 There's a meeting Good afternoon I'd like to call the special meeting of the Board of Public Utilities for the City of Santa Rosa to order If we may have a roll call, please Board member right here Board member Watts here board member Walsh Board member Bartholome Board member Batenfort here vice chair Anoni and Chair Galvin here let the record reflect that all board members are present with the exception of Board members Walsh Bartholome and vice chair Arnone Thank you at this time. I'll turn it over to assistant city attorney To announce our closed session, please. Thank you, Mr. Chair Item 2.1 is conference with legal counsel regarding existing litigation pursuant to paragraph 1 of subdivision D of government code section 549 56.9 Regarding David Pallio at all versus utility partners of America LLC at all Sonoma County Superior Court case number SCV dash 264 530 I see no one in chamber wishing to make public comment no hands raised on zoom and no email or voicemails were received Okay, I'll now reconvene the special meeting of the Board of Public Utilities and ask secretary Montoya for a roll call, please Board member right here Board member Watts here board member Walsh Board member Bartholome Board member Batenfort Vice chair Arnone and chair Galvin here let the record reflect that all board members are present with the exception of board members right Excuse me board members Walsh Bartholome and vice chair Arnone Great, thank you. I'll now ask us assistant city attorney bigger staff to report out on our closed session Thank You mr. Chair for item 2.1 closed session the board gave direction to staff Very good That'll conclude the agenda for this closed session and special meeting So we'll adjourn that meeting and we'll resume with our regular meeting in about 10 minutes It's gonna take us a few minutes to Transfer over the technology Good afternoon. I'd like to call the regular meeting of the Board of Public Utilities for the city of Santa Rosa to order May we please have a roll call? Board member right here Board member Watts here board member Walsh board member Bartholome Board member Batenfort Vice chair Arnone and chair Galvin here let the record reflect that all board members are present with the exception of board members Walsh Bartholome and vice chair Arnone. Thank you Item number two on the agenda statement of abstention by board members. Do we have any? Hearing none we have no study session item number four is the approval for the minutes from the June 15th Meeting they were sent out to you We'll open it up for any public comment on item number 4.1 If you wish to make a comment via zoom, please raise your hand if you're dialing in via telephone Please dial star 9 to raise your hand Secretary Montoya We have no one in chamber wishing to make public comment No hands raised on zoom and no voicemail or email comments were received Very good. The minutes will be entered. We'll now move to item 5.1 Which is a staff briefing on the recycled water supply update director Burke? Thank You chair Galvin and members of the board as mentioned We'll have our recycle water supply update and Mike Prince our deputy director regional water reuse operations We'll be making the presentation Chair board members. Just give us one moment as we work out technology to glitches. Thank you Good afternoon chair Galvin members of the board Thanks, Samantha. I'm sure that would have taken a lot longer if I was trying to do it myself So anyway, thank you Mike Prince deputy director of regional water reuse operations Bring to you today and update on our recycle water status The theme of the presentation today is the geysers annual maintenance shutdown Which is actually occurring as I speak to you today. It's been going on for a little over a week The photo on the introductory slide is the parking area in front of the bear canyon pump station Which is the lowest? Elevation pump station on pine flat road It is one of three that is required to elevate the water or pressurized the water in the pipeline To get it up to the top of pine flat road and to the terminal reservoir the picture is notable in my mind because I think There's only one period during the year where we have that many vehicles in front of the pump station in fact Most days out of the year. There's nothing parked in front of the pump station You'll see in front of the entrance to the pump station a particularly large truck, which is a Truck that is being used to collect Basically a sediment that settles out in the wet well of the pump station We clean out that wet well every shut down To prevent that sediment and I think it might even be dead algae from the ponds that are That store a lot of our recycle water in the system So that that sediment doesn't accumulate in other parts of the the system and affect instrumentation and things like that A number of those vehicles are city vehicles that staff use to get up to that part of the system and then also Go to each of the pump stations individually Inside the pump station. This is what it looks like You may have seen photographs like this before the only really evidence in this photograph of the Work that's being done in the wet well, which is just a very very large chamber underneath the floor of this pump station Is the ventilation equipment that's over by the open? Door to the pump station It's worth pointing out in this photograph that you if you look carefully you will count five or I should say six motors when in reality there are only Five pumps online and therefore five motors needed But to the left in the