 Welcome. Thanks for joining me today for the fun easy guide to Apple photos. I really appreciate your being here and hope we have a great time together. Let me talk a little bit about what we're going to do. I expect to spend about 45 minutes to an hour and what I did this for is to answer a question that many many of my clients and friends and other people have asked me about which is how do I find my way around in Apple photos? I think Apple photos is an amazing application. We all get it with our iPhone. We are using it every single day but there's so much that's packed into it that it's easy to get kind of lost and so what I want to do is just do a high-level fun easy tour to show you guys all the cool things that you can do in Apple photos and to help you find your way around get a good foundation and see what's going on. So here's our little tour bus. We're going to get aboard this and go around and show you a few things about the system. So here we go. So first of all I wanted to emphasize that Apple photos is an ecosystem and that's one of the reasons that it can seem a little bit confusing to people because what you're really doing with each device is reaching out and changing things everywhere. So you know you may have your Mac, your iPhone, your iPad. All of these are connected through iCloud so that photos that you work on in one place end up being adjusted someplace else or edited or deleted or enhanced and you can share them from every place. So it's basically everything everywhere. This is the thing about Apple photos that makes it so unique and makes it so cool. So today just to simplify things we're really just going to be talking about the iPhone and a little bit about iCloud and your Mac. So we're going to be talking about how to get around how to see things in the basic Apple photos environment and how that looks on the iPhone and how that looks on the Mac. Now one good way to think about the Apple photos universe is that photos is really kind of a repository. It's a database. So what you're doing is you're creating these photos whether you take the pictures yourself or whether you're importing them from your emails or text messages maybe even a screenshot and all these are going into this one sort of collective space that you can get at in a whole bunch of different ways. You can think of it as kind of like a bank account where you've put all your photos into your bank and you access them from your ATM or you know from the lobby or you know from your browser on your computer. You can also think about them like iTunes because in fact it really is kind of built out of the whole iTunes concept and if you're used to iTunes you know that you have this the central collection of your music and then you have a bunch of playlists and what we're going to find as we go through this is that the albums that are created within Apple photos are essentially like playlists for your music. So it's the same idea and as we go through this I hope you'll start to see where the similarities are and make the whole process a little bit easier for you. Right now as you look at this picture you know this is this is how many of many people sort of look at their Apple photos. There's just all these pictures and they don't quite know how the heck to deal with them. Well that's what we're going to deal with today and so by the end of today you'll see how to find your images, how to organize your images and how to share your images. So those are the three things we're really going to focus on. So let's go take a look at how that works on the iPhone. Okay so I'm going to the iPhone. Okay so here we are and so what you see here is the iPhone setup that most of us are going to tap into. Now we're going to start with finding so this is this is the place if you don't take away anything else from this talk that you want to really get a handle on and that is the photos tab in Apple photos. I'm going to back out here a sec just to show so if I launch my photos this is what I'm getting and if we look at the bottom of the screen here you're going to see that there are three tabs and a search field across the bottom so four so we have photos we have a for you tab now we have an album tab and then we have a search tab. So we're just going to start out with the photos tab because that is the most important place to start. Now all of us are used to swiping through their photos to to try and find something and you're sort of looking at it as a as a long continuous group and that's fine you may be able to find steps that way but what's important about photos is that it's actually created as a chronology so everything is sorted from oldest to newest and if you look at the bottom in this newest version of the software we now have these four groups so we have all photos which is where a lot of us spend our time searching but now we also have years days and years months and days so let's just start with years so if you go to years and you have a sense as many people do of kind of when you took a photo of it's an older photo what you can do is scan back through the years and it basically just gives you a place older for each spot now what's cool about this is if you just let it sit for a second it actually will scroll through the months automatically and show you what months sort of a representative feeling for each month you can also swipe sideways and scroll through those months manually so if you're not sure which year some big event happened this is kind of a quick way to get there and say yeah this is this is the year I want to work with now when you tap on it what it does then is it drills down as you can see at the bottom it it goes two months and then you can scroll through and within those months it will find may find groups that it wants to zero in on if you tap those you'll go down to the day view and in the day view it starts to show more detail about what all was