 Thank you, Chair Pitts were live. Okay, thank you. Good afternoon everyone. Welcome to today's meeting of the board of community services welcome board members and members of the public. We have myself chair Logan Pitts. With us we also have board member Carolina spent board member Carol quant board member Paul Castillo and board member Madonna Cruz. No vice chair right now, but we will be taking care of that in the future. Thank you everyone for being there and let me just also say our new board member of Paul Castillo, by the way. We have our host Julie Guzie and Shelly McClure helping today. The host will coordinate comments from the public assist during the meeting and take notes for any follow ups. Panelists and presenters please silence your cell phones and keep microphones muted if not speaking members of the public joining this meeting will have their cameras off and microphones muted. If they're phoning in to join the meeting and you choose to speak during the public comment portion of the agenda for privacy concerns will rename you caller and only show the last four digits of your phone number. And the city of Santa Rosa is committed to providing a safe and inclusive environment free from disruption and we will not tolerate hateful speech or actions. Everyone is expected to participate respectfully or if necessary the meeting will end immediately. Please be nice to each other. Thank you. Thank you. Will you please explain how public comments will be heard at today's meeting. Thank you chair pits. At each agenda item after the item has been presented. The chair will ask the board members for comments or questions and then immediately following after this item will be open for public comments. The public may raise their hands until the public comment item is open to all. Once the chair has called for public comment. The public may then raise their hand if they wish to speak on the specific agenda item being discussed. Those joining by phone may dial star nine to raise your hand. The host will then call on those who raise their hands in the order they appear on the screen. All public comments will be heard based until there are no more hands raised. The public comment item is limited to three minutes and a courtesy timer will appear on screen. Any email comments that were received by the deadline will have been included and uploaded to the agenda prior to the start of today's meetings and emails received are not read into the record. Thank you. With that, I called the February 22 2023 meeting of the board of community services to order at 403 p.m. And hopefully for the last time I'll be reading this pursuant to government code section 5495 3 E and the recommendation of the health officer of the county of Sonoma board of community service members will be participating in today's meeting via zoom webinar. Board members and staff are participating from remote locations and are practicing appropriate social distancing members of the public may view and listen to the meeting as noted on the city's website and on the agenda. May we have the roll call. Thank you, chair, please respond when I call your name, chair, please. I'm here. Board Member Boca Leone. You are muted. Board Member Castillo. Present. Thank you. Board Member Cruz. Present. Board Member Spence. Here. Board Member quant here. And verbal board member Boca Leone. We know, can you hear us? We can't hear you. You got to hit that on mute button. Let the record reflect that all the board members are present. Okay, we did have Guido there and we will let the record reflect that he should be coming back any second. That's okay. We have a quorum. So we're going to move forward on to agenda item three. There's either public comments on non agenda matters. So I'd like to open the floor for any public comments on the non agenda matters. This is a time when any person may address the board on matters, not with the agenda, but within our subject matter. Host, do we have any public comments? We do not have any hands raised at this time. Okay, wonderful. We will move on to item four, the approval of the minutes. Does anyone have any edits or corrections to the minutes from January 25th. Okay, I'm not seeing any hands raised or any edits suggested. So we will have those approved as submitted. And moving on to number five. Deputy Director Santos, please give us your report on upcoming events and accomplished events. I'm going to show you a few of our chair pits. And so everyone should have a copy of our list of upcoming and accomplished events. I wanted to highlight an upcoming event. It's our Arbor Day event on March 11th. It's going to be a fantastic year to plant trees. We've had a ton of rain. So if you, this is the time if you haven't yet to participate in one of our park activities. We'd love to see you for that. It's going to be a great event. And it's going to be at Northwest Community Park this year. And then for accomplished events, I just wanted to highlight that our last park a month event at a place to play. Another really successful event with 37 volunteers and we had our seven to 10, you know, about 10 city staff out there at any one time spreading bark and pulling weeds and just helping with the general cleanup of the parks. It was very successful. And that's the end of my report. Great. Thanks, Jen. And is the Arbor Day the normal start time of Saturday at nine? Correct. Yes, Saturday at nine, nine a.m. to 12. Yes. Wonderful. Great. Thank you. And will you please move on to agenda item six and provide any director updates? Sure, I've got, I've got a few updates. So bear with me. I wanted to congratulate you chair pits for being recommended to be our chair yet again from the mayor. So congratulations. We look forward to that this year. And then I also wanted to second your appreciation for Paul Castile being on our new as our new board member appointed by member of CREP key of council district six council district six, which is the coffee park area. So welcome. We're looking forward to joining. I mean, being here with us and being in person soon enough. And then also council member McDonald representing district three, appointed Omar Lopez to fill the vacant seat left behind from when board members were on board recently. So when everyone's here, hopefully next month we will have a full board, which is fantastic. I'm excited to, to see that. And also, you may have been hearing us hint around we will be in person next month for our next board meeting so we have the friendly community center Cypress room where we used to meet previously set up. We've had a couple dry runs it's looking really really good. So we are looking forward to seeing you all in person next month. We also sent out a notification from from the city about board members who need special needs to participate remotely. There are some options for you to occasionally remote in as needed although from March forward there is no opportunity to participate remotely continuously. So those remote participants need to be for special reasons and there's a whole laundry list of things you can and can't do but it's definitely worth your while to read that document that was sent to you all. There are really great instructions on what's available and myself and Shelley are always here. If you do have additional questions on how you can participate if you for whatever reason can't make it that there are very distinct reasons that you should not be attending and need to be participating offsite. So a potential requirement for you to list your physical location and make it open to the public wherever you're at. So just keep those things in mind as you're rolling forward and I know there's been a bit of convenience to participating remotely, although for some of us that we're very much ready to be back in person. So just keep that in mind as we're going forward I'm really looking to forward to being back in person but also want to be careful as we as those of you who do need to participate occasionally remotely. Take a look at those sets of rules there. The other thing is I wanted to announce that the restaurant and event center at Bennett Valley golf course has come up with a new name it's called iron and vine restaurant and event center. So, iron for like a golfing iron and the divine are our local wineries etc. And so we are going to have a grand opening coming up soon we should be receiving that information. I'll look at March 7 starting at four o'clock as a grand opening and that invitation will be coming out to the board members soon. And hopefully I will see you there. But why wait go ahead, feel free to visit anytime you want our book and event anytime. You don't need to wait for grand opening to go check it out. And I know some of you already have so thank you. Another note, we have been busy today and we'll be busy tomorrow interviewing for admin technician position. This is the position that Elisa Rawson held, which she left our department last year for a higher, higher opportunity with the police department. And so we are finally able to do those interviews and we hope to have that position filled in the coming month and it's a really critical position for us helping with budgets, etc. So I'm excited to have that position back. The other thing I wanted to mention tonight is that there's been some internal discussions about the recreation parks department name, and the option to change the name to align with the nationwide use of the name parks and parks. And so I just wanted to announce that there's been some internal discussions including the city manager's office about that. And absolutely no decisions have been made on how to move forward or when to move forward with that, or if we should but it is being discussed so I wanted to bring that up if you are hearing that out and about that is definitely something that's happening. I know the city manager's office is interested in discussing it again. And I'll keep you posted and I'll certainly be working with chair pits to discuss any details of that and I mostly wanted to bring it up tonight because you'll be hearing Emily's presentation about the