photograph you'll see a spare motor which we store at the pump station in the event that we had a problem With the motor we have a spare ready to go It's a little harder to discern but right next to that spare motor on the left is a Black piece of equipment, which is actually a spare pump as well Which can be put into the wet well Via the bridge crane, which is at the top of the pump station out of the field of view of the photograph But we do have spare equipment up there in the event that we have a problem Which would be most significant during the winter when we are Operating at a full five pump operation. So There are staff in this photograph that are a little too hard to see that are doing different Types of work inside the pump station, which I've got some photos of coming up next There is a lot of piping in the pump stations related to the cooling water system Which is used to cool the liquid cooled pump motors Due to noise concerns a mitigation for the project included installing Pump motors that are liquid cooled, which is fairly uncommon And in order for that to work you have plumbing to circulate the coolant to the motors and then Go through some heat exchangers to cool down so that you have an actual functional cooling loop Some of the plumbing for that cooling system has developed leaks over the years. It's copper piping and a lot of the fittings are Soldered fittings and you can see an example of a leaking fitting right there It's not by any means a catastrophic issue Although it is something that we need to stay ahead of and do maintenance on things like that during a shutdown This is a more significant leak and really I think the reason that you see the Kind of strange accumulation on the fitting is just the nature of the glycol in the cooling water And I think there might even be some interaction with the copper and the solder of those fittings Nonetheless, we've got some pretty interesting equipment that we use to remedy those problems That avoids the need to solder fittings It's actually a pretty expensive piece of equipment I think that tool there that Dave Hamby actually is using in that photograph costs about $2,000 it's it's not your average cordless drill I'll put it that way and it is used to compress fittings onto the copper pipe And those fittings actually have a rubber o-ring in them So when you compress the fitting out of the pipe you compress that rubber o-ring and produce a seal Which previously had been achieved through soldering a copper fitting out of the pipe. So this is a lot easier to do It's faster. You don't have to completely purge the the pipe of residual water Which would otherwise affect a soldered joint and it's first time I've seen staff using them and It made me want to buy one actually they're pretty impressive This is Dave Hamby again getting ready to Use that tool on a lot of the fittings that you see in that photograph It's really a great operation because you can cut and fit all the fittings in the pipe and Do what's referred to as a dry fit to make sure everything fits just so and then when you have everything aligned the way you need it You can use that tool and go around and seal all the fittings and It's it's very conducive to an efficient operation and lets staff work on other things as opposed to consuming a lot of time And in reality that diameter of copper pipe actually takes quite a bit of time to do soldering of the old style Soldered copper joints, so it's it's I think a tool like that as expensive as it is actually pays for itself in the amount of staff time that is saved Moving on this is a photograph of the pine flat pond station which is the highest pond station in the string of three on pine flat road and It's a panorama photograph, which may be obvious And we have a few of the panels for the electrical connections for the pump motors opened up and staff are doing maintenance on those actually Mike McComb Chris Kirby and Eric Longbella are the staff in that photograph I've got some close-ups, but I think that is pretty good photograph to show you the magnitude of the pump station and You don't usually see it in this configuration with panels open and Staff working on it. What's not really clear in the photograph is there are tripods in the front Or the foreground of that photo that have lights just to illuminate the station because the power is off and The normal lighting in the pump station is not operable. So we have a generator a portable generator operating Tripod my tripod mounted lights so that staff can actually have good visibility when they're doing the work In in those electrical cabinets This is just a different perspective The illumination that you see most of the illumination in the pump station is from the portable lights And again, it's just another perspective on the work that's being done on the electrical connections You may ask what kind of work is being done there? And really it's it's going through all the connections and making sure that all the fasteners are tightened down to the proper torque limits that can They can loosen over the period of a year And so it's one of the maintenance items that we do when we do the electrical work in the pump stations Again just another perspective Mike McComb is on the left on the ladder He is one of our more senior electricians And I'm very happy that he's on the team and Somewhat nervous about his retirement, which is not too far in the future although he hasn't mentioned any dates But he has a huge amount of institutional knowledge particularly at the Laguna tree implant But his expertise