going on in that period so this is a really easy way to zero in really quickly on uh events that you you know you you know the date for and you can you can find simply chronologically now if you go back here to all photos now we're in that area now we can scan through and we can see all photos that apply to that particular timeframe so this is a quick way to again start with years months days and all photos for you to find your find your images what's really interesting about this view the all photos view that not many people realize is in the upper right hand corner we have a little plus and minus so we can tap and we actually get separate pluses and minuses and by doing that we can actually zoom out to another version of the year view and actually swipe through here to get to a year that we might want to zero in on this one is like 2013 in my collection was a pretty big year you can see that it there's quite a lot of stuff in there and so i can go to this and then i can start zeroing in on some fireworks and scenes and and other things that i've done back out now i can also then i can zoom in i can also zoom out and you will get to the point where you basically have just a single view like like so one other nifty thing about uh getting to a single view is if you find one let's see if we can find a photo with some more information okay here's a great example so here's a photo that i got to and if you hold and swipe up slowly it will show you more information about the photo so it'll show you where it's where it was taken if it has a an id on it and you can see other nearby photos other photos that are in the database that are and that's from that same area so this is really cool if you're looking for someplace you know maybe it's a summer holiday kind of place you go to every year you went to a couple of years you find one photo from that group and when you zero in for locations you can actually see everything in your library related to that area from prior years so it's very cool and that's a easy way to to get around so what you're going to find is this this whole tab the photos tab is the place to go and get familiar with to start finding your photos and and searching quickly so you're not just randomly swiping through it's really pretty cool so we're going to go back to now another thing about that is we can go into the search tab and the search tab will actually give us a similar kind of feature so we can actually search on these places this is where we get into the find you know more of the fine stuff if i if i type in beach and hit search look at what i get so the the cool new thing about the photos is that you can actually search on criteria you can search on keywords you can search on people you can search on a bunch of things and in this case what it's done is to return me all these beach related searches so i so there is a category of beach which is what photos artificial intelligence is actually identified as beach related photos so you know you can do the same thing with dog you can do the same thing with other search terms there are two photos on here that were taken on beach boulevard boulevard wherever that is there are 587 that were on or near compo beach road beach activity is is basically just a artificial intelligence search beach chair i've got 64 pictures of beach chairs so this was really cool right um i can click on the see all button and it will just show me the whole collection of photos that it's found that relate to beach if i tap on a see all it'll show me all 1150 photos that that it returned from that search it shows me that there are three that there are these moments three five seven moments that apple has created from collections and photos that relate to beaches i have these all these albums that are related to beaches have beach names and them are are beach places and then it shows these categories which again are from artificial intelligence of what apple photos recognizes fireworks you have a couple where i put keywords on them that include beach memories titles whole list of things so this is this is again a part of the part of the find category here and it's a really cool thing to do you can search on if i do new york same kind of thing here are a bunch of moments a bunch of albums keywords memories places that are that are all related to new york so between our photos searches which can be very high level or very very reduced and the searches you have all the tools you need to find these pictures that that you've added in a chronological way so you can see that compared to the old standard of folders and subfolders of you know you have a folder for 2013 you have january 2013 you have february 2013 that way just doesn't cut it anymore we have so many photos to stay in age that you really really benefit from having a database that can be searched in multiple ways and organized in multiple ways and so this is how you look at it we will be taking a look at how this is on the mac as well but it's the same process with just just a few minor differences so again this is my big takeaway that i hope hope you play with try the different views to get down to something that you feel really comfortable with this is really a great tool now next on our tour we're going to take a quick pass by the the for you section this is labeled a little differently on the mac but it's the same idea so what memories are are groups of photos that apple photos looks at and creates dynamically so these these are all things primarily that that apple has created and their their collections that it believes have some meaning for you either because of you know repetition or the people who are in them or the kind of advantages the kind of stuff you like to do apple softwares analyzing this kind of stuff to give you some kind of nice surprise pop-up features that you know you'll enjoy so here are some featured these are featured photos that