 Welcome to our multiple guests, including Casper, the ghost, and any other ghosts that may show up. I would like to take this time just to, for a public comment, about the tremendous response of our community to Lowden's and her family's loss. It has been amazing and heartfelt. And her comment about, this is the community I'm just really happy to be living in, was just great. So, I mean, it's tragic that she's and her family are going through that. But the community response has been really significant and stunning. So I'm very, thank you for Middlesex for doing that. Any agenda revisions? I was wondering if we might be able to clean this up a little bit, just because there's some things on here that I don't know, they seem like they've just been holdovers for a long time and I don't see Russ getting anywhere with them anytime soon. And then also, I'd like to maybe talk more, get an update on the search process, the principle. And I would like this to schedule an executive session at the end, just to talk about negotiations. Okay. For an update on that. So do that. Is there someone here that, are you, are you? Yeah, I can talk to you. Okay. So let's do the Consent Agenda. Is there any motion to approve the minutes for the meeting from January 10, 2019? Second. Any comment? I have one comment. Okay. It was, just that it was page three, right sort of up to the above the motion one. Mr. Talleyfair was uncomfortable with asking taxpayers to pay more money that is not invested in school. He's now in favor of reducing the capital fund by 30,000 because the reserve money can be transferred. My, so what I said was my, I was in support of that if that allowed us to get below the threshold as an effort to get below the threshold. So just like at the end of that sentence, but only to get under the threshold. Any other changes? So let me just, just in terms of the minutes, was that discussion you had at the time? Yes. Okay. I specifically said that I could live with that reduction if it meant us getting, if in a way to get us below the threshold. Okay. Okay. Any other changes? Okay. Proving the minutes as amended. All right. All right. Okay. Is there a motion for approval of the minutes of January 29, 2019? Second. Any discussion? Okay. All favor of approving the minutes from January 29, 2019. Please say aye. Aye. Aye. Okay. Okay. So now, do you have some suggestions on clearing up or modifying the discussion agenda for this evening? Yeah. I'm wondering if 3.4 and 3.7, those were topics of voting was really championing. And then I don't know, even about 3.2, that was something that Caroline had brought up. But I don't know what, if we're prepared to talk about that or not. I'm not sure we are, although I was hoping to talk about something we can put out that will explain the act 46 process right now for people. I think it's a little confusing. We can do that as part of the act 46 update. Sure. Okay. And then as from the, the only other thing was the action agenda was 5.2. I don't know what. Great. Okay. So we will, do we want to just talk about just taping them or eliminating them? Because if they keep turning up and we're not doing anything about it. Well, let me, I'm sorry. I am, I mean, I don't know. I waver because they keep on tabling them and then they keep on coming back. This is the resolution on remanded educational goals? Well, I think you're talking about all of them, right? I am. Let's take each one individually. So let's go with 3.2 board email correspondence. Is there a suggestion that we table that or eliminate it? Or put on to the future agenda. Because some of these should go to the future. I think we can, I think we can table out the future of agenda, especially with the next meeting potentially being the reorganization meeting and kind of talking about all the sort of structural responses or duties and how we're responding and all that we could talk about. Because I think that's where this all originated a year or so ago. Okay. So we can table 3.2, increased data collection on the school quality. I think we should put that for the future. Because that's the least important information to get. I would think. Okay. And on a going basis. Is that something that you're going to then take on? I can't commit to that. But I think it's something that we should be reminded about if it's on the future agenda items. Allison, any comment? I'm wondering if we could, I feel like we have so much going on right now with this potential merger. And we haven't heard anything about even whether or not we have a stay at this point. So I guess I would be in favor of maybe tabling these things until we know if we have a stay. It feels sort of silly to bring them up if we're being dissolved. Unless we just want to have those discussions on record going forward. I think it's going to have my record. Because it just fits a, the running board position in the public on some of these items. Otherwise it just, just, yeah, I think that would be. Has anyone resigned or is she still a member of the board who just is not here. She is still a member of the board. I haven't seen a letter of resignation and her term will expire in March. So maybe we could see if she could call into the next meeting so she could specifically speak on data collection. I think by the next meeting, the next meeting will be the new, the next board. Really? Yeah. So quick, how did that happen? So can I make a suggestion? Why don't we, why don't we table these, but rather than just automatically putting them on the next agenda that comes up is that they can be listed as future agenda items down below. And if at some point in time we decide to take them up, we can then move them into the actual agenda. Does that make sense? Sure. And that feels, maybe with even the new board members and stuff, we could specifically ask like who wants to be a champion for this thing. Is somebody just going to need to get a discussion on that for it to be useful I think and have ideas and data. Yep. Okay, so I would move that we table 3.2, 3.4 and 3.7 and put them in the future agenda items category. Okay. Is there a second? Second. Any discussion or if we had a discussion? I think we did. Okay, all in favor? All in favor. Okay, so that will bring us then to town meeting preparation. And so we have town meeting on the 5th of March, I think it is. And we are, we have a meeting I think on the 4th, the night before, to discuss the budget, even though it's not going to be voted upon. So I'm happy to go and sit and run at 6 o'clock in the library with anybody else who wants to come. I usually think to us usually go and do that. And also, how would you feel about setting up a table at town meeting if there are questions about, well, why aren't we voting on the budget this today, as we normally do, and just have a, at least have it available as a informational table. And I'd like to staff that as well with someone else. Yeah, if we want to take chefs. Yeah. Are you open to that? Yeah, I'm open to that. Okay, so let's do that. And we also have time for information about at 4.6 and where we are stationed and where we are positionally on that. Okay. You know, Amy, we used to have the tables along the hallway. We were going to town meeting