board ordinances that will have some effect on that so keep that in mind as you're listening through all the information for there. Just a couple more at a few tonight. I also wanted to draw out your attention to an award we recently received we received a $5 million grant award to make improvements to Martin Luther King Park and we are so excited there's no matching requirement. It's a $5 million grant from the State Department of Housing and Community Developments in fill infrastructure grant program, we call it the IIG grant. It's a fantastic opportunity for us to provide enhanced park to the community that is benefiting from some of the state fundings for housing in the area as well. So we're looking at updating the sports field so it'll be a multi-purpose sports field all weather-lighted sports field which has been something strongly desired by that community at that park. We'll be updating the playground which is hidden away now for those of you that have been there it's a little, it's hard to see it sometimes or find it in the park so we're going to be bringing that out into the forefront. So we're just overall enhancing the restroom and pathway connections and providing a really big update to the park. So we'll be doing some community engagement coming up and we'll keep you posted we're developing a schedule right now for how to reach out to the community to get an updated master plan and get those improvements done. So we're really excited we've put in many many as you might remember many many grant applications for Martin Luther King Park and this is the best one we could have gotten for this park it's it's fantastic so looking forward to that. And last but not least I also wanted to thank our amazing park maintenance team, who last night spent the better part of late afternoon and into the evening, handling tree calls. So our park maintenance team is responsible for cleaning up down trees in the right away so roadways pedestrian pathways etc during storms. And so they were out doing that last night so maybe you might have remembered the wind storm last night in Santa Rosa so big thank you to them. You never know when it's going to happen and, and we get the call to stay late and work overtime and work through that so they're amazing, I just wanted to call out a big thank you to them. And with that I also wanted to take an opportunity to turn it over to our recreation deputy director Jeff to bits who's going to give us an update on registrations. Thank you Jen. Yeah I just wanted to give a, an update to the board of community services and take this public forum. Registration is one of the biggest days of the year for recreation and parks and all the summer camps and programming that we have that takes place in registration for it and unfortunately this year. There was such an overwhelming action that took place in registration we had over 4000 online transactions in the first two hours. It was overbearing for our vendor. It created some issues that ended up shutting down our online registration system. We then found out that there were some merchant issues and some holds on some incorrect holds on people's credit cards. Nothing fraudulent nothing like that just technical errors of things that got sent through that we're putting holds on people's credit cards so because it was creating that our online registration down for a week until we felt comfortable, everything had been resolved and we could reopen it so. Well usually this is the time of year we get to brag about all the positive statistics of that registration right now we're a little behind on collecting that data, although I can tell you it was a very six that despite all those issues. It was an incredibly successful registration period, all three of our summer camps camp while Tom is always one that fills up very quick. It's the fourth of July week which is always a weird week to fill because vacations and those types of things. All three of our camps are full. And we are seeing all of our voting and sailing classes out at Howard Park filled a lot of things filled. So numbers are looking very good but I don't have the full report to give you guys but I wanted to one acknowledge and thank the public for their understanding and their patients and dealing with all that. We feel pretty confident that all those holds have been resolved, none of them ever went actually through and fully process they were just holds on there, but still a big inconvenience on people. If anyone still has one that out there that has not been resolved, obviously we don't have full access to look at people's bank information so we're kind of relying on on communication back and forth with customers but if anyone out there is aware of one please have them contact us we'll definitely work with them to make those things resolved. So I want to thank the community was really patient like I said, these things are still filling up they found ways people had to come in person instead of registering online and had to write checks for the first time and who knows how they'll find find their checkbook who had lost in that junk drawer somewhere and, and write a check for the first time in years and all those things to get registered and we know it was an inconvenience but we really appreciate for the most part. It's really understanding and I appreciate that also want to do a big thank you to our staff as you can imagine the impact that has of those thousands of transactions taking in place online and all of a sudden those are phone calls and those are in person visits. And it was our desk staff stepped up and were phenomenal, but the reality is they could not have done it on their own and so it was program staff everywhere all hands on deck. The team really did a tremendous job and stepping up and mitigating. I told a number of people. This really was something it was vendor related merchant related it really was something that was out of our control but what I'm very proud of is none of, none of the team ever took that as it meant that we couldn't do something about it. Yes, it was out of our control, but now it was time for us to do something and everybody. Without even being asked stepped up and did a great job so again wanted to apologize to the community for that inconvenience. We are doing things still on the back end working to to make sure that it's not an issue that happens in the future and features that the system has and making sure that we're prepared for these future registration dates and don't run into these problems and and maybe some internal things we can do a little bit differently to try to spread the impact of, of the big registration date so just wanted to update the group on that in case you had heard anything. That's kind of the full story of what went down and again, I think we're in a good spot now everything seems to be resolved and we look forward to making sure we don't put into that problem in the future. Thanks, Jeff. Thanks, Jeff. Yeah, thanks, Jen and Jeff. You're the Taylor Swift of recreation programs and thanks, but that was important to explain to the public to so I appreciate you coming on to let folks know that transparency is always good so let's hopefully we can. We can do it better next time but that's kind of a good problem to have too many people wanting to sign up for programs so good to hear. Are there any questions or comments from other board members for Jen or Jeff. Carol go ahead please. Thank you. Jen, excuse me if I over didn't hear this, but is the MLK park. All weather field going to be a first for Santa Rosa city parks. Yes, it will be the first field going in. That's right. Very exciting. Very exciting. Yes. Thank you. Okay, any other questions or comments. Madonna. Let's go ahead. Thank you so much. So that's really exciting $5 million for the park. You mentioned Jen, community outreach or engagement what what does that mean. As far as, you know what what does that mean. That's going to be very similar to our other master planning processes where we meet with the folks that live in the community and meet with our community groups and gather input on what they would like to see we've heard through many different informal methods on what this community would like, but we want to formalize it with a master planning process. So that means three to four meetings that with the community to gather it'll come back to this board for review and hopefully recommendation to counsel for approval. And at that point once we're all satisfied with that master plan and what that looks like we'll go to council for council approval and we can start the construction so it's a pretty in depth discussion with the community and we always plan on about three meetings, but we never know if we need to have additional meetings or specialized meetings with certain groups so if you have any thoughts and ideas about that. I do, but I can, you know, I definitely want to help engage the community there. But then also, you know, is there going to be once it's complete is there going to be a reveal a say open house type for the park. Yes, there'll be a big, for sure, a big celebration with our council members and, and city officials and board members here, as well as officials from the state housing authority as well. That's great. And what I would like to what I would like to who I would like to have there I would like to have you know, people in the black community, you know, open it open that us open us up in a prayer there are a native. You know, but invite them in to do maybe some of their songs some of their dance something that is to their culture. I would really like to advocate for for them on that. Thank you. Yeah, that sounds fantastic and I'll follow up with you offline as well when we get closer to developing our plan for reaching out to the community. So that sounds great. Thank you. Yeah, thanks Madonna definitely Jen, please reach out to board member crews and that is that's Councilor Alvarez district I think it's right right on the line so I think the parks in his district so definitely some great opportunities for community engagement. That's