 Good evening all and Brennan Hogan chair of public worst commission Welcome to our special August 21 edition of our public worst commission meeting the first item on the agenda is the agenda itself looking at We will be going to the city council on September 13th I am happy to bring it to the September meeting of the commission should we want to have a conversation about it We're excited to talk about it. So I defer to the chair and the vice chair of whether it's A good item to put on the agenda I just didn't I just thought it was really an important thing and it's not at all referenced in our agenda And so I didn't want it to not end up in a you know Have a summary on our agenda if it's something I mean, I think it's an important thing Great. Thank you. Can we bring that forth at the at the end during the Yeah, you'll figure out a it'll probably Touch on I would say comments and we can give it a larger treatment. Yeah Next time around. All right. That was my only question about that. Thanks Any other discussion around the motion? Seeing none to go to a vote all in favor if you say aye. I For myself your post The agenda's passed, you know, sir any commissioner online No, not nobody Okay, our survive present. Thank you Keep us posted if that shall change Next time in the agenda is public forum. Can you tell if there's any interested members of the public? Yeah, Chair Hogan. It looks like somebody is has joined us Via phone, so if that's a member of the public who's interested in joining us for public comment, please use the star nine Feature on your phone and that will alert us that you wish to speak If for any chance if for any reason you're having any trouble you can email us in real time DPW Communications at Burlington vt.gov and we'll try to troubleshoot through this meeting if you're having any trouble If that happens to be a commissioner also use star nine and we can promote you over even if you're on the phone Okay, so at this time All right moving forward There is no consent agenda this evening. So we'll take it to item four an agenda 100 Bank Street parking agreement Welcome an introduction from Staff if you'd like to ask yeah, so yeah, well, thank you for holding a special meeting for this so this is a Parking agreement with 100 Bank Street Which is adjacent to the redevelopment project downtown? this parking agreement is for an existing building and What it does is basically provides some security for that building over the next five years For their tenants for parking So basically this is the standard agreement that we have with all of our parkers But what we've done is we've taken the termination clause out and replaced it with a managed basically a management clause That's a way to say it. So what we've done is we said for the first five years you have an allocation of 200 parking spaces and After that first five-year period your allocation goes away You get what you use So the way parking works is we give an allocation and then people can Organizations can use up to that limit. So as we're managing the garage, there's this sort of Fluff in there. That's really tricky to manage. We have some we have some parking agreements where they have a hundred parkers and They are hundred allocated and they only got 10 people parking I mean COVID has really screwed all of this up and made it much much more difficult So like in my perfect world, I'd love the allocation and usage to be the same So that's what this agreement does at year six as it says what you've got at the end of year five That's what you get at year six So it gives them the security for five years that they have can say to their tenants We have parking for you and it gives us security after year six on Going that we don't have to get rid of that fluff fluff one away. They get what they're using from the previous year Now we've offered to them. We can increase it If we have a capacity just like we have with everybody else But the termination that what we're giving up is the termination clause But ostensibly everyone else's General the general agreement is Unlimited anyway, I mean the termination clause is there, but they're indefinite they go on and on and on So that's that's the basic gist as we see it from an operations perspective for the garages It's win-win Yeah, we get they get some short-term security. We get long-term security That and that's the crux of this multi-page document So I guess I'd like to open it up to questions I mean I've been deep in the weeds and I hope that gave you some sense of the details Are there any other critical things that I missed in there? I would just add I think it's a good description of the parking agreement itself what the settlement overall does for city Place Burlington a hundred bank and the city is resolve multiple lawsuits and one of the Components of the settlement is approval of this agreement One of the things that a hundred bank would then give to the city is rights Property rights underneath their building to enable us to reconnect Pine Street to its historic Alignment that was torn from the community 50 years ago through urban renewal that now we largely recognized to be a mistake in Dividing up our downtown So as part of this agreement should the Commission approve it the council approved their Components earlier. This is the last remaining item and this would unlock the settlement that would give the city the property rights For Pine Street to be built. It is interesting to note and I won't spend too much time But the amended and restated development agreement with city place has them if their project doesn't get under construction in a timely fashion They are still required to build Pine and St. Paul the two new blocks on their time If TIF cannot be used, it is their responsibility to construct the streets under a modified Design so this is an important step to secure the property rights from our perspective to Renit our downtown together Which is why we asked for a special meeting to have this be acted in a timely fashion so that we can get beyond this period of uncertainty With the settlement agreement Thanks. Thank that's great context. I'm so focused narrowly on getting the garage is moving and making sure that it's a good deal for the Garages and Chapin has that broader view of how it works into this whole big complicated puzzle. Yeah Hey, thank you both for that That'll check mr. Golding. Do we have any interested members of the public for public comment? No interested members of the public, but we do have commissioner Bose on the line Welcome commissioner Bose. I'd have you all right with that said we'll bring it to commissioner discussion around this See commissioner Bose that's we since we got you do you have any Hand you the floor the virtual floor here Check check we think you have you We'll pass for now. We'll circle back to you that commissioner Bose Commissioner bar. Thank you. So one question that I had And I understand after the five-year agreement what they use is what they get what if they exceed the 200 What if they attempt to exceed or ask for more than 200? If you have them maybe or yeah, that's that's where management comes in And that's the real power of the agreement is that their allocation equals their usage So it's not like they're it's gonna come in and say we need 50 more and then maybe they'll use 20 Right, they say I need 10 more. They're paying for 10 more for the whole year Even if they have 10 more is only for six months. They're committed for the whole year no probation Yeah, it's a heavily managed situation And I read through all the documents and it looks good Christian Botano Yeah, thanks so much for preparing everything initially. I was a little hesitant to like vote on this since we are aiming for like net zero Sort of like citywide and the fact that we have up to 200 people parking in the city every day They have this five-year license to park basically initially made me hesitant to vote in favor of this But I understand the importance in actually connecting the street and really allowing everyone that Uses the center of the city to actually use it to its fullest and I appreciate how like the final plan includes the I guess like sidewalk level sort of crossing and a lot of that So there