 Go ahead and call the the meeting to order. It's by my computer time. I've got 903. We need to approve the minutes from the previous meeting. I assume that everyone's had a chance to review those and go over what was sent to us by Kathy. Is that true or not? There's somebody need the time to read them. I read them. I've read them as well. Yeah. So I might suggest one correction and then one question. The correction would be under old business. We might want to spell out CO being COVID rather than CO like Colorado. That's the one I caught too, Karen. I'll fix that. And then I think the time we ended was earlier. I think it was 1028, but that's because I just make note when I'm when we're finishing wrapping things up. And I think we kind of hung out and talked afterward and maybe that's why the 1053 came in. So that was the question I had. Yeah, I don't think it really matters. Just a question. Yeah, I honestly can't remember in that sense, but you are very accurate on this stuff. I actually, if there is a mistake, I know Karen's going to catch it. I think the discussion about canceling the board meeting and moving the lunch is what extended the meeting. Yeah, so I think it was actually closer to 11. Because I left earlier than that. Yes, I think that I think that we can get a little nitpicky on things that are that's slowing us down. There's just too much too much going on, you know, where it's not important to even worry about it. As far as exact times that everything. Yeah, we know we adjourned. Yeah. But we accept the minutes as they're written as corrected as corrected. Okay, I just need a second. I'll second that. Okay, Karen. All right, moving along, going to the house managers for. I'm going to see if I could share my screen. Everybody didn't get it printed. That's interesting. You're offering me lots of screens. I expected to and I'm seeing like six. That's kind of options there. You see. What, what can you see. I can see a pretty jogger. Yeah, pretty jogger. Okay. I'm going to go to the other table to view on various. All right, I'm going to page down to the managers report. The other, the other comment I had on the minutes is like we decided I attached. The managers report from the last meeting. So that's what that is. So we can refer to it instead of putting everything in the minutes. All right. And I'm looking at last month and going, well, that's wrong. I'm looking at the paper. The screen's a little, little too bright for me today so far. I'm kind of with Karen. It's a little early. This is for November and December. Both months we had 13 and then 14 events. November we had three city events. December one. We had a lot of events. Clubs we had six and eight. We didn't do any final walkthroughs. It's the wrong time of year. We had one revenue generating event each month and three tours each month. And, and of course our Santa open house in December. We did have some things going on in the garden pictures and also a memorial. We had a lot of things going on in the garden. We had a lot of things going on in the garden pictures. They just came and set up a little table and did it in the garden. Couple of things on maintenance. They did fix the toilet seat in the bathroom. Yeah. Well, it's funny because I had camera income. Measure to see if we could get the stove in. And I said, you know, I had this other little thing I want to talk to you about. We walked into the bathroom and I said, he took one look and went, Oh, who did that? And I said, Oh, I don't know. I don't know. I don't know. I don't know if it's on vacation, but could we get it fixed? He said, Oh yeah. Oh yeah, they were back that day. So that's, that's fixed. Of course we decorated the house. And, and I mentioned that Cameron came and measured the new stove. And I think we've decided we can get it in. So I'm in the process of doing the purchasing work to get that ordered this week. So. I'm going to call and make him swear. And I'm going to call the vendor and see if, if, if it can come disassembled, which would make life a lot easier. So we're, we're in process on that. January is pretty quiet. We do have a paranormal event, which I think it's going to get scheduled, but I still don't have the paperwork for it. And every time I don't get the paperwork, he moves the date. So I'm not holding my breath. Club renewals are progressing. So I think we'll be done by mid February. And so far we haven't had any clubs cancel. The grant award has to be accepted by city council. So we're in the process. We did a submission to just to get it back on the council calendar. I don't have a date yet for that. And once that gets done, I'm going to go ahead and get the acknowledgement of the grant conditions. And the covenant paperwork signed so that they can create the contract. Okay. So that's an, and I believe based on what Sue Ellen told me. That we do not have to go back to council with the contract. Because we will have already jumped through all the council hoops. So that's my understanding, although I'm not holding my breath just because every time I think we've jumped through that hoop, it presents itself again. Well, and I do have a preliminary scope and budget from. History Colorado. And I'm sitting on that waiting for the council approval. So that's where we're at on the grant stuff. We did have one cancellation. So I'm going to go ahead and get that done. My June 11th wedding canceled because of COVID concerns. But because we don't have any. Restrictions at this point that indicate to us that we can't do that event. I think we'll be able to do it. I did not refund their, their deposit. I did tell them I would honor it if they set another date. But I didn't. I didn't want to give them an excuse, but there was other stuff going on. And that's. They wouldn't tell me what they just said they were having a hard time. We did book another. We booked a retreat in November. We booked a wedding in July. And we booked another wedding in June. So we do have two weddings and. I, the Santa open house, I thought was a great success. And I do want to talk through that later in the agenda. But my observation was that the reservation process worked really well for us. And I think that we were probably maxed out in terms of our ability to. The number of people we could serve. And the other thing I really noticed is that because people were seeing Santa by themselves. And they felt like they were getting individual attention. Instead of, you know, just being the head of the line. And the first step of the website accessibility audit for the Callahan house pages is complete. I think there's a lot more steps to follow, but at the moment we've checked that box. And it was a, was not fun. There are lots and lots of things you can check for accessibility and it's tedious. I feel for the people that have lots more pages than we do because we were lucky. We only have a few pages. Financially in December, you can see we're still ahead. Moving on to the financial report. We're still ahead of the, I guess, I could move. Yeah. The sheets need to go there. Sorry. I'm not used to that. So there we go. You can see we're still ahead. There's some kind of wonky stuff going on in munis. But typically when they balance the books for, for the months, those things resolve themselves. So I think we're still ahead. I'm not used to that. I'm not used to that. So there we go. You can see we're still ahead of the, we're still ahead. I'm not holding my breath, but we certainly had our revenue exceed our expenses. And it'll be interesting to see by how much, when everything comes out in the wash. Okay. On the next page, let me move the screen. We ended up with 183 events. With 2736 guests. We had a year of COVID. I think it was pretty good considering that. Not only did we. Not really open until, you know, May ish. But people really didn't book things because of their concerns about COVID. So I think we had a really good year under the circumstances. And I, I'm just hoping that COVID will. Let, let loose its grip and let us have a good year in 2022. Okay. Let's take a look at the actuals. Moving on to the next page. There's, there's really nothing interesting, but it does give you detail about who met in the house and who did tours and. How much set up and cleanup and. Event hours we had. And also the revenue. That, that was November. November expenses. Pretty normal. We did do a couple of things for the bride's room. Our normal advertising expenses. December was felt busy because we crammed everything into. Just a little bit of time there in the first 15 or 16 days of a month. We did do multiple club. Holiday events as well as our open house. And the holiday lunch. And a, a, a paranormal event with kindred spirits. And they had really good attendance again. Although we restricted their attendance this time. Nothing major in the expenses, just normal stuff. I guess the only thing I've mentioned is I did go buy so for hoses and start watering in December. Although it was not as successful as I thought it would be that new supper hoses are. Interesting. I mean, I've had the old ones where they squirt out all over the place. Because the new soccer hoses are just thin and they've got holes in them. And so they end up watering about six or eight inches. And it goes straight down when it's this dry instead of spreading out. So I think if we have to go back to that, I'll use a soccer hoses, but I'll probably also use sprinklers. Because the soccer hoses don't do a very adequate job of spreading the moisture out without moving the hose every. 