 Okay. Do you want to give your announcements, Rich? Yes. Pursuant to Governor Baker's March 12, 2020 order suspending certain, well, do we need a new announcement for this? Are we in a new, are we in a new mode? Well, all right, pursuant to Governor Baker's March 12, 2020 order suspending certain provisions of the open meeting law, General Law Chapter 30A, Section 18, this meeting of the Amherstown Board of Assessors is being conducted via remote participation. And, Lee, you can see us. Can you hear us, Lee? Yes. Okay. Liz, you're all set. I am. And I actually have Stephen Casey with us today. He's going to help us with one of the presentations today. We want to wait about a few minutes for Ken to show up. Absolutely. I had the idea that Ken might not make this meeting. Yeah, so do I. I seem to remember that he said he wasn't going to be here, but... Let me check my emails just to make sure. Sometimes folks will send me a message that says, you know, we're not going to make it or whatever. Nope. I don't believe he's going to be with us. I don't have any messages though. Okay. Well, let's, so let's start. And if he shows up, we can, we have a quorum. So, I want to remind people that the meeting is being recorded to the web and could be shown on Amherst Media and broadcast on the Amherst, town of Amherst YouTube channel. Right now, I don't see any members of the public right now. All right. And I suppose I should mention that we have Stephen, is it Stephen Casey is here with us? Stephen Casey is joining us today, yes. All right. Okay. And is he helping you with the technical aspects of this? No, actually, he is helping me with a residential exemption update that I thought you will all be interested in. Okay. All right. So let's go to the agenda if I can find it. Let me bring up the agenda. Oh, there's my agenda. Okay. All right. First of all, Lee, have you reviewed the minutes for the June 10th, 2021 meeting? Yes. I had one quick question. Certainly. On the second page, when we were talking about pre-approved, just to clarify that, I think I understand, but I just talking about pre-approved didn't have to be approved again. In other words, the summary of your decisions did not have to go to a vote again in a subsequent meeting. Right. Okay, good. If the cause for confusion, it was redundant. Yeah, exactly. And I did verify with the state of Massachusetts, our liaison, Lauren Aldridge, and she did confirm that for me. Okay, great. Good. Good question, Noly. Anything, any other questions, Lee? No, I'm all set. All right. I moved to approve the minutes of the June 10th, 2021 meeting. Second. All those in favor, please say aye. Aye. Aye. And thank you. I take it that you're preparing these, Liz. Actually, this time, Teresa prepared this one for me. But, you know, we've gone through a regiment of trying to improve the way the minutes were done. And I hope you appreciate that. I should say appreciate that, but I hope you enjoy the new format. All right. Thank you very much. If there's certainly anything more that you want us to try to edit or add to it, we'll be glad to. Okay. Thank you. I don't believe we have any members of the public with us right now. I don't see anybody. So I guess we can go to the motor vehicle abatement reports. Excellent. I'm going to share my screen and the first one is going to be June 2nd. And I'm going to try and get this up to a more respectable size before I start sharing. I didn't realize that they're all at 75%. Sorry about that, gentlemen. That's no fun on the eyes, is it? We're not seeing it right now. You won't for just a second because they were all at 75%. And I wanted to make sure that we didn't have to go through each one of them having me change the size. That gets to be a bit much on the eyes. Okay. Share our screen. Can you see that clearly or would you like me to make it a little bit bigger? A little bit bigger, please. Certainly. Okay. The first on the agenda, these were abatements between May 4th and May 12th. The total amount of these abatements for motor vehicles is $2,859. We're going to scan through them. I'm not with you. Well, this is only the first page. And as you can see, we have some abatements from the FY19, fiscal year 19, fiscal year 20, and fiscal year 21. The only ones I have on the agenda are fiscal year 21. Well, they're just that they've been executed in that timeframe between May 4th and May 12th. It doesn't mean that they're addressing that tax roll. They're actually addressing a number of tax rolls during that period. The first one I have on the agenda is June 2nd through June 3rd. That's one. Yeah. And I think that's up on the screen. Oh, you know what? I'm sorry. I just read from the minutes. I'm losing my time. I am so sorry. It is exactly June 2nd to June 3rd. There you go. And it's $1,021.61. So sorry, gentlemen. Well, $1,921. $1,921.61 is what I see there. Yeah. Exactly. All right. That's 20 abatements. I'm trying to remember what PA was. Do we remember what PA was on the code? Oh, is that PA or FA? I can't. It's so small. FA. FA. And what was that, by the way? Do we know? Um, you know what? That's all right. We can ask Steven, because Steven knows. Steven, can you give me that reference? What is the FA code? FA. Efficient Frank A is an apple. Yeah. Those farm exemption? Farm exemption. Okay. Okay. All right. A threw me off. I see black squirrel. I'm wondering what that is. That's a good question. The black squirrel LLC. Yeah. Yeah. Um, that's, sorry, I'm giving you some, this view. Uh, whatever the vehicle was registered under, that was the name. Yeah. A lot of times they have actual farm designations on those registrations. So it's fairly easy to confirm. But that information you usually get from the motor vehicles department. I move that we approve those abatements in the total amount of $1,921.00 $1,061. Second. All those in favor please say aye. Aye. Our next one is June 7th to June 11th. Correct. And these are all 2020 fiscal year. We have a total of $1,532.16 for the total. Okay. The fiscal year on the left appears to be 2021. Oh, I'm sorry. It was one in 2020 and the rest in 2021. Right. Okay. Missed the first one there. All right. So that's from that week. I move that we approve those abatements in the amount of $1,000. Boy, that's pretty small. $1,532.16. I can make it bigger for you. Yes. I'll do that for the next one. I increased the last one. It was better, wasn't it? All right. Well, that's, we got it. Okay. One more time. Let me get this a little bit bigger for you. Yeah, thank you. There you go. Sorry about that, gentlemen. Oh, okay. The next one is June 14th to June 17th. 2021. The total amount of the exemption or the abatement is $1,176.83 and included 10 abatements, one in 19, one in 2020, and eight in 2021. All right. I move that we approve those abatements in the amount of $1,176.83. Second. All right. All those in favor, please say aye. Aye. Aye. All right. Aye. Is there one more? Okay. The last one on the motor vehicle excise abatements is June 21st to June 30th. Quite a string here. Yeah. Okay. Yeah. Six of them from 2020. We have 21 from 2021 for a total of 27 abatements and a total amount of $2,524.58. All right. All right. I move that we approve those abatements. Second. All those in favor, please say aye. Aye. Okay. We're going on to the warrants. This is for real estate tax. Make this bigger because you definitely can't see that. Is that big enough for you gentlemen? Yes. Okay. Very good. This warrant is the amount of $28,223,153.36. And is this the first warrant for the first round of property taxes for this coming fiscal year? Is that right? Yes, for the vehicles. Okay. For the vehicles. For the vehicles. Okay. This is real estate. I'm sorry. No, this is real estate. I'm sorry. Yeah. This is real