 order of the committee the whole at six o'clock. Would you please stand and join me for the Pledge of Allegiance. I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, individual with liberty and justice for all. I will look for a motion to approve the minutes from our March 12th meeting. Any discussion on the minutes from the March 12th meeting? Seeing none, all those in favor please state aye. Aye. All those opposed please state nay. That those minutes are approved. Next I will do 3.1 resolution number 2-18-19 by Elder Person Sorenson and Borum to adopt the addition of 2019-2020 action items and critical measurements to the City Sheboygan 2017-2021 strategic plan. I'll turn it over to Dara. Okay again thank you for coming out tonight. As many of you are aware we are in the process of updating our 2017-2021 strategic plan. Specifically what we're looking at tonight is the action items. When this was adopted in December of 2016, 2017- 2018 were the focus. We felt comfortable at that point that we could in essence give direction to the community, give direction consequently to your staff to put together specific projects, equipment purchases in some cases but in many cases implementing longer term specific plans. As the Azure City staff begins to work on the 2019 budget, no doubt we need updated action items. So tonight we'll be discussing 2019-2020 action items. To give you a context for the strategic plan itself, as many of you are aware we are really in step 2. First step was the community survey which was completed approximately two months ago and I reported out the results of that. Tonight again is working on updating the in essence it will be in the form of an indendum 2019-2020 action items and then that will give direction to city staff to finalize their next five year cap improvement program submittals and so that will start appearing on public agendas of next month in toward the end of May and then that leads of course into my giving direction to the city staff as they begin to prepare the 2019 budget document. So all this plays a critical role in our process as far as implementing what you've heard from citizens as far as what are critical items in our community. Go ahead Carrie. For strategic planning and again I don't know if you can see this in the back. I'll give you a chair. So strategic planning yields results by creating a framework. Strategic plan is a management tool. Strategic plan is responsive to citizen needs. Strategic plan provides adaptability and accountability and again this comes in the form of for our city quarterly updates of the different benchmarks. The city is part of the process of creating the strategic plan. Actually I think a year prior 2015 city staff works on creating a mission statement and again as short I'll read it. City of Sheboygan is dedicated to providing residents the business community and visitors with fiscally responsible municipal services in an effective responsive manner to meet the needs of our diverse community. There is also a vision statement. City Sheboygan will be a family-oriented and prosperous community with a wide variety of housing business cultural and recreational opportunities in safe and attractive neighborhoods. Also there was core values. The values included respect, accountability, teamwork, innovation, fiscal responsibility, and service. Again both of employees and elected officials. Next. Ultimately as part of a process retreat was held at Maywood. For those of you that participated there were traditional retreat type exercises where yellow post-it notes I think were available and everyone put them up on the board. Ultimately they were grouped and then they were I guess voted on and then some of the some of the Alders and management team members kind of paired off had small sort of groups and we worked on kind of fleshing out some of these focus areas. After that process staff took back there was a subcommittee of staff formed took the information from that evening and put together what turned out to be six focus areas. Quality of life, infrastructure and public facilities, economic development, neighborhood revitalization, governing and fiscal management, and communication. As part of the packet and I know some of you did get a chance to stop by the office and the Kerry may have distributed them tonight. We put together a legal size piece of paper and what we've done on it it's not maybe as apparent up there. What we've done is we've identified the items by the six focus areas. We've identified whether they're new or ongoing and then pass me room for you to provide some comment as we discuss these. There are in many cases a lot of ongoing so some of the some of the goals that were established in 2000 for 2017 2018 as action items city staff feels they are worthy of continuing and no doubt in some cases there's budgetary implications but for sure staff time implications. So in many cases there there is a fairly long list of ongoing items but tonight my hope is that we focus more on the new items and in many cases the new items again are part and parcel of just ongoing work that your city staff is doing based upon direction given by you and what the community survey results have identified as far as being key items. So I don't think anything we're going to be going through tonight should be a surprise. I think many of the items are aspects of projects that have been on your committee agendas that have been on the RDA have been on the Plan Commission have been on at one committee or another. So again I don't think there'll be anything here that will kind of come out of left field. Department heads are here if you have any questions on any of these I don't unless you want I don't plan on going one by one through this list you can all read and hopefully you've had a chance prior to tonight to go through the list. Again if department heads feel that you would want to spend a little bit of time identifying a project that you think is going to is maybe a new twist or is going to take maybe additional resources on your part by all means. One thing I do want to mention is that this wasn't the action items were not