exciting. Any other questions or comments from the board. I had a quick comment question. Well, yeah, thank you. Thank you to the maintenance crew want to get back to that. You keep the city running and especially when stuff's going wrong so thank you for keeping us safe and getting the trees off the road. That doesn't sound like a fun day, but that's what you do for a living so thank you for getting that done everyone and just a quick question on the grant. We don't need to get to in depth here Jen but we've applied for a lot of grants on that did that to doing all that work on those other applications actually make this more likely to happen like did you have more data on the park or did that lead to this. Yes, you're absolutely correct and once we develop the first grant application we just modify it from there. It was hugely helpful. It was a tight turnaround for this grant, and a huge long shot. So, we will plug in our granting information so it wasn't visit every grant application as a lift but it wasn't as huge of a list as starting from scratch so yes. Great to see us get that. Okay. Thank you for the reports and now we will move on to our board member reports and Paul just to give you an idea of what I know you were watching last month but just to give you an idea of what we do here. This is just you don't have to give any report. You can just say no report for the month or you can talk about a cool visit that you had to a park. I think, you know, wrecking parks related. And, like I said, you don't have to so don't feel pressured to do that I like to go to a try to go to a new park every month so I'd like to share that. Anything you want so I'll have someone else leave it off and come back to you Carol, why don't you leave it off this month for your board member report, please. Sure. The first thing I did after our last meeting was go to the unum dedication, which was brilliant. And when I say brilliant I mean in an illuminating kind of way, when the lights went on at night, it, it was like a. It was like a diamond tiara at the courthouse square so that was very joyous. I am sorry to say I have not been down to spend time since but looking forward to see how it is in real life as opposed to during the dedication. And as another board member, I participated in the place to play clean up a couple weeks ago. I somehow lucked out and didn't end up spending quality time with the hula ho, which, according to my husband was truly a workout, but I did use my lower back for the bark work and working in the dog park was very satisfying. I also had the opportunity to go to the first clean up Santa Rosa I think is the name it was last Friday, Cleveland Avenue, Pioneer Road, and the beginning of a new volunteer program on city streets that involves many departments including park maintenance. And Sunday I had the pleasure of going on a hike that started in city park Howard's transition to regional park. And then up to State Park, Annadale, and what a true blessing we, we have in that triumphant of parks, all connecting. And for the first time I noticed signage for Bay trail, I don't know if that's new or not. But some of the trails in Annadale are now part of the Bay rich, excuse me if I'm getting that wrong, the, the long hike, that's a statewide program. So that was pretty cool. And just found out thanks to another rural cemetery volunteer that we too have trees down and they will be dealt with next week. All right, thank you Carol see Carol you said too high of a bar now Paul's going to be intimidated and not going to have his full some of a report. So Paul, just an FYI, many of you work for a living I'm done with that so I get to devote more time do not do not use my bar. Thank you for all you do. Let's go to Carolina next give a report this month Carolina. Oh, please unmute. Thank you for doing that. There we go. I do I'm not quite as thorough as Carol. I, I did go downtown to the, you know, display, it's fabulous. It's like it's just when Carol said, it's absolutely beautiful. It's just down there and we just walked all around it, and it was just really delightful. I would encourage you to do that when you're downtown, just step over on the green and you can see it it's really great. But I am going to bend your ear one more time, because it's almost merit award time. So we've had our first meeting, and the merit award is going to be Monday, September 18 at the Finlay Center. So I'm going to be reminding you in an ever so gentle way. There are times about talking it up. I'll tell you when the applications are available, and etc. So I mostly did that, except I did. I did go to Franklin Park, and it was only just a short little jaunt in there, because I met someone but that park has a wonderful feel to it. It just feels gentle. You know, I, I, I would encourage you if you don't have a lot of time to just stop by and get out of the car and walk in there. It just feels lovely. So sorry Carol I didn't follow your, your hike. That's great. I went to Franklin Park to this last month. It is. Oh, did you. Yeah. Okay. Madonna, do you have a report this month? Not so much a report, but we are so for Yakima Indian education out by shown farms we are having a resource fair this weekend. You know, and it is out on land. So that, but then also people have been, and I don't even know if this has anything to do with us but people have been expressing to me their concerns for the, the trail the Joe or doder trail, and the people on house that are coming back. And we will mention that in my meeting and so doing, doing that job of mentioning it the concerns of not only native communities but I'm also elders on that bike. And so I wanted to put that out there. Thank you. Thanks, that that is a county property but a lot of folks think it's our property it's totally okay to bring up the links to one of our parks. And I hope the county can work on some solutions to that. Guido, do you have a report from this month. I think I did that right now. You can hear me. Yeah, we can. Sorry about that. I don't have a specific report other than to bring up some comments that I made on Southwest Community Park on her Avenue. And I really feel that we should put some lighting in there. The, the Hispanic people are in there till after dark, the kids playing I just like when they come home from work and the father grabs the kids and they head to the park. And they're having a beautiful time but it's really it's really dark as well as where the city. The bus picks up and drops off people there's no lights there. So I think it would be a little more secure security. Advantage anyway that we had some lighting in there and it could the lights could go off at nine o'clock or something but it gets dark so soon now that they're in there. You go by there and you see all the cars still there people gathering around and that's. And the other thing is we have a new housing building going up there on her now and on that side of the street there's no sidewalks for the, the number of kids is going to be 154 units. So you figure there's going to be a lot of children that are going to want to walk two blocks down to the park and they're going to have to run across the street. There's so much traffic on her now that I really feel that the city needs to get some sidewalk on the south it's north side of her now so the kids can stay there until we get down to to the street that they can cross over into the park. Make it a little safer. That's it. Okay, thank you. Paul, now we're going to go to you if you have any report from this month. Right, I was taking notes last meeting guys so I do have a report. I visited. I believe it's brush Creek Community Park. It's a small little park right off. Great little park took my kids. It's fun. No complaints everything looked nice and clean to me while I was there and also visit coffee park regularly and things are looking good there as well so that's it. No, no maintenance updates but things are looking good at the two parks I visited. Nice. Good job visiting a new park. Thank you. Oh Madonna, do you have something to add to. I did sorry about that. So yes, shout out to the city of Santa Rosa there's a field. Lincoln link lane in in West Night Street and there has been graffiti there for, I don't even know how long because I go that way for driving to work. And then they finally painted over it, but I thought this happens all the time and normally when there's a mural that happens less so I don't know who makes that decision but I kind of think we probably should put a mural up there something beautiful for that area so that it's not marked up with gang graffiti. Great. Thanks for that. I agree with your comments. I think the art in public places might have some sort of mural fund or something Madonna I'm not sure, but maybe if you email Jen she can try to connect you with someone at the city. Thank you. Yeah, absolutely. Great. Okay, thanks everyone for your report so my report I'll actually piggyback on that council member Rogers is doing a graffiti cleanup. And it might be this weekend I'm not sure about that but he will advertise it on all of social media and such. But yeah he that is a big issue in his district downtown so he likes to do those regularly. Hopefully I'll hit some park properties and yeah not much report from this one for me I sadly had to miss the unum dedication I was out of town for work but I have gone back and it looks great. It's interesting because it's kind of a different sculpture in the daytime and at nighttime so it's really cool piece of public art in that way that you get to see different facets of it depending on the time of the day and every time I've gone by you know I work downtown so I see it a lot and people are using it, they're walking in it taking pictures in it, touching it which is part of public art to. And I do know that we're going to have another piece of public art in that square should be later this year the root of solid fountains coming back so really good to see courthouse square, looking even better. I did go to the place to play park cleanup. Thanks everyone for coming to that our mayor our