10 or 20 minutes, which is pretty labor intensive. Yeah. Yeah. Well, and it took me, you know, like two days to get one section of the garden water and that's, that's, that's a lot. That's awful. Yep. Right. Here's some units numbers. As of the end of the year. I, again, I don't think they're final. They're not final. They're not final. They're not final. And they're still mess around and there may still be some expenses that need to shift from the first paycheck. In January back into December, they always do that. After they do this, the second payroll in January. So it'll be interesting to see how it all ends up when they finish messing with it. But this is what it looked like. As of January 5th. Okay. Okay. So we're going to move on to the next slide. Board contact sheet. Yes. For 2022. Any questions? So what month did the private donation come in November or December? It's a curious question, but it has a purpose. I'm sorry. What was the question? What months did the private donation come in? There were two private donations. I don't remember. I. There was one at one in December. Okay. Okay. Interested in the timing. That's all. It was, it was further back in the year. Further back in the year. Not reported on a prior report. Yes, it was report. There was a, there were two donations. There was a thousand dollar donation. And a $50 donation. The $50 donation came in in. December. That's what I was asking. I'm not sure it's been on the report. It's been on the report. It's been on the report. It's been on the report. And it's been on the reports all year. Yeah, no, that's that's, I was looking at just this monthly. Report. Since this one is in November, December. Yeah, it was December. Sure. It was November or December. What is the current balance of the fund? We probably should have an. Line added to this report because that question always continues to come up. I mean, we have revenues and we have expenses, but we don't have a current balance. It's, it's a little wonky at the moment because we borrowed from the fund. Through an appropriation and now we have to put it back. So. I can tell you, let me see if I can get to it. Yeah, my screen is all backed up. So I, I'll get to that number. I should know it right off the top of my head, but I don't. I just looked at it yesterday. When you're looking at me. Yeah, when you're looking at lots of numbers, it's hard to remember. Yeah. And if I go off to look at it now, it'll just. Yeah. All right, let me see if I can get rid of the screen sharing. No. How do I quit sharing Aurora? Let's see if this will do it. I don't know how to stop screen sharing. There it is. I found it. All right. Moving on. Hi Connie. Happy birthday Connie. I was going to take a pause after that. A wonderful waking up early this morning. I'm sorry. I over spoke over you, Connie. What was it that you said? Oh, I was just saying my computer. Would not wake up this morning. This night and I got in here at 15 till and. It took me 20 minutes to get on. Yeah. Yeah. Yeah. Yeah. Crazy. All saying that it was a little different. But we did want to wish you a very happy birthday. Let's hope you have a very nice one today. Thank you. We plan to. What are your plans? Oh, we're going up to Cheyenne later on today. We're going to go to Cheyenne. We're going to stay here. Before Christmas. And they came in. So. We're going to have a nice day. It'll be a nice weather. Yes, I love road trips. Yeah. I do too. Where do you go to eat in Cheyenne? We're going to a new place to us anyway. I think it's called the rib. Rib and chop house. Yeah. I don't know why it's called the rib. I don't know why it's called the rib. I don't know why it's called the rib. It's kind of like a little bit of a different way. It's more close to the. Depot. In Montana. Yeah. Yeah. They've got one in Colorado Springs. That was it. So we thought, well, let's try that out. It looks fun. Yeah. It's a great steakhouse. That's what it looked like. Yeah. Started in Livingston, Montana. Well, I'm glad we made a good choice. So moving right along, we're going to go into old business and the Christmas open house. I just as a quick out of thing, I would, I know I wasn't there for the event. But from everything that has been discussed, I think it was a huge success and that it sat in the fact that the scheduling. We did online. And that as Kathy stated, it was more intimate ability. And I also liked the fact that we had more control over the numbers and we didn't have people walk away. Angry or upset. In, in life. They could have in the past without us even being aware of, we had a little more control over that. And I think that was a great discussion on, on, on what everybody else's views were. And what you thought. I'll say it. I thought it was a hundred percent better that way. Cause you just weren't pushing, you know, people weren't just pushing and shoving yet. And I liked that we started rotating rooms because everybody got to see each of the rooms that they could have seen. And then there's, and it was. I, I, the people that I was talking to, I got them first, I guess, because that was the parlor. I was like, I don't know what I was thinking. I don't know the person at the end of the line to probably tell you. Yeah. But that was. It's at the end of the line. They were happy. Oh yeah, you were. Yep. Any other comments? The only thing I remember standing out was there were, most of the people were newcomers, first time. Visitors to the house. Right. Or a couple of repeats, but most of them were new and they had no idea about the history or anything. So it was really good to have the tours going on downstairs. Just a little five minutes in each room and. Yeah. Nice. My daughter said she enjoyed the history. There were actually some things she didn't know. But she also said she was having a really good time telling people that I was her mother. She was her mother after they explained everything to her. Right. Any other comments or suggestions for improvement? I would suggest we plan on doing it with the reservations all the time. It really made it a lot nicer. I think for everybody. For both us, you know, for us working there and for the people coming. I agree. All I've heard is really good comments. Very positive. Very positive. And boy, I'll take positive room. We can get it. Yes. So, yeah. Any, um, Any comments on the number of people. We did get a little behind at the end. But I think in the end, we, we made it up. I think actually the schedule went pretty well. Um, I think the, the getting behind part that you're talking about is the time that happened after, um, the break basically after there was this. The, the, um, break for Santa. And that began to kind of backlog things more than anticipated. I think so. Um, but that's, that's the only getting behind that I was aware of. Obviously. And I was at the front door. Yeah. Yeah. Santa took his first break. But he only took five minutes. The second break. So we, we were behind, but we were making it up with, with the break time. So do we need to make those breaks a little longer? So we don't have people waiting. Potentially. Yes. Or make a plan that, um, makes it a little longer. Or maybe we do. And we need to make that decision. Of the rooms because that does. Entertain people that are in the house while they're waiting to go see him. All right. Oh, I'll think about, maybe we make them a little bit longer. So we may sure he gets them. Cause. That the suit is heavy and they get hot. And they need to hydrate. And get