estate. Yeah. Okay. Yeah. This is what they call the preliminary. All right. FY22. All right. And I've already paid mine. Excellent. So, okay. Shall we approve that warrant? I moved to approve the warrant for that amount of money. $28,223. $223,153.36. Second. All those in favor, please say aye. Aye. All right. The next one is. Super. Preliminary CPA tax. I believe you understand what the CPA tax, but for our audience, if we had one, what would be the Community Preservation Act? It's the surcharge. I take it that's the surcharge on the amount that we just approved. Is that right? Yes, it is. Okay. Okay. All right. And it is for $641,603.52. All right. I move that we approve that warrant. And this is for FY22. All right. Second. Second. That's FY22. Very good. Second. Next in order is the. All those in favor, please say aye. Aye. Aye. Okay. I'm sorry. I didn't mean to jump in. Okay. The preliminary personal property tax. This is for fiscal 22. It's in the amount of $1,089,044.41. And this for business personal property. Okay. So I'm just curious, who does the math and comes up with these numbers? As far as the personal property in real estate, I do. For all the warrants. For the warrants, we do. Yes. Okay. All right. And basically what happens with real estate and personal property, we have two programs. We pull the statistics out of. One of them is Vision. One is a real estate resource. I think it's called RRC. RRC, those appraisal programs feed our billing program. It's called the Munis program. And then we take reports from that Munis program and that's what you see here. Okay. So these are preliminary based on percentages. And then. Well, they're using the actual assessments that we've calculated for FY 22. However, hi Ken. Yes, Ken. Very good. He's beautiful. Go ahead, Blake. Little heart at the farm. All right. We've just gotten the motor vehicle batements done and we're moving through the warrants right now. We've just approved the warrants for the real estate, for the CPA surcharge. And now we're looking at the personal property. And we just had a question about how these numbers are calculated. Okay. So as I was saying gentlemen, the appraisal portion of the real estate and the personal property are calculated in two separate programs. They feed the Munis program and that's where these reports are generated from. And the business personal property is of course from the forms of lists submitted by the businesses. And Teresa and I process them, so to state Burgess. And that's what formulates the values. Okay. And we have coming. Oh, you have to vote on this one, I believe. Yes. This is the preliminary personal property tax. All right. Move to approve the warrant for the personal property taxes. Second. All those in favor, please say aye. Aye. There again is our total. 177 properties taxable for businesses. I hope to increase that number substantially. Okay. How do you increase it? By finding businesses that have not declared. My first visit this morning was to UMass. Oh, and they haven't declared? It's not that they haven't declared because there are college, therefore tax exempt, but there's entities on the college campus that are taxable. And some of them do report, but most of them do not. Good idea. I did this for Bradley Airport and it worked out very, very well. They collected a 10 million over budget last year. Wow. That's tax dollars, not assessment. Typically, what would those businesses be? You've got a variety of food businesses there, but where the big money is, is really in the least assets to the university. As you know, there's several labs. There are several state-of-the-art type of facilities to educate our youth at UMass. And much of that has to be turned over several times in the course of a program because they fall out of, they're not current, and they want students to have the most current technology. The other thing is, is simple things like the settling torches and oxygen, those tanks, they're usually lease tanks. The vending machines that produce their sodas and their snacks are usually a leased company. So there's a variety of places that we can garner some revenue. I hope to add that to the FY23 list. We have added some to the FY22 based on the 41 businesses that we sent forms of list to. Some of those businesses haven't reported or under-reported what they did have. So hopefully we'll be able to enhance that and bring in some really good numbers for you for the following meetings. Okay. Okay. And we voted on the personal property tax and we're ready to move on, correct? Next is the supplemental real estate. Let's see, we did that. Let's see if you get out. That's it. What is that Liz? The supplemental real estate. Don't think I opened that particular one. Did I do it? Here it is. Yeah, it's up now. No, it's yeah. I'm sorry. Okay. So this is the supplemental real estate. This is our second one. And there's more detail below. So let me get to the... So this is for, you know, for property that has been improved after the assessment date. And it's, I believe this one. Get to the list. This is for 220 Leverett Road. You may have passed this new house. And it did get a occupancy. And we were able to tax it for the period of time to make up the difference of what it was taxed initially to the end of the fiscal year. And that dollar amount is $2,931.77. 70 cents. Let's go back up here, please. Okay. I don't see the numbers matching up, but that's... They're up here. This is the total. I see that total. And down here, I think that... I think this includes the CPA. That's why it doesn't match up. Yeah. Well, no, if you go back... No, that doesn't match up. That was the initial bill. That was the initial bill they got. And this is making up the difference. So, what are we voting on? I hope this... We're voting on $2,931.70. And if you scroll down, you'll see the CPA charge down below on that sheet. That's correct. And let me go further down. Yeah, there it is. Okay. The CPA charge is $88.20. I'm not sure why she listed it twice, but I guess that doesn't make any difference. Liz, just make sure the numbers make sense to you Absolutely. We can't follow up. If you scroll down, I don't see that number repeated. I don't see that total repeated on this sheet here. So, that's why I'm a little curious about it. I understand. I will double check to make sure that this is accurate. That's a lesser amount than the amount on the first sheet. So, I guess... I understand. I understand. Don't think it's a typo. So, this is from the omitted bills. You know, I'll ask Steven. Steven, can you do me a favor? Are you there, Steven? Yes, I'm here. Could you double check that paperwork for me for the supplemental bill? This is for Amherst Real Properties LLC. Can you look it up in the admin? Yes. Let's see if that matches this total, because the total we're looking for is 293170. All right. Yeah, they give me just a moment. Well, what I suggest, gentlemen, is why don't we move on to the other items on the agenda and then circle back to this? Okay. Would you agree? $500 or something, yeah. Okay. Yeah, I'd feel more comfortable double checking it before the vote was cast. Yeah. And actually, next on the agenda is to discuss the residential exemption. We have some good news. We have actually got the approval from Paul to send out the survey and it's ready to go. And Steven, I'm going to give Steven the floor so he can show you a little bit about what we're doing. So let me share. Let's see. So I have the ability to share my screen. So just to give you gentlemen a heads up, I'm going to be showing you what we intend to put on the website. We decided to go with Microsoft Forms Publications instead of SurveyMonkey. I think it's a more effective tool for our needs. So let me share. All right. Hopefully you