 All right, so we'll go ahead. You guys, what's up? We'll call the meeting to order. It's the Moor Town Select Court. Guys, we're starting the meeting here. Select Court, it's Monday, May 1st, and we'll go ahead and go with general public comment. So I think Neil, you were probably first for that. She was here for something else. Oh, OK. So I was inquiring about the bond trap at three houses. I noticed that the advertisers had that they were saying that the creation of their second one should be ready this spring or whatever, this summer. And so now I'm just trying to figure out, are they allowed to do this? And are they allowed to have a business still, even though they're not zoned or anything? I don't. Zoning had been working with them. I think they had denied a permit, if I'm correct. And went to the DRB, I think a week or two ago. I don't know. So I've discovered today that it's in the environment of the court. I don't know anything about it. I thought, OK, whatever, environmental court or not. OK, so because the reason they denied it, one was because it's not environmental friendly areas. And then so I didn't know, is the environmental court a method of questioning? Could old rule the DRB on everything? I think so. I mean, I think, again, it's the difference. And it's the highest court with environmental within the state. So I think they could probably overrule the town's certain circle. So no matter what the DRB says about having the campground with the old rule in it? No, I don't think they. It's not their job to overrule it. They'll look at the evidence and determine that it was done correctly to the law. They're not making a law. They're just making, they're interpreting the law and what has been presented to them. When the town has the laws in the front of it and they made decisions upon that, it would seem like they were acting it. I think everybody had to be like this. So if they change it and allow for a campground up there, whatever you want to call it, I guess we have a lawyer today. Oh yeah, we have a lawyer's bill. I didn't know that they were going to do this. So then I would believe that we would have an opportunity to appeal the environmental court. I think you can go maybe to the Supreme Court, John, is that how that would work for you? I've never been in this situation. But I will make the zoning administrator aware of what you've shared with us tonight as far as what's still going on. And I don't know, I didn't read the findings from the DRB, but I don't know if they're still allowed to continue operations or who knows? Well, I think it would probably be in the determination from the DRB. And then the question would be, who enforces it? Right, that's what we have to be able to do. But I mean, usually though, usually the town is, when they make the decision, it's usually followed by environmental court and so on. So fine for continuing building and all this stuff after they've been asked to stop, I don't know. And then if they rent it all these two places and we don't have a 911 address, is that? I'm trying to figure out who is really in charge. Yeah, well, I think if this judge are the courts being charged at this point, and I think you share with us, they're in the environmental court. So they're the ones that are in charge of it. If they don't rule, and they're in business or they're in broad hit business, and there is no 911 address, is that? Well, that's why I told you I would let Karen know what we've learned tonight, and if that is in fact in violation of what the ruling is. And then we would find out, all right, is it the court that enforces us? Typically, the town has to enforce the court to enforce whether it be fines or such. So on this case, so all of us at the environmental, people can continue doing what they're doing until the environmental court makes a decision. All right, so it sounds like you know the law, so why is your answer this? But I'm questioning it because it's a business, and they're carrying out a new business that has a danger, that has no 911 address, or that can trucks get up there if there's a fire. I personally just went through zoning on 2000s. I had to make the road wider and do all these things. What I'm trying to say is, who is? Well, that's why you just shared with us tonight, OK? And the third time I'm going to tell you, we're going to let the zoning administrator know, and then follow up with if that's in violation of what the DRB, you know. Unfortunately, the town does not have the policing powers that most people would like, or probably that we might like, just to be judge, executioner, and such. They all go through a process that's sometimes slower than we at all like, but again, you're dealing with a town, so in order for a town to make decisions, five of us need to be around the table, and we need to discuss it. This issue that you're talking about is been out of the select board hands from day one. This has been a zoning violation that appears, and so Karen, our zoning administrator, has been following up with it and pursuing it right through the system that's. She's not a good thing. I just, you know, it comes to me all of a sudden, like I didn't report some stuff to her that they would continue. All of a sudden, I look at it, and they're acting in the second place, and that's why I'm all riled up. Yeah, no, I'm repeating myself. And I understand your frustration. I'll be as well, especially if they've been told that they can't do this. And I haven't read what the findings were. If they're in violation and they're continuing to do it, I can't see the courts looking favorable upon that either. Eventually, these things do find their finality, and I think you're getting closer. Yeah, the bottom line is we just need to get an update. Yeah, from the zoning administrator or from. There we go. And now that we have Neal's input, we can say this is what's going on. Wow, wow. And is there anything else that should be. I didn't come up with the environment of court and would like overrule the DRB basically in any decisions. I think they wouldn't overrule the DRB. They would enhance the DRB. They could say no, that is not allowed on environmental concerns, and then it could go back to the DRB on any other concerns. I don't believe if it's about, oh, it's any other standards. You have to have a plan. Sorry to take that, I don't think that's okay. You have to have a primary residence in order to have secondary residence. Yeah. Now, could the environmental court overrule that? Oh, again, they're in deal. I think they're not a court just to make law. They are following the law, and what they do is they interpret the laws that we have, whether they start with the state statutes and the town statutes, and they try to interpret to make sure that we all are following, and it's not a case law, that states that this has been done, and this is the outcomes of it. But... In the meantime, the town has missed out on all the revenue from not having their place assessed. We just kind of go on all these things, and building more of it, it's never been assessed, and I don't know about the taxes, but... We can't assess it because it's not illegal, so it can't be assessed because it's not legal, and that's why it's not assessed. The whole thing is illegal, that's why. Thank you very much. Thank you. Next up, with our next night, we'll have a general public comment. I have a phone call from a little across the street at September 13th, and I was just wondering, how is that going? I know about the pressure that courts found during the gathering of contents, and it's supposedly being fined and paying these fines, but the same contractor that's been making masks and everything over there is, I'm showing up again, tearing things down, threatening to remove things, retaliating, just standing outside our doors, you know, get in the wall. Sure. The court order states that the contractor needs to be approved by the select board. I understand Frank has not made enough effort to reach out to you. I also understand Ray is no longer on the select board, so I'm just wondering who the contact person is, what the next steps are. I'm feeling like my safety is in jeopardy, as well as my quality of life, and there really has been a lot of hate for the conditions of all Frank's gasses properties, and I just want to check in with the select board. Sure, we are, thank you for coming tonight, Nicole. We are going to be discussing that. We are going to go into executive session. Since our last meeting, we have tried a few things. It has been unsuccessful, so Dick, an alternative health officer, and me had a conference call with Ron Shems, our lawyer this afternoon, and we are, after executive session, I expect that we will vote on action. So if you want to wait around for an hour or so, or come back an hour or so, or jump on Zoom, or get the notes tomorrow, you can find out what direction we're going in now. But it is moving as we were talking with Neil earlier. These things take a little bit of time, and the ultimate outcome was to allow you guys to continue being able to live there, working with Frank, and that hasn't been going so well, but we have a possible solution to that, and I'm just sharing it forward, and then hopefully we can move forward with that, and then we can share that with you, and talk to you about that, if you wish. Yeah, that sounds great. I know the floor order is also a part of that. Frank, how many of you are displaced? Because of his, you know, construction of that road, so I want to make sure that everyone can relate how, I mean, I don't know if it's going to be a grand expense, but the kitchen is not too great. Yeah, that's, and that wouldn't be working wrong to have the court enforce that, and we'd be willing to do that, certainly. But yeah, come back, or hang around, and then we can let you know what we're doing. All right, you're welcome. All right. We have a little bit more time. Sorry, I know the greater discussion is just happening, so Mark told you. We have an update on the Amphitheater. Is that what you're? For parking, parking lights can go by if you want. You can review it, I can talk to you everywhere. All right, yeah, if you have it, why don't you go ahead and leave it? We don't have time to discuss it tonight, but John and I, it's an aeronautical show, so it doubles the parking and solves the school's drainage problem. So, Greg, can you talk to me? Other bits? Thank you. Thank you. Thanks, Mark. All right. All right, this is nothing else. Let me check on, I have someone here, I need to put it in here. Everybody, keep an eye on that. When there's someone in the waiting room, please let me know. Mike Pagano is trying to get in. All right, Martin and Ms. Baker. How you doing tonight, Martin? Good. Good evening. Good evening. So, a lot of her to introduce yourselves, but go ahead, Gretchen, if you wanna. I'm Gretchen Baker. I work for United Construction Forestry and the salesman in the area for John Gehrer Construction practice. So, Martin, why did you win to share a little bit about... Yeah, our Gretchen offered to come in, so I gave her a moment of offer, and said, yeah, I think that'd be a great idea. Jess played, it was kind of a short notice. Gretchen stopped in last week, and Sasha called me and said maybe we should drink an opportunity for the other sales rep, and I didn't reach out to him, but it was a short notice that he wasn't able to make it. He said he was more than happy to answer any questions via email. So, yeah, Gretchen offered, I'll turn her off in a minute. Here we are. Thank you. So Gretchen, we have a John Gehrer grader now. We do. It only has about 8,000 hours on it. 8,500. Is that, is that a lot of hours? Once they hit about 9,000 hours, we find the trade value declines rapidly on those. You're pushing 9,000 hours, and currently my lead time isn't very far out. It's, yeah, it's a lot of hours. A lot of times, try to turn them over on the seven. 7,000 hours, yeah. That's kind of what I'm finding recently. And how old are those typically at 7,000 hours in a lot of times? It depends on how many miles of dirt road they're grading, and if they're running two graders or not. So if you, for example, have 80 miles worth of dirt road, that's 160 miles you're grading. Yep. And I'm, I know these guys are out all the time. Yeah, no, we use them, I think a lot more than most. We have a lot of, I think a fair amount more than some. I think if you compare us to surrounding towns, middle sex might be comparable, possibly Berlin, but the valley towns, or Dr. Ferry would be similar, but Waynefield faced in, they have maybe 10 or less miles, but they have about 50 to 50 miles. So it's usually years or miles, or just condition that they're traded in on. Usually hours. Right. It's an 07, is that right? 