new mayor showed up as well. I think council member McDonald might have come to yep so thank you council members for coming thanks to all the volunteers. I was on the, the hula hoe or whatever it's called. That is a workout. But I also put some more chips in dog park my dog likes that park so I figured, good to help out and someone's throwing a birthday party there by the way they like that place so much they were throwing a birthday party at the dog park so. Good job to everyone. And that is my report from this month so we will now. We will now move on to our first scheduled item. And item number eight, and that is our board of community services ordinance update. Our assistant parks planner Emily and her will present our ordinance subcommittee recommended updates, and we are going to go, hopefully to a vote to move that on to the city council. So Emily, please take it away. We can't hear you if you are speaking right now. All right, can you confirm that you're seeing the full presentation and not the notes page. I don't see any notes it looks like the normal slideshow feel fabulous thank you so much. Thank you. Good afternoon chair pets and members of the board and Emily and her partner assistant. And I'm here today to discuss updates to the board's bylaws and the related council ordinance. As you may recall the current code and council ordinances that govern the board required the board to have eight members with five members needed to achieve quorum. However, the board has only seven members because each of the seven council members appoint one board member. The board has been functioning with seven members since 2006. And this obviously places a much higher burden on each of you to attend every meeting. And it will be, you know, even more critical when we move next month into meeting in person. To align the board membership with the city charter and council policy 0000-06 a new ordinance has to be written and adopted to amend the city code. To create a new ordinance the board formed a subcommittee of three members who met four times over the past three months. They updated the board's bylaws and drafted the new ordinance. And we're here today to share their work and ask for your feedback and recommendation to council. So this diagram shows how the board's five governing documents work together and relate to one another. Over the past three months the subcommittee has updated the board's bylaws here, and then also has drafted a new ordinance which falls here. So first we're going to talk about the changes that were made to the bylaws. There are nine major changes that were made to bring, I guess a ministry major but nine changes that were made to bring the bylaws into alignment with the board's governing documents, and also to reflect the board's current role. I'm going to go through the proposed changes one by one, and we'll open the floor for discussion after each item. So that four of these items we did discuss at the January meeting, but we're bringing them back so that they are part of the overall discussion. So the first is the subcommittee is recommending changing the name of the board so that it reflects the name of the department that it advises. Next slide that the proposed name is the Parks and Recreation Board, because it is staff's understanding that the name of the department will may become Parks and Recreation. However, as Jen mentioned, they're alluded to in her update, the city manager could decide to leave the department's name is Recreation and Parks. And if that is the case, then the board would be called the Recreation and Parks Board. So today we're asking for your support for the name of the board to align with the name of the department. So with that, is there, are there any questions on the board name? Yes, I was on the board in Petaluma for 10 years, and we made it recreation and excuse me Parks and Rec. And that's because Parks come first and then the recreation goes into the park. And I think it should be Parks and Recreation. I'll jump in here just real quick Emily, I think that we'll go with Parks and Rec because I've heard from some council members and these thoughts from the city manager's office. And as Emily explained, we can we can do a switcheroo back if needed. But I think what is really key is that we're getting rid of our current kind of generic name and going to a descriptive name that describes what we actually do. So I just want to put those that that in there Carol go ahead. Thank you. I don't know how much it work is necessary to update all of the references to the name. My hope would be, they would only have to go in once and update from board of community services to whatever the final name of our board is which in my opinion should be an exact replica of the department name. For both simplicity and consistency. Great. Thanks Carol. Any, any other comments on this item from anyone. Okay. Please proceed Emily. Thank you, Logan. The subcommittee drafted a new purpose statement to better reflect what the board does. The purpose of the recreation parks and recreation board is to review parks and recreation policies facilities and programs and advise the director of parks and recreation and city council on their effectiveness to seek public input and engagement on matters related to city facilities and recreation programs, and to serve as an advocate for recreation and parks in the community. And this new purpose goes beyond the old purpose to incorporate the board's role in public engagement and advocacy, when it comes to parks and recreation and the community. Yep. Go ahead. Oh, sorry, we're stopping there. Anyone anyone have any questions on our new proposed purpose statement. Okay, not seeing any. Go ahead. So, the subcommittee updated and added to the board's powers and duties. Most recently the board had five specific powers and duties. And the subcommittee is proposing increasing the number to nine, not 10 of my slide says we'll say I was sick last week and a little bit in a brain fog so I apologize for that mistake. And the updates and changes to the powers and duties serve the following purposes to focus the board's role wholly on parks, recreation and their maintenance, and away from the community beautification and community relations, which are roles that the board now takes care of or works on, as well as to specify the board's areas of oversight to make recommendations to counsel for their approval to actively engage with residents and with your particular council members so that the community cares about what's going on with parks and recreation and Santa Rosa. And finally turn sure that the maintenance of Santa Rosa's parks and recreation facilities is a priority for and responsibility of the board. Are there any questions on and hopefully we've also read through the both the red line and the clean copies of the bylaws so you can see exactly what the wording of the exact powers and duties. Which ones are new and which ones have just been updated or kept. I'll go ahead Emily. Thank you. So next, talk about the number of members. This is the impetus for actually doing this, doing this process is that we need to change the number of board members from eight to seven in order to align with the number of council members, as well as to align with the city's charter and council policy six. Any questions there. Our feedback. This will make our quorum for people right now it is five and that is sometimes annoying. So this will be helpful for holding meetings. Absolutely. You can go ahead, am I. The next is chair duties, the subcommittee increased the number of chair duties from five to seven and updated the language of other duties to reflect what the chair actually does. All the language in green is the original language from the 1989 bylaws, and the language in blue is the new language. So the chair will preside at meetings of the board, assist the staff liaison with the agenda for board meetings, represent the board at city events, submit an annual report to the board and city council and create an annual work plan with the board, represent the board before the city council on items of significance, appoint committees as needed, and receive quarterly attendance reports and immediately notify the appointing council member if a parks and recreation board member is absent without cause for two regular meetings. And that number seven comes directly from Council policy six. Any thoughts on that one, or Logan or Carol if you have more information to add to that. Nothing to add. Nope. Okay. Thank you. The committee proposes moving the meeting start time from 4pm to 5pm in order to ensure that the public can participate in the meeting outside of business hours, and also to allow more residents who work nine to five to participate on the board. The committee did look at the meeting start time for the boards and commissions across the city as we discussed last at the last meeting and start times vary throughout the boards but almost the majority of them do meet during business hours. So we looked at the suggestion of starting the meeting at 6pm, and the subcommittee really felt like it would be just too much of an imposition on both the staff and the board to meet then, and it's also kind of you know, like, especially for younger families, families and young children to that's kind of dinner and bedtime so it starts so it's harder maybe the public to join. Was there a rationale there. Was there any discussion that you'd like to have around that. If, if I could so I didn't get to speak to the last meeting but I would just like to note that I do like the floor pm start time. I understand that it does conflict with some people schedule and with work and things of that nature, but I do think since the purpose of this right is to inform the public and things of that nature. The clock I know can be difficult for some people similar to kind of six o'clock it is right around that dinner, getting kids ready type of time. So four o'clock to me just seemed as if you least you get a little headway right you kind of get that maybe 3045 minutes before you got to get dinner going that you