 We have our clerk available for roll call The host would like you to unmute your microphone. You can press star six We can hear you Chloe go for it Here By clear story here and mayor Brooks Here, thank you And Chloe do you want to share a few words about our meeting this evening? Yes. Thank you mayor Brooks Hello, welcome to the capital city council meeting in accordance with California governor executive order and The meeting is not physically open to the public Council and staff are meeting via zoom and there are several ways for the public to watch and participate Information on how to join the meeting using zoom or a landline or mobile phone along with how to submit public comment during the meeting tonight Is available on our website city of capitol a org and on the published meeting agenda The public can also live stream the meeting on our website as always the meeting is also cable cast live on charter communications cable TV channel 8 and it's being recorded to be re-broadcast on the following Wednesday at 8 a.m And on Saturday following the first rebroadcast at 1 p.m On charter channel 71 and Comcast channel 25 Our technician this evening is Walter. Thank you mayor Brooks Thank you Chloe. Thank you Walter. You can please all join me in the pledge of allegiance. I Pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation Under God indivisible with liberty and justice for all Thank you very much We're now going to move on to item two. This is presentations This is a proclamation for October 2021 college and career of awareness month and I have the pleasure of presenting this this evening to a special guest here to receive it Dr. Dela Serta, are you available? Yes, I am. How are you doing mayor Brooks and city council? Well, thanks for joining us today. I have the pleasure of introducing our mayor's proclamation On behalf of the entire city and myself For college and career awareness month is observed in October throughout Santa Cruz County including Cabrillo College And that's why we asked for you to be here today in Collaboration with school districts and in North and South County and businesses throughout all career sectors I could go on and on about the wonderful things that this proclamation Shares, but most of all what it does is it encourages and supports the work of Cabrillo College and Helping students navigate different career paths throughout the county so Now therefore I event Brooks mayor for the city of Capitola Makes the proclamation to raise awareness of the importance of higher Education in support of college and career career awareness month Thank you so much. Dr. Dela Serta. Would you like to say a few words? It would be my honor Thank you, Mayor Brooks. Thank you city council members Thank you to the city of Capitola as well a true honor for to be part of a recognition Which I think unites the area in the county Where all four mayors are declaring this Together with mayor Brooks and your city council. What a special occasion that did a recognition of how important Public education is to all all communities and all families and students that we serve We are so proud of our students. We are so proud of our alumni We are so proud of our faculty and our staff all of those that serve to help the next generation and What's important about this proclamation is we're preparing the next generation of workforce for the local community in the nation And I think you know, this is definitely upper-poe during a time when we celebrate diversity equity inclusion of all We have grown tremendously as a Hispanic serving institution We have grown to be an institution of collectivity and inclusion We were happy to be awarded recently a new title three Hispanic serving institution grant to help our students in the areas of STEM science technology engineering and math so Those that live in Capitola those students that attend Cabrillo will have a Super advantage in regards to being able to take advantage of resources from the US Department of Education and really help us advance our Agenda when it comes to meeting the needs and the skills gaps in these fields. So I'm just Delated, thank you mayor Brooks. Thank you city council on behalf of our board of trustees and our president Matt Westein as you know, he's a huge champion For our community and I want to thank you as we work together to outreach and serve all of the students In our community. So thank you so much. It's an honor Thank you so much and thank you for being here tonight. We will get you a copy of this proclamation as well as with our other partners here Thank you again Okay, we're gonna now move on to item three this is for additional materials submitted to the city after the distribution of our agenda packet Mayor Brooks, we did not receive any additional materials for this meeting Okay, now we're gonna then move on to additions and or deletions to the agenda So changes to the agenda this evening Excellent now for item five oral communication this allows members of the public to address the city council on Any consent item on tonight's agenda or any topic within the jurisdiction of the city that is not on our general government or public hearing sections of the agenda Agenda and then members of the public may speak for up to three minutes unless otherwise specified by myself So we'll go ahead and open this up for oral communication you have an opportunity now to Email us that public comment at ci.capitola.ca.us or you can speak By or you to speak you can raise your hand now by clicking on reactions Then clicking raise hand in your zoom application or by dialing star nine or star six depending on your phone or landline And we our moderator will unmute you Mayor Brooks, I do not see any attendees with our hands raised and I do not see any Emails for public comment Okay, so we'll now move on to item six then this is for staff or city council comments. We'll begin with that I have one short announcement for you this evening as noted in the consent item on tonight's agenda about the pandemic Last week at