 I'm going to call to order the meeting of the Arlington Redevelopment Board of January 13th, 2014, which is scary, and so on and so forth. I've got a pretty full agenda, but I think we can move through it fairly quickly. The first item on the agenda is the review of the Arlington 360 status of conditions. As we talk about at the last meeting of the board in December, we have worked with Foley-Hoag on coming up with a matrix of the different requirements in each of the special permit and the LDA. And what you have in front of you is that matrix now filled in quite a bit more with the great help of Laura and Carol on going through the different items. You'll see in here it says open, and that could be that the item is open, or we're still talking to the folks to get to the bottom of whether something is done or not. So you can have a couple of relevant meetings to it. So with that, I thought maybe what we would do is pick up the special permit requirements first. And once again, we're looking at the one with a rather lengthy statement under A1. If everyone's looking at the same one. Okay, great. Yep, perfect. So on the special permit requirements, the first thing you're going to see is with respect to just some general conditions, all your facilities shall be underground. And I don't know how much we have to go through each one of them. How do people have questions or comments along the way that maybe what we can do is we can go through the different ones that are still seen as being open? Jay, don't worry. I'm going to interrupt for one second. Jake, what we're working off of here are a couple of these matrices over here. Is that how you can have them? Yeah, sure. So why don't you introduce yourself so we can get it for the record? Jake Upton. Hospital Road. The same road now. Yeah, exactly. Why not? So, Jake, why don't we have you sit there? Because what we're doing really is just kind of going through. What I had mentioned to the board is that staff and Carol had worked their way through, and I did as well, to work our way through the different status of the descriptions of the different permit requirements. You know, feel free to talk about them as we go through them. Or actually, maybe what's better is if we've got questions, we'll ask them, one of you. But from our perspective, where we'd like to be is we're just going to go through them. I don't envision us taking any votes tonight on any completions or anything else. It's just to kind of get a status of where we are. At the next meeting, if we can make our way through the list, maybe there will be time, maybe we'd like for a vote. But anyway, so that's my pridling on there. You can see there are several different general descriptions of requirements and special conditions, on or responsible for installed landscaping. Upon issuance of building permits, application of file, contact information, some general ones. There is one with respect to utility work with town right of way, shall be done in accordance with town bylaws and MPP. This is open only because what we need to do is we need to get together with the designated town representative, understand his conversations with the redeveloper, and understand that they're in some agreement or what have you. And we're not there yet. I think those discussions are on, though. So that's where we are on that particular one. The next one is with respect to any questions on any of the first few. I do have a lot of questions. Just pipe up because that wasn't going to go on for a while. Yeah, we can pipe up maybe page by page. Yeah. Owner responsible for installed landscaping, I'm just going to ask him that one. Is everything done on the landscaping? It says met, but much of everything's done. So I think the reason it says met is because the owner has taken responsibility for the landscaping as a whole. I think if you look under, I think it's the land disposition agreement, it gets more specific with respect to the buffer for tree replacement. Tree replacement. But what about like the plantings in the parks? Is that under this? Yeah, yeah. So if I could just pop in and answer that. The majority of the landscaping is installed. Clearly, just as an owner, we're in that period where we have retainage on the landscaper, some of the plantings went a little bit late in the season. We do not have a full stand of grass on most of the project, although we own that in our contract. So while everything's been done, we are anticipating a punch list process. It'll be very much scrutinized in the spring when we're back into a planting season and we can get things to come through and see what's alive. Was everything even seeded? That's what I was concerned about was the slope seeding. Slope seeding is all good done. Now whether we grew adequately, we do anticipate there's going to be a lot of potentially some re-loaming and some reseeding that would be happening on the Lansing, particularly slope zones. And there's some brush, some of the soft scape, we just want to monitor, make sure it makes it through the lawn. Is the town responsible for checking the landscaping? Well, I mean, for the plans? Yeah, I mean, pursuant to the plans, I guess for the certificate of completion, we'll need to understand the landscaping. So who's going through and actually checking it, is that necessary? We have not designated anyone yet who would do the second option. Yeah. Do you volunteer? I can. I'm just wondering if I'm not, I wasn't involved when the original landscape plans were done, but I'm wondering, is that a requirement, actually? I'd go it if you wanted to go with me. You're more. I mean, it would take a long time to check that all the trees, like if there was supposed to be 400 trees put in that were a certain size, we should kind of check off that maybe they were done. And we're not missing 50, you know, one or two. We're missing a whole group of something. No, no, no, you'll find that. I doubt we are. It's all in, you know, very much. We can walk you through it and, you know, get comfortable with the landscape plan. We've had Mike Radner do his punch list, so we can share that information and he's sort of fine in signing off for our position. So we have all of the paperwork for that. I'm sure there's been minor changes, right? I think there would be, you know, it's happened a little bit, but not a lot. I think it's pretty consistent with the plans. We've been trying to be very, you know, faithful to the plans where there is our changes are mostly where additional planting has been added because of either qualitatively just us wanting to have a better presentation for our own internal marketing reasons. But also there was the enhanced planting plan for the buffer zone and there was a lot of plants added to that. So we think that that all sort of, and I think that some of the grade as the as-built information on the grades for the Vista Park, the Laura Vista Park in particular, I think all of that information has been shared and there really shouldn't be any surprises at this point. Right, and some of that I see. What I would recommend that we do to close the loop is to do a walk and a plan review with Mike Radner, with whoever anticipated me, Carol, and whoever else. We could wait until the spring. You know, the timing is going to be important because we want to go when we can see as much as possible. As easily as possible. It's a good week to do it, to see what's not being covered. And this is just to determine what's been planted off that it survived. Yes, right. It's not the survival. Right, right. That would be another, that would be something else. For timing-wise, when does that have to be checked off? The earlier, the better. Yeah, the earlier, the better. Because as we kind of get through all of these things, what we're really trying to do here is pretty much check all the boxes. So one of the things, as part of the building permit process, including the building permit, they're affidavits that are signed by the consultants that are reviewing the contract for it. And so, for instance, the plumbing, the civil engineer signs affidavits that the infrastructure that was in place has all been done. I believe that Mike Radner is signing an affidavit Oh, he is, okay. So, maybe it should be very cut and dry. Well, if that's being done, then maybe it's not that. I would suggest just for familiarity of it, that as part of the process, that we submit that information. But I think it's worth doing a walkthrough, just seeing what's been done. Yeah, that'd be great. Because it's the parks and it's the open space. And there's a lot of information there. There is a lot, yeah. Landscaping requirement goes beyond the completion of the parks. That's part of landscaping, but we're also talking about the areas in between the buildings. That's what I'm thinking, it's the whole site. Right, and as you know, there's management standards in part of the management plan for the parks, but that doesn't necessarily cover specifically the on-site planning, so it's good to review. I think we're in the process of getting some of the affidavits now. And so I think we can just pick up a nice warm, sunny warm dish that we can get, but actually tomorrow's supposed to rain it, but at the end of the week it's supposed to be Friday, I'd be a little warm. Fairly, fairly warm and stuff. So, you know, we can just try that for a minute. I don't know what Carol's got to say. I just can't do Friday, but don't, if it's... If you can do it, that would be great, Christian. That'd be good, because then the affidavit will have more meaning to you as well. Yeah, I mean, because I think in the end, when we get that