 So, let us try to now do all the tasks which we have planned for the day today on the computer, so that you also get a feel, you also get a confidence and whatever queries you will have either you can put it on paper as Dr. Pathak has said we have to provide the report, so that we know that what difficulties you faced while using Koha and any suggestions you have for the its development for your library benefit and how it will work for the society. When you have you are seeing on your screen one page there on the top you are able to see. So, when you see on the top right now what we have done here is with some IP and colon 8001 this staff client page opens. Now, this staff client page is only for the library staff it is not for the users it is only for the library staff from where librarian will try to complete required tasks which are required to be completed for the processing of books, journals and other documents. Now, when you have installed Koha there is one link for the OPAC and there is one link for the staff client. So, this link is for the staff client. Now, what we are going to do is we are going to login to Koha with a database administrator login and password. When we have installed Koha there is a login and password which is available to you when the installation process is carried out. Now, the installation process is again in a separate learning part we have because in a day we cannot teach you everything we thought we will install it and then you at least see how the modules work ok. So, let us try to login on all your machines with a login and password the login is Koha underscore library and password is library ok fine. Koha underscore library and password is library ok no capital log if you follow me properly on the screen you will be with me ok I do not have to come to your computer ok. Login is Koha underscore library and password is library ok are you all here ok say login. Now it is asking you you do not have permissions maybe you have got this error just click on the main page option on the below you can you see main page click on the main page ok all of you click on the main page. Are you all here who is not here please raise your hand and then Manju will be there to help you out. If you follow me properly I do not think so you need anybody's help because it is just we have tried to login the way you login with your Google account same you are trying to login with the Koha account I do not think so you need anybody's help for that done ok are you all here with me yeah. So, please now follow me properly so that others do not have to come and help you out if you understand my instructions properly I do not think so you need anybody's help ok, but still we will I will go little slow and I think you will be able to carry out the same tasks which I am doing on the screen. Now when you see on the screen here you are able to see a warning message what Koha is trying to say that you have logged in as database administrative user because this is a login and password which we have used when we had used installed Koha. Now if we try to use the same login and password and continue all operations of Koha we are going to get an error. So, what we have to do is we have to create one super librarian as a user in Koha and then we will have to carry out all the tasks. So, what we are going to do is while learning we will also be creating one super librarian and then we will try to order one book we will try to accession that book we will try to circulate that book and we will catalog that book that is what is our agenda similarly we will also do for the serial control ok and that is how we will all learn also every module. Now as I have said all of you can see on the screen all the modules these are the modules of Koha, circulation, serials, patterns, acquisitions, advanced search, reports you can generate several reports in Koha ok. So, like accession register report how many books have been issued out in a year how many books have been issued out in a day which books are not issued out how many books are purchased in Hindi language any kind of report that as a librarian you think those reports can be generated in Koha ok. Then you can generate barcodes you can do the stock verification there are many tools which are available in Koha they allow you to carry out variety of tasks you can import data you can export data then you can generate the barcode you can set up your Koha for RFID there are many many things you can do with the tools ok cataloging is the tool where you can catalog the books authorities as last time I have mentioned whenever you catalog a book you write the author name you also write the key word. Now when you are entering the author name and key word there should be some standardization. So, in Koha there is an authority database available which allow you to pick up if you have entered Sunita Barway once if that Sunita Barway entry has gone in the author authority of Koha you can pick up next time. So, that you do not make any mistake while entering Sunita Barway as an author name you can also create the authority record of subjects. So, Koha has the authority database now let us click on Koha administration first we will try to do some global system preferences because before using Koha for your library you have to set up some global system preferences. If you have missed I will repeat again I am in the home then I have to go to Koha administration are you all able to find who is not with me. So, click on Koha administration click on Koha administration now I request all of you to click on global system preferences click on global system preferences. Now what does this mean I will just quickly explain you what global system preferences mean. Now what do the global system preferences do is whenever you are you have installed Koha by default some of these preferences are already set and some of the preferences are not set by default because Koha does not know for which type of library you are going to use this software. As