are certainly a lot of pros and cons my question that I had was regarding this like daily occupancy Sort of like projection. It looks like you have 75% of that projected sort of like usage during the daytime and 25% in the evening Sort of like how'd you come to those numbers and it looks like for the daytime? It's pretty darn close to the total garage capacity. Yeah prior to coven Like how often did they actually get to that number and sort of what is the department do to sort of mitigate that? This is the challenge. We have a real challenge I'll be straight up the Lakeview College Street garage is operating at like 35 40% capacity Day in day out and we base and the allocation numbers I'm showing this is to my point of allocation versus usage, right? We've got allocation capacity of 225% But we also have I know of at least three large users that are using 20% of their allocation so it makes it very very hard for us to manage So we are concerned about occupancy. We've actually we're bringing in the state of Vermont with 500 We're bringing in the high schools coming back with 300 This won't hit for a while. I'm not sure when they're playing on this hitting, but what point is We've shut down the waiting list So we have a growing waiting list of people that want to park monthly parkers in there We've shut it down until we can get the state in so we get the high school back till we see this hit Till we start, you know, COVID is still coming out. So we're We have this sort of conundrum where we're only at 35 40% occupancy right now But I'm looking at numbers that could put us over and I'm a little concerned. So Appropriately concerned making management decisions around that those numbers So that means that answer your question. Yeah, and the 25 75 split is really an Acknowledgement of the hotel activity because we're sell it. We do sell quite a bit to the hotels So the hotels are busy overnight. So, you know, some of this is just spit-balling So like during the day in like 2019 for example, how many days were we actually at full capacity where people coming in could not Never Pre-COVID I want to say the max number I ever saw in there was something like 800 out of 1153 and that's Marketplace grads would be full routinely prior to COVID This garage July 3rd Some years would be full and other than that not full any other time here Actually marketplace garage is still filling on a somewhat regular basis even now as we recover is A different management strategy All right, I guess my last kind of question comes down to like the mitigation right like, you know This is a really like long-term contract and whereas all other parts of the city are looking to kind of minimize sort of the climate impact Right sort of what what is like the Department of Public Works doing to sort of minimize it in light of this long-term commitment Where a lot more people are going to be parking and you know, including the center of the city kind of more of like a broad kind of question I was just thinking about I think that's well described in the next agenda item where we can talk about, you know, our initiatives going forward to Support the net zero plan that the city has and we've always looked will always Under our leadership Jeff's and my leadership We've looked at the traffic fund which has some more flexibility than the parking fund to be Able to be entrepreneurial and use some of the extra funds When that fund is performing to fund things like the local match to St. Paul Street the Great Streets project It funded bike share when bike share launched. So these types of efforts to better manage the parking and transportation system can potentially Help reinvest in other initiatives the challenge with the garages is that the charter is very Prescriptive as to how the funds raised in the garages can be used and it's really restricted on the garages and lots themselves so it's more of a If they perform well, it doesn't become a drag on other initiatives in the city in some places a garage can be a lost leader and Require general fund contribution. We're working to make the garages fully Independent standalone so that all general fund money all traffic money can go to other activities and not have to Pay to keep in a garage going Thank you I'd like to I mean I've had a chance to ask quite a few questions between Ahead of time so I'd like to make sure that other people get a chance to ask their questions first If that would be possible, would you like to briefly summarize the the questions you've got answered? I could do that. I have I had asked my concerns. I think we're Generally about the fact that there's still Unknowns about what parking is going to be put in public parking available in the the city place development And that it was a concern to me that we we don't know that number and there's been There's it's still in litigation and so that something of what was just brought up About having a lot of allocation of spots, but not necessarily You know usage of them and isn't it a bit of a It's it seems like it might be setting a preferential treatment to This one particular property To for 200 spots when and some of the other Communications we had were about how many or how many spots are actually how many passes are actually being used so my questions really related to That issue the continued litigation That's still underway. There's no decision there. There's a dispute about the The 567 parking spots that were both destroyed when the mall was destroyed There was litigation to make sure that public parking was returned and at the current in the current situation It's either 422 or 426 Parking spots will be put back for something like 470 37 part apartments So there will right now there is no plan for any additional Public parking to replace those 560 some spots so my concern was the the number the 200 Get you know making a commitment to provide for five years 200 passes to one one building basically and So those are the kind of questions that I had and I know they the I got good information back from Director Padgett about how how it's a good thing to have the ability to To not be like he just mentioned having a hundred allocated, but only ten people from that Commitment using passes so there's no money except for 10 and it sort of feels a little bit like that So it might be happening here as well that we're tying up not just The hundred, you know, we're talking 200 for five years And right now and I think one of the questions I'd ask us how many are currently of The ones that they had are like 25 people from the 100 Bank Street are actually Using parking passes. So where did that number 200 come from? and and I and I do understand that the the request was made for 200 and and the the answer was that it really It's just What people ask for is what you know if it's available people can get it. So it's like first come first serve But this is sort of a bigger deal For five years. It's not changeable So so those are the kind of questions and those are the kind of answers that I that I got and And so I was actually wanting to ask, you know separately about the the chart that's here on your your allocations and expected usages And I think you answered one of the questions the monthly permits That chart that's in our packet that says occupancy summary But that that was sort of the cut though originally was the questions that that I've gone back and forth and I shared them with a couple people Head of time just so that you know, I was hoping to save some time But the monthly per the monthly permits those are ones that you say people are paying every month those 653 that are on the chart here Yeah individual so right now those are people are paying for a monthly pass and you have a waiting list for more people that want into that So so right now we were putting on hold anybody that's an individual that would want because we need because we're in effect Going to give an allocation for another 200 potentially that we don't know if they're going to use I think You've listed expected usage of 180 of the 200 For for the Bank Street location, so but they're right now. They're using 25 But you're building is using 25, but that's that's there's only that's only two that I just happened to