up and move a little bit. I thought Pete did a phenomenal job. the different and there were some things he did repeat but it wasn't like John who said the same things to everybody all evening long. So I thought I thought he did an awesome job and my granddaughter put her hands on her hips and said that is not the same Santa. I do think I do think that overall the event went well and yes the continuing with the reservation system is definitely a perfect idea going forward and to just recap I did send the email with the details but that's not incorporated unless I go over that real quick so maybe let me just recap our numbers so the email I sent was December 4th with this update or recap so the hosts were six board members two student volunteers and one house manager the guests were 213 total guests plus two special guests Mrs. Claus and Carolyn Darville who helped me with editing and reviewing for for grant 51 reservations were fulfilled five reservations were no shows six walk-up groups were accommodated totaling 19 people four walk-up groups could not be accommodated as they were unwilling to wait or come back toward the end of the event two of those walk-up groups were couples without any children they just wanted to tour the house but they would come back at the next artwork. I think the only other hiccup that we had was the advertisement that was in the Longmont Recreation brochure and I think maybe thinking forward for next time we need to know in advance when that publication gets prepared because obviously it was prepared and printed but we didn't know about well I guess I didn't know about it and none of the other board members knew about it and I was fortunate enough to just ask somebody who'd said well it's in the paper or it was in I saw it advertised and it didn't require a reservation I said oh do you happen to have that with you I'd love to see that and and so that's what I attached in that email but it's that it's that it's that this yeah it was in the recreation brochure which was printed in July before we knew that we were going to have to do reservations right so now we know about knowing about the printing in advance would be helpful so that we can make sure that we're on par with I'll take care of it you know now that we've decided to do the reservations we will absolutely have that information in the recreation brochure when it goes to print next year yeah but my my Karnak is it something that we need to tickle for our calendar for board meeting discussions about the event so that we're timely enough to get that information to you so that you can get that in no I already know about it I'll take care of it and well and then in truth even if we at one point we're even talking that we might have to cancel the event so so it is what it is and unfortunately I agree with you Karen that if we if we know about it no we can approve it so I think that's that's the the key is there any other discussion in regards to the Christmas open house that anybody else will just move forward on to the grant update well I think I gave most of the information in the manager's report we're we're just in a waiting game right now I have communicated with Ann McCleave and with the grant administrator both to let them know where we're at and you know what we're waiting for so they're just waiting patiently is it set to be reviewed by council this month I I don't know what date Jeff has put it in for I haven't heard yet do you know Ben yeah unfortunately with the virtual meetings they've cut the agendas back a little bit so things are moving out a little further because of the virtual meetings that they're doing but what an exciting thing that we have to wait isn't it it is and I don't know if you all are aware of this but there were 80 applicants applying for 14.3 million in grants and out of that round the 41 were recipients receiving 7.2 million in grants so that's really quite something and in a very highly competitive year so so just incredibly proud of how that turned out absolutely Karen and cannot thank you you and Connie and everybody else that have worked on this grant you guys are it still gives me chills I'm so excited about it and it's so positive it is patch us up on the back more than once every time you get a chance it's it's huge and I wouldn't want to have to be on the other end of deciding who got those funds or not because it would be horribly competitive with that many people and we are so fortunate and when when Kathy told us the news in December it's just gotta do a little happy dance what else can you say so so all right moving on to the brochures on the history room by room self-created tour so I have a couple of things just to hopefully clarify for brochures we kind of are talking about two different ones one is the pink brochure which is used for marketing and the other is the room by room tour which is used for our open houses so how how do you want to approach addressing each I'd like to finalize the history brochure so we can go to print and the the other thing on the I'd like to talk a little bit about the written by room self-created tour okay well let's review the history one first and move forward and then where are we on the history do you feel that that's clear and accurate and no no revisions need to take place at this point I think the only outstanding question was the commentary about the car right right which I think we can adjust so that it does leave that open rather than definitive one way or the other yeah I'd really like to get that one to print because we put it in all of our packets and that's what we that's what we hand people when they walk into the house right yeah and they just want a little information uh huh so it's ready to go with the exception of that how about if I do a little tweak to make that as I as I stated and and share that on email with you all I think that'd be great and then so we can move forward like like what Kathy was saying we have that you know those preparations made for packets and whatnot that'd be great thank you Karen and I can get that done today so I know today great thanks Karen okay and on to the room by room the self-guided what what were any questions or more concerns in regards to those I would love to hear if anyone had guests who had questions that weren't addressed with the details on the room by room tour it's a little late I know I'm that's why I'm wishing we did have a December board meeting because I would have loved to captured all of that and I don't know if anyone made it at a point of writing any questions down that were like oh that's an interesting one um or not how'd that go I was at the door obviously and so I I didn't get any of those questions I really wish I could help you in that unfortunately I wasn't at the bench so I'm gonna have to leave it to the other ladies on if you receive any other questions or or things that hasn't been answered by the the room by room tour guide I didn't get any um other questions um you know that might have been a awkward time though to be testing that because a lot of the parents at least in my room were kind of watching their kids to make sure they didn't get into anything right they you know listening to what I was saying but you know and nodding their heads but they also had other distracting them so but I did not get any other questions that I couldn't answer based on the on the pamphlet um I had I had the same question over and over and it was from the kids who are sitting in the bride's room on the couch looking up at that door that's high off the floor yeah so in the perspective of a young one that's wonderful well it is but then I was to answer that and I presume there were steps there at one time there were they're still in the basement that's what I house manager used to live in those two rooms I know because I was in the room but she didn't use the steps she had a couch there I sat on the couch in front of that door didn't even know I sit in front of a door all those years but anyway that's what I told myself it used to be two rooms that they would use and there are steps because they thought that was hilarious just like a floating door you wouldn't believe how many people jiggle it it's like I sit on the other side like when I'm fitting stuff and people people rattle that door trying to figure out what's on the other side instead of walking out the door of the bride's room and looking in the office they jiggle the door did they do dog sign on it or something I saw your hand up what was I did have one comment