 I'll call this meeting to order and if you'd like to do roll call please. Absolutely. Director Ferris. Here. Director Swan. Here. Director Falls. Here. President Henry. Here. Director Moran. Here. Okay so any public comment at this moment? I guess that would be me if it's appropriate right now. Anybody out there to talk whether it's you or you know. Okay. What do you guys have next to you? So I'm going to stand up just because I have some stuff here. I had a pleasure meeting with Ray Puccino today and I felt like it was pretty productive. We've got a good understanding. I just wanted to make a couple points since I'm the one making the points for my side and I'm sure they're going to make the points for your side. So yeah from what I understood from Ray's email and if you would let me go a little longer five minutes if there's some back and forth we want to do I would hope that you'd consider that. I realize that's a little extra that I'm not entitled to. So basically yeah I got Ray's email and he said that the thing that you were most concerned with was justification for that kind of difference in my property. Now I mentioned a couple things. I'm sure we'll bring those up in a minute or two. I looked at the bid from what two or three years ago that was a couple years back. Prices have definitely gone up and 740,000 is the earth related cost about 740, 750. Nowadays it's going to be at least 800,000. So I am looking to save the district a ton of money but and excuse me for the theatrics but if I said here's eight bucks and all you have to do is pay me one dollar back for giving it to you. That's not a bribe. That's a service fee. That's what I would be deserving of giving you eight dollars. That would be an excellent offer for anybody. Here's eight dollars you can just keep it just give me one back. I can save you guys 800,000 dollars and my asking price on that alone is an excellent justification. I really believe so. Anytime anybody wants to save me 800,000 dollars for 100,000 I'm open to it. The other justification is that this is not comparing apples to apples. If you look at my property and Rick's been there, Gina saw a bit today and Rick had seen it a long time ago when I was talking about trees only but basically these don't have three-way road access. They don't have parking. They have small little trees that aren't worth the value of really large redwoods and I don't feel that this is appropriate and accurate because of that. It's not comparing my parcel which is flat surrounded by three roads very close to your parcel. The other ones were close but as far as the value to me of my parcel it's worth more than just you know a little bit of money that's why I keep it and if I want to sell it I will sell it for my price and I think that you as a house owner or anybody who owns any property here if somebody came up to you and said I'll give you 100,000 for your house and you said no I want 600,000 for it well if they didn't want to pay that 600,000 then you don't have to sell it to them. I'm doing the district a good deed which I expect to be rewarded for. I don't think that's unfair to ask and that's my position on that. As far as the price I did come down today and I am going to negotiate. I'm not being really rigid but I do think I deserve every time I sold real estate in the past I was sorry for it. I sold the house on the west side for 150,000. I sold an apartment in Europe for 75,000. They're all worth double now and they can print money but they can't print land and that's flat land with beautiful access for you guys. That's all I'm saying is I'm offering it to the district and I don't want to be cornered into now that you've offered it you're going to be punished if you don't follow through. I am following through I'm just asking for what I feel is reasonable and the third part of why I feel it's reasonable is Steve Gettle who's an MAI Realtor uh VISTA properties as a senior appraiser director a real estate advisor broker of Gettle and associates 92 to the present that's over what that's about 20 years. This guy has an excellent record he's a specialist and he can he can really appraisal he said it's going to be hard he's going to charge a lot for it and I'd rather save the district that money. What I'm asking I believe is below what he would come up and he also agreed and my real estate attorney also agreed that the redwoods on there do have value I mean a wooded lot is worth much more than a non wooded lot a lot with a large rover Edwards is clearly and it's flat with parking is clearly more than a little valley parcel with some scrawny trees on it. So those are my things I mean if you want to fill the price of an unbuildable parcel I would expect that you would make a promise never to build on it. It is zoned for residential one and that means that it also is zoned for public structures so this would be a public structure there's another word that they use in their public structures and something else down here but it's already zoned for that so it can be appraised for that. It can be appraised for its highest and best use value which my real estate attorney has advised me is normal in many of these cases and I realize that anytime anybody threatens to go to court somebody's getting bad legal advice both parties can't win right so I mean whether it's the error or anybody or that woman Christine the district has spent a lot of money on legal cases you guys have two tanks down the road that are deteriorating rapidly one of them is tilting towards the road there's a house right down the other side I would hope and I've been I've been asking for this before I even mentioned my property that you would do the replacement so you're not liable for any catastrophe that might happen there. I'm offering this is going to be more congestion on my road the parking is Rick's saw today when he parked it's hard to get a car to park in there but I'm sure you can increase the parking area a little bit but there's going to be issues if I sell it to you there's the negative issues I mean what if there's ever an earthquake and it doesn't meet the standard of a 9.0 earthquake and we get flooded out after surviving an earthquake I mean there's a lot of issues I'd like to have the water tank up there but you can do you can do that same size tank on your other property you have listed for 29 feet wide well my property the tank will be 30 feet wide that is that much difference on either side of the tank on your old site now you don't want to because it's going to be expensive and I understand that and that's why I'm offering it my property and deal with the hassle of having across the street and water trucks coming in and out every once in a while and all the building and the destruction to the the naturalness of it Rick has agreed that you know you can keep that down a little bit but as far as the road that's a private road there's going to be more traffic going up there it's a one lane road with two-way traffic and it's getting worse all the time and I don't really want to see you guys that much closer to my property to tell you the truth it would be nicer to have it further down the street at the old site so I believe that the old site is doable and that negates any possibility of I mean the main although you can try for that it would take you over a year I can do the minimum so that I don't lose by default which I don't want to do we could do the $5,000 appraisal from Steve Gettle and it'll probably come out over more than what I'm asking if it doesn't then I won't have a right to that but it adds $5,000 on to the price and so I'd rather just I asked myself what's the minimum I could be satisfied with for letting go of that property and that's it and I came down a little bit more today I'm willing to work with you guys I love the water district making the district better that's you know that's obvious from my history but I don't expect any favors I just want to be treated in a way that if I don't want to sell it I don't have to sell it that's what sales are about you got to either meet my price or you go somewhere else I mean that's what a sale is right you can't just walk in and say I'll give you this price and you have to take it now I don't mind helping the water district I'm glad to do it but anyway that's pretty much it I think we can find common ground I mean this would be a win win win situation for everybody the rate payers you guys are saying $600,000 how's that not good for the rate payers I don't see any any way that it isn't good and the same with having a new site you get new land I'm losing some of my land I don't have any assets left and that's why I want to get my best price and I think what is called the highest of best use valuation is applicable and actually I've been told that by several sources so I have an appraiser who's willing to do that I'd rather not go that route and just settle with you guys get it sold to you fast we get a new tank up there it's good for Rick and his last years it's good for the water district it's good I don't mean that in a bad way I mean you know find that close up on a high note you got a couple more years and you're going to retire so anyway yeah I mean I'm up for it it's just that it is an inconvenience to have it that far off the street that close to me and it's going to affect our private road and do some impact on the wildlife I like having that parcel be able to go on it I would want it to be kept open at all times except for the area right around the tank for wildlife and stuff like that but I care about the neighborhood I care about the nature and I care about my family and I care about the water district that's why I offered it in first place so that's about it anybody else in my then we will go too close meeting to order and I'm so happy to see so many of you here tonight this we there's nothing to announce from our close session tonight so um you want to call director ferris here director swan here director falls here president henry here director moran thank you all right the first part of this meeting will be for public comment and since we have so many people here I'm going to eliminate the five minute rule it's going to be three minutes and I'm usually pretty good about saying finish your statement tonight I'm going to ask you if you aren't done finish in a sentence and then you are done also sometimes I've let somebody speak again on the same subject normally we don't ever do that it's just one time on each item so I'm going to be a little uh what do I want to say hard nose tonight I I'm just I'm we just have a lot of business tonight unfortunately so would anyone in the audience like to make a comment now about anything that's not on the agenda yes Jim hi Jim Mosier from Felton I just wanted to speak briefly about my role as a member of the flow organization there's been some stuff in the press about me being having a special interest group and I just want to say the extent to which flow is a special interest group I'm very proud of it our special interest is the health of this water district in the valley we work very hard for this we're all spending approximately 40 bucks a month to be a member of this so we are very passionate about it we care about this we want to work with you all to maintain strong board and protect our environment and to the extent that we are concerned about the environmental protection issues and the watershed protection we are going to voice our concerns we strongly support the infrastructure improvements in fact we many of us most of us supported the rate increases that were imposed by the previous board which are critical to the infrastructure improvements that you all are doing we want to see that happening and we want to work with you all to make sure that this I also just want to say that I really appreciate the hard work the five of you were doing I recognize looking at this agenda today how much work you're doing and we know you're not getting paid to do it so we want to be as supportive as we can to making this a strong district and the extent we have disagreements let's figure out ways to work them out anyone else wish to comment on anything that's not on the agenda all quiet on the western front there okay so we're going to go to unfinished business at this time and the first item has to do well I'll Rick you tell me what the first item the first item is a discussion and possible action regarding approval of the final initial medicated final initial study and then the mitigated negative declaration for the lump people water tanks replacement project as part of the lump people salons of valley water district consolidation the district is moving forward with replacing several water tanks in lump people the project is the replacement of the castee madrone and lewis tank sites located in lump people the attached documents in your packet together with the draft initial study mitigated negative declaration draft is mnd constitutes the final initial study with a mitigated negative declaration for the lump people water tank replacement project the salons valley water district is the lead agency for the project the final is and mnd consists of introduction comment letters received during the 30 day public review carry responses to comments and revisions to the draft if deem applicable the draft was prepared to inform the public the potential environmental effects of the project identify possible ways to minimize potential project related impacts but pursuant to the california environmental quality act secret guidelines the draft was circulated for 30 day review period during which comments could be submitted october 25 2019 the draft was distributed to public review period in response to the trustee agency's interested groups and individuals the review period ended on november 25 2019 tonight at this meeting you're considered adoption of the final is mnd and approval of the proposed project tonight we have both the design here and we have the environmental consultants here we have mad Johnson not to be confused with Johnson and we have uh andy's both and i'm not sure if you want to do a presentation or you want to speak or you just want to answer questions i don't have anything glad i'm just here face you guys have any questions okay just to answer questions so questions from the board any questions no no comments right we did receive some comments yeah we did we received comments from the county sand crews um from county sand crews um from uh it's uh citizen deborah loan and from actually that was it nothing from any of any other state uh responsible agencies could you summarize the contents yes um mr. johnston's comments regarded entirely on biology um there were several comments about um species and how they were uh included or not included in the environmental analysis and he suggested additional mitigation to some of the species that we had included which the district has decided to adopt and then the comments from uh miss loan uh were more about the infrastructure and how it was described in the document um apparently the lewis tank site uh had another tank that wasn't being considered as part of this project because it was dismantled before this project was put into uh design phase so wasn't evaluated as part of the sequence so she was more concerned with putting that information out there in terms of making sure that the system was uh described correctly so we responded to that um she also had some concerns about the uh hydrology of the of the system because um runoff she was concerned that runoff would not infiltrate into and we responded to that comment with the uh the development of the swales that are going to be there and how the system will be using the sheet flow most of it will most of the runoff will just leave the site sheet flow and whatever it isn't is going to be going to the drainage basins that are going to be itself yeah we used to have loos one and loos two of them one of them bleeped so bad they were having water the others are starting to so and how about the people in the audience there our customers our rate payers if you got questions about this declaration at all yes oh jabby i couldn't tell whose fault was it yes debaulone i am the person i submitted questions um just two things really quickly we went over an engineering committee today i am like all over this district about getting it right about how what the existing system is at lompico and i'm hearing that it's not really important for this environmental report for the impact but it is very important for the citizens of lompico and the reason is because we are paying a special assessment we are paying an assessment to replace six tanks and quite frequently it's described as replacing five tanks that's very annoying to me i have to answer to people for that so that's the reason that i wanted that a little bit more known my second comment is i am so glad this is being done this was supposed to have started in 2016 um that was the plan to start immediately doing this and thank you for pointing out that the tanks are they're all leaking out they were starting to leak really badly the as bloke said one tank we had to remove the state said it like too much we had to remove it but the reason we joined SLB is we needed these things being done immediately so thank you for thank you rick um thank you for proceeding with it and our construction guide back there or the design what are you what is the design engineer oh the design engineer sorry no comments for me again i'm just here to answer questions okay all right now anybody else in the audience there have a comment on this so we have a resolution number 14 and i'll second it and uh can i have a time to say something about this motion oh i thought that it was okay but no you go ahead okay um in reviewing this uh project i was impressed about the extent to which um the review goes into environmental uh questions and i was really pleased with it um there it's going to be a qualified biologist on site when uh questions that person needs to answer will be there um there's a worker environmental awareness training there's even a disturbance coordinator this is going to be going on from 7 a.m. to 7 p.m. it's some noise problems there's someone in the work crew that's designated to handle neighborhood issues with noise and so i'm glad that all those things are in this plan and the other thing is 94 thousand dollars of this plan goes to a mitigation bank so that when we disturb the mount german june beetle on the i believe the lowest bluest tank uh that this 94 thousand dollars is going to be set aside in a non-wasting fund that we have to ensure that sandhill habitat of equal size or more is protected and so there's a lot of environmental safeguards that are in this project and i'm glad to see that so any of you who haven't read this document it's really interesting it is and there's all kinds of things and not just the june beetle but the kangaroo rat and the wood rat and birds and i don't think there's any frogs my favorite but uh no frogs so it's really interesting just just be sure to read it if it's all full of all kinds of good information thank you so we have a motion and a second so director ferris hi director swan yes director falls yes president henry yes and director moran yes motion passes problem okay so you want to introduce the next item yes and i'm chen b the strategic plan update we've been working on this on september 15 2019 for a full submitted a draft strategic plan for consideration uh the plan intended to provide a draft before discussion and consideration after discussion the board requested the strategic plan be sent to the administrative committee to discuss and recommend a process to moving forward and on on october 2nd 2019 the administration committee met discussed moving forward in development process points for board consideration which you should have that full memo attached uh in your agenda october 17th the board directed the board directors meeting the board directors have to move forward select the facilitator for assisting with updating the strategic plan and then on october or november 13th 2019 the board held a special meeting to hear a proposal from grave larcen of the management partners of professional management consulting firm specializing in helping local government their operations the intent of the meeting was discuss the the process of moving forward with the strategic plan and propose alternatives and cost estimates moving forward with updating the district's strategic plan uh attached in your packet uh for board discussion and consideration is the proposal from management partners to facilitators strategic plan process the plan includes review background material uh conduct interviews meeting and prepare for a workshop coordinate logistics and prepare a strategic plan as part of the proposal there are optional activity services available for the board to view such as facilitating a community form and online survey looking for moving forward with direction from the board and the battle coming back over to you all right any comments from the board here on this other yes i want to be clear i believe bob folks drafted this strategic plan out of a good faith desire to create an in-house document saving repayers the high cost of the consultant i know bob and i know it was not his intention to bypass any public input rather it could serve as a starting point in this plan he expressed ideas and priorities as he had during the election in which the public at large overwhelmingly agreed i appreciate all the work you did on this spot