the end of the week the governor signed AB 361 AB 361 will extend the The exception to the Brown Act to allow virtual meeting Essentially out into the foreseeable future Provided the city takes you the procedural steps so that option you may recall this was The allowance for Brown in the Brown Act to meet virtually was sent to expire at the end of this month Okay, thank you Jamie Councilmember are any other staff comments before we move to council? Okay, vice mayor story. Thank you Mayor Brooks. I Just wanted to ask if At one of our upcoming meetings we could have on the general government agenda a discussion of the advisory committee on redistricting who are now taking input on the questions about whether to change the boundaries for our super visorial district and many of you know or May not know capola currently straddles to super Supervisorial district And I think this was this is only happens once every ten years It would be a good time for us to have a presentation about it and see if there's any Members of the public are in the residence of capola that would like to give this council input on that endeavor That's it. Thank you And vice mayor I heard you say that you wanted it on general government. Are you are you actually doing presentations? And so would just be a presentation from Districting committee. No, it's it's generally the item a I think it should be more than just the presentation Which would be because that would be an opportunity from residents to give input And for council members to have questions and have some back-and-forth exchange So the under section eight of our Agenda, which is general government slash public Okay, if This and this would be a presentation from the county that's already holding the redistricting meetings if they would accept Additional Because I know that they're having them already. So I was just curious this would be above and beyond that for the city of capitol specifically Well, that'd be great if they're available to come and give a presentation otherwise It would be you know the staff giving us a presentation and I'm not saying Or maybe then doing in conjunction Okay, and then if not I guess that what I would add is I also Hold mayor town halls. So if they can't attend our next couple because I know they have some a schedule of workshops Already out so we can also be more flexible We could offer a town hall for input to Jamie if that if the next couple council meeting dates don't work for them I could offer that as well Okay, yeah, okay. Thank you All right, any other comments from council, okay seeing none we'll move on to item 7 This is consents all items listed as consent will be enacted in one motion in the form listed below There will be no separate discussion on these items prior to the time of council If you'd like to pull the item for discussion, we could take this at a different time anyone need to pull an item Hi fair story, I wasn't going to ask to pull an item, but I did have a question About item F and then so at your discretion there whether you'll have to question or pull it for More discussion, you know I had a same note to for that to have that To get a little bit more clarity and information on that So let's go ahead and pull that item and take it at the end or yeah at the end and I also would like to make an edit for item 7a So we'll go ahead and pull that item for edit so anything else at this time Okay, so we'll take a motion to approve consent items B through B, C, D, E and G And we have a motion to approve B, C, D, E and G So move And we have a first Second second Okay, can I have a roll call vote please Hi Vice mayor story Hi Mayor Brooks, okay, we're now going to move on to item 8 a this is to authorize the public works Departments who apply for grant funding from the Santa Cruz County Regional Transportation Commission for road projects And Mr. Jesberg, is this your item? It is good evening mayor and council Share my screen quickly here So you can see my screen at this point So the edit for you is a call for projects on the 10th police county regional transportation permission and quick background The Santa Cruz County Regional Transportation Commission is issued a call for transportation and program Transportation projects and programs. They have about 11 million dollars in funding from a variety of sources the state and federal sources that provide funding regionally to the RTC then distributes Eligible projects include street maintenance, bicycle and pedestrian improvements and traffic management systems Uh based on past awards and A population ratio we anticipate the city will receive 2400,000 to maybe a million dollars. That would be quite a Award if we were to get a million dollars, but uh, I'll say that's the upper limit Potential project lists are included in the agenda packet a list of the regional transportation plan which is laid with the project The city has been put on the RTC has been put on ultimately kind of approved by the RTC and then n-bag and identifies projects that are eligible for state and federal funding it's really a funding document so those Agencies know how much funding is necessary for transportation projects And I think the city has you know, quite a few projects in there Some are are realistic and to be completed by 2045 Others are kind of more wishlist items But those are the projects we tend to work off of they do include you know a blanket street maintenance So that's all the paving of an we want to do in the street and then various other transportation projects or sidewalk projects The staff went through this list and kind of our cip List it partially funded or funded projects and came up with Five projects that we think are worth considering at this point First is the 41st avenue pavement rehabilitation project, you know, we've been struggling to get 41st repaid the two main areas that need repaving now are the two intersections 41st and capital road and 41st to clare street. We'd also like to work on 41st avenue from clare street The city limits in the north