 Good morning Greg. Do you want to do a brief mic check? I can see you. Hey, good morning. Good morning. I'm going to ask you to mute your camera. We are live to the public and at the time your item is called. You can turn your camera back on and your mic can go live and put up your presentation for the subcommittee. I'm putting my presentation up. There's not somebody running it on that end. I'm happy to advance the slides for you. I haven't prepared, but I had looked at previous meetings and it appeared that the presenters had their own slides up, but I'm happy to do it for you in this instance. I'm prepared to do so too. Okay, good. Yeah, like because I wasn't prepared for that. No problem. I got you. Thank you. You're welcome. Jennifer, do we have everyone? Yes, Chair Galvin. We do. We're ready to go whenever you are. All right. Well, I think it's 1030. So I'll go ahead and call the meeting of the contract review subcommittee for the Board of Public Utilities to order and ask if we may have a roll call, please. Thank you, Chair Galvin. Board Member Walsh. Here. Board Member Batenfort. Here. Chair Galvin. Here. With the record show all board members of the contract review subcommittee are present. Thank you. And good morning, everyone. Appreciate you making the time to deal with this subcommittee meeting. A reminder to mute your, your microphones when you're not speaking and put away cell phones and personal computers. With that, we will move to item two, which is public comments. We'll now take public comments on item two. If you wish to make a comment via zoom, please raise your hand. If you wish to make a telephone, please dial star nine to raise your hand. Secretary Manus. Chair Galvin, there are no public comments. Thank you. And we will move to item number three, which is new business item 3.1. Director Burke. Thank you, Chair Galvin and members of the subcommittee item 3.1 is a proposed professional services agreement with Green Valley consulting. And we will now take a look at our current management and inspection services for our backup generator project. And Greg Dwyer, associate civil engineer with the capital projects team will be making the presentation. Good morning, Chair Galvin members of the board. I'm Greg Dwyer with TPW. I'm an associate engineer and project manager for the backup generator project. Thank you for your time today. So the purpose here is to present to the subcommittee our construction management and inspection consultant and talk about why we selected them and a little bit about the project. And as you may know, we are from prior presentations. We have 18 sites for this project, 10 water and eight sewer. And here's the addresses of the different ones to give you an idea where they're at. They were the current ones are dual fuel for propane and natural gas. So there we're going with with diesel generators which is more reliable, something that our crews can make sure that they're properly fueled. There were some issues during the tubs fire where we lost power due to the natural gas being cut off. So it's a more reliable fuel they're also older generators. They need to be upgraded in some cases they're being upsized to increase fire flows and so forth. It's also they also decrease greenhouse gas emissions and we have a FEMA grant in place. Next slide please. Here's the map kind of where they're at. The green is the sewer and the blue represent the water locations. They're all kind of there they're throughout the city but there's a cluster up there in the fire area. Next slide please. You know we learn from the tubs fire that you know that the natural gas isn't necessarily the best way to go. We have another fire in the future. We want to be able to have a reliable source of fueling some some some of the background here. You know there was a FEMA grant awarded in late 2019. B&R had a PSA approved for their design in June 2020. We recently awarded the purchase order to Peterson power to purchase the generators in June 2022. And I'm happy to report that we already have seven of those have been delivered there in our utility field office warehouse. So they're slightly ahead of schedule which is good with all the supply chain issues that are going on that we're having with a lot of our projects. And, and the construction contract was just awarded to terror con constructors in August. Again we went with purchasing the generators ahead of time due to the long lead times. The generators take over a year from the time you order them to to arrive and that's independent of any supply chain issues or our product shortages that's that's just a typical lead time. So we're doing well on that. Next slide please. We released the RFP in June early June for CM an inspection. And there's a list of criteria here that we are equally weighed. We put together review panel, the diverse group of folks that was approved by assistant city manager Jason nut. We, we scored and ranked them in order. Green Valley came up on top, sort of like a job interview, you want to see how responsive how much they understand what is needed for the project, as