can either call into the meeting or listen or something of that nature. I would just like to keep that in mind if we are going to be setting meeting times that sometimes a little earlier is helpful for those, you know, dealing with kids or soccer brackets whatever it may be so just that's my comment. I agree with Paul four o'clock is more convenient for me also as far as my events on Wednesday so it just isn't I don't, we don't usually have great crowds of people coming in to talk to us so if they do, we will still be there at five. We get a lot of things done before, and then we able to deal with something that had a crowd or needed some serious long discussion. We'd have everything else under the way, if started at four. Let's get everyone's thoughts on that Carol, you have a comment on that. So much a comment is just a point of clarification and that is starts with a query. If the start time were to, and this is because we're going back to real life and many of our board members have not had the joy of getting to Finley center at the end of the work day, which can prove challenging be at a four o'clock or a five o'clock start time. My point of clarification is if we change the start time to something other than four o'clock best case scenario what month would it be foreseen going into effect and just FYI, regardless we can assume March the first meeting back in real life will not have a new start time. That's basically all I wanted to suggest other than an interest in listening to the other board members opinions on start time. Let me let me ask, let me ask, have the other board members weigh in Carol and then I'll have staff answer the question about when this will become a final ordinance because I think that was how you're asking when it would be passed by the council and it would take effect. It's more that people just understand if we vote on something today that it does not go in the ship does not turn quickly. Okay, let's let me just let's stick on the start on the time, just because we're on that and let's get thoughts from other board members Madonna the other opinion about for 5pm start time. Sure. Thank you. Five, I would go with for my personal reasons getting there. And then I don't know if more people would go at five, I think we could try it. If no one goes, then we could go back to four. Thank you. Guido, what are your thoughts. Come on. Does it matter to me being retired, you know, four or five. I kind of like to five a little bit better but the course fine too. All right, I like five personally, and it is, there's a personal reason I have to use an hour of vacation time every month so that is unfortunately some locked income. And there are some practical reasons as well if we hold a public hearing, which we don't do very often but like a park plan that is required by the city code to be at 5pm or later. So we'd have to do and that the meeting might go past then, but we'd have to extend the meeting to 5pm. We did that. That was another reason that we chose five at the subcommittee level. Well, we can, we can definitely debate that separately if we want we want to get this done tonight though. Ideally, but let's real quick Carol hold on. Do you have something on the start time. Yeah, just another point of clarification from staff. If let's say we changed it to five and then as Madonna suggested wanted to go back to four doesn't have to go through the entire city council procedure again. If we change our mind. Yeah, why don't you answer that Emily or Jen and then also explain how long it will take to get through the city council. This time or in the future. I would anticipate that this will take it till June or July sometime during the summer about it would go into effect. And as for changing the time back it would, I believe it have to go back to back to council again through the ordinance and be a very simple ordinance that would just change the time. We don't have time with subcommittee of the really straightforward but we wouldn't need to go back through the process. It's, is it possible. Sorry, is it possible to state in the ordinance that the meeting start time shall take place between 4pm and 6pm. Is it possible just to include that in the ordinance language and then start times could be set via the board. Is that a possibility or do we have to per code have a hard. I guess time as opposed to a range. Well I was thinking maybe we don't put the time in at all. Might be the easier way to deal with that but I'll check, I'll check into that if we have to have it. That's a great question great legal question Paul I think the brown act stipulates that we have to have a posted meeting start time. So I suppose we could change that or decide every month I wouldn't. I wouldn't recommend that though because people need to be able to rely on a consistent time, the, you know, plan their schedule or if they want to comment on something. Know when they're going to do that. I'm not familiar with any board that has a variable start time and I think that is a violation of the brown act and I'm not sure about that part. Fair enough I said no. No, it's a great question. Yeah. Good question. And you, you unmuted like you had to say something anything dad. I was just going to say that we do need to have a consistent time on an annual basis for this so whatever we do decide we need to decide a time. So we did, if you did make it five and then go back to four you're looking at an additional three to four months minimum to make that change a council. So you're looking at a potentially year long process. So I would I would say if this needs more debate. It's something that we can bring this portion of this discussion back to the board and have a more lengthy discussion or we can talk about it more at this point but we do need to narrow down the time. So, if we were to table this part of it for now so if we're going to talk about this in the future Jen. Are we still able to advance the ordinance and then say come back next month and decide on a better time and that still gets into the overall ordinance update to the council does it further delay the council action, I guess, bottom line. Right now you wouldn't be delaying the council action if we just took this particular item off the table. We still have as Emily will get into later rounds through the city attorney's office as well as the city manager's office that has to go through so we have some time as a as an organization as a board to to bring this back this one item back for sure. Okay, thank you Carol did you have a question. I was just going to comment that for once the slow turning ship might work in our benefit if we could get the ball roll rolling, we are either stuck or blessed with a four o'clock start time for a couple of months, and have the opportunity to see either how that works or how it stymies the current members of the board so blessing in disguise perhaps. So, let's, we haven't done a motion yet. So, when we get to the point for emotion someone can take this part out. And I think, I think we're having enough debate that it'd be a good idea to have a lengthier discussion on the meeting start time. Maybe for next month. Jan or Emily, can you bring that document that you brought to the subcommittee that had all the different board start times and put that into the packet for next month. And Paul you can, you can think about this further and comment next month, you signed up for a 4pm meeting time I assume so are you, would you be unable to serve at 5pm I don't want to switch. Oh no not at all and honestly personally for me probably 6pm is best, but I just know since this is kind of a. This one truly is, you know, a public committee parks and racks things. And it's kind of a family oriented committee so to speak and I just know personally. Five can be rough, you know, especially if you got little ones you're trying to make dinner you're trying to do whatever I feel like the four o'clock start time. So at least that little leeway where you know hey if I want to be there at the beginning of a meeting or something important to me, I can set 30 minutes aside be there and still be home for dinner type of thing. But no as far as attendance anything like that I can come at any time that's that's not a problem and again 6pm is probably best for me personally. But just on a community organizational level however you want to put it I think 4pm is good for those with families. It's just a note. Okay, appreciate your thoughts so let's we'll bring this one back. Folks can think about it for a month figure out in their own lives maybe talk to some folks in the community if you could. And correct me if I'm wrong Jen but people members of the public will still be able to participate virtually so they'll still be able to call in. I think that's a good point in the meeting right they don't have to show up in person. That's correct yeah I think I missed that part of my update but yeah the community community members will still be able to participate virtually if they can't make it there in person, and they can also send emails etc. That's needed as well and we chair I just want to get you when, if we do bring this one back, we'll bring back some of the information we brought to the subcommittee and answer some of those questions that came up tonight as well. So I want to respect everyone's thoughts on this and sounds like we got some more thinking to do so let's let's put this one aside for now, and then if you want to keep going through the presentation Emily, that'd be great. Great. Thank you. Currently in the bylaws there's no mention of the staffing requirements needed to run the board. The committee added language to call out the two staff members who have roles related to the board and what those roles are. The staff liaison is the Parks and Recreation Director or their designee. Currently, Jen Sanchez, Deputy Director of Parks fills this role. If and when a director is hired for the department, the director would fill that role. The Boarding Secretary complies with all procedural requirements related to the board. Currently Shelly McClure Administrative Secretary