paperwork, it doesn't make sense to... Yeah, I feel like somebody should be familiar with that, since I'm the most professional for that work. I could help with that. That sounds great. Okay. So maybe Friday morning? Sure. Yeah, and just to be clear, as we kind of go through this, like I said, this is a draft. I mean, this is a working document. The whole notion of this is to be a working document. So, for example, on this one where it says met, we're going to talk about walkthrough with affidavit and additionally, affidavit and affidavit. So anyway, so that one's a little bit different than what's in there right now. Anything else before we move down to A1? Okay, A1 comes from Laura's memo of January 8th. Oh no, I'm sorry, I'm looking at the wrong one here. That's, oh, of course, I had it. That's right, isn't it? January 8th. It is the 8th. Okay, I was actually looking at the one for CB5 and then it's just the breakout of sub-conditions to condition. Right, exactly. So these are the sub-conditions. The first one is with respect to the intersection to include a signal at Hospital Road. Obviously, there is a signal there right now. There is toing and froling right now between the town engineer and Arlington 360 with respect to some of the triggers for the signal. Frankly, that's kind of in open because the staff and town engineer are still talking to them about what's going on there. So I mean, from our perspective, there is a signal there. We need to just try to figure out whether everyone's gonna sign off on that. If the loop detector is damaged, do you have to tear up paving to get to that? It's under the paving, right? I think what is actually wrong with it and everything else is that I think it's probably a matter of the pay. I'm not sure we're gonna get the answers here. I'm just wondering if the fix would happen in the spring versus now anyways. It's unclear. I mean, it is operable now and it was updated before we just did our traffic counts on this latest study that we've been doing. So we just need to go through this with the town engineer. We just got them in my mom's, not on a third-day or Friday. There were a couple things that make perfect sense and there's a couple things we just had questions about. So just one of the things that we're trying to close the loop on. B2 is the optimization of the signal timings for summer, middle, car, hill, intersection. That study we moved forward, as you might recall. That was the one that had the escrow before after the fact to meet and everybody in town seemed like it was a very good idea to move it up. Why don't you give us an update on what this survey is? So the study has been done. It's been distributed. It's going to the TAC. There's a follow-up meeting, I think on the 23rd. In the evening with the TAC, we'll review the findings. Having seen the draft findings, it's clear that there's some re-timing sequencing that can be done between the lights and within the lights cycles that will dramatically improve what the flow is and optimize the efficiency of those intersections. As part of that, we were asked to take a look at future planning for the intersections of what could be done if there were bigger problems down the road. So we have done that. There is a, if there are some considerations, we believe that it's sort of outside the scope of what the intersection is now and making it work. If the town wants to consider closing certain, not allowing certain turning functionality that currently exists, there are some things that could potentially be done to make it even better down the road. But the report said, the memo just said that they thought it was clearly outside of the scope of what this project was defined as and there would have to be further study on it. But it was, I think, a helpful piece of information for future planning with the TAC. So, Carol, I think with respect to this one, we'll be taking our view of this from the TAC and making sure that at some point we just get word back from them where they see this and whether it's completed so that we feel like we've gotten what we need to in moving this closer than the, after the fact, $40,000 escrow. Does that sound right to everybody or any other questions? So, just to, I'm sorry, make sure I got it. TAC is going to finalize its recommendations by the end of January, we think. I think that is the plan. That I think that is the plan. And it may be premature to ask and be on, you know, what anybody at this table knows, but it's the idea to get that light in sync with the ones at hospital road or Sims Road. Yeah, it's the Mill Street, Summer Street intersection as well as the Brattle, Sims, a couple of other smarts where the trees are coming in, but yeah, they're getting those two intersections to job and to function well just within their own intersections and then to be timed with each other for a rough look. And, you know, it looks like it's pretty straightforward of what needs to be done. There's some restriping that I think we acknowledge is something that we can just go ahead and do. And then most of the, we can provide the formulas, but I think that's the town engineer needs to actually have them programmed into the lights because it's their jurisdiction to do that. And my other question also applies I guess to A3, which we'll talk about in a moment. Are these tied to, it would seem that you're probably going to be looking to get a certificate of occupancy before some of that work is done or not? I think that we would at the very least be able to include a sort of performance on kind of scope that it would be done, if not have it done. I think we would like to just, it shouldn't take very long to do these things. So we're trying to get agreement with the tack and then get everything in motion that we can. What is done by the sort of, when we get the final certificate of approval or certificate of occupancy, what's not done, we're hoping to have it all done, but we certainly can provide a bond to guarantee that that scope of work will happen and attach it to a contract of some sort. Because it would seem like the major task is figuring out the synchronization of the lights and the payment markings is kind of the tail end of it. Right, okay. Yeah, that's just, sure it's a certain temperature that we're having right now. Mm-hmm. Yeah, so similarly, like you said, in A3, I think we're talking about the same things. The RFH islands are done one by one the other day. And then, but we will have to wait on the actual striping. Yeah, so this does touch on another more macro component to this, is the, there is a performance bond that was placed at the original closing. I think the board voted a while ago to reconsider that and I can't remember, it was the spring timeframe of to where we are and what needs to be sort of, if that amount needs to be adjusted down later or upward. I think we would be sort of making an inventory of the things that would be happening in the spring that just can't happen. Like there's some striping that's been done, but there's a certain type of stripe that you need to have, but you have to have a certain temperature outside to deal with those types of things. And we just have an inventory that would run parallel with all of these things. Okay. Good. Anything else, A4, is the right-term pocket in the restaurant crack? So is that, it says done. Does that mean that we've decided that there should be a right-term pocket or is that? It's able to be added later if necessary. So the preparation is done. The three-inch diameter conduit's in. In respect of the different subgroupings under C, first one, it appears that the fire chief are requested that this not be done. The curb extensions are done. The traffic coming device on Oak Hill is no longer required. C4, you've installed a stop sign on Woodside Lane at Oak Hill Drive. That actually was just done. Just done? Yeah. Okay, but there's some striping, a start bar that needs to be going in. Okay, stop bar is supposed to go in today. It might be, okay. So certainly by the end process. So maybe you can update us on the end process. Yeah, thanks. Curve extensions, I think this is probably before my time, but it appears from a report of the town engineer meeting with the butters that this was taken off the table. On C5. Yeah, I remember that the neighbors feedback was that they did not want either the curb extensions or the sidewalks on some of those. Yeah, so that's a virgin tingent and a butter approval. Right, no, absolutely. So yeah, so that should be good. Now moving on to the D. pedestrians and bicycles. Sidewalk and tire length of hospital road now seems to be the way. Sidewalk within the summer street right of way. That's done. Crosswalk on hospital road. Done. Crosswalk be provided at Summer Brattle Femlock intersection. I assume we did we not only make the recommendation but is that actually done? Yes, that was recommended to Mass Highways part of their realignment work that was done. It was actually done as part of that, yeah. Great. Sidewalk on the hospital side of Woodside Lane not needed no butter consensus. And then D6, we have got an actual done on the install sidewalks up at Yorkshire, wasn't that one of the ones that you were, is that your telephone pole among other things? I'm doing a lot of things to go through Congress this month too. You're out of role. Yeah, you're out of role. Something must be lining up there. That's good. Public transportation. Actually, there's some good stuff under E. Obviously, I don't think that E1 is simply that they won't discover it. I guess it's done to date is probably the best way to put that. E2 actually is pretty