in our intent to replicate the the capital improvement program process. So we didn't attempt in here under action items to list new buildings new pieces of equipment new street projects unless they were very interdisciplinary as far as impacting different departments. So again this is not an attempt by us to sort of throw in a lot of our capital project program individual items. So let's let's just maybe capture kind of the essence of some of the key new action items. So quality life if you recall is our first focus area excuse me something that I know we're at the senior activity center something on the bottom of the list item number 10 again to make it easier for you to kind of track the the big spreadsheet we carry made sure that the numbers along the left side follow so if I say number 10 hopefully it'll be easy for you to find that on your sheets. So item number 10 identifies established action plan mission statement goals for age-friendly livable community initiative. This is something that's going to involve all departments of the city and luckily for us Wendy and Nancy Mary I think have kind of headed the project up for us. As many of you are aware we've been designated I think only the third community in the state of Wisconsin but the designation is really the beginning of a long process. Some of you I know have attended the committee meetings that have been held probably the next step is identifying survey questions and then how to distribute and ultimately how to pull that information together to put together a plan even though it's age-friendly and even though we Wendy of course represents the senior community of Sheboygan age-friendly is just that it's all ages so it's just not senior focused it's if something that is good for seniors is going to be good for persons of all ages so that's something that I know that we've talked about at the management team level and as a result we've gotten buy-in by all city staff so that's something that we're gonna be spending quite a bit of time on and it's gonna be involved city design city services but we think it's critical for us not only short-term but long-term especially as the community wants to attract lineals young families as well as we recognize already we are really a mecca for elderly people looking for for a place to retire to yes yeah yep thank thank you for your question management team as we looked at updating the 2019-2020 action items we felt it would be difficult in a environment like this to have this be a totally organic experience so we felt it was appropriate and possibly necessary and the efficient use of everyone's time is for the city staff to come up with a draft list so this this has been vetted I've been discussed at the city staff level so this is really being put forward for discussion by all but as a backdrop yes city's management team have seen this and are supportive of the items that that are on the list that was distributed to you earlier yes it's our hope that unless you feel we need to go in a slightly different direction the I get I think the hope of the management team is the documents that were distributed we feel comfortable and confident that we can achieve these and as a result we're hoping ultimately for support by the community whole and ultimately the common council to to approve the resolution next these are some of the ongoing items and again some of these are sort of tried and true but not neatly follow into what is a quality of life item like the Tree City USA and I know a couple of you attended a ceremonies this past week become a bike friendly city I know we worked on that the last couple years but hopefully we will get that designation or that listing soon Southside utility corridor bike path I know that was a an item that a lot of thought was put into ultimately direction by the city council common council was to give feedback to the county and as a result they're going to massage or amend the ultimate path yes okay thank you for the update one thing to denote is that at this point we don't have under the new action items we don't have whether it's a 19 or 2020 related item that's something if you're supportive us staff will take care of as far as identifying which year is most appropriate unless you have suggestions specifically for one year or the other otherwise we'll leave it up to staff to identify a time the timing 19 or 2020 next carry for infrastructure and public facility action items for those of those of you that serve on transit Commission you've heard from Derek regarding new buses they're all replacements so it's not we're adding additional excuse me buses of course we hope to finish in 2019 the City Hall renovation Boots and sports complexes items I think 47 48 and 49 so that's again something significant for the community that we're going to be partnering with a local organization local recreational organization yes 44 and 45 are we replacing 8 buses in total or is that 5 buses in total? 44 is 2019 and 45 is 2021 51 implement long-term stormwater management program in 2018 City budgeted funds hopefully we'll be seeing a DNR grant to have a fund we do have a long-range stormwater management plan in place today it is however 20 years old and it needs a significant update so we'll be partnering with the Wisconsin Department of Natural Resources received a grant in 2018 we will be doing that comprehensive study of our entire system the old end product obviously of that product will be you know what are we going to need for infrastructure improvements and how to be prioritized and moving forward I just wanted to let you know that we do have one but it is 20 years old and it's time for an update thank you next I'm going to the infrastructure about facilities interest in USA as mentioned some of these actually fall into multiple folks areas it will last more programs are supposed to be street new trees as well as cutting down street trees I guess as well as part of trees that are probably public areas implement information technology find recommendations and improving should we need improvement next category is economic development programming so 64 65 are 67 really