 Good morning Kimberly. Can you hear me? I barely can hear Kimberly, but I heard you. Oh, hang on. Oh there you go, now I can hear you. Yeah, much better. Okay, yeah, thank you. Good morning, this is Vandy. Checking in for sound test. Good morning, I think your sound works and sounds great. Thank you. Testing, can you hear me? Yes, we can. Sounds good. So if there's anyone from our applicant team in attendance that would like to check your sound. Please raise your hand in the Zoom meeting format. You're part of an applicant team and you'd like to do a sound check. Good morning Adam. Good morning Kimberly. Can you hear me? Yeah, sounds good. Thank you. Just want to make a note to our attendees. This is the webinar version of Zoom. So if you're confused, if maybe you feel like your camera's not working or your sound isn't working, we will give you opportunity to speak as the appropriate time comes. Cameras will not be functioning for our attendees, only for our staff and panelists. And we're getting down to our last couple of minutes here before we get started. Just want to let everyone know if there's anyone who is part of an applicant team who would like to do a sound check, please raise your hand within the Zoom format. My name is Andy Gustafson. I'm Zoning Administrator and I want to call this meeting of the Zoning Administrator, September 16, 2021 to order. Before we begin the items on our agenda, I just wanted to review a couple of things. First, this is a webinar or a Zoom meeting held virtually in compliance with the provisions of the Governor's Executive Orders, which suspend certain requirements of the Brown Act, which allows us the Zoning Administrator meeting to be held as a virtual meeting. This is a normal public meeting. Participation and input would be allowed as if we were holding this meeting face to face. The difference is those of you who are on the Zoom call, you will need to raise your hand using the hand icon and you'll be recognized. And when you do, when you are, you'll need to unmute yourself. If any of you are calling in, which is also the other way to participate, if you're calling in by phone, to be recognized, you will need to press star nine and you'll be recognized and allowed to make comment. This is a live stream meeting. It will be recorded and will be available at the website and I'll give you the URL. It's also on the agenda before you on the screen. It's HTTPS, backslash www.youtube.com, backslash say of Santa Rosa. So, at the start of every meeting, we provide opportunity for members and attendants to make a public comment on a matter which is not on the agenda, but which is a part of the Zoning Administrator's jurisdiction. If you wish to make a public comment, please raise your hand or press star nine to be recognized. Seeing none, I will move on to our scheduled items for this meeting. We have three items on the agenda. First one is a public hearing item. All these items that we'll be discussing today may be appealed. The appeal period is 10 calendar days or the first day after the 10th calendar day that's open for a normal business, so that'll be the 27th of September. If you wish to appeal a determination made today, please contact the project planner and they will guide you through that process. All right, so with those preliminary steps out of the way, let's launch into our first item which is a public hearing item for a hillside development permit at 3926 Chanterelle Circle and the project planner is Lonecic Halley. Thank you, Mr. Gustafsson, and good morning. So I'm going to share my screen so I can start my presentation. There you go. So as you mentioned, this is a public hearing for single residents located at 3926 Chanterelle Circle. This is a minor hillside development permit. So the minor hillside development permit is to add approximately 2782 square feet, including garage porch and deck to the rebuilt project of 7666 square foot single family residents that was destroyed by the top fire in 2017. As of this addition, about 142 square feet is outdoor covered area and 1,550 square feet is uncovered patio, stairs, and terrace. And the total area for the new residents with all the additions is going to be 9,511 square feet. And also, the applicant is proposing to add a new circular driveway configuration. In my next slides, I'm going to go over each one of those and explain them. So here is the current site. As you can see, the previous house had two driveways. One driveway was accessing from the north and the other driveway that was added in 2003 or 2002 is accessing through Rincon Ridge Drive. The parcel is zone PD, plan development, and the general plan land use is very low density residential. This is the previous house. And again, as you can see, two drivers were provided for the lot. And the new project will remove the driveway along Rincon Ridge because they are going to have only one driveway. So this driveway will be abandoned, will be closed, and a circular driver will be added along Chantler Circular. So this is the previous house. As you can see, it was a two-story building along Chantler. And on the back, it was one story. This is the current lot is being cleaned. But you might see in these pictures that lot has major slopes. And the previous house actually was built on areas with slope more than 20 or 25%. And the new house is going to be placed at the same location. So here is the proposed site plan. As you can see, the driver on the Rincon Ridge will be removed. And the new driver will be added on this area and be connected to the existing driveway on Chantler Rail Circle. And the majority of the house is going to be on the same location. Next slide, I will show you just approximately the previous location of the house and the new addition. So the green line shows the previous house approximately where it was. And the red lines are showing the new addition. If you pay