exciting with the bus service returning to the site on April 1st. Actually, was it March or is it April? Somewhere around there. We were trying to start by the end of March. So I think we put April 1st. Just to make sure. Not to have a vehicle full-stair, I think, but yeah. The struggle there is being able to prepare the, there's a sidewalk extension and a platform that's done at just a concrete pad. The extensive sidewalk rate at the Mr. Park entrance. And we need to follow the ground and have some temperatures for concrete. So we were rushing to get that done and we weren't able to do it. So we're hopeful that we can do it by April 1st. So we think we should be able to do that. But we're just kind of trying to find a window of whether it makes sense to do that. Okay, great. So we shouldn't probably call that done, or should we? Well, I think if you're- No, but the way it's phrased- The owner of the successor shall not take any action that would discourage. So they have done not taking action. Exactly. Exactly. So I do think we're okay on that. You can offer the action. Very good at that, not taking action. Yeah. Similarly, E4, and I think that should have said E5 next to E5. See, similarly, it's all about shall not discourage. So maybe what we say is done to date on each of them, just so there's no backsliding. Exactly. There's backsliding we get to. On E4, what does it mean to employ transportation demand management? Well, I think with the medical office building, which no longer exists, the idea would be that there would be incentives for carpooling and bicycling and other- Also using the same parking spaces because people would not use residential parking spaces during the day, but at night. So that the office users would use the space to turn the day and the residential people could use the obviously at night. So you don't use that amount of parking spaces, but that's what it's all about. That's all at the window. Given the bright few shuttle buses, I've got one pretty well on that part. Last slide, please. Okay, moving on to things beyond the subgroups. 5B is talking about fees too, which is the study that we've brought forward now. So we're in process on that and we're just talking about it. So I'll let you know if it's got anything on that. Six is just a general statement that it must be constructed in accordance to the LDA. Let's see if we've got our LDA matrix to fall back on with respect to that one. Seven is all construction activities must be carried out in conformance with the declaration restrictions. And eight are kind of together. And frankly, I probably should have said, check with DTR as well on both of those. So that is- Well, the DTR receives it once it's done. So I think it's actually would be, so the DTR is not monitoring the construction for the construction, the DTR signs the conservation easement and then it has jurisdiction on it. So that has now been circulated to do, but they wouldn't be reviewing the NPP. The Designate Town Representative? Oh, I'm sorry. Not DTR. No, no, no, no, I don't want to. Yeah, so, no, no, this is just- Clearly DTR is- Yeah, yeah, so it's a, sorry, yeah, no. I'm not looking for EEOA to get any more involved at this point, I don't think. So we're not saying that construction activities are completed, it's just as they are completed, they're following it. Exactly, exactly. And that's been what the DTR has been following the whole time. That's what they're just saying. Yeah, so just on that point though, we now have temporary occupancy permits for all of the buildings. And this has come up with SNAC a little bit because there was a question, you know, we have to post our three week look-aheads. Well, there's really, while there is punch list happening, it's not really scheduled work or scope. So there really isn't anything on the construction side. So we are in a transition period of wrapping up our permits. So we're not saying the construction is done, but active new construction finishing buildings is done and what we're in the process of is sort of tightening up all of these, what we're talking about now to make sure that everything's done correctly and then applying and then hopefully being granted the permanence certificate of occupancy, which then would close the loop on construction from a permanent perspective with the building permits. That closes those permits. And then we would obviously go through the LDA issues as well. Brightviews still. Yeah, but Brightview is still under construction, but that's, you know, we would say is a different special permit. So we're not checking off Brightview on these conditions? No. No. Okay. Well, that's good to know. Although some of these do overlap. Yeah, there's infrastructure. There's obviously the CR installed. There's one overlap issue where the sales trailer, the Brightview has some, the sidewalk would be broken, made consistent with the road, there's a curb cut that's there now. And so it's right where there's gonna be a handicap ramp and then a new curb, when that curb goes away, when they're done. And so that's one of the issues that we see as being a bond. So everybody knows that it's gonna happen and that Brightview will do that when they move into their new facility in a matter of months. So to the Vanessa and overlap area where we were required to do the sidewalk and the curbing as part of our permit. And that's the one place where we're sort of finishing. And has the designated town representative, and this is more of a question for Carol probably, kept track of the two projects separately? Separately, so Brightview and then Arlington 360 as the DTR looked at it as two different projects? Yeah, what I can say is that we offered as part of this process to be a single point. So it wouldn't become confusing with people looking the other way and sort of figure-pointing. So we said we would overview all of it for both projects and Brightview has been sort of integrating their compliance and we've been presenting all of the information to SNAC as one project and trying to do it as much as possible for the board. And so we will maintain doing that through the completion of their project. In terms of sort of violations of early starts or noise or NDP kind of issues, he has, he was integrating them all and he's now separated them so that they tie to one contract or one project and the other and we're delineating that and we're trying to negotiate the settlement of the Arlington 360s and then there are other app amounts that we'll be going on due to from Procon and Shelter. So we've been coordinating it and Rick has been looking at it as an overall project, same level of standards for the MVP as they're announced but it has been helpful to delineate who's delineating who's who created what problems and who's responsible for those. On the most part it's worked out pretty well. But I would want, you know, I would expect us to have a better update from the designate camera for when it is that we're moving through these things and a little bit more efficient capacity. Has, have you been getting reports, written reports? That's, we have, we've gotten recently though where everything's been summed up. So, and we've been working through that as we're trying to get the contractors on board. There's some timing questions that are moving about what, when, and we're working through those things amongst the parties and we think that those will, most of that stuff will resolve itself. And that's where we are right now. So I would expect that in say two to three weeks we would have the active issues with our own two 360 trip done. I think what we have been able to do is delineate between the two projects and the pro con issues won't be done but they'll be understanding where they are and everybody will know what their obligations are. At that time, and as long as they don't have any more problems, but they do have more problems they don't have to expand that list. So it's been a lot of work to do that but it's coming together. We would like it to be done now and that's what we're working on actively. Moving on, nine is walk up some materials. Let's see, that was a while back. Yeah, I even remember that. Next is landscaping must be consistent with proof plan. This goes to either walk through, I think, but essentially we've switched this out with the buffer zone enhancement plan. This is the thing that where we've gone with the buffer zone versus the delineation of the different calipers, et cetera. Right, right. So, yeah, but I think we've all seen that on the buffer zone. We have, it's just saying that it's been installed. Exactly, so, and I mean that's another one where you'd be getting an affidavit from, yeah it's part of the integrated landscape plan from your perspective. From your perspective we're gonna get the whole thing done. You have one affidavit for everything. Okay, the next one is the conservation easement, which I believe you wanna give an update on. Sure, yeah, this is another one where we're right on it. We have talked to representatives of the concom and the land trust, as well as snack in the neighborhood to further define the boundaries for the buffer zone and the open space. And so that's been circulated to the operations groups at both Brightview and Brightview Shelter and JAG with Wellington 360 just to make sure that there's no operational thing that nobody thought about and it doesn't look like there is. So once that's done, we will be inserting that as an exhibit to an updated final CR document that Jonathan Buck has been working on on behalf of the town, Brompton A.R.B. and in our attorney they've worked on the drafting to get it