 So, as Paul mentioned, I'm Katrina McAlpine and I'm a research data manager based in the library and so we actually have a team of four of us who work in the library supporting research data management. So there's myself, Jennifer McLean who's our research data officer, Jean Melzak who plays a role in digital curation, and Kayla Maloney who is our data analysis officer. And like Matias, in this space we have worked in collaboration and partnership with the research portfolio and ICT in setting up data management tool and policies and processes and that's something that's still ongoing. So again, like Matias, I'm not going to do a live demo but I do have screenshots of the tool and I'm going to talk you through it, but first I thought I would just provide a bit of context about why we're doing this and how we got here. So, at the University of Sydney we do have a 2014 research data management policy procedures from 2015 and then we have local provisions that are being rolled out across at the faculty level. So Sydney Conservatorium of Music and the Faculty of Engineering IT were our early adopters in this space and they were actually involved in policy discussion I think as early as 2013. So these were things that took a while to come in but now that they're here there's more to come. So the policy and the procedures do mandate that all researchers, that all research at the University must be supported by an RDMP and the procedures nominate our RDMP tool as it's platform to be used. So throughout the policy process there were discussions and really the feedback was that for researchers you want to try to avoid duplicating input so it was really hoped that if we're having an RDMP tool that there could be integration with other systems like Curtin, what we have done is integrate that with the request for storage. So we did have a paper or a PDF RDMP checklist that was developed for the Seeding the Commons project and we did then update that form in May of 2014 but with the policy having come in and having these two early adopter groups in the form of the Conservatorium and the Faculty of Engineering IT we really needed an online tool that was across the whole university for researchers to use. So there were discussions, do we integrate this with another process such as the ethics approval process but not necessarily all research is going to require ethics approval so we did go with the integrate with storage option. And one of the other drivers for this was around this time the university was implementing the research data store for researchers to store their data and so having the RDMP connected to that helps to provide some context around the content of the research data store and enables the university to do some sort of planning in terms of what do we need, how quickly is our storage growing, how much is it related to data for planning for future infrastructure. So as part of the META data stores project we had implemented Redbox for our research data registry and Redbox does have a function that's a research dashboard functionality and so as part of a pilot we decided to use that for our RDMP tool. And so that first release was about August 2014 and that came in with the integration of requests for storage and really the pilot just continued so it just continued to grow and the next major release was in April 2015 and in this case it was integrating with a request to use high performance computing. So since then there's been a lot of additional enhancement, some integrations, improvements, trying to fix the workflow so that it's easy for researchers to use as possible as well as the library and ICT. At the moment we don't have as many completed plans as Curtin so I think in my last check we had 680 that have been completed and so that's per project researchers should complete an RDMP on a project basis and they get allocated their storage on a project basis. So if they're working on multiple projects they should have a different RDMP and a different storage allocation for those. But I think we do have about 2,000 plans in the system so some of the faculties you are required to submit a plan with your funding application for internal funding so some of those researchers will complete a draft plan, submit a PDF of it and then if the project goes ahead they'll go through the submission process. Okay so I didn't want to risk a live demo but I am going to show you what parts of the tool look like, not all of it. This before you start page we really developed fairly recently and it was in response to, well primarily lots of questions that our team was getting so you need to have a lead chip investigator to submit the form and people getting through to the end not being able to submit that form saying who can be a lead chip investigator, what do I have to do, the same with external collaborators so it really just made sense to have this before you start page to help people out and then we just go through to the overview and so it's based as I mentioned on a project so you give it a project title, the abbreviated project title is used for storage allocations and then you select whether this is a research project or a higher degree by research project. We're actually fairly flexible in this so we would rather that people are storing their data so if they're a student and they're doing research we would prefer that they're storing their data on our research data store rather than being lost on a USB so they can, it's fairly open as to who can apply but they will need to put their supervisor as the lead chip investigator. Nominating faculty, I've decided that I'm in law today and the requester information is actually taken from up the top on this previous slide, you can see that I'm signed in as me so that is pre-populated and the RDMP tool does integrate with LDAP and with Mint and so from Mint we can take information about people, publications and grants so if people, if this is linked to I think just an ARC or NHMRC grant or if we have the grant information they can just start typing that information in and it will populate the grant details there. FLR codes, project dates and any of this can be updated. So the contributor space is really designed around the storage allocation so it should be all the people who are involved in the project but it does also control who has access to the storage so whoever is not, whoever's in that space on the previous slide for the requester will be auto-populated into this contributor's list, they can be removed. If they are the lead chip investigator they can update their role to the lead chip investigator but generally most people will be contributors but you can also assign someone to be a reader so they would have read only access to that storage. Another enhancement we made fairly recently around that issue of needing to have a lead chip investigator is the search functionality and you can search by name, email address or uni key and it will tell you whether that person can be a lead chip investigator and we have help available if you think they should be able to but they can't. So this is one of the main areas where people can provide information about their research data and we don't have that many free text fields so this is a