guys can see this, all right. Oh, look at this. So this again is a very rough draft. I actually just was working with one of our people in IT to put this up. So the verbiage is definitely something to change. But it's basically the same as the letter that Teresa drafted and which we're letting the public know our objective. And then we have these fields for the required information. We have the first, last name, email address. That's not required in phone number. And then property ID. And then here's the central question. Did you own and occupy this property as your principal or residence in the town of Amherst January 1st, 2021? And this can go up once it's at a place where we're all satisfied. It can go up on our website for duration. That it's really up to you guys how long you want it to be up there. The good thing about forms is as responses come in, we can see a live update. And so, I don't know, maybe we get 20, 30, 40, whatever the number response is. And you think that's acceptable. We can pull it down at any time. So that is that section of it. On that point, do we want to say something like please respond by August? Well, that was one of the things we're going to bring up. How long do you want to give them? I asked Steven to consult Brianna because Brianna has done several surveys on behalf of the town and wanted to get an idea of how much time they had given other surveys. Was it two weeks? Was it three weeks? I try to not exceed the three weeks, I think. What did she say, by the way, Steven, have we asked her yet? I did ask her, and she was saying that would really kind of be up to our needs. But I also consulted David as well. And he was thinking August first would be a good date. I think that's great. Does that work out for you, gentlemen? That's fine, we made. I think you just need to put it somewhere that you're asking them to respond by a certain date. Oh, absolutely. Well, we wanted to consult you first to see if you thought that that was a fair time frame to get responses back. I'm confused as to how people are going to be compelled to fill this out. We are mailing to the people. We're sending out a mailer. It's a paper mailer, and that's what it looks like. And that will go out to each and every person that we're looking to respond. It's not the complete population. It is for the ones that do not we do not feel are that have the potential to be owner occupied, if you will, eliminating the major multifamily buildings and the apartment complexes. And, you know, places that are rented by Cinda Jones, the Jones properties by Jared Jones, Gerald Jones, I believe, Jones LP, Jones properties LP, the, you know, Puffton Village, all those type of major rentals. I think the green bombs and the Kendrick place manage places. The ones that show that the address is not the same as the address of the property. Stephen, can you put up that letter again? I didn't get a chance to really read it. Yeah, absolutely. So, hopefully, I'll see how I can make this slide with you. Certainly, if you have any suggestions of information that you want on there or any edits to the information, it's already got the approval from Paul. So we could make some minor changes, but I wouldn't want to make any major changes without putting it through that approval process again. So this, this is a separate mailing from the property tax bill? Yes, it is. So this is a standalone mailing? It is. How long will it take you to get it in the mail, Liz? It should take us probably two to three days to process it and get it into the mail. Because I guess with summer vacations and stuff, I'm not sure August versus long enough. I agree. Okay. Shall we take it another weekend? I'm going to say August 15th. Yeah, the 15th. I'd go along with that. Okay. I don't know what day of the week that is, but I can look. I think that's on the weekend. Okay. So we'd have to make it a business day. What's the next business day, Stephen? I think that's August 16th then, right? August 16th. Excellent. So August 16th? Yeah. So you think how many pieces are going out? Approximately 1,400. We need to do some proofreading. Do you own and occupy this property as your YOUR principal residence? Oh, that's definitely got to be fixed. Yes. Yeah, sorry about that. Again, gentlemen, this will change a little bit. So we got to change that to as you're assigned. Right now, that doesn't look right. As your YOUR principal residence. The question itself. Yeah. Yeah. Okay. There you go. There we go. And one other way that this document will change. So again, since we're not using SurveyMonkey, so this area will be gone. And I will actually embed a QR code for those tech-savvy residents that they can just scan if they want to be able to reach this survey just from their mobile device. Okay. I'm sorry. I need to look at the mailing again because I'm not sure I understand the instruction. Please return by mail. I'm sorry. What is that instruction there at the bottom? Return by mail, fax. I provided the fax number. You will need the property ID to complete online. Okay. But that's a sentence. You can change the sentence structure. You could say please return by mail or fax or complete online. There's three choices to do it. That's true. There is. All right. Well, that sentence is not clear. Okay. So we do or between all three of them, there's something I don't know. Yeah. That would be fine. I make it a little bit cleaner in the way that you present it. Yeah. Can you throw an or in there after the mail and fax? Or by fax. We probably want to, if we capitalize the F in fax, we should capitalize the M in mail. Yeah, okay. Okay, all right. It gets a little confusing. I think you want to say after or by fax, then after the phone number or online. Yeah, I think, I think that you will need the PID number should maybe be first or last. Yeah, after the online part. David, I mean, Stephen, can you cut? You will need the property identification PID. And just cut just after PID out. Or because you want to put those three items, mail, fax or online, and then what you'll need or before it, what they'll need. Well, after the phone number. Well, that's all right. After the phone number, insert where you cut. Or put an or in there. Before the two. Or take the two out. I don't know. I think the or needs to be bigger. If you go just in front of the sea, it'll stop doing that miniaturizing. There you go. And or before fax. Does that look acceptable, gentlemen? Are you going to put that code thing after the online thing? I don't know. Maybe not. You don't need the code. Well, I think we need to give them instructions somewhere along the line. So whether they return it. The only time they need that code is when they do it actually online. Okay, leave it where it is in the code online and other place. They'll put it in this letter. Okay. And they'll have instructions when they go to the online as to what they'll need to complete it. That looks good, Stephen. Can you save that please? You need a blank. You need a blank on the mailing after no. At the top. Oh, the line. Can you put some dashes in there? Perfect. Yeah. All right. All right. Why don't we go back up and do a complete overview before we close out this? Hold on. Comma after the telephone number. Oh, good. Yes. After the fax number, Stephen. Um, yeah. Comma. There you go. All right. Face. Yeah, they're going to do a space after that comment. It's not going to like it. There we go. Sorry, I'm using a laptop just a touch pad. All right. So it's a little. I'm forgetting now what the exemption code is. What is the exemption code tells us whether currently we consider them a home or home owner occupied dwelling or whether it's a rental dwelling. This way it's going to put that in. You're going to put that in. We're going to populate