 Welcome to the first meeting of the Mount Perry Rocksbury second annual year, I guess. No. Yeah. Yeah. And I will now take nominations for the board chair position. I nominate Jim Murphy. All second. Any discussions on that? Jim, thank you so much. You're doing a great job. You're welcome. Thank you. I feel like we had this discussion last time, right? We've made enough praise on Jim. All right, all in favor? Aye. Aye. I hereby appoint Jim. That's the one. Well, thank you all. And congratulations to Andrew and congratulations to Steve. And Lisa. And Lisa. Oh, that's right. And what should we do? Yeah. High five. Did you get sworn in or are you official? Didn't get the information in time. I'm not official. I could have done my homework, but. I don't think we're going to have any close moments. Yeah, we're not allowed to do that. For next week, next time. We'll do it tomorrow. Steve's still in the Mexicans, because he's brought up top. You can do it by phone, though. You can do it by phone. I don't know if you'd have to be in Vermont or not, but I did have to write. I did by phone because I was going to walk over. And I was told I can do it by phone, but I did need to raise my right hand in the air and double check to make sure that my right hand is raised. John said that he doesn't have to do it. It's like we can actually do it over the phone, but you just need to raise your right hand. It's like, really, it better be raised right now. And it doesn't have to be John Odom that doesn't. He told me it could be, I think, justice of the people. This is all good information for us for next year. Has to be recorded, though. Yeah. Excellent. You have to sign a book, too. He signed it. OK. Great. Let's start with a little short staff. Does that mean? There's another six of us. I'm wondering, can we elect Lisa Clerk? Probably not until she's officially sworn in. Let's do it twice. OK. There you go. So do you have a first selection of officers, or it's sort of a public comment. And I think we have one member of the public. So nominations for vice chair. I nominate Bridget if she wants to do it again. Sure. And I'll second that. Any discussion? Thank you. Thank you, Bridget. Anytime. Thank you. I might not want to say anytime. One more year. All those in favor? Aye. Any opposed? Parliamentarian. I'll nominate Ryan. I'll second that. Any discussion? Yeah, what is the parliamentarian? He has Robert's rules in his back pocket. Oh, OK. Supposed to tell us if we go astray. Yeah, if the board chair has any questions about how to proceed with things. We can talk about things before the meeting. And it's just a general making sure that we are following. Process. Yes. Thank you, Ryan. All those in favor? Aye. Aye. Any opposed? And clerk. Grant Lee-Decky? It's me. Lisa. OK. Becky was treasurer. We don't have one. I'll nominate Lisa. Second. All those in favor? Aye. Thank you. And we'll do it again. And we'll do it again. Thank you. Well, at least we'll all. Mm-hmm. If we just ask Pietro quickly, if we need to do it again. It takes 30 seconds to do it again. Which is cheaper. Pietro has 30 seconds. So on that ballot, there was a place for a moderator and there wasn't anyone. Previously we had Paul Giuliani and all I recall him doing is what Libby just did, called the meeting to order and caused the election of the chair. Is there any other job for the moderator? Yeah. Thanks for calling us. I noticed that too. I was going to bring it up. I forgot about it. Do we have a problem that we do not have a moderator? I think it's a statutory requirement. I think we have to have it by statute. It's only if we are ever to have a district meeting. That's right. We were down to have the moderator. But I don't think there's really any reason to have a district meeting. I wonder if you clarify with John whether we have a moderator. Jim, Andrew wrote somebody in. I wrote somebody in. I wrote somebody in at 75. So we should see. We might have a moderator. So we should check in with... Hey, she did my job. We should check in with the modular clerk's office. I think there's a minimum number of votes. You have to have the number of petitions. Would two votes be enough? No. It's a coordinated campaign. The number that you have to have to petition yourself to be on the ballot, you have to have that threshold. What is that? So you have to have 30. So when you have to get a certain number of petitions to get on the ballot, it's that same number to be written in. So my guess is 30. I think we don't have a lot of petitions. 30 of your best friends didn't do the same thing. No. That might be a question for Piotra. Yep. Heather, do you know? Well, then we need a moderator and if we... And to have our act together to ensure that we don't fire ourselves in this embarrassing pickle. Would just appoint somebody? Yeah, now you can appoint somebody. No. Of all the jobs to not have somebody. Right. Probably. No, Jen, we've been through several consecutive dumpster fires. I didn't use that language at all. This is low on the list of embarrassing pickles. Okay, so I will reach out to Piotra and find out and then we can... I think that's all the positions. We have a treasurer elected by... We did have a candidate there. I think we're done. Thank you all. And welcome new old members. What's the same, Jim? Do we need to appoint members to the standing committees? That's a question we probably do. I hadn't thought about that until we started this process but I think we're supposed to appoint members to the standing committees. So the budget committee... Finance. Finance, policy, and stupid head of evaluation committees. And negotiations. That is good. That's a good point of order. So there's five? If we weren't in negotiations, we couldn't do anything. So everybody does the standing because we're always out at some point in time. I have a budget finance. No, budget finance is one. Negotiation. Policy. Superintendant evaluation. Are we going to maintain the policy committee permanently? I'm sorry. I don't think we need to reappoint the transportation. I think we had said we would because there would be revisions and monitoring. I think it's a good idea. In the future it wouldn't be as intense as it is right now but the goal would be that the policy committee would, if nothing else, just