 Okay, we're gonna call to order the co-session opening ceremony and seeing that there's no speakers to any of the items tonight. We will now adjourn to closed session where we will be discussing item 2.1, Certificated Employee Appointments, item 2.2, Classified Public Employee Appointment, and item 2.3, Employee Discipline, Dismissals, Reliefs, and Leads, item 2.6, Real Property Negotiations. And that's it. Welcome everyone to tonight's meeting. Just a couple of reminders. If you wish to speak on an item on today's agenda, make sure that you fill out a speaker card prior to the agenda item in order to be allowed to speak. In addition to that, if you need translation services, we do have Virginia. She's on the back corner back there. She can provide you with the equipment necessary. Bienvenidos a todos a nuestra Junta de Octubre 10. Les quiero recordar que si gustan hablar en uno de los temas que se van a cubrir hoy, que tienen que llenar una de las tarjetas antes de ese tema para que puedan comentar. Y para las personas que necesiten traducción, nuestra traductora a Virginia les puede dar el equipo necesario. Thank you. And now we'd like to ask our student or representative to lead us into the Pledge of Allegiance. Pledge of Allegiance to the flag of the United States of America and to the Republic for which it stands, the foundation under God, indivisible with liberty and justice for all. Thank you, Rosalie. So now moving on to item 3.3, Superintendent Comments. Yes, thank you. Well, your voice matters. We've contracted with Youth Truth to develop a survey for students, staff, and families to help us improve programs and systems. Staff has begun to take the survey and this week we'll begin to promote student and family surveys. The survey is scheduled from October 15th through the 26th. We've sent out a peach jar flyer to all district families and we will promote via social media as well. Thank you. Thank you. And we're asking principals to support this effort at their sites as best that they can via social media and newsletters so that we can get as much feedback as possible. So, también estamos pidiendo a los directores de las escuelas para que apoyen este esfuerzo en sus escuelas para mejorar a través de las redes sociales, boletines, informativos para que podemos obtener la mejor cantidad de comentarios posibles. And on October 25th, we're going to bring back the team from all of our secondary schools to continue our work on our educational equity audit. We look forward to moving forward all the steps on this key initiative. So, el 25 de octubre, vamos a traer al grupo de todas las escuelas secundarias para continuar trabajando en el auditorio de igualdad educativo. Y esperamos de seguir adelante con todas las acciones con esta iniciativa clave. So, thank you very much. More comments? Jeff? Last, or a week and a half ago now, Kim Disurpa, Trustee Disurpa. Trustee DeRose and I all got the chance to go to the Aptos homecoming game. And we had the even bigger honor of having for the first time in over 10 years in a band play that was made up of our local students. This board has been very, has really been, how do I say this, has been really focused on bringing arts back to the schools because we really feel, I speak for the board but I think you all agree with me, that the arts really do play a pivotal role in helping our students in their education. So it really was a thrill to see money go to such good use. I know the, I know the students liked it. I really know the parents liked it because I'm one of them. It was a great time. And so Aptos High, I hope you guys enjoyed it as much as the other ones. It was kind of cool, huh? I've had a band there in a long time. So I want to thank the board and I want to thank Aptos High and I believe that Travis has some students there for a great event. I'm looking forward to many more years of that type of success. Thank you. Anyone else? Kim? Not this last weekend but the weekend before I attended an event over in Salinas for COPA which is communities organized for power political action. Our superintendent was a featured speaker that day. And how many people, Michelle, do you think were there? I think 500 or more. 600 people were there all from different pairs. This is a faith-based group that brings together parishes from the Tri-County area. And so each parish had multiple people there. So there's like 600 people there that were all organized to advocate for very important initiatives that are on the ballot this November. To help people that are homeless, to help veterans, to advocate for mental health services. What else? Education. Yeah, I said housing. Yeah, it was a very progressive agenda. I'll put it that way. And I was very pleased that Dr. Rodriguez was there among every other elected dignitary who took the stage and were able to speak. And I was very proud to be there representing Pajaro Valley Unified. Thank you. Anyone else? Just really briefly, I would like to thank PBFT for the invitation to attend their last week's reception. They hosted, excuse me, Tony Thurmond. It was great to be in a room full of candidates, elected officials, and of course educators in our unions. Also, our governor just signed AB 214, which establishes the Pathways to Successing Sentence Program in support of the expansion of dual-emortion programs. So the three-year program will award a grant of up to, or grant funding up to $300,000 to school districts or COEs. So granted that we're currently trying to expand the dual-diversion program at Freedom Elementary School. I want to make sure that our grant writer is already looking into that additional funding that we can possibly get. And I also want to mention that our board president couldn't be here tonight. She's actually at a conference. It's work-related. And so she wanted me to relay that information to all of you. Karen? So I always, I went to the AFT Tony Thurmond event as well. It was really great to be, it was pretty crowded. Lots of people were there. And he spoke really well about the things that he's accomplished for