for girls, girls scouts and historical sight and things like that. Are we still doing that? I've not gotten in the group, so they're welcome to. We can certainly get you some tables in the library or whatever size you just- So we could set up in the hallway? Sure, sure. Okay, great. Hey, Marilyn, welcome. So next up is Act 4.6 update. As we heard from Matthew, there are a couple of things that are pending. One is that the house has passed a bill that would give a one-year moratorium basically on towns being forced to merge. And I do think we fall within the category that is covered because it's not a blanket for moratorium. Oh, do you think? I do. I do think we fall within the category. Yeah, it's basically- Oh, we are. Okay. I wasn't sure it seemed like there was up for question when I was reading about it, but- The Senate Council made sure that we were in there somehow. So if that is taken up by the Senate and passed, I tend to think the governor, based on his public comments about more time, would sign it. So there would be essentially a one-year delay in any of these matters moving forward. There's also on Friday a hearing up in Franklin Superior Court where the litigation is currently pending where Judge Mello in the issues that are going to be argued there is motion to stay, motion to dismiss. The state has found a motion to dismiss the lawsuit and a motion to stay. You know, I have no sense because I'm not involved in the litigation as to what the chances are that the judge would rule from the bench. I tend to think experientially it's not likely given the magnitude of the decision. So that's an unknown. If he did an issue to stay, then kind of like the legislation thinks would be at halt. And we would just proceed, I think, in our current form as we are until the legal issue was decided probably by the Mont Spring Court because I'm very confident in either way that depending what the judge would- Actually, let me take that back. If the judge decided against the schools he might- he would probably dissolve this day which would then let merger go forward. But then the House bill would. Well, but the House bill and the Senate. When does it go to the board of the Senate? It has to come out of committee first. There's a lot of question marks on what's going to happen. Because the Senate did not seem as enthusiastic about the House nor as open to bypass any of the committee's recommendation or lack thereof. So it's kind of an open question as to what will happen. If we are given a stay either by the judge or at some point by the legislature and the Senate, do we then not have all this formation of the transition court? Or does that still happen? That would not happen. Okay, so that would be paused. The merger would be paused and so what would happen is this board would continue on in its usual role beyond January 30th into next year. Okay, any other- any questions on Act 46? No, just to also mention that the Articles Committee is meeting next Thursday to hopefully finalize what I guess will amounts to recommendations, recommended articles to the new unified board to do with as they wish. Okay, next up we have the building use for middle sex community access. Caroline and I are supposed to get together and work on the policy that Amy is currently using for building access. She and I have not done that yet. So we will do this for our next meeting in terms of having modifications. Have there been any problems, Amy? Well, I need the fee structure because I like literally am getting several inquiries every week and I can't really charge in an equitable way. So if you could let me know who is getting free building use, who's getting charged, what the amount is, who we view as outside, who is viewed as serving students, that'd be helpful. Okay, what are you currently doing now? We're giving them the building use form and as much as possible granting, but I thought I was going to get a policy tonight. At least the procedures around the fees and that kind of thing. So yeah, there's one particular group that would be wanting to use the gym quite a bit and I kind of had them waiting. So yeah, I'd appreciate that. It's mainly around the fees. I just want to make sure. I believe the new form is what we've been utilizing. But before I say yes to AAU, I need to understand what your priorities are. Is that the group that's been asking? AAU. But it's a new AAU group. So I've flagged for the first one that there could be additional fees that are incurred based on what the board decides. But there's a second one now. Okay. Kelly, do you have any knowledge of building use policies at other schools? No. Yeah, I hand it all in. Yeah, we have. And I do have one from Berlin. And so my recall of our last discussion was that it was an AAU type group, which is a profit making group that they get charged fees. And there's not a... But I need to know how much price. Okay. And I just want to make sure, because it is something that is being accessed by our kids, I just want to apply... Do we have a current charge that we're asking people to pay for usage? I believe there is... Isn't there a fee already? You've not been charging. Okay. But there is... I think we'll see. It was in the original policy there is the... Potential. There's a potential. Yeah. I think it was basically community versus non-community. You know, it's just... I need to know kind of what to do in an equitable way. Yeah. And I don't want to... Okay. Yeah. Okay. Charge without your say-so. Okay. I have an idea for this. Yes. But this is very fresh. I don't know if you want to try to get back to work. Are we going to try to deal with this now? Or are we going to try to... You know, if you need... You need temporary decision? If I could have a temporary... I mean, literally, I don't want to hold them back. Okay. I also don't want, you know, our staff going out. I want to make sure that I'm following your priorities. So, I know that there's this AAU group, you know... Is it AAU with just middle sex students? Or is it... No. It's broad-based. Okay. So, and is there currently a first AAU group that is using the gym? Mm-hmm. This middle school level. Okay. Are they being charged? I don't believe so. Okay. So... However, I'm not sure that the scale is the same because it's two different levels. Meeting. What's the first level? One's middle school and one's for elementary kids. So, the... But it's still AAU? Right. So, the use here could impact weekends. So, that's why I need to know, like, are we charging time and a half for custodians? Is it based on their ability and willingness? You know, it's all of those issues that I'm just wanting to make sure we're... So, with the... Is there an AAU team that uses it during the week? What was that again? Is there an AAU team that uses it during the week so that the custodian is already there? I believe that's when the middle schoolers are using it as during the typical custodial hours. But I think that's what we have to be really clear and articulate about. Okay. So... Because we're currently... You know, it's... We've got grandfather groups. We've got new groups. We've got, you know, the... That's middle sex groups. You know, there's a lot of action, which is great. Okay. So, the