closely attention, you will see the majority of house is going to be constructed at the same location. The extension of the stairs and porches along Chantler Terrace is basically most of the new addition and some porch and terraces around it. And also here, the yellow line shows the new driveway that will be connected to the existing driveway. Here is the slope analysis. At the center, you will see slopes between 10 to 25% where the house used to be located. Let me show here. There you go. So let me go back here. The majority of the addition is in this area that is sloped less than 10%. And you can see here where the new stairs and porches will be located. And the driveway will be located on area with more than 10%. And here are the contours of the lot. Again, you can see the new addition is going to be located in this area that has slopes less than 10%. And the driveway will be located in the front. And in our zoning code, hillside development permits allows our driveways to be placed within the hillside area as long as they are not placed on slopes with more than 25%. And here is a section from the site. And here is the majority of the addition in the red box where it's going to be located. As you can see here is the driveway where there will be some grading. But the new addition for terraces and porches are majority in the flat area, as you can see in this section. Here is the left elevation of the site. The maximum height has to be 35. It cannot exit 35. And the applicant is proposing 33 feet and four inches. Here is the another elevation that shows the garage. And this is the front elevation and the rear elevation. The front elevation is similar to the previous house. Two story and the back still one story. And these are the section. We had a person from the public having questions and comments regarding the height exceeds the required 35 feet. So the applicant provided these additional sections of the house showing the natural grade and an imaginary line as being described in our zoning code about the property to show the height does not exceed 35 feet as required by the plan development and as required by the zoning code. Here is another section that shows the natural grade and the height does not exceed 35 feet. So the notices were sent out. We received a public hearing request for today and the comments and concerns were regarding the height of the proposed building and also about the project has to comply and meet with the CCNR's requirement and the zoning administrator cannot approve the project because it needs to be approved by HOA. So staff has to mention that city does not enforce HOA and zoning code law exceeds HOA requirements. And I believe the person who had those comments is also available today and the applicant is also available to answer any questions related to HOA and with that the project has been reviewed in compliance with the California Environmental Quality Act and qualifies for a class three exemption under section 15303 in that the project is reconstruction of a new single family with minor expansion. And with that the planning and economic development department recommends that the zoning administrator by resolution approve a minor hillside development permit for the property located at 3926 Chanterelle Circle. And that was my presentation. Thank you. Thank you. And I have no questions. Your presentation was complete. Now it's opportunity for the project team or applicant to comment or provide more information. If you wish to do so please raise your hand and you'll be recognized. And I see Mr. Farrell wishes to comment. Please recognize Mr. Farrell and unmute yourself please and you'll be able to be heard. Thank you Monay and thank you Mr. Gustafsson. As Monay mentioned the site does have significant topography challenges which we attempted to mitigate in the design of the home by stepping it down towards the front. The addition of the uncovered area as Monay explained creates a lower profile as you step down the hill and seeing as those areas are in the less than 10 percent we thank you for explaining the clarity on those. Thank you. Is there any other member of the team that wishes to comment or the owner at this point? Seeing none I'll close the well not closing the public hearing. I offer the opportunity for any member of the public who wishes to comment on this project now to do so and if you wish to do so please raise your hand and I see Mr. Echoll please recognize and unmute yourself. Thank you. Yes thank you this is this is Wade Eagle. I would like to thank the city staff and the property owners agent for providing the additional information particularly the the height relative to the to the the slope and those additional drawings were were much more insightful I should say than what was originally submitted and available online. I think if information like that could have been provided initially there wouldn't have been this back and forth between at least myself and the city staff and the applicant which you know maybe for the future you know to ensure that there is sufficient information for the the public to comment upon you know that would have avoided a lot of you know back and forth and and use of city staff time as well as the time of the of the public you know that takes the the opportunity to comment and review these things and hopefully provide some thoughtful and useful comments back to the to the the property owner as well as the as well as the city staff with that thank you. Thank you very much. Is there any other member of the public who wishes to comment if so please raise your hand. All right oh we do have one more farm nurse. Please unmute yourself. Thank you. Can you hear me now? Yeah thank you. I understand the height limits I just have a question is there I'm I'm currently across the street on rink and ridge and wondering if there's any consideration taken into sight