that so that when people get it on the flip side, return to us, if they're saying that the statuses remain the same, we can check it off and say, okay, that one's been updated and it's still the same. It'll save us some data entry. So you'll populate all this letter. They won't have to do anything with this letter except for checking a box. Exactly. They want to know. The only thing that a taxpayer or a property owner will have to do is the bottom portion. And that's all we want them to do is answer that yes or no question. And let us know who filled it out. All right. Can you scroll back up again? Please. Okay. And please use your property identification. PID. Why is above capitalized? Because we are putting the property identification number above where it says dear property owner. But I don't think that above should be capitalized. No, no, it's just. It's redundant. No, it's just no, it's part of the sentence. It's in the middle of the sentence. Okay. And so if somebody wants to mail this back, how do they know where to mail it? We'll have the address on it. We'll have a letterhead on it, which will have the address. All right. We're not going to include envelopes. I don't know if we've even discussed that. A return envelope. Do you think they should have a postage stamp return envelope? No, it doesn't have to be postage stamp, but a return envelope is always helpful. Okay. A return envelope. It gives you, it gives, you know, I have to get it out there. When we get mail here, it gets several seconds before it goes in the circular file. So if you have a, if you have an envelope, maybe that makes the mailing more expensive, but if you have a return envelope, that gives the person a sense that something's got to go back. That's true. Yep. Yeah, I agree. Okay. Then you just check the box, put it in, and put a stamp on it, and you're all set to mail. And we also have the box out here. By the way, why is, why are, why are, why are options, why is options capitalized? I don't, oh, okay. I mean, I guess, I don't know. Okay, I've got to leave it alone. That looks better. All right. So remove above, Steven, you want to remove above to complete the survey. Okay. So it's going, it's going out, it's going out to 1400 addresses. And our, and we are expecting a return of about what percentage, what percent? Have they calculated that, Steven? No. No. Wow. Yes. Yeah, it depends on, a lot of times it depends on the time of year. Sometimes it depends on the, how can I say the subject? Liz, help me out as far as, this is being mailed to where the tax bill goes to. Yes. Not the property address. It's going where the owner, okay, with the tax bill. Right. Right. But it's, it should be the same address as the property. Okay. So, no, it's an investment firm. We're trying to avoid the investment firms and send it to those that are. Anybody that rents a property, they don't have their bills sent to the rental property. They haven't sent to where they live. That's right. So it's not, so we're not including those folks that, you know, have their, their property managed by Kendrick properties. No, but if you're doing your own property and you have a rental property, you don't mail it to where the rental property is. Not normally. Are we sending multiple pieces with different properties on them to the same address? If it has, it shouldn't have multiple pieces if it's owner occupied, because we're not sending to these large apartment complexes and things like that nature, or the people that have a number of structures on one parcel, which will target the people. If I own four rental properties, I'll get four letters. No, you won't get any. If you have four rental properties, the only thing you're going to get is the one for your house. If you have, if you have a home here. Well, how do you know if my four rental properties are not owner occupied? Because you don't have the address for that rental property on it. It's not the same address. I'm trying to understand how, if the database, we're trying to clean up the database. That's right. If my three rental properties say owner occupied, how do you clean that up then? Because they're not owner occupied, they're rental now. Well, if they're, if they're rental properties, they usually don't have the address of the property. I see. Okay. So if the property has the same address, mailing address as the property itself, we're going to assume that they're owner occupied and not necessarily, those will be people we were sending out to confirm. For people that have a management company managing their property, or for people that have out of state addresses, we're going to assume those are not owner occupied. They're not mailing to those. And that was a decision by Paul to bring up his actual email. Help me out again. We're mailing. The 1400 are people that in your system say what? Say they're owner occupied. The 1400 that we're sending to are people that have the same address as the address of the property. We're not sure if they turned them into rentals or not. Right. And we're trying to understand that. Okay. Exactly. I mean, it's not uncommon that folks may have the same address and be renting it, but that's very infrequent unless they're owner occupied. And which David explained that they would be entitled to a portion of the exemption if they were owner occupied. So if they have a duplex, for instance, and half of its owner occupied and half of it's rented, they would be entitled to half that exemption. Okay. All right, Ken, are you following? Not completely. But back to my example, if I purchased three homes and I turned them into rentals and you still have them as owner occupied, I don't know how you get your database up to date. Well, one of the things that happens, just as a part of course, if somebody transfers a property and their owner occupied, they also put a document on the registry of deeds that say that they're going to be occupying the dwelling. But this is a double check to make sure folks haven't since they purchased it, made it into a rental property. Because that does happen. You know, a lot of these people are tenured professors. That goes back to me. If my three houses, I turn them into rentals now, you're saying I won't get three letters for those properties? No, because if two of those properties are obviously rental properties, and the third is not got the same address as the actual property, then you won't receive a letter. And I'm going to try to bring up the verbatim that Paula gave us. Okay, that's finalist. I just don't understand the database anymore. So I'm relying on you and, you know, to understand what you need to correct in the database. Paul gave us a directive for it and, you know, what properties he wanted us to address. They decided that they didn't want to go to, because we had initially said, you know, you want us to send it to the entire residential database. And no, because you think most of your database is pretty good. So that, yeah, it's been maintained fairly well. But there is definitely a good quantity that it needs to be addressed. The uncertainty about the 1400 is what I'm I'm I guess I'm getting. They couldn't become rentals. Right now they're all 1400 illicit zone are occupied. Okay, right. Is that right, Liz? Yes. And they could have become rentals without us knowing that. I shouldn't say that they're all considered owner occupied. There may be a variety, you know, but these are these are areas that have, you know, they're obviously questionable whether they are or not. So these are these are single family homes? I think some of them are multifamily. I think some of them are a couple, couple units. But they're not managed by big management companies. Right. You're eliminating the big managed properties. A lot of those are just