I have said you can use it for a public library you can use it for a school library college library national library. So, these settings will vary from library to library. Now as a librarian when you are setting up Koha for your library you have to take a call and decide which of these global system preferences need to be modified by my library and accordingly then you can start using Koha. Now if we are many libraries what has happened is they have not used the acquisition module at all. Most of the libraries have used cataloging module, circulation module and then they have started using Koha. But if you want to use acquisition module there are some preferences which we have to set up so that acquisition module we can use properly. Now what are these preferences now first preference here is acquisition create item that means in a library at least in an Indian environment library when I order a book I will accession the book when? When do I accession the book? After receiving the book ok. So, here this first option is acquisition create item in Koha any document that we add is called as item ok. Any document that we add is called item whether it is a book or a bound volume or a toy or a CD anything that is called as an item. So, it is asking your question acquisition create item create an item while receiving an order I have already said that I think all of your screen it is already set ok. Then acquisition enable files do that means I can upload invoice copies of my books along with processing the acquisition module. Now this are by default not set because you are using the live CD installation I have created a live CD with professor A. R. D. Prasad and we have done those settings. So, you do not have to do those settings ok. And then one more is here acquisition view basket in Koha purchase order is called as basket ok. Whenever you generate a purchase order it is called as a basket ok. So, what I have selected here created or managed by staff member. So, in my library number of staff members who generate the purchase order I want to see all those purchase order. Then another option which I have already set is acquisition wall on duplicate invoice. That means if I am processing an invoice by mistake my colleague also process the same invoice computer will tell me that this invoice is already processed ok. So, that this option is one when the librarian tries to create an invoice with duplicate number ok. So, these are some of the settings which I have already edited, but I just thought you should know as a librarian which are important acquisition features which should be enabled if you are going to use Koha for your library ok. Now click on administration can you all click on administration are you all with me. Now in the administration very important is Koha admin email address. Here one has to set an email address of the librarian who will receive all the mails related to Koha or patron any users have suggested books anything related to Koha if wants to send the email will be received here. Let us add here your email address there is a root at local host try to add here sunita barway at gmail.com is my email address as a librarian I am responsible to receive all correspondence related to my Koha installation whether user want to send any email user wants to send the overdue notices anything that is related to Koha will be sent on will be sent from and will be received on this email address. So, please enter your email address here are you all here click on administration and on the administration scroll down and you have to enter the email address. There is one more place if the same email address reply to default there also I am going to enter my email address see where I was in the administration then I was in the where I was Koha admin email address and then reply to default I have entered my email address is it done. Now scroll down and then save for the moment. The third option here is authorities what I mean by authorities I have mentioned in the morning session Koha allows to generate the authorities ok. Here there is an option here auto create authorities by default it has said do not generate so let us generate click on generate let us click on generate auto create authorities generate. What does this mean whenever I am creating a cataloging record automatically the authority record of that author will be generated. Then bibliowires authorities we are going to say allow here. Bibliowires authorities we are going to say allow here fine all of you have done and do automatically update biblios. I will explain you when we are doing the cataloging what why we have to do these settings fine and then scroll down and save at the moment we have made three changes what are these three changes auto create authorities generate bibliowires authorities allow and do automatically update attached biblios scroll down and save we have made three changes fine. Now all of you have done now only one change we will do and we will try to learn start learning because I cannot take the whole global system preferences for this class because we have less time click on enhance content click on enhance content. Now in enhance content what we are going to select is I want to see the cover page of the book in my opac and cover page of the book from amazon in my opac. So I am going to select amazon cover image as show amazon cover image as show as well as opac amazon cover image also as show as well as opac amazon cover image as show. Only two changes I have asked you right now you are with me save done. Now what we are going to do one more is click on i18n and l10n click on i18n and l10n have you all clicked I asked you to click on i18n and l10n now it is asking me the calendar first day of week by default it is sunday I am going to say it as monday. Then it is asking me the date format this date format is how all the dates will be entered in coha. So I will select ddmm yy because for me easy is ddmm yy fine all of you have done only two changes here save done. Now last