only proposal to address the AAU issue is that any AAU organization, since it is not a community, like a middle sex community group, even though there may be community members playing on the team, and that it's... I think you have to pay a fee to be in the AAU to the organization that if we are requiring... We had to have the custodian time come in that they pay for the... What time will reasonably be expected for the custodian to open the building up and then close it up again? And on top of that, a $35 fee would be my proposal. If anyone wants to entertain or suggest a different fee, I'd be happy with that. And this is just for this one group as well? This is just the AAU folks. Just because it's a... It's that season. What? It's... It's immediate. Right. Yeah. And also that they have to pay to be part of that. They're a money-making organization. And the other is that they have to have insurance to access the building. Any other suggestions on that? I was just wondering if... Does that cover anything? Does that cover any of the immediate issues in terms of the AAU? We've got time for cleaning. Thank you. Are you proposing custodial time plus a flat fee? Yes. Yeah. Well, I was proposing time because of opening and closing of the building because it's weekend. Well, but it's not just opening and closing because we actually need somebody there if they're using the building in case... So they have to be on site. Right. Okay, so that... Mariana, because it's not so much is the building open and secure or whatever, but more like is there somebody immediately there that knows the building if somebody decides to stuff toilet paper or toilet paper towels down the toilet or something? Right. So whatever time the custodian is there, they pay for their time that it would cost us, which is time and a half on the weekend, I'm assuming, plus a $35 fee. And this is what I should apply just to AAU until I hear from you a more expansive policy. Is that correct? I think so. Or any other AAU like... Any other activity where people have to pay to be part of it as opposed to a volunteer like kids, middle sex kids coming to learn basketball skills through a parent just willing to do that. I would say not, but for... But they would still need insurance. That's the tough one because if it's volunteer for first and second graders coming in on the weekends to develop basketball skills because we've had that before. That's covered through this. That means... What? That's usually through the basketball program. Okay. So then no. I was just wondering if we had, because I know that that was handed out, a copy of it was handed out to us last meeting other than trying to find it. But it's not. I didn't have these really on it. You know what I should thought it that... I think if you look on the Berlin school website you'll see there, they're really clear. So that's what I was... Oh, maybe I can. I did go there, I think, right after our last meeting and I found the form. But do you have any idea where it is? Program and services? So thanks. I have it here. I think... Wait. This is the updated form. I think that's correct. But Berlin, there was another sheet that I gave you that looked very similar as far as the used form and then they had another... Allison, it seemed like it was on an opening page. Yeah, I mean, this is what I found after I looked. Maybe I just didn't see an owner. But like fees were not about fees. No, it wasn't on that sheet. It wasn't on the sheet. No, I think it was on there. Because they have like school forms over here. So I thought it was really easy to use that location. Maybe, but that's what I'm just looking at. Yeah. And... So I had... In our minutes it says... It's referring to Berlin. They charge $25 for use of space for under four hours, $35 if it's over four hours. We can use constitutes time and a half for custodian plus a user fee of either $25 or $35. They do not charge for events that directly benefit students, such as Boy Scouts, Girl Scouts. And then we also talked about insurance being an issue and custodial staff at Berlin being overworked and unable to fill these positions some of the time. So are you also comfortable with putting that stipulation based on custodial availability? Yes. Just because that's... You have to have that, right? We have to have that. So the answer will be yes. Would you feel comfortable with someone other than a custodian coming in? They would not know the building, certainly. But just if we needed someone on site who was associated with the school, but not a custodian, would you feel comfortable with that? I think it needs to be someone that's an employee just because they're most familiar with the building as well as would be most aware of if someone gets hurt. With the first date. Documenting around that. Okay. I would support that stipulation just because that's a need in order to access the building. Yeah. I think it would protect your investment the best. Yep. Okay. And what about insurance? With the AAU, they will be required to... Do they show proof of insurance or do they just say they have insurance? I would make them show it. Yeah, I would do the same thing. Okay, so to summarize that with the AAU programs that are currently asking to use the school property if it's on the weekend, they have the pledge to be responsible for the custodial time needed to open the building, stay during the activity, close the building, and do any custodial work that may be needed. Plus... And it's like $35 a practice basically. Whatever the cost. And then... Well, yeah, in addition, flat fee. So let's say that the practice is... Because now I'm going to have to go back on the middle schoolers and clarify that it's $35 a practice. You want to go 25? I would go 25. So what about this? What if we charge what it is? So we should pay... I mean, if we're asking a custodian to come in, I feel like we should have to pay some sort of travel fee and they get overtime pay. And then they should also be a cleaning fee. But we should also potentially have a fund where people can apply for, either at a prior or post board meeting would be reimbursed for payment of that. So we could decide for groups that are... We have a lot of students or that we want to support in some way that we could pay for part of their fees. And that punts a little bit. It gives us some time with a more flexible rule without really laying it out for every person. And it also covers the actual cost. Because $35 is not going to cover the cost of a custodian to be there for four hours a week. $35 is in addition to... That's a user fee. Okay, in addition to the custodial... Whatever their time is. I think most groups will choose times that there's a custodian there. Quite honestly. And to keep it to the $35. Is there a custodian there on weekends? No. Not unless you call them up and say, you're available. I would need to be planned ahead. So would we have three potential folks? Connor, Nate and Pete. Right. And this is a sort of a temporary fix. For approval until we have this file. Yes. Do you want us to... So I need to clarify $35 or $25? I'm going to pose the $25. Not that I'm always about consistency with other schools. But for a link that has been using it, do I go