 Welcome to LAN Portal! The LAN Portal is a free online resource that gives access to data and information related to LAN governance. In this video, I am going to demonstrate how you can add a resource to the LAN Portal's LAN Library. For this demonstration, we are going to add a workshop report by the Global LAN Tool Network that you can access from their website. You can see the full PDF here. Before we are going to log onto the website on the top right of the screen, I will take you through some conditions that you need to check before you are adding a LAN Library resource. First, you need to create a user account on the LAN Portal, which needs to be approved by a LAN Portal administrator. You can sign up to the LAN Portal by using the link in the description of this video. Secondly, the type of resource that you want to add should fit in the LAN Library. The LAN Portal website has three sections, the LAN Book, Debate and Library. The LAN Book holds statistical and numerical indicators, and in the LAN Debate you can add news, blogs, events and profile organizations. Any other resources can be added to the LAN Library. The LAN Portal has a strict open access policy, therefore any resource you add must be accessible online, without any login restrictions or payment barriers. If the resource you're adding is not your own, you need to check whether you are allowed to share the resource online. Check the licenses for any sharing restrictions. If you are unsure about the license, check with the owner of the materials before you add it. And finally, you need to check whether the resource has not already been added to the LAN Library before. You can check this by copying the title of the resource and putting it in the search bar. Using quotation marks will ensure you have the most relevant results. In this case, we can quickly see this resource does not yet exist in the Library, but in case there are more results, you can filter for the LAN Library resource using the Advanced Search feature. If all the conditions are met, we can proceed with adding the resource. If you're logged on and click on your user icon on the top right of the screen, you get a few options to add different types of resources to the LAN Portal website. We will select the LAN Library resource. You will be directed to a form with several fields to fill in about your resource. These fields together make the metadata of the resource you're adding. The metadata provides information about your information. Through these fields, you let users know what they can find in the information you're adding, as well as machines when they crawl through databases. There's a limited amount of fields that are mandatory to add, but in general, the rule is the more information you can add about the resource you're adding, the more a user will be able to determine whether it's a useful resource for them or not, and the more likely it is that your information will be reused. The first fields that show up on a LAN Library resource form are the title, possible subtitles, abstract or description, and an image field. The title is obviously the title of the resource you're adding. Make sure not to use all capital letters and check if the spelling is correct. If there is a subtitle, you can enter one or more subtitles in the dedicated fields. The abstract or description field is an important field as it provides a user looking at the page with the most information that he'll find about the resource. Either fill in this space with an abstract or use a description of the resource. If nothing like this is available, a short preview of the introduction chapter of a resource often suffices as well. For the image, you can select the cover image of a publication. This is highly recommended because users tend to open a resource with a cover image faster than a no-preview available item. In this case, Giltian has published an image of the front page, but it is rather small, so I'm going to add a new one. I am using a Mac, so when I hit Command Shift and 4 at the same time, I can select the image I want to save, and it saves it directly to my desktop. If you are on a Windows computer, you can press the print screen key on your keyboard, which saves the page to your clipboard. You can paste the image in Paint or another program and crop the cover image. Once you've done that, you can upload the image to the lamp portal server. The second group of metadata fields concern the subject of your resource. To make sure that your resource shows up for a related search, you have to make sure that you enter the subject of the resource carefully. The lamp portal website makes use of controlled vocabularies to topically and geographically classify the coverage of your resource. A controlled vocabulary means that there is a set list and that you can't add any new suggestions. For the geographical focus, you need to enter what area in the world your resource covers. This does not mean the place of publication. The lamp portal differentiates between global, a regional, or a country-level focus. The list of countries and regions are based on the UN system for countries and regions. For the topical focus of your publications, you can enter categories, themes, or keywords from the controlled vocabulary LANVOC. Through a participatory process, we identified three overarching categories, ten themes, and approximately 270 concepts. You can choose which are applicable to the resource you're adding. We recommend that you fill in as many concepts as you can, as that only makes your resource more discoverable. You can start typing and see whether your keywords exist in LANVOC, and you can also view the full list of concepts through the link on the bottom. The About the Resource group of metadata fields cover more general information about the resource and how to access