 Hi, thank you for coming. My name is Sandy Rylander and I do appreciate questions as soon as you have them. We are going to be going over some of the basics. So we are at a initial screen right now. Just give you a little history on me. I start out at UC Berkeley and then work for IBM for about eight years, then started teaching work perfect Lotus and boss. Did that for a number of years and then with good Excel, thought it was the best program I'd ever seen in my life. So I started teaching the entire Microsoft Office fleet and have done that for many years now. PowerPoint 2010 is a great program for those of you who perhaps don't know what PowerPoint is. It is a presentation program. So it is good. It operates much the same as a slideshow would operate. Some people use it to have a presentation or some people just create handouts with it. But we're going to learn not just how to create a PowerPoint presentation, which is important, but also some of the techniques that you should do some of the guidelines design guidelines that you should consider when making the presentation. I don't know if you've seen PowerPoint presentations in the past, but it might be easy to make a presentation that pretty difficult to make a good looking presentation and to make one that everybody can read and to make one that's not completely boring because it's got way too much text. So we're going to learn all of those aspects as well or as much as we can in the one hour timeframe. So when you come into PowerPoint into a blank presentation, this is what you would see. And think of this as your first PowerPoint slide. Notice that on the first slide, it is completely blank right now. And you don't have to worry about that because we can add design features later. But I will also show you in a moment that if you'd like to start with a template that has design features, I'll show you how to do that as well. But what I want to do just on this blank slide now is show you that this slide has what is called two placeholders. You have a placeholder here called click to add title. So it's a title slide and here click to add subtitle. So when you go to type in a slide, you're not going to be typing up in this blank area, not that you can't. You can add a text box there or do something to add text, but typically you're going to add in a placeholder. So to add text in a placeholder, as it says, you're just going to click and notice then the prompt goes away and you can type in whatever your title is. Maybe something like we'll type in NJP. And then if we want to add a subtitle down here, we can again click and then we'll put in something like justice for all. Okay, so that's how easy it is to type text into a placeholder. Now, one of the nice things about a placeholder is that if you want to do anything with an entire placeholder, notice that you've got the outline around the placeholder. If I point to that outline, do you notice that I get a four-headed arrow? Four-headed arrows always mean moving, so it would mean that I could drag the placeholder if I wanted to. In general, you don't want to do that, so I'm going to hit undo. You're going to leave the placeholders where they are, but you can also see that it has sizing handles around the placeholder. So if you want to make a placeholder smaller or larger, you can do so. You can do so at the corner, which is where I'm at. And the nice thing about corners is that you keep your placeholder proportional. In other words, I can move it in and up and to the left at the same time as opposed to just moving one direction or another, which is what these other sizing handles do. They allow you to move just in one direction. So you can do that. You can also notice there's a green little circle at the top, and that means you can rotate, so I can just hold my left mouse button down and use that to rotate. I'm going to undo that again. So those are just some of the things you can do, but also you can format an entire placeholder at the same time if you click on it. So in other words, if I have more than one line of text down here, let's say, and I wanted it all to be a different color or a different size, by clicking on the placeholder, it would be the same as if I have to highlight everything like that. So by clicking on the placeholder once again, I can make, let's say, change the color of the font, the size of the font, whatever it is that I'd like to do happens for all the text in the placeholder. So it's a little bit easier. It's also a way to delete the placeholder. If I have clicked on the placeholder and pressed delete, the first time I do that, it deletes the contents of the placeholder. The second time I do that, it will delete the placeholder itself. So placeholders are really crucial in PowerPoint. Now, all this time we have worked on just one slide, and the one slide appears here. And remember, this was a title slide. The slide also appears over here in this little slides panel. As you add more slides, you're going to see them start building up in this panel, and you'll be able to scroll up and down through the slides over here. And then when you want to work on a particular slide, you're going to click on a slide, and it's going to appear in this area for you to be able to work in that area. Some of the other portions of what you're looking at right now is up here you have, of course, the title bar. And to the left is this thing called the Quick Access Toolbar, and hopefully you've taken other classes that have taught you about the Quick Access Toolbar because it is one of the most beneficial tools that Microsoft gives you. What it allows you to do is take any tools that you want off of any of the ribbon, so off of the home tab, the insert tab, the design tab, whatever it is that you use most often. It allows you