people ask well where was the fireplace and of course it's in the parlor it used to be in the parlor and you can see where it used to be but I don't I didn't really even look to see until just right now if it was even mentioned in the brochure and it's really not I don't think I don't think it is but I saw it there when I was little right yeah and there's there's actually tile from the fireplace in the in the bookcase in the library oh okay just so you know that's the only comment I have little tidbits that might be included Connie so the fireplace was still there Janet when you were visiting as a child yes that's interesting because from what I'm remembering in one old picture in design was that the fireplace was where the mirrored wall is yes okay and yeah is that through the picture with the Sweeney's family and theirs they're portrayed by that fireplace and then the Callaghan's built oh put a little fountain in front of it is that right that's what I don't remember the fountain I don't remember that I remember seeing the Sweeney family picture okay well in our in the guide right there I'm just reading that because it says the mirrored wall this angled corner originally held a tiled fireplace at one time the Callaghan's had an electric fountain of cast stone standing before the mirror oh that's the fireplace is mentioning or but yeah I thought it was part of the the redo when they brought in all the louis plaster and stuff because it does have plaster that wall does have painting and plaster on it and so yeah I thought it was I thought it was gone when they did the re redo the fireplace was done yeah yeah when they put in the registers and and redecorated the parlor right sense no I'd like it's anywhere that might show you know when that was done hidden away somewhere yeah right well yeah I looked I inquired about building permits and and got all all of the permits that we have on file that city has on file for the house that that's unfortunately not in there but I you know I think this is definitely something that along with the pictures that we have from from the archives from the museum it's certainly something we can try in and get more detail about so that we can share as much information as we have um but I think it's something we need to note the top that the tile that we do have pieces of the tile and this is what it looked like type of thing if you're that interested this is an application that that type of information can't be very helpful so um it is the tile green by chance it's green like royal blue uh and a little bit of orange yeah okay where is the tile now you said it's in the library it's in the library inside the bookcase oh it's not on the wall it was just stacked there was a little no it's a little uh note oh the note man yeah all right um so should we plan then to um I guess have a separate smaller meeting of anyone who's interested in and doing any last revisions to this and then maybe make a plan for the next open house to do the same sort of process where there's a board member in each room to continue to find to comb this and and be able to to share this information one more time with maybe a more attentive group and uh and then make our final revision after the next artwork uh yeah Karen I think that's a great suggestion um calendar wise where where would uh where would you suggest at what point that we scheduled that meeting for anybody interested I like sooner rather than later because it's when it's fresh on our minds it makes it easy to I guess I'm gonna put you on the spot let's pick a date and let's put it on so we have it in the meeting minutes I'm trying to pull up the calendar so that I can see and of course I got my personal calendar hang on oh it always works it's it's you know that's part of working at home issue end up with stuff you you get it you get things kind of mucked together I I do have I'm looking at the calendar so we can pick a time to do this I do have one other comment about the um the document and that is um I think we need to keep um perspective on how long it should be based on the way we use it um and I I'm a little um I think maybe my opinion is that maybe the stuff about um preservation and restoration either needs to be shortened or maybe a separate document um maybe another little handout like the history brochure that we you know hand people so they can take it home and contemplate it um I'm not sure that that much information belongs in the room by room tour guide you can send that as my opinion I agree we can that's a great suggestion people's attention span is pretty short and if you're not more interested then if we had it in a separate um maybe it maybe another trifold like the history brochure yeah I was thinking that same thing yeah we can hand people as they leave so it's like it's not mixed up in the history stuff but it's um you know something we can say you know if you're if you're thinking about um helping us preserve the house here's a little information about our efforts in those regards and you know it's not like a trifold yeah I'm thinking a separate piece of literature is a good choice um it can it can describe yeah our attempts of preservation and restoration and and our actions that we take but it also can incorporate um our uh qr code for purposes of donation for future support that yes that's a great idea Karen so so looking at calendar dates choose and to set up a um committee to work on this project um what where are we at on on the calendar ladies and I agree with Karen the sooner we get this done the better and kind of in the slower months it would be prudent um um I could do something next Tuesday um this week is a little busy looking for a whole um I could do like 11 tomorrow I could do next Tuesday afternoon and that is day after holiday it is I think the 18th would be good at least um in in my opinion for me do we have to do we still have to meet by zoom at this for committee um we only have to meet by zoom for the board meetings okay so we can certainly get together at the house on the 18th okay um two o'clock three o'clock what would work where is everybody's schedule who first of all who would like to be on the committee to work on this um okay we've got the same three Karen Karen and Connie I would like honey I would like to as well but um just I'm going to put it tentative I'm not going to um until I know where my cover test is I won't attend unless it is negative so let's go for the 18th what time works best for you I think two o'clock would be better I'd say two two okay o'clock's fine so I've got Connie Karen Cruz Karen Reed Maureen and Cassie yes please all right also not an invitation all right thank you could I ask just a slide question what is the city allowing for the number of people like if we can't have our small board meeting in the Callahan house why can we have other kind of meetings the decision was only with regards to the board meetings ah okay and it's it's because they're being recorded and put out on the web and you know in the city of course wants to set a good example based you know for for covid protocols and behavior okay okay that makes sense and then do you have an update too well I just I think it relates to the fact that they decided to do council meetings remotely that's their own choice it's not a county led mandate but they decided through their own prudence to do that and then it just led from there that if council is going to meet remotely then the boards themselves should also do that that it's as simple as that so it's not reflective of necessarily a new order and and frankly they mean they decided this well before this large surge we've all we've seen so really that's where it stands to pretty straightforward and so the other things haven't actually changed at this point okay all right um back to our old business um moving on to new business um so um we're looking at posting locations for agendas and cancellations Kathy I assume you know what the primary location is the web and the secondary backup location is the civic center but we need to vote on it okay so um I'm going to have you repeat that again so the primary location is the web the city website correct yes the primary location is the city website the backup location is the civic center okay and um so I will put forth that uh I need a motion that we take a vote on this please I'll move it except the motion okay can I get a second I'll second that second okay so we're gonna go ahead and take a vote on as as stated all in favor say uh erase your hands so