in the field of you know electrical work is is pretty much I think unparalleled in the sub regional system So we're wanting him to pass on as much of his institutional knowledge as possible to newer employees Before he does I decided to retire Just another shot of Mike McComb Close-up working in some the electrical cabinets there I want to draw your attention to a detail in this photo though the red circle Shows what's referred to as a lockout tag out tag There's a lot of hazardous energy In this system in the form of hydraulic pressure as I think I may have mentioned in previous presentations the discharge pressure of These pump stations is approaching 600 psi, which is a pretty high pressure A lot of water mains in the streets for the potable water distribution in Santa Rosa Might have pressures as high as a hundred and fifty slightly higher than that hundred and fifty psi So a 600 psi discharge pressure on a pump station is very significant And it can be very hazardous even lower pressures than that can be hazardous. So there's a Very significant need to make sure that we go through what's referred to as a lockout Tagout process for electrical equipment, but then also the pipeline itself by Isolating vows or closing vows we can isolate sections of the pipeline that remain under pressure, but it's hydrostatic pressure Basically just due to the elevation of the water above the pump station in the pipeline and That lockout tagout process is what's necessary to ensure that all of the hazardous Potential energy is controlled in a way so that it's safe for staff to work on the systems That's just a zoom in on one particular tag. That's for an isolation valve For one of the pumps, but there are numerous other tags used throughout the system when we are doing work on it Some of them are for electrical equipment. A lot are for valves Calpine as you know Delivers power to the pump stations up on the hill Pine flat Maya Thomas and the barricade and pump station and so they have equipment Which also requires us to coordinate directly with them so that we do sort of a joint Lockout tag out operation to make sure that city staff have equipment locked out and tagged out But then also Calpine staff have their facilities locked out and tagged out and actually earlier this year We went through I think it might have been one of our first times where we actually did joint training with Calpine Staff as well to make sure that that was handled well Moving on You have seen versions of this chart many times in the past the red line Kind of jagged line represents the current water year The black line represents the last water year so you can see over between July and August about where our storage levels are right now relative to last year The green line that sort of goes through all of those lines is the average for a number of years But I would just draw your attention to the fact that the red line Sort of has an angle point in it where it starts to level off and that is directly attributable to the geysers pipeline being shut down and Shows you the effect of not running the geysers pipeline during the summer and how even in the midst of a fairly significant Irrigation demand With the geysers not running our storage levels can level off because the plant is still generating On the order of 14 million gallons a day of recycled water So when the geysers flow goes down to zero million gallons a day it does have a direct effect on Recycle water storage levels so Moving on this actually shows the trend of production at the Laguna treatment plant For the current water year This shows a bunch of sort of spaghetti lines in the background which are individual prior historical water years trends That the dark black line that kind of is an upside-down W does represent this year and we did have a decline in flows in February But we did see a lot of production in January and then later in late February and March But as you can see things have tapered off to below our historical averages, which are represented by the purple line And then last year it was a pretty low production year as represented by the red line as well So it's a fairly quick presentation today Happy to answer any questions about the geysers shut down or recycle water storage status Thank You deputy director Prince. I'll put it up for any board member questions or comments We were right just one little technical question. So the on your previous slide you show the Historical average that's the whole year average. What is the dry weather average right now? Do you know? I Don't know what our dry weather average is but annually we hit about 13 a little over 13 million gallons a day and it has been declining. It's still declining. Okay. Yeah, yeah right now where we are Just under 15 million gallons a day We are going to be seeing flows below 14 Probably in a month or so. I would imagine Okay, thank you. I think one time we thought it'd be 20 million a day by this time, but that didn't happen. No, thank you Other board member questions or comments? All right, we will open it up for public comments on item 5.1 You wish to make a comment via zoom, please raise your hand if you're dialing in via telephone, please dial star 9 to raise your hand Secretary Montoya Okay, I see no one in chamber wishing to make public comment No hands raised on zoom and no email or voicemail public comment was received Very good. That'll take care of item 5.1. We'll move to item 5.2, which is the water supply update Director Burke Thank You chair Galvin and members of the board our second staff briefing