 but today and Danny's oh yeah he's he's here oh there he is there's Keith and then yeah hey over there Vince as it gets colder and colder I think you're everybody's gonna be hearing our um heaters in the background and stuff mine is going I couldn't help it anymore do you have a little space heater no the house heater oh old house so it takes up almost the whole room this here oh downstairs it's a huge machine uh-huh so I'm just freezing over here are you at home yeah I am good oops right what do you think we don't have anybody waiting we should be good to go I just need to pull up which I forgot to do the document I think I sent you guys something you sent us an agenda and the topics okay good sorry it's been really rough last week oh yeah no don't worry I I did I was a poll worker I was a co-inspector oh cool you know I'm just waiting for the what's the hammer to drop because of you know I'm always thinking do I have COVID do I have it yet oh yeah I mean it's scary we're living in scary times yeah but I'm okay no I was tested inconclusive for the first time like oh shoot but it was I think it was a mistake because um I had just gotten from the dentist to um the test and my mouth was like anesthesia like oh yeah I was just like drugged up and yeah I was like you know what might as well do my COVID test too because it was during that time that it was scheduled and then they touched my nose I couldn't even feel my nose I was like oh that's nice so yeah and then in the first time in eight months that I test every month and they got inconclusive so I was like what the hell is this oh no oh that's scary so I went back again Monday and it's what Thursday and I haven't got my results so that means most likely I'm good because last time it was quick like it was yeah today I was like we what I've never gotten that fast you have to get tested for work is that yeah every month I don't mean I think it's like a unnecessary but at the same time sometimes we are in the community sometimes I can go a whole month with not seeing anybody I mean it really just depends yeah plus you guys work with youth so yeah yeah okay okay what do you say so we should open this meeting yeah go for it okay so um that the meeting is convened um and uh we want to do a roll call um do you do that Danielle or do yeah um I yes I do so uh we have all subcommittee members present except for member divine and member Ocanya and we know they're both unable to come or just one just member Ocanya I didn't hear from member divine um although I hear my oh sorry I was checking my email she doesn't look like she has said anything okay so uh we have our agenda do I need to share it or everybody has a copy or just can follow along it's not complicated um so I do want to call any public comments there are no hands raised for and we have no participants thank you sorry host I am a little unprepared okay it's okay so we are going to new business and um we go right to our review and discussion of the civic 101 videos topic list so does everybody have a copy of the list or shall I share that you have a copy every who if you do just do a thumbs up if you don't want to turn your sound on I'll give you a copy great right vince are we good to go member harper okay or do you want me to take this over yeah go ahead right I'm actually I'm sending you guys something here really quick um so you have your list which will go through but we also got a public comment emailed to us which I was really excited about um and so I'm sending that over right now um so that everyone can have it while I read it to you um let me just make sure one two three four five and one two three four okay I'm going to send it to you guys right now so we'll do this first um so we received so you guys should be getting it right now um we received an email from the cherry street greater cherry street neighborhood association on this topic um they wanted uh they wanted to submit their ideas for um for topics for both the videos and also um whatever spills over into the civic engagement academy um and so their email or their list includes participatory budgeting parking department overview how to contest a citation residential parking permit safety suggestions for structures downtown parking district what is out there santa rosa what is bia I actually don't know what that is visit santa rosa what is that business improvement area business improvement area thank you um public initiatives process what is a city charter overview of public banking what does it mean to be a tree city usa public art overview what is a historic district police department 101 logging a complaint sister cities who are they and how do we add more tot what is it and how is it spent where does sales tax revenue come from home sharing help others help yourselves homeless services and update question mark adu slash jadu primer equity initiatives from the city from the city and what are the differences between a week and a strong these are in quotes a week and a strong mayor why is spanish used on some materials but not others so that is the um the list from that neighborhood association to take into consideration on this topic um and then for those of you who did submit um for those of you who submitted your topic topics for the list uh coach i co-vice chair graves and member harper sorry i'm like super tired and apparently i can't speak this evening um thank you both for submitting your topics so from co-vice chair graves her topics include city of santa rosa history basic information such as office addresses hours etc and an organizational chart city of santa rosa online resources so things like website social media alerts apps city connections newsletter all about city council including districts and how to participate and that that includes um how to contact um view meeting comment at city or at meeting submit a proclamation etc and then all about boards and commissions and the member harper sent a very nice long list um so it includes what to expect from a city council committee board or commission what is the city council and what do they do what is the role of the mayor and vice mayor what is a board committee or commission city finance basics police basics park planning basics permit basics community engagement basics community advisory board basics difference between city and county government how to provide public comment serving on boards commissions or committees running for a city council 101 transportation or bus system public works fire department 101 where your water comes from virtual trip to the sewer system tourism dining and shopping in santa rosa so again those are subcommittee ideas and then staff recommendations we came up with a few so what is civic engagement and why participate in your local government and how does this differ from community engagement and what is community engagement how do i how do i make a public records request how do i find or how to find council meeting agendas and posting requirements um and because this is coming up this might be a good idea um for once the ordinance is adopted is the open government ordinance what is it and why is it important and what are the different sections of the ordinance so now that i've thrown all of that information on you i'm turning it over to all of you for a discussion so go ahead uh vince you're you're muted i i didn't mean sewer system water system you don't want to go traveling through the sewer system i've thought about it many times however no okay sounds good keith um yeah so uh months ago we worked on a list of stuff for the academy um i guess uh i i didn't i don't see that list here i guess i assume that it would