07? 07, yeah. So what is new since we've got this other grader or what would be, you know, what was it? A lot of things have changed. I mean, number one, emissions. Emissions laws went into effect in 2014. And I believe emissions laws are changing again. I believe for heavy equipment, it'll be like 2027. I personally wouldn't want to be one of the first prototypes getting into 2027. Right. And my understanding is we meet most of the current emissions that are coming out for 2027. So we're not going to have a whole lot of changes. That's a big difference. The other difference is we do electrical or hydraulic, which is very cool. So there's joystick steering or EH controls, which will allow more flexibility within your operators. So if you have Martin here that wants to use this function for one thing and another operator wants to use it for a different thing, and you punch in your code and it automatically goes to your settings. There is different slope grades that come standard, so you could, Martin could set his grade. And it'll automatically do that within the machine, so you need less operator experience. Us as well as Cat, I know they do the same thing because operators are not as experienced as they once were. I mean, you see a lot more turnover in such an industry, so you probably... So what Gretchen is saying is it doesn't matter who gets the machine, if they set the slope to 3%, the greater is going to compensate for that with 3% and 3%. Even me might be totally different than 3% to you. It's an operator variance. The machine takes that variance out of the equation. So you get proper ground, proper slope, water is getting off their own. So they're pretty neat. Our machine is not a death machine. Our emissions machine, which I like. I'm not ecstatic to be going into a new machine that's going to use death to some mechanics for United, for Cat. Probably 60% of their calls are death related or emissions related. Just because that's across the board for trucks, escalators, graders, loaders. It's just been a complicated system to master. They're getting there, but then now we're meeting going to have to meet a new set of emissions. I'm confident that whatever machine we purchase is up to date on the emissions and death. It's just kind of a complicated system that's thrown some loops and trucks that we've owned. We've seen both the loader and the grader were both pre-emissions, so we didn't have to worry about that. How many different models do you have? Six, eight. When you look at us, what would you say? What category are we in? How do you come up with that? We have all of our models come. You can either have them in four-wheel drive or six-wheel drive. I do not push four-wheel drive graders in Vermont. We have massive pills here. You don't want a four-wheel drive. You want that six-wheel drive. So we would have a 670, a 672, a 770, a 772, an 870, and an 872. What about a 678? Size-wise. When you say size, width, length, engine, all of it. Your eights are going to be humongous. I don't think we have a single 870, 872 in Vermont. Standard is either a 672 or a 772. And given the hills, I would push for the bigger of the two in this area. You go into Richmond in Essex. They all run 672s. Out here, pretty much everyone goes with the bigger machine. It just adds the weight. It's able to push that dirt uphill, which is important. If you take it to a mountain road, you want a big machine for that. What do we have now, Martin? I think the one before was a 770. If we're at 8,500 hours at a time, with the lead time, we're going to be over the 9,000 hours. How much of the heat are we going to take on that? Your trade evaluation is acting with me right now. I talked to Martin today. I'd have had a $40 price increase since we built the grader three weeks ago. Essentially no price increase. What we do with that is we will send out, really to come from Sasha to Martin, but just a formal request for that, and then we'll open it up here at whatever our next board meetings. So that you guys know, John and I spoke earlier in the week. We're looking at having a vote either the 20th or 27th of June to vote on the purchase. The idea is that we would get something out of the week as far as RFP, get that back on that. I think we need on the 20th, is that what they need? Our next meeting? What? 15th of May. I don't know. In June? In June. I think it was the 20th. Right. So we would have them back by the 20th of June. So could you plenty of time if there's any change of that? Then we could make a decision that night. And then after that, I'm going to have a great afternoon. Sasha called me earlier this week saying, you know, we send an RFP. We're thinking that is, I know what I have for a grader now, but I don't build a grader. Right? You know what I'm saying? It's a complicated process. I'm going to rely on Gretchen, Jeff, from Know We Have. The potential is, you're leaning heavily on stupidest, you know, dealers. You need them to be honest and forthright. Gretchen, you're cheaping this machine out so that we jump at it. That's not something I want for 15 years. It needs to be built and built right. And we trust this out and that you're, you know, dealing with maybe, you know, maybe a snob, building a street for a snobalore, that's one thing. But this is a, you know, $400,000 machine. It's not that easy to build that RFP and make sure I'm covering all the bases. So I'm a little bit out of my depth with this. You know, I'm going to get it epic and brought it. I know what I think I want, but it will require me talking with a lot of people to find out. I mean, essentially this machine is very similar to the one we have now. There's been upgrades, mostly in the engine compartment and the emissions, you know, but some creature comforts. The choice we have to make is driver control. So the old, you know, Iraq style, you know, you've got this they call it notorious for rotator cuffs. Sasha's father has a rotator cuff, so we're going to guess that it's probably from years of running greater. I run greater for a day and my shoulder's killing me. You know, it's a cool style. It's hard. It doesn't seem like it would be, but it's constantly moving. Ergonomics is great. You can do styles in both CAD, John Deere, Joystick controls. Everything's down here now. So we've gone to Berlin, Waitill and Middlesex. All have more greater to kind of compare. Pick and choose what we think we would like for controls and I think we'll be going over Joystick controls, which is just basically you're literally you have Joysticks in hand and all controls are right here. It's going to be a little bit of a learning curve, but I'm guessing you'll be there's machines going to be smart enough. Does that also have the program that another person do what you were mentioning? Yeah, it's just like your kid changing. That was part of it. School, the other guys in the greater morning probably will adapt to it better than I thought. What's a warranty? Before we move on, I just want to address the RFPs. The intent, and I know it's come along fairly quick. I'm not like we had time at the fire truck to just sit down and make RFPs, but I think general with the size and also as you mentioned are your sales consultant for the disability? We do comprehensive warranty which is everything that will be checked on the left-hand side. And then for how many hours or the number of hours or whatever? Graders are 84 months, 4,000 hours. Okay. So as far as creating together a price and again it sounded like you've kind of put one together and we have seen some numbers. I guess we are relying on you to make sure that we're getting a machine that satisfies that. But we're also looking for value too. Yes. You know, sometimes people say what about the shiny thing there we don't need that. But as he said something that has the ergonomics, it's up to date. I mean, I can't imagine any of them are not going to do the job. We're not looking to cheat out on anything. We're not looking to you know, we just need to function or something that we can get another 17 years or whatever it is. You know, just something that's going to do a solid job. We're all in this together. No, I think we're not united. We've been around a long time. They're not leaving anytime soon. So where would it be serviced if you had it if it broke down? Where is it serviced? Willston. All right. So Willston on the corner is that where? No. Do you know where engineer's construction is? On Willston Road. Yes. We're directly behind UCI. Okay. What's the lead time? Five months. It takes three months to build the road greater. I'm five months out. So I looked it up yesterday. It was working Sunday. And if I were to order that machine it would be here right around Labor Day weekend. So it's really not bad. Trouser out 18 months. Here. You said we were going to do a vote when? June 27th? 20th or 27th. We've looked at a couple different cases. Something like that. So we would maybe be able to say release something by July 1st. Absolutely. And that would be five months? No. That would be a town-wide vote. Yeah. Five months. Basically. Through. With what we have. Yeah. And that's about as quick as we can do it. It has to be in a 10-day window. It would be 30 days. And then 10 days So we checked into that. That's where we came up with those days. But we may want to change that. But it would be the 20th or 27th that we'll have. Typically the townspeople or something like this were usually pretty lucky. If I want to say that. You know, they say we need a grader. So that's reality. I'm assuming they made the recommendation to pull the trigger on. Yes. Yes. Now are you going to need a miss release on the machine or to just buy it outright? We'll finance it. We offer up to seven-year municipal leases with a $1 buyout at the end. And for example, if we ordered it July 1st I would lock in the July 1st rate and then if it comes in, let's say December and the December rate is lower. You get the December rate. Seven years fixed and what is it? What's today's rate? 6.25. 6.25, right? Well, that was yesterday. It was yesterday because today is May 1st. And I have not gotten updated time for this. Yeah, that's probably. All right. Any other questions for Gretchen? I don't have any more questions. Can we keep this going? Oh, of course you can. You guys are supposed to look up here and tell me when someone's I don't know. No, he's not going to go. I'll admit. So we all have different questions. Gretchen, do you have any more questions for us? Not particularly. Mark knows how to get a hold of me and I'll pick myself a number. Please use that if you have questions. The store number I try not to be there. Okay. On the road, huh? Not selling anything at all. Good question. You guys got, you bought out the place across from Agra too, right? Is that you got? No, we went down to Montpelier. Yep. We consider that we have 52 parts stores. So if you needed parts ordered in, down to Montpelier, you could actually order them through that store. Not that I necessarily would recommend like one of the green one more guys work on your grader. Not that I'm not. But to give parts, if you needed parts you could order it through that store. Okay. That's very handy. That's very handy. Well, thank you very much, for coming out on a rainy night. No, it's kind of nasty out there. So be careful driving home. Thank you for having me. Yep. Martin, do you have the moment? I just have to go over. I don't know if you want to take care of other things. Let me just look at it here for a moment. No, why don't we Yeah. Yeah. What's your name? 635. Yeah, Martin, what do you have? Thanks again. Thank you. Sam. Alright. So, I don't know if everybody knows where the variance is on a very limited basis this year. I haven't talked to Sue the owner personally. She didn't send me the email before we received it and basically giving me the same information but I would have to assume this in her last year at least. But maybe not, maybe we need to change. I don't know. So when you read her message, she's open today, possibly. I didn't check with her. She opened from 1234. Monday through Thursday. Close Friday. It would be off probably anyway. She'd be closed from June 12th to July 4th. So, two weeks, three weeks I guess. Close. So we had that sample from Donahue, Steph and Donahue that I certainly didn't feel it was fair to lock him into that. He wasn't aware of this situation. I don't think anybody was until she sent that email. So he was bidding on the knowledge that she's going to be open regular hours. So I've talked with him, talked with