back? Or do we go forward? I would say go forward. They're not grandfathered into the future, but they don't have to be retroactively either. So starting next week. Next time they want to use the building. Okay. Thank you for bringing that up. Okay, next up is... Update on the roof and boiler. Do you have any? Maybe boiler. I think he's going to have the bed ready next week is what they'll send. Okay. How's the roof doing? I've not heard an update on that. Have we had any leaking? We had leaking a couple of weeks ago. And we followed up with no hiding. Okay. Is there any way that we stop the leak? Or we just kind of let the weather play out? And kind of catch it off the ground? No, I know. We ended up having to have snow removed from the roof. It had gotten so deep. Just to also try to help mitigate later the melt. Past that, the difficult thing with the leaking is that it can start one place and show up another place. Nate had a sense of where it was. And I think they had tried to do a repair in the fall. Yes, that's what I thought. So, you know how it came out for the summer, right? To inspect? Yeah, there's been... I'd have to go back. We might know if it's been so on. I mean, I don't want to miss... No, that's fine. I'm trying to... Because this has been a saga. So, they've done work, but the problem persists. Right, because the permanent fix was not able to be done before August 9th. Okay. And so the permanent fix will happen. So, is that at a... Is that what the roof... Is that the roof part of this update on roof and boiler installation is about or is this separate? I believe that's separate. Okay. Do we have any idea of what's going on? I assume we're going to have to pay for this? No, it's warranty. This is covered by warranty. Just to remind everybody, I've started the digital maintenance log. So, all of the new stuff, the playground warranty, all of that is uploaded. All of our notes around the roofing. All of that is now digitally archived. So, that's what we're going to do. Okay. Okay. Digitally archived so that we can ensure smooth transitions. What a nice idea. Do we keep track of employee hours spent taking care of the roof? I'm just asking just for the purpose of reimbursement. Yeah. I cannot speak to that in this moment. Okay, thank you. We might be able to trace it back based on our log and some of the I mean all the photos of the damage of the leaks and the various things that's all on there. So, we might be able to trace that but no, I mean we can just go ahead and paint. We're working it during working hours. Does roof need to be shumbled further? No, I'm just I'm asking in terms of a community like asking community members to come out and just as a volunteer effort. Okay, on the roof. Yeah. I would be concerned about you know, it could be and it's not a bad concern but I remember when we were doing insulation on the gym we had a community effort over like two days and people were insulated the flowing in insulation. Do you remember that? I don't remember what year it was but everyone had their masks on and walking in the up in the roof. You know, blowing in the insulation. So, and I would think the folks who show up know what they're doing and it's flat. I'm not talking about the flat roof I'm not talking about the slanted roof but the flat roof where the new stuff is so. I can certainly I'm a supervisor. I already know he would seem to be talking about liability so. Are we concerned with these new issues with once again the threat of possible mold in the. I think the other issue was more ongoing and we've been tracking where the issues are and remediating them so. I'm hopeful and we did a thorough check to make sure that there was nothing else going on so I feel like we're taking good care of the health of kids. Great thank you. Hopefully this summer it will be a whole new world. Is it boiling or holding up so far? No. We'll get some smelting pots and then we'll run the hallway. Okay so next up is Remdi as an emergency shelter and wrote this up because I'm going to ask that we both to offer Remdi as an emergency shelter when there is a need and part of the discussion surrounding that is that it was a part of the discussion that we had with the community when we were doing the renovation to the building and it is I think it's just part of being a community like Middlesex where if there's a significant need for an emergency shelter around this place that would be most efficient although it would dish up school because we wouldn't have the way it would work out is that school would not be in session while there's an emergency shelter there. So Is that we couldn't have school? Is that because of safety issues? I think there's a number of combination of issues. The way the plan would work and it's not finalized is that they would be looking at the gym and the kitchen and the bathroom facilities but not the shower and it's just with kids in school it would not fit to have folks who you're not doing screenings on because it's open to the public to come in and so the emphasis would be last resort and for minimum amount of time before placement to another facility such as a hotel or something like that so when they talk about emergency shelter they truly mean an emergency shelter in the event of a disaster. So So one thing that the surface by made during one of our checks of our water system was there's seems to be some question as to whether we would be able to use it because of the water system and seem to be linked to the capacity as well as the need to maintain the reservoir for the sprinkler system. So that's just an area we need to make sure we've checked into. There was additional work that you know we were as far as like what we have to maintain with our private water system that had the key service questions. I was not in direct communication with the folks so I would encourage you to check in with me regarding some of the specifics and what the parameters were but he said that it was related to the sprinkler the holding tank for the sprinklers and the amount of water that would be necessary and so I'm not sure if they had a misunderstanding or what we need to check into but I just needed to So was me thinking that there could need to be a limitation on how many could be in the emergency and we didn't think that it could be utilized as that Oh at all? So and like I'm not sure of the truth to that but we were getting some things tagged and checked out and this was Paul, that's the Paul Tenty's emergency coordinator for Middlesex So there's question even on his and potentially of whether It sounds like a question on needs Paul would not be questioning and the people that help us with the water system Just check with me and he can put you in contact with those folks first so they can explain it specifically I'd be curious about capacity issues too what how many people could we serve and we could I don't know if they were thinking the school would still be in session I think we were pretty clear No I know we were but when Nate was talking with them I'm not sure what their understanding was so I just it's like I don't want it to pass without saying hey let's double check into this to see what some of those stipulations were So you know we can