consistent and to tie it in with our kind of new documents so that all is fitting together. And I believe that document is very close to being done and really it's just waiting for this exhibit, the legal description and the exhibit to be inserted into it. So our goal is to have the exhibit done and ready for survey to create a legal district this week to go in and have that done and then we will insert the legal description and get that whole package into DCR for their final review and approval. DCR or AEE? Well, whatever you call that. AEE? The state. And we also want to be sensitive and including the Land Trust and the Con Con which we've been trying to keep in sync with all of these matters so that we don't submit to the state and then have, because the Con Con and the Land Trust will be holding this easement so they do need to see it and understand it and we've been circulating it for them to do that. Whether they need formal approval or not I'm not sure but they certainly need to understand it and if they have some objections to it they should of course it along the way. So we feel that we've been trying to do that. We've been asking that they insert any comments that they have into Jonathan's book for him to integrate all together from down in the town. So it's gone to them already? To the ALT and to the Con Con? I don't know that. That's been with Jonathan. I think he might be waiting for the exhibit to go with it. But we said go ahead and get that going. We just received, yeah on Friday I think it was Friday we just received from Jonathan an updated draft. So we're going through that now and I assume that the Land Trust has had their input already but they may be reviewing concurrently. I'm not sure about that. But this is a lot of... So Jonathan's in charge of circulating right now? There's a lot of... Yes, and Brian Rareg has been lead on that on the town side. So there's a daisy chain of internal approvals within the town that we should just make sure that people are included in the feedback. I saw an email that Brian had sent to the Con Con that it wasn't quite ready yet for him to come and present at their meeting. And it was asking when the meetings were in January. So they may be asking us for a sign off that everything looks fine before he does that. So it's a good thing when no one wants to go first or wants to be last. Some of them... Including our lender and all of our partners. We'll get through it. And that is a major milestone once it is recorded because you will see that there's a number of mechanisms in unrelated conditions in the LDA again, in the conditions of approval that really relate to that. So when that recording does happen there are some payments that go into escrow payments that go into place for funding to the funds. We do that within the LDA. And it ties to the condominium requirements and everything else. It fits slides right in with our condominium documents. So it's the last sort of collection of contracts and documents that need to go into place. So the CR Eastman, it gets reported concurrently with your master date in condominium documents. They're in place. They must fit. I don't know if one goes first or... They live together. Right. Good. Okay. With respect to Affordable, I think you saw from Lars Memo for the first time who has been satisfied at this time. So... Which brings us to 12, 13. And... Did you give us an update on profits on these four units? Yeah, we've got through lottery. Yeah. All of the 80% were taken in most of the 120 units although there's still some empty 120 units that just didn't make it... didn't have enough qualified applicants. So we're going through a leasing process so if people come in and qualify that'll be sort of a first come for sure basis. We'll work with Laura and the housing authority on those requirements per the regulatory agreement. But people are moving in. All the units are being occupied now and it's just whenever people can move in and release up a cycle we'll get them cranked up so it's great to see more bodies in the buildings at this point. And it's great to have our first round of occupants really jump up and get to a critical level. How many of the non-affordable units do you think would break it? 49. I was thinking what the term would be. Christine's not in charge of the market. And these are the rented units, right? Yes. None sold yet. None closed. None closed. So on the last page we've got certificate of occupancy, shall be pro rata. All the TCOs anyway that have been done. So it's certainly pro rata. Conservation management plan for Exhibit C and AED data recording of decisions. So I think that's one of those things that will fall. Yeah, that's been agreed to. It's actually been signed but it's reported because that is an exhibit to the CR. So once the CR is signed then it kind of comes with it. Yeah, it comes with it. Right, it's one of those documents. Yeah, so with respect to the contracts I think that's where that one came out, the last one. So I think that's, it's a special permit. Move on to the LDA. Fewer of them here, but a few probably weren't discussed. But the first thing is with respect to the $400,000 payment for the MLB parcel that was completed Park construction must be complete. So with respect to that that's supposed to be for the final COs on the last five residential. Obviously the parks are, well why don't you give an update on the parks? They're done. Historic signs are in. I believe the final paving is in now in the Upper Vista Park and planting has been done, seeding has been done again. Do we have a full stand of grass? No, but that's a punch list obligation that we have. So, you know, we really just need to have some kind of a contingency for that and we are going to hold back from our contractor to make sure that those things happen. So we're feeling pretty good that it's all there. And it came out great. I went up, I saw at least when I went there was the one historical sign down at the Lower Vista. And look, you look really nice. Have you opened up to the left now? So you can take the fence it's gone. So you go all the way around. Go full loop. Okay. Next one is the marketing for the 12 condo units. This has been kind of an ongoing thing. Leap breaking news. I think where we are on the marketing for the 12 condo units, I think that date of June 22nd is probably going to change. I think that was a mistake. I think the MLS listing was actually uploaded on June 11th and I believe we'll get some documentation right now that the marketing will go through the spring season which was very important to us. And at least at least through June 11th. Which will be the 12 months for the MLS. So it's rather leap breaking news. So once we get that people work done up we'll be able to show it to the board and check that one off the list. Payment of condo conversion incentive escrow. With respect to that one I think that escrow gets set up first residential CO. So I'm assuming that's the final CO you're going to put that into escrow. Okay. All right, is it already in? No. Okay. So that's at the time of the first unit closing. 3B. The 60,000 for the incentive that was made. Okay. Let me double check that. Yeah, we've staff and Carol, you and Laura can maybe check in on that. Give us some information on that one. Have we had a final? Yes, there's that. I'll double check it but I'm pretty sure that that was done because we needed that for the first CO. Yeah, I tend to remember that we did it as well. The TCO. Yeah, the TCO, I'm pretty sure we did that. We'll double check that. Minimum taxes. That's open. But it's probably going to be open from the perspective of there's several years here. And you know, I think what we'll do there is talk to the town manager about that and how best to approach that one. Obviously it has a lot to do with what the units are actually or what the properties are actually assessed for. I don't think we're going to have a problem with the assessment that came out. Yes. We're over 150,000 for the second half of the year. Yeah, there's no problem there. I think that there's some perspectives, differing perspectives of how that assessment was calculated. But I think that in terms of these numbers, I think it's safe to say that the town has had a plan. Yeah, there's good next there. In that where all of that has been moved up because we're not talking about the second half of 2014 anymore. We're talking about now. Oh yeah. Essentially. This is the second half of 2014 right now. Because it's fiscal. Sorry, sorry. But we'll go through that with how many of you. Sorry, it's fiscal. Did they get redefined on fiscal? They clarified what it was fiscal. We've known that there was a separation. It doesn't matter in terms of the payment amount. But just to make sure that as we go through the other LPAs. I'd have to go back and check the document, I think that what got negotiated was the date by which the payment would need to be made in the event that the assessment didn't rise to the level of those minimums. Right. So it wouldn't necessarily have to be paid by February 1 or May 1. I think there was a little bit of a lag time. Not 100% of the academic because I think it was a moot point. It was not the minimum. Yeah. Having said that Bruce, given your familiarity with it maybe I'll pass you with that with a town manager at some point. Just to make sure that we're writing the letter, isn't it? Yes. This is the agreement. That's sort of that rudder amendment that we negotiated to the LDA. So that's in the town manager's list rather than our list. Record CR obviously we just talked about that. The next page the contribution to