be transferred over or is it in here is it in the agenda is that what that is um so that topic list is what people sent me i had sent everyone out um the list that you're talking about um along with i believe the agenda um or not the agenda i'm sorry along with the request for either adding to that or keeping those those topics and i didn't hear back from anybody on that list so okay i i with uh putting some of those items back in because yeah i i guess i might have misunderstood i might have skimmed it too quickly but i um because i gave all my ideas for that process i thought that i didn't need to do it again um so yeah i probably want to refer to that list and pull some stuff on there to me yeah um and i can if anybody wants me to quickly go through that list i can too all right um can we just hear other comments before we we get bogged down on in a certain way yeah like overall comments and um anybody want to share those thoughts um if i can go that would be great yeah um so looking at all of this and and then the additional topics that the cherry street association and eric ranger sent over um i think it might really the hubus to have the larger group talk about it and and decide what are some of the initial beginner um topics and then what are more intermediary or advanced or secondary tertiary topics and then how some of these topics can be uh subtopics to other items on here because some of them really relate very well um i feel like we would need potentially a little bit more uh uh participation to make that a robust discussion um not i'm playing all of us right here but um just to to make sure that we that we see it um able to go forward in a really constructive way and then um i also think that sometimes like looking at it in this really broad way are we starting to go into territories that maybe other departments within the city would would love for us to maybe not tread on their area and or include them thank you yeah i saw that thumbs up um so i i feel i get a little hesitant about um talking about like permit basics or parking um because those topics start to talk about policy and um and they're pretty they're pretty heavily weighted and they so they go really deep and uh one thing that we might want to keep in mind when we talk about what our goal is for the first three topics let's say and i'm just throwing that out there um is that we were i think we were going to keep these pretty short if i remember right like 10 minutes or something um uh maybe maybe i'm remembering that wrong three minutes is that what i'm seeing vince three minutes minutes not 10 yeah we need to keep them pretty short yeah okay um yeah you can finish um if you want but uh i think we could break you up so so yeah i just think keeping all of that in mind these are all awesome uh topics but i i don't i don't want us to get lost in the in the forest of so many topics and then then being so robust on top of it okay um do you want to say anything member Shapiro no it's a bit overwhelming isn't it yeah um so overall like my what i think my first thought is it absolutely needs um headings or themes and then sub themes like where um member vice co vice chair graves sorry trying to be really formal now um i think that you know when i looked at it there's a perspective of like community what community can do for themselves and what you know what we can learn from government there might be like two sides of a coin and i'm not sure i have it fully fleshed out yet that idea but um you know we have a lot of community activists in our group and who have a lot to share about how community organizes and stuff like that and then um then there's the whole interact how do we interact with government thing that seems to be going on and i agree with um Keith that member robert sorry that um there we did do a lot of work and i am i also assumed we'd keep some of that stuff that we worked on before um but i do think yeah and i do agree with um that going to the larger group and trying to um make some sense of it in different ways and we could even float that ahead of time and have people show up with ideas of what would they you know the buckets they might put these things in i don't know i don't know the way to go right now but my first thought is it is it needs some organizing first so from a staff perspective what we've been hearing in the listening sessions is people want to know how to participate at a city council meeting they want to know more about boards and commissions they would like um trying to think of some of the other stuff like how to make a public comment learning a little bit more about like one of the biggest concerns that came up over the summer and i think people find kind of get it now but it still might be nice to have that is if i'm making a public comment why does the city council stay so silent why aren't they responding back to me right now um and then um there are also there's also a lot of confusion that's coming out that's being talked about about like how a city creates a policy and why is it that like this this thing is being worked on now like i don't know let's say for example um uh one of the things that came up in public comment was um over the summer the city council was asked on a consent item to to approve additional funds to put the the logos on brand new police cars well that was also at the time when people were asking starting to ask for city council to defund the police and so people were absolutely outraged when city council approved that not understanding that was already part of the budget process it was already in the budget it just had to be approved so um i i think it's this this committee needs to keep that feedback in mind also so i have a question then all right i'll let you go first vince i was going to say that also a question is are we the audience and activists audience or other residents and citizens who are maybe less eligible audience for this particularly for these streets so remember that we had the bigger yeah um academy part it was a lot more complex but then because of coven and everything that's going on we decided to kind of cut back to these smaller snippets of what what do they really need to know and so we have to make a decision and ask who are who's our audience that we're trying to to get to this if we're trying to stay over the head of most citizens you know let's let's gear it towards us and activists or is there a happy medium between those two um those group those groups that isn't so dumb down that it that it loses yeah what's your problem well back to this anyway but um but also giving that basic information that that uh daniel was just talking about so just gotta keep that in mind yeah love that um daniel is that did we do our survey ever no it got it got completely put on hold yeah because i love that feedback from people in the community to hear what things they are interested in um well i would really encourage everybody if they haven't already to go read the listening session summaries yeah you're gonna get a lot of really great information out of there um unfortunately the final report we're working on is not going to be ready in time for this but it's gonna have a lot of additional information including we're transcribed or we already did transcribe public comments and now we're analyzing that information so you know that's a that's a topic in itself right somebody could go around and ask people what what do you want to ask from you know what do you want to learn about government i don't know and that could be a little three minute thing yeah but okay so i'm just adding to the topics um you know i i do agree you know i think that