rented. We know that because of, you know, it says Kendrick properties is managing it. And the objective for November or October, November is to be able to present to the council what particular what particular data about this now. We're supposed to produce the statistics that say, you know, what portion of the properties would be benefiting from this and how much and what portion of the properties would be breaking even or not benefiting from the program. Okay. Or is it all these come back as rental, then, you know, these would all pay higher taxes. That's right. Yeah, that's right. And if there's a percentage that's that's actually considered appropriate when it gets beyond a certain percentage, we do have those statistics. And it'll help us make it insightful. I shouldn't say us, but the the town council make an insightful decision as to whether or not they want to promote it. So we expect that four of the 1400 some will come back owner occupied and some will not. Right. I assume so. Yes. Yes. And I think it's anybody's guess what percentage will come back. That's very hard to say. I've never sent out a survey to this community before and some communities are very responsive and I think a lot of times it depends on the subject. I lost my picture. Do you guys still have your picture? We still see you. She'll see you. But but we have right now, we have a rough estimate right now of what of what percentage of the residential units in town are owner occupied, correct? Yes, we do. And it's something like it's under 50%, right? Yes, it is. Okay. So we're trying to get a a a more precise fix on what that what that percentage is, correct? That's correct. Okay, I'm sorry. I just want to follow on here. So no, I think that was a great way to paraphrase it. So when they I mean, do we know what the total number of residential units in the town is what that what that big number is? Oh my goodness. We've got quite a big number for according to statistics of the US census. We have quite a bit big number as far as residents here as far as structures that are taxable though. You know that that number is I can actually bring it up here. I have it under my my data. I think it's around 6,300 taxable. And that's accounts that can have multiple multiple units on one. Property, in some cases, multiple dwellings on on one property. That's tax bills. You're saying. Yes, yeah, we have. That's the total number of tax bills. Now I'm going to bring up one apartment might have 300 units, but that's one count. One tax bill. Yeah, one tax bill. Okay, all right. I'm going to share my screen so that you can see what I'm looking at. This is what we call the LA LA 3 LA 4. It's a summary. Yeah. And you all see that. Not yet. Somehow I've got these numbers up here. Stephen, are you still sharing? I'm not. You should be able to. Oh, I didn't hit the share button. I'm sorry. Okay. Can you see the LA 4? Yes. Okay. We make it bigger. Okay. This is an annual report of our fiscal year 21. Something happened. Yeah. Oh, I don't, you don't have it up. Well, we got it up, but it's a skinny thing. We have to get back to in person meetings. There you go. I miss being in person. How about that? Is that better? Yep. Oh, excellent. So the residential homes, we have 4109 taxable properties for the condominiums. We have 1,132. They're automatically going to be, you know, a lot of those are rentals because our university students do like to occupy those. I'm sorry to hear you. We, we want to have the data that we are assembling through this process. We want to have ready by what time, what date? Well, if we look at Sean's plan, I think they were saying September. Les, couldn't you send a copy of that to all of us? Absolutely. Thank you. Absolutely. Glad to. But as you can see, we have 6,957 properties, but not all of those are residential. And anything in the 100s above 101 to 106 are residential properties. And of course, those that are land only are not going to be included. That includes about 450 parcels that are land. Those are included as non. They're not being included. No, it's cal, it's in the calculation as part of the calculation. It's not, it's not part of those 18 inches. I don't need any bigger. Wouldn't they pay a higher tax? It's just like a rental property. It goes through. Yeah, because they wouldn't be entitled to the exemption. Yeah, yes. Which is the downside, you know, because if you're trying to preserve your land, those folks are going to get an increase. Oh my goodness. I'm hearing a lot of background noise as someone got their mic on. Yeah. Okay. So there isn't any decision that we have to make today on this, correct? No, it was just something I wanted to, you know, share with you so that you could see how we were addressing the latest survey and, you know, give you an opportunity to weigh in. And I'm so glad we did because you had some really great insights. Thank you. Okay. So is there a schedule for it to be mailed out? The objective is to get it out this week. Yeah. Okay. But Teresa just called in sick today. And I have, Stephen's been on vacation for a couple of days. We are so glad though he's back in our office. He came back and surprised us on. All right. It's 1151 and I try to keep these things under 90 minutes. So. Excellent. Could we, could we go double back to what we were doing on personal property? I think that's where we were last. Yes. Right. Stephen, how are we doing on that one? I can't hear you, Stephen. You're muted. I was not at my desktop by that time you asked me. What's the name of the property? This property is actually 220 Leverett Road. Oh, you know what? I'm seeing this below it. The detail didn't agree with the summary. So there was, there was more than one property that was addressed in this. There we go. There's our numbers. 29, 31 and 70 cents. And then the CPA charge for $88 and 20 cents. Because there was actually two properties. Look at there's one on three 75 pot wine. And I actually went to that one as well. I went to both of these properties and did a physical inspection. And like I said, this is the difference between the bill that they got initially and when they got a certificate of occupancy and the difference between the two. So for the first year, they get two bills. And it's only for these two properties. So yes, that's why I couldn't get it to total because we didn't include that other one. But it is actually. Well, okay. Can we see, can we see the paper? Oh, I'm sorry. I didn't share this. I'm so sorry. Let me share this with you. We really have to get back in person. It's just, it's just not always easy. I did beg, but okay. So what you're seeing is this summary here, but let me go back. I had missed this one. This is the second property. This is three 75 pot wine. Can you see that bigger? Okay. And this is what were the circumstances that caused these to be so essentially they got, they're getting, they're getting two bills. That's right. They're getting two bills for FY 2022. It would be FY 22. Yes. Yeah. Because they were 50% or more complete as of June of last year. And they completed the structure during the fiscal year. Okay. Okay. So this is an additional tax bill for these, for these two properties. Correct. But we couldn't tax them for the entire year for a complete structure. We're only taxing them for the portion complete as of last June. And then we're taxing them from the date that they got their certificate of occupancy to the end of the fiscal year. And that's where the second bill or supplemental bill comes in. Okay. Okay. I'm sorry. So this is actually for fiscal year 2021, not 22. You're right. I'm sorry. That is fiscal year 2021. We only had to the end of June to issue any supplemental bills to that year. And these are the two of them. All right. Any