 I apologize, I wasn't recording at the beginning of the meeting. And then with a racist departure, I'd like to take this opportunity to introduce Acting Deputy Director for Economic Development Jill Scott. Hi everyone, it's so nice to meet you, I haven't met either one of you, so it's very nice to make your acquaintance and as Gabe said, I'm actually the book properties manager for the city. I've also been with the city for 24 years, a little less than Gabe's 27, he's got me beat. But it's been a pleasure to be here and to be working with Gabe and the team and learning a little bit about economic development and kind of holding it all together until the recruitment goes out. So nice to see you and I'll enjoy working with you all for the time that I'm here. Thank you Jill, it's wonderful. Alright so seeing that there aren't any numbers of the public here, I'm going to close that section and move on to the next item which is item number five, events of port application process updates. So item one, we have listed evaluation and scoring criteria, document. So this next item is to introduce a new process going forward in which the board will be evaluating and scoring the applications received during the two annual cycles. And Jill is actually here to provide further details regarding that process. Thank you. So I just wanted to go through the process for this year for event support and for scoring the criteria. So we wanted to go through and kind of just stick with what was originally set and the basis for how event support would happen. And then going forward after we get through this process of this year, I think we can have a meeting and discuss if there's a different way the board would like to do it or a better way or if this works for you all. So what we're proposing for this year is to review the event support in a few stages. So March 31st coming up is when all of the applications are due in so that's the last date. So by April 5th we'd like to get packets to the board members with all the information that you need including the event support review which I'd like if you have a chance to read over and let us know if that criteria looks good to you or if you'd like any changes to the criteria we can talk about that. And then we'll get the criteria to you as well as everyone who is submitted for your scoring. We'd like you to score if we get that to you by April 5th. We'd like you to score and return to us by April 10th. And then we would like to have a special meeting we're proposing a special board meeting we're hoping somewhere around April 16th but we'd like to check with you all on that date. We would hope to get announcements out to the event coordinators by April 18th letting them know if they've been funded or not funded. So basically you would get the scoring back to us by April 10th. We would put everything into the submitable program, review all that and then print out some information for everyone and then come back at that special meeting so everyone has a time to discuss it together and go over the scoring and see if there's any changes or you know little changes that need to be made. So at this time I'd just like to open it up to any other board members for discussion or if there's anything they'd like to arrange or change. Yeah I was looking at number one and then in the ordinance itself section six dash five six dash two nine zero where it says activities and programs that promote and encourage tourism within the area which will benefit the operators of watching establishments. I don't feel that that criteria is represented very well in the the three criteria that are listed here. I mean it's kind of mentioned in one but the ordinance doesn't say anything about promoting culture community service. You know I just feel that promoting overnight stays should be more prominent as far as the scoring goes. Okay we can definitely we can definitely adjust what do you think about adjusting number one to be more focused on that? Okay yeah I agree I think if we could just add something about promoting overnight stays in that that would that sounds great. Okay we'll get that updated and send out to you so you can look at it one more time to review. Are you okay with if we're changing the prominent one number one to being very clear about promoting overnight stays? Do you have any issues with two or three? I didn't have any issues with them I felt the overnight stays should be way heavier than the other two. Great yep. Okay anyone else? That's definitely what we need to do is promote for the overnight stays that's pretty much yeah front and center. Okay go ahead. You can make that change. So we'll make the modification and send that to the board members for review just to make sure you don't have any issues with that. Thank you. What day did you want to do the special meeting again? I'm sorry I missed it. I'm hoping to do it on or around April 6th depending on the board members availability. I mean right now it sounds fine. Okay okay we'll try and get that out right away so we can get you booked. Is there a preference us to like keep it at 11 o'clock? I was gonna say not two o'clock would be good. Okay so yeah I was thinking about the morning if we can't. Okay. I have 30 shots. Okay sounds good. Are there any other questions about that process or comments? Any changes? Does the process sound okay for this year for this first round? Yeah generally. You okay? Yeah. And go on that's okay. And they keep in mind again that we're continuing to utilize the submitable platform as a way to you know have an application online as to once we used to receive those paper applications that goes in PDF formats and it's quite a complicated process. All right so there are now members of the public. So item number six which is advisory vacant or vacancies. 6.1 is recruiting process so we currently have a vacancy on the board due to trails, resignations from the board back in November 2023. So we're seeking a representative representing a full service in the full service category. There is a processing place to have interested individuals applied through an online board or commission's landing page and I brought some copies of not the application but the landing page itself but I'm happy to share the link after this meeting and then once we obtain a list of viable candidates we can add the item to feature to a future agenda and select the candidate to then make the recommendation to the council. We also need to fill a alternate to the chair or the advisory board as well. Any discussion? I did talk to the city clerk thank you chair. I did talk to the city clerk and they're going to update the website to try and get the information out and we're going to try and reach out to some of the full service hotels in the agency if there's someone that's interested if you all know of anyone please let us know or feel free to reach out to them to go to the landing page and apply. Is the timing on that? As soon as it ends anytime we get an application. Okay. Yes next item is number seven department reports are there any department reports this morning. Seeing that there's none I'll move on to item number eight which is to adjourn the meeting. So thank you all very much for coming it's great to see you and uh let's take the next thing and uh we'll see those revisions made and then uh we'll see you back on the 16th.