lines. I have a view of Mount St. Helena currently and it appears that the construction will block that view. I don't know if that's an issue that the city deals with at all or just the height limit itself is is considered enough. Hi good question and I will respond to that I'll ask the project planner to respond to that in the comments or the at the close of the meeting here so we can provide some insight on that. Any other issues or concerns? Any other member of the public that wishes to comment at this point? Seeing none I'll close the public hearing on this matter. Lynette can you respond to the question regarding sight lines from neighboring properties and also can you speak to a little bit about whether there are any lower area limits, massive limits on the house of height and light coverage. Oh so the previous house was already two-story building up to 35 feet so the new proposed house is not going to be more than 35. I wonder if well they meet with the total height and is not like increasing the height of the building and the house majority is located at the same location so it was uh I don't know what to say how about like if we have to change it for if they were not doing the new addition and if they were rebuilding the house as it was we would not have the today's meeting because they were replacing the previous house but the reason for the today's meeting is addition of the driveway and those staircases that are outside so the house is going to be at the same location with the same height and it's not like it was a vacant lot and the new house is being proposed there. So yeah and also is it not true that the hillside development permit does have findings regarding new development impact on public views from public places including streets? I believe. I think that's one of the key findings. So I just wanted to kind of go into that little bit of detail. I'm looking at the findings in our code right now. It's uh project grading respects natural features and visually blends with adjacent properties which is a step into conformed site topography so those staircases are stepping down. Not sure which one says about the I think it's actually in the design city design guidelines and there is one thing Mr. Gustafson the finding number one talks about tree clusters this site did not have trees in the past that many and due to the fire we have lost so many trees in that area and it's so hard to make the first finding for this rebuild houses. Well I think you're you're pointing out that the this hillside development permit is being brought forward to the zoning administrator because there's an addition to the former house and the former house was 35 feet or less and two stories and the addition would not increase the overall height but it's really expanded towards right down slope side and would not impact the view. But it wouldn't make changes in the previous view it's going to be similar location so in this left elevation basically those front terraces and steps are the additions. Right right okay well thank you for making that pointing that out and clarifying that or explaining that question. So I reviewed the resolution that you prepared and the findings that you make and the conditions of approval that are provided are appropriate for the hillside development permit and this proposed replacement home. So with that and the conditions of approval I will approve the project as proposed and as I said earlier any determination made including the approval of this project is may be appealed by the end of the day September 27th. Thank you. All right let's move on to item 3.2 another hillside development permit at 3607 Crescent Circle and the project planner is Connor McCay. Connor are you ready to give your presentation? Yes I am thank you but no full screen mode. Well is this okay? Can y'all see this big enough? Connor close the editing on the right and the full screen will work. Oh my gosh thank you so much. Yeah I've made that mistake. And there's my camera. Thank you so much Mr. Zoning Administrator. My name is Connor McCay, city planner. Connor can you expand it a bit more or is it fully on the screen? Maybe I need to shift my screen to the larger computer. What is that? It's on my end sorry. Kimberly are you able to see it? It looks full size to me. Okay great. Yeah so this is a hillside development permit located at 3607 Crescent Circle. So this is a requested hillside development permit for the reconstruction of a single family dwelling lost in the Tubbs fire. The pre-fire square footage was 2,624 square feet while the proposed square footage of the rebuild is 3,787 square feet pursuant to the resilient city. Combining district measures, a hillside development permit is required because the additional square footage is located on areas of 10 slope or greater. Here we have a location map of the site aerial on Crescent Circle. Here we have a site plan that shows where the property would be located on the site. So this is this is an interesting project because the site was over excavated by FEMA when they were when FEMA was conducting its site remediation and cleanup. So there is a considerable amount of fill being brought back to the site but the actual elevation of the site is similar to what was existing prior to the fire. Also the applicant initially proposed even more fill with consultation with staff. We agreed on a compromise to reduce the introduced fill and kind of lower the overall elevation of the site. That still allows for a navigable navigate navig allows for a driveway to be constructed that is not exceeding 25 slope. Any less fill that would be introduced to the site would reduce in an overly sloped driveway. I'm trying to think if there were other things I wanted to mention here. So we did receive questions from some neighbors about drainage and just kind of the overall slope and what might happen in a weather