focused and really 68 all focus on that corridor Indiana Avenue north a little bit including the main wood development area so that we will kick of course as you were already kicked off the planning process a little bit later this year we're going to be taking over 17 taking over 17 will be before you as ultimately come a council to support as we begin to the necessary pieces to possibly get some of these action items and 69 starts talking about a minimum of 10 acres for a year for the South Point Enterprise campus and will be successful in attracting development next existing or ongoing action items gives new development of city-owned new development sites and why the current housing stock established needs including condominiums they will wear up as to SCEDC as some of the studies that they've initiated and hopefully working with city staff we will be able to find developers as a result recreational trail again as mentioned along the Indiana Avenue and again an ongoing action that is a continuing annual developer something which is very successful to see input revitalization some of the new authors I had a chance to sort of share some of these focus areas and I think in my needs with them I've highlighted that I think this is one that is really critical to the stability and growth of our community is real older neighborhoods showing them up making them desirable areas to live again whether it's as a renter or as a property in a lot of new staff in one way or another are involved in this process as many you're aware of our monthly means that are held most every department attends and like that it takes really all the departments to make this happen as far as being successful in upgrading living conditions some of the neighborhoods that are on either the north or south side specifically of the downtown so number 91 and really all these 1992-1994 are all associated with that neighborhood revitalization effort as the side chair receives the news this past week we've been on the block with one set and we did we see you the same amount as last year we actually got 75,000 so that is critical money for us in our endeavor to continue to work on some of these goals ongoing items again I think maybe three four years they would be officer positions along with the enforcement officers are really critical in this mission to revitalize the neighborhoods the neighborhood associations has been very successful continued interest by others who are not part of the program occurs partnering with habitat make sure landlord association means we held this latest last week record that's right but we also hold landlord training in partnership and we did this past week and 35 landlords which is the largest class we've ever trained then over the course of probably the last four or five years so it's been very successful it's sitting in on some of these meetings where monthly we often do have a representative of this landlord association it's interesting the questions that they come with and again I think sometimes they're getting them from an online post of someone's landlord association member they just want to make sure they have the correct information to share back but it's someone that's just pretty basic information so again they're dealing with a membership that has a broad range of sort of experience in being a landlord so it's really helpful for us to do that information also in chat thanks for your department in doing that this past week it's going to governing and physical management just couple new items reduce the number of legacy computer applications we still have some ES 400 applications and servers and ultimately we would like to reduce the number of those currently we have 53 applications that you have retired on the ES 400 in the two folks that we have nineteen is four applications you know we start with the two new applications while we still have 53 legacy applications so I'm going to have to purchase any ways 400 at the Q3 Q4 this year our current is 400 is out of support in March next year and won't be retired on those applications in time so as we drive those down that we can turn our support resources towards new applications cyber security is not only a headline that we read about in the news but unfortunately something that happens within the city many staff are on the table I've received emails where someone attempted to identify themselves as someone they're not important gain information from from say staff my name like supposedly I sent email to staff asking for money to be transferred to another country when I was at a company conference another time my name came through on an email to some HR cable to send information about our profile of all of our employees including a sensitive information again so it was just not a headline you read about newspaper it's it's it's a current unfortunately I'm going to show that we have the right stuff as far as submitting applications for awards as long as we're doing the work for us to be recognized so our budget documents are financial art documents we want to again sort of test ourselves that we are passing muster quarterly employee newsletters pick mix recognition recognition teams and not one nineteen succession planning no doubt we have a grain so speak of our city staff we need to look at what skills are critical and see if we have the talent in-house because I think we did analysis that within five years like 60% of our staff are all retired age so that turnover could happen sooner than we anticipate so I don't think it's working on succession planning with the different management team members and Derek for 120 you conduct a transit transportation development program for the next five years working with Bay Lakes regional time efficient of that communication the last six and last focus area again so this is simply outreach by our community team get people involved in many cases just get them to know what we're doing in a lot of cases people are just surprised at the things that were involved in going back to this age-friendly people are we go through all these different things that we're currently doing that are part of this national