be doing some record keeping and, should we say, weeding and refreshing. As a point of process, are we able to do a blanket? That's what I was wondering. Yeah, proposal of repointing all of the same members who were on those committees to them in one vote. I believe so. As long as everybody knows what we're voting on. Yes. So a motion that we reappoint all of the members who were on the standing committees prior to town meeting day to those same committees post town meeting day. Second. Second. Can I make a discussion point? Sure. The reason it popped into my mind is because when we were talking about the evaluation committee at our last meeting we had talked about routine. So she's on. Okay. So that is, yes, we're all clear then. So she's included in this vote. That's your point of evaluation committee. So we have a second. I did. I was in favor. Aye. Any opposed? Excellent. So I think we are reorganized. Libby and I will make a note to just reappoint the clerk maybe we can just do a blanket motion reappoint at least at everything she's been appointed to. Yeah. Okay. Because she's on some committees too. I think you can appoint her. She just can't talk. Or she can't vote on anything. Yeah. Well, we'll just do a blanket one. My guess is that. So public comment? Great. So the consent agenda. Do you have a motion to approve? Actually Jim, can we just pull the bond capital plan bid? Yep. Just for the sake of getting an overview on the scope. And I don't anticipate that will take very long. But yeah, I don't know if I prefer you but maybe just pull that in after the learning focus right there since you said that. Yeah. So that's my motion is to pull that. So consent agenda with that. That I don't. I love that we approve the consent agenda with the exception of the approval of bonding capital plan bid. Second. Second. All those in favor? Aye. Any opposed? Good. Second. Andrew, you want to. The other Andrew is probably the best person to answer those. Okay. So the first thing we can go over is the actual approval of the bids. We had three bidders. Space construction, Russell construction and EF wall. You'll notice that we have pretty good bid results and tight, which is always encouraging on a set of drawings. You'll also notice that we did not go with the low bidder. We went because we were within 1% of bid results. We had by statute the ability to pick between two contractors. In the end, we went with EF wall for one primary reason in that as we when we put together the bid documents, we had a base bid scope, which we'll go over, and then we had alternates. They were fundamentally ad alternates. We had a couple of delete alternates that were kind of by doomsday. If the bids were way over budget, we could at least take that Ddup, get the project rolling and kind of figure things out. We didn't want to be in the position we were with the playground last year trying to figure out things on the fly. Wasting time. Eating up time. But fortunately, the bids came in. They were under our target budget. And when we put those ads back in, which I'll discuss in a moment, there's also not only the cost of those ads, but schedule. And EF wall was able to accommodate all our ads without adding any time to our schedule. Our schedule is such that we will begin, haven't had this conversation with the contractor specifically yet, but the big documents and the expectation is that April break, we're actually going to start ripping and tearing here at the high school, working down with the auditorium and one of the locker rooms up. Work through to the start of school, and the target is to have substantial completion by the start of school here at the high school. So again, we were within that 1%. It was the schedule that tipped us towards the EF wall. So that was our recommendation to go with the EF wall. Okay. Sorry. How can we start the auditorium work for the Allstate Festival? There is a plan that needs performances that would take place. They've all been adjusted with Keyanna and other folks who usually traditionally will use the auditorium in the spring. We've either moved the schedule up to before April break or moved them down to UES to do performances down there for other accommodations. We have taken a former storage room and made a temporary locker room here at the high school. So that's how we're going to be able to take out one of the locker rooms. And again, that's our planning on paper. Once we sit down with the auditorium, they'll have better suggestions as to how we attempt this. And what's the time for them to actually get it done. Again, substantial completion by the start of school. I can guarantee you that we're not going to turn the key on the start of school and there's not going to be a contractor laundering through. But the goal is that we can use locker rooms as locker rooms. We can use weight rooms as weight rooms. I can guarantee you that they're not going to be, you know, they're going to leave here on the third week of August and we're not going to see another contractor here. We will. But use the spaces as intended. That's the goal. Great. So with regards to this, any questions on the bid? The bid results on why we ended up with it. That was our recommendation on that. With regards to the scoping of the projects, let's start at UES. UES, we were very fortunate. On all of our projects, we've kept about a 10% contingency on construction. We were fortunate at UES that through all the demo, which is always the scariest part of construction, we didn't run into any big issues out there. So we still have a pretty good chunk of contingency left to be spent out there. We're more comfortable about saying, okay, we can actually afford to do some of these things that we pulled back to get that bid in line. Right now, our Landscape Architect SE Group is working with ECI on putting features back into the playground. In another few weeks, we will have a better plan that we can actually... I've got some plans in my office, but I don't want to show them to you until we know, yes, we can afford that. Yes, we can afford that. But it's looking much more to the... someone who hasn't been involved with the project intimately, it's going to look like what was promised and that's the goal here that we may have tweaked the thing here or there, but