with if we're just picking topics based on what we're interested in um it it can it's going to be all over the place and i don't know that that's so bad either you know it's like who is the audience we're all going to be speaking to different types of people and everybody's you know part of the community but if we're doing this hand in hand with an academy that is kind of a different animal if you will i'm not really sure how you were thinking about it when you thought to make little videos about topics well i have a suggestion love to hear it i think these topics that everyone well except for um leslie because she just joined us but that this group brainstormed a while ago um or earlier this year whenever it was um i think they fit in with what co-vice-chair graves and member harper submitted already except for member harper went above and beyond which i think was awesome but um i think though that that's a good starting point those videos and then we use those topics in the academy like we can go broader with those topics obviously in the academy too but then we could also take it further in the academy with some of the additional um things that member harper brought up plus the additional items that the greater cherry street neighborhood brought up too so maybe we start with the list or maybe we take that list so the expertise sub committee is bringing item to you guys next wednesday to approve so maybe we take that list to the bigger group to approve um just an idea yeah i love it as a starting off point and that's what i'm hearing you're saying and correct me if i'm wrong um yeah and also i like the idea of allowing community members to make their own three minute video i mean we have all of those cameras especially youth dany and i'm looking at you um because we have those cameras and vince you're you know the women that you work with the men and women that you work with young adults they we've got cameras to to give out to lend as a loaning you know we were presented with that presentation um do you remember that when they there was a woman they were talking about the channel that we have oh and they and they were trying to gear it towards youth more but i think we can maybe ask them for this project we can ask community members to make their own three minute videos let me double check and make sure that that still exists because she's not with the city anymore yeah it wasn't that like in the library that you run out they were trying to yes get it in the library yeah i might not be around no more yeah but they have the equipment unless they donated it they're giving it away i heard it was still out there it's does not keep okay for that kate did you want to do kate did you have something sorry my connection froze i have i have unstable connection can you hear me yeah yeah yes can you hear us let me put it on the chat and maybe turn your camera off that might help i think he froze again yeah he does yeah you're right um well i will i will go while he gets unfrozen um uh i think that we're gonna have to figure out how to tackle the lists that we have already okay here's keep back but um and prioritize um and prioritize may be not the right word but uh i have what i'm hearing is that these smaller videos are a primer and uh to the larger academy and so you know if you take it at three minutes or four minutes each then um we don't want to overwhelm ourselves with having 20 topics to think that we're going to finish so maybe because i thought about this long and hard after our last subcommittee meeting in which we kind of were talking about it well our goal is maybe to get this done by the end of april and it just really set um it was really hard for me to believe that we would take us that long to have something to show out of this and so um i would encourage us in my way of thinking to maybe look at the list and if we if we have to come up with 12 uh primer topics that we could do into videos is to take the first three or take three of them and think of um intermediary steps that we could get a few of them done at a time uh so that they could be rolling while we're getting other ones done so i'm just kind of trying to think of it as a organizational development way of thinking and instead of you know these kind of petty topics that we're getting into far as um what how the city works uh because i think that member harper really hit it on the who is our audience and with these i think everyone our audience but that we have to remember that this is going to speak to those people that really need the basics these are these are really basic um information pieces about the city and how to interact with the city and how to be involved and i fence and i wonder if there maybe there's i think someone mentioned it in there um when they were talking about it is looking at maybe a tiered approach so you have your very basic and then maybe you have your intermediate and you have your advance and i feel like we need to start the basics and then we can i mean because there's there's certainly a group that is more engaged um including us and incur including um organized neighborhoods that um kind of probably at a higher level that i'm very curious about things that that are very complicated that people um if you if you jump over the basics then you know you're you tend to lose that group and if you're trying to pull along the most um the most potential people that we can engage as a group um that they might get lost in that process of jumping ahead to talk about the you know the exact permit process and the bia and blah blah blah i already forgot what they're doing but now i'm just going to start. Great Keith. So um when we were planning this for the academy we discussed the possibility of doing videos doing um sessions by department um oh yeah i still kind of like that idea um i think that could be a good starting point i think we could make changes from there like like all that internal and administrative department the cmo city attorney hr financing those could be in one video maybe but the large the large departments like water and um uh pet and tpw those ones could be their own video and that would include doing that would include pretty much all these topics here maybe there could be one for just for city council and boards which would include a lot of community engagement topics and make a public comments um that being said i also like vince's idea of it being tiered like maybe an intro one could give a very brief any very brief overview of everything and then all the subsequent ones could be more specific about departments so people could learn basics in the first video and then they want to dive into different departments with the topics that could do that i'm i'm also partial to um so i i'm hearing that this is like really about didactic but this is really about teaching people something about government and i and maybe this is you know outside the purview but i love the idea of community members trying to figure some of this stuff out too and or if they know about it being able to make a video for themselves um for every for other members of the community and clearly government stuff you know i think the departments would be able to come up with something kind of interesting if they had the time to do it so i like that idea and i do want to include community in it because i think if we want them to be interested they it's really to get them in it from the ground from the very beginning so the idea of these videos what what we'll do after developing the topic list is the members here plus staff will be assigned different topics to create scripts for and then we'll we'll move on to