thank you this board has already made so much progress for our water district ratepayers and the environment for me at this time the strategic plan takes our focus away from other important projects we're currently working with we have an infrastructure that needs constant attention the administration building needs answers and fire management is paramount on people's minds the 2018 grand jury recommended that directors staff and committee members receive training for addressing contentious issues before we tackle a strategic plan i think all parties would benefit by a form of conflict resolution training what we do is important but so is how we do it i would like the board to form an ad hoc committee to seek out a facilitator to carry out this organizational training and it should be on the next agenda previous boards have expressed a commitment to training but never followed through we should not make the same mistake we need to get training done and then come back to the strategic plan at a later date greg larson has made a proposal that could certainly help us in creating an updated strategic plan and we could seek his help when we are truly ready then we could come back and have a much more productive process i um i would like to be sure that we do a strategic plan the right way that it includes public all board members staff and if we did nothing else one of the things that was proposed was email outreach to the public what was the cost on that thirty five hundred dollars i think that even if we just did that to start off i i i agree with what you were saying about conflict resolution but i think it would be great if we could put that out there at least have him do public outreach for us by email i i believe that was like who you know well great list he said something in here about the optional online community survey loves the survey yeah yeah survey for twenty one hundred dollars oh is it twenty one i i think there's there's a lot of merit to consider here but you know i like what you're saying because actually we need to do that grant to fulfill our grand jury obligations and um even though that grant jury report was done uh at a different time than when we were on the board it's it's not directed at individuals it's directed at the board and so i think doing that first before we consider these things makes a lot of sense and i i would agree with that the training the training on how to handle contentious issues yeah okay because clearly this is has the potential for that and i based on the letters and emails you said i too right to um and to basically combine an obligation you have on the grant jury report with this process i think makes a lot of sense and i'm glad you came up with the idea the online survey with the twenty one hundred the thirty eight hundred was community formed before in in addition to this whole proposal was twenty one grand right very much but i think i think doing the training first and then coming back to this regardless of what it is that we decide to do makes sense what's that cost well that would be conflict resolution for just the board or the board the staff in the public well the grant jury recommendation is the board senior staff and committee members that's what the grand jury the 2018 grand jury recommendations and it would be open to the public meeting so it would be open to the public all the contentious people can show up everybody can show up anybody wants to learn how to be so what would we what would we have i mean we'd have to form the committee um i would like to include brick rogers on that and i know this is an issue that i've brought up a number of times and um feel connected to and i'd like to be part of um and if there needs to be another member uh i'd certainly welcome that but i had some i've made some inquiries and who's available to do this kind of work and um i have some ideas so i don't like ad hoc committees that are secret because many times ad hoc committees meet privately they don't announce their meetings i don't like that okay let me just interject here that talking about the composition of an ad hoc committee per the board members recommendation gets a little off the topic here today that would need to be a separate agenda item and that's why i suggested that we could bring this back to the next this whole subject matter back to the next meeting i think the concept you know talking about the concept and it doesn't have it any way you want i my point is to get to hiring a consultant that can do the training for contentious issues that's my point how it's done i don't care ad hoc committee to the whole committee to whatever we need to do that's my purpose or an ad hoc committee that meets the public can do that sure enough i agree with your point most transparency is uh by most of it or is this something that could be worked out at full board level at a special meeting to get to the could be i think it's a benefit to have a full board president and move maybe an special meeting or two we could discuss how to get it worked out we could bring this back on the agenda with a couple like more progena on a couple suggestions okay something so um let's go out to our rate fairs here wait a minute are we still on strategic plan it's still strategic planning right may i make a comment yes actually a few hundred first of all i would like everybody to know that i did read all 12 of those emails and our letters that were sent in to the board of directors and i appreciate the feedback uh would also like to share that i did those letters and emails and i created a criteria chart because it was a little too much to process you know one at a time and try to relate that to to the whole i did then was i created with the uh the public member on the y-axis i created a reason code on the x-axis and tried to extract from each of the emails and letters the salient points and i came up with some interesting at least i found interesting information that the most common comment was that we should be using greg larson as a facilitator that came up seven times why we're changing the existing strategic plan came up six times more public involvement came up five times and just just as a calibration point what i thought was going to be at or toward the top was the changing of the mission statement that was tied at third with with three so to me this was a really important exercise to do because i think i have captured at least in my mind what i think the salient points from the public comments are and why i plan on doing with this is once we identify a facilitator hopefully greg larson i will show this information with him so if you okay number one thank you number two i heard you and number three i plan on doing something with this information all right i'll i'll let you folks that came tonight have your say okay and anybody out there want to say anything about this discussion yes i wasn't sure you were pointing out i'm elaine from felton and i just want to say that i really appreciate your suggestion director moran i think it's i think it's very good and i think that we all could benefit from a conflict resolution training and i also want to say that i love what you did director ferris i mean you i feel like we've been heard and i think that that is just really important and um thank you anybody else larry thank you larry ford from felton uh i um i want to also thank all of you for all your hard work on this i've been meeting with several of you for informal meetings and it's been really productive and i've learned a lot what i want to suggest is that what director ferris just described were the commonalities between some of the comments i think there were some other very specific suggestions made that i think you should also review and among those i think it's it's very clear that the best practices should be followed and that would be the full proposal if not even more than what greg larson proposed um anything short of that i think would be leaving you open to not only more contention but uh a lot of criticism and delay and making any progress i think one of the key points is that uh the public doesn't want to just be heard we want to participate so that means not just having a hearing or you know listening but actually to participate and that's going to be one of the lessons that you'll learn in in conflict resolution or conflict mediation training is that you can't just march ahead without coming along with community participation and so um i also want to identify a couple of alternatives that i proposed in my letter um one of them was that maybe it's not so important to provide a new strategic plan maybe the important thing really is to make it more concise and usable by staff what i heard from staff was not that they needed a new strategic plan they needed more clarity on what it is that they're supposed to do because there are such different proposals out there so um i think that could be done in a couple of different ways one of them would be to get somebody like greg larson or your own director ferris who's an international expert on strategic planning to distill down the current plan to its main points and uh present to the board any issues that need to be clarified like what are the priorities um i i uh completely support all the priorities that have come up you know we need to save money we need to be more fiscally responsible we need to get going if not expedite the uh infrastructure we also need a new headquarters for the staff and operations and we need urgently to make progress on the fire management planning we're having a brief reprieve but as soon as the drought starts which could be as early as february we're going to be you know possibly back in fire season anyway um those are my points thank you thank you anybody else yes sir mark chargale from felton um i spent a bunch of time looking at documents relating to the redraft of the mission state and strategic plan i hadn't been to one of these board meetings until this issue came up so i decided it mattered i think it's a big deal that said my time has been nothing compared to the time that you've all put in so i will echo the things that you get and richly deserve from the public for what you do um speaking of thanks um director ferris demonstrated i thought a terrific example approving that he was paying attention and listening that little quick bit of data gathering and and summarization terrific it's an example of the sort of inclusive and deliberative process that i believe you need to undertake to do some long range plan in my study of these documents my position on what you should do has changed i've learned about it and thought about it and changed my mind a bit um i think you do need to undertake some long range planning on issues that you don't have a clear path in front of you among those are uh infrastructure maintenance catch up and forward going um upgrade incremental replacements so that we don't get new position where i found myself over Thanksgiving weekend while thousands of miles away and the water main on orchard road where i live failed and my teenage house sitter called and said uh the water's not on did i do something wrong it's okay they're fixing it i know these people they're going to get the job done and they of course within a few hours they did um and i know the steel plates will come up soon thank you oh that was you yeah that was me um i read the mission statement redraft carefully i think it's got issues and problems it may get you into problems um there's enough internal conflict within the potentially opposing values stated there that if you spend money on something that isn't literally delivery of water to my tap somebody could object maybe even legally on the other hand if you do spend money on something that isn't directly related to giving water to my tap somebody could object again with legal action we've had enough of that it's a misdirection of this board's effort and my funds let's stay out of that so the conclusion i've come to is that i can't improve a single word in the existing mission statement long-range planning does have to happen if that happens through a strategic plan it should be as inclusive and lucrative as you can make it with a whole lot of public involvement not just meeting but listening one more sentence i'm concerned about some of the rhetoric that has emerged around the issues we're discussing now personal attacks are not acceptable if you're pointing at somebody and accusing them of polarizing rhetoric you're engaging in polarizing rhetoric we are a community we were before the last election we will be after the next election we're all going to get along one way or another let's make it good please thank you mark uh debbie yeah well thank you i have a little bit different view in that most of the room is filled with people who are here with a special interest in your special interest is environmental very noble cause if you look online you'll find a dozen local organizations that's their main interest so you have outlets for that you have education outlets but this water district needs to do is supply water so the focus it's not that somebody's got a bad idea somebody's got a good idea it's that we need to focus on the district i'm a little concerned about the narrative that's been going on and yes the polarization absolutely that's the right word for what's going on and the singling out of personalities on the board it's totally unacceptable i did a weird thing that the scientists will appreciate i did a little empirical empirical data gathering i went online and i downloaded 10 strategic plans from 10 random places just using a google strategic plan water district 60 percent of those did their strategic plans in-house board and staff primarily for used consultants one used in-house but they brought in a facilitator such as this board was suggesting so the narrative goes you're not doing it the right way you're not following the rules the rules allow you to do it in-house and a lot of the places are very successful with it um i just want to read something really quickly it was an overview of strategic plans that kind of narrowed it down and i really liked it it's simple and clear to get to the end where your strategic plan is going you need to ask the following four key questions where are we currently where do we want to be in the future how do we get there and how do we gauge success in progress finally don't forget the ultimate we is the taxpayers because government is accountable for what it spends and the results achieved it is imperative that the strategic plan be comprehensive realistic and financially responsible and as a taxpayer who doesn't have any special interest except infrastructure water supply i think that it is the fiscal duty of this board to focus on that primarily if you want to go to rate payers and say we believe other programs should be added to it and the rate should be increased to do that that's for you to go out and find it but that is not what was included in the rate increase the proposals were for infrastructure improvements and they are perfectly adequate i'd also like to say if you would like to do your own empirical research and go look at the minutes earlier in this year buffles was assigned the task to write a draft he fulfilled his obligation the manager was assigned the task to find the facilitator and he is fulfilling his obligation thank you very good i would actually like the board to reconsider the idea of revising the strategic plan and the reason for that is one i don't think it's necessary and secondly i don't think it's a good use of district resources the reason i don't think it's necessary is in my experience strategic plans are generally only rewritten when you're doing it for an outside audience you're trying to bring in funding you're trying to commit get somebody to commit something to you this is an internal document okay we're not trying to get somebody else to help us and i've read both the existing one and the proposed one and to me uh there's shading in how things are phrased but what strikes me is that the existing plan does nothing to prevent the board to do the things that they were likely to do and which i applaud them doing of emphasizing infrastructure improvements and fiscal responsibility i don't think we need to change anything in a strategic plan it's simply a matter of the board directing staff in the way that they want things done i also don't think it's a good use of district resources we're talking it's not just 21 000 dollars to have somebody come in then you have to have a venue and you have to have a staff time that's involved this is a really costly thing it's also costly in terms of what we've already seen in terms of the ranker that it's brought up and i admit i'm an outsider so i sort of feel like i've flown in and seen all of this and i've just dismayed that this has caused ranker when we should be pulling together also i just came from the engineering committee meeting today and i expected there to be a long list of things to be done but it truly is is daunting the lompeco tank the land landslide fish ladders gigantic pipelines we have so much we need to be doing and i just wish that we had the board addressing what i consider those are really big things we should be spending our time on anyone else okay oh yes sir i'm mark wilson ben lomond i'll try to keep this brief because i basically want to echo the first three comments as someone who did write a letter and someone who doesn't really have a special environmentalist agenda but is just in in favor of the board working as well as possible with the community it was truly gratifying and impressive to see the response of the board members and i appreciate that i just wanted to know that look forward to us all be able to continue working together going forward and nancy macy from boulder creek and it's really interesting that everyone is feeling like there's this horrible conflict and it was uh from my point of view it was like changing boats in the middle of the stream and jumping from one that was kind of too big and a little bit cumbersome but really safe for everybody and jumping into a slightly smaller one that was was a little bit more precarious and we weren't too sure where it was going to go and so i was leaning toward keeping the old one the it's got a it's got a really good mission statement and the mission statement i do view as separate from the strategic plan and i i would like to add my voice that the current mission statement is very beautifully written and it doesn't limit you and it helps you assure your community that you want to protect things for the future that you want to have plenty of water for the future that you're going to be working hard to maintain the infrastructure here that you're going to work hard to maintain the watershed so that it can keep providing water and allow groundwater to be restored and all those wonderful things and i worry that if the focus is only on money that that will actually end up limiting what you're able to do so that said i was personally accused of not caring about how much everything cost which is wrong we're retired we're on a limited income we have the same issues of paying our bills and obviously i'm very concerned about the amount of money that's being spent and i i'm honored that and i'm grateful that you're doing that um at at the same time i don't want to throw the baby out with the bath to water let's uh and and actually the suggestion to forgo until it's time which was 2020 i'm not very far away to do a strategic plan and then there'll be a little bit more thought that doesn't mean you throw away all of Bob's hard work out keep those ideas in there but make the strategic plan something that we're all involved in keep it in his house that's totally fine we've got incredible expertise so i think i think we can all work together we can make progress as a community and and we'll we'll work really hard to make sure that the community knows what's going on so that they can be here to support me so they can be here to understand what we want to accomplish and i really love the idea of actually having the uh conference resolution process done uh because that is an eye-opening experience i've been through it myself thank you anyone else okay does it want to come back to the board now any other comments from the board okay so so what i'm hearing is we're going to do conflict resolution first are we in agreement with that yeah everybody conflict resolution before strategic plan what does that mean to strategic plan i guess that we won't but we won't try to shoot each other predetermined to be determined yeah i think what we're suggesting is after we go through this conflict resolution process that he's done yeah but it doesn't mean we can have different opinions it's just how we express them right yes okay so is that my hearing correctly summarizing this question okay okay all right so we're going to move along here the public advisory so i'm sorry we're not going to discuss the proposal from great lesson so uh i didn't see this yes uh august 20 2019 the board of directors agreed to form a public advisory committee of approximately five to seven members um from the public to the sole purpose of evaluating the district's administration operation facility needs staff was directed to solicit solicit applications from the public to serve on a committee applications uh and announcements were posted for the committee on the website and the announcement was posted on facebook and the press panel the closing date to accept applications