fills this role. Any questions or additions or feedback. But this required new staff hires or just clarification of roles. It's just yet, putting in the role, putting the roles into the bylaws. Got it. Yeah, calling them out. So changing the number of members back from eight to seven. Also changes the number of members needed to achieve quorum as Logan mentioned, it would go from five to four. And that would put us in alignment in alignment with the city charter and council policy six questions about that. And then to make it easier for board members as well as staff to find and keep up with city policies and procedures that relate directly to the board. The subcommittee incorporated language from other governing documents into the bylaws, specifically the city council policies. There's information in article four under membership related to new member orientation, member attendance and incumbent members, and all that information comes from council policy six. And then there's also information on conflict of interest and ethics, which comes from council policies three, six, and 51. And then directly from these council policies, so board members and staff don't have to dig through each and every document to find the bits and pieces that relate directly to the board. So I'm curious if anybody learned anything while reading through these. When they read the bylaws. Because there are a lot of documents to read to get up to speed on on what your, your role as a member of the board. Okay, and being nodding heads, yep. Yeah, great, great. So that concludes the bylaws, and we'll move on to the new ordinance language. The language in the proposed council ordinance is very high level and brief that covers the nuts and bolts of what the board is and how it is structured. And the language addresses the eight items on the slide, most of which we just went through in the bylaws, the name of the board, the number of members on the board, how members are appointed, how long they serve, how they can be moved from the board, the statement of purpose for the board, the quorum, and the powers and duties. So yeah we really had to address the bylaws before the ordinance because the ordinance is really the nuts and bolts versus the meat of what you do. Any questions on this? Or did you have any questions when you reviewed the entire ordinance? Great. So there is one area outside of the subcommittees work but related to it that we wanted to discuss with you today. And that is the opportunity for staff to investigate the possibility of the advisory board moving to a commission. And I think that the difference is between the two. And I've just kind of begun research on this so I'm sure there's still questions that I won't be able to answer at this point in time but as many of you have been part of this board for a while, you know that you review plans and policies, operations and budgets and then you recommend them forward to council for adoption. And if you were to be a commission, then the commission would review those same plans and policies and budgets, but you would also make the final decision on those of those and be the one to adopt them. And with that said the commission's decisions could be appealed to council for a final decision. And there was something that perhaps the community was unhappy with or the board or the council can agree on the commission couldn't agree on it could move forward to council to make that final decision. Or if there was a controversial item that the council the commission went to weigh in on but wanted council to review and make the final decision on that could move forward to council. The other difference is that a commission would have a more formal structure, more like council, where instead of they're just being the scheduled items like this presentation, there could be consent items that where you've got the background information and just pass them all at one time before moving on to scheduled items. There could be an opportunity and a set time on the agenda for like public hearings. So the public always knows that they tune in at 530 that's when the public hearing would start. The, another thing is that a commissioner or the whole commission could refer items directly to staff for review. And those could be items that members of the public brought forward to you or something that you came across in your reading or day to day life that you thought that would be important for the commission to explore and understand better. So we could have a study session or a closed session to with the commission to learn about and discuss the item and tail. One thing that I found looking at other agencies. Parks and Rec commissions was that some require. Requests that there are certain field specific qualifications of some are all of the members, be it an educational background or worker life experience in the field or just involvement or knowledge in the field so it could be as something as simple as you are a soccer coach and your child played soccer for 16 years and you know how things work in the county and you have that experience to bring forward to the board, or whether or not you have a degree in parks and tourism or something like that. But that's just something to explore. So, with that general information, staff would like to know if you would like to like for us to continue to research and investigate this. And if you would, then we will take this forward to council when we take the ordinance board to them to get their feedback to see if they are interested in us exploring this further. If they were to and we move forward with it, we would also have to kind of go through this process again is forming a subcommittee and creating bylaws to organize and regulate the commission and going through the ordinance process. Again, which is not an issue it's just a time a time thing. So with that I would love to hear your thoughts on. So let me just clarify one thing if I could Emily, we're going to the advisory board verse commission. We are going to be putting that into our recommendations that we're sending to the city council. That's the process. No, we were. We're just going to move forward with the bylaws and the ordinance right now, but when we go forward to them to present it, we want to talk about both the possibility of adding a youth member to the to the board, as well as the possibility of moving from a board to a commission. We want to know if those are things that they are a medium, amenable to, and our support above. And just if they have just general feedback for us on that. Okay, may. Okay, let's let me suggest that we. So we're going to do one motion tonight. And you want this. I guess I'm just trying to figure out how we word this you want this to be part of that motion as well this advisory verse commission action. Yeah, that's a great question. No, I wasn't thinking of it that way. I think I was thinking of it, and that we there were just the a few items that we would take forward and just to get their thoughts on before we move to the next step. So, like, we kind of table you know the youth member to the future for us to so that we can move forward, getting the number of members down from eight to seven. So, because we there's going to be a lot of changes that would have to happen if we decide to add a youth member. So it's just kind of another item that we would be exploring and investigating at the same time. I don't think that we're ready yet we can, we would probably assume I would bring my research back to the group on what it would take to become a commission, and then we would take a recommendation board from there. And I also don't think I wouldn't, I'm not going to put in an incredible amount of time and energy into doing the research before the council presentation. If they're, you know, if it's something that they're not interested in us pursuing. Yeah, so are you thinking that we here at this board would look into this more in depth that a future meeting, like, April or something. Okay. That's a good question we haven't talked about exactly how we would do that but yes it would be something that we would talk about more. Okay. Yeah, so this chair if I could just add we're really looking for feedback from the from the entire board about this particular item as well as the youth member that Emily will talk about shortly. Whereas we're looking for a motion on the all the other things we want to specifically take forward. So we're looking for an intermediary step of working with the city manager's office as well as the city attorney's office to get their feedback as well but with this and the other item for up for discussion today just hearing some general feedback from the entire board would be helpful for us so when we do come back to this board we will also have information from city manager's office as well about the topic. So before we do the other the youth commission thing I think we should go ahead and vote on the motion before we put too much else in folks heads so that we can just get that over with so let's skip back up to the top Emily just to give a quick recap of what we're looking for an emotion today. So which changes would that incorporate or that this is fine to the recommendation yep. So we're recommending that the council review the board's bylaws and by resolution adopt a city council ordinance change the name of the board to the parks and recreation board or whatever it is to align with the name of the department to update the board's purpose to align the number of members with the number of council members to reduce the number of members needed to achieve a quorum to update the board's powers and duties and to update the process for member appointment to and member removal from the board. Okay, okay that actually covered it all so that left out the meeting time and it left out the youth member and commission verse advisory perfect. Okay, so what I'm looking for is a motion from a board member to take this recommendation to the city council. Carol I see your hand up is that you introducing motion. I do I would like to move to move this forward and take a vote. Great. Do