to have them always at your fingertips. Now that being said, it would sure be nice to be able to have these tools closer to my work area. So in order to move it below the ribbon, if anybody's had a class from you before, does anybody know how you would move that below the ribbon if you didn't know how? Well, for those of you that haven't had a class before, one of the things I always teach in every single class is that if you don't know how to do something, right click on whatever you don't know how to do. Oh, I see Brian Rowe answered right click. Thank you very much. And that's exactly right. So if I right click, then notice I get some options, and one of them says show the Quick Access Toolbar below the ribbon. So that's all I have to do to move it to a more advantageous position so that it is closer to my work area number one. And I have much more room down here to add tools than I do up here. Okay, so that's my Quick Access Toolbar. This is the ribbon, of course, with all the different tabs on it. Okay, this is slide view over here, and then there's going to be another thing called outline view. You can work in either view. We'll look at that a little bit later. Then down here, this is a notes area. I don't know if you've seen many presentations where what people do is they write an entire book on the screen so that they remember what to say. Instead of doing that, it would be really great if you enlarge this little area down here called the notes area and take your notes down in this area. And you'll be able to actually see that notes area as you're giving the presentation so that everybody doesn't have to be looking at your book on screen. You can just have bullets of whatever it is that you'd like people to focus on on screen and then notes to yourself can be down here in the notes area. So that's pretty much what's always visible. Okay. So we've worked with one slide that has two placeholders on it, and it is called a title slide because it's got the title and subtitle. Now you're ready to add another slide to your presentation. What do you do? Well, let's look at our ribbon up here. So it says new slide. That sounds like kind of a good thing when we want to second slide, but notice there are two parts to this tool. So the top part, if I just click on it, it's going to bring what's called the default slide, which is a title plus content kind of a slide. There are many different slide layouts. This is a particular slide layout, the one that's used most. But if you'd like different slide layouts by clicking on the bottom part, notice you get different options. So the title slide was what you saw first. That's what we had over here. Title and content is what you're seeing here. But there are other slides, slide layouts, one section header, two content comparison, if you're trying to compare two things, title only if you'd like to have a picture down here or do something else completely blank. So there's some different options down here for what your slide is going to look like. Okay. Since we have the title and content here, let's go ahead and use it. So here I'm going to go ahead and type in PowerPoint. Okay. And then here it says click here to add text. The reason that this box here is called a content box is because every single thing that you can do in PowerPoint can be done with this one box. For instance, if I would like to have a bulleted list, you're already looking at the bullet over here, and I could just click and start typing my bulleted text. If I would rather have a table than instead of typing here, I could come down here and start a table, a chart, something called smart art, which we'll look at in a moment, add a picture from a file on my hard drive, add clip art, and add a media clip, a video or an audio media clip. Okay. So let's start, first of all, with a bulleted list. So in PowerPoint, one of the things that we've already learned about PowerPoints are that we have a slide. And we have on those slides, we have placeholders. Now, since it's bulleted list, a placeholder is a part of a slide. So I would consider that a sub-bullet. So I'm going to go ahead and press tab. Tab brings you in a level on your outline. And shift tab will bring you back out. Okay. So I'm pressing tab, coming in, and I'm going to put in placeholders. Okay. And I'll press enter and tab again. We'll talk about positioning of placeholders, what we already did, sizing of placeholders, deleting placeholders. Okay. So that's everything with placeholders. Now I'm going to shift tab, and then I'll type in content of placeholders. And some of the contents we just looked at would be a table, a chart, smart art, that sort of thing. So really easy to create a bulleted list. Okay. Not very interesting, but a great bulleted list. We'll look at how to make it more interesting in a few minutes. All right. So we've created two slides now. Let's create another one. And this time, instead of just clicking on here to create a single content title slide, let's click on the down arrow, and let's look at what is two content slides my blog like. So two content. I still have the title. So we'll do type in table and chart. That's what we're going to look at. And down here, let's click on a table. Instead of clicking here to add text, I'm going to come down here. Notice as I point to a table, it says insert table, so I can just click on it. And it'll ask me how many columns and how many rows would I like my table to be. Now, given that I only have half a screen, don't make this too big. Five by two sounds fine. Let's change it to five by three. So that's five columns going down and three rows. In fact, let's change it to four columns. And then I'm going to click on OK. And notice that it automatically gives it a particular design, but very easy just by