questions, gentlemen? No. All right. If you can just unmute yourself so we can vote on this one. We've got the total amount of $3,019.90. This is a supplemental warrant, right? Yes, it is. Okay. All those in favor, I moved that we approve this warrant of $3,019.90, which is the real estate tax plus the CPA surcharge on two different properties, as our assessor has shown us. Second. All those in favor, please say aye. Okay. Now we've got, I think we're done with everything except the abatement, the real estate abatement applications. Yes. We have three of them. And these real estate exemptions are for the Caneta property that transferred to the town. Rich, do you want to call the executive? No, they're abatements, right? They're not. This is not nothing that's private that shouldn't be shared with the public. It's been publicized in the media as well. These properties transferred to the town for development. And I actually printed out some detail about it's give to you. So let me look at that. So these are abatements for FY 2021 or 2022? Let's see here. This is FY 2021. Okay. And that's because Mr. Caneta sold these, there are three properties, right? Yes, there is. They were sold to the town. That's correct. These properties, let's see, when did they actually transfer? February. They transferred in February. So obviously from February to the end of the fiscal year, we're not going to collect taxes from the town. And that's what we're asking you to agree to honor the abatements. The three properties in question are, let's see, 72 Belcher Town Road, 76 Belcher Town Road, and 80 Belcher Town Road. Are these buildings, are these properties with houses on them? Some of them have houses and some of them don't. 76 Belcher Town Road is vacant, but 72 has a house on it. It has a 1994 colonial. And I can actually show you where these properties are. Here's what I didn't understand, Liz. I didn't understand some of the applications have numbers on them and some of them and at least one of them doesn't. No, it actually has a number, even though it doesn't have a structure. Because I'm looking at the field card for 76. I don't know what is the field card. I've only got the applications and I saw an application without numbers on it. Now maybe I misread it. I think what may help us is to look at the map of the area, because here's the field cards, here we go. So here's the first field card for 72 Belcher Town Road. Now, as you can see, it's only land. So this has only got land on it. But maybe it had a structure on it at one point because it does have a number assigned to it. Oh, no, this one has it. No, this one has the land. This one has the land and the building. I don't know why it's considered just as exempt. I'm going to have to fix that. That should say exempt building. Okay, on the application, on the application at the bottom, it says abate and in writing, I'm having a difficult time reading. It says abated balance of taxes. I don't can't read that. I'm going to bring this up so that's much bigger. Okay, so the amount of the tax, and I do have the tax bill as well to share with you. She did not include that in your packet. Just the three applications. Okay, so you just got the face. Okay, so this is what you do have. And they were purchased February 26, 2021 by the town. And let me bring up the tax bill so you can see it. This is the actual tax bill. Can everybody see that? Okay. Or is that too small? Yeah, I can bring it up bigger. Okay, so that's 72. Yes, and this does have a structure on it. So by the way, did he pay the tax and he's getting a refund? Is that how that works? This shows how much he's paid and how much he hasn't paid. He has not paid the May 4th. Okay. He has paid the August 4th, the November, and the February payments. Okay, I move that we approve this abatement on, well, this says 80, not 72. So this bill says 80 and we're looking at 72. This is 72. This is, oh, it does say 80. I'm sorry. We do have the one for 72 here. I thought they were in order. This is 72's property record. Yeah. You get to the bill that actually shows the one for 72. I'm sorry. I thought they were in order. But can't we just vote on the application? I think so because, I mean, really, the amount that we're abating is the amount that we won't be able to collect. And the only thing that we're going to give back to him is what he's paid on. But this particular bill here is for, this is 76. And the last one should be the one that we're looking for. So I'm not sure how they got out of order. This is 72. This is the one we were talking about. This is for the bill. They have the same thing with all three of them. It looks like he's made the first three payments. He hasn't made the last one. Okay. Now I'm just trying to match up the numbers for the application, which is what we got sent to us. I understand. I didn't realize she didn't send you the actual tax bills. In the future, I'll make sure that that's included. You know, let's hope that we're in person next. So. Oh, I really hope so. That would be lovely. And then I don't think you have to send us anything. It's just, it seems like a lot of extra work. It is a lot of extra work. And I've tried to make that list. I got to tell you, I've tried to make that case because I think it's a lot of extra work falling on you. So. Thank you. I appreciate that. Well, yeah. And I got to admit, Teresa's out today. She's out sick. So it just made it a little bit harder. Okay. So could we look at the, I see a number of 17. I'm trying to get to a vote on this. Okay. 1,700 and God, I can barely read that number. 61. Is it $51 and 51 cents? Yes. So can we just match it up with the application? Yes, I will. This is 17. Oh, geez. At 1761. Okay. All right. And 51 cents. And the application, I'll bring you back to the application. For 72. Yes. The application's up here. Sorry about that, gentlemen. Let me get this down to something a little bit easier to read. So for the three payments together, it was $31.65. Can we see the bottom line at the bottom? I don't think there's a bottom. Oh, here it is. I'm sorry. So for the three payments, we're looking at $1,400, $47.64. Okay. So the numbers don't match. For the three on the bottom? The tax bill and the, yeah, right there. But it's not going to match with all the payments that he made, because the payments that he made were for part of the year that he owned. So he owned it for a portion of the year. He didn't transfer it till February. So he's going to actually pay for at least a month. So the first payment, we're not going to abate. I think it's just the second and third. So he's going to end up owing us money. The difference between 1761 and 1447, is that what you're saying? We're taking out 1447 from what he's paid. He's not going to pay us the last payment because he didn't own the house. But for that portion of the fiscal year, he's going to owe us for at least January. And then he's going to have the rest of the abatement prorated to the amount that we gave. We put it through the system for the time that he transferred the property in February to the end of the fiscal year. And that's the dollar amount we're going to be asking you to abate. And that's the amount that's up here. Okay, I'm sure I'll make sure this is in Excel. I'm a little concerned because I'm a little concerned that maybe there's been some mix-up on the, it looks to me as though he made three payments on his property taxes. That's right. Okay, and he had a fourth payment coming, but he sold the property to the town. That's right. He's getting a prorated abatement consistent with how much, when the property was sold. Correct. And that was the end of February. So he's held taxable for January and most of February. So it looks to me as though since he hasn't paid $1761, if