we have a second on that motion. Go ahead. I'd like to second that motion. Guido be Carolina so Guido is the second. We have a motion by Carol seconded by Guido to take this recommendation to the city council do we have any other questions or debate on that motion. Okay, seeing no other hands raised, we'll go to that vote all those in favor of the motion, please say I raise your hand. Hi. Hi. Great, we have a hand up there from Madonna as well. No one oppose and no abstentions great. Okay. Madonna I assume your hand is still just up from the yes vote, and you haven't lowered it yet. Great. Okay, so that passed unanimously thanks everyone. Okay Emily sorry to interrupt you. I just wanted to get that that done with so let's do you want to do that slide that I skipped over that had the different types of advisory boards or commissions, the area for discussion. Am I looking at the right slide. I think that. Okay, yeah. Sorry, go ahead Paul. I was just going to say a quick question for staff. As far as you guys are concerned does it make more sense to have a commission versus a board with that help as far as efficiencies charge, you know what you guys are trying to implement. Yeah, I think it's kind of another hoop you got to jump through. I guess in other words is it easier to implement some sort of change via commission structure as opposed to having to go to city council every time. Would that be one of the reasons to have a commission as opposed to just an advisory board. Okay. Yeah. But both empower staff and it empowers the board to make a strong role in what you're doing, it makes the board even more important than it is currently. And it also takes work off of councils play. But they're like I explained they're also there, if need be to support or make a make a final decision. Or for citizens to appeal. On behalf of recreation, obviously coming from not having the experience of this board being a commission. And so I'm needing to learn as we go through the process as well. But I can tell you there are things proposals and different things that come to recreation in terms of, you know, application of fees for, you know, use of parks or buildings or some of those things for permits and, and those types of things that the full process of going to council and the timeline of it makes it something that we can't even really consider. Evaluating for for something like that where I, you know, not knowing exactly what this looks like I'm guessing a little less tape for us to go through. And a little easier to go on this board is for our department so obviously easier to get on the agenda and short matter and those types of things so I, without knowing all the details of it I think it does present an opportunity for us to maybe serve the community a little bit more proactively than we can under the current current structure. And I'll just chime in there after after Jeff to say something similar I think that board member quant mentioned the, the, the pace of government before and, and this certainly would help us with some of the things we deal with today. You all are hearing the issues in the recreation parks world, more often than the council members are from staff, in particular, and that I think the biggest benefit would be to the community processes that are out there and the things like the master planning things that we bring to you the operational plans we bring to you can be handled by this by this commission. And then things that we deem that should be going to council that are maybe a little more controversial or we absolutely must have councils feedback on we can certainly take that process so it provides an interesting opportunity I know that in Emily's research she found that the board used to be a commission years ago. So I think that's kind of interesting that we've made some changes there. Any other slides on the board versus commission discussion Emily. Okay. Does anyone else have any thoughts on being an advisory board which we are right now versus commission. Carol, what are your thoughts. Going back to real life is a wonderful coincidence that that this is something that the real life newly configured board can really sink its teeth into and real life is a wonderful place to do it. I also think that it, it adds to our plate in responsibilities and possibly very much time commitment, and that is something that needs to be recognized and honored that that we are going from an advisory role into a decision making bowl and that's not something to be taken lightly. In my opinion. Carol, go ahead Carolina. Yeah, Chair Pitts should we do we have to get public comments before we vote on this. We're not voting on it today so this was just Emily. Yeah, that's why that's why I got the motion out of the way so we're done with voting today. We just wanted, we wanted to get board members thoughts on this so that Emily can do more research and and better director research based on your comments. Yeah, I just want to do it right. Absolutely. That's great question. Any other questions or comments from any other board members on this. Next item. Okay, I'll give some thoughts Emily we you know we talked about at the subcommittee I would love for us to be a commission and I think Carol is absolutely right that we shouldn't just do that lightly we need to know what we're getting into. So, I think one thing that could be helpful is a slide and I know you said you hadn't done all the research yet so I'm not attacking your slides but a slide that would better explain the new powers. That would come with a commission. I assume we're not losing any of our current powers or responsibilities. If we are let us know that but what what's new about this. And yeah, so I think that'd be helpful for the future. And then just some comments on it. Yeah, I think this is a good idea because I think the whole reason that these boards and commissions exist is to make the city council's job easier. So basically we are the distilling process. We're trying to take large amounts of stuff and make it smaller and more digestible because the city council deals with everything else besides parks and rec. We don't have time, as Jeff explained to go through a fee study. And, you know, they are literally voting on the fees, and he showed us that last meeting on everything. And I just don't think that that's maybe maybe they'll have a different opinion it's going to be up to them ultimately, but I think that their time can be better served than going through fee tables. I think that's our job is to take some of the burden off of them. And that's what this would do. So I'm glad we're moving forward and we'll talk about it more in the future. Yeah, Paul, go ahead. So following up on that as far as slide recommendations I guess, perhaps a slide just on the efficiency right just kind of turnaround time. The idea being, say you want to implement some sort of new policy under the current structure it's going to take you I don't know 18 months, whereas versus under a commission structure maybe it takes three months or something like that I don't know just something like that's the idea of, if this will streamline, you know, efforts within the department kind of what that looks like, or if not if it is, you know, another hoop to jump through, then maybe it's not a good idea. But if we get some clarification on that I think that'd be helpful. Yep, great point that's exactly what we're looking for right now. It would be really helpful if we could do that that would make our time much better use of our time for going further than if we could know what those kind of timing issues are going to be. Yeah, and I think kind of back to Jeff, Jeff would like you're going to say something go ahead. I was just going to say and I'm going to use, I'm going to quote Paul so that it's not my phrasing of it but in terms of an extra hoop to jump through. I think, you know, I could speak for Jen as well we take a lot of value and getting your advice. But I would say the current structure is more the extra hoop if you want to phrase it that way because if we're going to council we come to you first as an advisory board to get your recommendation and then we go to council. So if anything I would say it's reducing a hoop because we would come to you as an advisory and as a commission. So obviously not everything wouldn't go to council but in those things that are suitable to be decided by you as a commission, it would take a step out of the process of okay we came to you guys for your advice. Now we go to council for a decision, we would come to you guys and present and be able to achieve both of those and the one presentation. And I think you said this Emily. So, please, elaborator Jen maybe so all those decisions are appealable so if we're setting fees and we make a fee that someone hates on you know whatever boat rentals at Lake Ralphine that could be appealed to the city council right. Great. Okay, so we're still going to save them time, but there's also still that safeguard that if a resident is really upset by what we do they can go to a higher authority should be the city council. That's rare, but that would totally be the right to do that. Great. Okay, so you're thinking you'll bring this back, maybe March or April to have us do a deeper dive. That's a good question. I was thinking more that we would wait until we hear more from from city council on, or at least from the city manager and the city attorney's office and city clerk's office. Okay, I just, I did that time I thought you wanted it with the council update. You think we can get all that done by the June or July council meeting. Can you repeat that get what then. So, maybe I misunderstood our ordinance will be voted on by the city. So what we just moved forward we'll get voted on likely to June or July council meeting wasn't the intention to also get direction from the city council on this question at that same meeting. Yes. And if we hear that this board work on it, let's say in May or whenever you'll be. Will we work on it before that, that June or July city council meeting, I guess is my question. I wasn't anticipating