build into the motion the contingency that it would become effective provided we get confirmation that it can operate as an emergency shelter and not in parallel our water system in terms of because that would be a hazard for anybody using it as an emergency shelter so we would have to pass that contingency yeah and would we need to have certain equipment on site to like cotton things like that no meaning like the defibrillator or like just like I'm not sure if that's the right word what are the eight we do already have one of those I'm just thinking about are there other pieces of I think if they would have to supply all of the equipment that they needed in order to use it we would not be purchasing anything for the emergency it to be an emergency shelter they would come from they would come from the emergency can you approach me about animals too was that I don't know it's been months Erika and because that could be a potential problem for students if we we could make a stipulation that it would not be for animals even though there was a strong push by Erika Holm that when people shelter in emergency situations them having their animals is a benefit for the humans as well but if it's an inconsistency with our facility we can say that and just say it would not extend to folks animals so how would we find that out if you know about whether or not having animals in the school would be inconsistent I don't see how we possibly could even the people who came to shelter they could have allergies which would be life threatening not to mention how do you include animals I mean let's say my goat is my pet or my Jersey cow is my pet like why is that any less pet like I don't know I feel like that's a can of worms man no animals we gotta find other places for them and we as a community can help with that and we should but I feel like we cannot be bringing animals into the gym and we can just have it as a policy that no animals my guess is Borland probably also has something in writing about this because their school was an emergency shelter and then they had to flood a few years back ten years ago I think and then if it gets activated as an emergency shelter the Red Cross meets you there it depends on whether you sign up with the Red Cross and that is a different my understanding from Paul is that that's really a different type of because they take over and there are certain things that they want you to have on site if you are a Red Cross designated at shelter because they also provide you some equipment but they also have requirements in order to comply with their that was but it also has greater restrictions on your impact on controlling your school if it becomes an emergency shelter the Red Cross I think has more control over the building than would be under this situation because we're not talking about a Red Cross emergency shelter arrangement we're talking about middle sex emergency if we can table this I'm willing to look into this and try to figure out the answer to some of these questions and what questions we should be asking that we have not asked for our next meeting but I was also hoping that we would write a summary kind of an Act 46 update for the community and I'm not sure that I can do both of those that means somebody else to be fair I feel like my knowledge of that is tenuous at best so I'm not sure I'm the best person for it I would do it I can do that so I'll put together an emergency thing I'll send it out to everybody we'll see if there's any other questions we need to ask or any other things we need to be thinking about and Nate what's this last thing Pickard okay so shall we table it the emergency until next public information out there about when you guys pass the phone that predates me in here so I don't know much of the conversation but would I call Sarah about that you know what I don't I am sure that there's pamphlets or some type of flyer there was many many meetings and there was in part of the design actually designating a space because that was what they would have been with the Red Cross where they require like a 10 by 10 space where they can store their cots and other things on site and so it did not go that route in terms because an exchange would have gotten a generator that would have been the trade off I think so it did not go that way but having the school available as an emergency shelter I think was an ongoing discussion with the community about that so it was contingent only upon it being Red Cross and we getting a generator I think it's just more this is you know this will be another use for the community if we go through this with this renovation so it was a good way to sell it to what good way to sell the to sell the project yeah and we can okay so that's I think that's it so so do you feel comfortable talking about the principal search I can leave I can stay actually I'm asking your comfort level I don't know what you're we're just going to talk about the process yeah okay so the oh so I'm going to have to talk about the process we're just going to get because you have a little bit more knowledge than I do in terms of where things are we're just going to talk briefly about the principal search so my understanding is that the the the advertisements have been out since January 31st it's been posted on school's firm Carl looked at the other day I think there were at least 10 applications in I haven't looked at it at all we Chris and I have been drafting a letter that I need to get out letting people know about forms and timeline to go forward trying to hire an outside consultant right now and to help with the search I've talked to one person so far and they didn't have time in their schedule to do it with the search guide the search would this be a cost yes this would be a cost so last time we talked about Jennifer Miller Arsenault overseeing this project process would this person replace her what's the closing period what's the closing period on the present where you ask for our application to start we never put a closing period on it it's something that we've learned not to do what we do is say when applications will start to be reviewed which we put the end of a week from this Friday and I'm not sure if this got mentioned before but Julie Bristol sent an email to the board requesting to be on the principal search committee part of what Bill and I put together it's just going to be a communication to you know based on our discussion we ended up having a devising committee of four staff members we put our educator one special ed member from the staff two board members two community members and we put out a communication to the staff internally and then on front porch forum for folks who are interested in serving on the committee anyone who is interested in serving is going to go to Carlin, Missy, RRHR so I just wanted to truly comment on that. Some of the pieces on this is without having the lead person identified it's trying to look at that how we do these different pieces and as Brian said there's a cost so I know one of the things the consult will ask me is do you want me to do forums or do you want me to do online surveys because schools do both they do one and the other they don't do both of them they gather the