 Welcome everybody. This is Rod Davis and I've got a question for you. Have you ever missed a meeting because you didn't write it down or you didn't get a meeting reminder? In this video we're going to show you how to make an appointment using your calendar on Outlook 2016 and you'll never miss another meeting in the future. Okay let's begin by opening Outlook 2016 and next scroll down to the bottom left hand corner to open your calendar. Click on the calendar icon. Now you have two approaches you can use at this point. You can scroll up to the upper left corner and click on new appointment and follow that process or you can do what I'm going to do and that is a shortcut. Just right click on the day of the meeting. We're going to choose July 1st and then scroll up when you right click that. Click on new appointment. Okay now we need to fill in our subject line. Our subject will be presentation rehearsal meeting. Now we need to indicate the location and we will meet at the office. Now the date is already there July 1st so we're going to now set the time and we're going to choose a time of 10 a.m to 11 a.m. This is going to be a one hour meeting. Let's put a note in so that we know exactly what this meeting will be all about and those who are invited will know. We're going to make sure we cover all the presentation points. We're going to check our calendar scheduling and there it is 10 to 11. We're set. Next we want to check John Smith's inbox to see if in fact he received our meeting invitation. You can see he's got an email in his inbox. Let's click on it and see what it says. Well there we have it. He's got the invitation for a presentation rehearsal meeting and he also has a chance to respond. He can indicate yes maybe or no. He will indicate yes and that is his reply. Now we're going to return to our inbox to see if we have John Smith's response. Yes we do have an email. Let's see. Open it and there we have his response. Yes he will attend the meeting. Very good. Now you know how to make an appointment with Outlook 2016. It's quite a simple process. You should enjoy doing it yourself. However if you want to review this video at any time should you forget something or have a question feel free at any time to look at it again. In our next video we're going to show you how to create a new task. Until then have fun.