his mother who I think does the billing and everything. She said, yeah, definitely with those hours and stuff, there's no way they could even get the job done. You're talking best case scenario three loads a day. And then you're down a month in the middle. And like three load a day means the truck has to be sitting there at 12 o'clock. So that's just, it's not doable. It's not, you can't get one truck for a thousand yards. Possibly a fleet of them could get it done but the bigger companies were obviously much higher than him and I'm assuming if they knew of the situation they wouldn't be interested in that quote anyway. So well, I guess a long and short of it, I'm kind of looking. So would they give you any indication of what they would do or their dominance? So here's the thing. So the variance also would have two dollars a yard in sand. That puts on it I think 12 dollars a yard puts out $268 a 14-yard load. Northeast makes a half inch manufactured wind sand that after some tackling I got them down to 875 a ton. There's like a 1.3 conversion rate so that works out to about $175 a 14-yard load. As opposed to what was it? $168, $7 difference for 4,000 yards that works out to just basically $2,000 on the floor, that material. I like the idea of putting a manufactured sand basically half inch that would be putting down on our roads since right now we purchase three quarter inch to talk over our roads. So you're not contaminating your roads with sand and aggregate. The downside is you don't know how this stuff is going to store. There are towns using it, Berlin uses it, loves it. Claiming they love it. My concern is freezing because it's very dead. It's very, very dead. And I think staff will have issues with it in the smaller body. Sander is poly so that's a plus but would be an issue with that. And then the other so freezing the issue the other issue being it's a half inch manufactured would get three quarter inch stone from Varen's. So if there's an ice storm it's those three quarter inch pebbles that keep us on the road basically. So if you get half an inch of ice you're done. Exactly. So I love the idea of the manufactured sand. Do they concern with it? And maybe tell you notice do they have problems with it freezing over in Berlin? I mean have you heard that complain? I haven't heard it since I saw it. Do you add to the road for making planes? Do they put any salt on it or anything like that? Right. And I think it's very similar to once you get to the center if it's not frozen it's not frozen. I think it'll just be my concern it's going to be a little thicker crossed. And then once you get through it's not that I mean most of our winter weather is 30 degrees over now anyways but if you get it going it's 10 degree day it's going to stick to everything. I believe but I'm pretty much ready to ask if the board is going to put out the truck and colt again we switch it to northeast which is about the same hall as Marin's timeline and see what we get back for the colts of. What's the word thing is if you just reach out to Donahue Yes. This is what we're going to do. That's what I wanted to add. It's basically the same mileage in time. He's been working on it. He's from Washington I think right there. Somebody had better for them. My benefit is them to do it. And I did tell her that we may possibly resubmit in the colts so I could keep her updated. We should just go and check and see what they'll give us if we keep the same quote sign it and fill it in. And then my thought is we would fill in with Marin's sand to we have what I think is approximately 800 to 1000 yards down there now we would probably stock pile that in one corner and open that up in case we got so crazy nice form or something we could use it. Staffing could probably use it. And his sander all year long he's putting out three yards at a time nothing major and we'll see what soon Marin's ends up doing. Maybe we'd love this stuff and we'd just go with that anyway. I think it's we don't have a lot of choice. I don't believe we do. I have not personally talked to Sue but I think the writing is on the wall she's open for six towns right you know that's it so I don't think she's doing it as a favor to the six towns but in reality it's not much of a favor to us it's just crap to close gracefully so there's that. So river road paving without that notice they are doubtful they're going to pay this week I haven't heard from anybody today I see the equipment there but I mean they couldn't need decent weather to do that parking lot out here I know we're doing the storm water Stefan seemed to be think that we were digging up the parking lot as well is that anything that is happening this summer is happening this summer? we are digging the town cruise digging up the parking lot I don't know if the town cruise was doing it as well that's that was the I know we talked about it one time and I said it was a possibility but no follow up it's not on my summer plan it's not on your summer plan not at all concerns are I guess what are the plans digging up the payment 4 feet to a feet 6 feet I thought that Bray had been pretty much talking to you about that no Stefan brought it to me I said we did discuss it one time as a slide board I remember that if it came to that we could do the dating but I have nothing on my radar for this summer I mean I'm not saying it doesn't make sense I just the logistics of that parking lot it was the attention to paid no paid mainly because of the clay to get rid of that but if we don't we're not going to pay eventually see the bottom line so much time has gone since we got the grant there's just no way so the way I understood it was and I think I was under the impression that grant was stormwater and parking lot we all were under the impression that 300 to 1,000 dollars was covering it all and that it came to our attention that it was just stormwater and then we were looking for ways to kind of finish the parking lot and get it done and I think that's when the discussion of the town crew digging it up came to a forefront no follow up to the which was a little concerning since we're doing it first and I have more work that I will get done with summer already planned and this is time sensitive I mean we basically have to be in here as soon as the street closes and then I don't know I'm sure like John's I'm sure you're aware of the amount of buried utilities buried water lines we had an old town office over here that had power buried to it water buried to it we have water lines buried to the fields out here we have light poles with stuff buried we have a well in the middle of the parking lot like Eugene Grantfield has a water line I'm sure he's probably not the only one in the village with a water line and John just mentioned the schools trying to deal with the drainage issue by that corner or something that's why he's that's re-indelible with the drainage that's all being dealt with with the drainage that's what drainage project is it's a big job it's a very big job not that we can't get it done but we won't be getting it out of this project but we talk about is there a design plan or is it just we're going to dig up two feet as far as I is the architectural plans and everything there is plans to do this actually it's the second round I mean I was part of the storm water with the sediment pond and all of that and I don't disagree that it needs to be done I'm just is the island going so all the trees and the island we can try and get Ray on the phone if you like I don't think we need him tonight but we need to is there a site drawing an actual site drawing John? yeah it's a $350,000 project it's just well engineered but does that include the parking lot as well or just the storm water we're all kind of aghast that it was that much money just for the storm water so are we just kind of draining the parking lot I don't want to put it like that I mean it's something that I haven't been working on the project but I do know it's gone around and what Ray it's a fairly sophisticated project it is, it's expensive so we're not speculating what it is and what it's not and what it includes and what it doesn't let's get Ray and Ray's contact with me in the last couple of days on another issue so I know he's available I'll contact him and we'll get everyone together and figure out what it is that we can do or not or whatever it needs to be done with a different tone so 2018 international originally had gas get last summer we waited on it for five months got it back plowed for half the winter started going through coolant again hauling for one season had to pull over it with using antifreeze so got it up to Clark's EGR Cooler got it back, ran it for about six hours same issue got it back towed to Clark's I questioned that about that point was indeed the EDR Cooler told me that the head was back so they put a new head on after I I went on the ledger and I was just like cool so I'm not happy I'm not going to haul it on the screen but you tell me the EDR Cooler's gone six hours later the head's back I'm thinking the head was back all along the EDR, no no I'd walk there they changed the head took it for a road test up there got it back, still combustion gases they changed the EGR Cooler again took it for another test drive got it back, now they're saying the head's back I don't know what to do the head's back again supposedly I'm not mechanic people I've talked to he thinks the head could possibly be warped the block could be warped and the tolerances are too much so and part of this was they weren't even working on the truck it was just sitting up there really we're trying to figure out who's going to pay for all this so I called an avastar wrap and said listen it doesn't matter who's going to pay for it at this point we need the truck unless you're going to leaven it and give us a new truck the truck has to be repaired and all the other option would be another allegiance shop in Colchester fixed the truck and we'll argue about who's going to pay for it after the fact he was very good all of a sudden things were warranty and it was going to be paid for by 100% by a legit so I don't know where it is now but frustration though and will we have it back will it be without it for another summer right like they have all the parts they claim to fix it but is he going to get it back and run it for two days and you know it goes on the hook again it's just don't go like that there's going to be something else causing the bottom part of the injuries exactly like they should at this point drop a home motor in my opinion that discussion with an avastar wrap found that out today because supposedly we're going to be able to pick it up on Friday we called nobody returned our calls so I called today nobody returned my calls called again we finally got some money obviously nobody wanted to talk to me and they said yeah this is what's going on it's like well at the very least you should have picked up the phone and called because you said it was going to be done Friday so I just so I'll talk to the head the new gasket on the third time again they say they have the parts and they're changing the head once again but they'll do it again since then yeah I mean I've got to believe so it comes down it's either crank or something it's either parts defective parts but you wouldn't expect multiples but possibly error which is possible who knows or just there's something else leading to these family like they are quickly very quickly after they're there's a lot of pressure on that so you wouldn't mind the things that sat apart for four months at allegiance in the middle of the summer so I don't know what that would do to motor they claimed nothing but they only had to rebuild the motor because things started to rust even though they treated it and fluid film it alright well it was frustrating but it was very frustrating it sounds like they kind of know it's under warranty so I guess they did the last I was told yes they were going to warranty this but still they'll help me work on it with three tracks and work down to two I'd rather not drive a lot if we don't have to my 15 years and that comes up to my last so I have to basically I have to buy a new senate tires summer tires for my tires are not going to pass inspection and we're going to have it longer than inspections in August I believe it's not going to pass inspection with the summer tires the original summer tires that came on it so we put Sean's summer tires on my truck to run out and with the plan of buying new tires to put on Sean's truck to we assume it'll have miles on it at some point and then they will either the summer tires will go chafed and put winters to send with it or