the affordable housing trust that has been done. Completion Astra was posted on 1612. Cost of the maintaining the monitoring wall has been done. Any plan review expenses? Carol, you went back and checked and made sure that we were covered on all our costs. I think that you said that we were. Is that correct? We haven't had any. Right. But the building permit is all set. So yeah, we paid a lot of those review costs as part of the building. Yes. I'm fuzzy on the next one which is the remediation fund agreement. So I don't know whether you can shed some light on what that one is. When I guess this was probably at the time of the demolition loan, if you will. Because that's I think where Chicago title is involved in assuring that lender. Before that. Basically the broad brush in the town was negotiating the original land disposition agreement. Obviously the hospital was still there and there were AULs that were outstanding for some piston fuel that had gotten into the ledge. There were some old oil tanks and stuff on site. And those things were a process of getting cleaned up and people didn't anticipate that there were going to be major issues. However, there was environmental risk and so it actually worked out very well that $100,000 were going to be held from the land payment until the project was over. And if there were any issues there were certain conditions that would allow us the developer, the construction company to draw down on that if there were problems. It turned out that there were no problems. So the town has all that money that was put aside. Okay. Is there a release for any time? Well, I think it's detailed actually here. We get to the point where the monitoring shows that it's not necessary to for the LSP the land site professional, license site professional determines that it's not necessary to use the money anymore. That he or she writes a letter to Chicago Title and Chicago Title cuts a check to the town. Who is the LSP? I'm trying to remember. Can we get that letter? Yeah, I think we need Carol, I think maybe we need to do a little legwork on that because it certainly sounds like a good idea to get the money released. Are you sure? Nope, that's just one of the LSP's that I remember. There was a whole LSP party about this one, so there were a lot of different ones involved, but I think that that was the town's original one. That may have been Leahy's stuff. They may have been representing Leahy. I don't think so. That's for Rowe, the insurance policy with Chicago. Yeah, that would be great because we obviously actually looked at that one. We had that $300 case setting there. So that comes back in the town top first? I don't know where the town top is. I don't know where the town top is. Okay, so that's worth doing. Okay, next one is one of those pins that needs to drop after the CR is recorded, which is the funding of the $10,000 management for annual inspections. There's actually two, there's one for $30, there's a yeah, there's a Stewards fund. $30,000 for an initial one. Is there any on the other? It was on before, one of them before, but I don't... It's because there was an amendment to the LGA when Brighton Shelter came in. But we had it on the earlier version. Yeah, somehow it was the leader from the matrix. So we'll need to take it. Here it is. It was under right after the one that said exhibit B. Environmental remediation fund. Yeah, there was a separate line. There's a there's a row missing right there. Right above this one with the $10,000. And it's a Contribute Funds to Endow Sims, Contribute Funds to Endow $30,000 Conservation Fund. Jew and CR is recorded. I don't know why that came off. Yeah, exactly. All right, let's take a look. Is that from an older version? Yeah, I have an older version here. Oh, it says right here we don't need to do it. Yeah. Oh, I can say it. Feel free. As our chairman noted at the beginning of this, this is a working class. I believe I was abundantly there on that one. Administrative error by my Excel spreadsheet skills. Tree replacement program. So here we do have it as open because and this has to do with the affidavit as well as go after it. And then finally forest management plan. It's been submitted, which I think is the requirement. So that is done. Anything else that the board has for questions, comments? So obviously we'll get back on these different things. I think a few of us have some things to do. Some of us have to put things back into the matrix and we'll get to it. But otherwise I think what I'd like to do is just as I said, this is a working document. Now that we've gone through it, if anyone has any questions for the next time or anything, please just keep up with Carol on all of those things. So one thing that I would like just to sort of in summary of what we're doing on our side as we complete the CR as we recording, as we in all of the regulations just there, if we get the bus stop done, there's double checking the kind of mini conversion fee payment. There's the completion bottom that was put in place at the land closing or at the construction loan closing was $100,000. I believe the ARB voted like last spring to sort of reconsider that amount this spring coming up. So I think it's helpful for everybody to sort of have a list of the things that can't be done that everybody agrees to and what it's going to cost just to sort of a running list of those things because it was always anticipated that there would be some things you have to come back and do like put the hydrothermal tape on the roads instead of just the paint. There's some sort of things like that that we can just inventory but it's helpful I think to have the review of staff including the town engineer kind of check those and then get an escrow amount for those and so I think that we'd like to present that and it'll help kind of with the conditions because some of those things are the conditions that aren't done but there's a bond in place for that to happen. An agreement about what and when those things are going to happen so that hopefully we can get to a final sort of bit of occupancy but knowing that these things are going to happen and then a second wave of releasing of that bond as those things kind of are done and burned off and it's clear if it's done. Does that make sense? So I'm going to show my of one point here. Do we have two performance bonds or only one performance bond between shelter and Barron and 360? We have two. One for each? Yes. Okay, I guess so anyone else have any comments because I mean I guess I would need to know that before I kind of commit it to you whether we'd be in a position to do that. I think the list makes perfect sense regardless. I think we need to do it and that's exactly the reason for doing all of this. So the reason why I bring it up is that I think it's just good for everybody to be aware that we're going to do that and then that's something that we work with staff on what that list is how it relates to these things what those amounts, the proper amounts are and when we expect them to be that scope or it could be done We need that comfort level regardless I think and then with respect to the bond itself we need to understand do you remember whether there's one bond or two at that point? For the life of me I thought there was only one and obviously if there is only one then that would be a harder task with respect to that. So the shelter or special permit there's only one land disposition agreement I believe it is in the land disposition agreement so you may be correct there and we've just got to double check if there's any conditions that land parallel to that permit so let's verify that and then I think that if that is the case then the issue will be are there bonds that are necessary for them for their scope of work I believe that all of the infrastructure the road, the sidewalks other than the sidewalks that are right on their property line which I would say would be part of their special permit of which they're already done with the mattresses and things like that to go so I think it should be fairly clear that we've done everything outside of their special permit scope so I think on that stage let's track it, let's understand it but I think it'll kind of come in line with what we have anyway with the responsibilities Is this performance bond the same as 9C, the Escrow 400,000? Yes Escrow 100,000 at closing infrastructure financing? Exactly and what you're talking about is just like a monetized punch list Yeah so that we know what value if it's over $100,000 you've got to say well, we've got to have more than $100,000 it's under $100,000 we should be able to work it out for a partial release of that and draw it down as Anything else? So just checking if there's two performance bonds or not Carol Thanks, I think I do have one question, are we going to have a list like this for Brightfield? Yeah, we'll have to go through with the special permit That'll be a totally doneer list Yeah Fun Less lengthy No affordable I just wanted to thank you Mike for coming up with the idea for the matrix and for Carol and Mara to put in all the work to fill in the blanks because this is a great tool for looking at colleagues It was a team effort to say the least and and I will say Arlington 360 has been helpful in helping us identify the different things that are being done as well from that perspective and of course thank you very much Carol because Carol and Mara put in a ton of work on this, so thank you Great Okay, well that one's done Thank you I think we're actually doing very well on time, well not as well as any of us at HOPE, we were getting out even earlier but anyway