we can see it on the screen okay seeing um all of us in favor here I don't see any opposition um that's well it's been approved so um moving on to the election of the 22 officers and um we can go from there um um is there any um buddy that wants to step forth or put forth the candidate for the office um we'll start with um secretary I guess is that anybody that somebody wants to jump in there and do it I'll give it up but I would continue if you need me to okay so can I have a motion to to put forth who who they would like to I can't are you sure you're up for this if you want to do this again seems to be the best way for me to contribute real honestly because I'm a new um so I need a nomination somebody to nominate her please and I can't you can self nominate okay um she's been nominated and second she's accepted the nomination so all in favor of keeping Karen Reed as as uh secretary of the board please raise your hands so we can see it and count it on I don't get to vote but here I am there she be she is the Karen is going to continue as the the um secretary of the of the meetings okay so moving on to the chair um I can I will nominate myself um for chair again I am not I'm still a newbie I'm still learning about a lot of things because we really have been in this COVID situation the one thing I can do is I can run a meeting um uh so I'll put for myself as as a chair if there's any other nomination I would be more than glad to to hear those as well so anybody else take the nomination for Maureen is there anybody else that would like to step forth and and be the chair anyone okay then um yeah if you if if you're feeling like your health is going to be all right and you're going to be okay then yeah I am as well and and and this is the one way I feel like I can contribute right now and and um that's so I feel comfortable doing that so um all in favor of keeping me as the chair can I see hands okay there we go then we've we've got our our election of the 22 officers and we will move on to the house manager pictures which I'm excited about as well this little thing just makes my day okay so um house managers pictures Maureen you're on all right so it's it's a project that's been needed for many years and I think we should get this done this year so that we do capture the history while we can I think it would be helpful to have a few people participate in this project it shouldn't be that um I guess it shouldn't be that demanding but it does require a little bit extra time outside of board meetings so um can I see if anyone might be interested in helping with this project it's the simplest the project well I think we'd like to make things a little bit more uniform but definitely complete with respect to the pictures of the house managers there on the wall and potentially make sure that we have the dates of service captured and identified um it's um I think at Janet I think you you know I think I need you on this because you have some history here with your life at the house so I think you can volunteer Janet I'll volunteer to be on it too okay so we'll start a committee in regards to the house manager pictures and it'll be um Ann Thompson and Janet Pearson and then Karen Cruz so so just a clarification of what this project is we're basically finding the house pictures of the um I mean house manager pictures and making them similar or or hanging them in a similar manner with yours and um just years of the service correct yeah is there a specific wall that that we can state so a clarification just for the minutes of this meeting and people that are where those hung currently in the house the wall outside of the meeting room I'm aware of that Karen but again anybody else that's just listening just so so we're they're outside the the the meeting room upstairs yes and people do look at that wall since I do there yes okay um somehow we've lost talk uh Ann's picture I don't know where she went but um I don't see her is she is am I the only one that's not viewing her oh she's connected she probably turned her camera off okay yes and I charge her so okay so um is there a time that we would like to to um set up a meeting and a we work on the house manager pictures um I've all been to whatever you suggest okay ladies gotta look at calendar dates and see what works works for you maybe we can schedule something in February is that yeah February better than January for me yes okay can we look at the the first week in February possibly as long as it's not a Wednesday so ladies you're the ones that have to be there so um you can do you know not a Wednesday so that leaves the first the second the fourth I'm sorry the first the third second I won't do that to you clarification not a Wednesday so um well how about we choose a time on February 1st it's Tuesday do you prefer morning or afternoon ladies afternoon would be good okay um I have a couple minutes on the first can we go for that Friday the fourth okay how about Thursday can we do Thursday sure I try to stay off Fridays in case I decide I'm going to take a day off okay I have a doctor's appointment the fourth too the third sounds good doctor's appointments there you go um so you're looking at uh February 3rd a Thursday um afternoons work better for for Janet what what works better Karen are you open to do Thursday I think I want to could work could one o'clock work one o'clock yeah yes okay so it's now scheduled for um February 3rd the Thursday at one o'clock at the Callaghan house to go over the house manager um pictures and thank you for those that ever decided to work on that and join that committee um was there I couldn't do a morning I'm just curious is everybody else busy then well if the morning a late morning would work out like 11 or is that too late um 11 would be fine I I just prefer because my afternoons get kind of busy sometimes I do 11 instead does that work for everybody that works okay changing the the time to 11 o'clock all right February 3rd I'll send an invitation thank you um I just like to add a couple things one is um Hobby Lobby's done a wonderful job for us on our pictures um I'd like to see issues them if we can and the other thing um it is we need to either frame in such a way that we can continue to add to it or we need to stock pile frames so this doesn't become an issue again at some point down the road because we can no longer get the frames we were using I agree with you Kathy it's it's the conduciveness to make it um seem continuous and and clean and I I think that's well and it might be one frame with multiple pictures as opposed to multiple frames oh although we do need to think about how we're going to hang it because of the plaster walls oh yeah I think that's something we'll talk about during that meeting that's fine I just want to throw that out there okay all right I'll put that on the calendar thank you very much moving on to um item D the scrap the scrapbook and who has the scrapbook and and what are we doing with the scrapbook because we've not worked on the scrapbook where before well my question is do we want to appoint a historian ah and put that person in charge of the scrapbook we used to have one but then people kind of lost interest and nobody wanted to do it so just sorry my dog just heard something I think rather than appoint a historian I would be more interested in having a group of ladies who would help contribute to the upkeep of um of this because it is yes it's a scrapbook but it's also a history book for our house so okay Karen I agree and I think appointing a historian as it's as lovely of an idea it is I think people get overwhelmed and then if they feel it's it's a burden on one person that can be overwhelming and I think um because we have so many talented people on this board um that have so many great ideas that um just one person's doing it is it it kind of defeats the purpose in in a lot of ways so I think that we should have a scrapbook or a historian um historic committee that looks on this so if I could get a motion that we could start a committee in regards to that uh specifically that it is to deal with the history history and um scrapbook and the scrapbook combined if we could have a motion in regards to that so we have it in the permanent records that this is a set committee as part of this board does it need to be a committee or does it need to be just established as a responsibility on the board it could it can it could be either or I think I like the ladder you like the ladder okay yeah because it keeps it open so that we we know that