the amphitheater will be in the project, the lower playground will have equipment and it will be closer to what the expectation is. As well as taking into account that we will have areas that, if next year, if we aren't able to afford every piece of equipment that we want, that will have the space allocated that. We can get that there and we can end up where we intended. Here at the high school, the general scope of the project here at the high school is the auditorium, which includes improvements to the sound and lighting systems. We were able to afford or I shouldn't say we, you in the public was able to afford re-upholstering of all the seats, refinishing the ceiling, windows, draperies, some curtains, and a new control board for the audio at the back of the stage for sound and lights. So that was great. New public restrooms in the lobby of by the gym, a weight room, which is currently upstairs back behind the basketball court. It's now going to be on the ground floor for accessibility in the back corner with additional windows, so you can actually look outside and see whether it's raining or snowing or what. With actually a window from the gym into the weight room so you can see people are in there and that you've got this great new feature. And then two new locker rooms with support space for coaches and referees. We also have a new training room that will be going in out on the backside of the basketball court. At Union, the interior work at Union, we're finishing up the vestibule now down there. There's a new elevator that's going in, renovation of the last two game bathrooms down there and a new fire alarm system and electrical work feeding from the panels to some panels which is going to be a great asset down there. Also, we bundled into this much to Grant's chagrin was we crossed the streams of funding. We included in this bid number here the capital work at Main Street Middle School which includes two new restrooms, game restrooms down there down by the gym and then up on the third floor. Again, those are different funding but for the economies of bidding and we bundled into this bid and Grant will do his new here at the high school some mechanical work, air handlers, a reed. We're going to use the same system, silicone coding system we used on the roof membrane this summer here over on that over the gym in the auditorium here at the high school the system seems to be working well. Does that mean the whole roof is done now? It is but it's a coding system it's not a new membrane so it was a system that was endorsed before I got here and the best way would have been to strip it all down all the insulation off and put a whole new membrane and all that this coding system of existing membranes is something that's become invoked more widely acceptable in the last several years the idea of taking a membrane that is generally in good shape to tear it all off to landfill it when you can actually roll on coatings that you use the existing as a substrate as gained popularity Northern New England and New England were generally the last to get on board with those types of things but it's becoming more acceptable around here I do not get the I would not have the expectation that this is a 25 year roof I think we've probably gotten 15, 40 years out of these roofs Do you have any idea what the cost differential is roughly? Oh that's a lot it's probably four times as much especially here where the roof deck we weren't able to fasten into it so we truly would have had to take all the insulation off of our roofs and adhere the insulation because we can't mechanically fasten it so it was a huge savings I don't have the numbers in front of me but multiples of what a new system would cost Is there still going to be the new classroom space that's part of this the high school work the new arts that's at the green room yes there's new classroom space green room on the backside by the auditorium so we're hoping and again this all these numbers came in you know we worked really hard with the administration and the faculty who use these spaces and what their needs are and we really work together to focus in on what the most important things were and what the biggest bang for the buck was and our hope is that we did with the playground is we're going to be we're going to be conservative now such that when we get done and we know we've got all those basics covered that we'll have a little bit of leeway to sort of add some things back in you know I I'll say I'd love to put a little bit of money into that lobby people are going to be coming in to spruce up that lobby for as modest as we can lobby and have to go to those nice spaces but let's make sure we get those nice spaces the way we want before we start worrying about those things and just so everyone knows I've participated I represented the board on the auditorium committee and at least it represented us on the wellness gymnasium side of things if you have any more questions do you what does these projects are done but then we're going to have more capital projects we created a capital fund to deal with what do people think about a walk through of the month Peel Your Buildings one afternoon to look at the work that's been done because we're making decisions on these things regularly and although we're not making decisions based on the aesthetics and based on our anecdotal experiences I think it is a good thing to have a walk through of the school so we don't see everything I think it could be helpful to see well have Andrew walk us through and say these are our needs here and here these are examples of them and this is what we've done here and here kind of thing we did have a walk through of the high school stuff and it was helpful great whatever that means I would like to give you guys an annual report your facilities where they stand and what they're and in a format such that it's not reinventing the wheel every year it's updating the information because so we could plan ahead what a novel idea right that'd be awesome thank you for your work on this but let's get the things built first I'm slowly shipping away but I don't want to make any promises let me know how to talk about it maybe but the walk through I think absolutely absolutely do you think maybe like later in the spring when