we're at least on time So thanks Jake Appreciate it So Friday 8 o'clock Perfect So the next item on the agenda is the proposed submission of warrant articles to amend zoning bylaws for medical marijuana treatment centers So I want to give a little bit of a preliminary bit on this So this is in no way the recommendations of the board This is in no way anything other than making sure that we put a placeholder in the warrant article as you might recall last year during town meeting town meeting we presented two different articles to I'm sorry we didn't present them the board of selectmen put in the warrant two different articles one of which was a zoning article much like the one that's in the far less and then the other one was a moratorium for a year As you might recall we made a certain recommendation with respect to the zoning article as well as the moratorium The zoning article was not passed the moratorium was so right now there has been no zoning passed with respect to medical marijuana treatment centers So this year as we said at the last town meeting the notion was is that we would pick up the zoning question when we had everyone one of the moratorium so that we could get better information understand how other towns were dealing with it and so that's the process that the town will be in between now and town meeting is coming up with those notions and presenting something to town meeting What we're talking about here is the article that would go into the warrant and it would come from the Arlington redevelopment board rather than the selection I would suggest that we be the ones who requested going into the warrant it is zoning it is in our purview As we said at the beginning of the master plan process we were going to look to zoning articles or look to not go too far with zoning articles given the master plan process we wanted that to go through its process before we put anything else in place so obviously though this is extenuating circumstances given the the law that was passed the referendum that was passed and the different regs that have followed that is the background this isn't a public hearing on the zoning bylaw warrant articles it's not anything with respect to recommended actions or anything else it's just what should we put in or what should we submit well should we submit and what should we submit as far as the warrant articles are concerned so before you are two different warrant articles one is with respect to the sighting of medical marijuana treatment centers the other one is with respect to signage of medical marijuana treatment centers so with respect to the sighting of medical marijuana treatment centers I would expect that there will be discussions with the Board of Health who are going through the different state regulations right now and coming up with their own as well as the Chief Police with the zoning enforcement officer Carol there will be discussions with respect to certain recommendations once again that's not what we are talking about here what we are talking about here is simply putting a warrant article in just giving the authority for town meeting to act on zoning one way or the other and so before you is an article that will be numbered by this elect and that article in its draft form right here says to see if the town will vote to amend the zoning bylaws to govern the use of land and buildings within the town for medical marijuana treatment centers or for me to say as defined in Chapter 369 of the Acts of 2012 adopted through the state initiative petition process in November 2012 or take any action related there too inserted at the request of the R&D Development Board the one thing I will say that's kind of interesting but I think it's fine is we actually had a different title at first than what was in the warrant article itself in the regs they actually talk it they actually call it a medical marijuana dispensary I believe and we just tried to be consistent with the two so I think we're okay with respect to how it's phrased so in the in the actual act it's a medical marijuana treatment center in the regs for some reason they've gone with a dispensary I believe so the one thing I will say is I just want to double check with Town Council with respect to simply meaning conventions and making sure that we don't knock ourselves out of the box with respect to the regs or the you know law maybe we'll even do a slash or something like that but I do want to mention that right up front that there might be some wording changes if we decide to go with this there might be some wording changes that might affect that that I just want to I might ask your indulgence to be able to make that change with Town Council if need be so I just want to make sure that we don't go out of scope for any reason okay what is the RMD designation it's the phrase that's used in the regulations ah there it is regulated medical registered that's the RMD that's the one registered that's it registered so you might see that come up in this yeah exactly exactly it is um any discussion or anything with respect to this well I certainly understand you know why you know the background that you're giving about this being a warrant article placeholder why you want to keep this as kind of broad and general as possible because we're going to get that the detail from that conversation that we're going to have with the health department and the chief of police and town manager and others um so I think you know at first glance when you say this you go boy it's kind of open-ended it kind of has to be because the details is coming later and that detail will then show up in the language of the vote right in the recommended vote and obviously that will be what we have a public hearing about March 3rd we'll be having a public hearing with respect to whatever the languages that is proposed to the board and this is language referring to what zones district if that's what's decided or whatever else does it need to be one zone only no it can be than one zoning district yeah I have a question though and this is a really minor thing or does zoning by-law is plural it's to amend the zoning by-law in both articles yeah I want to get to that I have different thoughts on the next article any other comments or questions so what I'd like to do is I'd entertain a motion to approve the submission of this one article for the board of selection for inclusion in the 2014 town meeting warrant I would so move with the provision that the chair may rephrase needed the reference to medical marijuana treatment centers to also cover a registered marijuana dispensary second are you okay Carol yeah I'm just getting the conditions yeah that was the condition that the chair may alter the title to can we have the chair or the director the chair or the director yeah to include the registered marijuana dispensaries okay either in addition to or the if you need treatment centers as necessary as needed if they get comfortable with it so we do have second from Christine all in favor aye that was your analysis okay so the second article is a little different and this is with respect to submitting an article with respect to signage for medical marijuana treatment centers this was first proposed I think before we understood what kind of requirements were there were under state rights which is why I sent along which is why Carol I should say sent along the advertising requirements marketing and advertising requirements that are under the state rights that have been proposed so the article that you have before you says zoning bylaw amendment signage for medical marijuana treatment center sites to see if the town will vote to amend the zoning bylaw to govern signage of land and buildings used as medical marijuana treatment centers as defined in chapter 369 of the acts of 2012 adopted through the state initiative petition process in November 2012 or take any action related there too so as I mentioned when we were first talking about submission of an article we thought it was good to have kind of two one for citing another one for signage then we realized that there was quite a bit of requirements under the state law and although we could go further and I think it's a good topic for conversation for us then the question is do we really need to submit this article given what's over here and given the fact that it obviously raises questions about signage for one particular use versus other uses so I'll open it up to anyone who might have any kind of comments or questions or anything else and then I can give you my opinion on that. I don't have an opinion yet about whether or not we need a second article but I would recommend that we include an article in the warrant because you can always not bring it to the floor right so that way we're at least keeping the door open to have a set of signage regulation in place if we see that it's necessary if the state breaks don't address everything that we're we might be concerned about now the state regs under item two say that it shall comply with local requirements regarding signage right so if we didn't do anything special we'd still have to comply with our signage bylaw so we're talking about maybe doing something special correct correct this would be something special specifically for this use so my own opinion on it is after rethinking it I'm not sure I guess my concern is after seeing the different things that are in here and reading through them and getting comfortable with them my own personal view is I'm a little bit concerned with even a no action vote on a signage article that there would be it would possibly be too distracting with respect to the task