is actually Over the high the highway one bridge kind of in front of the home depot sort of the city limit is there So that's all our responsibility. We would not touch the big the bridge itself That falls under caltrans So this project Something was talked about something that is needed. It has an advantage and that we can Scale it and on the size of the award week and if we're successful with the award we get For example, we could just do the intersections, which would be a huge benefit We could do partial lanes on 41st going north. We could we could scale the project based on the amount of funding that's available The second project is the kennedy drive sidewalk project from surfrances avenue to park avenue This is a project that received $25,000 in funding in capital improvement program when the budget was approved It is a which is not enough to build the projects enough to get the design work done So this we applied for advance to that it would provide the funding to construct the project It's a project that goes like I said from st. Francis and it takes you down the hill the park avenue So then you can cut through you've right in park to get to the greater park It's kind of the goal of that one another payment Rehabilitation projects you may want to consider is capital of road We had input from the CIT hearing Certain budget session the capital of road from Claire's the 30th is the need of repaying Of course portions of it are So we could do that I'm not mentioning the estimates costs here, but the Estimates for that project is about $500,000 The sidewalk project from kennedy and backing up here is about $150,000 And the 41st avenue paving is about a million and half if we were to do it everything we could Capital ab we're actually looking at probably trying to do some big out repairs on capital road. I'm sorry As part of the ongoing Payment management program we're putting together right now So we will be addressing some of that but it's certainly something we could consider for this project Another sidewalk project which has been on and off a the CIP list of interest Is the McGregor drive sidewalk project this came up when we built the McGregor drive McGregor park There's not great pedestrian access to that unless you cut through new brighton state park This would build a sidewalk along McGregor on the south side so on the park side of the Of the road the very expensive sidewalk There's basically a section of probably 200 feet long that would need to be on a bridge It's actually considered a cantilever sidewalk So it'd be an expensive project. I think we estimated a million dollars To move forward with that 750 to a million dollars on that project And then the final project that we looked at was the washburn avenue sidewalk project This is a project that goes from park avenue up to new brighton school It was identified as a not a high priority But something that would be good to build in the state routes to school program A report that was put together For the new brighton middle school that we partnered with the school to prepare So that's a project that's out there and something we may want to consider all right So the schedule For the grant applications because the applications are due About two weeks on october 5th week and a half The award decisions are expected in December and the funding will be available generally in mid 2002 It varies on on which funding source So if I go back to the list of projects What we're recommending It's the first two projects the 41st avenue pavement rehabilitation just because Something when we know it's out there and we need to do and it's scalable And then the kennedy drive sidewalk project simply because it's partially funded already with the IT program And this would allow us to Move forward if we were successful I can't say that will be successful with two projects I think it's worth submitting two projects just to make sure we do I know the the larger agency submit three or four projects The first to submit two projects isn't unreasonable. Um more than that I think Would be unnecessary So the recommendation tonight is to offer as public works to submit grant applications to the Santa Cruz regional transportation project for the following projects 41st avenue pavement roadway rehabilitation and kennedy drive sidewalk And with that that's my presentation. I'd be happy to answer any questions Thank you. Any questions from the council? Thanks for your story Yeah, thank you, ma'am Brooks. Um, yeah, thanks, Dave. Um Um, these are all, you know, I think very good projects. It's hard to pick between them, but I had a couple of questions one is, you know Recently in the past we had been talking about our pavement management program and had prioritized certain streets to focus on And I and I noticed that I mean that Most of those priorities except I believe the 41st avenue was on there, but the kennedy drive sidewalk project was not one of those and so I was wondering why we weren't applying for those projects that we've had already prioritized um, and my second was concerning the local match And um, whether it's going to be cash or any time And when we may have to meet the budget for So as far as the um Projects we selected the 41st state 41st avenue has been a priority project in our pavement management program A lot of the other ones are being addressed under current um allocations of the project we're working on with this year's funding um I don't have that one strike in front of me right now, but I think we have addressed Most of the streets on that priority list I know the council did add capitol road to that list and hearings this weekend. So are the steps here So those two projects are there for your consideration As far as the match, um, we all need the budget any required matching funds as part of our budget process whether that's the mid-year or the budget year hearings in jim, so we'll we'll address those as we funding becomes available Thank you Any other questions Okay, let's go ahead and take this to public comment