effort people are made that progress that city should weigh and has been in many of these critical areas last two I think are important as new action items again enable transparency in our government part of that is our communicating with our citizens as well as making sure we're communicating appropriately amongst ourselves and from managers down to the individual employees and last but not least go 32 is enable citizen engagement approximately a year ago a citizen engagement plan was discussed and ultimately approved by the Common Council a great example that was the the waters helping water safety and how committee that looked at the length front in line of deaths of a couple colleges one of the peers so I think that was very successful we had a great group of city community volunteers were part of that in trying to come up with solutions or increased awareness other ongoing items develop an internal communication plan that shared with employees and continue community survey on a daily basis so that is our list of new items and ongoing items for each of these six focus areas I've done a lot of talking I'll open it up if you have any questions the nightmare scenario office but I know we have an additional half-time person who's pretty much dedicated to election work and so forth but from my perspective remarkably in Shewan County I've learned that of the 86,000 or so people who are eligible to vote 22,000 of those are not registered and that's county-wide and I don't know how it breaks out of the city but it seems to me that there's a partnership to be have their focus on citizen engagement because there are a lot of people out there who are really interested in getting involved in voting. So I think to flesh out citizen engagement, which is a little bit, that would be something that we might take a look at. So I mean that's my primary point here but also to tie, you know, why did I get scared with this budget I don't see? Yes as part of each sort of program budget we identify how that budget links back with the six focus areas we specifically identify whether it's quality, life, fiscal, or governing and then try to identify specific goals, objectives and then ultimately measurements how do we track them and how are we making progress towards those goals? So just to piggyback off of what all of you just mentioned, I would love to see some metrics on citizen engagement to the effect of percent of voters registered or percent of citizens registered and percent of voters voting in all of our electoral processes. But to piggyback on our two questions, on item number seven, the SHOP family and the fiscal program is there a fund-resist-reason effort underway for that? Is that being handled through the city management plan? And if it is, is anyone looking for a no-ship project? I'm out of sun-threads for a back-to-bed. Great two points. First is performance measurements associated with elections. One thing I didn't mention, so I'm glad you asked, the performance measurements that are in our current strategic plan are a sampling of measurements that city staff tracks and reports on. So I would say that in many cases there's maybe two or three on a specific area that are in this strategic plan and there's probably double, if not triple that, in the actual budget document and in many cases city staff has additional measurements that they report on a quarterly basis. As an example on the election, already something that isn't being tracked is the total vote cast, percent of the votes cast by absentee ballot, new registrations, percent of voters who were new registrants as well as the cost per vote. So those are things that are reported on and Meredith will be giving you an update relatively soon, in fact, in the next couple of weeks. Second item, I apologize. Number second is job. Yes. In fact, tomorrow night, the Public Works Committee will receive an update for when the original agreement was put together. The way in which this is coming together is a little different than what was envisioned back then. Unfortunately enough that a lot of the local contractors have really stepped up and have donated in kind a lot of their time and their equipment and their staff. Also for insurance purposes, we're taking possession of some things ourselves to make sure that it's insured and liability will be taken care of. So that's not a responsibility that is fair to have the Shaw family deal with. But it appears that they are well underway to raise the amount of money they need. There is an additional effort that we made as kind of a second phase and that is selling individual picket fences, I guess. But the major project costs the playground, raising the grade of the property to properly be a location that's going to work, a parking lot, a shelter, a restaurant facility, all that they hope to raise sufficient funds or partner with local contractors to construct their goal is to be complete by the end of this year. So they have a tall order. I know city staff meets with them regularly. And so we're trying to give them the confidence that again, city staff will be there to assist and to work with them to make sure those contractors can be as efficient as possible and knowing that they're giving up their time at no cost to Shaw family or ultimately as a gift to the city. David, anything more? Yeah, that's right on the tag. We'll be bringing a bit more detail tomorrow right about the works as well. And just one more question. Can I have a definition of what ISO rating is? Mike, I know you've had most experience with that as during the last couple of weeks. ISO is an insurance service office. It's a nationally recognized entity. It's housed on the east coast. That's where its home office is. They evaluate cities for their fire protection ability and that relates to insurance rates. We were our goal through Darrell. We talked about things that we could do as a fire department to improve things in the city. And I mentioned this ISO rating. Ours is a two right now. I'd like to go to one. We had a meeting on April 19th with the ISO organization that came into my office after months of preparation and held