remember We don't usually people is that where their business is we have capacity we give the permit But I know there's at least two or three other Allocations that I haven't listed here that are actually in the bank So this was an estimate to give us the playing field I could dig into this way deeper, but just get told the basic story But there are a number of other organizations in the building already that have allocations You know, there's small five or ten or whatever most small companies are five or ten These hundreds and two hundreds are the outliers But the choice the decision to shut down the waiting list had nothing to do with a hundred bank It had everything to do with the state of Vermont coming in and the high school coming back Eight with That's 800 out of the 1153 and that just Spooked us so I'm having a hard time understanding what you're saying So what the what the state coming in and the high school coming in that's about 800 parkers and I Only I we know that the high school will be active You know there I did an analysis of their behavior in the spring and then any given day They were about a hundred permits being used so about a hundred out of the 300 and I think that's probably what I put in here So I even bumped it. Yeah, so that hundred I bumped it to 150 in this analysis But I gotta believe that now that everybody's sort of in the vibe of downtown high school There's gonna be more use of their permits I don't know what the behavior of the state is going to be but I have to believe if the state of Vermont is paying for Parking permits for their people They need them and they're going to be used so I have to assume that we're gonna get that 800 800 in there And that's what got me a little bit concerned about our occupancy and capacity So that's why I shut it down shutting it down I had nothing to do with 200 bank because I don't actually know when they're gonna pull the trigger in Want to actually come in I know you are such a statistical person So I am completely Confident that you're really doing the best you can to figure out the numbers I'm not trying to you know question that But but you've point you've said that you expect 180 of the 200 spots to be used And is that how did that number get? Just for planning, you know A good case of point is like the BHS, you know, they said they want an allocation of 300 They're actual usages about a hundred or a little less than a hundred on any given day So for planning purposes, I bumped it to 150 So same idea. I said, okay. Well a hundred Bank Street might function in a similar way Something less than what their whole allocation is. Let's just take 20. It's a planning tool to get us an idea I wanted to be assured that I could come to you with a straight face and say This proposal is not going to blow us out of the water My number is perfect. No, I believe in the ballpark. Absolutely So one of the things that in the parking world to manage on-street parking is typically managed at 85% capacity So that means that not too many people are It's not a hunting permit to go find a place There's going to be enough ample space off-street, which is in structures or on campus For instance, it's around 90 percent. It can be a little higher than that, but that's because it's more of a fixed Fixed area and that's what he's managing. So I don't know if the numbers actually move out to be exactly 90 percent or something But that's that's one of the the tools the metrics that we use in trying to make sure that we're at least meeting the demand of The people that need to park there with the resources that we have so so that that's one of the things that when I looked at this It just seemed to fit into place As I was looking at it. So just if that helps at all. Yeah, well, I know it's a it's a it's a move in target But then but I was just really my concern is that 200 is a high number and I would be more than willing to do You know some number that was actually based on some actual calculated like how many were they using? When there was a mall and they were actually operating at full capacity But there isn't that doesn't sound like that was at all how it came about So that that's just a concern that I had that's a concern and a question that why I've asked that question And the other one of the things that had you list here estimated daily transient parking of allocation of 150 And then expected usage of a hundred daily So is that the the ones that you're saying are just the people that would just find their way there and then Shop on Church Street or go to a restaurant or something like that Inter, you know, that's what they're I usually call I call it in my Transients the sort of technical term that everybody uses I like to call it retail parking call it what retail parking? Oh retail parking the people that come and they're right for parking on a day-to-day basis Well, any discounts, you know, they're not monthly weekly So right so that so that so that if that if that lot is 1153 spots and we only have a hundred Retail people using it and we have a hundred percent of the marketplace garage constantly happening when the normal circumstance is not That says a lot and And and it also says if we're that we want it sounds like the priority is more to get the The parking pass people using that lot rather than the retail shoppers and am I getting that and so that's why These are numbers are really getting big for commitments on on parking passes and that's going to mean that that Transient parking like the people that would have parked at the Burlington Town Center parking that is those 500 spots that are gone We're not we're as a city you're making a decision that that's parking lot is not really going to be for that functioned as much It's because you're not leaving that many spots available for that. Am I understanding that correctly for to be able to make that garage? Financially, you know self-sustaining The marketplace garage being full and the Lakeview College Street garage Vexing challenge. I've been working on for two years. We've we have done multiple promotions in that garage during the holidays with multiple radio ads actually a $50,000 ad campaign paid for by The developer city place Brown the city place Burlington money Brookfield money That's what I'm saying a Brookfield money and it was an aggressive campaign with an aggressive discount And we got almost no bump in occupancy at the Lakeview College your garage There's a there's a some block that we haven't found that's blocking people from getting down and parking in there as a Retail customer It's very challenging But what I do know is that I've got a waiting list of I think honored told me It's like 75 people on the waiting list now people banging down the door to park by the month So I'm from the private sector retail, you know and for entrepreneurial approach I'm looking and saying okay the market is demanding these two different. They're two garages and they function very differently So there is no master plan of converting the Lakeview College Street garage into Parking for these large groups only it's they're the customer that's showing up Well, well if the if the allocation was 125 For this property and 75 were available to them the ones that use the monthly people It's more more more work for the city and for you to deal with individual passes But it but it but it's philosophically a different strategy. So that's where I'm that's where I'm I'm not necessarily going to vote against this proposal But I really feel like it's it's It's not it's not supportive of retail Parking and we don't know what's going to happen with there will be retail parking included in the City place and right now it looks like there will be they're not planning to build anything not even enough for one parking spot for each residents in that facility or no retail parking so And and I think we've talked about the way finding is a lot of the problem to get people back to that parking lot and out of there So we it may be Forget trying to make it retail parking that may be absolutely the best decision But I just I just feel like the number is a little high for the commitment of Passes for that property I get where you're coming from to do it But I think it's it's