If you'd like to make a comment send an email now to public comment at ci.capitola.ca.us or to speak Please raise your hand now by clicking uh on reactions and clicking raise hand in your zoom application Or by dialing star nine or six depending on your landline or mobile phone Our moderator will unmute you and you will have up to three minutes to speak Mayor Brooks, I do not see anybody With their hands raised in the meeting and I do not have any email from the final Okay We'll bring this back to council for further comments and deliberations I would like to begin ice mare story Thank you once again member. Um, well, I would just like to begin by moving The staff recommendation to authorize the public works department to submit a grant application to the Sanctis County RACC For the quarter for 70 paving. We have the legislation project And it's going to be drive sidewalk project Okay, I have a first and we have a second from councilmember peterson Any other comments or questions? They may have a roll call, please Councilmember keiser I member peterson I Vice mayor story I Mayor brooks All right, let's move on to item 8c. This is the digital reader device purchasing Policy update. We know a lot of these are going to be coming up In our next council meetings. We're going to see these policies coming towards us. So here's our first one Jamie, is this your item? Good. Thank you. Mayor brooks, members of council try to share my screen Here we go Okay, so last meeting council requested a review of this policy It's the digital reading device purchasing policy was originally adopted in 2011 and then updated in 2018 The goal of the policy really was focused on reducing paper waste and administrative staff time associated with printing agenda packets We estimated back in 2011 that the city was Turning about 85,000 pages a year On paper for the agenda packets for the planning commission and the city council I recall one as one person Often friday afternoon in the copy room were like literally there was smoke coming out of the copy machine It was a major endeavor every friday afternoon putting these packets together and so the intent behind the policy was to This was 2011 when the technology was sort of was just developing Where people could purchase iPads or small laptops things like that and review the agenda packets digitally So the way the policy was structured Any council member or any staff member who receives an agenda packet could get a $250 reimbursement That was intended to offset about half the cost of a digital device By in exchange for going paperless for two years and we did a bit of analysis at the time and demonstrated that that would be a cost neutral proposal for the city And given the reduced staff time and paper costs associated with the printing of the packets So today the policy has largely succeeded. We only print at this point two agenda packets, which is down from the 18 back in 2011 One for a council member and one for the public lobby in city hall Three council members have received the reimbursement and one council member is voluntarily elected not to receive a hard copy of the packet And all staff members now receive the packet digitally And then the planning commission at this point is all receiving the packet digitally as well So there's you know, this policy was created has sort of a paper waste reduction tool. It's largely succeeded If we wanted to update this policy with the same sort of focus We clearly could go to maybe potentially a longer term and a more of a reimbursement in 2011 Technology, I think was moving so quickly in the ipad the first generation ipad was Significantly improved by the second generation ipad and it didn't seem reasonable to have to expect them to last that long I think now a four-year timeline is feasible We could also allow for exceptions where council members, maybe who got the reimbursement or staff members could request Some number of printed packets a year if they just saw some specific issue that they really wanted to get a hard copy of the packet Uh, and then there's other options. Uh, frankly, we could change the focus of the packet of the policy to focus more on technology access things like that So with that I'm available for questions. Um, I think the step Oh, I do want to note that we have identified a minor correction in the form that's attached to the policy that needs to be cleaned up To make it clear that it's not a stipend. It's the reimbursement Um, but other than that, there's no other changes that staff has really identified how that need to be made to the policy at this time Is that an available question? Any questions from council? Okay, we'll go ahead and move this to public comment If you'd like to make a comment send an email now to public comment at ci.tapatola.ca.us Or to speak, please raise your hand now by clicking on reactions Then clicking raise hand in your zoom application or by dialing star nine or six on your landline or mobile phone Our moderator will unmute you and you will have up to three minutes to speak Mayor bruce, I do not see any attendees with questions on this item And I do not have any email on this item Okay, we'll bring this back to council for further comments And deliberation. Um, I'll just go ahead and start so because I was the one who asked for this to come So I just want to give council some background and some thoughts on where this was coming from You know technology in and of itself has changed a lot since 2011 and we often We all access our our documents and such in many different ways and Such as our phones or different types of devices like a computer or a laptop or And there's all sorts of tech tools that we need also to To access our our city information and our packets And so I wanted to be able to bring that forward or bring it to all of you for For a discussion because what I ideally like to see is a reimburse an annual reimbursement to council to Not just for digital readers, but a overall technology reimbursement for council members. So that's what I