it is the responsibility of all board members to to help contribute see this is exactly that's a great kid Karen thank you okay so so who would like to work on the the scrapbook and and do we have a current scrapbook we do we do the house and it is outdated and so we do have a lot of information that I gathered from the archives from the museum that we need to incorporate and and then other information that we would need to include in that so obviously I'm on board for being active in this project as well I encourage all you ladies to be actively involved in this project we're not doing the history of the house is really actually an important piece of our role is as I would love to be part of of of looking at it and and also so are we looking at finding additional documents do we I mean when we have them we have when was the last time it was updated question the scrapbook has mostly been in the past a way to document the events that happen at the house so most if you go look at the scrapbooks as they exist you know a lot of it is pictures of board events and stuff like that it really hasn't been intended as a history archive okay other than a history of the events that have happened so you know what Karen's kind of talking about is more of a different twist to to to what the purpose of it is so maybe it's not going to be called a scrapbook so much anymore more of a history book of the house I have a question on the existence books yes um how I have a question on the existing scrapbooks front thing I where are they and the other thing is how far where did they start what year with did somebody start doing this I mean so how far back are they I don't know the answer to that there's a whole bunch of them underneath the table in the parlor and then the one that that's more current is actually in my office in a box in the closet I think probably the first step is to look at what we have I think it'd be interesting to see where they started doing this that there's actually um postcards and stuff from from the cowhands from their travels nice that's so cool well and the other the other thing I would challenge is that if we're going to do this I think we need to figure out what the purpose of them is and how we're going to use them because part of the reason they are they haven't been getting done is they weren't getting used so I think I think we need to clarify what we're trying to accomplish well I think it's in part education for our community and we can have them available for all open house events so that people can be flipping through and looking and seeing progress over time and and then understand and appreciate the importance of restoration and preservation of of this historic property so it lines up with what we promised in our grant application that we will promote information and education on preservation and restoration so it it is in that purpose is that is one of the purposes for this okay they're going to need to be more robust because if they get handled by a lot of people they're not going to hold up right yeah that's what I was saying that it's having a lot of right we're not talking about we're not talking about a stereotypical scrapbook okay so so um we're talking about using this as a educational document that we can put out at as like as an informational table at our events that people can come and look at and that means that we might actually um we look at um revamping some of the old scrapbooks and in utilizing some of that material is that what you're saying we're going to incorporate all the material that we have including what's currently in whatever scrapbook is is available but the format might change and it very well could include digitizing um this just as we are you know digitizing information and attaching it to a QR code so that people can read information that way this too can be digitized I think that's that's one and as a screen show we can show it on a tv or something which would make it considerably easier to set up than a display at every event because I don't see the normal people that come for the open houses have really tight when we're handing them all this information and then here's all of a sudden a scrapbook kind of thing that they can look at I don't think you're going to get too many people out of those what 400 that really are going to take the time yeah again it may be it may be a whole different um approach of scrapbook and I think we even need to get away from using the word scrapbook because it's not in line with what I envision us us doing with our history and and our information okay so so let's right off the bat let's get away from the from the use the word of using a scrap what would you say an historic document what what would be the wording that you would use Karen I think Connie has something I want to hear what Connie has to say I just thought I've listening to all this and trying to capture what Karen is envisioning seems like it's it's more of a history of the Callahan house book that would be ongoing like a scrapbook in a way but going forth so it's really creating a new document is what I'm looking at or not documented new entity a new book rather than continuing the old scrapbook style is that what I'm hearing yes okay it's kind of all the life the life of the Callahan house from beginning which is the the scrapbook idea was great for the time period because that's what people were doing before computers and before a lot of the other kind of communications as how they were preserving I'm dealing with this with my family materials too and that how to take it into the 21st century with the technology and things is very helpful and I understand about the education piece of that going forward however one of the things about the the historic scrapbooks is that they do have newspaper articles as well as photographs as well as thank you notes and all kinds of things that are truly a scrapbook kind of thing yes I still still want to have someone keep that intact yes keep that that notion intact so I guess the idea of having a historian slash librarian or or documentarian or whatever role on the board is a good idea because that is a point person for some for something like that but everybody contributes to it because I know we all helped with the scrapbooks when I was on the board before so I don't know whether that just muddles it or whether it helps separate the two ideas regarding that um and this goes back to what Connie was saying too a scrapbook is kind of a nice I actually like the name because it's it'll be current right I mean we have past ones that the past boards have kept and if we started maintaining it or going on it would be more items in their current right things that are happening while we're the board you know and so like you said favorite clippings and I I don't know of any other term besides scrapbook that really includes that you know and it's bits and pieces it's not a outright historical document it's more like little snapshots of events and I like that idea I think because we have several historical documents already out on the house that really cover well the beginnings how it came to be you know all that that's we have really great historical documents on that and I know Karen you've been working on updating some of them so I'm just going to say this let's keep the word scrapbook and let's let's keep it as bits and pieces of events you know so it's like a snapshots in time of what happened during our 10 years on the board okay um do scrapbook slash history album an album here's my comment about the historian role in my experience on this on this board if somebody doesn't own that it doesn't get done that and I'm not talking about who does it I'm just talking about somebody has to be the focal point for collecting the information and putting it in the scrapbook or all it does is gets shoved in a box all right if we got to have a point person on that I'll do it okay if somebody's willing to to to to step forward and put a position on the board as historian um but I want someone else to take a next year on the stipulation that you're not going to do okay so I'd also volunteer to be historian or I use that I don't care your life thank you so can we have with that idea that it's a point person leading that not the person doing it all right and that's why we had it before basically yeah that's that's the way it worked but if we don't have a point person it won't happen that's my experience all right so I need emotion ladies and I know you accept yourself I've got one