some stuff is happening whenever whenever you guys like to do with the playground thaws or in the fall in the fall when it's done because we may have an opportunity in the fall to make decisions about our spirit timing wants none of this stuff is going away so the issues change so the more time you have to think about them and try to prioritize those pieces and having a walk through with Andrew it's a different experience because he's so knowledgeable about buildings so you see it through different ones and then Libby went through went through with the fire marshal fire marshal the fire chief and police chief I was not Matt Tony Tony Jones for them but yeah okay hold on we'll make sure that happens maybe even maybe we're going to spring in the fall any further discussion on that or can we have a motion to approve if it's approval I'd love to approve that a word of the contract be up well next wasn't that good all right we both next we have and this is Michelle so Michelle Andrew to talk about lead I just got a note to the board you might want to this is there's a link to my work I think you set this around on some social media yeah it's a website to show yeah so they can view this and just they want the information on what is going to happen some questions and we don't have so what we wanted to calm some down here I'll let Michelle introduce herself but last time we talked we kind of just gave a review of where we were and kind of what we were trying to do from there we started to just develop a strategy to deal with until the legislature comes up with more specific specifics that we can follow we wanted to come up with a strategy that we could communicate with the public as to what we're doing to reduce lead exposure to students and we thought it would be a great idea to share this with you guys so as you were saying you could share it with the public and Michelle could answer any specific questions that you had or general questions about where we are within the states the schools as well as what we're doing here so I'll let Michelle introduce herself so I'm Michelle Thompson I'm the public health industrial hygienist with the health department and one of my capacities is environmental health work with schools so I've been helping here with the Montpelier Roxbury school district and their efforts to do the lead and drinking water testing and the radon testing and radon testing so so as Michelle why don't you give a little sort of lead and drinking water and sort of where standards are and just to give us a context of where we are in the states and sort of in this flux from 15 parts per billion down to one to now potentially three with the state to sort of sure so lead and drinking water is regulated in a couple different ways depending on your building and who served and how many students are served and whether it's a municipal water source or a well so schools that are on their own well and serve 25 or more people they're required to do some lead testing as part of the school which the department of environmental conservation regulates and municipal water systems are required to do some testing for the same same rule but again it's just a portion of taps and schools that are on a municipal water system aren't being tested inside the school because the lead and copper rule requires testing at residences so they're doing the testing in residential settings and not inside school building the action level that they use for those public water systems is 15 parts per billion it's not a health based level it's based on treatment effectiveness and based on economic feasibility so that's that's the level that they use they require action to be taken for any taps that are above 15 parts per billion the American Academy of Pediatric and the health department we have a health advisory level of one part per billion so we would recommend that taps not exceed one part per billion and that is a health protective value because there is no safe level of lead in the body and so as low as you can get it is what's recommended and the reason it's not zero is because labs have different reporting limits and the health department labs reporting limit is one part per billion so basically we're saying we recommend being as low as a lab is going to report to you they won't report anything less than one so we stop me one we need two so we got into this from a parent who had asked us about if we had done any lead testing and I said no in the last living and said let's do it so we did and 150 test results later and the states coming out with their own soon their own rules regulations on this is probably within the next probably this count probably this year that's the guess they've got things written but whether it's going to be implemented or not because there's still a lot to do so we went through and as I say we've tested about 150 or taken about 150 tests and in conversations with you and the public Libby and myself we came to the conclusion that barring having the state tell us you know giving us the guidance that and talking with Michelle that really our best bet is let's go to the one part per billion or less and the best place to do that after doing our testing is direct people to filtered bottle stations which we have throughout the buildings and that's what we have done so every sink that potentially every sink has a sign above it that says one of one of a couple of things that says use the bottle fill stations that's in all the classrooms all the classrooms they have those signs we you know they're signs they're laminated signs so we I've talked to the custodial staff and said hey you need more if they're not there make sure you let us know and we'll get them up but trying to set a culture of sending the kids to the drinking phones in kitchens we have either tested and know that they're down to one part per billion or less we've put a no restriction sign up if we've got a fixture that is a little higher at the at the initial draw that is fine in the flush we've got a purge for 30 seconds sign or we've got a did I say no restrictions demonstrations or purge so that's where we are with kitchens in home mac rooms we've put filters on all the home mac rooms NSF someone is yes NSF rated filters on all the taps figuring you're not going to take your