aspects from community Chris and I are debated whether it's been one or the other we both want community forums but we've got to look at the cost when I find a consultant that has good references in the work they're doing and I still have a couple to go that I know of I'm going to look at what that total cost package is I've also said to Chris if that's something that falls through then it lands on my lap to do as your superintendent what why are we going this route do we not have the availability of the support that we did last time there are some factors that want to say that Jen or Kelly shouldn't do this and those factors I think it would be best for the middle six community to have an outside facilitator to do the first tier I don't I think it would be I don't know a couple things having someone having sort of someone who's facilitating the process having that shift part way through seems messy to me and so I'm kind of having a trouble seeing how that would work in a cohesive way and I guess I'm also not sure are you saying that you don't think that the community would want either one of them to lead it or I think it would be better Chris and I have been the number one thing is to heal the middle six community and I believe having someone from Central so I believe when I ask Chris to bring it to you before to have an outside facilitator that the only way to see integrity in the process is to have an outside facilitator in the middle six community is there concern that there was an integrity in the process it was accused in the first that it began the process the last time by some community members in the middle six so I think Jack felt like she was being thrown under the bus in some respects and just felt uncomfortable about it and you know she fairly just feels that she shouldn't have to endure that in some respects I can put the respect I'm just trying to understand that's the concern and you know I actually do try Don Don this is not his this is not his so we're working on a couple of people so essentially like a recruiter it's someone that works in the educational field that's done this work before and they usually are past principal or superintendent that have done this type of work they do it as a consulting service they do it for other districts and they usually will take it up to your finalist police and so they'll get up to the two finalists and then they'll pass it off from there that doesn't mean that myself and the board are part of that process but it just means that you have this person facilitating the process the integrity of the hiring and the confidentiality that needs to be there in the hiring process in place so at what point are you thinking that they would hand it off so they would probably bring it up to two finalists and then that would be handed off and then from there we'd have the finalists we'd probably have to reverse what we did last time which is the way we usually do it in all the other principal we've done it this way the way we did in Romney last time is we bring the finalists in for site visits at the beginning to come into middle sex for half days and then go conduct their site business and then we go second and that wouldn't be the consultant that would be us doing that but when we get into those second days it's a smaller subset of the committee that always does that it's usually about five people generally I had the joy of doing the last year for Berlin we did the trips together with Vera and a couple teachers so we anticipate having that I anticipate that we're probably going to be starting things up when we get back from town but we'll get the notice out to the community before that oh yeah no it should have gone yesterday or the day before what are you busy with what? does that mean he's a little busy? well my whole morning kind of got taken with something I anticipate I don't know when I would encourage that whether it's in the communication that goes out how the search committee process how it unfolds in terms of the group that becomes the search committee I would just, I see this is a great opportunity to engage voices in the process sort of usually people engage in the process and so really trying to make it as welcoming an opportunity as it could be I think that if there was one area for example that I see that could be improved on from the last process it's that it would be that I have suggestions because I'm following yours no I'm just thinking if I could always be as open and collaborative process as possible no I guess I'm just, you know how do we how do we invite people you know to be part of it that aren't typically involved with this you know I'm just thinking the integrity of the process is that if you have the same group of people involved once again you're going to run into the same issues potentially I don't know if it's possible to do something like take all the members of the middle sex community you're on the middle list put them in Excel put a random number generator in there put if we specifically ask people can you come to this forum we can draft the best thing is to get people to the forum and to come to the forum and say what are the attributes and characteristics you want to see in a principle and then asking folks because we always usually say from the community side and from the teacher side you've got to be able to represent these attributes and characteristics you can't have your own you've got to have these and if you can't do that we would ask you not to ask to be on the committee because that's really important and you know it's what happens is once you get into that committee piece for confidentiality and protecting the people that apply because whenever you're in a leadership position, usually a bunch of candidates already have a position somewhere else so keeping that confidential is really really important and so you can't be sharing that out beyond the committee until you get to the finalist where you say when you're in a finalist you're in a public you're hoping people know who they are one of the other things we have to go on is who picks and it's a kind of time frame because the sense is that the new unified board do they pick or does this board pick and it's a timing issue I think because unified board will be selected by April 2nd in the election so if this board wants to preserve it's can I say this? I would be shocked I don't know who's going to be on the unified board but I assume there will be board members that are sitting from our 32 members if they didn't take a recommendation of the existing learning board that I would honestly be really shocked not that it couldn't happen but I would be shocked I would be shocked so it's a question that I agree with you to talk about it but I just want to preface that by saying I tend to agree with you we shouldn't not be aware of that I've had that question as well do we even have the authority to make that how do we have the authority to do that? because we're still the operational board until this is the question Chris says no I say I don't know we're in different parks on this whether you have the authority to do it right now I don't know I say yes I know you say yes you say yes to that I say I don't know because there are