recording the recording part is going to definitely require community help um and i've told our vistas also that to be ready to act in some of these videos as well which will be great because they're they're all young so we nice to see them but i'm sure that we can get some other community members including youth involved in the filming of this in a um social appropriately social distanced safe way because we also have to think about that but um uh yes definitely i agree with you on on that that we need to have aside from cab members in these videos other community members as well yeah i thought the communications team was going to be doing the filming or are they just doing the editing or what was the more than likely it'll be staff that will be filming um and then we'll take all the footage that we have including any b-roll that we might have and we'll give it to the communications team and they'll throw it together and make it look really nice cool yeah that that's kind of the deal here with them helping us out with that we got to do all the filming so so would it be useful for us to um try to put things in buckets or do we just let the big group try to do that you know like um put it like topics together and see what they come up with as an organizing um you know i i guess i'm asking you this leslie because that was your thought is to have take it back to the big group and ask them what you can fill me in but i think you were saying ask them what they think about the topics and how they might go together or um what's most important kind of a little bit of a priority thing yeah i don't i think in this in this raw form it might not be the best to go back to the large group just because that might um really take over a whole meeting for a very long period of time um input is good but sometimes uh a lengthy input could could run us into some issues um so it might be good for us to organize this a bit first thanks fence and uh and then and then take it to the larger group so uh they feel uh that they have some input on you know if there's anything awry and kind of a thing like that robust discussion around you know so this you know that a topic could be too much or too little or um get into a department issue or something like that so um yeah i i'm all for discussing it now and and making it to where we have to have something a little bit more concrete to take back okay do you are you guys referring to the list that i i sent you the topics list um or so there's also the other list too that i sent out prior to asking you guys everything i think yeah so the one that keith had mentioned the one that this particular group put together last year and i know leslie i don't know if you were able to look at that um i did see it but i'm trying to find it right now okay i know i have your all your emails organized so i'm trying to it seems like a lot to tackle right now i mean i'm happy to start it get the ball rolling maybe um but we're gonna need to see it right and then i guess we could just have the list i'd have i mean i don't know it seems a little clunky to do in this setting i'm happy to work on it with somebody else outside of um yeah the issue is is macaulay really wants to get this moving like sooner rather than later she actually she had this like really amazing idea of having this done already i don't like know that's not going to happen um having what the topics all sorted you mean i'll figure out she wants to get the videos rolling and get get those created so um she wants to see a topic list presented at the next cab meeting i can i'm happy to work on it on saturday if somebody is willing to um to it has the time but i mean we can start it now i don't think we're gonna finish but we could you know and i we we do have a deadline i like having deadlines yeah so if we have the deadline of um the cab meeting and you know we we put it together by next friday maybe um is that the next cab meeting is next wednesday oh it's we're already in the third week yeah it's it's a special meeting because because of thanksgiving because of thanksgiving yeah okay um okay so how about uh if we had it together by oh well you tell me i certainly would give myself a few days like i'd work on it saturday happily i just jump in i don't know daniel daniel and uh okay you know i i think we might be just creating our own um stumbling blocks right now and yeah i i i get i get it it's it's harder to work in this oh i gotta find my other list so yeah it's hard to work this way but that's okay yeah i mean if yeah for everybody's game i'll look for my other list can we just put a word document on the on the screen and start putting stuff into the these the other documents into the buckets yes um am i just wondering uh am i remembering correctly um is this the document that was sent to us on october 20th yeah since gaven academy if you if you guys look at that that is a very loose and clunky list it's not i mean it's it's very interesting the way we did it but i don't think it's yeah guys think it is it's not hold on i'm not i think well we were rambling throughout this uh this discussion so i think it might be something very different what you think is um madeline can i share my screen please let me give you permissions thank you yeah i'm sorry i i haven't even been able to find that list and sure we're 20 if you said but yeah see what you guys have part of the overall survey yeah yes can you show your screen oh there we go okay um cool can everyone see that oh yeah this was the um yeah so this is what came out of the survey um and it's so that's part of it and let me just double check and make sure that was it hold on one more thing here um so the other stuff in the survey was just kind of like broader like um you know the the common components of an engagement program um and then what is your experience in city government and then the rest was this um this list here so i'm going back here okay so those look like themes to me well they're similar to the other list the topics list so here's the the topics list can you guys see the new one that i just put up no oh no okay um hang on i'm figuring this out i think you have to stop share and then do and then do it again yeah well that's a bummer i mean you could put them side by side i can i'm on a i'm on a laptop right now so yeah um maybe it's this one okay here we go so this is what was submitted actually you know what i'm going to do i think i know what i can do um is i'm just going to copy and paste this into this document here and then okay that way it's all in one document just kidding give me a moment because apparently apparently this is being stubborn okay okay there we go so this is the original list right here uh based i think these were based off of the objectives that we wanted to make sure everyone learned um in the academy um so very high level and then i think they're still reflected in the um in the list up here started by cove i share graves and member harper i just think that some of these just um get a little bit more detailed um so i don't know where would you like me to start maybe just putting everything with that mentioned city council together that mentions the board together okay i'm just gonna do it right here okay there's that and you know call out and see if um see if i miss anything and try to well the ones you told us that from the listening sessions um how to interact is that already up there how to interact with city council in city council meetings um hang on i'm just i'm pulling all of these together so here's another another bunch and then yeah how to interact with city i think it's up here in contact so like here's contact