only two changes we are going to do and we will start using the module scroll down and click on patrons scroll down and click on patrons all of you have clicked. Now in the patrons there is an option here auto email opac user that means whenever I add any user in coha an email will automatically be sent to that user that we have created your login and password in coha this is your login name and this is your password. By default it is said do not send we are going to click on send. One more thing we are going to do is auto member id that means whenever I add any new user library user in coha what is the identification number I will use. Generally I do not want coha to do it automatically I will give my institute assigned id number because they say I am working in ncl I can say 2469 is my id and I am entering my details in coha I will enter that. So I have to say here do not. So what will happen is I will enter the id numbers the way I want coha will not generate them automatically is it clear ok. One more change we will make are you all done here. Now scroll down and we are going to also set up enhanced messaging preferences to allow fine enhanced messaging preferences to allow here. Why does what does this mean? The meaning of this is by default coha will not send any email to any user for the books they checked out and checked in but if I select here as allow coha will send an email to the users for every transaction they have carried out ok. So that is called as enhanced messaging preferences ok. Is it ok? Now we are only going to make one more small change and then we will learn how to use coha. Patron images as allow that means I want to see the photograph of every user when I am using the circulation module ok. So patron images as allow all of you have done patron images as allowed everybody. So now let us save when you save you get a big screen fine all of you have done. Now let us this these are some of the very few I have taken there are many global system preferences but we do not have so much time right now but at least you have understood how to make changes. You can read them and make changes as per your library requirements ok for all modules. Up to here you have any questions? Anyone has any question? Please ask question or you can write down for the later part. Now again click on home. Again click on home have you all clicked? All down now again click on coha administration. Again click on coha administration. Now let us try to define a currency because we want to use the acquisition module. Let us try to define a currency. So scroll down here and you will find currencies and exchange rate. Are you able to see? Are you able to see? Click on that. It is very simple I think you should understand I am not taking it at all fast. Are you here? Click on new currency now. Have you clicked? Now let us define a rupee currency ok. So I am going to say yes click on new currency and say rupee. What is the rate? 1 rupee symbol is rupees and this is an active currency I want to click on. You have to just follow on the screen. Only follow on the screen. Submit ok currency added successfully ok. Make this currency as an active currency ok. Make this currency as an active currency. Let us add one more currency. Click on new currency say US dollar rate is say 65 and symbol is there on your screen ok fine. Now this cannot be active only one currency is active at one time ok. Save all of you have done. Now let us go we have what we have done so far. We have tried to do some global system preferences we have created a currency. Now we want to define a library item type. So click on home click on home ok. Now again click on COHA administration fine and then click on libraries and groups. Now if you remember I had mentioned that single installation of COHA can handle multiple libraries ok. So that means I on the this screen itself I can go on adding library A, library B, library C, library D and I can group those libraries A and B in group again A, B and C again in some group. What does this mean? The grouping can be done by say all academic libraries, public libraries, school libraries I can categorize together and do the COHA. So that is why the group option is there. Anyway we are learning today. So for all of you we will not create unnecessarily groups and libraries. Let us click on new library. Now since all of you are in IIT we will give a code as IIT. Now this code is very important whenever your data is shared between other libraries when you enter this code every record added in your COHA is identified by this code. So if you make any mistake in defining this code you will have difficulties carrying out further tasks in COHA. So when this code is defined it should not have any space in between and it should be a small code it should not be more than 10 characters ok. So this code is a very important. Now again what you see in the red is mandatory rest of the things are not mandatory ok. So I will give here ok Indian Institute of Technology Mumbai library. All of you have entered. Now these are the if not very mandatory fields you can add them later. Let us only say Mumbai city as Mumbai, state as Maharashtra ok and country what is the code for 43076 ok. And country as India ok rest of the things are not important but you can add them later. So what we are doing is we are defining a library name what I have added here IIT as a code Indian Institute of Technology Mumbai library address you can add these details but city Mumbai state Maharashtra zip code country ok not very require things we will see about these later. Now let us say submit. So what it is saying library added successfully am I right all of you are here. So we have added one library. Now let us click on item types let us click on item types where is item types below the library all of you have added. Now click on new item type click on new item type are you here because in our library what all items will be available books journals CD-ROM DVD maps then pamphlets reports this is all variety