it found that it believes are are meaningful to me and in fact most of them are here are some actual groups so this particular one was a photo shoot that i went on out in the snow locally and it it interpreted this as a really nice little memory that i might like to enjoy and keep and so i can i can see this as a video and it will create this little ditty that i can enjoy or i can then apply some things to it i can share that if i want to we'll get into sharing a little bit later and so there you have it these are fun things to take a look at nice to scan through you know when you have a few minutes and kind of see what it's done and what it also does then is is collects identifiers for people that it recognizes in there as well as again another location and some other related memories so that's that's the memory thing see beyond memories featured photos and we get into shared albums now on the on the phone shared the shared album activity shows up in the for you tab and gives gives you an update as to photos that have been you have been shared to you by other people through shared albums or activity that that you've created as well and then the fact this is a new thing actually in fairly new in apple photos where the software identifies pictures that you've taken and this is the case where there's a live photo that i took and it's suggesting to me that i should make a loop out of this and shows me kind of what it looks like rather than just the the quickie live photo thing it extends it i'll be talking on another session about how to do effects like that and they're a lot of fun okay next is a is the albums tab and the albums tab is a little bit of a mix it used to be all albums that you've created yourself so this is this is sort of the ultimate in organization and apple photos where you identify pictures that you want to include in something and it it puts them there essentially like a playlist we talked about that a little earlier so this is these albums you can think of them kind of as your photo playlist it also shows shared albums which we'll talk about in sharing and it had this is where they group the people tab places you know if you just go straight into places it shows you all the places that you that you have photos from and that's pretty cool too then it also has these media types now this this is another nice little addition these are excuse me these are all photos that are still from this primary photos library so again this is where everything is this is you'll have a copy of everything here but like any good database it is looking at those photos and finding specific things about those photos that will create subgroups so it automatically gives you a album of all your videos so if you know you took a video it might be faster just to go to the video tabs and go back into the dates you know the all photos or years to track it down it keeps track of all the selfies you've done it has live photos portrait you can see these this is a this is a good thing to go into and kind of familiarize yourself with the kind of things you've done and you know after over time you may not realize for instance how many burst photos you've taken and burst photos again are a sequence of photos that that happens either when you do a timed photograph or with a self-timer or if you if you choose to do a burst photograph there's a lot of cool things you can do with them but they do create a lot of pictures that you may want to go in and delete or at least edit down so you have something that's a little more meaningful so anyway that is what the album tab gets you and for our purposes most of where we're going to be is probably in the album groups that we've created ourselves and i will go into how we do that when we get onto the Mac what i am going to say here if we go back to photos um is to organize these to create those i just want to show you quickly how you select on the Mac or excuse me on the iPhone because as as you get into these okay as you get into these right next to the plus minus button there is a select button and you can select either by tapping individual photos or you can swipe a group of photos like so and once you have those selected then you can go to the share button in the lower left hand corner and tapping that you get access to a whole bunch of other options here which we'll go into later in terms of copying or emailing or in this case adding to an album we can tap that we can create a new album and just say test and there we've saved this old group to its own new album which we'll show up here and there it is test because those are the ones we just created really really easy if i wanted to i could delete that album it does not affect the photos in any way so that's how albums work all right um that is that is a basic overview of photos and again i think i think the photos tab is the is the primary place to be but you can go in and play around with all of this stuff and my hope is that what may have seemed really overwhelming and and hard to navigate will seem so much easier to navigate once you spend a little time playing with this all right so let's take a look now at how this looks when we go over to the map hang on with me while i switch screens okay so here we are on the mac so hopefully this looks a lot more familiar to you than it did a little while ago so this is this is my same photo database on the mac and now instead of having those four tabs across the bottom we now have a sidebar with these groups set up here so again we're going back to photos up here at the very top of the sidebar and we have the same tab now on the top instead of the bottom where we have all photos we have days we have months and we have years just like we did before and like before if we click into one of these we'll get a month view with these are again sort of computer generated groupings of things that it looks like we have a lot of interest in