um but i can actually hold on i'll actually spell it out here um how do i interact say with my district council member now that we have a full district but also i heard at meetings in particular giving uh you know how do you present or speak at a city council meeting something i think you said that it as part of the listening sessions i think that's the one above that it is yeah how to engage with my council right here oh okay yes i know is there somewhere thank you uh i think okay that was it for council there's one right here fine council meeting agendas oh thank you oh right there okay what was that one there was uh right here how to find um council meeting agendas and posting requirements i don't know why that didn't pull it okay there we go um so that was it for council i believe um um yeah okay what would be the next category then wait would um how our policies created it wasn't that one of the listening session things that kind of overlaps with city council because it may start at city council um it could also start though with city staff and it city staff certainly um carries it out right but you know maybe our next oh well i i want to try to include what yeah what was that yeah maybe a topic could be um city staff but uh i am already starting to get the feeling that um city council and city staff uh topics are are pretty in-depth topics compared to what a primer video would be um see because the these two right here could be both under city city staff and city council as well as the city budget right yeah although that's an interesting thing it's how does that start you know and um but i i just want to be inclusive like i this is just stuff we heard because this is way too much detail right in what videos are going to be made absolutely yeah um okay is there an opportunity with the you know do a finance slash budget or something like that um as a category because i know when um i know when we've had those presentations um at the cab they've been very popular and interesting yeah in my eyes and looking at everybody else because everybody wants to know where does the money come from you know how better they decide where it needs to go love that yeah i shouldn't be saying blah blah blah so much but i guess it's like word for night no i think that that's a good a good point um because there's also in addition to the questions about um you know city finances and whatnot it's there's also is you know when there's a project that happens like corral square uh people automatically assume the city chose building corral square over homo services right and there's a difference in there between like the different pots of money that the city has and how they can use it um so that's a very good so who determines budget like who creates the budget yeah it's a really good yep thorny issue yeah so finance and budget could be its own category um there's a lot of lines about um boards committees commissions um yeah i don't know if it would be its own video but it can at least be condensed into uh a good point okay i feel like we're building out the um academy and not really the videos um but the videos maybe if we look at these will be um and we take and we really look at the videos as a primer that all of this information like not all of it but what would we say about these topics as a primer instead of all of those details you know yeah um but i i'm the jazz that all of the academy is getting built i don't think it's just the academy though that's getting built here although it's not a bad idea to hold on to that idea that we're going to have an academy but anybody can look at this and say here's the topic i want to do or here's what i think might be really interesting to start with the cab the cab item underneath boards there's a line a line just about cad oh uh down here yeah yeah that's a good one maybe we want to take one thing from every bucket i don't know you know it's uh it's hard that's five that's five lines but it'll probably i mean they're they're pretty much just two two different topics in that whole board what about um let's see heart sorry what about i see two additional buckets here possibly one is um a city organization or local government organization uh um which i actually think is important because again that's another thing that has come out of um i'll just put i'll just say local government organization um i think go ahead i think public safety could be its own bucket let's see a few different um i see yeah like three different lines about police fire yeah um can you explain that local government organization does that mean yeah it's organized like an org chart or yeah like an org chart so and the reason why i say local government organization is i think that we'll need to break it down into a city um like what's the difference between city and county because that is a huge one that keeps coming up um in these listening sessions particularly when we talk about um law enforcement um and who makes policy and who makes decisions there's i do yeah there's a lot of um confusion around like why the city did this or the county did this and it's actually you know the city didn't do this the county actually did it um if that makes sense and not just with public safety i would say that's also with homelessness yeah that is with um um you know the difference between a city council and a board of supervisors um and uh maybe we go i really i think it really is kind of like the city of santa rosa like you're introducing people to the city of santa rosa because we also have to remember that not all cities are one the same um so uh you know and even if you're moving from yeah a city or a town in sonoma county or outside of sonoma county and you come to santa rosa it's very different and when you talk to people they don't um they don't always know they're if they're new here um or even relatively new like you know five years in they they don't understand don't elect a mayor you know yeah you know simple things that i think that we kind of grow accustomed to um even if we don't know the exact reason right um i also want to note that we want to comment the three governmental bodies that people mistaken are um around education um the county and the city so we often get a lot of you know questions about you know we have somebody from the city a mayor or someone else and they're asking our residents would be asking about um school board stuff or you know school board getting stuff and it's like okay we still need to work on this yeah actually so it is confusing you know these different bodies so make sure we include that and i think um neighborhood organizations is a topic yeah but itself is a topic um because people uh you get historic neighborhoods which aren't always a neighborhood organization by the way that's right people just assume that it is i live in one um i do too and and um and then you get really strong organizations in neighborhoods that aren't listed on the city website as uh you know um as an area let's say or i guess geographically they're not they're not as prominent um i guess right now i'm thinking of just to bring up this topic which doesn't necessarily need to be solved in this moment but there's a lot of talk right now about moreland and yeah how that fits in and why it wasn't why residents on moreland weren't able to vote for district one city council member um and that it is that it hasn't been incorporated into the city so there's all there's all these kinds of you know discussions there's the history of different neighborhoods like south park um and then there is you know neighborhoods that came about because of or not really came about but they they rose to