pointing up here to different styles. It will give it a different design. Now this up here is called a gallery. I don't know if you've gotten familiar with galleries in other programs, but the reason it's called a gallery is because you can scroll up or down. If you want to take a different look, you can point to whatever look you like without actually clicking on it. So you don't have to select it until you find the one you like. And then at the bottom of all galleries, there's a more tool. If you click on the more tool, then it opens up and shows you every single option. For now, I'm going to just leave it alone. And I'm going to start typing my table. So I'm going to type in name and then to move to a different cell in the table. This is my second cell. I just press tab, name, address, phone, amount. And whoops. Cell amount here. Now to go to the next line down, I don't press enter. I just press tab again. So I'm going to type in spandee, 15 oak. If I need to hit to a second line, I can press enter. And what's that? Oh, $50, something like that. You can just keep pressing tab. And the nice thing is, just like in Word, when I'm in the bottom right-hand cell of my table, if I need another row, all I have to do is press tab. So you can just keep pressing tab as much as you want to add as many rows as you want. Tables work somewhat the same as they do in Word. In that, you can point to the lines between the columns if you'd like to make your column wider or narrower. And same with the row height, you can point to the lines to make them taller or shorter. So it's a very simple table. Again, don't put too many columns or rows because people won't be able to read them. When you're in a table, notice that you have extra, two extra tabs called table tools, tabs. One is for the design, like you were seeing a minute ago. Also, you can put in a total row if you'd like to add numbers or whatever. Total row just means that you're going to change the design of that row to look a little bit different so that people know that that's a total row. Banded rows, you can see we already have banded rows. In other words, colors every other row. If you don't like that, you can take it off. And you can change the first column to having different looks. So this all, or have banded columns. Okay, so this all has to do with just the look. Also, shading, if you want to add shading to any of the cells or any of the rows or columns, different borders, things like that. So all of these has to do with working with your table. Also, draw table. If you decide you'd like to split this table right here, these cells in two, you can just draw a line straight down and that's split the two. To get rid of that, you can just hit the eraser and draw to get rid of it. So that's the same as in any other Microsoft application. When you go to layout, you can do things like insert, delete, split cells, change the direction of a row if you want to, like, excuse me, of a cell. So if you want to have your name rotated, all of those options are there. But since those are so similar to every other program, I'm not going to go into any more detail on that. This is more for PowerPoint than learning about tables. So we're going to come over here now and look at charts. Charts now are always going to be inserted from Excel. So if I click on a chart, notice how similar this looks to the charts feature if you're used to Excel. Select the type of chart you want. This first one is a bar chart. You can go through or column chart, excuse me. You can go through and look at all the different charts that are available, okay? Or pick a line chart or any of these, okay? And then just click on that one, click on OK, and you've got a chart. So all you have to do now is if you want to change any of the contents of it. Well, I double-clicked over there on that side, but you can double-click on any particular item to change the look if you want to. Or you can look at the data. Notice up here you've got three tools now just for chart tools. And so if you want to edit the data, notice there's an edit data tool right here. If you click on that, it brings up Excel spreadsheet because remember, again, everything having to do with charts is going to be brought in using Excel. So over here is your Excel. So over here it says series one. And if you'd like to say what I'd like that to do is I'd like it to say Portland. Notice that by typing over here, it immediately updates over here. So I can say Portland, Seattle, Tacoma, okay? And then over here I might say, I don't know, client. Whatever it is that you want, notice it just updates here and then you can type in numbers over here and it will update all of your numbers, okay? If you want to add more rows, you can. If you want to take away, you can also do that. So it's just using all the same techniques that you would in Excel. When you no longer need to see this data, all you have to do is close it. And it looks like that's something that we don't need. But anytime you need to re-edit it, you can come back here and click on edit data. Okay? Again, there's a lot of things that you can do with your charts. It has amazing abilities now to make your charts look great, just like in Excel. They've added so many different features to your charts and that's all in here. Okay? The layout of the charts, like whether you want to have data labels or not or a data table underneath, just like in Excel, you have all of those options under the layout portion and take the data table away because it's kind of taking up too much room. If you want to change where your legend is, you can do that up here under the legend. So all of your different choices are here under layout and then format will allow you to do things like changing colors and that sort of thing. So there's a quick