of documents which are available. So they are called as item types in Koha ok. So right now our first item type is book. So we are going to again give a code as book description as B-O-K. Now this code again item type code is again very important to distinguish documents available in your library. If you make any mistake in defining the code again you will have lot of wrong information and your data will not be properly managed in Koha. So when you define item type again this should be less than 10 character it should not have any space in between ok. So make it as short and as simple. So that it will have proper identification across your Koha. Now you can identify your variety of item types in Koha by the icons which are available. So can you click here there are several icons available as I have mentioned earlier so I generally like bridge and this book is a standard icon. You can click any one other you can select any one which you like ok there are many icons available anyway right now I am selecting book as a icon and bridge fine. I want to hide this in opac no I don't want to hide it in opac is this not for the loan no yes it is for the loan because I want to circulate books for the users ok. So we won't do anything save changes. So what we have done we have added one item type all of you now we have added one item type as book ok. Now let us add one more item type new item type new item type this as a journal I like this I always select this ok. This simple nothing great we are doing library category and one patron also so that we want to get rid of that error which is you are we are getting on the screen. So now we are adding a library we have finished adding item type authorize values I will talk about it later. Let us click on patron categories let us click on patron categories. Now what does this mean patron categories patron means users in Koa ok in your Koa patrons are users and these users can be categorized so that you can make the groups of users so that the issuing rules will vary for the different groups. Say for the there is a student category there is a technical staff category there is an administrative staff category there is a visitor category there is a distinguished scientist category so there are variety of categories under those categories you can add the patrons and for those categories you can define the circulation rules that means for the students I will allow to borrow 4 books but for the faculty I will allow to borrow 12 books. So you can set up the rules for the types of categories which are there ok. So now library staff is also one such category ok because you are all from all library you also will borrow books from the library as well as you are going to do work in Koa one of you will handle acquisition one of you will handle circulation one of you will handle serial control. So this super librarian who has logged in who is logged in right now koa underscore library he will set up different jobs for all of you that means he will assign the task of acquisition to one library staff he will assign the task of circulation to another library staff he will assign the task of serial control to one library staff. So accordingly he will give the privileges to different library staff and they will carry out the work in koa ok. So now let us create one category as library staff. So click on new category and what is the category code here right now library staff ok and the description is again here library staff ok. Again do not add any space this has to be continued there should not be any space in between if you make any mistake again you will have problems later. Now librarian can define for how many months this category is valid for one year two year three year five year that he or she has to decide the validity of this category. Right now we will say only for twelve months ok how many months this category is valid only for twelve months. Now again it is asking you age required so minimum age for the library staff to be a member and maximum age is sixty. Now here option is when you create a library staff category or any other category does your library charge the membership fee. If that is there you will enter the membership fee here like 1000 rupees 2000 rupees 5000 rupees anyway for the library staff there is no membership so we do not need. Whether this category should receive over due notices that means you as a library can borrow books right as library staff. So the koa will automatically send you emails for the books which you have not returned ok. So we will say here yes fine. Now this category type is what whether it is an adult child staff organization. Now this staff means the library staff category so we are going to select this. All of you have done. It is asking me this staff description is library staff for how many months it is valid twelve months then age required eighteen years upper age is sixty then over due notice yes then category type is staff then it is asking me whether you want this category people to receive the mail and which type of mail this category people should receive item due yes advance notice if library sends yes hold find yes item check in and item check out. That means all the people under this category will receive email as soon as they return books as soon as they issue books as soon as they put up a hold as soon as they have a item due they will receive all the emails is that ok. So we will try to create one patron under this category ok. So click on patrons click on patrons or you go to home if you are stuck and you do not know where you are go to home are you all here Manju who is not everybody click on patrons click on new patron once you click on new patron can you see here library staff are you all able to see library staff now we are going to add one patron as under library staff as a category ok. Let us provide the details your surname enter your initial name enter your date of birth ok what I have been doing I am adding my name done now it is asking me initials ok scroll