pot of water down to the sink down to the bubbler to get water and we've done that for all the nurses offices as well except Roxbury where it's they tested it below the limit so that's generally where we are what we've done is we've come up with this strategy this is a work in progress and until the state comes out with something a little more specific this is what we are doing as a district so we're drafting all students and faculty to use and visitors to use the bottle fill stations any fixture that's above 15 part per billion we immediately took out of service I'm going to go show you the numbers here in a moment any fixture that's redundant an old unfiltered drinking fountain that's 10 feet away from a new bottle fill station we've taken out of service an old sink that's in a closet and you'd be amazed at how many sinks there are in closets in this district we just shut the water off again installed filters at all the nurses offices installed filters at all the students and cooking facilities in the kitchens again we have made sure that all those have the appropriate sign as to what they can use ideally we'd like to have the kitchens no restrictions and we are working towards that we have been I'll talk a little bit about that sort of remediation steps that we've been taking most all sinks we're going to implement a strategy of any fixture that is tested above one part per billion that we've taken out of use for drinking we are going to start replacing those fixtures and vows really got to go down if the fixture had blended in which our testing kind of indicates that our any fixture that is a problem it's because of the fixture not the pipes within the building but we got to go down to the vows which means we have to shut off the water in the building even in this building that's a nerve-wracking thing to do we haven't done that UES or Main Street because you don't mess with the plumbing when the kids are there because the vows don't get exercised you turn them on we could have big trouble so we're being a little bit cautious there on those but they're on the schedule the appropriate time to replace those fixtures we're going to continue testing as needed and work with Michelle we're going to continue to communicate our strategy with parents we've got a web page which I'm going to show you guys so you can communicate out to folks where we're putting all this information so folks can find it and then the last piece is going to be as I say once the state comes up with their regulations we will follow those as a minimum the state it appears it's going to have a three-part per billion limit for drinking water so that will be another discussion but we're going to stick with the one for now and the one piece that is a little bit that we talked with Michelle about was lead can't get through this you can use it for washing dishes and washing your hands yep and so we kind of early on made that compromise that we really you got to have water and you got to especially in the elementary schools the kids need to be able to wash their hands so that's why we decided to leave those things active and that's where the signage comes into play and changing the culture around where people are used to drinking from so if it gets in the teacher's mindset that okay we're not using this for drinking cooking we're only using this for hand washing and then that just becomes the norm and it's being on the front edge here it's scary that it's you know it's within the limits of what's allowable so I think after a year or two or a couple years of doing this it's going to be we're not going to be the only building any public building you go into is going to have signage like that and it's going to direct you to the drinking office so so what we've done with regard to any questions sorry you guys are doing amazing with this complex situation but my what I wonder is that the public water supply only has to meet a 15 parts pavilion standard so how can we be held to a lower standard if if do we know what the incoming water lead level is I would say by our flush test your flush tests might be a little bit too short 30 seconds probably doesn't get you outside of the building but you can certainly check in with the water whatever the water just doesn't see what their their results are showing when we did a pilot last school year with 16 schools we did a 10 minute flush just to answer that question and we didn't find any detection in any of those 10 minute flush samples they were all down less than one part they were all less than one yeah and that maybe is not a good generalization across the state but what we saw was that the water being supplied typically is okay it's the some of our taps are below one isn't good that most are below one is a good indication of the quality of Montpelier's water but I just think we need to bear in mind that we don't know the lead level of the incoming water and it seems like a lot to ask to fix that problem if there is one is there any way for incoming water to shed lead if you will as it comes out most of our fattons for example are less than one part per billion is there any is there any way that the water supply coming in could be greater than that in terms of lead content typically what happens is the water comes in and lead gets into the water through contact with the pipes and fixtures and solder so it's actually the water is acquiring lead it moves through not necessarily drops except at points where it drops sediment out Andrew since the signage is so important can we assume that all the signages age appropriate in each of the buildings they do have pictures which was one of the things that the health department was pretty big on making sure it was included in the signage because obviously it's just words and it's in a classroom where there's pre-k for young kids that that would be helpful so there's pictures of like a water bottle with a do not the no sign the one sign I didn't bring I can go get the one in the bathroom right over there bathroom across the house yeah there's one in the bathroom right over there and there's similar ones there's a water bottle there's a cup I use the one yes hand washing I agree that one of the things I think we should do next year is we do need to go away I I think we should go away