well as the qualities their experience. And so forth. Next slide please. So here's some more information about the review panel so there was an associate engineer me to civil engineering technicians and a quality control associate. We received three proposals. They went out to everybody out there on planet bids. And we received three and Green Valley had the highest ranking out of the out of the three that we received. They're very qualified they they they understood the project they had realistic expectations they detailed their strategies of how they were going to management. They had a great cost breakdowns and so forth so it was, they were kind of clear winner. And they have a, the not to exceed fee is $1.5 million and that does include a 15% contingency. And it is consistent with the city staff estimate it if you look at the construction contract alone it's 14.4%. Next slide please. So we've touched on this a little bit, you know the generators were ordered. And they're to be delivered on a staggered schedule. We didn't know exactly when they were coming in where we were anticipating delays, knock on wood, they've been coming slightly ahead of schedule, some a little early, pretty early. We're storing them here in our UFO warehouse. So, as they come in they'll be once the contract once we start construction they'll be delivered to the project site and secured by the contractors. Again, the construction here, we're slated to start in October right now it's October 10, we're going into May 2024. And it is 370 working day project so it's a long project. Next slide please. So recommendation, it is recommended by the transportation and public works and water departments at the contract review subcommittee recommend approval of a professional services agreement with Green Valley consulting and construction management and inspection services for construction contracts see 0256 backup generators, water and wastewater facilities in an amount not to exceed $1,531,328 and 50 cents. That concludes my presentation. Thank you Mr Dwyer, I'll open it up now for members of the subcommittee for any questions or comments. It's a pretty straightforward one Mr Dwyer and we know we need the construction management services in order to get this project completed. Looks like the amount that was proposed is within our budget, and so I'm fully supportive of it. Mr Chairman. Yes, Board Member Walsh. I'd like to make a motion. Great. I would like to prove that the contract and review contract review subcommittee of the Board of Public Utilities recommend to the full Board of Public Utilities approval of a professional services agreement with Green Valley consulting engineers for construction management and inspection services for construction contract number C0256 backup generators, water and wastewater facilities in an amount not to exceed $1,531,328 and 50 cents. Second. I'll make a motion and second. At this time I'll open it up for public comments on item 3.1. You wish to make a comment via Zoom please raise your hand. If you wish to dial in via telephone please dial star nine to raise your hand. Secretary Manus. There are no public comments. Okay, I don't believe we have any more questions or comments from the committee. So we'll have a roll call vote please. Thank you Board Member Walsh. Board Member Ben Fort. Hi. Chair Galvin. Hi. Let the record show that this recommendation passed unanimously. Thank you. That'll conclude item 3.1. We'll move to item 3.2. Director Burke. Thank you Chair Galvin and members of the subcommittee item 3.2 as a proposed third amendment to a professional services agreement for engineering services for our backup generator project and Greg Dwyer will be making this presentation as well. Thank you Director Burke. Okay, so my second item here. I'm Greg Dwyer transportation public works manager for project manager for the backup generator project. This is regarding amendment three to the professional services agreement for engineering services during construction. Next slide please. Kind of a repeat the last one sorry, but again here are the locations for the sewer and the water. We are doing these to provide more reliable sources of of fueling for generators for the future. And also to replace our aging equipment and reduce greenhouse gas emissions. Next slide please. Again the map of our of our layout here for the project. The green is is sewer in the in the blue or water locations where the generators are going to be installed or replaced. Next slide please. We we learn from the Tubbs fire that we needed more reliable sources of fuel. The Brelgian race was was awarded the design professional services agreement in June 2020. There was an amendment in March of 2021. And there was also an amendment in December of 2021. This was, I've been the project manager for five months was under a previous engineer. Based on this, it looked like there was some increased fire flows being proposed and some structural components that needed to be addressed as well which is, which is why the second amendment was there. We did a purchase order with Peterson power