education as an assembly member, which I was pretty impressed about. And so, and I feel good about him. I also went to a daycare rally for, in the plaza just a couple of days ago, for daycare workers and either fight for better wages and better support for themselves and parents. Thank you, Karen. Okay, under item 3.5, high school student board representatives, do we have anyone from Tahoe Valley High School? Good evening, President. Good evening, Dr. Rodriguez and fellow board members. My name is Danny Rocha and I represent Tahoe Valley High School. The start of this month and the last couple of weeks of September have been quite busy for our school academics. The counseling department has worked very hard to make sure that the sophomore class has been prepared for the PST team, which has been taking place this week. Also, our academic counselors have been meeting every day with a senior class to update their college and career path. And also make sure that they're on the right path to graduation. And the college center has offered various workshops to help seniors apply to colleges and do their fast applications. And they stay after school up to sometimes 6.30 or even 7.30 every Monday and Tuesday. Our athletics two weeks ago, our girls volleyball team played against Watsumah High School and beat them in a five set match for the first time they beat them in their house. They are currently in third place in the league with even two losses. Flopa had a game this Saturday and they came short two points. They are extremely determined to possibly be the best team in the league. And our boys and girls soccer team as well as our basketball teams have started their conditioning programs to make sure that they are fit. Our activities, ASB planned the first ever pink out games for football and volleyball and we had over, I think, 85 people attend both games. Those being students, it was extremely amazing and it was high energy. We also had a club rush which was a huge success and the feminist club actually got over 75 people signed up for the club. And then just yesterday we had our leadership conference and that was extremely amazing. We showcased our amazing school spirit and most importantly we learned to be amazing leaders for our school. Thank you. Watsumah High School. Do we have Watsumah High School here tonight? Renaissance? My name is Denise Gonzalez. I'm a senior at Renaissance. I've been at Renaissance for two years now. Renaissance has helped me and a lot of high school students in some extraordinary ways and some are, I mean, recovering credits but not just that. Right now we are celebrating something really important is that our daily attendance is at a 90% right now so that's very good. Students prior to attending RHS their attendance increased by like a 60% so that's pretty good. Renaissance is not just focused on recovering credits. It's also offering many electives and after school opportunities. For example, commercial art, digital design and 3D printing, computer science, AG science, wood shop, digital media arts, volleyball, basketball, soccer, girls club and ping pong. All these activities make Renaissance High School a fantastic place to get motivated. It's also a good place for hands-on learning projects like garden projects, aquaponics and greenhouse projects, electrical theory and practice, solar energy theory and practice, digital design and 3D printing. Also we're dealing with some concerns and challenges like rise in depression among some students and substance abuse to combat depression. And for those things and response we have support like increasing counseling services, prevention, education in all classes, personalized solutions to engagement and we're also increasing career and technical education. When students have a plan for college or know they could be successful they are less likely to consume alcohol and drugs. Renaissance High is at its best and yet trying to get better. Thank you. Thank you again for having us here. Lately at Aptos High we have had a lot of colleges coming into the college and career center and talking to the students and helping them start applying to colleges and getting interested. It's that time of year again when Aptos High is hosting the PSAT for every sophomore or junior to help them prepare for the test. Our first college week is coming up on October 22nd through the 26th. Mariners will be participating in activities and same with the staff. So for arts our choir presented their annual coffee house concert on October 6th and the choir did a really good job performing and they had a lot of fun doing it. The ceramist classes are putting on their annual empty bulls fundraiser where bulls that the students made will be auctioned off to people and helped to serve soup to those in need. And the theater is continuing preparations for their families called the Adams family and opening night is Saturday October 27th. So for activities we had a successful homecoming week two weeks ago and the seniors took the class cup. Our community service fair will be coming up soon so students can discover places to volunteer to get community service hours because every student at Aptos High needs 40 hours in order to graduate. Students who are in sports or in activity are currently selling driver's school tickets to the community. When someone buys a ticket they have a chance to win a car or $25,000 in cash. For every ticket a student sells all funds to go to their program. And our football game is currently still undefeated and two weeks ago at our homecoming game our band performed for the first time. Our girls volleyball team is currently five and two in league and we are continuing to go strong. And then our boys and girls water polo team are doing well and our girls are overall 11 and 4. And our tennis and cross country teams are both doing well. Our cross country team both boys and girls ranked high in their Stanford Invitational. Thank you. So for our board representatives present you're welcome to stick around for the entire meeting but we understand that you do