question here from Zilly from Northwest Consumer Law Center. Do you create the charts directly or in PowerPoint or do you import them already from Excel? Yeah, so the answer is yes to both. As you saw, I could just create a chart directly in PowerPoint, as I just did, even though creating it directly in PowerPoint means that it will immediately bring up a cell because you have to create it in Excel now. But if you're looking at my mouse right now, you see under insert table, there is the ability to insert a table as I inserted here, but there's also the ability to insert an Excel spreadsheet. And so you can insert an Excel spreadsheet like that. That would be a plain Excel spreadsheet or you can also copy and as long as you do a paste link instead of which would be paste special paste link instead of just pasting, you could copy one that you've already created in Excel and it would still be linked to the spreadsheet that you currently have. So also under insert object, if you don't want to copy and paste link, you can do an insert object and then insert a Microsoft Excel chart that way. So lots and lots and lots of different ways of doing it, either inside or pasting or inserting. Did that answer your question? I'm going to assume yes. Yeah, I think that covered it. Okay. All right. So we've got a couple different charts. Now let's say, or a couple different slides, three different slides actually. You notice that on this slide, even though it's a perfectly okay slide, it's kind of bare over on this right-hand side and you may decide that's just fine, but you may also say, wow, I wish I kind of thought ahead and I wish that I had done a two-content slide like this. Do I now have to copy this and paste this onto a two-content slide? And the answer would be no. On that home tab, so here's your new slide tool when you want to add a slide. But if you want to take an existing slide like this and you just want to change the layout, the cool thing is you can always come here to the layout tool and you can just change it as simply as just clicking on that and then clicking on the layout that you would have preferred. So now if you want to add some more text here you can, or you may decide, you know, what would be really nice is to add some interest. I'm going to add a picture. So I click on picture. Now, this is not my machine, so I don't know. It doesn't look like there are any pictures on here, but if there were, I could add a picture. Let me see. I think we have a second slide show, one that I brought in from Home. Let's copy my picture right there. So it's stretched my picture a little bit, but there is a picture now in there and that would have been a picture from the hard drive. So I could do that. Or I can also decide to get a clip art, so I can click on clip art and that'll bring me to, let me move this over here. It'll bring up my clip art task pane and allow me to search like if I want to put in a picture of a computer. Then I just type in computer and hit enter or click go. If I find one that I like, I can just click on it and then it inserts right into my presentation. Notice when that happens, now you have another tab that appears. So remember you'll get these context tabs when you've selected an item. You can see this item is selected. So if I say, gosh, you know, it would add a little bit if I could just get a frame around it. So you could click on one of these frames or you might decide, wow, it might be fun to put a little, one of these little dark, just a dark little frame like that around it. All sorts of different choices. And again, this is a gallery, so if you want to see it all, you can just click on that bottom arrow. It not only puts in different looks like shadows and that sort of thing, but bubbles it and puts in different angles and all sorts of different things if you want to. Okay? So that's a picture. Let's see what other things that we have not yet done. Let's go ahead and add one more title content slide. And, oh, I did lay out. I didn't mean to do that. I meant to do another slide. Okay, here we go. And so we've done everything, but we're going to do media clip, which I don't currently have, but all you would have to do is click on that and then search for your media clip and have it insert. Okay? All right. So now I have a quick question here, which is to go back. I've been a little unclear about the notes. How do I keep them visible to participants, but invisible when doing the presentation? Visible to participants? Visible to the presenter. Sorry. Okay. Yeah. So under slide show, which is kind of beyond the scope of this, I'm happy to show this to you, but in the hour that we have, I just want you to know that we won't be able to cover absolutely everything. So the nice thing is maybe Brian can, or maybe already has, told you that you have a complete PowerPoint handout at your disposal. So if I don't get to everything, please take advantage of looking that over, because obviously you can't learn everything there is to know about PowerPoint in one hour. But anyway, what you want to do is you want to have a user presenter view when you're doing the slide show, and then when you've played the show. So I'm going to say I'd like to I'll click on from the beginning. Then can you actually can you see right now with this screen here where it says presenter view up here? Is this the screen you're seeing? I've got two screens here. Yeah. Great. So that's what you're seeing. Then your notes would be up in this area. Let's go. This is slide one of four. See here it says no notes up here. So I can have my notes up in this area and then just go from slide to slide. And this is a really nice view. This is only for the presenter. The the participants will see just the slide show. So this is a nice view for several