it's you're shutting out those 75 people on the waiting list that Just don't happen to be part of the Bank Street To be clear that the way this was not shut down because of this It's just happened to sort of all happen. Yeah, it had shut down because of the choice We made to bring the state of Vermont and and accommodate the high school which had a serious need So that's what really pushed it closed and I am chomping at the bit to open it up I will open it up as soon as I feel like I can sleep at night opening it up But I got told shape in a number of times my problem is success in filling the garage is Pretty close to being defined by failure By over filling right so I have to be very careful I want to fill it as much as I possibly can But I don't want to overfill it. So I this is and I'm only 40% right now. So I get this is really vexing I'm wrestling with being over capacity, but I'm only at 35 40 percent. So this is a balancing act, you know, and It's very tricky. I Get it. I think that's the all the questions that I have and All right, thank you. I look forward to hearing other people's questions. Sure Try again commissioner Bose Chair Hogan, so he appears to have dropped off Okay, he let me know that his connection keeps dropping he heard everything and if it were allowed He would like to submit a yes vote on the agreement, but I'll leave that to the rules of the commission So unless the commissioner is able to participate fully and is engaged at the moment of the vote There is no vote that they can contribute Thank you for that. So he did want me to let everyone know that his tech troubles been very spotty So he's off right now. Okay. Yeah, thanks. Thanks for the update So miss Vice-chair on the other back. Oh, all right so so Just couple of I think easy questions. How does the transient parking impact like the numbers for the garage? So I'm driving along Bank Street has 200 spots allocated and they only have a hundred employees show up I can go into the car park right and still park Okay, I just want to make sure that and I think you know to your BHS numbers, you know BHS mom a kid school was only like half the kids were in one day half the kids were the next day I think and now that sports are moving on I think you will see some stability with that and I think the kids who used to drive are now walking Some who you know all the folks that in the new north end Are now having to drive So it'll be interesting to see how how that sugars out and balances in this these kind of in uncertain times I also wanted to Just mention to other commissioners the state of the system report That my colleagues at the Transportation Research Center put out and it it's a data collection that they work with Jeff on and the car parks in in Burlington and on-street parking and it shows Really how There is plenty of parking in downtown Burlington if you can Google stay the system. It's on the city of Burlington site I think it's a really informative. It's kind of helped me realize kind of where the kind of crunches and pinches are so it's I think it's a great resource So this This project will connect These streets again regardless of what happens at City Place, right like So the amended and restated development agreement between the city and City Place Burlington Gives a clear timeline under which construction needs to begin in order for TIF to be in To be used to fund those public improvements If the developer does not initiate work by that date, and I'm sorry. I don't have it right in front of me It's 2024 at some time. I believe that That the city can execute a contract with SD Ireland at the City Place Burlington expense to construct modified public improvements They would not be to great street standards, but they would be publicly accessible instead of granite curb It would be concrete curb It may not have the landscaping and amenities on the street, but would provide a functional pedestrian vehicular connection on both Pine and St. Paul Because I I see these connected. I mean no pun intended that I reintegrating that that that grid network I You know once I was informed of the college and Lakeview garages. I was like, oh my god This is a gem and it's so close. I don't drive downtown that much But when I have to with like an elderly parent, I'm like, oh, this is convenient I think part of the reason it might be underutilized and this is based on nothing other than my opinion is Because it's this kind of wonky dead end. And so it'd be interesting to see once we open up that connection What the vibrancy how that will change in that in that quadrant of the city? So I'm hopeful for that Sorry, I just like I'm like fogging up here So the okay that's that's a question and I guess related to what commissioner over we was asking about like the the the the parking spots from the public the public parking spots that were removed from removing the car park by Macy's whatever How how can how can can this like estimated transient parking replace any of those is it replacing those do we have any data on it? Or is it just like we're in COVID and it's still hard to you can't look in your crystal ball Jeff Okay, I think like I think you know that question is like my point is they were in these really unusual times still So trying to figure out these projections I think you have to do the best you can based on whatever predictive measures are kind of in your industry standard To come up with our best option And then there was one more question oh Finally just one thing is there can we request the commission request if it's agreeable To just get a if this is approved to look at where the parking where these numbers are in January I mean if these contracts move forward and it's a commitment of five years You know, maybe we're stuck in that But then to see if they're you know kind of any places to twink it I don't know if January is a good month their spring or sometime in Early 2020 so that we can get some data points to see you know How these how these numbers are working for for the city for the revenue for the garage And I think that's really another important point To highlight is that this will provide some revenue so much needed a revenue for the downtown parking That'd be great. Yeah, that that's it with my more comments and questions This parking this agreement is still Jim mentioned it is a hunting permit It doesn't guarantee that they can't park there guarantees them access to the garage So it's still up to me in good faith to manage the garage so they can have somewhere to park But to be clear this is not a guarantee of parking and nobody hasn't guarantee of parking none of our agreements Okay, I think that's that's that's also a good point. I mean and I think You know looking at the Hilton BHS state of Vermont The downtown employees as well as Bank Street Imagine if 100% of people showed up for work every single day. I think it's on it's just doesn't happen So I think some of these numbers we can have reflect that you know people travel go on vacation arsic, etc Okay, thank you Stop Okay, thank you Mr. Goody-Jewel has them just for public comment Somebody has joined us and not sure if they're interested in speaking just wanted to be a heads up. Okay. Thank you In terms of commissioner communications, it just leaves myself. I will Simply say in terms of this parking resource that is built and is being under Used in recent times. This is To me a nice opportunity, right for Revenue usage energy not to mention unlocking other agreements for our cities downtown I think it's great. Yeah, thanks for the update and all the work goes into this Thank you Mr. Goulding I typically do the Yeah, let's let's check for public comment at this time Yeah, a new caller has joined us on on Zoom if you are interested in speaking during this public comment period Please use star 9 and that will alert us that you want to speak now Do you want to err on the side of enabling and seeing if they have yeah And that person once we did that has left us so it looks like we are We're With that close for public comment bring it back to The Commission for action. It's really entertaining. Can I make a motion to accept stats recommendation? Please thank you for that motion commissioner bar. I Second the