was thinking that And I'll throw it out like a two hundred and fifty dollar annual reimbursement Or technology to access city info and agenda packets Is what I was thinking and so I just wanted that's where what I was thinking before when I brought this forward. So If anyone has any additional thoughts for comments council member peterson Yeah, so I guess I'm trying to understand the different options and what's in the staff report and what you're recommending and and um so Jamie had mentioned that it would be a Uh reimbursement and not a stipend, but it said five hundred dollars for four years So that means someone buys their own and then they get up to five hundred dollars back So they have to do it first. Okay. And then what you're suggesting mayor brooks is that every year council members just get $250 No, it would be in a reimbursement. So like our you know our laptops don't last that long anymore We fill them up with with I'm going to mess it up megabytes and kilomites and stuff like that So I feel like it's necessary for our technology to be updated on a more regular basis And so, you know, if our computer crashes we could submit for reimbursement to get it fixed to update our technology Or our phones we access phones or our, you know, they have those big giant flip phones now that you can see Like a notepad and so I would like for council to have more offered options for reimbursement versus it just saying a digital reader So $250 for technology and if that's a web or, you know, that kind of stuff Yeah, I like the idea in general of it being being considered more of a technology reimbursement rather than just a digital reading device Because as it is i'm happy With using my laptop to to review the agenda But one of the problems that I have is that in order for me to highlight the agenda stuff I need a specific kind of adobe um Acrobat Program or something that I don't mean and so that's what I used to like about having hard copies is that I could highlight Things in in the agenda and now I have to take hard copy notes of everything I want to come back to the phone the agenda because I don't have the technology to highlight it Um, so I like the idea of it being more of a technology reimbursement I think it might take a little bit more time though for us to determine what counts in that Um, or or maybe not maybe that's easier and I'm just making it more complicated um I I'm I'm up in the air on the 500 for four years or 250 a year I'm I'm I I would like to hear more from other council members on that But I am in support of this being more of a reimbursement for general technology that we need in order to um Fulfill our our roles as council members and and receive the packet in this way Um, as opposed to it being just for a digital reading device Council member kaiser Thank you, mayor brooks. Um, I kind of piggybacking on what christen's questions were um So it say we're buying like software or something would there have to be a purchase every year of something that we would be reimbursed for To get the reimbursed or is it or do you just buy a brand new laptop at year one and then you're reimbursed across the next Two years or five year four years. Sorry um That I I mean I I don't have like a number in mind or anything. I'm just like unclear as to like If it's a product or what how I was an envisioning that if we get a certain allotment for like travel, right? Yeah, and When we use it we then get reimbursed for it. So every year we have a $250 technology reimbursement available to us to utilize for updating our software for buying a new device for um, you know our phones because I know I use my phone to read and we can submit that those receipts to the city up to $250 a year Okay, so then the following year your software expires you can submit again your Your laptop crashes and you need support for technology. You can submit that so it's a $250 annual reimbursement for technology in order for us to access our digital Agenda packets and other information that comes from staff Cool. Yeah, I I I think that's cool. I think that's moving in the right direction at least like For their environment and our in our staff as well. So yeah, totally. Thank you and it's expensive. Yeah, okay Vice mayor story, did you have any comments or feedback for us? Well, thank you mayor. I I actually did not Oh Well, since you did You know, I I support your idea. I think it's Reasonable that you know technology moves so quickly And And to confess I'm the one council member that gets paper packet and just for my own personal reasons and for the sake of my eyes but I think it's reasonable to have an annual reimbursement to be able for council members to be able to keep up with the technology and and being able to you know, um absorb Regents and the agenda And based on what it cost. I think It's like the packet. It's things like 250 a year So thank you. That's my input. Thank you Sam. I just went digital. So don't feel bad about me. That'll make one. I feel you Paper So did I and I missed my paper packet. Yeah same Uh, okay, jamey So I have one question about this concept. Um, So right now the way the policy is crafted is anyone who is these Traditionally would have gotten into your agenda packet. Is this focused more on council numbers? As a council member reimbursement or is the intent to keep it as the same eligibility criteria? I'll I'll throw some thoughts out there and then see what other council I know that this was for staff as well. Is that what you're or just for planning commissioners? Well, yeah, so originally it was council planning commissioners and then staff who received the packet. Um And I mean, you know, I think I'm sort of agnostic either way. I think you could say well this James, you know provide more of a reimbursement for council members since there's a more significant expectation on them You could leave the existing policy alone Uh, and then just update this other element for council You could also just say it applies to the same group could be Who have been eligible