have homework so feel free to leave early. You have to. So item 3.6 student recognitions and I would like to call up Patricia Jasmine Martinez Barrera and her family along with anyone else who is here to support her. Good evening board. Good evening Vice President Orozco Superintendent Dr. Rodriguez. It's an honor, a pleasure to be here this evening. I know it's a yearly event and I feel a little nervous and excited about our students. This year we have selected Patricia Martinez as our student of the year. So nervous. And her amazing teacher Mr. Miller his second year at Freedom Elementary would like to address the board. Good evening. Real nervous too but I'm honored to be here and it's a pleasure to be here and it's a real pleasure and honor. To present Patricia Martinez this evening as student of the year Freedom Elementary. She's made tremendous strides in all academic areas this year. A huge jump. That's really amazing that I see every day. So obviously I'm really impressed with that but I think one thing that I'm really impressed with is her character. And the development of that over the course of the last year and this year that I've known her and have been her teacher. So I see a great deal of empathy. In fact my class this year really has a lot of empathy going on and just caring and people coming together and helping each other. But she's definitely a superstar in Room 12 and I think we owe a lot of that to her being a member of Room 12. So I'm going to make this real short but again I'm really honored. I'm honored to have her here. I'm honored to have her in my class. I want to thank her family for being here tonight. I know it wasn't easy to be here. I know you're nervous. I'm nervous too. But she's very deserving of this honor. Very deserving of this honor. So thank you. Thank you very much. And on behalf of the Power Valley School District I want to present you with this certificate of recognition. Recognizing your hard work, your perseverance and from what I was reading on that description. Your leadership and compassion towards others. So very much deserving awards and congratulations. Muchísimas marquistas. Just fair with me. I'm logging back into my laptop here. So next up I would like to call up Denise Adilene Gonzalez from Renaissance High School. And everyone who's here for the quarter please. All right. I'm Dana Richards. I'm Denise's principal at Renaissance High School. And I'm so excited to see her and her family here tonight. Denise is authentic. She's compassionate. She exemplifies what Renaissance is about. A second chance, a rebirth engaged. She's a bright light in my day when I see her and get a chance to talk to her. She's respectful of every student at our school and embraces the diversity that Renaissance represents in a really deep way. Every time I hear her speak publicly I'm moved by how sincere and how she comes from her personal experience in a deep way. So Iím pleased that the board is recognizing her leadership traits and her exceptional humanity here tonight. So this is Denise. Well Iím really thankful because you guys acknowledged my experiences at Renaissance and what Iím here for today. I want to thank my principal and my family for being here. And thank you so much. So before we continue, congratulations again. Before we continue to the next item, Willie Yajiro has a comment to share with us. Yes. Thank you very much. The other afternoon Leslie and I went to a meeting of the soccer, of United Soccer. And the principal of Freedom School was there. And I just wanted everybody to know that weíre working hard to get Freedom Elementary the soccer field that they need. And at the same time I want to just take this moment to recognize Maria, who is the president of the board, who went to Freedom Elementary School. Who was probably up there when she was little. So Maria, thank you very much. Iím looking for a motion. Thatís a move approval. Weíll get a second. All those in favor? Aye. All those opposed? Motion carries 511. 5-0-2. Thank you. So item 5.0, approval of the minutes for the September 26, 2018 meeting. I move approval of our meeting minutes for October 3, 2018. Can we get a second? Thereís also one with slight modification. So Francisco Rodriguez, PVFT president, spoke to us in regards to measure H, not measure A. So just a minor typo there. All those in favor? Aye. Aye. All those opposed? Motion carries 5-0-1-2. One abstention. Thank you, Georgia. Thank you, Michelle. So item 5.2, approval of the October 3, 2018 meeting minutes. Maria? Yes. I need to correct the record. So my motion was to approve the October 3 meeting minutes, and thatís what I thought we just did. So I donít know how to fix what we need to do now, because thatís what I actually said, is to approve the October 3 minutes. Could we go back? Yeah, letís go back then. So can I go back to item 5.1 and move approval for September 26, 2018 minutes? With the modification. With the modification. Yeah. Iím sorry about that. And Karen, can you second that again? Okay. All those in favor? Aye. Aye. All those opposed? Motion carries. All right. Item 5.2. And one abstention. Thank you. Okay. So for item 5.2, I also approve the minutes of the October 3 meeting. Okay. Can we go to second? Second. All those in favor? Aye. Aye. All those opposed? Motion carries. Five, zero, abstain. And one abstention. So itís five. Thank you. Thank you. All right. So item 6.1, public comment. So I know we do have one speaker. We do have one speaker here tonight. How do I read this? Mr. Bill Beecher. So Bill, I will be using my phone to time you. So once you hear the alarm, you time some. Just donít call me. Recently I gave you, I shared some tales from the campaign trails to give you a little levity. Well, tonight I want to go back and share some more tales from the trails. But itís a feedback that Iíve gotten from talking to an awful lot of constituents, and itís about math and math performance. The parents arenít happy. This is half past high school. Iím not happy, and Iíve spoken about this in a past, and you should be