motion Mr. Neal of Acco, thank you. Is there any discussion around that motion? Mr. Overby is it possible to actually propose any changes in the number of the permits the passes like Are we stuck with this was this negotiated in a way that is not possible for it just to Say pick a number. That's like 125 Passes and and then maybe you know, maybe maybe maybe like you've done before you scale it up If it's 125 the first year because we're saying there's 25 being used now So you still got fluff of a hundred the first year and then I don't know Is are we are we able to have that as a as an option? Or are we just it's just the way it is you vote for it As written request was their request. I can only assume they have justification behind that request So I don't have any grounds to say that it should be 250 or 150 or 200 It's their Sure the the settlement negotiations were a three-way negotiation between the city Hunter Bank and City Place Burlington. It was Multiple days of negotiations the mayor participated the short answer is that this these were the terms that were Negotiated should the Commission desire different terms That would send us back to the negotiating table so The council has approved all the other terms as we're negotiated and This was our best effort. I was involved Jeff jumped in at the last second in terms of this specific component and We did actually push back on it on some Areas where they wanted Indefinite as many spaces as they needed we ratcheted down after five years, you know that they couldn't increase without our permission So we did try to best represent as we understood your interest So the short answer is we can't change the terms without going back and renegotiate That's what I thought, but I just wanted to put that on the table if it was an option and just for Claire I mean it says for up to 200 permits They could buy them all give us lots of money and not use them And in five years that'll give us a chance to work on some TDM measures to try and Convince them they don't need to City places required by their zoning permit to have pretty intense Transportation demand management. They have to provide free bus passes for the initial period half off bus passes for subsequent years Car share has to be on site. They have to provide over 300 bike parking spaces Most of which are inside the building and covered So there are significant requirements in the zoning permit and this may not have no effect on our vote But is there a lead qualification that they're shooting for with this? Do they do those kind of things? Do you even know if you don't know I can look it up later. Well, no in the original development agreement There was a lead requirement, but I'm not sure if that carried through with the amended and restated development agreement It was just approved. I believe it did but I would need to double check because that's where we we get some significant gains in TDM And you know bike facilities indoor covered bike parking showers all the things that you need the amenities To encourage people not to drive which I also agree is counterintuitive since that's how you make your money So it's a delicate balance and I understand it. So Right or that conversation and another another night. Yeah, is there any other discussion around the motion? All right, so you know, let's yes, maybe I I will probably support this However, I'm I really do not feel that it is The best scenario that we should have had but I'm just I know Jeff worked hard on this and I do have confidence in his work But I don't think this was probably the best way to go forward Because it does specify, you know Priority to one developer and that that does Tie the hands of the public to be able to have some of those monthly parkers Otherwise getting their own individual spots or the or the or improvements in the transient retail parking So I feel like it says it makes a statement, but I'm supporting it only because of the fact that it I'm hoping that it will actually turn out well as you expect it will All right, and the other discussion around the motion. Let's go to a vote then all in favor if we say aye Hi, aye post Motion passes five to zero. Okay. Thank you very much All right Moving forward Jenna five Jenna item five fiscal year 22 goals and objectives Dr. Spencer take it away So in your packet that I am working on trying to share right now Is Let's see if I can get that to work now In your packet is the proposed goals and objectives for FY 22 It's been revised and updated since our last meeting to reflect some of your feedback and additional public review and Wanted to present it here for your review and it's your choice whether or not you would like to officially kind of accept it or Or not it can be used either way by you all in reviewing my performance in the assistant director city engineers performance annually every spring so Happy to answer any questions and let me see if I can Share this Great. Thank you. Yep while we're working on sharing so open it up for commissioner discussion on this Mission overview care to start on this the goals my only question of it is Where is the parking services still at the police department that you're talking about moving and your item 11? So That is a good question We are They are still at 1 North Avenue currently We have a plan to relocate them here this fall and Expect them to be in Pine Street around October September October That was that's the only question I had I don't I don't my feelings I don't feel like we need to adopt this and endorse it or anything I think it's a helpful document, but I don't feel like it's something we need to vote on that's just my opinion Thank you all right Mr.. Mutano, yeah, my only question is about actually exactly that so if we were to accept this Communication sort of like what force would it have and like how is it different from just like reading it here? And then using it later just as a document that was in in our dossier. I guess right There's no kind of ordinance or charter requirement that the Commission approve an annual work plan by the department I brought this forward early in my tenure as a way of Demonstrating to the Commission into the public what the department saw as our priorities for the coming year Both as a tool to monitor Leadership's performance, but also just to be transparent with the public about what we see is The highest needs in the city based on the input we've received from the public So you don't should not feel any requirement to approve Though, you know by accepting it one could see that you know You you've kind of blessed this direction and then would be expecting us to perform to it And this is available on the department website It is yes I guess my last question is sort of going back to like the outreach component Like how do we make sure that people like outside the Commission outside of the people that have the capacity to like come to these meetings or like Hear about it to be aware about what DPW does Yes, Rob. Do you want to talk a little bit about the outreach and especially reaching out to diverse constituencies that we've listed here I mean we kind of like talked about last time with like that, but just about like these goals like in Particularly yeah, that's a great question. I'll admit that we haven't done any outreach specifically around this document I think that could be useful what we do try to do when we bring forward You know important initiatives either to counsel or to hear or to both is to make sure that goes out via front porch forum to the city council to you folks Whether it comes to you or not We want you to be aware as kind of primary stakeholders in the city with respect to our work We try to use social media Depending on the issue will have Public meetings neighborhood meetings. Those are some of the you know media advisories just to try to generate Knowledge or interest about our work. These are some of the primary tools will use to get the word out in terms of Commission specific meetings There's some statutory obligations that we have which is includes posting the agenda in three physical locations Warning the the meeting and having it posted on the city calendar and the DPW website right on the front page I Think those