from the laminated sign I think we need to get a plaque something that's fastened to the fastened to the cabinets or the walls or something that we know is going to stay but we could color code some of the ones at the elementary school level and that was certainly a concern that that parents brought to us you know you're asking you know the kids to make their decision of what's right and what's you know is this okay absolutely actually once they're accustomed to it they'll follow the rules so it's just you know this time around so the teachers need to say no you fill up your water bottle there in terms of actually you just obviously can't have you know good data on this but kind of anecdotally it seems like the places where you're asking people to fill up water probably the places where most of the drinking was occurring from prior to are were some of the things that had levels below one frequently used for drinking or consumption yeah yeah I would say some of they were the biggest issue and speak to this in more detail the biggest issues we had were faucets that were put in either in the late 80s early 90s yeah where the mud were sort of coming in but not quite hammer type yeah and it depends on the type of fixture bubblers so down at Roxbury they had sinks that had bubblers on them little side bubblers well the hacking is a little bit different so the bubbler tested high but the fixture didn't so on the same sink you got two different readings so right now the highest priority will be and once we can get control of the building and I would love to be able to say hey we can do this tomorrow but we can't mess with the water we shouldn't mess with the water system now UES in the middle of the winter when we got things going on there were things at UES that were part of the later edition part of that late 80s 90 edition there's one sink at Roxbury again you can't really tell because the sinks at Roxbury were all installed basically at the same time and four out of five of them are perfectly are within the limits and there's one that's not why that one isn't who knows but we've got water bottles so before that we had drinking fountains people went to drinking fountains when water bottles came in then you you know stuck them under any faucet that worked there was a change and that's been relatively recent what is your plan for retesting to check so on the district web page if folks you can direct folks who have questions the central office page we have posted this is a little different than I used to so bear with me oh you you do that my guy so we have we have a couple sections in here and we're going to you're going to see more and more information as it goes through because we're going to have our lead information here we're going to have asbestos notifications this is going to be the clearing house for information but under right and immediately all the correspondence and presentations that we've done to date for lead and we as well as have our strategy for the handout I just gave you so if the public has any questions about what we're doing and how we're doing it they can come here what we've also put on here is we have got a live spreadsheet where folks can go in and look at the results for all the different schools and where we are with them so so I am as we go through we were our dating that's really tough so the room name the room number the location you know if it's if it's a this is the home bedroom or family consumer family consumer science at Main Street Middle School go back to the picture of the old guy explain that you know we've got south we've got a second sink in the southwest corner we've got one in southwest corner we've got these different and so what we have here is we have the date that the test was taken so we have our first draw the date of the first draw the date of our flush test and the results so we can see here this was the drinking fountain we tested fine we don't need to test again again I think the state may tell us what cycle we may want to test on that hasn't been determined yet so here I'm just going to pull this out this is a sink in the family consumer science classroom so we tested first tested on November 2 our first draw was three parts per billion our flush was less than one part per billion on the 7th on the January 7th after having these discussions of where we are we're this at this time we're still thinking the 15 part billion 15 parts per billion we're in good shape on the 7th we took that fixture offline we shut it down because it was above the one we actually on this fixture we actually took the screen the filter the aerator out of the fixture we retested it and it came down to two parts per billion so these were mediation steps you know that's you kind of take the easy you do the easy fixed first before we start replacing fixtures and valves we took the aerator got it down to one part per two or two parts per billion on the 17th when we got those results back we decided that you know we're going to put filters on all the the home back family consumer science fixtures so we installed that we have not retested that that is we've installed an NSF approved filter that has a monitor on it that will blink when it says the filter needs to be changed the custodial staff has I've loaded them up with a bunch of spare filters so that fixture hasn't been read we don't feel we need to retest that one what is the cost so far of the ballpark a few grand a few grand we'll get about the test kits the cells are $12 a piece so that's like if you're taking one first draw sample the cells are taking a flush sample at the same tap it would be $24 so we so yeah this is like $1800 and testing the time to run them up and then the remediation work we've replaced a bunch of fixtures we've had the plumber come in and redo the plumbing supply lines back to kind of it was kind of cobbled together at the high school but we brought that back $3,000 to $5,000 first quote it didn't have a huge amount of problems or a district a relatively small district with that so what's the stick with so that's so far this is how we've been we've been doing this is sort of letting folks know when we're doing stuff what the results are what our next step is and then like this this fountain the east drinking fountain the lower level