for you I nominate Connie as our historian all right don't worry Connie I'm gonna be right by your side the whole time anyway so and anybody second second second okay Karen read seconded all right so all in favor as Connie as our new historian on the board hands please and you can vote for yourself too Connie I think you're a great asset all all you guys are but yeah this is wonderful so all right um so that being said do we want to put a date on the calendar to work on this so it happens can I say that I have to leave yes yes bye bye bye I did Connie because you've been added as point person you get a look at that your calendar and see what works for you best and and figure out how this is gonna work yes honey do you want to take a look at what there is before we actually have a meeting I really need to because I and I thought about that for a long time is where you know just taking a look at the scrapbooks again the last one that I worked on was with Mary McCoy back when I was when we were on the board together so it's been at least so that kind of thing I just need to see what was done after that point so and like Kathy said that there's a box with the scrapbook and stuff why don't you and I make an appointment just for the two of us and we can look at what's there and then we can schedule it after that point when it works for you and we'll go but we've got we've got something going so so you you and in Kathy can set up a time to add that works for you and we can move on to other business at this point and Kathy I might even I might even tag along if I can even earlier on the 18 and just an hour earlier and just take a look at things before the other the other meeting sure meeting you can kill two birds with one stone one thought I have on on that line that you Kathy might want to talk to as far as going forward and what to preserve and maybe how to do that electronically or what maybe to talk to Eric at the museum Eric Mason and just to just to pick his brain or or any of those guys over there on a good angle of moving forward with it because they're he and he and Karin are buddies so yeah we've spent a lot of time together yeah and Connie Connie you too yeah Connie I can't do one o'clock on the 18th I have an appointment at noon and somewhere in there I've got to get some food so but we could we could do after a board meeting we could well of course we're virtual right now we'll tag it on after the committee meeting I don't I would imagine we'll we'll get our business done taking care of and then you you don't have to make a separate trip well and that's what I was thinking too is sometime when I'm there that day so I could do it afterwards would be fun too I also have a my dog has his plating that morning but I don't take him up until five that afternoon so so you want to do three o'clock on the 18th or can we get the other stuff done in an hour I would like to set a limit on let's say yes when we when we're going to end the meeting I think that's a good goal yeah that's a good goal I agree so three o'clock okay thank you okay right got it that being done we'll move on to other businesses there other business that needs to be discussed at this point I have two things for other business one is can we go ahead and get a count of the scam horn books and we need to set a price for them because we're offering those to be sold at the open houses and we need to we need to do that so that it's we know how many we have and we know what we're selling them for and that they're available for sale even before our next open house if somebody who wasn't interested in purchasing one but what is what is the count on it Kathy I think you said you were going to have I haven't done it yet Jacqueline's been out for three weeks so it's on my list of things to do but it's not done yet maybe well I'll tell you what well while I'm there and while you and Connie meet after our committee meeting I can do the count if you can just pull the box out or show me where they are are they in the closet there okay in a box so I can do that I can get that count done and then we need to we need to as a board decide what what we're going to sell those for well the price has been um 11 dollars for the little one and 13 dollars for the big one and once if we're going to change the price then we also have to go back to the tax folks and figure out what the tax has to be um on them so these prices include tax so 11 for the small and 13 for the large okay okay positive print everything I know they were donated so we haven't worried about what it cost to print them so they were I raised them a little bit um I think they were 10 and 12 or something like that at one point and I decided that was ridiculous and raised them but we also don't sell very many of them I've also been selling the DVD for for 13 too so and those cost about five dollars a piece to produce that's not reasonable you want you want them to be priced so that they the people will sell them the people who are interested are perfectly happy to pay for them the people who aren't interested the price doesn't matter okay so we I think we could raise the price so just think about that and let's figure it out now we can talk about the next board meeting yeah for the agenda for the next board meeting so so the count and the price were there any other items Karen that you wanted to to discuss oh I have one item but it's just more of a fun share item it is other business but it's related because I was at Key West with my family recently and we toured the Hullings House Museum now this is really an interesting property it was built in the same year as the Callahan house oh my god and it was it was purchased in 1940 just two years after oh we we got ours gifted to us it was purchased by the Key West Women's Club established in 1915 this was an amazing historic piece of property I loved touring it I enjoyed it I'll I'll I'll bring this in so you all can see this and read this to you and share the website with you but just a beautiful property and a beautiful piece about this property is that they've they've rented the upstairs out to two tenants they've made it into two separate apartments and that's income producing and it keeps it so that the main floor can be held for women's clubs and special events just like what we do as well the women's club there they mean business they do a hundred thousand dollar donations every year annually so their club is is amazing I'm going to really pay attention to how they're they're working but they fundraise and they do amazing work for their community and they donate a hundred thousand dollars every year to different organizations in their community and need so I just thought that was incredibly special and I wanted to share that with you it's just other business but it's relative because the house is the time of it is perfect and it's it's beautiful and I wish I could have just taken you all with me on that tour I was like oh this is I would love it because I think it's great that we can get ideas and and share information from other groups and I that's exactly what I like to do when I'm off traveling I like to look at the historic things as well so that's amazing thank you Karen yeah I have one other thing and I'm just going to mention it apparently the city council has decided that the boards should have input into the interview process for new prospective board members okay so they're trying to figure out how to make that work so just an FYI you know coming up in our next round of board appointees we're we're going to have a role they haven't quite figured out what that looks like but just we'll take some time so I just thought I'd let you know thank you Kathy I appreciate that Connie I will I will say that um the first time I was on the Callahan board I think that was in 2008 that was the processes there were two people to interview with and one of them was on the Callahan house board and one was the house manager actually there were three that and one was a city council person and that process was really you know we just sat and interviewed real quick for 10 minutes or whatever and then went on but I I liked that because you were getting they were getting to know the candidates that were together then yeah so that was my past experience so I'm sure that they're dealing with the history of that too yeah it it also means that the schedule for the recruitment is going to get moved up probably by month okay so instead of an October deadline it may be a September deadline but I don't I don't