will be presented by Peter Martin our deputy director water resources All right. Good afternoon chair Galvin members of the board here with you with for a very brief water supply update today The last time I was before this board I did give an update that PG need anticipated filing for a variance related to their operational needs and fish temperature concerns That variance Request was filed to FERC which would allow them to reduce their FERC mandated flows And I just in this slide here summarized some of the impacts to the upper Russian River Specifically the east fork of the Russian River above Lake Mendocino They would be under this variance reducing their flows from the mandated 75 cubic feet per second to 25 cubic feet per second Similar to what they would have during a dry water year But within that they also have the flexibility to adjust it even lower should the temperatures in Lake Pillsbury exceed 16 degrees Celsius and thereby impacting the fisheries of the Hill River And so what they are proposing is that this remains in effect until storage exceeds 36,000 acre feet following October 1st With that too they did note in the requests to FERC that they will be developing a long-term flow regime To ensure compliance with their environmental requirements In acknowledgment of the fact that the spill gates remain open Permanently related to their seismic concerns at Lake Pillsbury So more to come on that but they did let FERC know that so These requests is out for public comment until August 4th It's fully anticipated that they will have that in place in early August With that storage is at about 51,000 acre feet as of today Losing about a thousand acre feet per week very so You can really see the difference there and just what I referenced earlier about not being able to close those slide gates Slide gates in spring and store that additional 20,000 acre feet. So They did the gig get off to a slower start, but still better than some of the previous trial years and so we anticipate obviously in August once they are Working within that variance request should have be issued by FERC That there will be a little bit of a leveling off of this line too as well in terms of Lake Mendocino Storage is about 94,000 acre feet today with about a hundred and sixty cubic feet or Feet per second outflow and this represents over the past Week or so about a 1200 acre foot reduction in storage week by week We did hear from some water recently that they're forecasting the be it above About 75,000 acre feet into the new water year beginning October 1st Definitely a departure from what we've seen during the last few years of the drought so And then also they were able to secure more storage related to their forecast informed reservoir operations and their Deviation from their storage curve and as of today Lake Sonoma storage is it about just a little over 250,000 acre feet As you'll recall 245,000 acre feet is the limit for encroachment into the flood storage pool control pool So still not quite down to they're still operating above the flood storage levels right now As they were issued a the ability to do so by the Army Army Corps Under their minor deviation this year so extra extra padding up there in the water supply They are forecasting at this point that they will have about 235,000 acre feet at water year end so Definitely taking advantage of that opportunity to store additional water this year And just a real brief reminder that Sonoma water is operating under their existing Temporary to change order which was issued by the State Board on May 19th Again, this allows them to comply with the 2008 Russian for biological opinion And their mandated fish flows under decision 1610 for their water rights The term of that order is from May 1st through October 15th Water supply conditions are at normal and their minimum and stream flow requirements are reduced down Significantly according to the schedule above and then just a reminder July is smart irrigation month if Customers irrigating we're hoping they're doing so smartly I did want to highlight that the Sonoma Wrensaving Water Partnership has now launched their Irrigation scheduling tool Santa Rosa water for a long time has done this particular Service for our customers and providing weekly watering recommendations This is great for our team and that it'll all be rolled up into one place on Sonoma Wrensaving Water Partnerships website And folks will be able to click on their part of either Sonoma or Marin And get watering recommendations regularly so We'll still continue to offer monthly watering recommendations for customers when we go out and give audits And this month we happen to be adding that into the bill insert But it's kind of nice to not have to Do that and now that's no Marin partnership will host that in one place So we'll be directing folks to that website Or just in general The region to that website and then get local watering recommendations there And then of course, they'll be continuing to promote their water smart plant picker Some of the local nurseries Have the signage that says it's a water smart plant And they'll easily recognize that as a drought tolerant and water use efficiency water use efficient plant selection And then next week is zero waste week in Sonoma county We are sponsoring two Events during next week the stream side creek protector day for our creek protectors and it's a great event And then we'll be hosting treatment plant tours to the public as well You will have to register for those that you can register for those events at srcity.org