was october 30 two applications will exceed by the closing date and time on the member seven the board extended the closing date to december 2nd uh for applications and expanded the outreach to the community and solicit more applications three additional applications were received for a total of five applicants which are included in the package uh Rick do we know if the two original applications with people are still who's up ready to go online you know and we will once more approved we'll reach out and start scheduling and putting together the committee if if for some reason anybody backs out and is brought to the low five does that mean they would have to come back so the committee couldn't form is that is that what i'm hearing i'd like to talk with council on that uh i don't see a reason why that would be the case i'd need to go back and look at the uh motion at one of the ad hoc committee but um i think that uh because the only question is whether there would be a vacant seat on the committee or whether i'm not clear on who's in charge of this committee or the committee just out of thin air beside what they're doing is there well i think isn't the board able to give direction to the committee and what we wanted to do as a whole board as a whole board okay i would think we'd elect a chair just like the other committee you know to be structured just like other committees but it would be a citizen chair that's not a board member as a chair right that's correct but they still be up in the meetings we talked about this in the form of built the meetings and would the board though be able to provide input into the process in terms of what we want them to the charge of what we want them to do i would say yes i would add that that was laid out in the um the memo motion of creative the ad hoc committee but there could be anything to prevent the board from deciding to provide additional i mean essentially there's sort of a charter if you will has been created the other board memo but the board could supplement that somehow or modify it i just wanted to be clear on how how this is working yeah and the staff i believe would provide structures that's correct that's correct okay um any board members any other questions about this we're offering a five to seven suggesting five to seven yeah we've got two people we have we've got three more we have five we've got five we don't know if the first two are still interested it's the first third fourth of we can in the first week in december there's not going to be much going on between now and the end of the month probably until january why would we well could we should we hold it open and see if we can get some more people interested in participating between now and beginning of january for example the end of this year i have no problem with that i guess my one question would be it would be good if we could start getting going do we want to wait until we get one more can we go ahead and set meetings and start the structure and put together an outline of the process i'm just going to start over for discussion it's not it's not bad yeah i don't but i don't know that those are orthogonal i think you could be working on trying to structure the under it's a start moving on the structure and we could we could have a uh we could have a kind of again but are there any i mean is there like a chart of the district or is they created themselves with the staffs uh we provide input that's what gina was addressing we've provided a basic structure the question is whether we want to do more but of course part of what they're going to do is organize themselves to program that chart of you for my is there a time thing i think it's that one year one year you've got a year to do the work as a community to give me another three or four weeks to see if some other people want to participate are you with that we'll notify the other ones that they were been accepted on the committee we're going to point them to the committee so we don't lose what we have in here yeah yeah i um a couple of things for the public comment yeah the board if the board that presumes that the board doesn't hold the board so so public comment would have another five people who are eyes out that's going to happen so what are we doing we've done in the past when we take a look at all ten elements and then choose seven that you'd like to apply well i think i think the question then is do we approve the five tonight or wait until the end of the year come back in january and approve right so i would suggest okay you know i actually asked the public and i got a hand up all right yes what is the monthly time commitment for committee members let's say approximately two hours i meet once a month there'd be some field trips a physical meeting yeah physical meetings right they'll be behind the scenes stuff that i'm assuming they'll be done worse yeah will you allow people to accompany the group when you're doing the field tours i would have to check which it probably is because these were going to be subject to the brown acts i would have to say yes because there may be some people who will later on decide they'd like to join you know it'd have to be a possibility or i would be holding it to the north of the chart but but that doesn't prevent people from being participant you know right or both into the public so you know you'll always have an opportunity to participate in it whether you sit up here and sit there assuming the rules would be the same but even though they're conducting meetings there's time for public government and all the and usually committees are run a little looser you know it's the intent of this committee to be conduct as much to be very public on all issues through the past through the past that the project had a lot of interest you want to be sure that everybody has a chance who wants to can become involved and can review and understand what we're doing and why i think that's what we have to take last time that we didn't include seems like a great educational opportunity you know you'll tour the basic treatment plants the office space now the storage space now see what we have now so you have a good idea as we as we work through the process and then talk about you know what the needs of the district are any other questions from the public will the information be announced about the activities that maybe to the general public so that we can trap and be involved well agendas so we just need to keep an eye on the website well and if you sign up for our agenda at risk you get the agendas as they come out we're all committees and we are soon to be hopefully new websites right hopefully we get there any anybody else out there about jim i just have a quick request could the screen be blank i feel like i'm being no we're trying to hypnotize you jim it's a subliminal message so if i hear in the morning is there more content is there any more comment out there any more comment from four we have an eight that we have it going i mean we're gonna need that after all the advertising yeah yeah and so we can get um there was a june july hi june there's a j word january yeah we'll go out for the month of january and come back to the board for the first meeting when we pick it in february how works so the only thing i would uh so we're trying to get to the magic number of seven that's our optimal number is seven i think these five people should know that uh they are we would consider june and yeah we will reach out and to the five people and tell them what we're doing and why um it's always i guess people do the holidays too and they don't have to worry about but i really don't want to lose anybody that we had so we will out reach to them i agree okay so we'll bring us back to the first meeting and it's a lot i'm sorry i'm sorry my father used to go through every female name he knew before he ever got to the right one and he started to do kind of crazy stuff like that too okay so we've made that decision um next item well do we need to vote on the five people that we have now i i think i think steve suggested that we work right now we're just kind of keeping them in a hold until we go through one more that's what i heard anyhow yeah that's what i heard couldn't we accept those i think they're it's a good group of some people it's very diverse it's got a lot of good talents you know i don't want to lose those well i thought we'd reach out to them holly and i will put together a letter and explain get it sent out to these folks and and maybe tell them start thinking about it and you know forget them we do some truly yeah yeah yeah i i think we do have a good group of people and you know the better to let them know that we have accepted them and welcomed them than more than just well not quite accepting them well we could accept them but then you get into the issue that holly was talking about which is we get five more and then what do you do right and so i think it to be fair to everybody i think steve's original suggestion was that i'm not sure we'll get the same coverage that the press banner gave us the last time they'll the press banner did a pretty good job of getting the word out there looking um i was pleased with that but we'll we'll give it a good try i didn't see us under section this last issue so so we're gonna move on hi i'm with the press banner so um rick if you want to give me the exact date that you're looking at i'm writing this out and it doesn't fit in me we'll give them okay thank you okay we're done moving right along okay i'm 10d october 24 2019 the board received an email from matt johnston the environmental coordinator principal planner for code compliance with county of san cruz urging the board to read a link article on vice faith uh the november 7 2019 agenda presented the email and full article to the board has written communications director maran who's on the environmental committee has written a formal response the tax expressing an assessment to the email and article for the board's review and approval you have that attached and a letter from the board uh for your review and uh so where do we who do we want to send the letter to well is the letter to his boss per person well that's a question for the board um and uh i spoke with jenna on that a little bit and she has some ideas of who we should probably send it to and i think it was to his immediate supervisor well my my this is there's no rule related to this my suggestion was simply um because it's coming from the board that it might go to corresponding leader of the of the county so maybe a director or mr mcpherson rather than the person's immediate supervisor but it's really up to the board how they feel politically you know is appropriate to address the letter what communication has taken place so far in response to mr johnson's email have we have you or anybody talk to the supervisor or him not be a supervisor but i had some official conversation with some folks in the county to find out if it is his responsibility to address such issues and i kind of got back a reform response saying that we like to work together with the district and hope that we have a good working relationship but that was an unofficial i did not go to his supervisor i don't like to i don't see where i'm at did we talk to him directly that by now what is kind of came out of the video i wasn't sure what he was trying to so once again everybody wants us to read this is the right to say that's what the senator like we have a long-standing relationship with mr johnson and he is critical of many things the district does this is correct policy at this point that's correct well the senator's counting policy though does have a process for exceptions where we we do not at this point as far as a blanket ban they have a process which they have exercised on more than one case yeah i don't know exact the number but it's it's definitely more than one so the the net effect is that they have a little bit more of a flex policy where it says ban but and that's kind of almost the same as allow right it's just you go through a process to get to that and it's it looked like it was fairly lengthy and involved a lot of people in it but it's still been exercised i i just was curious what what he was i mean if what he wants to do is reconsider the the ban he could always just ask something to be put on the agenda i guess that's really and does the county officially want us to do that is that without an official request for me well that's the question that they don't get answered i don't know came in and their letter did it came in came on my email their official email and his official title was inside it was his official time i tried to find out that this was the county's position and no one was interested i don't believe this is coming from you know the board supervisor for that type of thing because i mean it would be signed by the board supervisor i imagine that was probably just a standard email signature that's correct just got thrown on there that's correct so what are we going to do here well um i just need to go to the supervisor i'd go to him uh for that matter but uh i don't think he needs to represent himself as someone involved in the county planning department or however working for the county if he's and that's not the county's position i've tried i've gone to a number of county pest management committee meetings and they know that i oppose the use of glyphosate and they have less stringent policy but they also you know and the first sentence in their integrated pest management plan is their goal is to eliminate the use of pesticides and where i was working with those people we were having i think a you know successful communication in that and then i get this kind of right back in my face here and it just i'm quite willing to listen to people who disagree with that but the county was somebody that as an organization we were trying to work towards the same goal and it just seemed odd and i want to make sure that he knows it's odd as well so you you wrote this letter yeah so what would you like to see them i would like to see it go to him and his immediate superior and cc to kathryn mcloy who is uh his the the planning department director that's who i'd like to see it go to i don't necessarily think that needs to go to uh kind of supervisors you know i'm not trying to create a problem here i'm just trying to prevent a problem it's not right to be representing yourself in your opinions as that coming from the county that's what that's what i'm sorry so that nobody else at the county needs to be sending us emails on county letter after letters for that matter yes and that would be the message so lary oh thank you um my recommendation is just to drop it i think you're going to escalate the you know this issue the glyphosate issue has already been settled it's over and so um what do you want to do you know escalate this into some kind of a conflict where his supervisor has to get involved and you have to spend a lot more time we have a lot more important things to do but let's get on with those things like a best management plan well to answer your question lary uh what i would like is i would like to be able to open a agenda packet and know what items we're dealing with and not be bombarded with a inflammatory article about glyphosate because i read all that stuff i'm reading through this and i'm seeing errors completely in everything and it's in the front to me and i would prefer to stop that from happening and at the lowest level possible to talk to him to talk to the supervisor that would be it i don't need i'm not trying to escalate anything but this person is um trying to uh influence uh something that i agree is uh by and large a completed issue here but um that that that's where i stand i'm not going to go in guess what no you think it's our unit okay so i'm wondering with if we would if the third paragraph were not in the letter still accomplish what you're looking for that's the so basically you're responding to the correspondence the subject's email and basically just reiterating that the county of Santa Cruz has a stated goal we agree on that and this is what it is i i that that's fine with me i don't know i think that paragraph is perfectly fine it's suitable for the nature of what the guy's done you know and i don't want to blow it out of proportion either but i'm saying let let him know the letters of county know that we don't appreciate the county something was you know their opinions on what our policies and using their letterhead unless it is an official direct communication exactly so that's yes i was actually surprised when i went on the agenda and was reading the supporting documents on this topic it seemed a little bit um i guess i just felt like it seemed a little beneath the board um to respond in that way i felt like someone was just sharing information and it might be a different perspective from yours but it just seems like punitive and kind of vindictive and especially since we early overhearing these great words about conflict resolution that seems sort of contradictory to me um and i do i have friends that have phd's in environmental science and just to be clear i'm not part of any specialist group i just came here a few meetings ago because i saw i noticed about it on that store and i have friends that are environmental stewards that do land management and they have told me i know this is a dead subject for this group but the cut and dab application from what i've heard from these very highly educated people whose job it is to manage lands that that is the environmentally sound way to handle it and so the fact that someone shared a link to an article with you that he thought supported his perspective if you can't handle just receiving information and spanning it to see if it's worth it to you and eliminating it if it's not without going and doing some vindictive thing to this person and trying to get them in trouble with their boss or something it just it seems so beneath you folks i i think part of the issue here is if he would have as a private citizen sent this letter there would be no issue he sent it as an employee of the county and that's where it comes becomes an issue because he certainly is entitled to his own opinion but he shouldn't be sending something under county letterhead with his title it's i i think that's the problem okay thank you for clarifying that and i thought that with emails it might have just been a like an email signature that would automatically include a person's title and then one other thing that i wanted to just say is as i was reading it i read a reference that made it sound like life estate is being referred to as a pesticide when it's actually an herbicide so that's just another point well um bough had a suggestion of removing the third paragraph excuse me and i don't necessarily need to do that but why would we take out the third no i don't think we need to either because that's just what i was saying it's a county yeah i came on county letterhead whatever let me be clear here i'm not trying to be petty about anything here and i'm not trying to be vindictive um well i'm trying to work with the county on what our goals are here and we share common goals and i'm trying to work with those people and i've worked with them successfully in stopping the use of glyphosate at the uh felton library all right we got them to stop doing that we've done our own work here and there's much more work that we can do with the county as far as uh reducing use of glyphosate and that's what i'm trying to do and uh you know um so i'll i'll just stand on that debbie are we still in public comment um i would like to thank director moran for his letter when i read the memo on it i expected something a lot more fiery and i think that it was very level-headed very professionally done i think you make your point i don't think it's overboard at all i think it's appropriate i think this district has had to make a lot of effort sometimes to get across to to everyone that these decisions including glyphosate and including some other decisions that are always questioned has come with a lot of thought and a lot of time into it and um i fully support you providing this letter as it is thank you i have just one more comment if i may sure okay um irrespective of this letter and irrespective of um matt johnson's uh article uh i went to scarborough lumber's ace hardware in then loman where i live and went in the lumberyard this is before thanksgiving and there was a big table out there and um i went up to the table and there was a sign underneath it that said clearance items it was all the around the products and then my wife had gone to this ace hardware in scott's valley and she said there's a blank in the pesticide section all the other products have been taken away and then today i went and talked to the people at the ben loman ace hardware and i wanted to find out what was going on with this and they had taken all the rounder products from all four of their stores is two in scott's valley and one in belton i mean one in uh ben loman one in both the creek here and i thought there's four stores that aren't selling ground up anymore but as i talked every time i talked to someone at the ben loman station at the ben loman store it was first it was uh just this store then it was the four stores and as i talked to the last person the supervisor there he said all of ace hardware in the state of california is removing glyphosate and then in more round up products so i don't i don't need to pick a fight with matt johnston or anybody