down now we will not spend time on adding the address details that you can add later now here only email primary email I will add Sunita Barway at gmail.com ok. Now scroll down here again very important is it is asking me the card number ok now it has not generated automatically now my initial ID number is 2469 so I can add here you can add your IIT identity number ok ID number you can add your IIT ID number ok all of you have added now scroll down scroll down and now here it is important the login and password details ok now I here you are going to enter it correctly otherwise you will all get stuck otherwise you can follow me on the screen I am entering user name as Sunita ok and I am entering password as library my Sunita and password as library if you enter any other password you have to remember that so that we are going to need this user name and password see what I have done I have created a library staff as one patron at gmail.com her ID number is 2469 and she is from Indian Institute of Technology Mumbai library she is from the library staff category and her login is Sunita her password is library save can you see here details of Barway Sunita now what we are going to do is we are going to assign the super librarian role to Sunita Barway because we are getting an error on the screen when don't do anything here I am just showing you we are going to make this Sunita Barway as a super librarian for Koha installation ok how you can go do that there is an option here more on your screen can you see level to see more as an option there is an option here set permissions click on set permissions ok click on set permissions all of you have done now makes this Sunita as super librarian make this Sunita as super librarian make Sunita as super librarian all of you have done is Sunita super librarian now I don't know who all but on my screen at least Sunita is a super librarian now when you go to home you are getting this message right all the time you are logged in as this this this ok for this reason what I have done is I created one library I created one item type I created one patron category and I have added one user as Sunita and given her super librarian privileges now what I can do is all of you please log out now all of you please log out how you can log out on your tab will see no library set there you have an option of log out there is an option of log out please log out ok now we will log in with which login and password Sunita and library now we want to log in with Sunita and library the name is there library name also is there that was not there and that warning is there now actually work on all modules of Koha ok that these are previous settings you have to do as a librarian not everybody has to do when you set up initially your Koha for your library one person has to do this task then others can start working on Koha ok these are some basic settings which we have to do now we want to use the acquisition module ok now what we have to do is let us now click on again Koha administration let us click on Koha administration scroll down here and there are options here now budget funds these are options there now we want to use the acquisition module ok now to use the acquisition module we have to define the budget we have to assign the fund and then only we can order a book for the library am I right now let us click on budgets we all click now it is simple now you know click on new budget click on new budget now generally the budget starts from April to March financial year so anyway luckily we are in the April so how we will define 2017 and the end date is 31st March 2017 IIT library budget oh sorry sorry sorry we are learning and understanding let me see let me see and the amount of budget is say I have some 5 lakh rupees ok if I have 5 lakh rupees budget I will say this budget as active budget ok make the budget active everybody has got one by one give me a minute but out of this 5 lakhs I have to add the distribution that means 2 lakhs will be spent for books another 2 lakhs will be spent for journals another way 1 lakh will be spent for e-books some other the logic that every library wants to define but that these settings have to be done properly before really you go live for your koha because as a librarian you are aware that how to set up my budget how to set up my funds then my library staff will work accordingly ok because as I have said once these settings are done properly and if you use the koha acquisition properly you can see the budgetary status on the fly you do not have to do any manual work at all but provided all the jobs of these basic settings are done properly ok now let us under the actions are you all here now you are going to follow me please do not see any other face on your you do not know there is one your friend sitting ok if you follow me properly you do not need anybody's help now on your screen are you all here yes under actions there is an option here add fund can you see under your library budget on the right hand side there is an option here actions ok when you click on actions you will be able to see add fund as an option can you see click on add fund add fund have you all clicked now we are going to define a fund for purchasing books for my library I have a budget of 5 lakh rupees I am going to assign 2 lakh for purchasing books ok so what is my fund code again here book fund name sorry this has to be in the capital fund name as books ok amount I am going to assign 2 lakh rupees ok I am assigning amount as 2 lakh rupees ok now for which library is this fund for IIT library if there are more libraries you can select the fund for those libraries but right now we have added only one library so am I right are you all here please do not enter anything wrong here ok all of you have done now I will scroll down and say submit what I have done I have created for the books this is my total budget am I right out of this total budget 2 lakh is assigned for books am I ok now I still have to assign remaining 3 lakh rupees