 Chair Muser, it's 430 if you'd like to call the meeting to order Well, good afternoon everybody. Welcome to the city of Santa Rosa cultural heritage board It's 430 p.m. And I'm calling this meeting of the cultural heritage board to order Recording secretary if we could please have a roll call Thank You chair Board member boron your board member carney Yeah, board member fennel is absent board member climb here board member marzlin here Vice chair Garrett is absent and chair mezer Here let the record reflect that all board members are present with the exception of board member fennel and board member vice chair Garrett Okay, thank you very much Moving on to item two approval of the minutes Does anyone have any changes to the January 17th draft minutes the minutes for the January 17th are approved as submitted then Recording secretary. Do we have any public comment on item two approval of the minutes? If you are in chambers and wish to make a comment, please make your way to the podium Chair Muser looks like we have no public comment Thank you Moving on to item three public comments We're now taking public comments on item three non agenda items This the time when any person may address the board on matters not listed on this agenda But which are within the subject matter jurisdiction of this committee Recording secretary, can you please provide instructions to the public? If you are in chambers and wish to make a comment on non agenda items, please make your way to the podium You will have three minutes for your comment and a countdown timer will alert you at the conclusion of that period Looks like we have no public comment chair Muser It'll close a public comment Item four point one our statement of purpose the principal duties of the board include Undertaking and updating historic inventories or surveys recommending designation of landmark and preservation districts reviewing proposed alterations to historic buildings and promoting public awareness of preservation issues Moving on to item four point two board member reports. Do any of our board members have anything they'd like to report? Okay, seeing none move on to item four point three vice chair election We don't have that today, but it's probably up and coming Miss Murray, I believe that's on the April 17th agenda so that's and Yeah, I'll talk about that in the in my comments Thank you. Okay, so department reports So yeah, we'll be coming up The vice chair election coming up on April 17th There's also an item Fremont Park that is right now. It looks like it's on that schedule So I if you haven't already responded to the quorum check, please do so All right, Scott Wilkinson from our parks department will be here to tell you what about the Historic report and give you an update on that project. So it's It's real important to have as many of you here as possible then and that is it gives me my my Segway to my nag If you guys can all make a point to review your emails on a weekly basis Twice a week would be ideal, but I would settle all compromise on one so that because I am Running out of time and giving reminders over the text is difficult for me So if y'all could just review your email put a reminder on this is not intended This is not pointed at one person. I will tell you that So I get it I have several hundred that are unread in my own email, but I'd rather read them than text you so thank you and then the The other thing that I want to kind of brag about even though I don't know all that much about it is that one of our Staff members has just completed a process to do it And it's a QR code that we have posted in the lobby and it is a customer service check Kind of how are we doing? Did we were we able to help you and do you have any comments? And I would encourage board members to go by and if you're on campus when the door is open Which is every weekday go in and scan that and just follow through. I'm hoping to have a presentation To you at some point on that. I know that it's widespread It's going to be all of our business cards are now going to be printed with that QR quote code But it is it was a big effort and they did he they did a great job I was super impressed when I went through it and I am not a savvy person with with the technology stuff And even I could figure it out. So I'm guessing all of us in the room can so I would encourage you yeah to stop by their QR codes are posted in the lobby and If can't find it ask and they'll point you to it. So thank you and that concludes my department reports Did you say that the next meet? I think we did a cancellation notice for the yeah on April 3rd That meeting is canceled. So the next time this board convenience will be on April 17th The cancellation notice will come out a week prior to that April 3rd date. I stand corrected I Can't stress enough how important the April 17th meeting is I know a lot of the board members probably weren't weren't here when the Fremont Park issue was first brought to us, but Basically this this board is kind of somewhat responsible for putting a big stall on a project so that we could get a historic report and so that we don't stall it any further it would be great if we could all all be here and and able to comment on on their report Okay, so moving on then to item 6 statement of abstentions. I don't believe we would Comment anybody has any reason to refute themselves or abstain Oh, okay, moving on Consent items we have none an item 7 and so that brings us then to our scheduled item So this is a concept review. So we're not going to be making any decisions tonight Just just to provide good comments back to our planner for a truck dock ramp At 808 Donahue Street, I think that's the old deterred winery building I'm correct and our presentation is okay. Now, please. I hope I don't destroy your name. So You can call me nor yeah nor Bistra nor Bistra. Okay. Nice to meet you. I thought it's the first time I think I've seen you as well. Okay All right, it's all yours Yes, thank you chair muser. Let me share my screen The project before you today is a truck truck dock ramp located at 808 Donahue Street The request is for a conceptual review of the addition of a concrete truck dock ramp with a 2.3% slope and metter metal guardrails to the existing roll-up door on site the zoning code chapter on landmark alterations states that new site features and accessory structures require a minor landmark alteration permit while Substantial alterations that do not match the original design require major landmark alteration permits and The section on major landmark alteration permits typically applies to readily visible portions of buildings Here is the location. It is a part of the deterred winery village and you can see that it's located across from the round barn This is a close-up image of where the ramp would go in front of the roll-up door that was provided by the applicant and Here's just a screen grab from Google Maps as you can see the red brick building That is where the ramp would go That is where the historic building ends Here's a site map that shows the location of the proposed work the highlighted area. You can see there and Here is a Elevations image. I'll let the applicant go over the plans more in detail after my presentation again another elevations sheet from the I believe the East side Staff and the applicant are seeking direction from the cultural heritage board for the proposed truck dock ramp and For any comments or questions here is my contact information And I will allow the applicant to go over the plans as well We're bringing up the plans so that we have something to talk about was there anybody um The applicant or any representatives the applicant wanting to speak tonight as well Are they here? Oh That's podium. Okay. Sorry. I forgot to look up Scott Bartley the Holland Bartley architects. I'm representing the property owner It's kind of interesting to be here talking about design review on what is basically a hole in the ground First I want to give a little history. I