event. And I spoke with the engineer that reviewed the project and they said that compliance with the conditions of approval and the exhibit aid that discussed drainage would result in less than significant impacts to neighbors that are lower on the hillside in the event of a weather event. There was a question about the usability of that storm drain and all that investigation would take place at the building permit stage which is currently being reviewed and the suitability of the storm drain would be resolved before any building permit is issued. But for the purposes of this hillside development permit the planning entitlement the engineering department has provided conditions of approval that they feel are suitable for the recommendation of approval of the project. So here we have the pre-fire footprint in aerial of what the location looked like before the fire and we have architectural elevations, architectural renderings and with that the planning and economic development department recommends that the zoning administrator by resolution approve a hillside development permit for the rebuild of a Tubbs fire law at 3607 Crescent Circle that is adding additional square footage compared to the pre-fire square footage in areas of 10% slope or greater and I'm available to answer any questions. I do not believe the applicant or design team are present to answer any questions unfortunately but we will do our best to respond to any questions that may arise. Thank you Connor and again I want to have an opportunity to any member of the applicant's team or owner be on the call please raise your hand and be recognized. Seeing none, oh I do see Josephina has raised her hand are you part of the project team or applicant? So can I have one moment please I just want to make sure you'll have opportunity as a neighbor to comment but I just want to make sure the project team or owner is not present though Connor did say they're not just give me a moment here okay apparently not okay sorry Josephina for the interruption when you go ahead and comment thank you. Okay so first of all thank you for having this meeting good information thank you um so really my only concern is how are they going to take care of that big hill where there's all the dirt I know they're going to build on top of it you know I don't want to assume they're going to put a retainable I'm thinking they probably need to but I don't know how what they're going to do to make sure that the dirt doesn't slide down because it's about 12 feet so when we're staying on our property it's probably 12 feet taller than than that's so that's all ground that can easily slide even just in a minor just a regular room event. Good question and we'll respond to that when when we get to the called the deliberation part of this meeting. Do you have any other comments regarding the project primarily sound it looks like the slope erosion issues potentially? Correct slope erosion is drainage issues but I'm sure you guys will you know cross that barrier when you get there but um but yeah just want to know what it's going to be made of you know impact to the environment impact to us you know all that those types of things you know just trying to be smart and have you know this discussion not only for ourselves but just for all of us living in the area how to do these builds correctly and wisely you know moving forward. Thank you all right is there any other member of the public present that wishes to comment at this point if so please raise your hand and you'll be recognized. Seeing none I'll close the public hearing. So Connor can you respond to the question regarding slope erosion and drainage I'll preface that or proceed that by saying you did say there is a building permit and a part of the building permit there is development review including including um on construction sites um erosion control drainage improvements maybe can you elaborate a bit more or point out an exhibit aid or the conditions that will address that issue? Yeah um so as far as materials for the retaining wall we wouldn't necessarily review that at this point because that is something that is reviewed by building staff and engineering staff as as a result of a building permit review um so right now we would just we would just review what is like proposed for the site and I believe that there is a retaining wall at least one retaining wall proposed and that was reviewed by engineering and building and they did provide conditions specifically related to its design that would prevent a landslide of of in the case of a weather event but as far as the like precise materials and stuff like that that isn't necessarily being reviewed as a result of this planning entitlement process if that makes sense I'm trying to pull up the exhibit aid but I'm having trouble finding it so bear with me please and if if you have any um questions about what I just said while I well I'll just kind of add to that is um the city stormwater programs are are very focused on construction sites and the final um shaping or or development of the path that that will uh the supporting the building corrosion control is um part of that for the purpose of helping to avoid the damage that might occur across property lines to a neighboring home but also to help reduce the community-wide environmental impacts that um sediment transported by stormwater can have upon our creek and water quality so it's been um it's an issue that's very much uh at the core of site development and uh is reviewed during the building permit process so I think we have a case here a little where we have standard regulations involving this issue that are uniformly applied throughout the city and that's I would say the state for that matter that will help address this issue and I've just found the um exhibit and I apologize I think the resolution will need to be updated to reflect um compliance with