slash Zero waste week and additionally there is a whole slew of activities going on across Sonoma county And you can get that info at zero waste north bay dot org And finally, I just wanted to highlight that we are working on Preparing for a workshop at august During the drought we did hear Very much from customers. They were concerned about how to take care of their trees To irrigate them and make sure they're protected and During the drought well, you know in general we're looking forward to climate change and we recognize just how the value Of trees going forward with You know The fact that we will likely see many more events like we saw in the last few Years as well as temperature extremes so The webinar will be hosted We're partnering with daily acts and vintage tree care for this workshop It's going to be hosted via zoom And you can learn about you know just generally the ecological value the trees Provide for our city as well as how to maximize the care for them during times of drought and so If you'd like to sign up for that you can go to srcity.org slash workshops The good thing too about hosting these on zoom is that we have been able to archive these and we do Post them on our water use water smart pages. So there's a now we've added up Since the beginning of coveted about a dozen different workshops where folks can learn about all kinds of water use efficient practices So with that happy take any questions you may have Thank you deputy director martin. I'll open up for any board member questions or comments All right, and then we will now open it up for public comment on item 5.2 If you wish to make a comment via zoom, please raise your hand if you're dialing in via telephone Please dial star nine to raise your hand Secretary montoya There's no one in chamber wishing to make public comment no hands raised on zoom and no voicemail or email public comments were received Very good. That'll take care of item 5.2. Thank you again deputy director martin We have no consent items. We'll now move to the first of our two report items director Burke Thank you chair galvin and members of the board our first report item is additional contingency contract number c 003 27 terra linda and buena vista sewer and water replacement phase one And i'm pleased to announce that making the presentation will be sarah matthews Who just recently passed her pe so congratulations? And i think i'm the first to introduce you as an associate engineer So with that uh sarah will be presenting. Thank you director Burke Good afternoon chair galvin members of the board My name is sarah matthews and sitting next to me is supervising engineer tracy join us and today I bring before you an additional contingency request for contract 327 terra linda and buena vista sewer and water replacement phase one Today's presentation will be to request a second contingency increase by an administrative change order for construction work Due to unforeseen costs from poor ground conditions and overruns in paving I will begin with the background of how contingency was spent an analysis of the current budget and end with the recommendation This project is part of a replacement and upgrade for neighborhood sewer and water distribution mains Which included a pavement reconstruction? It also included installing additional fire hydrants to achieve adequate hydrant spacing to meet city codes This construction contract came before the board and was awarded to team gelotti with a 15 percent Contingency on april 7th 2022 Construction began in mid may 2022 In may the board approved a pwo for construction management and inspection services with green valley consulting engineers In october 2022 this project was brought back before the board to request an increased contingency For costs associated with unstable ground conditions The october 2022 request for additional contingency was due to unforeseen ground conditions Namely p gravel subgrade which caused numerous trench failures This caused extra work not anticipated in our contract as the contractor was required to backfill these failures with control density fill Because the locations and extents of the failures were unpredictable We eliminated our sewer bid related items and began tracking all sewer related infrastructure by force account As you can see in these two photos The magnitude of these failures and how difficult it was to contain them as work was progressing I'd like to quickly point out that the items highlighted in green are costs directly Related to the p gravel subgrade The first change order eliminated four bid items which returned approximately $328,000 back to the contingency balance However, the first change order for the unstable trenches was $491,280 These costs were closely reviewed by staff and verified to be accurate We were only able to pay the first two change orders before our contingency balance became $14,126 in mid october 2022 By the time we received our third change order insufficient funds remained in our contingency balance to pay for it We then came before the board in october 2022 to request an additional 10 contingency to repel replenish our balance When these funds were requested, we didn't anticipate an additional $190,000 in change orders by may 2023 With 60 of those due to the p gravel subgrade So how did we reach a negative balance? There were other factors that consumed part of the contingency budget Before we started paving operations. We had a contingency balance of 12,461 During paving we encountered problems such as roadway grades lower than shown on the construction