this is in fact a weekend that i i spent in new york at a photography an iphone photography class and we went out and we shot a bunch of pictures around town so this was this was really pretty cool these are these are the results of some of the places that we went um this it drills down so we started years we drill down the months and now we're uh at days and if we go into the individual picture we can now scroll through like we did before to get a better look at things and ultimately if we want to to edit the photos now in this case the information that we get about these photos is up here in the info tab and so we can click on information we grab this here's here's the little pane that pops up there we go like so so now we actually have quite a bit more information about this photo than we would see on the iphone which is another good reason to get comfortable with working in photos on your computer uh you can do a lot more work a lot faster and you can the photos are much bigger so you can see what you're doing better so um i you know most of my primary work i do on on the computer but i will do a lot of quick edits and so forth on my phone um and up here we have the same we have the location information again we if we want to we can add keywords here which we'll talk about in a sec and uh add a description so this all works in the same way that it did on the phone and now uh we will go to let's see we'll go to these memories and memories have been broken out now from that other one the for you so for you has now gotten expanded and there's my friend Ripley um so we have the same kind of thing going on and now you know these these will let me double click on them we get more to look at and can drill down to individual photos okay so that's under memories you can save these memories as well you can you can favorite these so if it comes up with something that you like you can come back to it again and again we have favorites here as a separate separate section these are all pictures that we've favorited with the little hearts um we have a people album here and my people album is still getting getting created uh so we'll let that finish scanning i just upgraded my computer and so it's still processing places here again is a bigger view the places tab recents and imports are basically the most recent photos that have come in to the database uh so sometimes if it's something i know that i photographed yesterday i may come straight to recent instead of go to photos and and scroll down all the way to the end uh and then recently deleted now deleting requires a little bit of an explanation which is that when we delete something in photos it actually does not delete it completely right away uh if i go in and delete something i'm going to hit the delete key here i'll get prompted to uh say yes i want to delete this from all devices um that is the kicker you want to be aware of when you delete something on one device it gets deleted everywhere because as you remember we have all of these devices that you have connected to your iCloud with the same information um you're the iCloud photo library its sole job is to make sure that every device is attached to it has the same pictures and so if you delete a picture in one place it deletes it everywhere if you add a picture in one place it will get added everywhere if you rename a picture if you crop a picture whatever you do on one device gets transferred everywhere else so one of the things that comes up uh quite often are people who are running out of space on their iPhone and they mistakenly believe that if they delete photos or videos on their phone that those will not get deleted from their iCloud and from other places so um in a case like that we have to figure out a different strategy because um if they went ahead and deleted stuff it actually would get deleted everywhere uh the good thing is when it when you do delete it goes into here's here's the photo that we just deleted a second ago it actually goes in here and you'll see that it says there's 29 days left before it actually gets deleted so it goes into the sort of slush fund here um where it sits and it waits in case you have second thoughts and want to come back and get it and in case you do you can go into recently deleted you can go to appear in the upper right hand corner the button says recover and i've selected it now it's gone back into the collection here it is again now so now it's back where it was so this is another cool thing about apple photos that it really is is doing its best to try and save as home from ourselves so you know who doesn't need that so that again all of these in my mind kind of belong to this this photos section okay this is this is for you know if you're interested in finding things this is where you find them and this is um easy to get around it's easy to scan again this grid in the all photos view we have a little slider in the upper right here now instead of those plus and minus things that we can we can zoom in and out to get a size that we like working with and we also have a little button up here that's kind of cool where you can you can actually have these sort as square let's see here i guess we have to go out a little bit you can have them sort as square or you can have the full frame image once it gets once it opens out to a certain size if it's a little too small it automatically goes into that square grid because they just need them for space so there you are um that is the photos tab now after that is where we get in to the searches and the organizing and so forth and down here again in this albums tab which we had on the phone here are the the premade groupings again videos selfies et cetera panoramas i love to do panoramas so i i have quite a few of those burst photos and so forth we now have screen recordings as well which you can do animated uk it also has a screenshot we all have tons of screenshots