know what that looks like yet okay all righty then um so looking at future agenda items the the sign for the flower bed we'll address that probably in April and and it's going to be weather dependent so okay so maybe if we put if we put that on our calendar to be addressing that in April that'd probably be good timing okay all right in the past and present board members annual tea and that tea again we we marked that down for May 1st and so if we're going to hold to that date it's it's fairly simple arrangement and and invitation it so it can be done inside two months but I would say at the very latest we should have that on the March agenda we can start to touch base with it on February agenda I'd rather do it sooner rather than later because as the grant stuff fires up my time is going to get more restrictive that makes sense so can we put it on February's new business that's a good yeah and we'll move from again we'll move from there um is there any other items that anybody else feels needs to be on future agenda addressed you know you know with the covid stuff I just I think we're gonna have to start thinking a little bit out of the box and what we're gonna do we I know we've done the summer event of having the the Sundays and all of that but I think we're gonna have to look at what we're gonna do different to come up with some ideas so maybe ladies you might want to brainstorm and try to think out of the box on on what we could do um differently because it is what it is and we're gonna have to look at things differently just like what we do with the Santa where we schedule things and I thought that worked well I think we can come up um with some way to to look at hosting future events um at the at the home um are you looking are you looking at board um driven events or events that are scheduled and and are board driven events these are things have been canceled because of covid and things have have changed because of it so so let's try to think of what we're going to be doing now we've got we've got um you know the our walks and things that we do but there's other things that we can do as a board as well um that we could um so so the um we had we had the um the ice cream social at one point in the gardens well maybe we can think of something a little bit tweaked or different um to do during the summer um as a as a thing that we open the house as as board to do instead of ice cream social um can we come up with ideas connie well I know some of the past ideas we did was the waffle breakfast when we did our big um fundraiser I think is for the gazebo that a few years ago that was out in the gardens that I've often thought well I've often thought for years before I was on the board in a while um is having is offering teas again um in the house because and they would be scheduled you know that would be a reservation only kind of event and um and now that the Thompson in or Thompson bed and breakfast is gone there's really a need for some kind of a old house tea party kind of thing for people and there's this is such a ideal place to do that kind of things so those were some things I was thinking about um all along I think that's a great suggestion and I also thought about what about what if we had um like wine and music or something in the gardens with that number of people that would we could have in the in the afternoon afternoon early evenings in the summer something that we could do to open up as well um as a fundraiser that would be something that we could control and yet um wouldn't have too much of a mess type of thing and we could do reservations and people could enjoy the garden that way that would be another way that we could open up the house those are just some suggestions but I do know that if we don't talk about it and we don't put it on the calendar we don't it doesn't get on the agenda it won't happen so what I'd like to do is I'd like to put a like a fundraiser discussion on the agenda for next month or the month after um couple of things with with COVID um I don't want to do a lot of work and plan a fundraiser and then have it potentially cancelled um that's one concern I have and the other one is at the moment because we don't have any idea about when the work is going to be done on the outside of the house um with the grant I would be really reluctant to schedule something until we have a better insight into what we're what we're actually going to be doing and with okay um because I I think we're going to be at the mercy of the contractors once that process starts as we are so would you say maybe that board member um fundraising events should be put on the calendar for March or April for uh discussion just to because by that time we'll have more of an idea of um timeline of work that's going to be done grant work that's going to be done so yeah I think that's an idea in the so we can put that in the future agenda items and um tickle it for um when would you say March or April or May I I'd say April because honestly until we get the RFP process done and have some insight into when the contractors are available we're not going to know um when we can actually do anything and the other thing is we need to protect our revenue events first before we worry about doing fundraising okay so April April yeah put it in the future agenda items but tickle it out to the side marking it is in April now I'm going to put April or May and just see where we're at on the the um the grant stuff so so basically it looks like I mean if we push it out that far to April or May that means to me that we won't have any events at least this year because if we're we could do something in the fall okay yeah we could or we could do teas in November and December or something like that okay um I don't think it I think it precludes us from doing something in the summer yeah except maybe I mean if we started in April we could do something in August it'll be pushed but we we could do it um yeah that's just one of those things that I I do know that if we are going to put an event together we'd want to make sure that we hit that um printing of the summer um creation guide yeah I just I just made a note to look at the brochure schedule I've got it okay all right um I wanted to add one thing on that I kind of agree with marina on that putting you out till May um it's maybe April because if we do come up with the great idea trying to put everything together and by April you should know the weddings that are scheduled for the summer so we know what we have to work around and maybe maybe we usually book till sometime in May for 2022 right so and the other thing is I think we should keep planted for the warmer time of the year because if we do plan it for an outside event even if we have to rent a you know the little tent or whatever they have um it would be less impacted by COVID because outside events usually aren't affected as inside events okay that's exactly my thoughts too and um if it's out outdoors and more like um spacing that that we're enjoying the gardens and that type of thing it it is hopefully less on um however this um it can be a little more um picky on on like catering and things like that we're bringing in more money money in the sense of with less hopefully less required as a tea is very um is great idea and I think it's a great fundraiser but it's very work intensive so um labor intensive um that's that's one of those things um just just putting it out there if if we could even tweak it to March I I think that would be a better idea to to push it clear out is even to April I I honestly don't think we're going to have enough information in March to make plans okay all right so I'll move it to April um and and honestly um some to think about is scope you know because a tea is a lot easier to do because it would be a lot smaller scope so um and if we decided to do alcohol there's a whole another component there's a whole another permits and I I'm not sure we want to go there yeah so just think about that and let's let's just table it to to April all right um so we'll put it on future agenda items to be discussed in the April calendar is there anything else for future agenda items that would like to be brought up at this point okay all right ladies is as always it's good to see your lovely faces I wish we could be seeing each other in person um look forward to seeing you on the 18th at for those that are doing that meeting that too so all right and hopefully I'll be there hopefully the tests will be negative so thanks a lot we'll we'll adjourn all right