plans Issues with conforming to existing buckled curbing gutter And an extension of the paving limits to capture all the trench failures As a result, we paid an extra $83,411 in the asphalt concrete bid items The contractor has also submitted a request for extra work from raising and lowering of the sanitary sewer manholes And relocation of an air release valve The request is defined as pending cco 7 valued at 24,473 and is currently under city review Additionally, the contractor has submitted a request for extra work associated with constructing two fire hydrant retaining walls At one location an unmarked communication line was encountered and at the second location the existing grades were steeper than shown on the construction plans resulting in a redesign for both spots That request is defined as pending cco 8 and valued at an amount of 33,630 And that work is suspended until additional contract funding is authorized After accounting for pending ccos 7 and 8 and the overrun of the asphalt concrete bid items Contract funding is deficient and in need of $59,031.23 to complete the project We are requesting $88,000 which includes just under a $30,000 buffer To ensure that this is our last request for additional contingency to complete this project Staff anticipates that this will be sufficient funding given that the only work left is construction of the two retaining walls Because an increase in quantities of contract items occurred and contributed to exceeding the authorized contingency and total contract amount We are requesting another increase of contract contingency As per council policy 100-07 definition g The administrative change order is defined as a change order to a public works contract Which does not change the scope of work or the intent of the contract is awarded by the original award authority Administrative change orders may include extra work required for the proper completion or construction of the whole work Contemplated and increases or decreases in the quantity of a contract item or work Policy D states that if an administrative change order exceeds the funds available Within the authorized contract amount. It should be returned to the original contract award authority for approval It is recommended by the transportation and public works department and the water department that the board of public utilities By motion pursuant to council policy number 100-07 approve an administrative change order and approve a five percent contingency increase of 88,857 dollars and five cents for contract number 327 terra linda and buana vista sewer and water replacement phase one for a total amount of two million three hundred and nine thousand $710 and 20 cents With that i'd like to open it up to any questions. Thank you Thank you miss mathews very nice presentation. I'll open it up for any board member questions or comments Hearing none. I'll entertain a motion I'll move that the board of public utilities approve an administrative change order And approve a five percent contingency increase of eighty eight thousand eight hundred and fifty seven dollars and five cents For contract number zero zero three two seven terra linda and buana vista sewer and water replacement phase one For a total contract amount of two million three hundred nine thousand seven hundred and ten dollars and five cents second We have a motion by a board member right seconded by a board member watts This time i'll open it up for public comments on item 7.1 If you wish to make a comment via zoom, please raise your hand if you're dialing in via telephone Please dial star nine to raise your hand montoya There's no one in chamber wishing to make public comment No hands raised on zoom and no voicemail or email public comments were received. Thank you May we have a roll call vote, please Board member right. Hi Board member watts. Hi Board member baden-fort. Hi and chair galvin. Hi, okay that passes unanimously with board members Walsh and barthelot and vice chair anoni absent Very good. That'll take care of item 7.1. Thank you again, uh, miss matthews congratulations and Hope to see you back here before us again Thanks item 7.2 director Burke Thank you chair galvin and members of the board our second report item is a water service agreement between santa rosa water and right elementary school district for assistance request 6104 Right elementary prop one consolidation project and making the presentation will be Andy allen our supervising engineer with our water engineering services team Good afternoon, uh, chairman galvin members of the board of public utilities. My name is andrew allen supervising engineer with santa rosa water And part of water engineering services Again, as director Burke indicated i'm here to present this item the water service agreement between, uh, santa rosa water and the right elementary school district I will be giving you a little background along with the location map of the school a little history In in this regard on right elementary school a discussion briefly on the request for assistance A little more on what the project will actually look like Uh, discuss briefly the water service agreement and provide our recommendation Back in 2015 the senate uh per bill 88 um Gave the water board authority to mandate consolidation of water systems for situations like this um, right elementary school district operates, uh the right elementary school public water system and, uh, their water comes from an existing on-site well um In the recent past they've had various levels of contamination of copper iron lead coal