else about glyphosate the people and stores and merchants that are speaking loudly about round up products and i'm not trying to poke anybody but i'm just trying to work with the county successfully in continuing our goal our common goal is to eliminate the use of pesticides so i think matt johnston should be reminded of that and i don't need to take it up to the supervisor level i just think his immediate supervisor should realize that he needs to separate himself from his official tasks and representing the county so um when whoever is board president would sign this letter okay all right um okay let's go on to we're doing it but i just have a motion motion as the draft okay i'll move that we um direct the board president to sign that to send this letter as drafted in the agenda packet no one has a title no seconder director ferris i director swan yes director false yes president henry yes director moran yes okay goodbye mr johnson johnson i say johnson good night thank you thank you okay um so i i'm told that this annual financial report will take about 30 minutes okay and the finance manager will do the presentation and she will take you here are you calling the the auditor was to you yes the auditor was going to come so he i appreciate we're going to call him we don't want his room so he pumped himself up with a little go juice so i have his presentation um i don't know if we want to call him for the whole thing or if we just want to call him after i get through some of it that way he can answer questions whichever this is probably trying to get him on the phone now that way people have questions along the way yeah i think so oops got the you pushed it twice you're heavy with the finger of that yeah okay we'll go start oops i'm sorry i did nine instead of one yeah let me go back i'm sorry stephanie and the board in the public uh sander in the valley water district okay glad to be on board carol i'm going up to where on my material so i just pulled up your powerpoint presentation on the screen for everyone okay i don't know if you want i could walk through it that's easier here uh whatever we can hear you crystal clear if you want to run through the powerpoint okay okay so um let me just go ahead and just use the obvious once again my name is kirk brown i'm the partner with feedback and brown go over the 2019 audit and um and um i'm very sorry that i'm not up there but i came down with a flu and uh kind of kept me in town for a day or two here so let me go through this let me go ahead and go to the first slide it says it says the audit at the very top yeah we're there okay so i wanted to let everyone know that the audit in accordance with auditing standards generally accepted in the united states of america and what those are those are basically the standards that the auditor must adhere to when performing an audit we are held to those as you know we are audited as well um and when our peer reviewer comes in to audit us they they ensure that we're following those standards when performing our audit okay i'm going to the next slide about the audit itself it's broken up into two time periods we have what we call interim field work which is prior to your year in and at that time what we're looking at is your internal controls we're looking at um the documented controls and the processes of how how transactions are initiated and recorded we're also looking at the test of controls by testing certain transactions so on the various accounting cycles we are testing many transactions and ensuring that they adhere to the internal controls that are in place from that from the results of that testing we design our audit programs and audit programs are basically the guidelines that my staff our staff utilize when performing the year-end audit you know how they're going to go about it what areas are considered to be risky and such at final field work that's after the year-end um the numbers are finalized and we've been provided the trial balance and working with that trial balance all the account balances we agree those balances to the supporting documentation just as an example excuse me as an example is uh like your cash balances we're looking to make sure that the balances agree to your bank statements in reconciliations we're looking at uh receivables the unbilled receivables amounts that will be billed in that period with bills not been sent out yet we're looking at capital assets if they've been properly recorded and such we're also performing analysis on the key relationships within those financial statements themselves okay okay i'm gonna go to the next there are two documents that come out of this process and the first one is the capper it's the comprehensive annual financial report it is a very it's an extensive document that it hears the higher standard of reporting and uh it's submitted each year for the gfo a award but within that document itself is the auditor's opinion and i'm reading a little bit of verbatim from the auditor's opinion it's a whole page but there's one paragraph that pretty much spells it all out and it says in our opinion the financial statements referred to above present fairly in all material respects the financial position of the San Lorenzo Valley Water District as of june 30th 2019 so it's a clean opinion so congratulations on that i'm gonna go i'm gonna go to the next okay i mentioned that with two documents that come out of this process the first one being the capper in your case the second one is the management report and that is the auditor's uh communication to the board you the board are my boss not management i report to you and within that document it spells out basically what our responsibilities are our observations and if we come across anything that we consider to be a material weakness that should come to your attention and i'm happy to say that we did not identify any material weaknesses within the district control control structure that we felt that needed to be reported to you i have a decide note we always provide management with comments that we come across small little you know uh not not really technical items but we're always interacting with management when we're going through the audit and providing any recommendations that don't that don't rise to the level of material weakness but then you share that with management as well let me go to the next slide it said what's new okay so what's new in these financial statements is the the investment that the district has made in the senate murdery of jpa has been included in the capper um and what has been done is a uh an adjustment to net position in 2018 and the amount of $30,030 was made so you'll see a slight adjustment in your net position and you'll also see a line item on the statement of net position that shows the balances that represent that investment and i'm gonna see if i can find it real quick and tell you what those numbers are there will be just a moment okay on the actual financial statement i don't expect you to pull this up but on the actual financial statement you will see it on page 20 and it shows that the investment and joint power authority for 2019 was 52,510 and for 2018 was $30,030 so that's a new item that you're going to see going forward and that number will change based on the amount that you contribute to the jpa and the results of their operations your percentage share based on what you contribute to that organization so it's shown as an investment okay i'm just going to the next slide so if you can't hear me please let me know okay the next slide is the condensed statements of net position and what that is is that includes your assets to print out loads the liability for inflows and your net position and of course i think we're all familiar with assets are that basically cash receivables investments and such deferred outflows or amounts that will be applied to your attention and other pension obligations i'm sorry uh post-employment benefit obligations that's not something that you can really expect so i won't spend time on that much liabilities of course what you owe and be your accountable your crude amount and outstanding debt and such deferred inflows similar to deferred outflows it's really related to pension and other pension obligations other than pension obligations i should say net position that represents the network okay so it's like your assets minus your liabilities but kind of going to the assets we'll see we see that total assets increased by approximately comparing year to year and i'm just going to kind of round these numbers 3.3 million okay deferred outflows actually decreased a little bit uh 318 000 and there again that relates to amounts that they contributed to the plans and actuarial assumptions um that are adjusted each year liabilities you can see that it actually went up approximately uh one million actually one million eighty three thousand and change and deferred inflows of resources uh down approximately 185 000 um going to net position you can see that your net position actually increased year to year uh 2.108 million from the prior year it's broken up into three distinct categories your investment in capital assets is essentially what you invested in your capital assets infrastructure less than the outstanding debt and as you pay down the debt and as you amortize depreciate your assets that number will change it will tend to uh it'll tend to go down a little bit um but as you're adding new assets of course it it'll fluctuate from year to year restricted reflects amounts that are being held to uh pay down debt certain requirements loan agreements require you maintain a certain balance to pay the debt the thing that i'm looking at is the decrease in the uh deficit on the unrestricted net position so it is negative right now and this is the result of implementation of gabby 68 and 75 which requires that you put the liability for your patient plan and other post employment benefits plan on your books and uh we're seeing positive it decreased excuse me from 796 000 to 96 000 so that's a that's a positive movement of 700 and 700 000 so i'm going to go ahead move to the next slide okay and i'm just going to pick on this real briefly and i'm going to go to the two next slides with that have these amounts broken out by area this is a statement of revenue expenses and changes in that position it's like a profit loss statement and it's such a revenue expenses and capital contributions and we can see looking at the 2019 column um here again i'll go into the revenue and expenses in a little bit more detail in just a second but uh we can see right in the middle of the page net income before capital contributions and i'm looking at the 2019 column it's two million thirty six thousand nine hundred and thirteen so you have positive excuse me positive results uh with regard to uh your net income before capital contributions capital contributions for 2019 uh were a little bit less than the prior year and that's due to ongoing projects developers contributions and grants as well changes in that position that represents essentially we'll call it net profit so your positive two million one hundred eight thousand excuse me two million one hundred eight thousand five hundred and thirty eight working our way down we can see the total net position at the end of the year and i'm looking at the very last line item with thirty one million two hundred twenty seven thousand five hundred and twelve i'm going to go to the next slide because they have these amounts broken out by revenues and expenses it's just a little bit easier to to discuss so go to the next slide okay okay this is the sheet that's got all the revenues in it and this table appears in your capper so you will find this table in the capper again it is 2019 2018 and then a column that shows the change and we're looking at total revenues we can see that total revenues down to the very bottom of the 2019 column was eleven million four hundred and sixty four thousand which was an increase and now I'm comparing this to that change column all the way to the right so it went up from the prior year by six hundred and thirty seven thousand and change and now what makes up your revenues are three things essentially your operating revenues are essentially what you do for a living you know selling selling water waste water services and such non operating revenues which are going to be kind of ancillary items things like property taxes other assessments and returns on your investment so it's considered to be non operating and then of course capital contributions grants and such so what we can see is on the operating side we saw an increase in the prior year of approximately nine hundred and fifteen thousand and the largest component of that increase actually was water consumption sales that top line item there it went up approximately nine hundred and thirty four thousand the line items down below it from an odd stand point are pretty flat so I won't go into any detail on those when I take flat that just means not much of a change from year to year working down into the non operating revenues there again property taxes and such we can see that compared excuse me year to year it went up approximately eighty five thousand from the prior year with the largest component coming from the investment income and property tax the increased investment income is pretty consistent amongst all our clients with the increase in rates on late and I know you're invested in the Santa Cruz County fund and such the races have gone up over the past several years so we're seeing fairly significant increases within those balances property taxes well property values have been going up as well so as houses are sold you're you're realizing the benefit of those higher values as I mentioned it went up to approximately eighty five thousand working down to the next category of capital contributions there again amounts that are provided by developers and grants and things like that actually went down to the prior year uh by approximately three hundred and sixty three thousand to eleven million four hundred and eighty four thousand inch change so okay I'm going to go ahead and go to the next slide excuse me okay this next slide here contains all your expenses and they're in same format operating expenses basically cost associated with what you do telling water police water services and such is non operating expenses things related to um debt interests and other charges that are not considered to be operating everyday operation but we can see that uh total operating expenses including depreciation uh went down approximately from enter twenty seven thousand to eight point nine zero four million the largest components that we see there are in professional services we have a decrease of approximately three hundred and eleven thousand um we do see a decrease in depreciation in general administrative offset but operational actually an increase in operational costs approximately fifty five thousand so the big one that stands out of course is the professional services now related to accounting engineering such non operating expenses related to interest expense and such actually increased by approximately four hundred and six thousand and we can see the components um that drives that are really driving that is lost on disposition of capital unfortunately i wasn't able to get the detail on that i was hoping i was going to be able to identify the particular assets that we were talking about that i don't have that in front of me stephanie might be able to help you with that if you have questions on that one my friend push on this part definitely i do do you want to talk about now or do you want to talk about that that's a one time yeah it was yeah it was the decision more of a one time cleanup looking at some of our fixed assets and what things were older you know shouldn't be on there anymore and the main contributor was um well destructions that that occurred that shouldn't be on place so okay we did a big cleanup of some stuff there was a tank where it had been replaced before the useful life had fully been depreciated so you know whenever you go ahead and just remember an asset like that you're then having a loss on an asset okay this one yeah no that one i don't anticipate that to be a recurring no excuse me i'm sorry appreciate you hanging in man hey i'm surprised my voice is still here i'm feeling good i'm kind of jazzed actually just keep taking the good news oh man okay so kind of big picture here total expenses were 9.5 million in change which actually went up approximately 79 000 from the prior of the year so big picture kind of flat looking at everything in the aggregate um so i'm going to kind of go back to one page here i'm going to go back three pages to this condensed statement of revenues and expenses and changes in that position let me know when you're there yeah i don't really want to go into detail just kind of a recap um i i had a long conversation with andy back who was the manager kind of slight partner on the engagement and he said the engagement went very well that was very responsive and he extends his thanks to everybody was that was involved so the engagement went well with regards to the management reports there again we did not have any material weaknesses that we felt needed to be brought to the board's attention so congratulations on that we fully expect you to receive the award for the GFOA in 2019 positive results um i'm saying positive results but that's kind of subjective uh it kind of really depends on what your expectations were when you're building your budget and such well we did have positive results of approximately 2.1 million dollars as well so that in essence is my report and i just once again uh i'm sorry it can't be that i was really looking forward to come up but this kind of hit me so um definitely want to be there next year you have any questions does the board have any questions about any of the different sections or sometimes some of these gas fees like there wasn't there wasn't any new pronouncements last year in the year prior had some of the newer gas fee pronouncements that caused you know that we needed to have a lot more discussion this is kind of a more normal on it yeah yeah we'll call this an off year okay yeah um it's several years ago just 68 which puts the pension obligation on your books which is a major hit for all government going to be and then last year was okay that was gas fee 75 this year there was nothing new that applied to you uh next year i believe it's going to be gas fee 87 but i don't believe you have any capital or leases that are going to cause you much grease but that's the next one for large counties uh or counties and cities that have large leased fleets of vehicles and other assets it's going to be very significant but i don't i don't expect it to affect you significantly i mean it's either anyway so really there's only a couple of restatement then for this year the only restatement was the jpa and essentially what that was was because it was new for last year's audit and so the money we contribute the member agencies essentially at the end of the year whatever money the jpa has sitting in the books if the jpa were to end each member agency should be getting back their respective share therefore we should be reflecting that on our books so jpa doesn't have to reflect anything differently but we should be and so that's where that 30 000 and then the 57 000 um came so that was only that was the only restatement for the last year correct correct and that was run through 2018 it did not affect your 2019 results so Kim any other questions does anyone in the audience have one that you think the auditor that you'd like to ask the auditor specifically i can always try and well you know we got one question from will that next decision of 2.1 million is that basically reserves or where does that net position end up okay so the net position okay you know once i when you go to the right page that's all that would be okay the change in that position that represents your the revenues that you receive less your expenses that is equate to what your net revenue was okay so where does it equate it doesn't necessarily equate to cash because you bought assets using some of that money but it represents your net profit is what it really represents now chris in this case i went back up to the condensed statement of net positions and are restricted increased about 1.6 yes the majority of that is the probation tank loan money coming in that's restricted for that project so that aspect of it is not you know that's not cash that the district has to spend on it you know it's going to be going towards a certain capital asset uh the 700 000 now that is where you know you are building up a little bit more yeah so you're saying that did go into reserve or some of it or most of it yeah hopefully all of i'm doing course another yes i'm looking at the statement of cash flows i'm actually looking at the financial statement itself and i'm looking at the statement of cash flows and what it's showing is that u.s cash broken out into two different line items on the financial statement cash that is not restricted i mean cash that is restricted and as Stephanie indicated a fairly significant portion of that went into the restricted portion your total cash is uh three million two hundred seventy four thousand five hundred and seventy one and it increased give that that's this year okay last year it was one million three hundred and thirty two thousand and forty nine dollars so you can see it's approximately