reasons. One is you can just read off your notes when this is all they're seeing. The other thing that's really nice is look what you're seeing down here. You're seeing what slides coming up. So you can move through to your slides the way you have always done by using the right or the left arrow or by clicking on the slides. But if you want to skip the slide I can just come over here and click on that slide and then come back and click over here. So presenter view is just a super nice view. But of course you have to have then a computer screen that you're looking at and then the the one that's only showing this is going to be the monitor or the screen that's probably behind you or wherever you've got the screen for the other people to see. Does that answer your question? Yeah, that makes sense. Okay, all right. That dual monitor view is one of the things that I see people miss on that. That they end up just duplicating their screen to a secondary source. But you need that dual monitor setup to make that work. You do and you need to have it on extend and not duplicate. You need to click on use presenter view. This slideshow tab is just the most amazing tab and you do want to get to know it. There are so many neat things and maybe that's something we can cover in next year. But having a custom slideshow and that sort of thing. What I see a lot of people do is create five, six, seven, eight, nine, ten different presentations that are all pretty similar but using some different slides in each and some of the same slides in each. The bad thing about that is that every time a slide changes that needs to be in let's say all ten shows you're then having to copy that slide into all ten shows. Where in custom slideshows you can actually select ten different slides that are going to appear in different shows. You can have one mega presentation and within the same slideshow you can have ten different slideshows showing different slides. That means anytime you need to change one slide that's all you have to change is one slide because every single slideshow is within this presentation. Getting to know this slideshow tab will be just a super big benefit to you as you get to this PowerPoint. All right, so anyway back to basics though. What we've done is so far we've created new slides. We've changed slide layouts. If you want to move a slide around this view over here is kind of helpful for that. Let's say I want this blank slide underneath this tables and charts. I can just drag tables and charts up and hopefully you see this black line over here. This black line means that that's where it's going to drop. Now that's as easy as it was to move it. Okay? One of the things that I was telling you about earlier or saying that I was going to teach you earlier is a little bit about design concepts and one of the design concepts and let's go or design guidelines I should call design guidelines is that if there's a rule called the six by six rule the six by six rule says that you should have no more like that no more than six lines first line and no more than six words per line. Now that almost never happens. You probably notice that people type lots and lots and lots but let's say you are let's say you're typing away and notice that the more I type the smaller this gets first of all very hard for people to read. Second way way way too much text but let's say that happens and you realize that it's way too much text for one slide and you say how do I correct this? One really simple way to correct it is to make a duplicate of this slide so one way to do that is I can come over here and if I don't know how to make a duplicate what do I do? Well I right click so I'm going to right click on this slide and look at that it's a duplicate slide how cool is that? That means now I have two absolutely identical slides so then I could delete the bottom half of this slide and come over here and delete the top half of that slide and that quickly I've got I cured my having way too much information on a single slide. I would like to add something very small here. I am definitely of the more Lawrence Lessig design philosophy course slides which is one to three words and an image because people's attention span really gets split when they read text but I strongly agree the less words the better and I often see these walls of text that just cure insomnia but don't do anything to relay information. Thank you. I'm going to change this back into a single content because the other thing I'd like to do is I think one of the things if you do have more than six lines like this isn't a terrible slide but it's not terrible but what is terrible is that it is completely boring. Bulletin slides which is what people have used ever since PowerPoint began it adds no information as far as the look of it doesn't add any information other than the fact that this isn't some bullet. What they come up with and it certainly adds no interest whatsoever. One thing called smart art well smart art isn't new but the designs that they have are so far superior to what they're used to be that if you were to select the the text in here we can actually take this text and convert it to smart art so you can either create smart art from scratch or most likely you may already have some text in here you can convert to smart art and look at all the different choices you have and how much more interesting your information could be look at that this would allow you by the way to circle to the left of my text is a place to add a picture but look at all these different you have different flow designs like this look at how much more interesting that is so I would instead of using bullets wherever you can use smart art because it makes it so much more interesting okay when you get into smart art notice that you again