it. In the Resource Type field, you can enter the type of resource you're adding. As a LAN portal harvests from many diverse sources who all use different terminologies, the types of resources are very broad. You can enter the one that is closest to your resource or even add several types of resources. The GLTN resource I am adding is a workshop report, so I will enter reports and research and also add training resources and tools. The Resource Language is the language of the resource you're adding. Not all languages are featured in this list, but if you would like us to add a language, please email us through the email in the description box below. There are three different options to provide access to the resource. The first option is the resource URL. This is a direct link to the document where the publisher published it. The second option is to upload the resource to the LAN portal server. There is an 8 megabyte file size limit to the documents you upload. The third option is to provide access to the page on which the publisher provides the link to the full document. Often publishers appreciate it if you direct users to their webpage first and then they can click through to their original resource. Under the details heading, you can find some more detailed information about the resource. These fields include the data publication, the metadata model of the LAN portal records the month and the year a resource was published in, so the date you're selecting in this field is not very important as long as it is in the month and the year. If only the year is specified in a publication, then we recommend to enter December as the month. As in any case, the publication would have been published in December if it was published in that year. You can often find the date of publication on the second page of a resource just after the cover image. And if not, sometimes original publishing page provides you with more information about when it was uploaded. The pages and duration fields refer to the length of the resource. If we're talking about a bibliographic resource, please enter the amount of pages. If it is a video you're uploading, please enter the duration in minutes second format. If you're uploading a map or an image, feel free to leave these two fields empty. The ISBN resource ID. If the document has an ISBN or a particular ID number mentioned anywhere in the document or on the publishing page, feel free to enter it in this field. In this case, we do not have an ISBN number or resource ID anywhere. So I will leave this empty. Source information. The final set of metadata fields refer to the source of information. This is particularly important metadata because it allows a user to judge the provenance of the information. The LAN portal distinguishes between different types of sources. The first is the publisher. The publisher is the organization or institution that has published the resource online. This item is always linked to an organizational profile on the LAN portal. So when you add a LAN library resource, be sure to check whether the publisher is already profiled on the LAN portal website. If not, you have to create an organizational profile first. The second type of source that the LAN portal identifies is the data provider. A data provider of a resource is the organization or institution that the LAN portal foundation has an agreement with to automatically harvest a lot of resources from. Unless you have such a specific agreement with the LAN portal, you can leave this field empty. The author, editors, and contributors field speaks for itself and allows you to enter the names of the authors, editors, and contributors that are listed in the publication. This is a free text space, so you can copy-paste the information in there if you want. In case the author listed for a publication is an organization or an institution rather than a person, the LAN portal metadata model has a separate field for that, namely the corporate author field. This field is linked to an organizational profile on the LAN portal. The same counts as for the publisher field, you need to check whether the corporate author is already profiled on the LAN portal. Otherwise, you need to create an organizational profile first. Finally, the license of a resource is very important as well. It tells the user whether and under which conditions they can reuse the information in the resource. The license of a publication can usually be found on the second page after the cover page or on the very last pages of a publication. If no license is specified either in the document or on the website, it means that the resource is all rights reserved. Sometimes there is a copyright statement included in the publication. Usually, this is in the same place as the license. If such a statement is included, you can copy-paste that in the copyright details field. If not, you can leave it empty. You have now completed the LAN library resource form. Please be sure to check all the inputs that you filled in and make any changes if necessary. When you're happy with how it looks, you can go to the bottom of the page and hit Save to publish. If you are a regular authorized user, your resource will need to be authenticated by the LAN portal staff to be officially published. This is not a check for the contents of what you've published, but merely that it's not spam or unrelated to LAN governance. If your resource is not published within two working days, please contact the LAN portal library team to check on the status. If you are adding resources to the library on a regular basis, feel free to email us and ask us whether you can have a contributor status. In this case, your resources do not need to be published by the LAN portal team. Please do not hesitate to contact us if you have any other questions at lanlibraryandlanportal.info.