we'll send it with the summers that are basically war out that's about $5,600 I think right now I have been looking around but pretty much the $5,600 $8,800 tires have gone up even regular tires have gone up I bought a snowmobile but an ATV tire the other day and they were like $200, $300 some ridiculous that's where I looked at I think they're going good we obviously did one fantastic with much season there for a long time and on three days did kind of raise a little havoc but we went through half of what I had stored for an inch and a half stone so that's better than usual but we were down Sean's truck and we were down Ron's truck his truck had a valve failure in the hydraulic system he couldn't raise his duck body so we were down to the work horse which is the 015 and I didn't dare take chance so I hired Nick Pazzalli to haul for a day, two days to just make sure we had plenty of stone not knowing where we were going to go we were chasing our tail with just one truck but we were down movement I said never a down movement no it doesn't seem to be it gets like bucket list done and then it comes back in so we're in pretty good shape playing down maybe starting to date as early as next week if the weather looks like it is we'll be jumping around a little bit take care of some ditching culvert issues stuff like that for a little bit but then we have our bigger projects that we'll get on with the summer addresses one of them being the big culvert on the common I don't think we've heard if we've got the better back roads brand but I think it would look good I think sure we'll just call it and so that would be a road closure on the common road obviously we need to mourn it close the road down for probably a week we're going to have to step ourselves down into that to be safe because it is so deep so we have some big projects planned so we'll just the ones you didn't have planned quick question for you and I know you got an email from me and I was asking about Cobb Hill Mike Brigano he did over there as you guys all remember last year there was work done on Cobb Hill there were some requirements that Ray had worked together with them to make sure it was done they stopped the work prior to the finishing of the work the permit expired probably a month ago either way they wanted to see if we would give them an extension on the permit so I had Martin go out to check to make sure all things were done with the playpin the work looks really good I think there's some clean up that needs to happen on the edges trees that were just kind of moved out of the way with the roof balls and stuff but the road base is excellent very dry very well took care of a lot of drainage issues leading up to the beaver ponds where they stopped that's where they stopped their work and there's water coming down the road there's a tree across so they can go up I mean I literally can see the beaver ponds and that's where they work and so there's a a teeny bit of erosion happening there but having walked the property before any work was done there was a lot of erosion happening there already so I think it was that would be great but if not I don't believe it's related to anything they did it's a benefit anyway so we will extend that permit he's on the zoom Mike, do you have any questions? no questions yeah I think like Martin saw what the work that we did we got a lot of erosion control but I think we still have a little bit more to go to improve the infrastructure and looking forward to moving forward so I appreciate your guys' support thank you, we'll sign off on that it'll be in the office here cool, thanks a lot alright so that's it I just want to make sure you are I want to get your feedback alright so now we will go ahead and go into executive session but Dick here has been patiently waiting Nicole, thank you Martin Nicole just came online Nicole we're just getting to move to executive session now so if you want to jump back on in 15 minutes you're welcome to so I make or John why don't you go ahead and make a motion I'll make a motion if we go into executive session under section 313 number one I'm sorry 313 A, number one where we have found that premature general public knowledge would clearly place the public body or person involved at a substantial disadvantage and that is for F confidential attorney, client communication made for the purpose of providing professional legal services to the body alright so and add to that let's get a second on that if we could more discussion that the reason thank you John about the purpose we're going to talk about the Frank Piazza situation that's out there and I would invite our Dick Valentinetti health officer to come with us into executive session as well all in favor go right and they opposed alright so executive session where it was the full board plus Dick Valentinetti our health officer and we also had our attorney Ron Shems on the telephone and we will be having some action John so I'd like to make a motion that we move forward to seek receivership for financial financial discovery yeah financial discovery in the Frank Piazza case second on the motion seconded by Robin any further discussion on it alright all in favor go right aye no opposed alright so Ron will be sending a letter to um um Frank's attorney tomorrow we're contacting him and letting him know that we are seeking receivership and that Ron will be doing a financial discovery as well to make sure there's some funds to pay for this but the process is not going to happen overnight it will be as diligent as possible but it will probably be um about 6 to 8 weeks before we can find someone to appoint as a receiver so if there are no questions we'll go ahead to the agenda Dick thank you thank you there alright so we had our performance discussion and um that schedule so let's go ahead and look at that so I guess I know I wasn't here but I was a little surprised that we had distributed more funds at our last meeting as we decided we talked about getting together with the financial committee and to find out really what we had and what we were doing with it so Don you made a motion to um was it 35,000 yes what was that for go ahead well continue on with the next phase of design in the town hall so that we could be ready for all the grant process in the fall 16 and 25 grant funds so you know we could keep the momentum going and get that design done informed by that you know the state and their grant thing that the more ready your towns will be with their projects they're more after to get the funds so what was the this money set aside for the lift in 5,000 and we're taking 35,000 out of that from the lift money which is in the things designated as town hall right now I saw that are we going to still need a lift or is that yeah but then that can be funded get in the grants but actually when I went back and looked at stuff that was the recommendation from the arbor committee yeah I saw that but that was never something that we decided on that was just a recommendation from them and it was for the town hall project and they had in parentheses the lift right but we hadn't decided on that right that's what we decided on and then looking at these other expenses I mean the problem is we did an RFP for that first phase they've got three more phases no four more phases down here and you know we're looking at so what are we supposed to do put that up for an RFP every single time no we don't have to we have two things we have a purchasing policy and we also had in the original RFP that we would have the this right here we don't we can continue on with the same firm and where in our purchasing policy does that address that that's right there I know well I went over I spent all last week working on it and that's right here recurring purchases this was adopted in 2019 purchasing policy signed by all you guys and so it goes recurring purchases the total value of a recurring purchase of a good or service is anticipated to exceed 5,000 during any fiscal year the bid process shall be utilized and shall specify the recurring nature of the purchase once the bid has been accepted all future purchases shall be made from that bid or without necessary additional bids until such time as the select board votes to nation a new bid process so we have that and then in RFP we also put using the DS9 professionals for both design and implementation of phases right that's what went out to 6 bidders correct that's what we did for that but again yes the funds you know there's a lot I know there's a tremendous amount of demand for the funds but this is a tremendous project for the town is the second phase is it 35,000 or is it 22,000 it was 22 but we just carried it as an allowance because there's a $3,000 potential of a $3,000 survey that's in there and also if we went the route of a construction manager it's this phase rather than you know there's two ways to approach this get final design drawings get all out to bid or do this next design phase also have a construction manager that you'd pay $5,000 you know potentially it would help develop a lot of some of the build out and the design build phases thus cutting back on some of the architectural stuff and you'd be more shoveled you'd be able to get other contractors to design if you want that route other than the full you know bidding it's written up in the you know I can show you that and I don't know if I brought that with me today can I look at your copy but anyways is it the bottom line is yes the next set of drawings would be there 22 and potentially $3,000 an official site survey which I don't know I'm not quite convinced we need and then like I said if we did the construction manager thing or we just stay with hard contract documents and we'll have something that we can put out to bid I'm just trying to find this line here but what would well I'm looking for this let's carry on I mean I certainly would felt more comfortable if we had had the budget for the $99,000 for BIA I'm sorry what the whole project their part is $99,000 I mean we never had a townwide vote or anything for that no I know but we don't have to we're not going we're not going to we're not going to that stage yet when we get to we are going to end up having a vote but we're also going to end up funding this project with grants so there'll be a little of both you know there'll be both of those scenarios that's true but generally speaking anytime we have a vote for a project or a piece of equipment you know we always talk about arrange financing which in many cases includes grants and I mean I just happened this the opera funds was a way for us to be able to do this project that's what it came down to you know we haven't gone you know we asked there'll be a stage where we end up having a vote to build the project and to spend the money to spend $800,000 or whatever with 400,000 in grants and another 200,000 another grant or whatever you know I don't know what those numbers would be and some of that will end up having the rest of the architects cost yeah and I wouldn't have a problem if in fact we had decided for that 90,000 and that's the impression that I was under when last meeting is that the 90,000 was but then when Sherilyn and Tom and I went over the numbers there was no 90,000 there and as a matter of fact if we put it in there we're done we're over our funds with the 200,000 from the 200,000 for the fire truck well we had the 90,000 we already over spent our opera funds we had the 90,000 in there at one point for the for a lift so there was 90,000 put away for the town hall and that's what we said the other night would utilize some of those funds for this next phase so that we could keep going and that was yours so my understanding of this discussion is we did have 94,000 put away for the town hall renovation including the lift we decided we would try to divert that $35,000 because if we don't renovate the town hall we're not going to have a lift anyway we can re-vote on that now that we have a full board if you want to go against that but that was the discussion is we would not be able to continue moving ahead with the grant process in order to refund in order to fund the rest of the renovation without coughing up that $35,000 I thought $35,000 we're going to pay for everything to get us to the grant process that's what I voted for last week what has come up for Cheryl and Sharon with us that there's another grant opportunity available for town halls it's a half million dollars I did that webinar we're applying for that grant it's $4,000 you get for them to come and do a study she's doing that I have the notes from sitting on that so that's happening in our next meeting someone from the state