are the statutory requirements. We have a male chimp listserv that folks can sign up for specific things DPW agendas, you know recycling Recycling missed pickups things like that and Yeah, so there's kind of a suite of things we're doing I think I think one of the useful things We've heard over the years is sometimes there are gaps in Knowledge about our work and we've heard from the Commission before what you know different ways to bridge that or different things We could be sharing with the community And that's that's included things like the context around Sidewalk and paving work to be more explicit about you know how this is wrapped up into this larger initiative of Sustainable infrastructure things like that. So we're always receptive to any feedback you have but but we try to keep a pretty broad suite of tools To let the public know about what we're doing. I know we talked about it last week, but yeah to director Spencer's point We're also trying to bridge the gap on the equita bull communication side And I think I raised a lot of what we were trying to do last week or last month Pleased to say we've made even more progress in terms of working within real-time interpretation service on two specific issues We're moving forward on which is the water resources assistance programs recently put forth brought forth the council and Future consolidated collection outreach where folks who have questions, but there are language barriers will be able to call in and Usually in real time be patched through to a third-party interpretation service Can't say that'll work every time But it's a very good service that the city's used at the resource and recovery center We're pleased to bring forward in a couple other initiatives. So, you know, we're trying to We're trying to make sure we have a broad kind of platform of ways to let the community know about But we're also very receptive to the gaps you may see out there Hey, thanks so much for the update and thanks for the specifics like this is really a great document and like It's a great help for me being you here, especially so thank you All right. Thank you Commissioner bar Sure, I Unfortunately, I wasn't here for July But I did read through the notes and I saw some of the changes that you made and I'll say two things about this one I think it's a great document And I'm glad you instituted it when I first got here This was something that helped guide me in all the decisions and all the conversations that we had and the other thing I want to point out our esteemed colleague Commissioner or be had created a document which I've used at my Neighborhood planning assemblies and this is one of those documents, too That when people ask about something I can talk about those kind of things there to try and answer them and give them You know a route or a process that they can go if they have any concerns and so if you haven't seen so big It's it's pretty good Really good all in one place I Thank you Yeah, I think this is a great document. It's certainly what I use like the kind of thing I use for work So it's it's certainly a fence within my wheelhouse I like this for us. I like it for for the public I also Think it tells us at the end of the year for our evaluation and the piece about communication which We're all concerned about the infrastructure issues right in front of our house, right and what I really appreciated Case you need to overlay park on my side of the street needs to be the sidewalks are horrible What what I've really appreciated. I think the the Your staff has done a great job is the signage When you're going to do side work sidewalk work Because I as as a resident then I don't have to look for it if I'm not a native English speaker. There are enough Visuals on there that could give me a clue There's the logo. So I think pieces like that make it make it accessible and recognizing that our kind of Western or just even say you know Burling Tony and sense of outreach You know has its own kind of construct and biases and I really appreciate the efforts to go into some of the community meetings Because some of our neighbors don't have trust in public institutions. Some of them don't have the bandwidth to dig Dive deep on this and so hitting at least starting by hitting some of those Kind of critical infrastructure pieces like the water resources that are available And then looking at some of the other other projects that are bigger until we get to the point where You know a lot of this then just becomes second nature. So I do appreciate, you know over the years seeing the incredible work on communication Thank you. Just checking for the phone. Do we have Commissioner Bose for us? We do have Commissioner Bose back on the line And actually sorry he has dropped off since the last time I looked at the screen So I think there are some tech troubles like that. Okay, you reported that he had some trouble rejoining Sorry that he missed the vote and just wants an update on what happened, which I'll share with him Well, we're sorry to hear that but thanks for the thanks for the update Is that just me though? All right Yeah, thanks a couple things What's the latest on BTV stats and the department's calendar for Brief announcement. Yes we are the city is queuing BTV stat back up again and We are looking to have public works as first presentation in November likely so at that point We could certainly come to you We are not fully live yet with the asset management software So this time we will be doing probably more manual compilation of our data as we discussed last month But hopeful in 2022 when we come to you that you'll be able to see a lot more Dynamic data that we can bring to you for your review Okay, thank you. Yeah, I understand that'll take some time to spin up. We're very looking forward to the Outputs there. We are too speaking of being able to measure something. What's there in terms of? Transportation options say what's our ability to measure mode share? It's a in the paragraph of metrics. I mean certainly that's a right like qualitatively to be speaking of those things, but do we Do we have an ability to measure? We rely on other data sources predominantly the American Community Survey, which is an annual census Survey it is not every Resident, but it is a statistical sample on Commissioner O'Neill of Ivanko is probably using that service that data set as well for some of her work on campus but That gives us at least a baseline to see trend data year-over-year That update got to my last question Thanks, yeah, and I appreciate you putting this out there for the city's benefit. All right That's all of our commissioners Jack is there any any members of the public may be interested in commenting on this there is nobody on right now All right It was warned on the agenda There's an option of vote, but we are not required to take any action here Isn't there no other comments, so they happen to close this move forward all rights Yeah, thanks for the discussion here Gender item six Prula draft minutes from the July 20th meeting mr. Golding appreciate you shared a draft right with her any right we did it visions to that is We did receive Input from now public member prior commissioner Arsham both That we had the wrong meeting date on our minutes for the next meeting dates, so he submitted. I think Timely important revision to make sure we had out the proper meeting date reflected on the July It had been listed as September 15th, and that was the only change we have for July Okay Welcome a motion on the I move to approve the draft minutes for the meeting from July 20th, 2021 All right, we have a motion it's been seconded by vice chair on eva vodka. Thank you Is there any discussion on that motion Was the meeting the 21st of the 20th? We have a disc discontinuity between the title on the minutes and the draft minutes being 720 What the meeting was 20 21st was the 21st Wednesday the 21st. Yeah, okay, so we're fine The minutes are correct. It's just the end by We're clear we're clear we're good any other discussion around that motion all right What's We have another commissioners on the phone is that correct correct? All right, so five of us present four of us We're eligible to vote in the July minutes as having