for in the past Council any council comments? I think leave it up to the same availability for Who it's been Allotted to I think it's nice. I mean my comment would be that we are in a new Digital age and we're accessing information differently. We're yes. We're in the middle of a pandemic still and we might be here for a long time and so We might have to continue to do this and it might be hard for people to access and you know I think that staff and commissioners most certainly deserve this as well Okay, anyone interested in moving this forward I can make the motion to a lot a reimbursement of $250 per year per Council member staff member that would be otherwise receiving a paper copy of the agenda to keep up with technology and Lowered our paper waste and our staff work If I may can we include the planning commissioners in that motion? Oh, sorry. Yes. Absolutely. Thank you And with that I'll second the motion Thanks, Sam Okay, Chloe. Do you have a clear motion? Yes, I I do. Um, basically Following the conversation, but allotting a annual $250 reimbursement to all those that Already qualify under the current policy. I think that um, we have everything we need. Thank you. So I'll do a roll call vote. Is that okay? Thank you. Great council member keiser Hey council member peterson Hi, vice mayor story. Hi, mayor brooks Hi, thank you. Okay. This item passes unanimously We'll now move on to item eight See this is consider the selection of payments engineering ink for on-call payment management design services and kimblee horn For on-call traffic engineering and civil design services to support capital improvement project design and implementation I am being in e-mailing council And sharing my screen Here we go. So as you said the item before you is the consultant collection. We go through this about every Five years for public works to implement the capital improvement program This quick background, but the implementation of the capital improvement require There in the capital improvement program requires consultant services as the public work staff. You know, we don't have traffic engineers on staff. I'm the only registered civil engineer on staff. We just we need assistance from consultants to put this all together. Public works issued a request for qualifications from this interested firms we received free responses. And based on the review of those. Statements we interviewed two of the firms. We're recommending hiring both of those firms for different roles. We're recommending that the firms be selected for on call services for up to five years. This is what we've done in the past. Work on an authorized project or tasks based on the scope of services request requested and approved by public works staff. So we basically as we go through the CIP program and approve new projects. A certain portion of that is always set aside for engineering functions. We then as we work on that project would request a. A month. So as a proposal on putting that project together, we find that scope of work with either of the two firms, and we then issue them a purchase order. So it is definitely an on call. We still control. You know, the amounts that are being awarded and it's always within the capital improvement program. So the first one we're recommending tonight is pavement engineering incorporated. This is a new firm to the city. They are will complete the pavement management program updates and design services. They have 30 years experience in their single focus firm. They only work on road construction preservation and rehabilitation projects. They're not multi-disciplinary every one of them are engineers on staff. It has quite a bit experience in pavement management and road restoration. We've met several times with them. We've actually done two blocks with them on our existing roads. Getting their assistance and the honest, they've already helped us out on 41st Avenue just by walking and giving us an idea for the grant application which you approved earlier tonight. Their initial services. As we mentioned, as we, I think we mentioned this during the CIP program is we will be updating the city pavement management program. So basically when we go through an update, we would have the streets green, green expected. So we get a new pavement condition index. I'm trying to curtail that a bit this time they're actually going to go through and just reallocate the condition. We're not going to do an inspection, but they're going to look at the pavement condition and put them into category so that they ultimately can better identify which streets need to be addressed before they require complete reconstruction. And based on that reevaluation of our pavement management program, they're going to develop a five-year paving schedule. That'll be a lot of help to us as we move forward. We can project where we're going to be paving been more of a year-to-year basis that we've done that right now. And they'll also be providing design services for the fund of paving projects as we move forward. The other product firm we're recommending is Kim Lee Horne. And that's for civil design sidewalks, other types of projects that are actually working on the Clairs Street right now and have worked on this around about all of that on both. And their transportation, we use them quite a bit for transportation studies like we did in the dual box and other areas. They just completed a similar five-year contract with city. Their services have been excellent. I think they're one of the best responding firms and have the best cost control measures in place. And it's been a big help to us over the past five years. Their traffic engineering services are recognized throughout the county, both the county of Santa Cruz and Santa Cruz County Regional Transportation Commission uses Kim Lee Horne for traffic engineering services. So their initial services will, the final design of the Clairs Street Project, initial design of the Kevony Avenue sidewalk project. So that'll help us with the grant application that you approved