two million dollars right there it's a little bit less but let's just surround some argument purposes let's just call it that so you're up about two million dollars there a significant portion of that actually isn't that restricted then it's going to be used for the project and pay down the debt your unrestricted cash cash that you can use for whatever purpose you want um take you know on the board's direction um into the year was one million forty three thousand three hundred and sixty one which is up by approximately three hundred thousand from the prior year so does that say about half of that went to reserves this is intention to go towards capital assets but yeah i mean yep so i mean it's good it's good it's moving us out of the deficit some of the different you know pronouncements are what drove us into the deficit um when you look at the water versus sewer fund the water fund is actually out of the deficit the remains coming from the sewer fund which should start to mitigate itself they had you know they have two more years of 20 percent increases each year in their rates um so it's all very positive signs i would concur me though yeah all right well we'll let you get off the phone and go get better thank you thank you so much thank you i had a good time actually okay so that was the auditor's um presentation of it there is a pass out and the board got it as well um we went through and found non-financial stuff we found some little tweaks that we're going to make to some of the wording um it came from the budget finance committee and i'm meeting with the director folks myself and the district manager all good little wording things to elaborate in certain sections one of the main ones um when you're seeing it stating our capital assets are sitting at you know 30 million dollars that's based on whatever the cost was back at the original time it is not what the replacement cost is kind of the um which obviously some of our assets go for 30 40 50 plus years so it's going to cost a lot more when we go to build those again so you can kind of go through that list to see some of the different changes that we're going to make we're going to elaborate in different areas some of the loans we're going to get so that the wordings clear throughout the document um i'm trying to think if there's any other major ones that stood out to me um but in general the audit document is i don't want to downgrade it's important it's obviously very important but it's kind of a done document i mean it is the financial audit of the district it's required um so this one is a little bit more of a formality the board gets a lot more involved with the budget process but then always looking at having the audit and being able to go back and look back and get a good clean opinion from the auditors like that's all stuff that you definitely want to make sure you know we're getting one of the areas that we do have a little bit more control over is the statistical section for a lot of times you'll see some of the 10-year trends that's kind of a nice thing that we added that's part of what the CAFR is versus just a regular financial audit so the statistical section does give a lot more background on some of these historic trends not just the two-year book but a 10-year book 10-year customer base 10-year water sales you know a lot of that different type of stuff that can help someone coming in fresh maybe understand what's going on with our district a little bit more a little bit of the history that's a lot of work to put that together and it's really great, I appreciate it, you did a good job on it, thank you another award just here hopefully we do yes i was like we uh do and we are good but tonight right then you can get them yeah then i'll go ahead and i'll submit i'll submit for us to get our CAFR award again so we just make a motion if anyone has any other questions yeah i mean i think it's adopting the report two comments good question first of all the background the three pages of background that you started with that was really helpful thank you i mean that helped a lot to demystify the next hundred pages that i went through so i'm very very helpful to share the second one it's a small point but uh under your mission statement i've been here six months now and you still have my name spelled wrong i don't know why i've ever changed that so it's not FE it's FA i'm very sorry that's that's okay good question i love them do that and then um the last one it and then the real rick maran is currently sitting on the board is stuck in as of 6 30 so that was one of the other main switches which is yeah it's going back to Bill Smallman being one of the other ones you work here as of 6 30 next year next year and then the question is on page 104 um in the detail you go over 10 years of numbers the last 10 years this years and the operating revenue from 2010 was 4.5 million the operating revenue from 2019 was 10.1 million the operating expense in 2010 was 4.3 million the operating expense of 2019 is 7.3 million bottom line is that the revenue went up 224 percent in 10 years but the expenses also went up almost as much 170 percent and you're one of the statistical pages yeah page 104 i believe 104 at the bottom there's so many numbers on these and if you look at the operating 104 of the it's the big one i think you're looking at this one where it has it in these ones yes sorry it's hard for you guys to see but yes so it is going from so 2010 through 2014 is on one page and it goes to the next page right the operating income in 2010 was a negative 1.2 million the operating income in 2019 is a positive 1.4 million so overall the trend is heading in the right direction but here's my question i don't know if you can answer but i would like you to kind of put it on your ground and think about it is that given the fact that that our revenues is always ours has been going up over the last 10 years but our expenses has also been going up by almost the same amount we have two more years of rate increases and then that's it then what we have is what we have every year and yet expenses seem to be going seem to keep going up so my question is where do you think we're going to be five years from now in terms of financial sustainability when the revenue stops going up if the expenses continue to go up do we end up with a problem somewhere down the road so if you look at the 20 years of the district's rate increases only about half of those years have a rate increase well i understand that so yeah so the 11 million dollars minimum waterman gap went toward yeah so that's the heart's heart is so while we're seeing a lot of operating income coming in now and we will more with next year and the year after a lot of it is going towards capital a lot of it is going to be going towards you know some of the operating expense increases obviously inflation makes it very difficult for a company to keep their operating expenses flat i feel that this last rate increase with the projections that they have for capital and operating expenses should be what's getting us to the point where we have more nominal needed rate rate increases like inflationary only type of rate increases actually what i'm most concerned about is the appreciation or amortization because you know the top the top two issues for me are infrastructure and financial sustainability and they're kind of on the horns of it alone because i want the infrastructure and i want it now and we've got it we took one bite for 15 million i'm hoping when we get rid of some old debt we can go back for another 15 million in three years and it pretty much make a significant dent in our crumbling infrastructure at least that's that's my hope so we're kind of at that pendulum swing we're all right infrastructure is now aging but as we borrow money and have to pay that back you know and maybe that's not operating expense i don't know where you put it but the point is you know my second priority is financial sustainability so i'm kind of arguing with myself here you know so i would like to know where you think we're going because i don't know i just see one going one you know flattening out in the other one i don't know but if we if i follow history i think we might have a problem i think the district utilizing debt to pay for these extremely long-term assets is a very good thing the 14.5 that we did we have another large chunk of debt being paid off in september of 2021 which is going to probably fall in line with when the district should be going out for probably some more debt for some of this capital asset so i mean i would imagine the district's depreciation expense slash capital improvement progress is going to continue to grow in these upcoming years and all that means is that more capital assets are being grounded i think you're on the right track i think we need to do just a little bit more though and it's one of the things that Stephanie alluded to in the supplement on that she sent out but i don't think we want to do it this year it's there i don't think we want to do it for this report i think for this year we'll be able to assemble a complete picture of our deferred and unfunded liabilities which include vacation op-ed pensions skata meters for maintenance and then the big one which is the inventory report with metadata hopefully that gives us a picture of what the replacement costs going forward are going to be not just a historical capital cost but what we're looking at going forward and that needs to be summarized for the for the community to be and for us to be able to see what we are looking at with respect to where money needs to go i think once we have that kind of clear picture or a clearer picture obviously it's not the master plan is going to be a heat but there's also the other items as well and i think once we have that we're going to be in a much better position to be able to really start doing multi-year planning and looking forward in a way that i don't think the district or board has been able to do in historic because that information hasn't been readily available so over the course of the next year in preparation for the next odd report next year i'm hopeful that we can get our hands around those numbers because i think i think they're going to be certainly the infrastructure replacement costs that's going to be a really big number as they're going to get so you know it's nine figures and and this is a question of how big in nine figures right so that's that's something i think for everybody to start getting their arms around i guess what came up for me was when i started looking at those numbers i came across that page it reminded me of a media release i read recently from soak hill creek water district case you have read it they just got approved for 50 million dollar grant from the state because they are so critically overdrafted because of salt water intrusion and they need the money i'm glad they got it but they're also adding on top of that another 36 million dollar loan at low interest rate they're investing 86 million dollars in in infrastructure next year if i go back to brian lee estimated that the amount of money would take to totally fix their infrastructure in 2015 was 60 million i hope he was wrong i don't know what it is what it's going to be i know that you know we suddenly have this this new thing for for the lion facility road that could be as much as 15 million so the chachin keeps going up and i keep worrying about i know we need to do it but how are we going to pay for it i guess once we get like the master plan and some of that stuff we'll be able to do a more realistic 10 years yeah first step is let's get the information right and then we can start worrying so in the meantime just stop worrying from a financial standpoint the rate increase helped us get that 14.5 million dollars but it expires in two years right we still could have borrowed even more than that um so i mean we still will be looking in a couple years to use that leverage to go and get another another loan you have to you have to have presentations for any of the projects and all of that different stuff you know kind of a roadmap um when you go out for the financing so like this last one the usda loan that we were going to get already provided us with all of that information that allowed us to then easily go with projects for that 14.5 million but i mean these are the right progressions when you look at our trend for us to be getting a much healthier position here's what i really really don't want to do in two years is to start the process for another rate increase i really don't want to do that i mean i'm not another larger but i mean but that's the i'm but it's the i know i mean right absolutely we'll deal with that when we get there but i mean if they catch 22 if you don't if you do a small two percent ones for a couple years that can get you along versus if you do none then all of a sudden you're going to have a 10 per second i'd rather borrow money or find other sources of revenue which we are thinking about then that's just the other thing louis we need to know what our life expectancy is on all our infrastructure and once we know what the life expectancy is then it gives us a lot better idea of what kind of money we need to and what what's how how big of a percentage is the cost of let's say a tank so the tank has what 45 it's theirs their metal tanks now both they live longer than redwood so what is the life expectancy if you take good care of them okay that's a bad example but pipes okay that that's it's all about life expectancy and looking down the road and saying hey that pipe is going to cost us x amount of dollars we think in 15 years and so how do we start getting the money by the time the 15 years are up and and that kind of helps us figure out how much money we need we we got to have that kind of information figure out how much money we really so what you're saying is by the next budgeting cycle we might have an answer to that question about financial sustainability i'm about to be sending out my internal budget reports next month so is when the master plan is going to be done i mean we'll yeah we will eventually know what life expectancies our infrastructure has so we're going to admit our master plan that's projected to complete sometime in 2020 yeah president 2020 yeah so this upcoming budget it won't we won't happen yeah so but any year i can remind you yeah one number that really left off the page for me is the difference between the water produced and water sold yeah so it's it's for me it's one of the key metrics that i like to look at and this year it was 35 percent so what that means is we're extracting a lot of water out of the watershed and aquifer surface water and all that but we we don't actually sell it and it's not all leaks you know we need to get a handle on what that component is but that number is up about 13 percent from just a few years ago and so what i think that's also indicative of at some level is our infrastructure is aging and as it ages it's going to hurt places that are going to leak and between that and the other water we use for internal purposes like flushing that's a pretty substantial overhead that we that we're looking at right now and so something that something that infrastructure will address because then we're not pulling as much water out of the watersheds we're also getting better at i mean i thought we had reduced the amount of water we're losing due to the leaks by 20 percent no is it eight percent of the annual year that leaked a detection program we had if you added that eight percent to the 35 you'd be at 43 that just took us down to 35 now again it's not all leaks we'll put together reports of the breakdown to sit here and try to guess of what that percentage is and i'm not quite sure that's the percentage but we'll we will look at that percentage of the breakdown i'm just going by what's in the i totally agree with you Bob that's what's in there but there's several ways okay so can we have a motion and a poll or do we get a motion in a second already i think i thought that they are ready we're asked questions but go ahead can i ask just information there was a line about property tax do you take in property tax yes there are certain areas of the district i don't remember the year i want to say was the 70s or 60s when the property tax thing passed something like that so any parcels that were part of the district similar me long people they do we do get a small portion of the property tax revenue from those parcels so long people was around back there as well and so some parcels we do receive a small amount of property taxes so the felton area that came on you know more recently that way they weren't a special district yeah they weren't a special district but won't people was a special the taxes were fully appropriated when the felton came off we would have to negotiate with accounting and accounting i'm surprised and shocked by that the increase in loss is that due to the drought and that more water leaked out because the water table was lower perhaps the majority of the increase in that is due to milk well maintenance these last few years well failures and there's a lot of flushing of the wells during the maintenance and rehab to these wells and i was asked to dig into that by the manager and that's kind of where i found a lot of wells well these numbers need to be these numbers need to have some of these different maintenance and process water removed from that number because it makes it look like we're losing that water and we do have reasons to be using there's a lot of flushing there's a lot of different water without a breakdown it looks like we just added to the statistical and where it's a good thing and where it's going and being flushed to it's going back into the aquifer we are having to pay to pump that water so it shouldn't be metered and it shouldn't show up on these reports i think that i think actually it should it just needs to be broken out you just explained the variance then you know this much was due to flushing this i think it i mean we definitely want to know water produced versus water sold and then the reason for that absolutely at least my family yeah i think that mr. Rogers is just saying that it's not produced it's not put into the distribution system it's just going to meter and it's actually inflating our numbers but we can we can break it down so it doesn't plate the numbers because there is an actual unaccountable water loss and that's probably 15 to 18 percent at least or we lose the unknown but it's a report that will get to you how are you done asking your question this is one more when we talk about the water produced are you saying that it was treated water or just pumped out of the well yeah i mean produced is treated water and water that's pumped through a well so maybe when you're flushing using untreated water no you're using treated water during flushing but flushing a well is completely different that's to clean up the well to be able to be part of the water so we can't actually put the water into the system until it's flushed and cleaned in the well and passes on the bacteriological testing all right i i've lost track do we have a motion and a second or no on this okay i move that we uh prove the annual snatch report just here 2018 2019 i'll second that much holland director ferris i director swan yes director falls yes president henry yes director moran yes okay so the next item is the election of officers and the board president will entertain nominations for the position of board president vice president the board will review and vote on the elections the elected president will then take the gap so first of all we go out to public uh and you can comment about the board president you don't you don't get to make a nomination or you don't get to vote you can just comment right now and you know what i've never used this all year but hopefully i will have no reason to use it so out to the public um any comments that you want to make um about the next board president or whatever you don't have to comment you can just listen to whatever you want larry thank you um i i do have a an opinion about uh who should be the next president and i i realized that it's not an nomination i don't get to vote but i would like to tell you who i think should should be the next president i think it should be either you president henry or it should be director falls um and i mean i'm sorry i meant ferris sorry sorry i meant director ferris um the reason is that i think both of you have demonstrated to me over the last six months or so that i've been active here that you have a balanced perspective you have the capability to balance the opposing opinions including those that you hear from from the um the public including myself um you're inclusive you you want to have um people who have opposing views participate not just listen you uh are collaborators and you're positive and um so those things are very important to me and i think both of you would make uh really good presidents and that's who i'd like to that's why i'd like to see if one was the president the other was the vice president that would work fine for me thank you anybody else want to make a comment i think that anybody else with you stepping down in the rotation which is normal for this board anybody else would be very good at it um i've written a letter that's in the packet i would like to put in a word for bob folds only because i have seen him he is the chair of two committees and he's been on the budget committee as a the citizen member