attended there For those Eligible commissioners bring it to a vote then all in favor of approving the minutes Aye aye aye for myself. Thank you and one of stains. Thank you July minutes of past Moving forward we have Request to revisit the June minutes Mr. Golden could you pull those up for our reference here? with a staff member who brought to our attention that Someone from the RPC who was here during the June minutes Had submitted some changes that unfortunately due to staff error did not make their way into Your packet for that month for consideration most of them are I think fairly minor one was recognized as more substantive so we want to bring that one to your attention and I can bring up this Passage here that's highlighted that the proposed revision revised language right here Okay, seems like a fair point to In your packet there were a few other minor adjustments if you wanted to factor that in I'm not sure if that's Necessary, but just wanted to bring that to your attention for the motion Thank you. All right in terms of June minute eligibility to vote it would be Commissioner over be myself We have a motion. Thank you Commissioner bar seconded by place chair on the obovaco. Is there any discussion around the motion? Say I restrain myself from trying to propose some changes that I would have made but I think I'll leave it as is And you know the discussion around the motion Let's go to vote then all favorably say aye. Aye. Aye. Aye for myself Stains and the minutes scary four zero one abstain Thank you moving forward to it I know that I made director's report. All right. We're coming along tonight Thank you, and thanks to commissioner over be who flagged I think the most substantive item on the director's report this month the south end construction coordination plan I had a attached memo to my director's report that was shared with the board of finance And this plan will be coming to the council on September 13th fundamentally We can summarize this plan as follows There are many large infrastructure projects coming to the south end In the next five or so years That is in part due to Our collective success and bringing legacy projects to construction It's part due to The support that you and the public have had over renewed infrastructure Investment and the dynamism of the south end So we staff have listened to some of the concerns of the community especially coming out of COVID on how to minimize impacts In the south end as these projects come forward As we looked at all the different projects We laid out a spreadsheet that is in your packet that shows us most notably splitting the Champlain Parkway into two construction Phases or we call them construction contracts The initial construction contract for the Champlain Parkway would construct the middle section from from home Avenue north to Kilburn Street and would Make the the final construction contract would include the connection to the interstate highway system South of home Avenue and the improvements in the King and Maple neighborhood Fundamentally, this does a number of things. It brings the improvements many improvements from the Parkway ahead more quickly while also Limiting the increase in traffic in the south end until the improvements in the south end are made to receive that traffic so As we've discussed prior the rail yard enterprise project, which is one of these projects Will divert a lot of traffic out of Upper Pine Street and is projected to Reduce traffic over current levels even with the Champlain Parkway and other projects constructed. So We think this is this is a really strong key to unlock in a proper fashion These investments in a way that minimize impact in the south end We'll be going to council next month to get input and to ask approval For the next Parkway contract amendment for our consultant team And there is a there is a viable path to bring construction contract to the council to review In 2022 for the initial construction contract for the Parkway should the council Approve the general plan is laid out here in September. It's a chunky memo. It's Nuanced peace. I don't want to talk it to death, but I'm happy to answer any questions Okay, thank you for that With that and I guess as noted up up front, so we're open to having an agenda item to take a closer look at that fully Warned if we fit it in and an upcoming meeting this this fall. I appreciate the look at it and Seems great at its at its surface there So open up to commissioner communications at this time any Comments commissioner Mutano No comments. Thank you rights Commissioner bar I had just one and it's it's probably just going to be refreshing my memory with a great bike infrastructure that we've put in place these last many years One of the things that I'm finding is there tends to be a lot of debris and broken glass And I'm just curious what the street sweeping Is it something that you have to get through a secret fix and then you come and clean it up or I'm just I'm just asking I've had several flat tires myself, so I'm just wondering Yeah, so we've actually dealt with this kind of comment and question regularly because it is a fairly consistent concern of the Community the biking community especially After talking to our street maintenance team a lot about this, you know One of the couple things they're they're focused on they're sweeping almost sometimes six days a week Including on Sundays all across the city. I think every street gets swept Certainly at least once a year during operation clean sweep The major arteries are getting swept weekly and Then other kind of major streets are getting swept fairly regularly. They haven't landed on a consistent predictable schedule one of the things they they Regularly can confirm like something like Colchester Avenue is getting swept at least weekly the problem is a lot of the reports will get Happen to come after kind of it gets swept and then they either have to come back via a C-click fix report Which is which is definitely a thing we encourage because that's what helps us get to streets You know smaller streets side streets that we don't get to is regularly That's what informs the work plan to make sure we get to those streets we did just get another sweeper that the a Smaller sweeper that's able to kind of manipulate into the bike lanes a little bit more nimbly And so I think they've just gotten through a round of training at least a few weeks ago And so that should be out in the field now and hopefully we're seeing that progress in real time You know there so We don't have a consistent schedule And I think that's related to the fact that we have some folks out at times that need to be redeployed to Sidewalk projects or redeployed to other kind of urgent issues that come up But I think they're really trying to land in a more predictable place with regular sweeping especially of arteries I think it's pretty recognized that it's a priority of the communities. And so they're they're definitely trying to I think work through that Received from people aren't so much complaining as is what is the process so now I can tell them So that's that's great. Thanks. The other thing again having to do with bike lanes and It's I want to say that it's the trash haulers not so much as the city's recycled but often the Containers will be put into the bike lanes once they're emptied and it becomes an obstacle course and I don't know I mean if we ever move forward on The other project that we've been talking about several several meetings that that might fix itself But I don't know if there's something that we can talk to the to the trash haulers to Try do a little bit better job. It's it's it's the early morning commutes I think that are getting affected by this on those whatever days they pick up on whatever streets So that that was that was pretty much I did have one other thing and a lot of folks in the old East End are asking this question Because there was paint on the ground at the head of chase Street where it meets Colchester Avenue with the intent of making it a Right turn as opposed to a sweet turn I'm just curious if there's a timeline for that. That's another question that I get I Believe that we are putting in the temporary quick build Installations this