at hand and I guess that's my concern is that with respect to First Amendment and all the things that might come up with respect to zoning signage for one use that it might be a distraction to the bylaw with respect to sighting and having good town-wide conversation around the sighting bylaw and frankly I I guess I'm fairly comfortable with this and I think I've changed my mind since I first thought of having two articles so that's my own opinion I don't know if anyone else Carol let me know if you have anything I can only add that the regulations go much farther than you can go in zoning the public health the state public health regulations go farther than zoning can and zoning could ever allow you zoning can't talk about content these regulations do and can but since they're more restrictive than zoning could be and I don't know if we even have the basis for separate signage for a single use I can't think of another instance in our bylaw and I don't know if it would stand given all of that and the fact that it is even on a no-action someone could put in a substitute the really important effort is to get them sighted in a zoning district or two or more through that conversation with the public hearing if our department the public health Arlington health department wanted to they could adopt some regulations that with probably greater latitude than zoning could so let's say it passes the zoning bylaw amendment passes to the dispensaries and a year or two you could conceivably have the Board of Health additional signage regulations for this use whereas zoning could right or we could get another crack at it in a year's time if we decided that that's not that there is something maybe that we can do that we just didn't see before so I have kind of come around on this I wanted to still present it to the Board because you know obviously but from my perspective I'm a little bit concerned that we'll get a little bit distracted and won't do the good work that needs to be done with respect to the dispensaries themselves the state requirements have to be met and they are pretty comprehensive it appears I tend to agree with you so I don't think we need to have any action if Ruth say any other further comment no I haven't had a chance to review the state requirements so I'll defer to your opinion on that Mike I think that I wasn't trying to set us up to then knock us down so I apologize for getting that to you so late but I didn't if someone felt very strongly about it I'd have a different opinion at the same time it is it is the type of thing where I do get concerned about how it's approached so I think that's it on the on the warning so next thing on it is the agenda is the release of funds from escrow relating to the engineering plants to Jason Street, Mass Ave, Mill Street improvements Carol can you this is with respect to Lara's I'm sorry yeah it's Lara's Memo another January 8th memo from Lara and this is a request to release $50,000 of the from the escrow from CVS $5,000 thank you $5,000 of the $50,000 for the some engineering to begin to implement the concept that was presented to you by Jeff Mcstudis and Ed Starr a few months ago for fixing the intersection of Jason, Mass and Mill Street this is true I would agree no problem with this I have no problem with Andy I haven't read the scope but it's only one piece of the scope to Andy it's just that one line that's bracketed yeah based on traffic signal design yeah I read it and was thinking is this the whole thing? 46 weeks, $5,000 yes what do they produce for that? the traffic signal design which would tell you what traffic signal each traffic direction would see and how they work together so it's not an analysis anymore it's a physical engineering that's right and it's part of all this other stuff that's also being done that's right this is the only thing that's coming out of the extra are these other paths also being done eventually are they 52? yes they are they would be we said that $6,500 has already been used so that was for the for public safety upgrades what was that called? the scope all of this stuff how did we skip to phase 2 from what happened to phase 1? the recommendations and conceptual plan that's a good question I thought that was out of somebody else's scope in escrow I think Christine's correct because the overall project that they're looking at is running from Schulte to Spangler and the special permit for CVS doesn't cover those the CVS special permit only related to the Mill Street Jason Mass Ave intersection so what the consultant has done on page that's number 6 is just try to break out which portion of their overall project specifically applies to this particular escrow that's exactly how I read it where's page 6? it's the one with the table there aren't 6 pages but they're a little 6 so we didn't get the rest of that the scope, the detailed scope so remind me of what the TAC recommended for the use of these funds overall the so it would have it would narrow the island on Jason Street so you have two turning lanes and there would be a right turn only lane if I remember there and then the left lane would be either straight or left that's on the going from Jason as you approach Mass Ave going right on Northerly Direction and then coming from Mill Street in a subtly direction there they've got a left turn lane only and then a straight ahead or right turn lane so adjustment of those two islands on either side then there's also going to be the synchronization of the lights such that there's I think only Mill Street goes so there's no oncoming traffic from Jason then only Jason so there's no oncoming traffic from Mill and then I think there's also a little bit of a delay for pedestrian crossing yeah I think I think Yandy's also wondering what else is well I'm just wondering what the master plan for the whole in other words we're going to analyze all of this and build it for 50 I think so I think that's the idea so are we taking more than we should for the analysis or are they kind of no I think they budgeted that in I think they budgeted I recall 5,000 wouldn't go to analysis this would go to actual engineering drawings engineering drawings for construction for implementing the traffic signal change and the median change in the including the median design traffic signal design let me look at the scope they say they're going to actually design the islands too additionally detailed design drawings for traffic signal improvements maybe it does maybe it doesn't include design scope of work at this intersection well maybe it does if you look at the email from Wayne Calora we would like to request 5,000 for where did you say go ahead I can't see the Calora one? yeah the second paragraph we would like to request the 5,000 from the CVSS for account to be released approved to be utilized for design scope of work at this intersection what's the design 5,000? what I'm saying is design scope of work to do all the work not just design it goes on to say the remaining funds will eventually be utilized to update the controls and signal heads and institute the intersection design changes the remaining funds would be I think the one question that might be open is if you look at the international it says Mass Ave and recommends improvements to the roadway striping, traffic signal operations and pedestrian crosswalks I guess the only question there is should they have also put in there the islands right design the whole thing now we have $45,000 left a little less minus $6500 why $6500? because that's what we use for the optical oh that came out of it? yeah yes it will up $39,500 I don't know if it's been planned that way or if it's just somehow the funds are going to arrive you know what I'm saying? I'm wondering is that a kind of a thought out package to get all the work done or are we just kind of nipping away at it? I think we're nipping at it a little bit I think you bring up a good point which is let's make sure the scope of work includes the full design if that's what it's supposed to do or at least there's a plan if it doesn't is that worth checking on? I'd like to know that it's probably an answer that we can get we just ask Wayne but if we get the answer we want can we approve it conditionally I guess that's the question well I don't know what answer we want because are they going to it sounds like it's work that needs to be done I guess I'm just trying to see the whole picture yeah I'm going to ask the engineer my guess is what he would say is it's going to cost what it costs and we'll use the $50,000 to the extent it will cover it my guess is that if it doesn't that's not the greatest way to do business I don't disagree but I'm guessing it's going to do what happens I've heard of that yeah I wish I could do business then yeah he said that's the way engineers do business because it's coming from town engineer it's to the town engineer so the town engineer is vetted this proposal correct and the town engineer is the one that's requesting the money in order to pay for this that's good well I don't know what you guys want to do but I'd like if you want to vote on it fine but I'd like to hear about what the full picture is in the next meeting can I ask for clarification you're interested in the full picture of the plan from Mass Ave from Peg Spangler way to Schuylen Ford or just for the the 50 years that you're going to cover all of the expenses that need to happen just for our interest for what it is what was 50 was it now kind of scoped which was for the intersection right now we're down to 43.5 with the off to come and if it isn't just tell us we just need to know because we're kind of