have two more tabs for smart art tools okay so you can change colors if you want you can change look of your smart art if you want you can convert it back to text if you change your mind and you don't like the smart art but I can't imagine that you wouldn't like it now if you're starting from scratch if you don't already have text in there you go to new slide again new content and this is the smart art so you can actually start from here now notice this says all over here so you can see every single different look of smart art that there is or if you say you know what something that is a list it'll just show you the list kind of thing like this is really nice if you're trying to have a presentation and introduce different speakers or something then you could pick one of these picture lists this one here or this one here or they've all got pictures so you can just click on whichever one you like the look of click on okay and then just click on this to insert the picture and you don't have pictures here but if you did you add a picture then come over here and add your text okay so you can have just some really really nice looks I also like using ones like the ones with the chevrons that show a process let's see if I can find one real quick that I like there's one in particular that has arrows that I liked the I think shows so much more flow and process and this sort of thing here where you have this horizontal bulleted list let's go ahead and click on okay and look at that so if you wanted to put Portland here and then down here you could put whoever is leading the Portland office but do you see how much more interesting that would be than just a straight bulleted list of Portland and then Seattle and that sort of thing so anyway that's smart art and a lot more about that also in your handout but really pretty easy to use alright now so far our presentation hasn't been very pretty right because we started with a blank presentation again we'll show you that under file new you can start with pre-made presentations and we can look at that in just a minute so we can look at presentations for meetings or whatever different kinds of presentations you'd like to look at down here but for the moment since we've already got one started let's look at design and under design we can come in here and we can pick a design that we like and again I haven't selected anything I'm just sort of pointing to different ones okay and when I find one that I like to look at I can click on it and look how immediately it changed the look of every single thing in my presentation okay so these designs if I click on all you can see what they look like and it changes everything it changes the look of the font the look of the bullets I don't know if you remember how the bullets looked before but they were just circles and lines now they've got colors and all those sorts of things so it changes absolutely everything about a presentation so that's under design now let's say you like this design you say that's great but this black color I don't like the black color well next to the designs and these are called themes the themes are a combination of colors font and effects so if you like everything except you don't like the color go ahead and still pick the design then come over to colors click on the down arrow trying to move this out of my way here click on the down arrow next to colors and again all I have to do is point and it's going to show me different colors and when I finally like one of them I can just click on it or I can create a new theme color if I want I'm going to choose this blue one fonts if I want a different look to my font notice again I can see it changing as I'm pointing and effects so this effect will look any questions on any of that so far all right now notice that up here is the title on each slide and almost all slides come with titles if you look back at the home tab where we inserted new slides notice that we've got a title and content here we've got a title up here all of these have titles the danger there's a danger though that when you have too much text in these titles that what people do remember earlier I showed you to expand these you can just go like this and people don't go that dramatically thank goodness but they do if it gets a little tight up there they start dragging this down now if you've ever seen a presentation where your eye jumps from screen to screen it's because people have dragged especially the bottom line of this title slide you really as much as possible want to leave your place holders alone you don't really want to drag them up and down because you wanted to from slide to slide you wanted to have that similar look another design guideline that we didn't talk about before was size of type notice that if I click in design guidelines notice that 45 point which you may think is really large but remember there are people that are going to be sitting in the back of the room that can't see anything if you make it smaller than that okay I don't know if you know what points mean but there are 72 points to the inch so 72 point font is a one inch tall font so 45 is a little bit more than a half an inch tall font so try not to make your font too much smaller than for a title it should be around 45 and then down here as one of the bullet points notice 32 it shouldn't be a lot smaller and I showed you earlier that as you type what what PowerPoint wants to do for you is it wants to fit everything on that slide and so it starts compressing it until your font becomes smaller and smaller and smaller that is part of this auto fit option that you're seeing happening over here in the bottom left if I click on that down arrow notice the default is auto fit if I want to stop fitting then I can click on that and notice then it's going to