doing that, but I'm happy. I'm happy to do that because I don't, I don't know how much information I don't think we need to take a lot of information forward to council. That's more. I mean, they do work with the planning commission that's on review board, even though it's called a board they're kind of, you know, and the public utilities board, the Board of Public Utilities, which again that one said board but it acts more as a commission. So they have experience with those to like have a better understanding I think of the difference between an advisory board and a commission. I don't look to Jen and happy to do whatever the board and Jen would like me to do. I just don't, I don't know that we need that I need to do all the research before going to council, and get your feedback on it before going to council, we're not going to set up like a commission structure figure out kind of those details before going to council. That'll be done after we get their feedback. Okay, that's logical. Go ahead, Jen. I would just want to clarify that we would want to get a go or no go from council versus, you know, to do the research and come back to this board after that, and then back to council so there's some imminent need to get the ordinances that we talked about updated immediately especially our members, our members. We recognize this is going to take a much longer time to research and do the, the work around, and that the, it's, it's unknown if we can get information back from the city manager's office and time to make it. You know, we just don't think it's going to make it in time so we can do what we can do is. And our discussion with the council is split into, into options for things to discuss and get feedback on and things to make a recommendation on and approval and it's a two step process which, and we will talk about later so just to kind of separate those things is this is going to take so much longer to determine. And it would mean a major restructuring of everything we've been working on so far. So it's worth while asking the question of you all of this board, as well as our city executive team and our accounts, just to hear from you all. And if everybody's looking like we should do this when we will move forward, staff is certainly supported supportive of looking at a higher level of approval process from this board. Okay. Thank you, Jen. So it sounds like the board. Anyone jump in if I'm mischaracterizing it sounds like we're totally fine with you moving forward on doing more research, bringing it to the council seeing their thoughts and then doing more research and coming back to us. Anyone has any objection to that. Now's your time. Okay, great. You've gotten direction. Thank you. And now do you want to talk about the youth commission member Emily. I am happy to do that I will tell you I did not incorporate that into the presentation since I'm sorry last month and I felt like the board said, yes, please explore that. I'd be happy to open that discussion back up and hear more if you've thought about it in more detail, and you have other questions you'd like me to explore, or if, if Paul I don't know if you heard that discussion and you have personal thoughts on it that you'd like to share with the group. I was listening. Last meeting no, no, no additional thoughts that I thought you guys did a good run down. And hopefully there can be a youth member. Yeah, my mistake I thought we were talking about that again tonight. Nope, we talked about it at length, but yeah, go ahead Carol do you have any more thoughts on that. Yeah, I think as a happy coincidence. Council member McDonald's new appointee is a junior college student. And I don't know if it's assumption or not I don't know if staff has met with him, but I think we have a young member, not necessarily a teenager coming but we have a younger member coming to our board in the near future, a voting member of the board, coming to our board. All right, well we'll incorporate board member Lopez into those future discussions. Okay. Great, then I think we are we all done with our, our ordinance update presentation then. The only other thing I have is the next steps lives. Great. Yeah, go ahead. So, and some of this has already been alluded to, but the next steps are to take the ordinance and the bylaws to the city attorney's office, the city clerk's office, and then separately to the city manager's office so that all those offices need to review and be on board and feel comfortable before we take it forward to city council. And then it will go to city council in a two step process. The first step is to bring it forward as a report item and where we'll give a presentation and answer their questions, and as Jen mentioned, and, you know, based on the way this presentation started up into here's what we want you to look at and make a decision on. And here's things that we just would like your feedback on, and we will move forward and bring it back in the future. So that that happens at one council meeting, and then at the next council meeting, the ordinance will be on the consent agenda, and unless there are concerns from the public or the council, it will be approved just part of the consent agenda. And then it goes into effect, I believe the beginning of the next month. So if it's approved, like in the middle of June, it wouldn't go in effect until July. And then the next step after that is for the city code to be updated and my understanding is that the city clerk provides city code updates to the agency that does that work once or twice a year and so within the next year, the ordinance would be the city code excuse me would be updated to reflect the ordinance. Okay. Great. Thank you for taking us through the steps. Yes, of course. But after this meeting, since you have approved this recommendation, we will go ahead and move the language forward to the city attorney's office and the city clerk's office. Great. Yes. Okay. That's all I got the end of our, that's the end of our presentation. Okay, thank you Emily. Of course. I did error and not taking public comment. So we should do that on our ordinance update. I know this is thrilling stuff. So let's see if do we have any public comments host on this agenda item. We have no hands raised at this time. Okay, good. I'm glad I didn't skip anyone. So thank you for that presentation, Emily, and we've moved it forward. So looking forward to changing our quorum and maybe next month talking about the meeting start time. Or April. Okay, we'll do that soon to get it into that final vote by the council. So we'll make sure that gets done. Okay. Great. Thank you again for doing all that research. And you might be doing more so we'll see. Okay. Thank you. So moving on to agenda item nine. That is our committee reports. And the first one is 9.1 the update from the mayor's lunch, and we still have not done that yet. We of course have a new mayor. So hopefully that'll, that'll get restarted soon. So nothing there. Okay. So the next one is November. Do you have an update from the waterways committee? We did have a meeting last month and reviewed a fencing project in the northwest area of Santa Rosa. And there is no meeting this month. Great. Thank you. Our next one is the update from the governing documents subcommittee. Okay. So we'll move on to the subcommittee now or how do we, how do we do that? What I would recommend is we can disband it temporarily and when we bring the topics of the commission and other options back. We may need to reform that subcommittee, but for right now, my recommendation would be to, to put a hold on meeting. Okay. So we can do that. The other part of it. The formation of it. Yes. Is by the chair's recommendations. So. Yeah. So I think if, if there's no objections, we can postpone it. Okay. So we'll postpone that for now. If we need to come back, we would need a third member. So we would have to name a new person to it. Okay. So we can also form subcommittees, Paul, just as a note, if you ever have. Some issue that would be outside of a normal meeting as the chair, I can, I can form a subcommittee and designate other chairs of that subcommittee. So we did that for the ordinance update. We did, did some good meetings. So thank you. Just for the last time to Carol and our former board member Terry for helping with that. We were very efficient and got done quick. So no need for it to exist anymore. Okay. Great. On to number 10. Deputy director Santos, do we have any written or electronic communications. Thank you chair pits and no electronic or communications as well. Okay. Thank you, Jen. So future agenda items. Are there any future items that any board member would like to see at a meeting. Carol, please go ahead. At the risk of sounding like a broken record. If there are any updates on parks in progress, Dutch floor comes to mind, potentially free month. I know there will be hopefully great news on South Davis park, but anything parks, parks moving forward is always wonderful to hear about. Thank you. Any other future agenda items seeing none. Okay. Thanks for that Carol. And remember that our next meeting is in person. I want to review the information that was sent around about attendance. You can, there are ways you can miss the meeting, but they have to be very specific reasons. If you're doing a remote meeting you have to basically let people into the premises as in your living room or your condo in Hawaii or wherever you happen to be you have to post the location and allow any member of the public to enter. Consider that very carefully before you, you decide to do a meeting, not in person. Again, review the rules. And before I adjourn the meeting, I did mention that graffiti cleanup from them from council member Rogers, it's Saturday at 10am. And he sent out an email. So I just wanted to let folks know that. I love to see you out there. So that is the end of our meeting for today. We will be adjourning at 538 and the next meeting will be held on Wednesday, March 22. 4pm. Thank you everyone. Have a good night. Thank you. Good night. Thanks everyone. Thanks. Thanks, Paul. Thanks. Good to meet you, Paul.