prominence in their organization coffee park because of recent disasters yeah i don't remember 10 years ago coffee park being as organized that's right so and that's how it happens right stuff emerges um i just want to point out that uh that that you reminded me leslie of like srt is really um looking at getting serious about organizing neighborhoods and really um putting a lot of our attention into that and i think if we maybe work with other um partners with other groups like we might be able to dovetail some of the um the academy stuff and um so that's just an idea that we're working on but um i do think that the stuff that different neighborhoods are doing could be really um important to how we talk about civic engagement and how we look at um like how does it happen like organizing in neighborhoods or organizing associations that's all done by people mostly that live there and and there's a lot to be learned from what people do and we don't really talk about it in civic in civic engagement because um when you organize right people know more about government because we start interacting anyway that's all i'll say boom i finished yay all right we have a time check it was quite skilled right there that was pretty cool and did you include the cherry street stuff also i haven't included any of that yet yeah so we those are probably subtopics that'll fit in there so we'll we just yeah we have to represent that i think oh yeah definitely what i can do is i can add those in um to these lists um okay how that i did that need to open this back up here we go there you are um all right so time check we've technically got one minute left unless people can stay a little longer so what do you guys want to do now with this list i guess is the question i think we need to condense it i don't think we can present this to the board the way it is i think we need to condense it i don't know if that's something you want to do if we should do it now but um like there's some that are the same yeah oh yeah well this is a repeat because i think this is already down there um how about so these two are the same what to expect for in city council what is the city council yeah that was too fishy i can't really see it so i'm you know i feel like i'm straining my eyes to do it but um i'm happy to take a look at it after you guys do this okay i just can't see it's too about running or becoming a city council yeah so let's see we'll get rid of that one because that's a duplicate how about i want to learn about the city council yeah yeah that's good and so these two are kind of the same too aren't they like i want to learn how to engage with yeah i want to engage with and interact you can combine them you can say interacting with your council member and the whole council yeah with this the whole city council yeah sorry i haven't seen screens all day too so much yeah yeah all right okay um how do i find um council meeting agendas um actually and i'm going to say what are the posting requirements um how to provide public comment um um i can get rid of this open government one for now too it just um yeah that gets really really down into the weeds okay yeah um okay so looking at this list here for city council um so do you want to so uh i was before i mentioned we could possibly do videos for each department and i'm fine if we don't do that but do you want to throw in um like city attorney and hr and city manager's office in with the finance budget just to cover those departments since there's been there's nothing else with them um let us put in finance needs to be all by itself i think finance because i think it's i i think it's it's a big complicated i also know i will say city manager there is a um that that we don't have to try to tackle everything yeah this and that we're going to grow this and i think of things like the city attorney as something that is is just so much higher level and also it's probably good to ask the city attorney if we can talk about the city attorney i can tell you guys right now that the city attorney and i share the same birthday okay well that's all i'm saying about that down i i just want to say that the city manager has such a big role in finance budget that um and i think that really hardly anybody understands what a city manager does exactly and i think that actually if we're going to talk about the city manager and what the city manager does it shouldn't be in finance or budget it that should be kept completely separate because the city manager does so much more than just that oh yeah no i agree yeah if there's if there's like a beginning video then maybe you can be touched on there just talk about the form of government well how about here look yeah including yeah oops i think the organizational chart will really um to Keith's point uh a bit about each you know how each department lays out and is connected to each other which has really changed i mean even someone who was very involved and well about the city five years ago it has it has grown and it has changed and there's been lots of reorganization that's happened what now two times in the last five years um if i can remember right so that that organizational chart is going to be a great yeah primer in and of um let's see let me go through real quick um so i'm going to take out all about or all about city boards and commissions just because it's so broad it has to repeat it's it is it's kind of a repeat i like this um what about this one is that different from what is a board two and three are the same about how to serve okay so these three you're the same as the first one you mean um no i'm saying two and three are this are pretty much oh two and three are the same okay okay i think we got serving on boards committees and commissions were kind of what we did with our little flyer that we were going to take to yeah you know um so it could be like a subtopic of what a board and committee commission is yeah so okay um cool so i'm having fun yeah i know who is that i like it it's nice background um so we've got city of Santa Rosa and local government organization um i think this is actually like there's no duplicates in here in this one unless anybody sees something um here under under public safety i added two i added the ccat although they may want to do their own video for the police department may want to do their own video ccat is going to be the new chief's community ambassador team um they're gonna be kind of like the cab except for it's very very specific to srpd um and it'll be run a little bit different it's not a brown-acted group etc so wow more to come on that um and they may want to do their own video for that but i just i put it there just in case and then um what is the difference between srpd and the sheriff that is like yeah for public safety that's the number one we keep hearing in the listening sessions it's like everyone just has like it's just so confusing you know so um i just added that in there just in case and you know what maybe they want to do their own that's fine um we'll let them do their own but just in case we'll leave it there um i created this category community engagement and advocacy um so this is things like i want to learn how to influence change in the community i want to learn how to become a community leader i want to learn how to make my neighborhood healthy and safer which actually i'm gonna do this hold on that's a neighborhood one yeah there we go okay um what is civic engagement what is community engagement etc and then community well community engagement basics that's covered up there so um neighborhood organization um how do i start a neighborhood historical neighborhood associations