for an additional i think two or three years admin community sorry um as far as and i think equally fulfilling what your requirements are he's an admirable job of working with many different views from public and and incorporating that in the discussion and being open to hearing all the views and things steve would be great bob would be great blue would be great we are we have a wealth of really qualified candidates here but in this case i think bob the tradition is with the vice president to move into the chair position it's it's a tradition and it's it's very well established and there's a reason for it and getting up into the administration part of running the district so i would like to see bob and then i would like to see lew as vice president because i think you're the next president for next year thank you anyone else have a comment out there i guess i'll add my two cents in the spirit of of you know helping the board to be its best and and also you know building on the early what i found to be inspirational you know actions of the board i just want to urge everyone to to take this very seriously i think all five board members clearly have strengths and and not surprisingly those strengths are different the flip side of that is that not everybody's going to perform identically as board president and you know the mental exercise that i try to perform here is if i were really responsible for hiring someone to be the board president you know i know i would take a very careful assessment of the different candidates and i would try and weigh their qualities and i would try and pick whoever i think is going to bring out the best in the board i don't think i'd want to be defaulting to you know kind of um you know protocols like oh whoever was vice president i'd really want to give it a fresh examination and i'd want to figure out who i think has demonstrated you know the the most successful commitment to good practices best practices open inquiry receptivity incorporating everybody's knowledge and opinions across the board the staff and the public because that's that's what i see the board doing really well and i hope it continues to do that and i hope that whatever choice you make is enables you to do that more effectively anybody else i have i've worked with um you director faultson and director ferris and a little bit of director moran and the environmental committee um i've also had meetings with you director faultson you um director ferris and i have found that both of you have given a lot of your time and i appreciate that the difference i feel is that i haven't felt is listened to or understood um by you director folks and i feel that um i have often been labeled as the opposition and really i i just speak for myself i am concerned about the environment i think that you can't separate environment from water and the health and of our water um so i don't understand how how those can be separated i was especially struck by your in april we had environmental meeting about the upper zanty stream wood enhancement project which was completely funded there was no expense required by the district and you just kept director folks coming up with objections to doing it and i i really i felt like uh tearing my hair out and running out of the room it was very frustrating and i i i went home trying to understand what your objection was eventually you did pass and you did say yes to it but um so those are two things there are two things is is is that where i prefer director ferris i feel like he has listened to me and valued my input and um and not divided the community into us and then and i just think that's really important anybody else yes i really hesitate to speak because you're all really valuable people and i don't usually like to get personal but i i i am just kind of echoing a little bit of my concern when directors personally attack others in the paper um a couple weeks ago that director folks did i i feel setting up that sort of us them dynamic is just not helpful it's like what got me sort of interested in becoming involved in the upcoming meetings is that i think well i want people in our community to get along to work with each other and i feel that i've met with you and he listens and he actually changes his mind based on what he hears um and i think that's a really valuable asset to have on a public body if the this public body represents all of us we are the bosses we are all you know the bosses and so if you're not listening to the people um it you're not doing your job and and so um i'm just sad anybody else okay i i would like to make a motion that steve swan becomes the next board president is there a second out there second that any comment yes i don't know how to put this in here i had another member in mind so can i speak to that i guess we but we have a motion and a second yeah you can say that you don't want to go for it or whatever um i don't know i don't know exactly how to how to put this because i had another person in mind so that that is why you know by getting an opportunity to say who that person is but you could make an amendment to the motion okay um my amendment to the motion would be um um you know that's what i want to and but then um in terms of amending i don't think amendments will work here because uh the amendment wouldn't really if you it's going to be one candidate or another so it wouldn't really be germane to the original motion to try to substitute someone else's name okay so um in this process i was going to uh nominate bob folds and the reason being that he received more votes than any other candidate and out of respect for those people who voted for him and the electoral process i would have chosen any other comment why board members so we have a motion and we have a motion and a second you want to call the question director ferris i director swan yes director false yes president henry yes director moran yes motion passes you can stay where you are lowest we can just move this this oh we have a vice president You can do a recommendation or you can make a motion I think one of the things that we also need to look at in terms of more development is also leadership roles and giving the leadership roles around. So I think that it would be better if the past had a year as president. I think it would be great to pass that last president slot to somebody that can then develop into potentially being next year's president. And I think that that way everybody has an opportunity for leadership and to be on the board. I would agree with you, although in this case I'm more interested in mind development. To roll in somebody with at least five or six years of experience on two different water boards as president. So that's my choice. But your point is well taken. I just think we need to, I think you're going to do fine. In my role as vice president there was really very little involvement in any of the activities. My role mainly was to step in if there was a reason where the president could not chair me for whatever reason. But in terms of setting agendas, that sort of thing, there are Brown Act issues, that sort of thing. It's more being able to get into that role and that way we can pass the tons on to other folks as well. I appreciate your comments. Nevertheless, I'm still going to select Lewis as the vice president. This will be a motion. Is there a second? I guess I could second it. It's not an illegal motion. I'm going to pass. Shall I call the vote? Please. Excuse me, Director Ferris? Abstain. Director Swan? Yes. Director Falls? Abstain. President Henry? Yes. Director Moran? I have respect for Steve's choice. I say yes. Motion passes. Next, I'm going to see the Board of Directors' meeting dates, times, and location for calendar year 2020. It's a recommendation. The Board discussed and adopted a meeting schedule for 2020. The recommendation of staff is to hold a regular schedule of Board of Directors' meeting of the operation filling, unless there is a reason to believe that a lot of the space is required. Then it would be held in Highlands, our senior center. It is also recommended that the regular schedule meeting continues to be on the first and third Thursday, every month at 5.30 p.m., open sessions convening at 6.30 p.m., unless holidays or other unforeseen events are about to change. It is further recommended that the first Board of Directors' meeting in January be moved to January 9th, 2020, due to the New Year's holiday. That is how it's been done in the past. The Board may select any meeting dates they want, and the second page in is a calendar with proposed or recommended meeting dates. I'll turn it back over to you. Our current Board policy calls for there to be a meeting, I think, in July and December. Due to holiday schedules and the fact that it's very likely that people will be out of town or not available during that time. So if we were going to make it every Thursday, we would need to change the Board policy. I think there is both monetary and also just schedule issues, which is a problem, so the Board did enact that policy change. So I would amend that. I would make a motion that we adopt in accordance with our current Board policy, first and third, Thursdays except for January, where it's moved to the 9th. July, where we don't have a meeting on the 2nd. November, where we don't have a meeting on the 19th. December, where we don't have a meeting on the 17th. I would second that motion. Okay. Is there any public comment on this? Okay. Director Ferris. Cool. Wait a sec. We have a resolution. Yeah, there's a resolution. So I'm sorry. I need to read state of mind. So this resolution, I move that we adopt resolution number 131920. Setting regular award for director meetings for 2020 is the first and third Thursdays every month, except for January, where it's the 9th. July, where we have no meeting on the 1st, Thursday, and November and December with no meeting on the 2nd, the 3rd, Thursday. Part of the problem that I... Can I say something? Sure. I'm not used to raising my hand. When we only have one meeting in November and one meeting in December, look at this agenda. It just became a nightmare. If there's so much stuff on this agenda, either we need to think about some of this stuff could go to January, instead of coming to December. Or we get the end of the report out faster, which I know is something that Steph and his... Well, but that didn't take that long. They... No, it didn't take that long. Yeah, it didn't. It just... If you might quick interject, one of my lessons, one of my many lessons I've learned this year, that we have had issues with our planning for agendas. And the district secretary and I have discussed this, and we will be putting together a much long-range schedule that will look... For instance, we should have been reviewing committees three months ago for charters and discuss them before we went out on committees. So I think you're going to see very soon a proposed agenda list of the full calendar year that addresses the issues that Director Henry is saying. I'm not happy with the year. I feel that some of our agendas got loaded too much. Last minute, there were some issues. And some were very late. And some were very late. And some of the staff timing, too, that we have to get done. But I think we will... It will be a goal of mine to get out very soon in the district secretary. A much better plan. Any motion if there is no second? I can second it if you want me to second it. Well, I will repeat the second. But the reason why is we can always have a special meeting. It's not like we have to wait and let things build up. And we've had special meetings. And it used to be the first year we got through new policies. We learned some good lessons on how to plan. And we will be planning that very shortly and get it to you all. And another reason is that if we don't do this now, the odds are good that we will change the can later to disclose those dates that Bob just mentioned. Okay. Okay. Director Ferris. Aye. President Swan. Yes. Director Pulse. Yes. Director Henry. Yes. Director Moran. Yes. The next item we have is 11D is the board member committee appointments for 2020. Staff recommends that the board review the membership assignments of the existing committees. And by motion of the board, approve board committee assignments for 2020. Now, these are just looking at board members on committees. And for background standing committees, right now it's the administrative. This is for Director Pulse and Director Henry. The budget and finance committee is Director Pulse and Director Henry. The engineering committee is Director Ferris and Director Moran. The environmental committee is Director Ferris and Director Moran. The multi-agency body of the Santa Monica Reading Committee is Director Ferris, Henry, and Moran as the author. Yes, Willis. Could I make a motion to leave the committees the same? The board members? It seems to me like Lou and Rick here are perfect where they are. And that kind of leaves Bob and me up for the other two. I guess I'd like to have some discussion. Yeah. I'm just going to say that. I like that with the exception. One of the things we don't know is the chairmanship. Oh, go ahead. He should. And I am certainly happy to continue being on both the engineering committee and the environmental committee. But I would like to offer that I think Rick Moran would probably be a better choice for the environmental committee chair because he has far more credentials in that area than I do. Do you do that at the committee level? That is at the committee level. Yeah. It is? Yes. Yes. But the chair has to be an award member so that's a good one. Basically it comes down to you two figuring out which one is going to be one. In that case I agree with what was said. Do you second the motion? I second the motion. Thank you. Is there any other comments that you guys want to make? Okay. What? Public comment? Committee assignments? Right. Chair Lou? Just one quick question. The public agency body, the Santa Margarita ground one agency, again it doesn't show. Lois is actually the vice chair of that agency. Should that be shown here since it's a different, it's a JBA? Lois established the only thing the district can decide is who its representatives are and what are their business. Okay. Okay. Director Ferris? Aye. President Swan? Yes. Director Fultz? Yes. Director Henry? Yes. Director Moran? Yes. We're ready to move on to the utility building policy on ESB998 compliance or the Director of Finance for tomorrow? That's not important. I mean, I wrote the memo only. It's got Gina's pretty stamp on it. I wrote the memo only because of implementation questions but this is something that's important. Yeah. So overall some of our rules and regulations are due to be updated, have Senate bills out that are essentially requiring us to update them. So the portion that we're looking at today is the utility billing policy which essentially is pulling from multiple sections of the district's current rules and regulations. Getting everything a little bit more streamlined in the same category where we feel it's most appropriate and then getting us back to ESB998 which is revolving around the requirements for discontinuing water service. So this is so, Gina kind of gives the different options as to what it showcases. Yes. So just on the implementation side, the proposal is to adopt the resolution which explains the need for the policy that Stephanie prepared and attaches the policy as an exhibit. And that's recommended for the reasons Stephanie indicated but of course alternatives would include not adopting the resolution and making the recommended changes or I'm sorry, alternative number one would be to request changes to the proposed resolution or the policy. Not recommended because of the hard work that Stephanie did to come up with a workable policy that complies with ESB998 or take no action again not recommended because this policy would help us get into compliance with the new law by the time it takes effect. So the main changes were streamlining some of it. Some different areas that we've experienced as being a little bit more vague like owner-tenant relationships having all of that stuff very clearly stated were some of the other changes that went in. Some were just copy-paste over maybe a couple tweaks to the wordings. Most notably is the discontinuance of water service. This does get us in compliance with ESB998. Essentially you cannot turn someone off until they are 60 days past due. There's different requirements for if someone is 200% at the poverty level. A lot of different little things that could be very cumbersome. So what the districts done is we've gone ahead and whatever that I guess highest bar you would call it that they're saying like this is the most flexibility you need to give any of these people that hit this requirement that's what we just went ahead and said it. So that way people aren't having to sit here and prove to us that they are this or that. It's kind of just making it an evil playing field for everyone. It is requiring the district to offer after-hour turn-ons. You have to do a couple different ways of noticing if there's a different mailing address versus the site address. If you believe that there could be a tenant living there, there's different steps to that process as well. It's going to be a significant amount of increased work for the front office. We're going to have this implemented by February 1st so that's where we're kind of wanting to make sure that the board is on board with this policy so that we can then officially move forward with updating our tabs, updating the back message on our bill. There's a lot of different steps that go into this process. Another big one is we are proposing that there is a small balance account. Any balance on a bill of $20 or less may be carried over to the next billing period. That's going to allow someone that has a low balance on their account not to be getting dinged with a penalty. We do have some people that just round throw 100 bucks and usually it ends up floating them through to the next bill. This would prevent any low balance accounts from hitting that amount. The other main thing is actually we don't have a true lake fee. We don't have an actual lake fee. A lot of our customers as it is now, your bill that's presented is due 21 days later. Your next bill goes out if there's a notice on that bill if you don't pay by that bill's due date you still then even have a lag time until we get to the point of physically going and hanging a tad at your door is when the first payment penalty is getting applied even though there's been a lot of late work leading up to that point. The way that we structured the lake fee to be is that while it still do 21 days from your bill's due date we'll notify you just before that next bill's about to go out you have to pay your balance of that previous bill before that next bill goes out. Otherwise a $10 lake fee will be applied to your bill. I've looked at what a lot of the other districts have done that seems about the number that I came up with naturally from looking at the work that it takes to go into this it also is what a lot of the other agencies have either a $10 or a 10% most water bills where those agencies were around $100 is the average bill. So I mean everyone's kind of around that $10 lake fee penalty. The district does have to offer alternative payment arrangements that can be amortized out up to a year essentially more at the customer's discretion versus where we used to have a little bit more control over if they have a relatively good history you know, if someone habitually we kind of constricted a little bit this does kind of give essentially a very clear description of how all of these different situations are being So we currently don't have a lake fee and this would give us the opportunity to impose one and set a 60-day period for shut-off So what ends up happening now changes what we do now Yeah, it changes so essentially your bill goes out it has 21 days, your night bill goes out on the regular date has 21 days and about a week after that if you still haven't paid which is about 45 days you're getting a tag from at your door, at that point you're getting charged a penalty it is a tag penalty for the fact that we're physically having to send someone out the way that this new one will be is it's pushing it to where we can't even shut off your water until your bill is 60 days past so we're already into about the 85 day market I am not a fan of it there was a lot of people who opposed this bill for the small districts it's a nightmare to allow your customers these people are going to be having their fourth bill come out before their water is even potentially being shut off for non-payment so people that let it go have potential to have a lot of money wrapped up when it comes around time so there's water actually being turned off we do have a lot of people that wait until their water is turned off to make a payment I'm worried that they're getting out yet unmanageable balance late fees should hopefully encourage people to pay it more on time so Stephanie, how many people do we do that to a year? do you have an idea? in my monthly report that I do I have the stats of how many people we've turned off and how many tags we've done we do about 240 250 tags per month and around 30 shutoffs which actually is pretty 30 out of 8000 roughly a thousand you know obviously there will be a whole lot of grace periods giving, waving of that first initial fee the messaging going out with all of this the nice part