form And so Those have been uh The water board Has an interest in not having that happen so, uh, the state water water board is recommending consolidation of Uh, the right elementary school public water system with santa rosa's public water system Right elementary school is located on price avenue Which is south of highway 12 and west of south right road as shown in the photo There's a picture of the front of right elementary school. I show that Because to let you all know that, uh, they are right elementary school already has fire protection water for their facility They they came into effect in 2015 when they built their multi-purpose building um They right elementary school is within the urban growth boundary of the city Um outside the city limits. So ultimately, uh utility certificate will be required And uh is already in the process of being uh moved forward And before I move on I talked about the various contaminants Uh that are in the water The students and faculty are currently relying on bottled water And of course the biggest challenge of some of these contaminants is the staining and clogging of filters Of the water system the secondary contaminants of iron and manganese are causing additional challenges Uh, while back the state approached santa rosa water regarding consolidation Uh specifically under assistant request number 6104 Part of that assistance request is the city engages a consultant in this case ghd a local consultant To evaluate the system and determine what would be the best course of action to choose to Fix the water problem They evaluated Replacing the well Refurbishing the well we're connecting to city water and they settled on connecting to city water In addition, uh the consultant Does prepare plans and specs for construction Kind of a engineering picture of what's going to happen out at uh, right elementary school We will they will be installing a two-inch water service off of our existing 12-inch water main Two-inch meter two-inch backflow device and then additional onsite piping to connect to their existing water distribution system And I didn't say so, but they will be disconnecting from their well After they connect to our water system or right at the same time The state does require a water service agreement from santa rosa water Between santa rosa water and the right elementary school district Before they they're able to enter into a funding agreement with right elementary school district In this particular consolidation Right elementary school district will pay for all the cost associated with this project Including uh connection fees demand fees and the cost of construction itself After that is they've completed that they will receive Funding for that project. They'll be reimbursed by the state for their work on the project As I indicated in the slide the school district is responsible for the construction project and will be reimbursed And at this point there is and will there never be any cost to the city with this agreement Therefore staff recommends recommended by santa rosa water that the board of public utilities by resolution Authorize the director of santa rosa rosa water or Her designee to enter into a water service agreement with right elementary school district for the ar 6104 right elementary Um prok one consolidation project and we will be pleased to be able to provide city water to the school I'm here to answer any questions Thank you. Mr. Allen We'll open it up to any questions or comments from the board board member right one simple question I assume right school will be allowed to continue using their water for irrigating their fields. Is that true? That's my understanding. They're they're choosing to keep the well and use that for irrigation purposes The two inch water service will provide the water for the school itself Probably wouldn't be a big enough meter to provide irrigation At this time and they'll do all the bidding and management and inspection of the project Once we're at the grandstand. We're just doing paperwork pretty much Right, correct the ghd will will be working with them to get the planned specs Done and have usually helped them go out to bid The school district is aware of this and they they're ready to Take that part of the work on for us. It'll look like a normal encroachment permit Where they're asking to connect to our water main out in price Thank you We're member watts Thank you. Um, I know we saw something similar like to this project within a mobile home park that came That came into our system. I'm just curious if we had other projects and that are kind of pending to be connected It was a similar process. It seems like this is probably a larger issue than just the couple that we've seen Yes, excuse me. Yes, we currently have three projects the one you spoke of uh, elker stall mobile home park specifically and their water service agreement was was very similar and always used as the For as they prepared as we prepared this water service agreement That was a kind of a quote emergency connection for them Ahead of the nine water system connection project that project is almost at the completion of the um planning phase soon to move on to Once that's completed then we the city because it's a major project with multiple property owners will be uh, taking on the project as a capital improvement program project to Connect all of those nine systems including providing and installing the fire protection Portion of uh, elker stall mobile home park So that's one way that those projects get connected and again elker stall was Carved out