responsible for the distribution and it's okay do we have to raise more money to finish the work or what's the story there must be thought into that and I think it's worth knowing how it all plays out at the end so basically you want to know will there be enough money left over to finish it the corollary what is your plan or use of the month what is your plan or for the use of the month and will you be using all of it in other words do you both things are equally good you want to see a complete budget for the project complete budget for the project and you may have it you may not my only concern is I think our next meeting is February 3rd a little bit well no I'm a little bit concerned about timing I know this is I don't know whether Wayne wants to move on this right away or you know how long this estimate is good for so we're not having a January 27th meeting is that on our list it was a maybe as today was a maybe it was going to be today or the 6th so we can talk about that at the end but we can talk about it now because I've got a problem with February 3rd so I don't think I'm going to be here on February 3rd meeting when the select don't has not worked out so well so far Mike I'd be willing this sentence the remaining funds will eventually be utilized to update the control signal heads and institute the intersection right which would include that yeah so I guess I mean it would be nice to have a budget or a basic game plan for that because I'd hate to not know about it going into this but I don't think there's much choice assuming he's worked his way the best possible engineering fees made a good decision which I'm sure he has yeah and I you tell me but does he need the engineering drawings to do those to do that budget to begin with so maybe is there a chicken and egg problem here you know does he need the engineering does he need this $5,000 in order to get to a place where he can actually come up with a correct budget no this is actually he already knows kind of what he wants to do how much it would cost how much it would cost to adjust the signal he would have an idea that would think of the construction and I think he did short-handed in that one phrase yeah I mean I would have voted on it if he wanted tonight and Carol could just confirm that for the board yeah I think maybe you could tell Wayne about our concern with respect to you know that we use this money in an efficient way to be able to do everything we hope that that's the case if we can't then I think we'd like to understand we'd like to know then we'd at least be able to understand what he feels are the priorities exactly that's a great point as we did with the OptiComp that was a priority so we did it so I think with all of that as background I think that is more background that Carol will kind of give to to the engineer with the town engineer with respect to you know concerns but I think we still come back to approving the $5,000 for the study if I'm not mistaken correct so I think we should I'll make a motion to approve the $5,000 from be paid from the CVSS account or be released for the design scope of work outlined in the town engineer's request and the proposal to him that works I think you're good that's good both the email and the seconded all in favor aye okay great Carol let me know in here I think our last agenda item we've got some draft minutes from December 16th last minute okay I sent to Carol a red light copy of this so she already has these added so I'll just walk through what I picked up and we can talk about it in the above the line at the top of the page there's just a misspelling of absent we switch the letters on that third line down I guess this is a little bit of a matter of style but throughout the notes where it refers to Millbrook district I would capitalize district doesn't have to be I think that makes sense then in the fifth line the sentence that begins benefits of an area bounded by the Millbrook centered on the Millbrook bounded by Massachusetts Avenue and Bikeway for the capital D for Bikeway after two more lines down the sentence that begins master plan advisory committee chair and then I just identified Charles Kalaskis has the chair the rest of the sentence is fine again Millbrook district capitalizing the D next paragraph before Harris Band I just inserted master plan advisory committee member Harris Band halfway through that paragraph in the fourth line where it picks up by talking about use of the phrase DNA three strands of mass I have the former rail line and the brook I think it flows better to say creates instead of do create third paragraph slide change here to say that Mr. West and Mr. Fitzsimmons added that similar to the high line and I believe that's about H-I-G-H line in New York City comma the Millbrook district was always there all the time next second line after that towards the right hand margin capitalizing the first letters in master plan and then skipping down to the fifth paragraph it starts off Mr. Band added that and I inserted the words the area between that and that that was it thanks Bruce Christine no I have nothing else to add Andy I think that pretty much covers it I had written something to you Carol which is just adding a sentence in there in the second paragraph I think I remember I think it was Annie Little Royer said that the name Mill District should be it should include the word brook as she suggested that Millbrook district was the one word and the other person could have been her as well said maybe use the word corridor so two suggestions were Millbrook district or Millbrook corridor I can put that in somewhere back to you and I actually think those are interesting ideas the only other thing I have Carol is just because we were talking about it in the second to last paragraph there where you say at the January 6th meeting I think we said at the January 6th or 13th January 4th or 13th meeting because we were kind of debating whether we were going to have a meeting on the 6th or the 13th all the way down the bottom on the second page? first page, sorry second to last paragraph on the first page very bottom of that paragraph January 6th or 13th I think it will do the trick and that's all I have I move to approve I move to approve has amended second all in favor aye and one abstention now can we do the December 2nd at a different meeting? I don't know why I still have it was that one I think Carol had sent these a lot earlier yeah you want to do these at the next meeting yeah Carol yeah I'm not sure do we do this? maybe we did them at the last meeting I see that we approved minutes of something at the last move to approve the minutes of the December 6th meeting now this is December 2nd did we have a December 6th? that might be another correction maybe this was maybe we already did these yeah we did those so Carol on the December 16th minutes December 6th should be December 2nd good catch? what? accidental catch I'm actually behind the times a little so we actually have on the agenda that we're going to adjourn the meeting but I don't think that will continue I have one more comment though I wanted to urge attendance at the January 16th presentation which is Thursday for the master plan advisory committee on the land use working paper everybody should have gotten an emailed copy Carol has a few colored copies if anybody needs a copy there's a map associated with it and an appendix what time is that? 7 thank you you can make comments on that until January 31st I think it was and I would urge you all to make comments also it's at the bottom floor when you come in the bottom doors off to the right in the last room you should also consider attending the January 27th Arlington Land Trust meeting that's going to highlight the community preservation act oh really? what we're missing out? that's an important one what day is that? that's Monday wait no don't quote me on that great you have a date? yeah I'm in my calendar in my calendar I know it conflicts with another meeting of mine but I'm trying to get out of my other meeting so actually before we I guess we can have a lot if we continue 28 the 28th oh wait no hold on well while you're doing that with respect to the next meeting so right now I believe we're scheduled for February 3rd I think I won't be able to attend that meeting which is fine but I didn't know whether there was any preference for we did mention January 27th but if people are from February 3rd then we can go ahead with that it makes no difference to me but we had discussed it so I didn't want to if people were expecting January 27th I didn't want to be surprised we have strong feelings do we have to do anything by January 27th? I guess we're only talking about that militarily with respect to the item about the $5,000 release from escrow correct but the other place that that would have been important was with respect to submission of warrant articles because I think the warrant closes on the 27th 31st so if we needed to if we hadn't done it we would have had to have moved that up but that's been done so I don't think there's any concern there so we'll keep the 3rd if for any reason something comes up and do you feel that we need to submit a warrant article or something like that then Carol will be in touch on that I don't have a lot of interest in my project okay it is the 27th okay so now we're free 7 to 9pm actually that's a good reason not to meet on the 27th okay what I'd like to do is I think I'll entertain a motion to continue the meeting we are heading over to trust to have a a a holiday toast as it were with the board and anyone else who could make it so moved second all in favor alright