some things about entering into contracts that we've been getting for advice that at one point was told no that's a decision from AOE that's been changing because of outside factors when can we get crystal clarity you won't have it you won't have it don't ask for it asking for crystal clarity who asked for forgiveness who asked for forgiveness so that's just something to keep in mind for the timeline I want you to hear this whole heart I want the Romney board to be able to say because I'm back to my initial thing first I had this discussion for two of us for me it's about getting I'm not so concerned about what the what is but unification of the Romney community it's got to happen that's how things are going to help the school move forward any other questions no? okay I think I can help you with on your agenda there are two other boards I haven't seen actually just do you have any sense of cost what are we talking about so usually consult these phases anywhere from $13 to $1500 a day we are in the wrong business really it's that much and how many days with the work do we expect so do we what's the out so the hourly rate is it's probably going to be 3 to 5 days with the work that's what I was saying just because you're talking about the form you're talking about the committee getting together doing the interviews does it have to mean an administrator what the person that we're oh yeah they need to know the educational business could it be a former teacher no it has to be someone that's been an administrator could it be a former administrator yeah yeah yeah I'm looking at people that do this work because they know how to do it they don't have to create stuff we're paying someone to create stuff the only question I had was in regards to recruitment is school spring I know that has been the place that everything is posted to just the place you know monster used to be the place so school spring has been the place for education it was actually bought out so it's more of a national I mean there's so much on there from across the nation yeah the other places you go now and then you go to publications and you're paying 3 to 5 thousand dollars for an ad like this and if you want a quarter size page you're in the five figures something I want to just make sure that we are casting the widest net we could it's about much what you want to spend for dollars well I'm just going to make sure that we're in the spaces where people are looking I think I don't know what you guys think but I think school spring is the place to be anybody in education that's looking at multiple states okay thanks I don't think there's anything else on the agenda that would need okay oh other than Boiler Amy said the kids are going out next week yeah okay Roy was pretty close to having that finish last time I talked to him which was like a week ago we were shooting for the 15th was the dating for that okay thank you appreciate it you're going to catch those boards that look like a couple of them with this I had to talk to two of our negotiations don't forget to do that we have an executive session at the end it was running around us to get the ones who didn't have a wrap okay Amy you have an administration report I know it's in the yeah you're just school seems to be doing well good are you getting ready for vacation it's been a you're doing your wellness and everyone is great I think I have a question I can pull it up was there anything you had questions about Chris no I had a question about the first paragraph just understanding I don't completely understand the what it's saying according to this measure we have 81% of the first graders at level 3 or 4 that's on grade level that's on grade level so you can see that there's a bit some difference between where we've talked several times about triangulation across data points FMP is showing a little bit higher than where some of our measures are like there's a bit of discrepancy between what the star 360 is showing their graders are capable of and what the FMP showed so we're still you know this is a new version and we're still Jessica still working to calibrate the teachers to make sure that we're getting the tightest alignment that we can so but you can see that we really are using that gap I really do feel like it's fairly like providing the year will be an 80% in reading that'd be terrific the other question I had was regarding the professional development around social emotional is it sounds like there's 25 some odd staff members from across the SU and I was just curious to know how many from RUMD are involved in that in the Dave Melnett class I've got four but I mean we've been doing quite a bit of that type of thinking since I arrived on site and are continuing to refine some of our systems of support there do you feel that more people it would be more people could I'm guessing there's limited slots or maybe there's a reason why there's 25 total but I'm just wondering there's been kind of district wide type of training that everybody's had it does provide we've also had Sharon has done more in-depth training ahead of I kind of like to think of her as an early enlistor that's there to kind of guide and support some of those discussions it certainly emerges within the SST team where we're trying to pull together the pieces for students so I think some of the best evidence that I have is that really kids are so much more open and willing to seek adult help that we're making progress as far as helping kids stay regulated proactively as opposed to reactively and as I mentioned have had some significant needs emerge that we've been able to navigate as a team so I think all those are evidence of that good district wide learning you know Kate the principal from Calis made a comment tonight about whether the social emotional aspect can run in conflict with potential disciplinary system is how I understood her to say that is there any sense of that in terms of what we have that did you hear her say that yeah I mean I think since I arrived at Romney I've been trying to reset how we think about discipline and to frame it more as lighting skills than a kid just being a bad kid and that's something I feel very strongly about so you know and there's been systematic things that we've done to try to instill that for restorative conversations to actually if you look at a think sheet it's actually a restorative conversation that scaffolded for a teacher to go through with kids so I actually see Romney as leading the pack in some of this thinking good thank you I think further evidence of that is the awesome thinking that kids are showing yeah no yeah so last month I actually had students arrive at Cocoa Talk with notes that they collaborated on with other students based on the previous Cocoa Talk or just all the kids know what the deal is what our format is and what it's going to look like and now they not only brought notes themselves but actually set the charge for the group that from now on if you're invited to a Cocoa Talk you should come prepared and then they put it back on me that I need to type up the notes so that they can report back to their classes so if there's a rep from the Cocoa Talk that's there they will present which is building our communication