drop below and you may say that's not what I want at all I'd rather have it squeeze onto one just remember you really don't you don't want to have that many lines on one slide so I and if you do that on all your slides every single slide will have a different size font which is very disconcerting so I would prefer that you not fit and if you can't fit what you're trying to say on one slide then put it on another slide or think about being less wordy and put more notes in okay alright so this is one way to create design another way as I was telling you earlier is under file new if you want to look under some of these different folders you can find some templates or click on sample templates you can find some templates that might fit your needs sometimes looking through them that look through and see what it looks like and see if that's something that appeals to you or not look at charts just look at ones that so this is an organization chart or a presentation I like this presentation one when you do go to these presentations notice that it's got a lot of the difference it may have more or less of these slide layouts some of them have more slide layouts than others but there's some really nice looks in there so we've covered a lot of these now remember a second ago I said hey try not to make these bigger and smaller and that sort of thing but if you notice somebody has if you click on a slide and click on reset did you see how it reset it to its original look so that's a nice tool right there alright now if you want to grab slides from another presentation you've spent a lot of time creating slideshows and now you'd like to get some slides from another slideshow if you click on new slide do you see at the bottom there's this thing called reused slides which is super cool it allows you to go look for another presentation and bring slides in I like this so much I like to have this on my quick access toolbar so you can right click on it and add to quick access toolbar so whenever you want to reused slides you can just click on that and notice that it brings up this pane over here and I can go looking for my presentation so I'm going to browse file and I have one on the desktop oops, wrong one let me browse again I thought that was mine but that's a Native American one here we go taking a second to import the looks because I have a lot of pictures in there okay but notice simply I don't know why it's taking quite so long but simply by clicking on it do you see how it's putting that slide into my presentation and I wish it were showing the background bringing them in these are all fitting perfectly into my look over here now you can see it do you see that the look over here is quite different the design of these templates is quite different than the design here so right now what I'm doing is I'm clicking on it so it's bringing it into this look but if you say you know what for this slide I'd like it to look exactly like this then you can say keep source formatting and then click on it and notice how it keeps the look of where it came from so you have two different choices there keep that unchecked and it'll look like the rest of the slideshow or check it and have it look like the slideshow that it came from but that makes it so easy to insert slides from other shows if you want it's that reuse slide any questions on that okay now what most people do when they're new to PowerPoint is anytime they want to make a change they do it right on the slide so let's say you say you know what I really am not a fan of that bullet look so you might go to the insert excuse me to the home tab right here bullets and you may say you know what that's a better look for my first level bullet click on that and then you'll have to come down here and you'll do it again and then you'll have to go to all your other slides and do it on your other slides one of the biggest mistakes people make in PowerPoint is they make all of their changes directly to the slide itself and it's okay if all you ever want to do is affect one slide but in general when you're talking about bullets not size or even colors or background graphics or maybe you do want to have more room up in your title bar but you want it for all of your title bars if you're going to do that what you really want to do is you want to learn more about slide masters a slide master is like the underlying template for the entire slide show generally not taught until a more advanced class because everybody falls into this trap of making really bad looking slide shows because they hand format everything and that's so slow I'd like to just at least introduce you to the concept a slide master is going to be found on the view tab and if you go to view and slide master what you see is this top level master is what's going to affect every single slide well not every slide to some extent it won't affect your title slide but it will affect all these other sub slides so if I come in here and I decide I don't like this first level bullet once again I can go to my home tab go to my bullet change the bullet for my first level and I don't know if you can see but my two content slide down here now has that new bullet okay and so all I have to do now is I've changed my bullet maybe change my the height of this this title area if I want to again I want to work with this top slide so it affects them all but once I'm done I can say close master view I'm back in here and notice I didn't have to change it over here every single slide now reflects this new look if I put in a new slide notice that it already has my new look so if you have a hundred slides instead of having to change it a hundred or two hundred or three hundred places you just changed it everywhere so unfortunately we're going to run out of time to go too much more