corridor it was all that was redundant we took it out of service a question specifically about the middle school I've been hearing that there's not ready access to a drinking fountain in the gym or by the gym anymore yeah that one's they've ordered a new one okay they've ordered a new one yeah so let's let's just so that's that's where the information folks have questions everything we're doing when we're doing it and what the step is the state will have its own reporting matrix here soon enough so if we go through the district I went through and keeping in mind that we're still directing everyone to to the bottle fill stations if we if the state came and said three parts per billion and you decided we use a community whomever the decision makers I say three parts per billion we can live with that that's what we're going to do the district at Roxbury that constitutes two fixtures that we need to get in there and replace and again we're fortunate in that the first draw so here's a good example this was a classroom one of the classrooms that we tested the bubbler came in at nine we took it off line we had the bubbler we had the plumber go in and take the bubbler off we retested we tested at the sink this time so we still have we have a high reading at that sink so we'll that's that question needs to be taken out from the place probably down the valve same thing with that one here again once we were down to that one part on the flush that really isn't going to change so we didn't we didn't reef test flushes if they got if the flushes were below the one part per billion we presume that nothing was going to change over the coming week so we kept with that and there's no sometimes there's no rhyme or reason you know we went from three parts per billion to less than one part per billion that was actually a different sink this was the faucet aspect of that same sink so we got two sinks down at Roxbury that we're going to be replacing and that would get us to that three part per billion throughout the entire school and if that's the standard that's further discussion on that one UES again using that three part got one down there there's there's about three other ones that we want to to take care of to get us down to the one part per billion Main Street right now I believe that all of them are below the three again we've got some that were in the high schools so that here's another good example of the high school so this sink this was a brand new fixture that tested two parts per billion we went in we flushed it we took the aerator out of it we retested it two months two months later was down to the one part per billion but even though it was the one part per billion we said these tests are a snapshot in time where it's it's a cooking it's used for cooking let's put a filter on it and be done with it we're not going to have we don't want people guessing what's what we just want to have a new plan built so I'm happy to go into more detail with people but I think I'm probably confusing people but the important part is that the information's there and we're dating it and we're heading towards the goals on that piece thank you thank you very helpful thanks for coming Michelle sure the work that you guys are doing is really good this is all proactive and there isn't legislation right now requiring it but it's really great to see schools taking it seriously and addressing issues that table on the website is fantastic very transparent yeah and Mike Barry helpful in that anytime I make a change in there automatically up to date so it is the latest information that we have yeah thank you everyone thank you it's a great thing in terms of a plan to articulate this to the community what what are we thinking there I have a question please should this go on? that's on the webpage I'm probably just making the community know that it's there maybe it would help if each of the principles in their letters would note that it's there on the website it's been down in each school a link to the website in the principle you want that would be good yeah there's the there's the can we tweet it out too? can you tweet away? can you the district tweet it out? that's Mike Barry right? yes thank you very much we'll do that easy for you to say Radon what's that? Radon can you talk a little bit about Radon it's on our agenda it's on the testing so we did testing at all four schools for Radon as well we had some unfortunate issues with the lab that we use where samples didn't get analyzed quickly enough so we only have about half of the results for Union Roxbury and Main Street Middle and then we have I don't know just a handful from the high school but what we saw for the results that we do have for Union Roxbury and Main Street is that Radon levels were down around background levels so Radon levels aren't outdoor air which is perfect so that's really good the few results that we have from the high school were similar there was one room that had a result that was in the area where we would recommend considering doing some follow up testing but nothing above four peak of queries per liter which is the recommended action level for fixing a Radon problem it's definitely worth trying to get the rest of the tests done sometimes in a school it really is just one room that has an issue it's not necessarily building wide so it's good to have a full set of results and we're working on what the best plan is to go about finishing that up so you guys can have a full set of results but what we're seeing so far is looking good and we'll do the same thing we'll work with Mike to make this I think we should make this information easier for people to find and we'll start breaking these down into some categories we'll have the Radon testing we'll look at as fast as we can all the reporting stuff that needs to take place thank you thank you thank you thanks and don't be shy about questions or if anyone has any questions the show's been fabulous it's obviously helpful in the working getting us through this so we're happy to answer those we can yeah, no we appreciate it it's something more than stuff thank you thank you so our third reading of the equity policy is up next Andrew has at least one I do but I think it's resolved now by the clean copy because I was looking at a copy that was