is coming to present to us so I'm wondering is there overlap there what these two that was happening as far as this $4,000 they're going to come in the $4,000 pays to them to come and do a study of the building right an energy efficiency study we had an efficiency Vermont didn't walk through but this is way more into the weeds and so what that grant is mainly going to be for is insulation heating systems improving your heating systems or your cooling systems and lighting and such like that so the crossover could be in the lighting our heating system is relatively new though we could do some depending on how far down we go in this revitalization of the building whether we add any cooling because it would be good to have I don't want to get way into the weeds here but you could put cooling in the building for the possibility that there's some huge heat thing people can go there and get cool but that's that's getting to the details but that's what I understand the Murper funds are mainly for energy efficient upgrades in your building so yes we'll be definitely wanting to utilize them but we have other things that we'll hopefully be getting through the library grant funds which is accessibility, life safety the lift you know and some of the work we need to do in the lower level a lot of mitigation and such so how do we how do we we you allocated 35 and again it's 22 and I know you said there's 3,000 of this and 4,000 of that we just did that as like for an allowance purpose just as a place that would not the hope of going beyond that because in the first there was a $2,000 or difference between the first quote and then what we were built there was a difference of $2,000 oh that was the first first stage we voted 22902 is 24851 and so there were no change orders you know I can't when we get into this I don't know I thought we did talk about that last week I don't know so my point is I just don't if we've got if we're looking at this 22,000 I'm comfortable and say alright here's your 22,000 but I hate to just throw a pot of money out there because it always is used whether it's I understand and we just pull it down and we make those decisions and it's something we all need to discuss and so I just well the way it was phrased last week was not I mean our last meeting was essentially it was either we commit these funds or we might as well just kiss the entire library grant goodbye I think that was the kind of we just the project I don't know where we go with the project from this step on if we don't do this next step of design that's it when you say that's it I thought the library grants were in the fall that's when we can apply for them so why is it if we don't so we want to apply for them when we have the next set of drawings done you know with some costing on them and then you know and then you apply for these grants saying we're going to do this we're going to do this this is what we're building is the drawings and then they either approve it or they don't hopefully we do I'm sure there's going to be lots of this competition and all these things for sure you know I would feel most comfortable if we could make sure that the minutes show that that 94 thousand is going to be art funds now if we go back and get grant funding later the grant funding can replace that but I think we have to have somewhere down where it shows it's not just a recommendation from the ARPA committee but that we have it down just like we have what we've spent already we got in that paperwork from ARPA was just a recommendation of that right oh I was assuming that was a done deal and that money was sitting in a bank account somewhere well it isn't a bank account well whatever I was assuming that we had already allocated that money and we were going to defer it for a different person for a person and Sherilyn says the current ARPA fund balance in the bank is 386,287 now what I don't know and that's not including the 200,000 for the fire truck and the 35,000 for the town hall so why don't we have that in front of us you know what does that include because we should have a list if I mean if we're looking at this stuff we should have a list in front of us of what we have what's spent and what's not we've had some different lists I know that and if it gets updated we should get an updated copy of it so we know what we have and what we don't have when we're pulling it out and looking at this stuff well I know and that's why I think Kelly I had been asking for that right and so let's do we have a meeting because we had people from a town meeting to such ask for the money and say hold it so we have a reconciliation of what those funds are I really don't want to I can't speak to it because I didn't know we didn't know what it was right and we should all have it in front of us if we're if it's looking in there we all need to have it in front of us at a meeting we're going to be talking about it so that we don't know right no exactly that's what I'm saying we all around the table need to have it yeah and I mean that's why that's what I mentioned when we were making any kind of decisions on it and see what we have I mean I said in January we needed to have a monthly trial balance and balance sheet so we know what the budget looks like every month and I still haven't seen one and for most audits we should be having them quarterly I think we have one yeah because we should be getting them at least quarterly if not monthly I think you can give them any kind of you should be getting them quarterly I was going to say no quarterly Sasha you have a pretty good handle on it right on the arbor there was I wasn't even aware of there was things that your own remembers and I think I had things on my list too that she didn't know about which was involving the last thing I had was dated October 13th or something like that 22 much has changed since that since then I guess not I mean even if you take the 200,000 from the 386 that leaves us 186,000 I mean they don't have their most current we had 50,000 that went to CB5 CB5 uh the deficit right the 2022 deficit right that's 45 river road paving I think river road paving I'm pretty sure well we had the first round of the architect that was 24 or something so if the balance is 386 what's been paid out of that what hasn't been paid out of the CB5 what was the how wasn't much it was a report that she had what about the west side I don't think anything was paid out of that so that's our that was our foot right no okay what we were gonna I thought neck of the woods was supposed to was is that did that come out of a different the article actually didn't say the article didn't say that and I thought way back when we decided that none of these were gonna get part of funds we were gonna put them in as articles okay we did which is what we did we were gonna do something with the fire truck it wasn't anything nothing we haven't done that yet no but I know you're saying what we're spending but that looks about right that's 57 152 and the problem is we have about one point 265 million expenses coming up a deficit last year 45,000 the river road project of 33 west side block project of 83 north of war town side watch scope and schedule 10k water merry animal that's 4k fire truck 430,000 greater 385 each other that's in the budget I mean in the ballpark it was more than 385 maybe not 275 for a truck and 10k scooby gear and we have 386,000 287 the arbor funds so that's why any little dollar that's going on that question I said that the other thing we have for money is we have the savings reserve fund and right back we already had Cheryl in and Cheryl was able to get me the policy on that and so that the savings reserve was put in place to help lower the tax rate so you know I think this is the year that we may want to consider using some of that money also there's total expenses thank god I don't think we're going to have it's not all coming this year I mean the 430, the 385 and the 275 the fire truck the greater in the highway truck that are months out that's next year the fire truck a couple of years down the road so that's that's the good news there's good news in this but so we just on all those things we're going to make sure that we're coming to the board and we're making the best decision possible making sure we're not duplicate spending and for the library project if you all know Don Callie and support it very much but I just don't want to make sure that something that we can possibly get through the state is not going to be you know duplicated by this firm so we got to be careful of those you know watching RFPs and what they're doing as opposed to what is available and none of us know what that is until their next meeting when the state and she comes in and presents and then we'll have a better idea of what Don shares so it sounds like it might be just electrical and feeding energy efficiency and things like that insulation for the cross space that's a big project yeah I mean once again I was under the assumption that that money had already been diverted or was already you know allocated for the town hall when I voted to diverted the fact that it isn't and that we're actually spending funds that haven't been approved yet certainly can change things and we want to bring up a discussion and we want to spend that $35,000 on continuing with the town hall thing so we just say no you know and then try to do the grants with what we already have I mean it's going to be a competitive process so well the the problem is that the VIA still needs to move ahead right so I mean and and you know we spent $24,000 while there's still another $70,000 that they're looking at just to bring us up to the construction phase that's through the whole project that's through the whole project that's through the whole project that's through the whole project that's the entire project including all the management the final punch lists all the drawings the management, the job meetings and at that point we do have an idea of what type of grants we would have we would get the next phase of their work will give us what the final design can be what it's going to cost and we can put out there for the grants to see what we can get to pay for it so can we go ahead would you mind amending your motion to be and if you need the stuff just come back I mean we're not going to say no to you but that way we have exactly sure then if we need to get the survey or we need to do some other we'll come back right in that way the money's so that way it's just not kind of handed out which you're not doing but it's just more accountable increments as you need it does that make sense if our treasurer happy as far as following the funds easier there John is that what do you think do you need a motion to say we have been or something well wait a minute who made the motion you did see you amend your motion so just a minute it's a 22-5-25 I'll make the motion to amend the the motion to authorize the aid and proceed to the next phase I'm sorry you're rescinding your motion I rescind my second then you come up with a new motion I'd like to rescind my motion from the meeting of April 17th regarding the funding for the next phase of the project and I'll rescind my second now you have to make a new motion okay I would like to make a motion to authorize VIA to proceed to the next phase of the town law project with opera funds designated with funding now for 22-4 22-5-45 22-5-45 22-5-45 it would be our part you have to say where it's coming from it would say our part with opera funds okay that's a confusion because it says designate for the lift but they were no more so now with opera funds second any further thoughts concerns pardon me all in favor for aye thank you and I'll ask Cheryl and to be sure to make sure people are updated certainly before every meeting or every change on opera we just get because they're big enough funds send out hey here's a new opera update it doesn't even have to be that the meeting it's simple to stick it in an excel of what we have what we want to designate it and then just print it out I'm sure I don't have a personal but I think she's sent out we have asked before what we've spent and then we can start looking at our next meeting what we have in savings reserve maybe sure but I don't know to figure out tax rates but we can start to look I mean it's obviously but let's get an idea of what we want to do if there's any savings reserve money that we do want to go ahead because we need to vote on that as well and so we want to put that in our June vote that we have for the truck for the great for the great and then now we're having RFP for the greater so those will have to be in by next meeting if the votes to the 