really good place for people to provide as much information as possible but we do see a real mix of information coming through from only a couple of sentences to paragraph or so and I also don't really like the carrot and stick analogy but this is the carrot of the access to the research data store and so originally it was really promoted as you could request two terabytes of storage but we're really not, I mean here I've decided that in 2018 I need 30 terabytes and that will just go through but again it is that opportunity to start a discussion so if someone says oh I need 200 terabytes well why do you need it, are there other services where you can be offering, is this the best place and just start those conversations. So you can complete an RDMP just for the purposes of research data management planning so you can say that you do not require digital storage which is fine. We do have two types of storage, we have classic research data store and we have research computing optimized storage and I'm not going to go into that but it's something you can ask about offline if you like and here you can see that the abbreviated project title is part of the file part for the storage allocation. You can provide extra information about your specific storage requirements and I have ticked other and forgot to fill anything in and where will you be keeping any physical data and hopefully as specific as possible not just stored in my bottom drawer and then retention periods. So as I mentioned you can also request access to high performance computing using the form and that can be updated later if you don't request it at the beginning and then we have some more sort of data management style questions about sharing the type of data that it is, can a description be shared and what we don't have at the moment is an integration between Redbox which is Redbox, our registry and Redbox, our RDMP tool. So one option could be that we could have some metadata taken from the RDMP form and put into the registry but that is, I believe that functionality is there but it's not something that we've switched on. So this upload section, we do have people who do upload some documents so across the university there's many places where you might be or where researchers might be putting their documents relating to their research so you don't want to have too many things in too many different places but this is a space where you can update information that might be particularly helpful for data so I've just said I have a data dictionary and some software information about my analysis software I'm using and then I'm signed in as an administrator so I can see this admin tab and both the library team and the ICT team can see this so it's a good spot for sharing information between those two teams and I should point out that the tool does have an audit functionality but while you'll be able to see what the changes were you won't necessarily know why so this provides a space for us to say that we've made this change and this is why we've done it and then the researcher can submit and this goes to whoever they've nominated as the lead chief investigator for approval and then that comes to the research data team and we'll approve it, we'll just do a quick review at this stage a fairly recent update has been that if you are the lead chief investigator and you're the requester you don't then need to go in and approve it as the LCI and again that was based on feedback we were having researchers submit their plans they've nominated themselves as the lead chief investigator and then they're saying I haven't got my storage what's going on, I've been waiting weeks and you'd go in and you would see oh well actually you haven't improved your own plan so it didn't really make sense to them didn't really make sense to us so we've now streamlined that workflow so that they can just submit it and it will come through to our team for approval and then if they're using the classic RDS once we've approved it it will now go off for auto provisioning of storage and again that's a fairly recent update so that's generally what the plan looks like there is the researcher dashboard and they'll be able to both start a new plan they'll be able to see their completed plans they'll be able to see plans that they're sent for approval or if they need to approve plans so I've pretty much gone through most of these features so it does capture data management information including about physical data you can request access to the research data store and HPC you can add and remove contributors to the project and storage so if someone comes on to your project after you've started you can update the plan and that will give them access to the storage or if someone leaves we just update the plan and they come straight up back off again it has an export function as PDF so if you need to submit that either in a digital format or print it and submit it with other documentation you can do that and it also keeps a different version so you can print the appropriate PDF version and it is a living document so we do want people going in there and updating it the contributors is one example but you might need to update where your physical data is being stored and it does have a clone functionality as well so as I mentioned it should be a different plan per project but if you're setting up a whole bunch of projects that were similar or had similar people working on them you can clone and then edit the appropriate details so just quickly about who supports this we have the research data team the liaison librarians in the library are becoming more involved in the data management space and then our ICT teams from helpdesk through to specialized support and work on making updates liaising with the vendor and forward planning and then in the strategy space it's really again a partnership between the library ICT and research portfolio influenced by what researchers need want funding requirements and university policy as well so what does the future look like for us? well the tool's been in place for about 18 months now I think if my maths is correct so it's really a good time for us to sit back and reflect on what we've done there's been a lot of changes a lot of them have happened in about the past six months and at the same time other systems around the university are being updated so we can really look at what else is out there in terms of opportunities for integration trying to avoid that duplication of effort for researchers we're continuing to receive feedback from them and we're really keen to hear what works for them what doesn't work for them and really so at the University of Sydney research data management is really taking off as well and we have a new research data steward who's a fairly senior academic and chairs a strategy group on research data management so again it's a good opportunity for us to just reflect on what the landscape here is at university in Australia and globally just to make sure that we're supporting our researchers the best we can so that's about it from me you can contact me I've put our teams contacts email there and that will go through to four of us and also a link to our research data management guidelines as well that's all