like two or three times ago and I emailed the one that Brian had sent yeah and looking at it at the beginning of this which I unfortunately didn't have a chance to look at the clean version before but I did read the dirty version if you will for like the fifth or sixth time and I just want to clarify something but I think that this is clarified seeing it in this format it seems very clear with regard to the assessment under expectations for district administration the language about the district will systematically gather and use data disaggregated by race, ethnicity, language, etc is the intent of that so that we can collect data based on these demographic to ensure that we're meeting our goals within the equity policy is that the aim of that? Yes I would say that was the original intention because here it seems clear that is it and there was something I think there might have been something in an old one I don't know what it was I don't want to miss speak but there was something that threw me off and made me think that the language was doing the contrary of that and I was concerned that if we were to evaluate and hold ourselves the district accountable with this policy but seeing it clean like this I don't have that same concern anymore so Any other comments or questions or thanks again for the policy committee I would say we didn't catch it before it came out this time but there was a slight grammatical change the second paragraph the description there's the there's one sentence that is an italics that the italics should be removed students should not bear that burden as italicized totally mine yeah like I said I did not get anything back from these students on this so I think that they were fine with that written or deeply dizzy it went out so it can be more no except great job yeah great job I'm really glad the students were in the academic they're not on the same cycle that we are forward with this so they're just not here tonight they were busy I thought they started in the fall we used to be able to find bits of it dispersed in other policies but it makes a better statement so what are we do we have to approve this and then it waits 10 days and then we we don't have to we don't have to take a vote now but we seem to have consensus that we will approve it next time so it needs to be warranted should it be on the consent agenda or do we just yeah I'm going to vote on the consent agenda okay so the next item is executive session for the evaluation of personnel is it there's no negotiation yeah I feel like we should probably put like update on status yeah 5 minutes of negotiation oh you know there's one other item I want to add with the change to the way the healthcare is bargained there's been a deal worked out where every school district or SU district gets a vote through the BSBA to approve the deal so we need a rep as part of of that so we need a a BSBA rep who would basically monitor the talks and figure out what's going on and then vote whether or not we want to approve that statewide healthcare agreement can we it's not just floor like we have to send someone from our board can't just yep so where is this occurring yeah every every SU and school district gets one vote for that part of the we get one vote to decide how the BSBA votes I think so so it's we're ratifying whatever we're a team we're a voting yeah tell them tell them how to vote so do you have any clarity on what that means does that mean as Andrew was just saying we show up at one meeting to sit and have monitored ahead of time or does this show up for 50 meetings along the way remember to read the request yes please under the process approved at the 2018 BSBA annual meeting each SU slash SD has the ability to cast one vote to ratify the agreement reached by the statewide healthcare bargaining commission so it's instructing this board please be sure that appointment of the SD's voting delegate for statewide health insurance to the first meeting of your SD board as the ratification process requires each SD to notify the BSBA of the name, telephone number and email address of its voting delegate by April 1st if the commission enters into an agreement the BSBA will hope and host an informational webinar for the voting delegates within 10 calendar days with an electronic ballot so it sounds like it's pretty it sounds like it can be a pretty light lift it's like they make an agreement we want to webinar and then you electronically I'll assume that I'll do it I'll do it and is it passed if the majority of people vote yes what's the voting process sounds like my guess is that that is probably you probably obtained that information but we will also I would assume have to have a board meeting after the webinar between the webinar and the vote that was my question that was my question and he's decided to read it I wouldn't feel comfortable with that he's a representative of the board I think he has to come tell us what he learned in the webinar and then we could do an ad hoc web web based meeting we could all meet somewhere and watch the webinar you never know that's what we're going to do you don't know the timeline on this yeah should we have an alternate just like say for example or we can just cross that bridge when we come to it but say for example it happened to come when you were in your meters come away or something I I don't have anything if you're not going to be there you can appoint an alternative later I think the important thing right now is getting the contact information to the BSBA before the April 1 deadline to this meeting the next meeting I'll do it as the other board member on the negotiations committee who isn't the parliamentarian and isn't on a third committee I'll do it I move that the board appoint anti-SR voting delegate for the BSBA healthcare application I'll second that Awesome pepper Any opposed? Thanks Andrew you're welcome no in this second second and so do you want us to add negotiations so we need a motion to enter an executive session to discuss anything I move that we find that discussing negotiations in public would put the district to a substantial I move that we go into executive session for the purpose of discussing contract negotiations and evaluation of personnel. Second. Pepper? Aye. Aye. Aye. Opposed? Great. Thank you.