earlier tonight for that project and for the Park Avenue traffic calming design project. We have not passed that to them at this point, but we will upon approval of action tonight. So that the recommendation is to approve this section of the following consulting firms to provide on-call design services for implementation of the city's capital improvement programs for a five-year period, fiscal years 21 through 22 through 26, 27. And so the recommended firms are Pavement Engineering Incorporated and amount not to exceed $100,000 for the fiscal year 2021-22 for pavement management projects. And for Kim Lee Horne and associates in the amount not to exceed $100,000 for fiscal year 2021-22 for traffic engineering and civil design projects. And that is my report and I'd be happy to answer any questions. Thank you, Steve. Thanks, Mary, story. Yeah, thank you. Once again, Mary. Steve, I was really pleased to see that the Park Avenue traffic calming was on the list of proposed projects for this one firm. And I was wondering, I mean, when we may be able to expect to see a proposed design for that traffic calming. So I suspect kind of our priority is trying to knock out the Clair Street project as quickly as we can, but at the same time we will have to start them working on the Park Avenue. And I would say we could have something, some preliminary ideas back to the council potentially. It's hard November, December, we don't have a whole lot of meetings, but we can aim for one of the meetings in late November, early December, certainly by January. We could have something for you. That sounds excellent. Yeah. Thank you. Great question, Vice Mayor. Any other questions? I'm going to move this open this to public comment. If you'd like to make a comment, send an email now to public comment at ci.capitola.ca.us. Or to speak, please raise your hand now by clicking on reactions below, then clicking raise hands in your zoom application, or by dialing star nine or six on your landline or mobile phone. Our moderator will unmute you and you'll have up to three minutes to speak. Vice Mayor, I do not see any attendees with their hands raised for this item and I do not see any emails on this item. Okay, so let's bring this back to council for further comments and a vote. Council Member Kaiser. Thank you. And thanks, Steve, for the presentation. I'd like to go ahead and move to take recommendation for the two different firms working on our street. Okay, we have a motion to adopt recommendation on the item. Do we have a second? A second. And a second from Council Member Peterson. May I have a roll call, please? Council Member Kaiser. Council Member Peterson. Aye. Vice Mayor Story. Aye. Mayor Brooks. Aye. This item passes unanimously. We'll now move back to item 7a. This is the consideration for the September 9, 2021, the council meeting minutes. We just had an edit on the minutes that did I skip an item? I see Katie coming on board. No, you guys are just ready to go. Okay, let me just let me just add that there was a comment missing on the item when we were talking about the hotel. I'm sure that it was noted that I mentioned I asked that the hotel owners include environmentally strategic plans in their building and in their items, like in their bathrooms and what they were offering. So I just want to make sure that that was included in the meeting minutes for item 7a. Thank you, Mayor Brooks. I will amend the minutes. Thank you very much. Do we need a motion, Samantha? Okay, so we'll take this item. Oh, I see her. Okay, so we'll go ahead. Can I have a motion to approve the amendments to include language regarding the environmentally strategic plan for the hotel? I'll move. The second? Second. The first from Vice Mayor Story and the second may have a roll call, please. Council Member Kaiser. Aye. Council Member Peterson. Aye. Vice Mayor Story. Aye. Mayor Brooks. Thank you. This item passes. We'll now go ahead and revisit item 7s. This is the authorization of the senior plan planner position. Council Member Peterson. Yeah, before we move forward, I'm going to recuse myself from this item because I've learned that I have a personal relationship with one of the applicants. I'll see you later. Have a good night. Okay, Vice Mayor Story, you showed interest support or you had a question about this item. Do you want to begin? Yes, I did. Thank you. And my question is, I was just wondering why the authorization is written in the alternative between an associate planner or a senior planner. And what was going to determine whether it was one of the other? Council Member Story, Mayor Brooks, I can give a quick answer to that. Currently, the Community Development Department has three different planner classifications. Assistant associate and senior, the senior position has not been filled since the Community Development Director moved to that position. And recently, the associate planner left. And because of the tight labor market, staff wanted to make sure we could cast a widened up net to get as many applicants as we possibly could, which I'll be honest isn't a lot even with both of these positions. Currently, the associate planner and assistant planner approved in the budget. However, we thought that because of the needs of the department as well as against the tight market, we wanted to go out there and look to see if there were, in addition to people that were looking at this associate planner position, there might be some senior planners available. And based on the application perceived and what we're looking at. The department as well as city believes that probably the best candidates for the position at this point would fit into the senior planner classification. And that's why at this point we're requesting the council authorized city manager and to fill the vacancy at either one of those classifications, not both just one position at either one depending on who the finalists are going to be. And that's your question. And yeah, I have a better sense of what you're trying to accomplish and I guess my, my