skills in authentic ways if there's not then the teacher will show that back so I was answering yeah thanks so next up is our do we actually I want to just you asked a question of AB and since I am well versed in the ways of the school first I should say I get so many fewer calls to say Romney now so like I think things are going really well I think the things we've done at least from my perspective have been really really great to speak to your question though I think one issue we run into is that parents expect discipline when another child has done something that impacts their child and that continues to potentially be an issue we run into so occasionally theoretically I might see Romney's school on my phone and theoretically my child might have done something that the person calling me understands full well wasn't so it came from a different place a place that was not a bad child place and yet there still has to be discipline happening because the other parents who are involved expect that and I understand that too but I think that's a road you know we've done more and more education but continuing to do the outreach that like Amy's been doing is really helpful so I think get other parents on board and understanding that doesn't always mean something well I think that it's that something and A I can't speak to what a consequence is for another child to another parent I'm not going to share what a consequence that one child is having that's not under your roof and secondly that there can be action that isn't punitive or maybe a mix of a consequence with a support is really because I do believe and our data tracking has gotten so much better that we're actually able to pull and go like has this happened before you know like they have had something this is a thing which actually helps us in those other conversations to act appropriately because it's not on the parent to remember that this thing keeps emerging between these two kids does that make sense and I think everything that's happening is really positive and I think as the community learns more like really we should probably mention that the staff has been doing this trauma training and some of these things where our community starts to continue to get this because I see like Maryland's over here nodding and I would certainly nod but you know five years ago I may not have been nodding the same way just because I had a different life experience but I think as our community learns more about it there's more and more acceptance of punishment does not necessarily equate to a reasonable social emotional way for a lot of kids and so so may I just humbly suggest something then if you treasure, if you appreciate that work, you need somebody who knows restorative practices as a principal leading I totally agree actually in fact I think that's probably been the most impressive I mean I'm sure there's lots of other impressive things you've brought but that is something that stood out to me I feel like you've really tried to focus on on social emotional learning in a very restorative way I think it's definitely benefited as you pointed out the bus you know the changes in what's happening on the buses kids actually come to me and say you know I made a mistake you know as opposed to coming into my office and stonewalling or blaming and those are huge changes in our student life yeah I think it's really and I think all the teachers have started there's been it's been really impressive you've done a lot for the school in that regard thank you very much thank you next up is our accent agenda and I'm going to suggest that we table 5.1 on the principal preservation policy because that is something we should pay a full strength for and we are not in voting on and discussing that is there a way I go ahead I'm done with this being on the agenda and not doing anything about it I say I I want to call a question and I want to just get this done because this has been like 6 months well actually it's been over a year well but it's been an action agenda item call the question so I moved to adopt principal preservation policy is there a second is there a discussion since we've had can I I know what Chris's thoughts are but I'd like to hear yours Brian you don't have to this is I don't know how fresh they are at this point to be honest with you top of mind is it's we are our legal counsel has advised it's not good policy and I had some other concerns that like I said probably 3 or 4 or 5 or 6 months ago or longer or fresh in my mind but I I know where I stand on it and I have express my support for the policy and I think it is a stopgap measure and it's a measure that would require the board for however long it is in existence to take a step and it may at this point be symbolic but I think it is a important symbol of how we perhaps should have acted in the past and not taking a step and being more involved and assertive so I'm going to support the policy because it is again it's a stopgap measure and I don't think it undermines the authority of the administration which I think is what the Lynn was concerned about going into policy as opposed to legal analysis as he was so I would certainly support it for all those reasons Allison any discussion on your end? I guess the only problem is what if we can't get a quorum within 48 hours with an emergency meeting then the meeting won't happen then where is the principle at that point? That is a fair question I don't So just like get it on the record and get out of here sooner I have some concerns about this policy one, the legal concerns and two, I don't really understand why we are not like I don't feel like we need this I feel like all the rules surrounding the process are already in place that said I think this is something our community at least the more vocal members of it that I have talked to me about it I think this is something that they want so I suppose I well like I said I'm a little concerned about the practicality of what if we can't meet then where are we with limbo can we turn it back over to the superintendent if we can't get together within 48 hours So I think that that is again the chances of that happening are not great just because it sounds like we're widespread and in terms of the rules that are surrounding it the rules surrounding it did not activate last time the you know they just didn't and this does compel a response and so in that respect I think it is helpful because the rules last time did not compel a response I mean you're right it sounds like the rules were that the chair had to be contacted but not the entire board right and so it kind of stopped there so we can vote okay all in favor aye all opposed okay motion carries and thank you for calling the question so do we have a resolution on the educational goals no and so we're going to table the emergency shelter I'll compare something for that and so we are at the what is this what is this motion on fund balance you know what that was from last time but you actually took care of it it was concerned about transferring the funds from reserves to we did talk about that last time and we passed it so we're at the point that we're going to go into executive session so thank you everyone for coming Merlin