 Welcome to the journey! Today we're gonna talk about how to time block your calendar so you can get more stuff done. Remember when multitasking was all the rage? Yeah? And you know you thought, hey I'll multitask, do a little bit of this, do a little bit of that, I'm gonna get so much done and it's not the case. Not at all. And actually multitasking has the opposite of fact. You take away the momentum of actually getting things done when you switch tasks and it's not going to be as efficient as just sticking to one thing. So one way I combat this is through blocking off time in my calendar. This is really going to reveal the nerd in me, but I also color code it. So do you want to know about it? Sure. Okay so I think about my day from like 8 30 a.m to 5 30 and I think about what's urgent. If it's urgent I color code it red. If it's a meeting I color code it green. And if it's like this should happen today but like if it doesn't get accomplished today NBD blue. And then from there I do little time blocks at certain times a day because in the morning my brain works differently than the afternoon. So maybe writing a webinar script, block off two hours for the afternoon whereas in the morning I would do something else like create social media slides. Like a little bit more vibrant cup of coffee creativity. Interesting and I like how you mentioned certain times of day because I know some people work better at night. Others work better in the morning. Myself I am a morning person. Give me the hardest things I need to do. Get that done first early in the morning because after lunch like now I'm not feeling too enthused to keep up. But I do the same thing. I do block off some things on my calendar. I am all about technology so I use Google. Google calendar on my phone. You may, some people may find it easier to just use a actual tangible calendar where you just write it down and you have to remember to look at it. That works for you? Sure. Another great thing about time blocking your calendar is it helps you from overbooking yourself. You can really stay structured with your time. I even include a lot of people don't do this. I feel like but in my work calendar where I just told you about the color coding and the time of the day I also have for the color orange my social life because you guys do balance whether that is the work that you're doing or the social life that you're leading or your exercise schedule. So I literally block off time for all of those categories. And I do the same thing. Like when you say exercise in the morning I'll have a little block where it says hey you got to get up 6.30 or so. Get your exercise in. I've been working out my eyes closed. I'm getting back to it. If my wife is watching I am getting back to it. But things that you actually schedule so that you know hey I'm going to take this time for me self-care. My wife is big one telling me about that. It's important just like Emma said good balance. You can't just be about work work work work work and you have not so much left in the tank to keep giving out. And it's a commitment too I feel like if I say I'm committed to getting this work test done today at this time it helps it's that extra step of commitment. Same with I am going to go to yoga at 6 a.m. tomorrow. Another cool thing about time blocking is it makes tasks harder to ignore. Say you write things down and you have all your tasks in a list. It's easy to jump around in that list and say oh I'll do this one then I'll jump to this. But if you have that specific time blocked off for that one task you know you're going to be dedicated and focused to it and you'll be so much more efficient. Treat the task like you would a meeting right. This is a time don't be late and wrap by the end of the hour. And it's funny because you wouldn't be in one meeting and say hey by the way halfway through I'm going to take this other meeting. Y'all just hold on. I'll be right back. You wouldn't do that. Alright so we're going to tell you how to get started. First evaluate your task list. I think this is really important because it can help prioritize what you do. Also think about how much time does this task take first this task as well. And then also what's more important like in a week I know I'm like I have got to get these tasks done by Tuesday or by Wednesday and that really helps me to prioritize and then also like we talked about a bit ago what do I how do I perform in the morning with certain tasks versus the afternoon versus the evening. And also sometimes it's better to get those harder tasks the ones that you may not enjoy out of the way out of the way first. And like Emma was saying if you work better in the morning like myself get that hard task right there a.m knock it out so that the end of the day you can take that momentum of actually accomplishing that and going to your other task. I had this friend who brought up recently she's like do ever just put tasks in your calendar that you know you can get done that day just so you can delete it and feel really good. I was like do I maybe I do do that and then I noticed that I do I add things in there that are just like get me started in the morning where I'm like oh that's done I want to roll. So think about the time of day when you're actually blocking off the time for the task because that's really important with you know what makes sense does it make sense to maybe start your day with Pilates and then go into your work day depends where do you need to be do you need to be across town for a meeting logistics matter or are you going to have a zoom call that's a big one for me like if I have to be on video I'm not going to go do work at the coffee shop today that's just annoying. No one likes that person that's doing a video call at the coffee shop you're just shaking random people walking behind. Yeah so think about what that is you need to be done where you need to be for it and then what comes before and after. So all of this is good at the same time you want to be able to be flexible so it's good to have some checkpoints some review time to see how things went or during your day or during the week and see how you may adjust it as you go along because you don't want to be so rigid and set in stone to where you can't be flexible. And the last point share with your team we do this a lot I know on the marketing team over at GoDaddy just to know whether you're going to be out of the office PTO on a flight you know I get where meetings are planned and if I didn't block off that time like hey I'll be flying at this time like whoa but you were available in your calendar and then there's that miscommunication and you also think about it you don't want to be contacting your team or they're contacting you and they just get sent a voicemail it's like you're just feel like you're barging in on them so have that communication with your team and the transparency whether it's hey I'm you know leaving work early today so I'll be available from 445 to 545 because I'm going to spin class but I'll be back online at six. And it's also good to have that kind of communication with your customers it's okay to say no in my role in customer success dealing with client facing interactions I have to tell customers at times I don't have time right now but I do respect your time and what you have to get done is important to me so let's do this I have this day and this time or this time available which one is good for you that just shows that you do respect their time and you do want to make that effort to take care of whatever their concern is that you respect your own time exactly I mean that was a big thing I know as on sales for GoDaddy is they were like you know don't just say you're available anytime that comes off to a prospective customer like well what do you have anything else to do you know nothing else to do yeah but if you show hey I got you know one o'clock or three o'clock today what works best for you you just learned how to time block your calendar so you can get more stuff done comment below like this video and make sure you subscribe to our channel and ring the bell so you're first be notified when we have new content coming out this is The Journey see you next time