20th or the 21st again we said we could have or maybe thought maybe we could do the vote at the 27th of June of June and he emailed today she said special vote on June 20 well that's what we originally came up with you and I but we forgot it was um whatever day it was and that's why I suggested the 27th on Monday which is Monday so that's why we're having the 20th of the 20th you don't want to have a vote we're having a meeting on the 20th why did she put the 20th on this this afternoon and you said remember did you send back I sent back it should be the 27th um the vote right the vote should be the 27th even though I may have a meeting it's the 20th but it doesn't have to be the same day no because we can have the vote you have a certain number of days in between the worn meeting to discuss it right no so it's like 10 days or in between it's got to be worn no less than 30 or more than 40 right um so in that so we come back and we'll all look at the dates to make sure that we don't need a special meeting but we will have some figure for us to vote on and a reason why for our savings reserve fund you know I was thinking it would be a little bit later sooner but no we need to have that so that we can have that on the one we've got enough time it makes sense and we will say how much we're going to be using of the savings reserve fund yeah we'd say like up to whatever it is that we decide on tomorrow we'll see money in this fund shall only be withdrawn with voter approval by the passage of a separate article had a duly warned regular special meeting at the town so I would imagine we would have to have an exact number and that's just to lower the tax rate yes we've got about a million dollars in that fund right now 994,147 993 cents I understand are we giving the art to the staff by June 24 or by May 15 because that's what I did well that's what I was wondering about the 20th right and I it sounds to me like on Martin wasn't really he couldn't really put a detailed RFP out he's working with two firms basically right he's working with the dealers yeah he's trying to you know get him as apples apples as he can get but I thought he said carry on and get those two biz you know that's something written out as an RFP right and he does but I told him that because of the time constraints it's not like we're looking at the fire truck where Stefan had you know six months or whatever it was to look in to make sure that this is copesacted to that and that's where we were relying upon our manufacturers to help us out with that I don't think there's you know you get a 785 greater John Deere there's only so much that you can do with that thing that work you know that Martin will be able to smoke out you know and they know that we're not looking for the Taj Mahal but we are looking for a unit that is built to work and the same with Kat I was sure so I don't think it'll be a long process for them to get back because he's been working with them and it's almost fate of complete I mean she you know said today that you know price hadn't gone down or went up 40 bucks or something like that you know Kat's was I think $15,000 more than the preliminary that we saw but I think those are pretty much what you're going to see when you have handed in but for the integrity of our processes here we need to do it that way to make sure it's in the sealed bid and you know if Kat wants to you know kind of knows what the prices are wants to low ball everyone you know that's their choice mostly happening and I don't know what their availability is anyways but so if the 20th would I think make sense when you mentioned it when she was here she didn't seem to think that you know she would have said something if there was a problem getting you know a a way I think right and basically she probably already has one bill anyway so it's going to take her it's a keystroke I'll throw out this option out this one so I think so I think we can get that back in time so we let's assume we're going to get it back and by that point that we will already have the warning out obviously and so the warning will state not to exceed 400,000 whatever happens okay I think that covers on that right was there anything else that we were looking at it was just those two things well she she didn't throw in the town hall project we can't yeah that's the only two things that we have would just be the greater and then any other thoughts on our first special fund or anything that we wanted to handle a different layer so our next meeting you know we can look at that 386 that we have and we can bring some of these expenses directly to them and you know at this point within this point we want to put $200,000 to the fire truck but maybe you decide we want to put less and use some of that money something that's coming up quicker sooner than the fire truck I mean the fire truck somewhere where we're getting the fire truck we just you know how are we going to pay for is the question not not but how are we going to decide to pay for it although I was going down to Berlin where I know state sale but there's something selling they used John Deere greater yeah I don't think so it's about that parked out front that's kind of a small thing actually it's pretty good size I think you usually see trucks there also there's a bit greater it's just what we need you know with the parts fit I don't know who knows anything that reports communications to Sasha I think it's kind of um we worked on the last time and yeah that was just that one question we talked about it kind of over and over that was my interpretation of what we talked about and it's this part the town employees call the service as a juror or witness on a scheduled work day the town will compensate the employee at their regular rate of pay up to but not exceeding their schedule hours of work for that day was that our intent or was our intent basically just say if you're on jury duty we're going to pay you regardless because that's what the original wording said it will say the town will come saying employees at their regular rate of pay for the service as jurors or witnesses so if they get $10 an hour and they're a juror for 20 hours we can give them that and Corey had mentioned that she was scheduled to be a juror on a day she didn't work and she didn't even fly no she wasn't looking for that right but I think we need to we need to say that in our personnel policy if that's our intent because if you don't somebody's going to today come in and say and the example I use is the road crew you know if they're working a four day ten hour work week and they end up having to do jury duty on a Friday we don't want to pay them well but I don't think because the town will compensate employee at their regular rate of pay for service as jurors so if you're a $22 an hour road crew that's not an schedule of work that Friday so it doesn't say that it says their regular rate of pay for services as jurors as opposed to my italicized one if a town employee is called to service as a juror witness on a scheduled work day the town will compensate the employee their regular rate of pay up to when not exuding their scheduled hours for that day doesn't that does that seem to clarify or make it less clear because I really don't care it's whatever you're intent is actually I think your paragraph actually just clarifies the statement if you're scheduled to work four hours that day then we'll pay you those four hours if you're not because they can still get paid from the state they still get paid as a juror as a juror right well we're compensating as if they're a juror and I'm giving them the benefit of the doubt if you're scheduled to work we're just going to pay you your regular rate of pay and if they give you extra money for being a juror for those four hours then that's just a bonus but I don't think we should open the door to have to say anybody who works as a juror just simply gets paid whatever they do or it's that subtracted from their regular rate of pay it makes it too complicated it's just like if you're scheduled to work you can pay period and if you get compensation from them as well good who cares right that makes sense because I'm not trying to take anything away from anybody you know if you're scheduled to work and you're going to be on jury great we'll pay you whatever so we can either vote on that or have her update it but it's completely whatever you guys feel like and update that and once everything is updated we can change this I think there's a good thing yeah and the other thing I had is on the ACO now I know we sent it back to the town attorneys for some clarification I don't did Ron have any clarification on that because oh is it Heather or somebody but the one who has no comments on the things okay that's fine just forward it to all of us whenever you come up with whatever the changes I think it mostly was whether a law enforcement officer was required to actually impound the dog I think was one of the critical issues right and then the other things were just minor definitions anyway and I think that's really the attorney question is does a law enforcement officer have to be an actual police man have to be involved if the dog is impounded for either dangerous behavior because that kind of puts a lot on Stefan if you have somebody and he's like don't take any of your dog I try to think about the safety of the people who are in the work for us yeah no I think there's a lot of situations so that was really I'll wait on them from that report tell them or did you want to add on that no I didn't know are we talking about some of the things you brought up also in the meeting but we're not at that point well just one thing back to what Corey had come in to talk about the town hall cleaning and trying to find you know because we just had a temporary yes and so and you weren't here obviously but there was a couple of things she wanted to see if she could want to help to come in to solidify the position and help to look for someone maybe if I think what was brought up was that Cheryl and Sasha are so busy if maybe if you wanted to take it on to try to find someone to do the town hall cleaning because right now we just have Mary temporarily once a month or something she would be willing to do that but can't really do it by taking it away from her library hours to spend the time looking so that was didn't really get put in the meeting notes and we didn't really answer that because we were thinking about it and then also we were talking about whether should we combine all the you know our three buildings into one cleaning service or just continue to have them done by different people or something you know and actually the town garage doesn't even have anybody I mean maybe once a month someone in there for a deep clean you know it would work out they're fine all people were working out doing the regular kind of everyday cleaning her issue was really during the functions well then who does the cleaning as the functions that was her biggest and I did reject and then the custodian and the manager the person who inspects the rental thing should that be the same person the cleaning person checking the rental person that they took care of their trash and didn't leave the place to mess or whatever Corey should my station when that first happened or something they got done I was like have Corey figure it out because when she knows what's going on there and when she's working and she knows what the function she knows as it gets clean she can describe to whoever this is what happens kind of guessing what happens she knows what happens and knows what needs to be done my only concern is that we don't let her hours over 22 or 3 up to the luck because she's she doesn't want to go she's budgeted for 17 and it's not even the dollars for a couple of weeks or a month to figure this out we have to pay veimers and all sorts of stuff as long as she can keep it 21 or less in addition to a regular hour 2 or 3 extra hours right it should be a process that will take a while let me figure out a job description, how it's going to work advertise it, talk to some people it's not going to be a ton of time and then if she needs to be that person that does the inventory the assessment of whether someone should get their rental money back is it her or is she comfortable enough with whoever she hires it's going to come in this and make it very clear to make that in the job description this is what you're going to be doing in addition you're going to be inspecting the place when someone leaves so you need to be able to have a thinking person too so we're going to authorize more hours for her to be able to do that a couple hours 2 or 3 hours