year. We will confirm with you that that will occur Yes, I think September is the next NPA and I'm sure that's what a couple people probably asked me So if you haven't answered by then great if you know, I'll tell them No, we we can get you an answer by then Thank you. I had the same question last month. Excuse. Excuse me Vice-chair on the above Kind of to the to the bike lane Sweeping is It's like a litter vacuum thing a possibility Or is it really street sweeping that is The better tool and I just asked this because I just had a meeting with someone who has an electric Like street sweep street vacuum That's 48 inches and I was like, oh gosh, I think that would be great for bike lanes But I don't know if they're different, you know I the the short of it is are there different tools that are I mean I know we need to do like the big street sweep during operation clean sweep Because it's like muck and it's hard and frozen, but the maintenance pieces During kind of non You know during summer weather is there is there a better tool? And I don't know if there's a way to kind of look at maybe what other municipalities that have You know robust Bike lanes use to be able to say, okay, maybe this is this is a better tool to deploy So that was again literally today. I was on a call the dangers, right? And then a bigger question is Is public works involved in the Burlington school district district discussions with the high school location? I mean they came out with 16 possible locations some of which make my heart stop for some reasons and In thinking about the location of some of these possible sites and I get there's still possible It's still a list. They're gonna whittle it down but And I know how permitting goes It would be really great if Public works and I know you're all over tapped to be it on the discussions In thinking about how our public infrastructure fits in with any potential sites once that list gets shortened Thank you commissioner, O'Neill Vamaco that Sings a sings a melody that I am also Singing because just yesterday I sent an email to superintendent Thomas Flanagan Asking for us to be engaged in the site selection process I think we want to be a help in Identifying some large initial risks a Development consultant that they have may be able to identify some risk But we may know better in terms of water lines and pressure Contaminated soils that may be in the area or other issues and around in traffic and capacity That can help them understand is there an order of magnitude? Issue that needs to be managed and addressed when you're comparing the different sites So that you really do have the best information at your disposal, so We are eager to lend that expertise and have offered that we're waiting to hear back But I know they had to plan for their big meeting last night. So that's that's great. I think it's fantastic Yeah, that the conservation board Thank you, I appreciate it. Thank you It was over me I Had just comment a question about since I did read your The the south end construction coordination plan I know we're going to talk about that at length, but I did I had gotten communications in the past about the the whole Timing of the Champlain Parkway Project and I had two questions I know the plan that the that Pine Street coalition there's still I guess litigation happening in their quote right way Proposal and I'm just wondering if the And and maybe I could wait if you need to do that But but I'm just curious about the the the fact of roundabouts on Pine Street and and those and those other things is the You know, and I think it looks like the middle section, you know the way that you've proposed that this the construction is the middle sections sort of get done and then the ends and So the first question is about the the design of those middle sections Can they be done with roundabouts or these all? Signalized things, you know at the point that you're at now. That's that that's my first question about that quick answer is that they are Designed as signals, which is the historic design that basically it's just a phasing of the construction of the project not a redesign of the project and That said the agency of transportation gave us in 2017 very clear written guidance That we have the flexibility in the future to make any changes on the project corridor that the community wants Obviously, we need to work to see if there's federal and state participation depending on what the proposal is But that they are giving us the flexibility to shift the infrastructure Based on the future needs of the corridors So while we install it as signalized intersections depending on future uses and needs and opportunities in the south end Additional changes adjustments could be made but what I'm what I'm meaning is if this if this proposed Timing is done. Can that be done in that the first phase of it as roundabouts or you're saying it's done We spend the money to do the the signals So I think that's going to continue to probably be a kind of blown a contention So anyway, that was the question I had and the second part of it was with the the second the ends being done second does that also Allow the possibility of the rail yard enterprise Connection to get in get done before So we don't again spend the money to you know run up from from Killburn all the way up to maple and then spend this money to go You know the railroad enterprise because the timing of that. I'm just wondering about the timing of this for you know, maybe that will provide an opportunity for that to happen in a way that will will To redirect the traffic from the maple King neighborhood the plan is it is a laid out in the packet is that the improvements in the south end all the various improvements from the roundabout at Shelburne Street to the rail yard enterprise project Would happen before or concurrently with the last phase of the parkway Which would be the interstate connection and the King maple neighborhood Projects can shift and change but this is a historic Presentation that never before have we looked at splitting the parkway into two projects and two phases construction contracts and trying to complete other south end projects Before or concurrent with the final phase of the parkway so this is a this is a really a Seemingly small change that actually is profound in its impact and unlocks a lot of opportunity We are going on a road show with key stakeholders meeting with the Montracial justice team with local motion with businesses in the south end past litigants on the project to explain this and to get their feedback and to date people have been Understanding that this is a this is a very positive development The yeah the schedule so yeah, I can see you've done a lot of thought in it So I appreciate getting to read it and I'm looking forward to actually have them probably a better Presentation of it when we have it on our agenda all right and Just checking the phones quick. We have no other commissioners all clear on the phones. All right One thing I'm I and I will note it Concerned from a resident about Visibility at the intersection of grants and North Union About the the planters and whether the planters if you're coming from grant or obstructing view Upstream on Union I Didn't see anything active and see click fix and just forward it on to our customer service team Don't know the back story there, but just it's actually good news because we have a Project in the construction port at least I'll confirm that it's in there to permanently Adjust curb for the old north end greenway So that we can remove the bollards and the planters Now that we've gotten feedback that the greenway is working and want to continue it So we'll install the permanent curbs which will lower the any obstructions in that area. Oh, nice and still meet the same Stay the same as it. Yep Very good All right, nothing further on my side Close out Commissioner communications to Item 10, let's see here. What are you? We're good item 10 adjournment and next meeting day September 15th Commissioner bar We have a motion to adjourn They're second I second that Have a second vice chair on the above uncle. Is there any discussion around that motion all in favor say hi. Hi. Hi Any post? Alright, we are adjourned 756