so that we could get them water sooner than the rest of the project We have this situation with right elementary school district, which is Kind of like elker stall and that it's pretty much the elker stall paid for all those costs of that emergency connection And got reimbursed by the state so they entered into a funding agreement with the state So that's how right elementary school is moving forward We have another project that is in the planning phases on robin way At uh, morland and belview where we have a number of apartment Four units apartment buildings on individual lots That's in the planning process that project hasn't been fully scoped in terms of how many Units will be connected, but you certainly will see that back in front of you at some point in the future And I just got a call on another project that They may want to uh, the state want will want to Mandate that week Consolidate so it could be too small water system consolidating the situation It's small water systems consolidating with Santa Rosa water Well, just thank you for your work on this. I know that it just It feels very grateful that we're able to provide safe and clean drinking water for These areas that haven't had it and and so just thank you Other board member questions or comments So my only question is ghd. Do we pay them or does the uh district pay them or reimburse us? Um, they're engaged by the state of california So they're hired by the state of california to do Do that work. We have no financial arrangement with them Great. Okay. Thank you If there's no further questions, I'll entertain a motion to adopt the resolution that we have before us I'll move by resolution to authorize the director of santa rosa water To enter into a water service agreement with right elementary school district second Of a motion by board member watts seconded by board member battenfort At this time we'll open it up for public comment on item 7.2 If you wish to make a comment via zoom, please raise your hand if you're dialing in via telephone Please dial star nine to raise your hand Secretary montoya I'm seeing no one in chamber wishing to make public comment No hands raised on zoom and no voicemail or email public comments were received Thank you. If we may have a roll call vote, please Board member right. Hi board member watts. Hi Board member battenfort and chair galvin. Hi that passes unanimously with board members walsh barthelot and vice chair arnone absent Thank you again. Mr. Allen. Good luck with the project Now move to item eight, which is public comments on non-agenda matters We'll now take public comments if you wish to make a comment via zoom Please raise your hand if you're dialing in via telephone. Please dial star nine to raise your hand Secretary montoya I see no one in chamber wishing to make public comment No hands raised on zoom and no email or voicemail public comments were received Thank you. So we have no referrals. We have no written communications. We have no subcommittee reports Any board member reports? All right. No board member reports will now move to the director's report Thank you chair galvin and members of the board add a couple things very quickly for the board first I sent an email to the board Regarding the association of california water agencies region one tour That'll be of the calpine geysers system and we are co-sponsoring that With calpine that'll be on august 11th from nine to three p.m And the water department does have the ability to Send three board members If you're interested in attending, uh, please let me know and I will work with my team to get you signed up I also wanted to let the board know that we are coming up on the 20th anniversary of the geysers system It went into operation. I believe in october of three So we are going to be holding a 20th anniversary celebration on november 3rd This is a friday. The time is still being determined But it will take place at the geysers visitor center in Middletown and we would love to have as many board members as would like to attend as possible We're also inviting city council members And we're going to be looking to reach out to prior Board council members and those that were involved with the project. So we're looking for an exciting event And then last I wanted to introduce someone in our audience We have a new deputy director of engineering services in the transportation and public works department and that's james jensen And he is going to be leading our capital projects team James comes to us Specifically from Maui. Why move from Maui? I don't know but come to us from Maui Where he was the countywide services section supervisor for the county of Maui department of public works And prior to that he spent 10 years as a civil engineering supervisor with adobe associates in santa rosa So we're excited to have him join the city team and excited to have him lead The capital projects team and that is my report and i'm happy to answer any questions Thank you director berke and welcome mr. Jensen back to santa rosa. I'm glad to have you on board Any board member questions or comments for the director? All right, we'll open it up for public comments on item number 13 if you wish to make a comment via zoom Please raise your hand if you're dialing in via telephone. Please dial star nine Secretary montoya There's no one in chambers wishing to make public comment. No hands raised on zoom and no email or voicemail public comment was received Very good. That'll take care of item 13. That will conclude our agenda for today. So we are adjourned Have a good afternoon