and a lot of them are pretty temporary we don't really need to keep them forever so this is a handy way to go and find screenshots that you really want to just clear out okay um the my albums is where we go to see um the albums that we've created here's that test album that i made on the iphone and it's still here but if i delete the album here by right clicking and saying delete album i will get this uh notice that says are you sure you wanted to delete this album the items in this album will still be visible on your iphone live iphone library okay so here is the test album that i created on my iphone and if i right click on that it'll give me the option to delete the album rename the album duplicate the album but i'm going to show you if you delete the album you get this alert this says are you sure you want to delete this album the items in this album will still be visible in your photo library and other albums that contain them this album will be removed from iCloud photos and all your devices so what it's saying is you can delete these albums but you will um not delete the photos that are in the albums and that's really important so you know albums are very fluid there's easy way to organize uh we showed about how to make an album on the phone the same thing happens here if i delete this i can go back to my photos collection i can select a bunch of photos in this case i can go down to my albums hit the plus sign and say i want to make an album of these pictures that i've just selected so it will do that and now i have a an album here that will allow me to name i'll make this test two and again that's that's all it takes to create an album so again we've gone through how to find your pictures this is how we organize the pictures and i'm going to share one other trick that is something you can do on the mac that you can't do on iphone and that is use a smart album now a smart album is basically a search it's a saved search so if you recall on the phone we did a search on beaches so i'm going to do the same thing here i'm going to call this my beach album i'm going to click on these criteria and say um album uh i'm going to say description includes beaches okay i didn't find a lot with the description i'm going to go to i'm going to edit the smart album i'm going to add another criteria where we say the description that's a bad one okay now i'm going to talk about a couple of ways to create albums from searches so the first thing is we have this option now to create albums from uh as smart albums which and smart albums are really saved searches so i'm going to create one so instead of album i'm going to choose smart album and i'm going to call this beaches and i've keyworded some of these now keyword is just a tag that gets added to a photo and in this case i'm going to look for the keyword beach because i have added it to um let's see see what i can find i'm paused yeah yeah i ran into a couple of glitches here i can't demonstrate unless i figure this out yeah nice right i'm not sure that's the other thing i need to oh it does have a timer but i i don't think i'm i mean i actually think i'm close to the andre right now but i don't know oh good so now i want to show you about another type of album which is a smart album and a smart album is basically a a saved search and you can search on a number of criteria but what it does is it makes this automatic search that's always looking for photos that have a certain criteria that you've defined so let's show you how that works i go down on um i go down to the my album section again because we're organizing this and the little plus sign that shows up next to my albums i click on that and one of my options is a smart album so in this case i am going to i'm gonna call this beaches to i did another beaches before and here's my search criteria now i'm going to in this case i'm going to do it based on keywords so um keyword uh that's attached to that photo keyword is a tag essentially you may think of it that way i'm going to say is and then i'm going to search these are a list of all the keywords that i've used somewhere in this database i'm going to use beach as my search and it shows that there's 445 images in here that have the keyword beach so i'm going to say okay and here they are so it has gone back to the photos collection the main photos collection it's looked for all the photos in here that have a beach tag on it and then it's collected them down here just as we said before like a playlist would on uh in itunes so this is a great way to create a collection that is going to be added on to so so now anytime that i i add new photos that i take at the beach i can add that keyword to it and it will automatically show up in this group along with everything else now how do you add a keyword good question so keywords are accessible up in the window menu and we go to keyword manager a keyword manager can also be brought up with a command k and with this in place you can you can actually select an image and then add the keyword to it in this case it's already there another way is if i go to a photo a photo of a loaf of bread if i go up to the info palette for this there are it says add a keyword there are no keywords there but i could put in bread and now there it is and if i created a new smart album where the keyword is bread that would now show up in the album so this is a this is a cool way to do it if you if you have like recurring themes that may not be found automatically with a with a search you want to make sure that they stay the same if if you do people tagging that will also you'll also be able to use smart albums to group those if you choose to it's just a another way that you can organize your photos so the final one that i want to show you is projects and projects are a way to organize your photos for things that you want to create so if you're doing if you like to do photo books for instance