a week for the next month because you need to find something right but not to exceed 21 or whatever you said let's put 22 I think you can go up to at least 22 but frankly I've looked at her hours, she's been around that anyways so just make sure she does that in addition to these longer weeks okay so yeah 16, 22 and a half 20 and a half, 20 and a half for the 19, 22 and a half so on most parts she's staying there but okay keep it to that's what I'm paying more than I need to Don did you have anything else you well just a let's see Wednesday we're meeting with some people from District 6 V Trans District 6 Jordan would be there as well to see above moving seeing if the state can help us move the RFS sign the one that's by the fire station but incidentally driving into town today was that our trail is that our trail that's our trail yeah wow great yeah great yeah yeah and that's also that's where the RFS sign goes so it can be on the state road that's good I've got it in the permit that I submitted to the state oh that's great it really flashes right at ya Stefan may have something to say so yeah I put out the speed trailer this morning just to try to figure out the software part of it figure out how to capture the data so that was kind of a test thing and I figured it would be perfect for you guys to see it up and running all but one of you had to pass it to get down to the meeting tonight I know there was some discussion of bringing it to route 2 or something it's seemingly ready to go so it's up to you guys kind of where you want it to go and we're done at this point I think it needs to be still registered Stefan so we don't want to go too far with it but we're insured is that correct we are insured so that's a good spot right where it is Stefan yeah yes okay you know what Stefan do you think it's worth should we get a cable or a chain so we can hook it to a nearby object what do you think so I did today I went and bought a lock for the hit so it locks around the hit so somebody can't just back up to it and drive away with it hooked up properly so I don't know that's good enough or should we have a short piece of chain so if I am around something that I could attach it to yeah I mean if somebody wants to take it they're going to cut to a lot I think what you did was probably a good trail of hit locks it's kind of hard to get into anyway that will keep the honest people out yeah everybody else is going to take it more of a worry is someone doing damage to it then I think stealing it it does have GPS tracking too somebody does steal it as long as they don't disconnect all the batteries right off the bat we figure out where it went right and that's more about opportunity and if you take away that opportunity that is more of a vandalism issue and that's where we may want to I think here at night in the village it's probably okay to leave at night I don't know if I leave it at night on Pony Farm or Mountain Road I know it's kind of a pain in the butt for of course putting it out but it may be well worth it if we less of a thing about it at this point why don't you leave it in the village and you can move it around either end of the village stuff on and if you think of anything else you know I think for state you know you want to keep things cool and stuff really that's the key school bus stops and things I think are really key for the speed well the data today we got somebody at 46 in that 30 mile an hour zone so I'm not surprised so the data works yeah Sasha was the first one pulled over by a sheriff when we employed him she ran to red head real quick like a pre-o-shirt whatever or something but it's easy coming around that corner and it is so this will be really good I think for people to make them aware you know I tend to be super aware and it caught me so like 38 I mean how it's really simple it's a 41 not so high yeah anyway so that we are meeting we are meeting Martin and John and Michelle Redmond and another gentleman is coming to see about physically moving that sign that one there then we filed this 111 permit for the crosswalk in the village Ted Pierce who actually I don't know why I didn't do this John about the email I should afford it to the rest of the board but I will later tonight or tomorrow but basically Mr. Pierce came back and said well you know there was a lot of details you know you're going to do the ADA cut to the sidewalk are you going to supply the signs and of course on the post office sign when I had talked to one of someone else who works at V-Trans we had come up with that we could just since we were just trying to put this in not temporarily but to put it in ahead of the possibly future sidewalk that we could just cut the there's a piece of wood curb there and then when we could cut it and grade it with stone and grade stone and go up to the sidewalk you know and on the other side of course we'd have to rework the curb and the concrete we would have to get the signs and you know the pretend so when we talked last week the potential we wouldn't be able to do this without getting another grant for like bicycle pad they have that's in our committee we discovered the transportation committee this funding for just something like this but anyways once we're met back from Ed Pearce it was I don't know if that was a game breaker or not but you know in other words because there's all rules and regs that both both sides of the sidewalk have to have all the specifics of the meet all the specifics of the ADA requirement you know the little ramp thing and the sides and all that well yeah we knew that yeah well from like when I met with this gentleman Chris Hunt he gave me the impression that we could maybe not do it on that side as I just said a minute ago but now we would have to build it all up and then that's building out ahead of the made potential wastewater and you know all that I spoke with Chris I gave him a call he didn't seem to think there would be any problem he didn't think we would hold anything on Chris Hunt just recently last week well not hold anything up but you'd have to build out that whole side too which you know it's not the same detail as the sidewalk that's existing at the post office when we're there and all that that's what he was saying maybe do temporarily you know not temporarily but we could do it that the way I just described and yes we knew we would have to do the whole other side so anyways so it doesn't look real good because the information you've got you would have to build a pad on the both sides we'd have to do the work on the future sidewalk side to the way the future sidewalk is going to be which is not in stone yet and we're still waiting to waste water so you know it's a question of how much we you know we want to see where that's coming so the long way to show it of it is we might just have to not do that this year we might have to just wait another year before we can put that in they are going to paint the other crosswalk this spring because it was already there that's district sector that's going to paint that I don't know we can go over with the drawings tomorrow is Wednesday's meeting and taking a look at it just you and I let's see if it's not dead yet so that was an update on that I met with Sparky Potter for the byway signs that are pretty faded and we discussed those and you know it was funny because it was a really really rainy day and of course in the rain they looked great you know but the next day I saw and it was like you can't even read them so we went over a couple of different scenarios of how that could be corrected he's going to afford me some costs I told him we were I don't think it was going to be high on the list for this year but you know it would be good to have the information then I was just going to ask kind of about that email that we got about the folks on Cobb Hill who wanted to you know the whole thing about a private role we can certainly discuss that you know and so I don't know if we want to just have that on our agenda for another day to start talking about trills again and can I get some background on that Dave Stapleton you know I know the planning planning boys trying to work on it so maybe on that particular one yeah could we just discuss it briefly so that I kind of seem like I'm somewhat familiar with it yeah well it's just in Sasha correct me if I'm wrong but George and Tracy their role they don't have a private role it's Cobb Hill is what they're asking right the DRB said something about the residents already existed on a private road so I don't know if they have to access what's considered a private road to get to their driveway or not it was a little you read that deep they're on Cobb Hill okay but the trail they're on the trail part so she's saying she wants to make it a private road ends and then it becomes legal trail number whatever it is but you can't make it a private road because that would no longer be a trail for the rest of the duration if you throw us a trail so they just don't want some background so is this the situation like I had down with the school house did these people build this four bedroom house and now they live in it no they got they agreed to because what appears to happen is there was a house that was already there and they got a curb cut to add something it was kind of vague and the original building was designed for a four bedroom house but the owner at 1760 only built 1200 square feet and now it seems like they were converting the permit for the four bedroom house to be now the primary residence and then you gotta read the DRB thing so now the four bedroom house is the primary residence and the secondary residence is there first is now considered an outbuilding but I think the bottom line is this really has nothing to do with those houses they want just cob built as a private road so in other words as it comes to their place or what did they say to trace it to theirs we would stop cob hill being a town trail it's now going to be or something like that and it's just not possible because the road continues goes all the way to the other side of town it's a through trail maybe all the people would like to they could all take it over and it could be a private road the state wants you to have private trails because if we make it a private road then the town if we wanted to develop further we would have to buy right away back from those people they built a house on a class 4 road knowing it was a class 4 road this is called the illegal trail it's different that's why having DRB the permit they should have got that's what my point is it seems like they built a house without a permit they pissed off one of the neighbors and now they got a restraining order on this neighbor the neighbor lives in another part of town he was at the DRB hearing for some reason he must have some he's often here I'm not trying to upset him I was put in the same predicament by the DRB somebody built a huge renovation without approval without any kind of permits and then went to the DRB after the fact and got approval for it that tends to make residents angry and I can see this guy getting angry and now they want to make this a private road the guy that might use this this trail for hunting or something that would tend to piss me off I'm trying I don't know the background I'll give you some background so again the people who bought the property were not at fault they actually applied for a permit in Arizona at the time they got the permit in January right they should have got it however they built the house that's what they did and I don't blame them and then it went to the DRB and they not even conform with the DRB at this point but they're trying to work with and they came in here they've been actually very good as it improved in the road and they improved the road on the trail and I think they just wanted to make more private because Travis Blodgett who she mentioned she's had a restraining order I've had a restraining order against him he just likes to cause trouble likes to cause trouble he's we haven't seen him in six months but he used to come here cause trouble, question everything anytime we're talking about legal trails or class 4 roads he's here he claims he's an expert he's a truck addict good so I think she was just sick of having someone over there videoing her I can certainly understand it we'll do the same thing they have that nothing they were you know just trying to follow just you know I think our options is the town is either to make it a completely public road right I said we just don't do anything anything and just let them know fortunately we can't the state as a town we can throw up a road anytime we want but the state likes you to have