in June 2022 and as mentioned, we have seven of those already here at the city. The construction contract was awarded to Tara Khan in August 2022. And the generators were purchased separately ahead of the contract because of the long product delivery lead times. Next slide please. The original PSA with BNR was awarded on June 18, 2020 for $485,500. Here's the amount amendment to for on December 16 of 2021, the amount of $261,300. And as mentioned before, it was included the new generator buildings that needed that were needed to hold the larger generators that were decided that the decision was to use those to increase the fire flow so they needed larger structures to to hold those and also the accompanying upsizing of the electrical equipment and so forth. The federal purchase order with Peterson power was approved June 16, 2022 for $1,575,000 and the construction contract with Tara Khan constructors was awarded on August 18, 2022 for $10,568,000. Next slide please. So, just so you know it's what's kind of covered in what do we mean by engineering services during construction there's a lot that goes on during construction. There's some middle reviews RFIs that come in weekly construction meetings. It's really good to have your engineering staff at those meetings so they can promptly respond to issues as they come up, or kind of, you know, stay ahead of things answer questions it's also coming out to the site to look at specific instances as needed. So the construction happening in October 2022 and completion in 2024, you know we're looking at, you know, a pretty long project, and having the engineer on board is key to making sure this project is delivered on time on budget, and it goes well. It is in place, especially with the potential for a fire, you know how sooner we can get these, these improvements in the better it will be for our whole community. Next slide please. The schedule is you know the generous were ordered. They're delivered on a staggered schedule we have seven. The other 11 will be arriving as they as they are made we do have some of the larger ones delivered those are the ones with the longer lead times. And again they'll be continually to be delivered from October 22 to May 2024. Typically we on my projects when I, when I hire design consultant, I include the services during construction for, for some reason or another I'm not sure they wasn't included and that's why I'm here today to get that, get that component in there. So we can make sure that we have a great project. Next slide please. It is recommended by the transportation public works department and the water department that the contract review subcommittee recommend the Board of Public Utilities approve amendment number three to professional services agreement with brilliant race consulting engineers to provide engineering services during construction for contract see 02256 backup generators water and wastewater facilities, increasing the contract amount by $473,200 for a total authorized amount of $1,100,400. That concludes my presentation. Thank you Mr. Dwyer. Again, I think this is something that's definitely needed and will make this project go nice and smoothly so are there any any questions or comments from any of the subcommittee members. Thank you just a comment. Mr Chairman. I'm a civil engineer Dwyer want to thank you for the presentation and some projects are a very high priority. Of course, all the ones that you get are going to be the highest priority. This backup backup power is a big deal. And we appreciate you looking at it, and also appreciate you taking the steps to, to add services that will be necessary to ensure the safe operation of all our generators. So thank you very much for the presentation and for for adding additional step to ensure we have engineering services during construction. Thank you. Agreed any other questions or comments. If not, I'll entertain a motion. Mr Chairman, I'll make a motion. Thank you. I move that the board of public utilities contract review subcommittee bring to the full board of public utilities. A motion to approve the amendment number three professional services agreement with religion race consulting engineers to provide engineering services during construction. The contract number C0 2256 backup generators water and wastewater facilities, increasing the contract amount by $473,200 or a total authorized amount of $1,100,400. Second. Thank you. We have a motion and a second I'll now open it up for public comment on item 3.2. They wish to make a comment via zoom please raise your hand. If you're dialing in via telephone please dial star nine to raise your hand. Secretary Manus. There are no public comment. Very good. May we have a roll call vote please. Thank you board member Walsh. I Remember bed and fort. Hi, chair galvin. I will let the record show this recommendation passed unanimously. I believe that concludes our agenda for today's subcommittee meeting again thank you all for being available and enjoy the rest of your day we'll see you in a couple weeks at our regular board meeting. So we are adjourned. Thank you.