a lot of other city staff because they look at firefighting. They look at firefighting, dispatch and water. Those are the three main areas. So they evaluate all that. And we have had significant improvements in communication, the new dispatch center, the new EOD protocols, all that's different and changed. So there were increases there for points and firefighting has gotten better, faster. We're tracking more things now. And water with street repair often with that goes bigger mains, different hydrants with better flow capabilities that all adds to that. We had 84.5 on our last rating four years ago. And I'm hoping to increase I believe it's 6.5 points or whatever it is to get to 90. Anything over 90 is ISO one. And the jury's still out they haven't gotten back to us for the meeting went well but I don't know where they're going to go. If we get down to an ISO one, what type of send is with our residents at sea? Three to five percent reductions is approximate. Now for industry that's a big deal for a residential area probably not that much. So commercial industry will see probably biggest financial gain as a result of that. Mike, my name is only like two or three communities in the state of Wisconsin. They have one, three, three. Thank you, Mr. Chairman. Number 132, I'd like to expand a little bit on this. Enable citizen engagement. I've heard comments, I've heard comments from a number of people that our city committees can not really reflect the diversity of people within the community. And I think since the mayor does the appointments, I noticed and I'm not criticizing a lot of reappointments, I would encourage the mayor to reach out to the Harmon Association, there's a Hispanic Association and try to get some leaders from those communities and some of our city committees and once they get their feet wet on some city committees, maybe to be encouraged to run for older person to get some more diversity as far as older persons are concerned. So that's, I shouldn't say a criticism, but that's what I've heard from a number of citizens that our appointed committees are not really reflecting the diversity of citizenship that we have. I think we should work on that. Mr. President? My questions are not real in depth questions, but basically we have beautiful life paths in the city. Do they speak up a little? We have beautiful life paths in the city and we're working on them. Do we know where they begin, where they end? Are they all going to somehow merge down to the lake shore? We're getting to the point now where the weather is getting nicer, people are riding bikes, people are walking, are there maps available so that people know where these paths are? I can answer that. The county did, when the county got the non-motorized grant, the 25 million, they did a life pedestrian plan. It goes through 2025 and it looks at the network and it lines them all up so that ultimately they all connect. We're not at that point yet. The Indiana Avenue plan, the path that's referenced in here, is hopefully the piece that's going to connect like the North Cell. So the one, the Shoreland 400 that they built from like Pennsylvania up to North Avenue, that's as far as you can go. Indiana Avenue path would connect that to the lake front as well as extended cell to Union Avenue. So the idea is to kind of get the center leg of the city. We've got the waterfront leg along the road drive and then it ultimately connects up with the bike lanes that you see on the streets. There is a map out there and we have it in our office and we have you to share it. It's a little map that the county put together that you can put it on your neck and it has every trail in the entire county that you can and how they're connected together. Maybe in the city newsletter. Yes. So that people can use what's out there. Good. And my next question is for the aging community, which we are, are the older persons and city staff trained in CPR? Is there anything in the plan for doing that? Like or city? By choice, a few of our staff are, but there was no plan to do that if there's an interest. That would be, since most of the buildings are real close to a fire department, there's a concept of the right in our backyard. The only reason I have staff is I do an awful lot of walking. And I have come across, I was a CPR trainer years ago and I have come across people who are walking and they get winded and people walk right by them because they don't know what to do. And I think that we're going to be a city, city friendly or people friendly city that maybe we need to reach out a little bit more and get some of the people in the city trained so we can help one another. Older person, we can speak after the meeting, but if a department contacts us and we do everything we can to try to get their staff trained, we've done that before the library and other areas. Just so you know, there's legislation out there. I believe it's in effect now. It was passed recently that every senior graduating from high school has to be certified in CPR. And that was an initiative started by, well, the State Fire Chiefs was a big component of that. So it's out there, but of course the main thing, just like Sandy alluded to, is that we have an excellent EMS system so no matter who, what, where or when, we're going to be there very, very quickly to take care of that issue if we have to. That's a more set up for that. Any other questions from anyone else? Any questions or comments from the department? Anything we should be aware of as council members? Are you being missed? Is there any other comments, thoughts? I don't know. So then I guess I'll be looking for a motion to approve Resolution 2-18-19. If there's another motion in a second, we approve this in reference to council. Any more discussion on Resolution 2-18-19? Okay. Dean, all those in favor, please stay tight. Aye. If you want to pose, please state name, any abstentions? That one is true. Okay. 4.1, adjourned. Is there a motion to be adjourned? No. Thank you. It's an allusion. And then there's been a second. All those in favor, please say aye. Aye. If you want to pose, we are adjourned at State Act 47. Thank you.