I'm, if I, if the 1447 is the prorated amount, then he still owes money to the town for the balance of the fourth payment. I don't think so. It's only the third payment that's being prorated. The fourth payment is never going to be paid. Yeah, this payment isn't being asked to abate because he didn't pay it. Okay. He didn't pay the 1447 64. He did pay for a different, but that's for a different address. What I'm saying is for all three of them, he's done the same practice. Let me go down to the one and crack and that we're addressing. We're addressing 72. He's made payment for the first payment, the second payment, and the third payment. But he didn't have the house for the entire period. He didn't have it for the entire fiscal year that we're taxing him on. He transferred it. The third payment was overpayment. The third payment is forget the fourth payment. Never pay that. Third payment is what we're prorating. All right. Okay. Okay. All right. So the amount we're asking for is the amount on the form here. This is $1447 and 64 cents. Does he get the CPA surcharge refunded separately? Yes. Abated separately. Did somebody do the calculation on the CPA surcharge? Actually, no. I don't think there is an adjustment for the CPA. That's a good question. I didn't ask that question and I've never seen it done. I don't think there is a prorate for the CPA. But I can ask that question as far as whether there is a CPA prorate. I've never heard of it. I'm sorry. My understanding is you pay the, if you pay the surcharge, okay, I don't know. Yeah. To my knowledge, I don't know that there is a proration. You know, obviously, if it was a full removal, I think that there's a full removal, but if it's prorated, I don't believe it's prorated. Okay. I'm trying to get us to a vote. But we're only asking you to vote on the tax amount that's being prorated. I will investigate and find an answer for you, though, for the question as to whether a CPA is prorated. Okay. There are three applications that we have to vote on. That's correct. Okay. Can we take them one at a time now? Yes. This is the next one. This is for property at 76 Belcher Town Road. Yes. We got to take them one at a time. So we got to vote on them one at a time list. So the first one was 72, which we were just- Oh, I see what you're saying. You're saying you're going to vote on this one right now. We got to vote on them one at a time so I can get my two colleagues out of here before 1230. Okay. All right. So this is the first one to vote on? All right. I moved it. And so my understanding is in the past, we have abated, when we do real estate abatements, we abate the amount we break out the CPA surcharge separately as a separate abatement. That's correct. Anybody else remember that? If there is an abatement for that, but I don't know that there is. I will double check, though. All right. Okay. Yeah. So, and maybe it's not broken out separately. So maybe this is the full amount. I mean, there are, there are lines there for it. So- I do see it. Yes. Yeah. Okay. I moved to approve this abatement to Mr. Kanetta on 72 Belcher Town Road. Second. All those in favor, please say aye. Aye. Aye. Aye. Okay. The next one is 76 Belcher Town Road. Just go here. This will have- Has no numbers on it. Oh my goodness. I didn't realize she didn't put it on it. I'm sorry. I thought this was a no-brainer. Really? Well, looks like I am going to have to bring this back for adjustment and bring it back to you when it's fully prepared because it doesn't look like we can- Why don't we look at 80? Okay. Belcher Town Road. Initially, this was brought to us at the last meeting. And 76 was missing. So I asked her to add it. But obviously she didn't put the dollar amounts in there. This is the one for 80 Belcher Town Road. This one. And it's an adjustment. We make that bigger for you. Here's what's bothering me about this now. Okay. Yes. This is the amount that was on the tax bill for 72 Belcher Town Road. You see, I think the amounts have gotten mixed up between the two properties. All right. Okay. You see that amount is on the tax bill for 72. Yes. But it's listed on the application for 80. And I noticed she attached the wrong ones to this. I'm not feeling comfortable about this, gentlemen. All right. So I want to table this one for the next meeting. Yeah. I want to take all three of these applications. I would suggest that we, all three, yeah. And I'm sorry about that. I really thought that they were all together for this. Okay. So let me just raise a couple of issues that are here. What, whether the CPA surcharge gets broken out separately and we, we vote the whole application with two different amounts on the application. That's a question I have, but we could resolve for the next time. Absolutely. And then if we could get the amount, the abatement amounts to match up to the, to the tax bill, if we could get the abatement amounts on the application matched up to the tax bills. I will. And normally what I try to do for you is prepare an Excel spreadsheet so that it shows exactly what you're voting on. Yeah, except the Excel spreadsheet on the Zoom meeting is. It's very hard to read. And I, well, that's why I try to send it to you in advance. And this one, I thought that this was all together. No, I, I saw it. I saw it about, I saw it about an hour ago and I called in to ask about it, but I didn't get any, but. Yeah. You know, anytime you have anything that we send you, if it's not complete or you feel like you need more information, don't hesitate to give me a buzz or send me an email. I'll be glad to give you more information. I do want to see if I can. Liz, my thought here is, I don't think Teresa looked at the stuff. She's responsible doing this, isn't she? You know, ultimately I'm responsible, you know. I know, but, but she should have the lines filled in. Is it, does she fill in these forms or not? Yeah, she does fill in these forms for me. I mean, I know you're, you're responsible to review, but somebody shouldn't be sending this stuff out like this. Not, I mean, she should be looking at it better. Okay. The, the only other thing I can show you is the map, but there's no point to that until I can actually put this together and feel confident about those numbers for you. I'm not, I'm not really concerned about the map. I mean, I guess I'm just concerned about getting the numbers right. I agree, I agree. I thought that they were all processed on there. It looked like it was in order. I thought that this, this was ready to go. All right. The only thing I asked Stephen to do was to, to take the three of them and scan them for me. So let me ask you this, is there money coming back to Mr. Caneta? Yes, there would be money coming. Or is it just bills that he doesn't have to pay? There is money coming back to him. So all three of these are table, right? Yes. Because we did vote on one. Until we get the numbers right. Yeah, until. I think it's, it would be a smart idea to reverse that decision. Is there a way to do that formally? Rich, you just want to. Oh, golly. Well, I just, I guess I'm going to move to rescind the first vote that we had on the first application, because it looks like the numbers are mixed up. So that, that was for 72. That was for 72, correct. We started it. I was trying to get it moving. Yes. But I, I, when I saw those numbers, I did distrust that the numbers didn't match up with the tax bills. So, so yeah. Okay. So I moved to rescind that vote. My question is, are we running up against some sort of a deadline for Mr. for this gentleman's, for this gentleman to get in a, if he's, if he's looking at money to come back from the town. To be honest with you, I'd have to check into that. From, I was led to believe that there wouldn't be any holdup on refunding him, but I