next question is, so this is going to be advertised as a associate or senior planner position. That's correct. So you'll be in kind of both of those markets market goals. We wanted to again to cast as big as, get as many applicants as we possibly could. We don't know who's out there. We, but we do know that is a very tight market in this, in this, this or in the kind of the mid, mid professional level right now. I understand. Yeah. Thank you for that excellent. And so, so my question is that between the two, there's a significant financial change between the two positions from associate to senior, and we've only approved in our budget for associate. And that's when we determined we were able to have a balanced budget and that we weren't going to move into filling any additional vacancies at this time. I think there were six or something like that. Can you speak to that a little bit just and let us know how that will impact our budget and, and how much and so forth. Absolutely. Mayor Brooks. So currently, the difference between the two positions is just to sit just below 15%. Yes, the senior planners. So that's, that's where that number came from. The fiscal year, the actual cost that will be covered by the salary savings, because we do not have a senior planner for two months, unfortunately at the minimum. And so this year it would be, we would not need to amend the budget this year, depending if there was a senior planner hired next year during the budget process that would come through. But the difference between, you know, a step, step C to step C between the two is 15%. And how does that affect our balance budget for the next five years and we did our projections. We had a balanced budget over the five years. I understand this year won't be impacted, but the next four will be. What does that look like? You know, I, at this point, it's about a $15,000 cost. The manager, do you need, I don't, I think it'll have to be taken to account during the next budget process, the next budget hearings. We'll have to be taken into account and I will note that, you know, a long term budget projection. Traditionally, the department has had a senior planner and an assistant or an associate. That is the traditional format. So that is sort of what we generally assume when we project down the long term. We didn't previous this most recent period since Katie moved up from the senior planner position. So I think in the long term, this is the senior planner position is where the city probably should be in terms of workload and everything else. Okay. Well, I know that there's most certainly a need, right? That's why you would be, you wouldn't be doing this if there weren't a need. So I appreciate that. I'm uncomfortable with the language. If it there's to fill a vacancy at either the senior associate planner classification, maybe we can, I don't know, I think I received the clarity. I just want to make sure that's transparent to the community that some, there's going to be some sort of job posting with both. And if you fall within both, you may get the job, I guess is what, depending on their qualifications. But I guess, is there more of a need for a senior planner? I guess if my, you know, are you really asking us for a senior planner, Katie? Let me just be straight to the point. Because if that's the case, then we should probably resolve that tonight. We have a very, go ahead, Kate. Yeah, I will say, you know, Larry hit on the fact that there's just a really a limited workforce pull out there of applicants to pick from. So a senior planner would be ideal within our department. We really do need leadership within the department. And the workload with the mall redevelopment, looking at our housing element update in 2023 coming up, hotel development, ordinance updates to keep up with the state new laws. There really is a need within our department for a senior planner, but this, it will allow us to look at a bigger pool of applicants because if we have somebody with, I think, within the associate planner, it's up to 3 years of experience and the senior planner is for and really they're so closely so close together in terms of experience levels that opening both seems like our best avenue in order to get somebody who's qualified and has experience. And I'm curious, just one question because I know I promised council would be done by 8 o'clock. My last question is, have you thought about amending the job qualifications in and of themselves for senior planner to move to 3 years instead of for it? Or is that a requirement by some sort of. Because I mean, it's the better paid position. So could you could you do that? You know, we've talked about updating the job description overall and working on that job description, but no, not. We haven't specifically talked about switching the number of years, but that is something that we can work with the union on in order to massage that and change the description. Okay. Okay. Thank you. Let's go ahead and any other questions. Are we ready to entertain a motion here? Nice, Mayor Story. Yeah, thank you. If I may, I'd like to move that we authorize the managers to fill one vacancy at either the senior or associate planner consultation. I can second that. We have a person that's second to adopt the item seven as staff recommendation. May I have a roll call, please? Yes. Council Member Kaiser. Council Member Peterson. She recused herself. Oh, I'm so sorry. Thank you. Okay. I can't see any of you. You can't see. I know you're fine. Vice Mayor Story. Aye. And Mayor Brooks. Aye. Thank you. Okay. Before this item pass, or is this item just passed? And then before we close, I just want to let Council know we will continue to meet virtually until we see our numbers get better. I don't know how to say it. I hope every single time. So other than that, we'll continue our meeting virtually. 8.03 everyone, we three minutes passed by my hopes and dreams, but we were pretty darn close. So thank you. We're going to now adjourn this meeting. Have a lovely evening. Good night.