and other neighborhood groups and i'm going to learn how to make my neighborhood safer healthier and safer under neighborhood organizations we might want to include our um um oh yeah what was that what's improvement oh oh that and then i i made a category and this is like subcategory of city services and processes for you know everything else um um so those are some of those are some pretty big topics i'm wondering if that could be split up um and i was also noticing that um we don't mention like any of the the housing and our homelessness programs code enforcement like that i was wondering maybe if we can break it up into like all the housing permitting code enforcement homelessness stuff and then like the infrastructure and parks permit parks uh water public this is public works i don't know i'm just trying to think of a way to split it up and also cover the big programs oops so we'll say city oh then we go oops having such an issue right now um so it'd be like well and you you still don't have the sewage system that um Vince wanted in there it's right here don't make fun of me okay i actually i was sorry you said take it off i know i i was talking about the treatment plan i yeah i yes that's a great i like i want to say the treatment plan not to it's the same thing picture myself oh no the water treatment got it i don't know economic development could include uh the arts program if you want oh and that uh actually it's sorry public arts program yes uh and actually it's going to include the city banner program which might maybe might include i'm not sure yet i have to find out um another one you know i hear a lot um and right now it wouldn't apply but it will in the future is how to get uh to create an event and oh let's see oh you just gave me under economic development yeah yeah so everybody always wants to know the how-to's of that because it's a little it's a little amorphous on online like parks versus courthouse square versus your streets actually if you take a look at the neighbor fest toolkit that's for block parties but you can take it a step above and make it um we have all the information there um you would just have it to have to add in all of those other pieces for like a larger scale event so but like the the the baseline is already there is what i'm trying to say but you reminded me of something what is that it's called community promotions grant program that program i'd like to see the general plan also um in that economic development um thank you there's one's running it and it's all that's planning yeah that's planning um isn't that the same department it's the same economic development they're they're different divisions so okay yeah uh if i mean you know what you could throw stuff into the the same bucket you could throw planning i feel like you could throw planning and housing and permitting yeah you know what though nervous about putting that on there i'll put it there i would put i would put permitting permitting in that section yeah that's a good idea yeah even though it's yeah i wouldn't put it in an infrastructure even though there's obviously a lot of permits i just don't see us doing anything like video i mean maybe for community engagement or civic engagement academy yes absolutely but for videos i just don't see us doing something like that well it just happens at srt is using that as a one of the starting off points for creating good strong neighborhoods right right i'm just saying that that team has all the money for that project when it comes to developing stuff like this i don't i think their consultants might be doing something they are they are yeah so so i wouldn't want to duplicate efforts is what i'm saying and that's why i want to include it as you know it's a way that we are going to determine what we want our city to be and how we are going how policies are going to be right um created and i it's just yeah i i like it because it's about getting people engaged in it too what i'm hearing danielle say is that there is a consultant group that the city has engaged with and they are creating oh create the video yeah i totally agree yes yes yes yes duty members for academy that makes sense yeah and it obviously this totally agree they are making one i forgot that they were actually making a video but i'll leave it on here yeah the academy says srp uh you know srpd is on there you know the other ones so okay i want to know if leaving those kinds of things on there and us bringing it back to the full cab next week on wednesday can really open up a huge can of worms so i don't know you know uh and so i would really love for us to think about this like what do we want to present next wednesday that we are going to be able to say um to the rest of the cab this is our starting point not necessarily this is the totality of all of what these videos are going to be or all of what the academy is going to be but this is um something that we could start with and get accomplished and look at for that end of a full goal or maybe even sooner so we can start yeah we can start by crossing off like putting a line through the ones that um like the police like the general plan update the ones that we know um we need to ask the other group if they want if they're making their own or they want to do their own or they can be second tier um videos because we can't go ahead and say make a video about the srpd when we haven't even asked them so let's say let's do low-hanging fruit is you know um primers of a you know the low-hanging fruit here too because these are all departments we can't really so let's um let's stick with this one right here can we put the um how to request a pras in another bucket we can yeah the open government one um i mean we wouldn't want to do a video just about that right yeah yeah right do you want me to to move it up to the the if we're calling this like tier two or parking lot stuff like this yeah this we can move up can we fit it in one of the other buckets what are the what are the other buckets that i could fit in oh um that that could fit in their community engagement right i mean are you i know i'm sorry for roberts but um i don't know if we're gonna lose our quorum that uh membership mirror host is trying to say goodbye sorry we're fine i didn't want to leave without messing everything up i i just have to get to somewhere okay yeah i think we we need to wrap it up anyway thanks for coming danie yeah sorry we should know i i i just want to um really quick yes keith uh public records i think that's important actually um what if we put it under city of san rosa that's what i would say local government oh i want to learn about stuff yeah i think it goes there i could i think i could fit there or community the community engagement and then also i might want to you might want to throw a recreation under the community services heading oh yeah yeah yeah uh i guess i'll put it right here and then recreation under here under these guys oops yeah yeah i guess community services yeah actually that's oops well yeah let's put under community services i mean yeah we could change it later okay so i need to go as well yeah so i would like to make a suggestion that we all get um a copy of this before it goes out on wins you know gets on to the thing on tuesday or oh you've already sent out a an agenda right i posted the agenda however waiting for um it's final um there's the links to the new stories that we'll be sharing um those probably won't be ready until monday so we'll have to wait you guys will get that on monday but um but can we add working with the cab because the agenda is already created i can revise the agenda oh you can okay yeah