am I right so let us again add one more fund so there is an option here new fund can you see here on the top of your screen new edit and planning option is there is it there or no not with me and for IIT library now again what is the fund code we will give serials I will assign remaining 3 lakhs here I will assign remaining 3 lakhs here fine I have assigned these 3 lakhs here again I will for which library is this fund for IIT and then submit so what has happened is I have my funds matrix ready with me am I right ok everybody is here now what we are going to do is we have assigned a fund for the library now we have also defined currency we have defined budget we have defined fund right we have also set up the name of the library we have also set up the item type everything is done now we can use the acquisitions module ok now we can use the acquisitions module if anybody is not with me right now please tell otherwise you will all be stuck now let us click on go to home go to home now what we have to do click on what we have to do click on acquisitions please click on acquisitions have you all clicked on acquisitions choose the acquisition module you have to first create a vendor name vendor name means from whom you place the order for the books for whom from whom you place the order for the journals so that is that publisher or bookseller in Koha is called as vendor ok the publisher or bookseller is called as vendor in Koha right now all of your installation does not have any vendor details is it there no so we have to create a new vendor so where is an option new vendor click on new vendor click on new vendor ok so let us add the name of the vendor so let us say sci-tech what we are doing is we are adding the name of the vendor fine now as I have said only ready is compulsory rest of the things are not compulsory you can add the address his fax number everything later ok now scroll down now here important part is there now this sci-tech books and periodicals whether this vendor supply me journals as well as books if yes I have to select on all these options if no I have to select primary acquisition contact ok primary acquisition contact now he does not supply me any journals so I am not going to take on primary serial contact if he supplies me journals I am going to select primary serial contact but he only supplies me books so I am selecting primary acquisition contact contact when ordering yes whenever I place an order I am going to contact him then contact about late orders that means if the books are not sent well in time I am going to tick here contact about late issues that means if the loose issues of the journals are not sent in time I will select here but right now I am not going to select that all of you are with me what I have done I am adding one vendor sci-tech books and periodicals then I have selected primary acquisition contact contact when ordering contact about late orders ok now how is his prices are right now as I have mentioned to you Koha will work properly with rupees so his all prices are rupees if the vendor gives me any discount I can say 15% discount here ok I can say 15% and the delivery time if he takes 2 weeks or 3 weeks minimum I can add that so that if the book is not received in time automatically an email will go to the vendor that we had ordered this book which is not yet received fine ok so are you all done same so what we have done we have added one vendor what is his name sci-tech books and publishers ok now we are going to place an order to this bookseller fine we are going to place an order to this bookseller we are ordering one book which we whom we are ordering to sci-tech books so there is an option here on your screen new basket ok in Koha purchase orders are called as baskets so click on new basket all of you have clicked let us give the basket name ok I will say IITB library sorry PO books can define the purchase order name as you wish ok in library PO BKS 1 just follow it properly so that all your baskets should be identified properly when you have large number of baskets how will you identify right now save you have saved all of you have saved what options are available add to basket edit basket delete basket export basket am I right now we want to add a book to this purchase order am I right I am placing an order for a book correct or not so I want to add the book here so there is an option add to basket can you see here so click on add to basket click on add to basket there are various options anyway at the moment from a new empty record click on from a new empty record from a new empty record all of you have clicked done now we are going to order one book to whom sci-tech books and journals let us write the name of the book wings of fire who is the author Abdul Kalam publisher I do not know edition I do not know here anything I do not know I only know the title and author name ok quantity how many copies I want write the moment if I want to add one copy from which fund I am going to buy what is the currency right now currency is rupee here I can select if it is another currency ok right now anyway this book is available in Indian print say it is for 2450 amount 2450 actual cost the meaning of replacement cost is actual cost budgeted cost why is the budgeted cost because he is giving me discount of 15% so actual cost I am going to pay to the book seller is around 2882 am I right but I do not have invoice at the moment in my hand so I can enter estimated cost ok now let us say everybody is here what we have done we have ordered one book to whom whom we have ordered sci-tech ordered now at the moment I have added only one book here I can go on adding as many books I want to order to sci-tech I am just teaching you right now only for one book ok I can go on adding as many books whenever you have finished adding you have to close the basket ok there is an option here ok there is an option here close this basket please close ok are you all here options here once you have you want to print the basket by chance