think a number of you probably are aware that this project Had been rezoned into a ACA condominium project Where by virtually all buildings were being gutted and replaced with new structure inside that approved plan was done by two previous owners The reason I'm mentioning that is there is no intention By the current owner of really altering the building they want to continue to use the building as is and enhance its character And they do want to keep the tenants that are there Occupied okay, so In order to keep the largest tenant in the building right now one of their requests is to add a loading dock to the store And that's primarily for safety right now They have to lift everything up into their vehicles and they would like the ability just to move them in Straight into the back of the truck. I want to note that the ramp Does not Touch the building. There's actually no alteration whatsoever to the existing building the total project consists of two retaining walls a ramp that slopes down so that it's four feet below the level of the existing roll up door and The required safety guardrails That's all that's involved in the project. I'm basically here if you have any questions regarding it I'm happy to answer them. Thank you, Mr. Partley Okay, so questions for Planning staff or mr. Bartley About one question. Are there mr. Bartley? Are there any other ramps like that on the other side of the building seem seem like I They're on the south side of the building There is a whole bank of roll-up doors But they're not convenient for this Tenant to use that the building is subdivided into different tenancies and so access internally is a little difficult You know, you're going through another person's prop another person's space to access those, but there's a whole bank of roll-up doors between the the square brick building and the The bulk of the to Turk winery and I do want to note also that this Went through this with Susie that this roll-up door is actually in the last ten feet of the actual historic structure Everything to the north is not deemed historic So we just missed it and then the the material that would be removed So that the ramp could be installed. Is there anything significant about that material? No, it's it's basically a Concrete I don't think go back to the photo. It's basically just a concrete Sidewalk or driveway any further questions for mr. Bartley or staff. I Have a question so this property is for a moving company. Is that what it that's the current tenant, but there's another tenant who's Least of the bill of the space is contingent upon getting this So there's there's a number of tenants and the criminal baking is in there There's Myer restaurant equipment has storage in there. So there's a number of different uses in the building right now So this piece of property is kind of useless without having that ramp Whoever rents it is what it sounds like that's that is what we're hearing from the the tenant again from a safety Standpoint from an employee safety standpoint. They don't like having to have them lift everything into the back of the truck That makes sense. Thank you other questions Seeing no further questions. Let's go ahead and open up public comment if we could if we could give instructions Thank you chair If you are in chambers and wish to make a comment, please make your way to the podium you will have three minutes For your comment and a countdown timer will alert you at the conclusion of that period Please state your name, please Kelly McMullen I live right on an adjoining street and this actually sounds like an improvement for the neighborhood Because instead of when we're driving in and out to drop my son off at school Having trucks unloading in the middle of the street then they'd be off the street It'd be safer for those of us driving as well as the people working Just as a neighbor comment. That's all Thank you very much for your comments. It looks like we have no more public comment chair They say no further comments will close the public comment period and So now it's time that we can provide any comment to the applicant as far as things that you might want to see or Or change or disagree with or me again, I don't see any problem with Putting this in I mean it's not going to historically affect this building And if you're saying that it's of necessity that you're not going to be able to rent it out again Without that and I'm hearing from her that it's a safety issue as well I see no problem with with putting this in and approving that Thank you. I had a quick question How far is there actually a sidewalk on that side of the street from the building? There is not there's not yeah Yeah, and then how far back does that ramp start from I guess the street edge? It's quite a ways back. It's yeah five or six feet back from the edge It's a very shallow ramp because the site actually slopes up to the door from the street All right, yeah Reasonable to me distance What is the distance between the door and? The street and how many would it only be one truck at a time and? Yes, it's it's basically a single dock to access that one single door and Put my glasses on It's the that wall is actually 52 feet back from the property line Thank you. I believe we had a correspondence from board member Garrett Hey, but we could go ahead miss Marianne. I am unable to reach her and there was a question about business relationship and So I'm going to err on the side of caution and assume that she would want to recuse herself And I am not going to read board member Garrett's comments I tried to text her to find out if she would still like me to read them And I'm just going to be err on the side of caution because your comments may influence or will like very likely influence the decision makers Decision okay, thank you I've got just a couple of things and So that probably the most important thing to me is the fact that there's no changes to the building if you were Coming to us today and and wanting to create an opening with a roll-up door or something like that it would be in a Probably a major landmark alteration situation that but in this situation I do support that it's a minor landmark alteration With that and I think it's Important that the city received good engineering to ensure that the foundation of the existing building isn't compromised in any way With the addition to the ramp because you will be digging close to the foundation and and I think there should be some engineering done Just to make sure that brick building is properly supported And this is just it would be nice if the safety rails that you're going to build You know to keep you from falling into the ramp if they could complement the building as as much as possible if maybe an architect could Could look at those rails and do something that's attractive and nice and looks like maybe it was always there because Even a building of that year to you know might have had you know ramps like that So the idea is to try to make it look like it's always always been there The fact that the driveway the existing driveway is just concrete There's nothing significant about it if it was pavers old you know or or a brick or something That was original to the building we'd probably be in a different situation, but it's just a concrete slab I drove by there today. It's there's nothing special about the ground and So anyway that those are my only comments I support you know the project I support it being a minor landmark alteration and Hopefully it can be done in a way that won't compromise the building and will Be done tastefully so it looks like it. Maybe it's always been there as much as possible Any other thoughts or comments from board? Okay, so just to recap. I think the only comments you got are just what what I had to say so Good to go I Just want to ask any questions from you. Mr. Bartley. No, I have some questions for you Susie tomorrow Thank you, okay seeing no other items on our agenda today This meeting the cultural errors board is now adjourned