is we should have the website up by the time this stuff is, you know we may choose to waive that initial late fee that first month and kick it out a little bit while we're still getting the messaging out I'm hoping that we can have a really good PR push on it public outreach, the new website is there any question why is press manner should we be writing a article on this? yes, oh I I mean all of the agencies are reaching out to each other to find out how everyone's doing it exactly you know I heeded Jean's advice to wherever you could take direct wording out of the senate bill is what you use as the wording in your document so when it comes to this section wherever I was able to straight up take the legal wording we did the last page of this does give it might be hard to see on this but it gives an example of a timeline so we have to go our customers are billed on the 20th or the 5th of each month but it shows those little blue balls in our each bill that goes out so that 8th, you know for the person that's getting their bill on January 20th isn't going to be shutting off what does it say? April 14th and they're about to have their April bill coming out to them actually April 20th they're actually getting shut off they're going to know this before then but the shutoff is after the March bill right discontinued that's when the March bill is due so I think it ends up being 414 is in this example where their actual water would be oh sorry yeah we're going to be getting shut off I think what's going to happen is we're going to have a significant number of people paying we're going to do our due diligence with the notification system we're really going to push we have a lot of people that are signed up for it most of them use that as their reminder they don't want to be at risk of getting that that tag penalty a lot of them are going to use it to pay their bill before they even get the $10 penalty then the district has to do additional mailers and everything if they still get to the point of a tag going out they'll still incur that tag penalty we're going to keep those amounts the same the $25 physical tag the $40 discontinuance after our turnouts if someone does they are going to be required to sign something you know agree to sending someone out and agree to come in that next business day and pay the after hours term on the other requesting that it is written to where if someone was turned off due to they moved into the home something like that that fee would be that aspect that it would be I would just find myself wondering how many bad debts we're going to wind up with and not being collected because of this you know they're just barely hanging in there they don't pay their bill 84 days go pay for 85 days and they just say we are that's one of the reasons why I wanted to make the owner-tenant relationship much more specific in this policy to where the owner is ultimately responsible it is a currency of the district to allow tenants to sign up for water service you as a homeowner are still responsible to ensure that that utility is being paid is that normal no there are some places that don't even allow tenant accounts it has to be in them does PG&E know that? no PG&E will make it follow you and PG&E will turn you off from the blue of a hat and not they leave the PG&E service area they probably screwed that's a big service area we had this problem many years ago when the tenants would just move out and leave us with the bill and then the district changed to the owner was responsible and the tenant could get a duplicate bill but the owner was responsible in our bad debt like that and then the district manager changed the game back to allow the tenant to have more control so the way this is going to work is if you're getting further in this process the owner is going to be notified that they have a tenant account that's delinquent if a tenant account gets shut off for nonpayment it will immediately revert back to the owner's account and that tenant won't be able to open an account on their own so that should hopefully help with that it does because it's become very awkward right now with the process as it is now so most of these late fees are turning off the water are tenant related? not necessarily we don't currently track how many are tenants or owners but part of this process is going to require us to notify it's actually the reverse if we think there's a tenant there we have to notify the owner and attempt to make contact with the person there and they have the right so now these other agencies that didn't allow tenants before I believe they will have to now because it states that a tenant has the right to come in and establish water service in their name and pay the ongoing bills to keep the water service on so it's a very interesting process the background I'm assuming is made for more of the larger and more popular areas to prevent owners from abusing getting utilities shut off to try and force someone out or this has to be translated in a lot of different ways it's making sure that there's plenty of time for whoever it is that's living there to give notice that their water is about to be turned off have it translated in whatever language they speak so they can understand it and have a right to run it to keep their utility on and understand it from that perspective but for a small agency like ours it's a very difficult and good good question comment first we did go through this in the budget committee and it's a pretty good detail Stephanie did a good job of presenting it it is very disappointing that the legislature sought that to do a one size small it applies to big and small and we just didn't need this kind of I think with the, I think you had estimated with the addition of the overhand ball we're going to be bumping up it doesn't account for the whole thing we're bumping up to almost one full time equivalent person that will deal with this that's multiple multiple people getting one full time equivalent now it's not like we're zero now but this is pushing that up in terms of the direct cost of us by a sizable percentage it's not, it is a material thing so it, you know, fortunately our local representative voted against it but, you know, talked about all the urban guys so the question I had was about the word interim so it was very careful with their language so it is white interim because this policy, the way we did it really needs to be formalized via an ordinance and made part of the rules and regulations but the timeline for doing that wasn't very consistent with getting it pulled out for this meeting so that staffing and staff could start implementing it before February 1st so this is a little bit of, you know, Stephanie did such a great job on the policy that we're able to just sort of implement it for now as written but it needs to get merged with an update to the rules and regulations and I think there's a few different pieces that are in the works for that and it sure would be nice to the extent we can to put all those together with a single ordinance and get through the publication requirements for that once early next year it will come back in a way that will take what Stephanie did and make it probably formalized and measured into those rules and regulations yeah, Darren has some meter staff there's going to be probably this being one of the three main chunks of the master rules and regulations review so this is kind of one, so I mean people have tiny word changes they could accept it tonight and tweak those Is it possible that based on our experiences we may tweak it a little bit as well I'm assuming that no ballot plans are likely to contact so yeah, I would say based on your experience if you do feel and you make changes feel free bring it back to the board in that ordinance and it's going to have to be when we put it into the rules and regulations there's going to be a certain aspect of making sure it works with the other provisions and the animals and rights that's going to end up creating some changes Thank you Is there a discussion? Yeah, I want to chat for a minute He said did Jepras' interest person last and I'll go on go ahead I'm thinking of a proposed change but I'm not sure this is the right place to put it but let me just put it out there for fun bear with me One day I was let in by Joe and I met Joe and the next time I saw Joe I said how's it going and he said not so good and I said why because it's Thursday and that's when he hangs in time and I had to describe the process to say we're going to turn off your water through the door because they never answer the door and he always gets the same response this plaintiff voice that says please don't turn on the water Now the 3% of 240 users is one thing and as you said a lot of them pay up and they're back in service but there's 30 that are chronic and they go off and on and off and on when they don't have water they find the money to turn the water back on again and he's there the next month turning it off and I'm just wondering if there's anything we can do for them Scott's family's got a solution they use part of their prox texts to subsidize some of their great picks it's a bad precedent I understand that but maybe there's certain cases where we can help This does give a lot they will receive multiple that just makes it worse because they have a bigger bill to pay I know that's the hardest part because it takes us time Joe's got to go out and hang the tag and he's got to go out and take the tag off so we're spending money we're really spending money for these people and so maybe a way to break this vicious cycle is to help some of these people the same way Scott's family is with their property taxes because it doesn't kind of fed all great players but they seem to be getting away with it for some of that right now that would be another discussion that we that is one of the things that I have stepped to review on I just got thrown out there because it is costing us money because we don't aside from it being something that's hard to do we don't want to encourage it to grow here that's another way to to this issue that people have a tendency to take advantage of everything in this complicated program that'll be a different discussion that we have but we do get a five-side in the order of $700,000 a year from property taxes it's a lot of money that we could use but it doesn't come from everybody in the district that's my point I utility billing policy doesn't really go into that I mean this is an item that I'm more than happy to have on a different agenda to be able to dive into Margaret Bruce brought this up in a board meeting I think three years ago and I was adamantly against it that I meant to show adamantly against doing what I'm proposing doing right now Of course, in Felton you don't pay any property tax to the district That is a good question for another time Can we put that on the agenda? Yes, but it would be great if the state would institute something like life-long billing for water and I think that would have to be for the constitution we have it for power we have it for the telephone for the reason we don't have it for the most critical part of life It astounds me that the legislature has not proposed something like that to deal with the society I'm just deciding myself Just to wrap up this and be able to make a motion and one question or comment and maybe you've seen it done elsewhere but I ran across something recently that seemed to have a lot of potential to address the type of situations you're referring to which is what if you gave all of the customers all the rate payers the opportunity to whatever the difference is on their bill let's say their bill is $100 and 30 cents what if we were to give them the opportunity to opt into a program that rounds up their bill to $100 and that 70 cents stays with us in a special fund that can be used to offset mitigating circumstances for people in this type of situation we're referring to if we went at and gave the citizens of the Water Board the customers of the Water Board the opportunity, do you want to participate in a program that's going to help because whatever it's we might have some administrative cost other than that it would be everybody the entire pool of customers participating that's essentially the program one of the programs that Margaret Bruce is looking at we look at it three years DGA has the issue of $1 the issue you're running the other department that runs another organization who gets the issues you've got if you do just a roundup your average roundup let's say 50 cents for purposes of argument that's $4,000 a month if 100% of people and then you've got administrative cost we're on a scale this thing works a lot better when you have a scale either multi utility there are some places where that provide sewer, water electric etc and so your bills are bigger or you have a lot more subscribers we're small districts and if we got a 25% take rate you're looking at $1,000 I get that that might help some number of people but from an administrative cost point of view and all the other things that we have to do we talked about this actually I think maybe the budget we'll keep it a pretty broad subject not just property tax maybe we can just make it being alternatives to be able to look at some of that because that is one of the ones that we looked into and the places that did participate you're talking about large cities counties and that's exactly what I heard from them is oh you're only they're like that's an unfortunate situation so if someone's happy with this document I'd love to know so we're talking about resolution 16 2015 we adopted someone's value water district resolution 15 19-20 interim utility billing policy second all right director ferris president swan yes director Henry director moran yes we're ready to move on to item F rates and charges I'm not sure if it's a gene or it's definitely going to take this one yeah it was a joint effort so as a separate item the board adopts the rates and charges of the district by resolution there are some changes from that utility billing policy that we would like to adopt is also what was vetted by the budget and finance we are proposing the $10 late fee and after our turn on fee at $100 which should cover the staff person's two hour minimum of going out and the third item is a surplus commercial deposit so right now the bold water station over there that we have follows the same general $75 deposit that all of our customers have that probably run into in the summer is we have bold users that are using it for commercial use that in one fill of are obviously blowing through that $75 and we have had problems in the past collecting so the policy and this deposit is geared towards the people that are using it for personal use under 10 units per month stay at the same $75 deposit that they had the people that are using it for commercial or exceeding that 10 unit per month use have to hold a $500 deposit to help ensure that the district essentially isn't getting shorted on it because unlike her personal home we don't really have a way of going after the surplus person other than saying sorry you can't fill up here anymore and they're sitting there going ha ha ha I did that to the last five long districts that I filled up that so those are the three things relatively simple the TAG fee and the regular turn on fee we're keeping the same we feel that this late fee should generate the proper amount of income to cover this process we did agree that in the six to nine month period so towards the end of next year we will reevaluate to see what's going on exactly if that fee still feels appropriate our intention is to cover what it's costing the district not you know more more than that sorry I had a little attack here sorry no no I'm just questions on that otherwise the extra administration administrative cost of doing both of these together is that what you estimated to be another full-time person well no it's not a full-time person we're going to go she said that with all of this stuff around 1998 we're going to be right at about one full-time equivalent person but equivalent that means there's lots of different people that do things together now that doesn't mean we're going from zero to one full-time we're already doing some of this around late and did you estimate it was about a half a person or 60% it was about two thirds so we're estimating this is going to generate an additional third so I'm estimating the past charges and fees to be coming in somewhere around $100 to $125,000 so does this mean you're going to be under the gun as soon as we pass this we have needs to be implemented February 1st so you have a couple months correct all of this is geared around the new utility billing process so they all go hand in hand are you worried at all about your ability to do your job after February 1st I don't want to worry for you just tell me now I would say my staff is very good at adapting we'll do our jobs then I'd say look at the minutes of telephone calls by any new saying we're going to have a blood in the beginning and then people understand it and it will then they'll fall back to you know a normal cadence so we're looking for a a resolution 16 19-20 I move that we pass resolution 16-19-20 audience check I'll do a second we can still do it we got a second good all right Director Ferris President Swan Director Falls Director Henry and Director Moran motion passes okay I'm Love G as you know the districts process of launching a new website through this process recommended there would be now would be a great time to review a desire to change the district logo staff went out and got a consultant to help us design our local consultant that gave us a pretty good price as he wanted to get established in San Lorenzo Valley staff has reviewed several designs we came up with the presentation that Stephanie will be hearing very shortly and we hope tonight we can hit any logo because now we need this to move ahead on the website and I want to slow up on the website how much was it? what does it say? $900 $900 he wants to establish in the San Lorenzo Valley he works over the hill constantly he lives in you know his local in Ben Lohman this was a more so pro bono doing a great job so if you'll turn to the screen presentation so we may not just help guide us with you know the colors are shown or just suggested we can tweak that one of the big things was a logo should be strong enough to work in black and white as well a logo where it sits alone in a vehicle so consider the marks versatility rather than how it looks by itself on the middle of kind of these pieces of paper he came up with some initial ideas from that we had you know staff put their input on which ones they liked that then drilled him down to be able to focus on some of the further concepts so this was one of his original ones a dual drop the blue obviously representing water the green representing more of you know the environment no more brown and a nice big redwood tree so from this initial one which still followed through as one of his recommended ones he incorporated some of the other things that people liked where they're like well what about some mountains some different stuff and so he's gone through and given good iterations of some of the applications for how they could be applied some of the wording you'll see change on some of them and so it's kind of gone through you all should have gotten emailed where it kind of is showing you on the front page all of them so that makes it a little bit easier to help you know have your eye gravitate towards ones that she liked so like he says it's important to kind of look at the color versus just the black and white and how it can be applied to everything and then from our past meetings that we've had community meetings and so forth you know the public has expressed wanting to have redwood trees wanting to have a stream and possibly mountains in our local well make it look more like yeah like Santa Rosa Valley so that's what we tried to do here exactly all of these different variations came in more last night so every all of the staff that had their original input necessarily had a chance to see all of them this is then migrating into one of the other the other styles it's a little bit more of an organic you know river and trine but it's definitely no cognitive bias I don't know if a field staff has looked at those shirts and that would be designed if they wanted to have things below on the front of the shirt it wouldn't be like that I was going to make sure that yeah it would be small like that I was going to make sure that we exactly I go for a more simplistic easily branded type of thing I personally like D1 the two drops no it doesn't translate color I like better than black and white the gray scale I like it in gray scale that was one of them that I cared that the gray scale I liked so you know if we were to use a black and white I would use that as the version but everyone has different opinions on all of this stuff so you know it's kind of one of the main things he's like well how do you want to stand out differently most water districts do have some sort of water element or do you want people to be able to easily identify what their business is and so in my mind at least I think it's important that right now our trucks get confused a lot with the counties white trucks they're all white trucks white trucks with these little arches square but the counties is round but for the most part it's the same colors I like the idea of something being easily identified so personally I like