my projects down at the bottom of the albums list is where you would do that and what's great about this is you can import extensions from the app store that will let you create books for various manufacturers right within apple photos so these are these are a few of the photo book plugins see here's a project for a bookmaker called motif there are other bookmakers right right now as of as of today mpics which is a popular with many people offers prints i think they offer books as well you can do calendars you can do cards you can do wall prints you can do some cool wall prints so many things right from within photos so you don't have to export out you don't have to go to a web book builder in order to to create them it's it's a lot of fun and i i'll be going through how to do that in some other live training but for right now it's important just know that they're there and when you go to create a project what will happen is you will get a pop-up again you have a little plus sign down here by my project this shows you all the different categories of product that you can create all of these all these manufacturers have book design these have calendars card printing wall decor prints photo prints and then slide shows you can you can create right within apple photos and just email them out to people so that is another way that you organize your photos and then share them which is the last category we're going to talk about so you can share you can share your photos as products that you print and sand or or have somebody send for you there's a lot of cool options to do that but in terms of basic sharing in on the mac and on the iphone sharing is really just a matter of making a photo selection and using the share button which is the square with an upward arrow and in both cases as soon as you make your selection and choose the share button you get all these options of ways that you can share your your images through mail messages airdrop you can save them to the note staff or Evernote I like to do that a lot or you can send them out as as links to for somebody else to download multiple options so just keep in mind all it is is to select the photos that you want use the share button and just follow the prompts to send it in the way that you would like now there is one special thing in apple photos and that is the shared album which we talked about and i'll just we'll go through that quickly and i'll leave you with that as a final as a final sharing option if you select some photos and then choose the share button again you'll see that shared albums is one of the options now what shared albums are are photos posted to iCloud that other apple users can have can subscribe to and it shows up right in the sidebar of their photos app if they're on windows you can send a link and it'll essentially be like a web gallery so it's a great way to share these these things with people who you just want to see them it's cooler than sending an an attachment email because it's like always there you can add to it you can download from it and it it's not taking up space on your your email feed or your messages feed so what i would do in this case is i've selected the images i've said add to a shared album i can put comments in here saying this was us going out getting a christmas tree i can then add a name for the album i will call it tree hunt and then i can invite people so from here what it does is it looks at the contacts that you have on your mac or on your iphone and it literally lets you add people to it and once you hit create it will send them an invitation to join or subscribe to the shared album and where that goes is down here in the sidebar in the shared section here are shared albums so these are all albums that i'm subscribing to that either i've created and shared to somebody else or somebody else has created and shared with me and i've subscribed and i can go in and take a look at these photos whenever i want and whenever something when anything changes i'll get an alert to say hey there's a new photo showing up in the album so there we have it so we've gone through how to find your photos we've gone through how to organize your photos i'm going to flip back to the other screen and yeah so find your photos find your way around so we went through how photos the photos tab is really the the best place to start and then you can do most of your work right there we also went through search so you can you can search on multiple criteria gets better and better all the time currently i think they say that the app for the photos app can recognize about 4 000 different objects and situations so that gets better and better all the time you can add keywords if you want to be able to search on specific things over and over again and you have locations and people tagging so all of this makes it easier for you to find them and share your your work organizing we talked about albums how you can create your own albums your own proofings and when you you can the albums are kind of your playground they're just like a playlist in itunes if you you can add things to them you can delete things from them and it doesn't affect your overall photos library and then finally we talked about how to share your photos which really is as simple as selecting the things you want to share and going to that share icon wherever it is on the on the iphone or the mac and then just following the prompts to to get those photos out to whoever you want in the way that you want so i hope that you had a great time learning how to get around photos and taking our tour today it was a lot of fun here and there are going to be more of these types of live trainings so i hope to see you again on one real soon this video will be posted online and we'll have some show notes about it maybe a couple of other tidbits that you can download and enjoy in the future please tell your friends and come back soon