these exhibit a because I think I failed to include that in in the resolution that um was included in the packet for this item today uh okay well that's a good catch and I um now I'll I'll also say here whether that condition is in this approval or not it will be required with the building permit anyway right permit does memorialize for the purposes of this entitlement that requirement will be imposed on the building permit but thank you for catching that Connor and we'll um we'll ask that um resolution be updated to include that standard requirement are you able to share it with um yeah let's see if I can do that it's might be a little bit small um view one page zoom in all right so I think the one that we um one of the questions was about that uh private storm drain um and like I said all the portions of the private storm drain system shall be inspected and restored to a functioning state prior to finalization of the building permit so no no work would be performed until it's been 100 percent verified that that private storm drain is um uh capable of serving the site um I'm not seeing anything specific about the um retaining wall in the exhibit a but um I believe that the conditions about um let's see latest adopted ordinances resolutions policies I think that we have some catch all conditions that um ensure that we're complying with retaining wall material standards and design um that would uh prevent landslides and stuff like that so I'm really happy to um expand on any of this or respond to further questions if Josephina has any and uh I don't know just you raised your hand I think that yeah okay no longer all right uh well I just wanted to underscore that um this hillside development permit is to allow an expansion of a home that was lost during the fire to expand its footprint um and that the house will be construction of the house the development of property the grading of the property will be subject to standard building code geotechnical design requirements um and that um those will address issues regarding site erosion stormwater runoff and help to ensure that any private drainage facility on the property that um helps to protect neighboring properties in the community will be functioning um this resolution I think Connor you're correct should include um a standard condition that's typically required or listed here referencing exhibit a for the purposes of of acknowledging or memorializing the project will be subject to those engineering requirements and with that I will approve the project with the additional or modified condition of approval um again this project is approved subject to appeal no appeal being filed by the end of the distance to 8 September 27th all right so that concludes that matter um I will uh go to the last item on our agenda which is my agenda back is another conditional use permit for 2765 Santa Rosa Avenue this uh project is presented by Mr. Adam Ross Adam are you ready this sir mr zoning administrator um I don't have a presentation but I'll just share the project plans and and go through that it's a pretty straightforward project um the item is sorry close out my window here sorry the item is a conditional use permit for 2765 Santa Rosa Avenue it's um a pet co vet clinic within an existing pet co it involves the internal conversion of interior space that would um create this full service pet um vet clinic which would then have um you know outpatient surgeries no overnight surgeries are involved the project was reviewed by um by all staff including traffic um as it relates to the intensity of the use and and those are all found to be uh in oh thank you it's just going to show that so if you see um the the striped um building here on the on the right it shows the existing pet co facility at the um uh the center is a shopping center um it's all existing it was built as a comprehensive shopping center so the parking breakdown is one space per 250 square feet when you include all of these buildings on the site you need around uh roughly 707 I think you'd round up 708 parking spaces for the entire site um and there are 750 available on the site so there's adequate parking for this use and the other uses to remain um and I think if you go down to the next the page Kimberly that's yeah perfect and then so this is the internal conversion of the site as well um there's no additional space no outside modifications proposed with this project um it's within the general commercial zoning district retail and business services which is allowed which this use is allowed via minor use permit approval um with that that concludes my presentation I'm unsure if there is uh applicant staff or yeah applicant staff on the um call or the zoom call um but I can answer any questions and if they are I'm sure they'd raise their hand thank you thank you Adam um so to clarify this is really occupying an existing a portion of the existing uh pet retail store um it does not intensify the use um with and there's no exterior change correct excellent all right um is there any member of the project applicant team or the applicant that wishes to comment and so raise your hand seeing none I will offer the opportunity for any member of the public in attendance so wishes to comment on this project please raise your hand you'll be recognized all right seeing none I'll close the public hearing um Adam this is a very straightforward internal repurposing of use accessory to compatible with the existing pet store no intensification as you uh noted in in your presentation in terms of parking for change so this is a matter that can be approved or this is a project that can be approved as recommended so which are the conditions of approval appreciate you bringing this forward and that is the last item on our agenda today so thank you um I am um it's my pleasure to adjourn this meeting at 11 13 and uh thank you all for attending I appreciate you