this one and the other ones get too busy for me but again if you're asking for my opinion and then this one with color before he just had drawn it out without really having my color element I didn't see that one is that yours James I like the way the San Lorenzo here you're going to still have to probably read the name to know what it is I can't really determine the difference that's the river right that's the river the river is too much it's like the trees it doesn't work well it doesn't work well maybe it's the color when we did the original D1 was the one that had the majority of the lights this one is the one that came in second so that's where he put his foot did anyone ask the question what's the significance of the two draws that's the first thing I asked is why two draws I mean I don't want one of them to put it in silhouette of a tree but it's still in the blue and the green what's the color it's the water environment this one's pretty good this E1 I hate to bring this up but changing the logo of a public agency is a big thing emotional I think we'll probably get a lot of agreement in the community that we needed the logo but to what extent do we want to consider community input comments whatever into a new logo I mean to me this was their opportunity tonight it is it is late in the day and just as the mission statement evokes a lot of comments if possible we might get that maybe get around for the items I mean the website it's one of those things where you're going to have so many different opinions coming in if you wanted to go back one more time to the public I'd kind of recommend maybe we get it down just two to three to give them a choice let's try to keep narrowing the amount down to our top two to three and because of this color stuff my goodness are you going to do a public poll or are we going to do public outreach around it is it just going to be the people that choose to come to that meeting they could do it very quickly you could do it very quickly because people we have email addresses to I don't think we can write because we don't solicit often we have an email or e-news letter and also agendas so there's probably enough emails you can get maybe not statistically significant but enough I think Rick you're right you don't want to give a whole we're trying to get it down trying to get you just to have a poll I think asking the question I think we should we should consider doing that because it is I mean this is starkly different from the current but they're soothing and they're not they're good we'd like to get it as soon as possible because we're trying to get the the website done and we will transition it in slowly to all of our other business cars and trucks and renewals as the time comes up as we order a new stationery or do this or do that but we'd like to get this as soon as possible so I wouldn't want to go accept any do you have things going more than a month or is that too long I mean we can put together e-news letter and solicit could you do a survey monkey or something like that inside of the e-mail list on behalf of people you know just easy thing click one two three or something like that can we put it on the website no no you can do a survey monkey that's independent of the website we've done survey monkey before that would give you the ability to very quickly gather at least some number of feedback yes that is what Rick was suggesting I think that makes perfect sense number one number one's in number one's in number one this one this doesn't include the other that was number two I wish it had been on Stephanie, number six on the first thing what is the significance of that sideways it's a river okay so you've got the tree, you've got a drop of water and you've got the river to me almost signifies environmental it's like bringing everything together there's no mountain no but I like the mountains, water, tree the mountains are nice we specifically discussed how we didn't want to meet them to Tahoe-ish because we don't want people misconstruing that we are not a snowpack or snow I think including mountain and stream is hill, whatever you might call it and spring would be a really good thing I like the sideways I like that which one is that again? well number eight yeah I would say this is three, eight, nine I like say I'd be probably the one between three or eight I like eight I would go one, eight and eight it only has better style since probably all the rest is put together I think you should pick probably two from this one and then have that other alternative the one that's kind of one and four I like eight no I agree with James but if you like eight what about nine you lose the tree in eight I like eight better than nine you gotta have the tree you gotta have the tree do we have the increase scale do you take your chair? yes I thought you were going over there to sit it's a bit of a hardest one to get to Gina what do you think do you think any great scale unfortunately doesn't work it gets busy is the part where we do use great scale all the time that's on paper I like the t-shirt that's awful big we don't want those that big okay so eight's out one out eight is out oh re was another symbol yeah three is pretty good but there's no river what did he say did he have a favorite one what about four one three eight and nine which are one three eight and nine are all he had lumped together as a similar style it's a very creative design the problem he did was where the drops overlap it doesn't work on the race scale at least the eight didn't work and the place it didn't work on the race scale was the overlap but it looks good here on this one where it's not two drops one is a that is true which is the we can go to the that's the one that's got the water oozing out of the river well he actually showed us how he did this and he just went in his head he ruined it on the paper these ones are very organic shape so they were color-buried this doesn't look like a river it looks like somebody's tongue is coming out there this is Chinese calligraphy if you could do something about it maybe if he handed it right out the circle instead of having it hanging out of the zone well it said it gets bigger it starts looking like a tongue yeah I don't think it's coming at you and I can get him I mean he can turn around and tweak these if he hasn't heard of a couple and we have specific things that we want him to modify we can do that and then those can be the ones that we send down there's no hills in Canada we can modify what do you like about what do you like about this there you go simple it's more my staff look at it it's more country we had opinions about putting three trees in there so just one and maybe a hill just you know add to it a little bit and I agree the tongue hanging out the end of it we kind of talked about that too but if you cut it off I mean it's narrower coming down is the issue with the other ones that they're two water droppings out there they're two water droppings sort of on my guard everybody else has water drops we don't want water drops well you know I looked at some hill creek it's not really I came after her it's got to be a hill it's a picture isn't it maybe just to kind of take a picture I don't want to have your I do I mean I think it's a good thing but there's no hill President's one get this in order here stand up I pick one which is one I would submit that is one of the three somebody else take a positive serious position one other one so we can have two four four Bob you're you love four does it have an E or a D or whatever you don't agree with this one well so if if we shorten the tongue on E that's not E2 or E1 or they're both they're you gotta hang around at the rest of it I was told the good for none this one is more similar to our existing logo and therefore be more comfortable which one? no E's nothing's like that IDE is a much more it's more natural it's not the drops are on one guard they're definitely sort of a modernist approach to the logo making it's a very different look it's a starkly different look we should probably throw one of each out there I agree one of each out there I still like for six I'm going for E1 or E2 oh six E2 let's read something what do you have? one is on there okay and let's go E2 then I write E2 E2 and then throw those 300 I'm sorry I'm going to miss it so take the tongue off E2 what's the third one? E2 one and E2 what's the other one? Bob likes four okay let's just call it those okay let's call it those just throw those fours on them put those on Bob's on mine so one, four, six and E2 okay we get it alright we'll do a survey I'm following the recommendation of the staff there you go that's E2 I have one D1 I have E2 what is the third? one, four, six and E2 what was it? six we got four any modifications required for these ones everyone likes those ones as is E2 we're going to go ahead and shorten the tongue and add a hill before you send an album move on move on move on move on okay we don't need a brochure we're just going to move on that we don't want your guys to be uncomfortable I mean you're going to have a split within the district even okay right we're going to do an in-house survey I mean all in-house should be voted for absolutely so did the office staff have one thing the field staff how can you do that what a guess okay we can get we can move on thank you guys first the rules and regulations yes the three items will actually be very quick the only reason they came on these are brought to you so I'm going to kind of consolidate my comments about all three of the next agenda items these show up on the agenda every year because SDRMA provides incentives for the district to have its policies and to re-opt them every year I was given these a couple weeks ago with a request for a legal review I sent them to our employment department employment department flag a number of issues that require a little bit of closer attention they sent me a couple of new policies and said here these are consistently various legal requirements pertaining to sexual harassment and discrimination disability pregnancy background checks and so on there was no way I was going to be able to take what they gave me and turn it into something that makes sense and works to the districts of their policies and their time allowed so what I've done here is these are just the single policies that are coming back to you to re-approved for the following year so that we can get the SDRMA incentive take advantage of the SDRMA incentives but with a note I want you to be aware that all of these policies need to be updated to be made current with regulations and laws related to employment and anti-dress disability so we're going to be doing that and I hope to have them back to you for an early agenda in January I'll leave it to I'll work with you and the board chair getting these back as early as possible okay can we make one motion to call three of those or do we have to make one because there's separate items with separate resolutions it would be better to have a resolution for each one we don't have public here so I'll make a motion that we adopt resolution number 1119-20 personnel system rules and regulations 2019 12 seconds should that be 2020 I'm sorry this on the title sorry we've got personnel system rules and regulations 2019 and yet on the next one we've got 2020 no that's because it says it was first adopted on something 2020 right oh you're right you're right should say 2020 so let me just restate that I know that we have got some runs out of water to resolution number 1119-20 personnel system rules and regulations strike 2019 at 2020 do we have a second? I second Director Ferris I President Swan Director Coles Director Henry Director Moran exactly the same explanation applies to 11 I'm just I'm happy to answer questions yeah I move that we have got water district resolution number 12 19-20 water district sexual harassment policy 2020 I'll second the motion Director Ferris President Swan Director Coles Director Henry Director Moran same explanation applies to 11J resolution number 10 19-20 I move that we have got water district resolution number 10 19-20 respectful workplace policy 2020 comment I'm looking for I don't see it now but I thought somewhere in this one it talked about who needs training on this and specifically address supervisory people on staff right? I don't know that this policy I think Ben's a requirement I don't know I thought I was in there somewhere anyway if it is do we want to we're excluding the board members because the board policy manual addresses respectful workplace behavior that's why we're drawing that distinction I think all this plays into the updates that need to be made because that training requirement has been changed with new laws as of this year and we need to make sure that everything is consistent with that I don't remember off the top of my head if board members are covered but I sort of think they are the new one and they pushed the date out they pushed the date out later for it 2021 now? yeah I believe so till where it's not just supervisory supervisory has two hours all staff have a one hour I don't know where board members fall into that well that's what I was wondering are we excluding board members because there's a different policy for them for that or is it something we don't want to deal with yes and I think it's a good question and I don't want to make it I'm not inclined to make a requirement if the law doesn't say that it should be but if there's different perspectives on that I'm happy to consider because it does draw a distinction between board of directors employees and supervisors so it doesn't look at us differently so I'm just asking the question frankly the respectful workplace policy is an odd animal because it sort of touches on some legally prohibited some areas that are fairly heavily regulated under California law but it mixes it with a number of things that the district has adopted that aren't really based on any particular legal requirement and I'm not sure what should take in order to make them conform more closely with current law I take it closer so maybe it needs to sort of separate out some of the sexual harassment items and training related to that from the respectful workplace don't worry about it now yeah unfortunately there's too many human pieces for me to deal with at the time what we do need to pass this did we make a motion about it? yes can I have a second? okay Director Harris President Swan Director Falls Director Henry Director Murray yes so for this if nobody requests to pull an item from the agenda well under California law they'll be considered approved with if nobody pulls one from the agenda they can be approved without any discussion alternatively one of the board members could request to have an item for specific discussion on our agenda and according to the board policy manual the board does vote on these items so I have typically advised that a vote is not required because it's not under California law but our board policy manual does call for a vote on the consent agenda items I move that we adopt the consent agenda so good Director Harris President Swan Director Falls Director Henry Director Murray yes under the district reports you have the department status reports for the four departments engineering, finance and business legal and operations although the department heads are here over 400 hours did you just say it was down I should have said it you know what that was all about is there any reason to believe we can charge people we're going to have that on the agenda so we can put it together we did get a $16,000 credit commission they gave all businesses a $250 credit and this is where we're considered a business every single one of our like 60 accounts got not even close enough we'll have reports shortly on our full expenses we just got that $9,000 in fuel if nothing else we need to make it visible and transparent this is just ridiculous we don't have that report coming up we can do an outreach piece of what this cost is and what we did to keep our folks in water we had a very successful program in response but it took around the clock full staff 24-7 to do it we also identified some areas that we needed to try to figure out how we can improve on our communications our complete skating system went down the majority of it not because we do lost power it's because comcast our providers lost power so we need to look into some type of alternative or backup system for skating I'm not sure it's possible but we need to review it and look into it it's possible you can get a I'm not sure we can afford it that's the second part of all this I need my customers that's the third maybe but it's about them I notice some good news in here unless I miss something we've got a we've still got two more weeks to go but we've got a whole year without overdraft and fall free they were all yeses there was no no in any week for a whole year we've not done that we need all of the requirements for fall free the way you're it's good to note that because sometimes people feel they learn cost of violation but still we need to correct where's Bruce Bruce will basically say you've got a lot of work to do go figure in there Santa Cruz is doing their thing we're already close we're getting more we're getting more things to it that are more lean and we'll be working with the council and looking to do our water rights but seriously were we just lucky or did we do something right I'd like to think about just a amount of water and a amount of water in the streams I'd like to think it's good saturation we'll take credit if you want yeah we got a lot of work to do there yet when's the opening ceremony and foundation time we haven't scheduled it yet but soon we do our walkthrough tomorrow our final tomorrow we'll discuss that something will be there everybody will be there I just had a discussion today on planning should we invite the city council be a big dog yes anything else with the reports anybody do you have any red flags going on here no so the bill I assume that again is a bunch of construction why it's like a million dollars does it have anything to do with power outages too I had a sense to do with power outages but it's mainly there was some massive information I mean that project got going and we were getting half a million dollar bills okay multiple half a million dollars that's what I'm talking about I hope we move on more it's in service I'm going to have to show you some service and we'll be closing that project out okay anything else your last your last communication reports and you have written communications which most of you have seen the several letters that you've received yeah up to you what level of detail you want for committing the force I don't want to go into any detail I only get out of here anybody from any committee have anything really important to share with us right now I've got a question on the customer complaint log there was a hose bin that was knocked off and there was a bad smell coming out of the faucet the investigating operator collected a biological sample and there was no indication what the test results were for that sample how would we it should be in I don't think the sample came out on that before so that'll be reported next month and it'll be back on okay as follow-up information is and just wanted I think it's been a little less than a year so probably about a year so by the time the new website gets up it'll be just about a year since we started I think that's like super fast and could work on part of your team's technique for writing that through the completion we had a lot of help from the company civic plus but the content and all the rest of it you guys had to do a great job of looking forward to seeing them this is going to be a major change for the district is there a bulletin of this software she can just don't want to work to do that we're going to do it we're going to do it at the last afternoon transfer of the data and do it properly to get to where we are now in less than a year it's just unbelievable and I think it's doing the fact we all know we need to get that website changed now we're being treated next week Monday okay did everybody read the agenda of the Barnell community next week again there was an attachment that surprised me to me well you asked well it was brought up in citizens talked about it and it brought up well five well and so forth it was a state that required the testing right but then this guy asked about it and Rick asked for a report and I asked him for what it is also key it's also the subject of a film that's out called Dark Water so people are seeing do you have to do the memo well I think it's going to generate a lot more questions because it kind of alludes to the fact that we might have a problem when you're testing it there are parts per trillion level I love these analogies like protecting one greener sand in an Olympic swimming pool sand we get a Facebook post on it when all the articles started coming out and there was well that's nasty stuff that is nasty nasty stuff but of course per trillion it's not an issue but I think people are going to well I think we're on top of it well I just want to just like great job of responding make sure you get that attachment to that because I asked James to make sure I think this pertains to an upcoming agenda that's not on the agenda as opposed to like a report we'll talk about it if we add an agenda item to talk about it we're agenda items I don't think we can do that yeah also this Jeff know he is I just said meeting is adjourned