want to make sure he's refunded on the correct amount. Right. You know, if it's, if it's got the wrong numbers to present to you, I'm concerned that there may be a mistake. So I think if Ken has explained it to me, which I think is he, I think if I understand what Ken is saying, he's saying there's a refund on his third quarterly tax bill, is that your understanding, Ken? Yes. That's basically what it would be. Yes. So I'd be inclined to, I hate to do it, but have an August meeting to clear just this item up. Okay. I mean, I hate to wait till September on this guy. Yeah. You know, he's been waiting since April. I mean, yeah. That's right. Yeah. Well, he just to, just to clarify, I've actually not heard anything from Mr. Canetta. These are filled out by Teresa because David made a recommendation to actually do this, to make the adjustments. And she's trying to fulfill the request David put through to adjust these for Mr. Canetta. So in fairness, so just so I understand a sale to the town in February is a, is actually a third quarter fiscal year is in the third quarter of the fiscal year. Yes. Because our fiscal year goes from July 1st to June 30th. Okay. All right. Okay. All right. So he's, so if he paid through the third quarter on all three of these properties, he's entitled to some amount back. Correct. And that's the amount that we're asking you to refund. All right. Okay. The difference. All right. Now, the only thing I could do is in light of the fact that these seem to be scrambled between them, between the properties. I think it's more of a matter of the numbers may not be on the right form with the right address because I'm looking at these forms in the way that they were put together. And the first one I have here is the 72 Belcher Town Road and attached, I'm saying the tax bill for 80. So I think the total amount of the three is probably an accurate amount. If you can't, if you want, you're going to vote to adjust them based on the date of transfer with assessor verification and I can send you the details on that, but you wouldn't have a dollar amount to actually vote on gentlemen, I'm, I'm fine with that. Yeah, I guess so. It's the one individual. I'm sure they can add up the total. Okay. When you like to look at the form of a motion, please, I move we approve the total amount. Liz is going to tell us shortly what it is. That's right. For Mr. Whoever, who's the person? Mr. Caneta. Mr. Caneta. It's Keith Caneta. Keith Caneta on the three properties located where Liz? Belcher Town Road. They are 72, 76 and 80 Belcher Town Road. Second. Call for the vote. All right. All those in favor, please say aye. Aye. Aye. Okay. So could we, could we just, I don't know, is this allowed? Probably not allowed in a, how are we going to do this? Well, Liz, you got to tell us the amount first. Right. Well, the only problem is, is I don't have an amount for the 76 Belcher Town Road that has to go through the process. And I don't have a dollar amount. She hasn't given me one. So I'll have to, you know, get that number to you. I don't, I won't have it readily available right this minute. All right. We're stuck with an August meeting. I think, yeah, I think we'll have to table this until August until we, I guess, Liz, if you talk to, this came from where? David gave it to Theresa to process. Theresa does the transfers and I will talk to David about this. He did give me a quick narrative about the amount that was done. But the owner doesn't really know he's do anything. And therefore this is going to be surprised to him. Then we can wait till September in my mind. But if the owner knows about it and he's been waiting, then I think we need to go ahead and do it. Okay. Well, I'll consult David on that as far as his involvement with the owner and what's the expectation. All right. So, so, so, so this is what I would suggest. We go to the September, we go to a September date. If we need an August meeting that we can schedule one with appropriate notice. Absolutely. Okay. And what I can do is I can send you all the data that we would, it would be only for the one item. And I could send you the, the details on that. Okay. Okay. Okay. So we need to go to us. We need, we hit it. We've hit everything on the agenda, I think in our own, in our own particular way. Right. Yes, we have. Thank you for your indulgence. Okay. So now I'm going to recommend the second Thursday in September, which is I, what date is that? Get there. I'm going to stop sharing. That's the 16th. Thank you, Steven. Excuse me, what? The 16th. No, that's not the second. No, that's not the second. The second is the ninth. The ninth. Okay. Oh, sorry. The ninth. Yeah. I move that we adjourn until September 9th. Keep in mind that we could, we could schedule something in August. Just, you know, I, I, I prefer not to, but I think we owe it to that taxpayer if, you know, if he's expecting his prompt repayment. Understood. And if we could just, so if we could just, I'd like, I really like to do that in relatively quick form. That is, it's three properties. Yes. He sold the property on a particular date. So it's an arithmetic problem pretty much. Right. He made, it looks like he made three payments for three quarters, but not the fourth. Right. So, so he's got, probably got some money coming off of his third quarter tax bill, as I understand it, for those three properties, right? Right. Okay. All right. So it's, it's basically just approving the arithmetic. That's right. And it's really, I would do it now, except that I don't have the numbers on one of those properties. So I'd have to do the calculations. Okay. All right. It would be longer than you'd want to wait. I did notice that those applications got added to a adjusted email from Ms. from Teresa. So she added them on after we had gotten, after the first package that she's sent to us. So, so they got tacked on. So. Trying to make it so you get one packet and not get a lot of added stuff afterwards, if at all possible. Okay. I'm going to have them. I'm going to, I'm going to make my plea again to the manager that this meeting in September needs to be in person. Understand. And I support that too. No, I mean, I mean, it's just, it's just, it's, it's, it's a town manager following the council as long as the council doesn't have in person meetings. Nobody else will. He's done it across the board. Yes, across the board. There's no in person meetings. There is no council. The council changes. There is no way to, there is no process to verify that people have been vaccinated when they come in the building. Oh, is that what it is? Okay. So how long does that go on for? That's why I'm saying that I still have some uncertainty about September. I mean, I think this could go on for a while because I believe there's no process to determine that a person has been vaccinated when they come into the building. It was a council vote. Yeah. Right. Right. With us. Yeah. So move to adjourn to September 9th. Gentlemen, Liz, have a nice summer. Thank you, gentlemen. Same to you all. Liz, if there are some things that we need to address in August, will you please let me know? Absolutely. So we can do all that, so we can do the notice and all that stuff. Are there weeks, gentlemen, are there weeks that you are absolutely not available in August? Hang on. Then let's go for the normal second and Thursday. Okay. That's fine. That's fine. Yeah, if we do do it, we'll be doing it August 12th. Yeah, I could do the 12th. Okay. If we have regular time at 11. Right. So Liz, I'll be looking, you know, a week or so before, if you think we need to meet, we'll meet. Okay. Absolutely. I should have this back to you no later than Monday. Okay. All right. Okay, gentlemen. Thank you very much. Bye-bye. Thank you very much. Bye-bye. Bye-bye. See you.