legal trails they're in a bag if we decided we wanted just so we have a background if we wanted to throw up cotton hill there's going to be everyone that lives on the other side of it anyone who uses it to get to the other side is going to say this we're not doing it so it would never pass well then I say that's all we can do so there's the what about that other gear? the guy who wants us to fix his car we never kind of put brush that down the road to yeah we decided to hold off until Tom was here yeah and I spoke to him on the phone a couple different times I should say spoke to him we had messages back and forth okay and basically you know I measured hate there's nothing good those things like that people understand people have problems they typically ask the mechanics the mechanics accounts I was just trying to shield Martin from you know he was obviously getting involved yeah those guys well I just want to make sure we weren't going to pay the guy money because he'd get a pot hole the bumper of his Audi the bottle was this big okay great there were the ones on the other side of Gallagra because you couldn't even put a corner in I was just curious on the Cobb Hill thing and the legal trail I didn't want a situation where it was like somebody's coming in and now we got a house here and we want it to be private and we don't want people walking up our road that's not that at all that's how it viewed when I looked at it one thing we started the fund I think two years ago one year this is the second year is putting some funds away because we know on some of these legal trails we need to do some survey but we don't have the funds yet for it because it's not a cheap thing to do and the planning commission amongst a bunch of other stuff that they're working on is trying to work on the whole legal trail scenario I'm good with that I'm good with that the best way for the town to deal with it because there's lots of pressure I agree I think we can just tell those people we'd love to be able to help you I think the first one we were looking at was off-road because that one we're dumping stone up there and it's getting blocked with big cement barriers by the landowner like hot hollow road or whatever it's not hot hollow road no it's just what it was like no it's just what it was like it's connected up in there I know it's just what it was I can't remember what it's called that was that in the trail we went with that that's less so because it's still almost the same no one argued about where it ended it was just a one corner where it goes I think quite frankly there's a lot of since we looked at that there's been a lot of other fires well it was online that you could go with this really pretty good landmarks and you can figure out your surveys they're doing a good job but the roads and the trails are certainly something that we need to continue with and as Callie said the one over on the Jewell's Burnt Burnt and I think that probably because if we're putting stone into that every year if we're doing that we need to know where it is and that it's actually open once we know we don't have any more stone so that we can't be that Don, did you have anything else? well I was just the last thing I wish what Dick was here he brought the attention about up on the common road here about the sort of mini dump or something he's just the health officer pursuing that or there's nothing to change his place yeah wasn't Dick in here or did he say he was going up to look at that? what if we just say we were going to just let it leave it be I think we said we were going to try to have the health officer involved because the only other option was having a whole ordinance drawn up about it and I don't believe they'll have that I know I'm certainly not going to support that I think have Dick go in God I thought I was here in the office two weeks ago a week and a half ago that was brought up and he was going to address that so I think he must be going on when I saw it come through I saw Shane and I actually spoke to Shane personally I know the guy just cleaned this dump up yeah you know it's claims he is I don't know if there's been any work or not but oh he had a bunch of scrap metal he had a storyboard piled you know I can follow a view of him on that because again you know we're not here to bust him you know we want help with this trash we want to be helpful in getting it resolved no matter what probably five or six cars should hang all over the place as long as there's a smell and there's no idea I don't care I think we should let him know what and let him come back first and hear the mess okay Callie did you have anything else you wanted to hear this I would like to get an approval on the meeting minutes for last time I'll make a motion to approve the meeting minutes of four seventeen second in all favorable act thank you everybody and I have stuff speaking of lodges they have a pine tree across from their house and it was this past winter the guys really undercut it quite a bit so I've been in touch with Northfield Electric doesn't affect their lines and also with TDS I haven't heard back from them so I'm assuming it doesn't affect their lines so bottom line we would be taking it down and Martin and I figured it's going to cost somewhere between two and three thousand will it hit their house before still I believe so and it's on the town property I mean Martin you know Martin and I had both looked at it before a few years back and felt that it was okay but now he agrees it looks pretty bad top down property well it's in the right away in the right away so it's in the right away but it's on what's it Martin's property it's I guess it's Martin's property no resistance I know that you know how does it become our problem I don't know that's my question because it's in the right away it's really in the town down right away because we hit it when we were plowing or because we undercut the the bank I mean there are people on our road that have humongous pine trees that are in the right away that are literally almost on the lines and they're still there we're not messing with those and if those fall down I mean they're going to take down their house so I mean it's also I mean you know in the past when we've had trees like that in a town right away you know either the town has taken them down or it's hard somebody if like Martin says he's something he would want to tackle yeah that's a big job they need a crane for that if they're talking to the three thousand dollars they're going to pull in a full size crane I mean I guess we can do an RFP or something for it and get some quotes there's only about three or four guys in this area that have cranes I don't do three jobs like that in my flogits who was your tree guy oh no the flogits the person yeah that's a couple good guys out of Watesfield that sounds about right because I've had quotes down on trees where they require cranes they'd have to close the road and everything it sounds like right I'm just bringing it back to the board okay as tree word maybe time will solve the problem I'm just going to follow up again with tea follow up you know you know the kid coming in here all the time really being really disruptive you know has been a jerk to us for years I mean I just to put things for people like that personally you know as a board as a town you know they were coming in here calling us names you know idiots and like this and that and then next thing you do is you get an e-mail from hey please come and kind of treat so but if we have a responsibility of a town and we have to do it you know that's we can't let our personal feelings for somebody for public safety you know public safety well that's what that's pretty much what the right of way is responsibility of a town because I mean if the tree fell when somebody was driving through there so it's more it's not there yeah they're concerned because you know it's going to hit their house but I mean really it's our concern true so so why don't we go ahead and look at contacting the tree services you know John and Sasha and find out who can do it when they can do it we find out if it's like information is it completely in the right way is it partially on the road that's why they undercut the bank okay and as I said I mean I've had other situations when I spoke with Martin about trees like Lewis is Henry Lewis it asked me and Martin looked at the tree and says I'm not in favor of putting him down this time he thinks it should go so well he does he's the guy that's out there and that's and it's our responsibility then let's go ahead and do it yeah we don't have any choice you know again if it's our responsibility go ahead and just pull a trigger on it right Sasha I can send you a name later if someone you can reach out and Sasha can you double check also to make sure that is Martin's property yeah because John I've had someone for some reason I thought I just owned the other side but it's got to be Martin's but he took down a huge tree for me so it could be a tree climb it could be a little it could save us the money it's very good and he has insurance and all that I might not cause it yeah I know he climbed it's amazing I mean I could show you some pictures I know how the tree took down for me I could never do it I think lone pine is about 3,000 he's all tied in there certainly is as big as that what I said lone pine is about 3,000 it's not as big as that it's not as big as that this will be good we can send okay yeah I'll copy both of you guys okay good done so they're safe when Doug read both these plans and Ray Dagel contacted me and said what's going on with this changing entrances and everything else that would put this whole project on hold and so we can't do that it's a little bit late for that so Ray and I decided it's okay Doug can bring the plans in if he wants that's why I figured that yeah he's still since we're really getting into and I think we're it sounds like though at least the bus circulation could maybe what he's talked to me because you should see the traffic back out well that's true when people come to pick up their their kids the students the children and it's really it goes all the way down past Hurdle Road or the other way you know I mean I think we could see if we could look at that to see if we could change the he's got a good idea for the bus flow I haven't looked at the drawing yet but what he's described to me sounds like it should be something maybe we could look at to see if we could incorporate that can you tell me a good suggestion yeah we could reduce emissions at the same point and people could just have their kids ride the bus and reduce emissions because you just have the bus and you wouldn't have a hundred people it's just school that could ride the bus look at the plans okay the financial review committee met unfortunately I went to get on the meeting my computer was soaking wet so I didn't do again I had to find out where the leak was coming from so I missed the meeting but bottom line is they would they don't want to use any of the ARPA money they want to don't want to reduce any of the money for the fire truck and just fund the the the greater without ARPA funds okay so no ARPA for greater no ARPA for greater save continue the truck the 200,000 fire truck well let's put this yeah they didn't want to reduce the amount there and then put some toward the greater just we may want to reduce that okay good and that was done that and actually this is more old business but I have this afternoon I got a proposal from CVRPC for the clerk of the works so Sasha would you be the point person on this she can send that out to us yeah so here there you go so is that anything else John? That's it I don't think there's anything else on the agenda that we need to address is there anything that anyone has other willing to but I think we're all good so I'd make a motion to adjourn second all in favor what's that? I'll sign this of course okay so we'll adjourn after all in favor what I have all in favor what I have all in favor use the budget status report okay that's just from show on the budget status report okay sign this these are for us to hand out the little permits you're on Joe Fiss and that's Crystal Brothers Excavator and then I got McGonagall's permit on the top as well so I'm going to sign it last page yeah that's it and everything getting out because we're going to have to get next meds and all that was Clark getting paid for what? what? I don't know justice justice and peace okay okay thanks for working on our funds and Don for changing that that's good Robin thank you for the change on our personnel file add it thank you so much have a good day have a good day