so um i want to negotiate for getting this before you revise it so yeah just to get a look over because i do need to go and i i'm happy if you guys continue to work on it um but i would like to um be able to send it out um after the meeting is over the one thing that i do ask though is in order to meet the 72 hour before please send it to me no later than saturday yes i will be working this weekend i will be too so um okay so send it to me by saturday so i can get it posted on sunday saturday what time end of the day is fine great yeah thank you okay um is everyone i know cecil you have to go what about everybody else do you still want to work on it or do you want to just take it and um and whittle it down more on your own and then send it to me thinking that maybe we could figure out the three topics that we would want as first primers or i don't know how to say that right is yeah start okay okay i'm happy to get it and i'll give you as long as i can um weigh in yeah but later okay thank you yeah everybody bye okay um so you said leslie that you want to get your get the three yeah like it it appears to me that there might be three um headings that you could just say you know these are the three that we would present okay i don't know how everybody else is feeling but it's it seems like it's kind of like migrating into organization on its own yeah yeah with with your cursor skills i know um vent did you have um yeah i'm fine okay can you can you keep scrolling down just a little bit you know what can we move this down into the the other list the services city services list under community services yeah well no not community services i just mean like oh the second tier the second tier yeah yeah yeah okay because it fits with all of the other yeah more defined city services yeah i like it tier two is very neat it is it's i really feel like tier two fits into the academy and like when you talk about like different um departments you know each session or whatever um tier two feels like there would be people from those departments wanting to be in that video yeah yeah that's what i expected um yeah i expected to be working with people from every department if we even mentioned them yeah exactly okay so then we have the here's the buckets then city council finance but or budget uh boards commission committees commissions uh city of santa rosa sorry city of santa rosa community engagement and advocacy and then neighborhood organizations so we have six and remember this doesn't have to be like end all like we could start with three and then move on to the next three after we're done so this is just a starting point do you does anyone think that we could combine uh community engagement and neighborhoods i feel like you can yeah yeah yeah because actually we have um things like how do i start a neighborhood group or neighborhood association we have those resources on community engagement's web page yeah yeah and uh yeah being community engagement could just be involvement with your neighborhood doesn't necessarily need to be with the government so yeah exactly yeah i think it's a good mix okay cool um is finance something that also is tier two vince is going to argue i know um that's a that's a good question actually um no i was thinking of it maybe maybe it is better and and it might be better coming from them anyway so i'd be okay but see i'm not complaining i think as a um as a topic makes me think of uh schoolhouse rock like a schoolhouse rock video for it you know with really cool graphics and pot of charts that's the one that did uh a bill right yeah yeah okay yeah i mean because it could get so um so hard it's yeah yeah someone talk about finance uh that it would be great if it was this animation yeah cool we're down to four topic areas now that's pretty good so what do you guys think about the four topic areas can we um justify can we love boards and commissions and to city council i mean we could yeah because it's down three yeah that's that was actually my um original intention is to have council on board yeah because yeah definitely can stay a point and yeah it also leads to you know how to run for city council or how it does like it's fair step potential for some people good job guys look at that some of the subcommittees are committees of the board of the council yeah oh yeah i think that's good whoo we did it i would i would just say maybe put the city of santa rosa and local government organization as like if we wanted to and so that you know when we presented to the rest of the cab that that might be like first of the first year um and then uh city council and then community engagement or vice versa i don't know um but you just jump right like if we put on the piece of paper city council first i could just see people trying to reorganizing in their head you know but so maybe two so two could be should either be renamed city council slash boards or or maybe like um what's the a word to to cover um uh not legislation but um every leadership or something i'm not sure how to how to describe it city encompasses all that sorry not city leadership because city leadership is also the department heads yeah so um maybe just city council on boards or something i don't know how about elected and appointed positions city elected and appointed appointed positions wait is that is that what you're trying to say keep is that or i'm going in a different direction but i'm fine with that or it could be oops um uh the other suggestion of city council and boards i i think that sums it up better because it's not necessarily about the position but the role oh it covers them yeah city council and boards um and boards yeah i guess so that's that's good for now okay um actually and i'm gonna say and advocacy um that's pretty darn good yeah i agree all right yeah okay um so actually i have a quick suggestion before we sign off here before we finish so even though the community advisory board fits under here we mentioned community improvement grant program down here so i mean yeah go ahead sorry um i mean cab does kind of overlap so i mean it it does we can mention it in two videos i don't think we need to put it in one way or the other uh and maybe put cab slash um cig cool awesome yeah would you would you um mind removing all the i want to learn no yeah it's simple this is simplify the language for when you present it to the board yeah yes so i'll do that on yeah i will i'll do that you don't have to stay here and watch me do it um and i'll send it out to you guys for one final look through and send it to sisi'll also because she wants to see it um yeah less words i think yeah absolutely okay um anything else let us to look at the cherry street list and yes that's right it in uh or completely leave it out and then included in later i'm just i just know that since that was presented that is that how do we want to address well what i will do is i will look and see because a lot of what he suggested already is already in here and what is not will most likely go down into the service areas anyway yeah um and i'll add those to the different service areas so it's included um but i like this stuff up here it overlaps basically with what he wrote down or what he yeah there's like four four lines that involve tourism like four lines that involve housing so yeah most of it's covered and then some of them are probably too narrow to press to want to include yeah thank you guys for sticking around to do this yeah all right um anything else before we adjourn okay all right thank you i will stop sharing and i will see you guys next wednesday you're giving us good chin right there yeah yeah all right i'll talk to you