the purchase order you want to print you have to click on this small square is there but if you do not want to print you can just say yes close are you here close the basket imagine a scenario I have ordered the book today book will come either today itself or book will come after few days ok we are learning how the acquisition module works now imagine a scenario book has ordered today and I have received also today so if at all any book is ordered I have to search for the vendor ok and then there is an option here receive shipment can you all see there is a name of the vendor there is a purchase order which is shown here I can again place a new order to the vendor that means a new purchase order to the vendor and I can receive the shipment are you all here we are going to receive the book now ok so click on receive shipment everybody is with me now the book is in my hand as well as invoice also is in my hand so I know the invoice number ok so enter the invoice number here ok the shipment date if at all by chance you are doing back dated processing of the books you can change the date here ok that you can always do right now anyway we are doing it for the same date so we are not going to change there is no other change you have to do here you have to enter only invoice number here all of you have entered say next are you all done are you all done now click on these options are there am I right let us click on receive option here the small receive button is there click on that I forgot to do that but anyway see there is one small message here no acquisition framework using default you should create a framework we will do that anyway does not matter ok now what you have to do is we are now going to accession the book because we ordered the book now we are going to do what we are going to accession the book are you all understanding now whenever you want to accession the book what all you need to do you have to give the accession number and you have to then adjust the cost amount because now here you can see here you have 2082 maybe the cost would have decreased or cost would have increased that we have to correct and now on the left hand side you can see here there are couple of tags these are mark 21 tags ok and these are 952 related tags 952 dollar 0, 952 dollar 2, 952 dollar 3, 952 dollar 4 so we will be learning that all later today afternoon but what we have to do if your library is using any other classification you have you should have selected in the I will show I forgot to take that in the global system preferences ok anyway right now we assume that our library is which classification you use UDC we will change that ok and then when you scroll down click on date acquired click on date acquired ok now very important thing which we have to do is the barcode option P barcode can you see here P and barcode that is called as 952 dollar P tag barcode in koa is accession number ok barcode in koa is accession number ok so I can say the accession number either only one or I can say IIT1 ok I can say barcode has IIT1 or only one that is up to the librarian they can decide ok are you all here now in the down you have to select what is this item type it is a book am I right you have to select this option here 952 dollar Y 952 dollar Y is for what item type in koa ok that is item type in koa fine so what we have done we have in the 952 dollar P barcode we have added what we have added as an accession number then 952 dollar Y we have added item type as book ok now say add item there is an option on the screen left hand side click on add item all of you have done add item have you all done on the right hand side you will see the quantity received option has changed from 0 to 1 now here in the cost if there is any variation by chance ok so let us say the book is now has become only 2000 rupees ok actually it estimated budgeted cost was 2082 but I have received today and the cost has changed to 2000 remove that comma and correct the error I mean correct the amount ok all of you please write 2000 do not put any comma all of you have done and save tip summary for site books periodicals the invoice number is 5678 when it is created second of April 2017 and the details about the purchase order then order number title of the book and then the form which funds it is sent estimated cost actual cost and the total is it all clear ok now you have to say finish receiving you have to say finish receiving now one more step is remain ok so it is asking you what is the billing date you are when you are create received the bill billing date also is today so I will say today's billing date ok shipping date and billing dates are different right shipping dates and billing dates are different am I right if there are any shipping cost by chance if you order a book from Amazon and there is any cost you can add that but right now there are no other cost I just want to close this invoice that is very important ok I want to close this invoice are you all ok what it says invoice has been modified ok now what we have done we have added one vendor we have placed an order with the vendor we have received the book we have accessed the book now my budgetary status should tell me how much is the balance amount available in my acquisition module right so let us go to acquisitions on the left hand side you have an option as acquisitions are you all able to see can you click on that what change you are able to see deducted 2000 rupees so this is a good feature of coha if you use acquisition module properly without any mistake then you can see the budgetary expenditure you do not have to maintain any any other manual or excel sheet or anything you can maintain it properly provided all the library staff does the task properly without making any mistake so this is how acquisition module works and you can order books you can receive books and you can accession the books so I think anyway though 5 minutes early we will take a break for lunch and then we will come back and do the cataloging module ok