into it but once again I just want you to be aware of the concept of view slide master and making changes here to the look of text to the size of text whatever it is that you want to do and that will affect your entire presentation okay there's a whole lot more to learn about that but again it would take more than the hour that we have allotted so what I'd like to do now is I'd like to open this up to any questions you have if I didn't cover something that you were hoping to cover speaking of which actually there is something that I would like to cover before we even go to questions and that is using drawings because in PowerPoint you may use drawings and like this and just want to show you so this is the circle shape or the oval shape right so if I click on this and I drag notice that it could be circular or it can be oval I want it to be a circle if I when I start dragging I hold my shift key down as I drag notice that it has to stay a circle same with my rectangle if I hold my shift key down as I drag it's going to be a square okay also let's go ahead and change the color of this one notice that one is on top of the other again if we want to change the stacking we can bring this back one forward one at a time by just saying bring forward or if we have yet another shape on here let's put in a triangle shape we have another shape now notice I've got three levels so if I want to send it not only behind the circle but also behind this then by going to arrange I can say send to back that's going to send it all the way back where sending forward or backward will only bring it up or down one level at a time bring forward and bring forward and there are lots of tools that are available to use with these notice as I'm dragging do you see the line that's letting me center these to one another see that there's that line there's a lot of those tools that are available to you notice that this allowed me to center them in the middle align them at the top those lines appear but also you have if you highlight them you can say that you want to arrange them I didn't highlight very well when you highlight you can either click on all of them or go through your shift key down or you can lasso them by starting up in one corner make sure you get every single little bit of them in let go and lasso them all and now I can say hey I would like to align these left, right I can line them up in the middle I can align them so that they can be distributed equally horizontally or vertically notice how now they're distributed so there's just a lot of tools on here for working with these okay unfortunately like I said we're running out of time so I thought we'd go to some questions there was a quick question over how do you put text into the shapes that's an excellent question you type so all you have to do is click on the shape and say hi there and that's it when you're in PowerPoint and type in we'll get to your text in there great question I know any other questions just to let people know in the chat there is the link to the full 90 page booklet that Sandy has put together it's downloadable as a PDF there is also a link to a survey monkey survey where you can give us feedback over this training yeah so again this is just not you know PowerPoint is not a topic that you can cover in an hour but I think you have enough information to really get you going I actually I would be neglectful though if I didn't show you one other thing and that is the views in the bottom right hand corner first of all this would allow you to zoom in and zoom out the zoom slider but more importantly down here you have a slide sort of view that allows you once again to drag and move your slides around if you'd like or delete them or add what are called transitions which are effects that affect the look of how slides come in and out and then this one being one of the most important ones is slideshow view when you're ready to actually show the slide unfortunately right now I'm into screen view so the slideshow is presenting on the other screen but this would be how you would start a slideshow okay and then you can also stop a slideshow and when you're doing a slideshow I wish I actually were looking at it from the screen let's see if I can if you're actually doing a slideshow just clicking on the screen would bring you forward from slide to slide and you can use your left arrow and right arrow on your keyboard to bring you forward and backward slide to slide I'm going to go ahead and use presenter view to also show you let's go ahead and start still got this going here want to do that and hang on these tools though you don't they aren't as visible on your presentation as these are here but if you point to them in the bottom left hand corner this would allow you to go forward and backward slide at a time so would your left and right arrow which is what I'm doing right now there's also a key though that just your B like the letter B black will turn your your slide black and B again would bring it back on or W for white and bring it back on and that would allow you if you're talking about something and you're noticing everybody's looking at your pictures or whatever and you really want to focus on you just turn it black and they'll have nothing to look at and then when you want them to see it again you can turn it back on again and you can also do things like highlighting and that sort of thing but that's something that I'll have to say for next time any other questions there's a somebody was asking for again the link to the guide I reposted that in the chat also if you go to LFNTAP.org and type in Sandy and PowerPoint it should show up in the search list the video of this will be posted within the week over to YouTube and we'll also have a link to this in the blog post after that video is up