unhappy. Iíve heard how hard it is to recruit math teachers. Well, let me share with you some recent data. The top 10% of the mathematicians make over $160,000 a year. The median salary for a mathematician is $106,000. And the bottom 10% make a little under $55,000. And you go, how the heck can we recruit math teachers when theyíre going to be paid at the bottom of what a mathematician is going to be paid? And whatís driving the salaries for mathematicians? Well, weíve all heard about big data. Well, thatís whatís driving the mathematicians. They need people who can analyze this data and make sense of it. And it doesnít matter whether itís IBM, or itís Wall Street, or just think tanks. And itís one of the fastest growing job areas in the country, which is going to make the situation of hiring math teachers even tougher. So what can we do? Well, you could raise the pay of our math teachers to attract better teachers. But what about the poor performing math teachers that we have now? Then how can you do this with your row and column system that you have in place? Well, we could go to master teachers who teach using satellite sites where you have one teacher teaching to the three high schools. I experienced that when I was at HP. I took classes from Stanford while I was at HP. Well, thereís an individual in my district whoís willing to help fund doing that kind of a program. Bottom line is thereís no easy answers on how we do a better job of teaching math. So Iíd like to see a study session done on this topic where we sit down and say what are the alternatives? What are the approaches? What can we do? And Iíd like to see PVFT and the high school math teachers attend and provide some new and constructive thinking because what weíre doing isnít working. And to use the old Einstein quote, doing the same thing over and over again and expecting a different result is insanity. Thank you. Thank you, Bill. Do we have any other speakers? Okay. Under item 7.0, employee organization comments. Do we have PVFT? Thank you, Francisco Rodriguez with Pajar Valley Federation of Teachers, president. So just wanted to let you know earlier today he submitted a request for information with regards to information that we need to begin with our negotiations. As you are all aware, our contract that we came to an agreement with is up to January, sorry, June 2019, not January. And we would like to be able to resolve our contract negotiations well before that date. Our last session in negotiations took us over 18 months and thatís highly unusual for most districts in California. Not that itís not okay to be unusual, but I think this one is something that we want to be more like everybody else and come to an agreement. I think that at this time the district and the union have realized that there are various ways in which we can see agreements on contracts and other areas and to that end I think that weíre working towards that. And so where we are open to listening and working in all capacities as far as the previous comments when it comes to salary schedules I donít know if youíre aware or not or if the speaker is aware that they are ruled through ETCODE and that prior to those regulations if you happen to be male you happen to be paid less regardless of your experience and regardless of the subject that you thought. And the current schedules address those types of issues that we had in the past and thatís how we end up with the type of schedule that we have where you are paid based on your experience, based on your education. And in addition thereís ETCODE that deals with underperforming teachers and how to ensure that they receive the appropriate support or are terminated and so when it comes to terminating a teacher donít believe that itís impossible itís actually very easy and there needs to be obviously everybody about those sections of ETCODE so that we donít have erroneous comments being made to you or to candidates or to anyone in the public. Thank you. Thank you. So now Iím moving on to action items, item 8.1. We have Alec subscription for mathematics and this report will be given by Susan Perez, assistant superintendent of curriculum and instruction. Iím not turning green this evening by President Borosco, the members of the board, Dr. Rodriguez. With regards to Alec, we are making an effort this year. We actually did this last year as well and more of a pilot scale to provide additional support at the middle school level especially around mathematics achievement. Alec is a digital program that we piloted last year at several middle schools to be able to really differentiate instruction supporting students who are both struggling in mathematics as well as providing instruction to students who were accelerated. Alec provides courses and weíre using the mathematics courses and through assessment and determining exactly where students are at providing additional courses at the middle school level to help support students in mathematics using this program. So utilize both for identified struggling students, identifying that through assessment, and then also being utilized for some of our high achieving students to allow them to accelerate and stay at the level of challenge that they should be in mathematics. So we are requesting your approval for the purchase of the Alecís licenses. So we donít have any speakers to this item for comments? Hi. Hello. So Susan Perez, what are some of the outcomes so far in the piloted programs that weíve been? Last year when we piloted Alecís, the outcomes were very good both for struggling students as well as our accelerated students. Thatís one of the reasons we wanted to continue and expand that this year. Can you say a little bit more about what that means really? We saw growth in their mathematics achievement based on their map scores. Thatís what we were monitoring as well as this is, excuse me, itís computer adaptive so it has its own assessments built in but we also monitored the map scores for these students. And did you get any feedback from the students about how they liked it? The students love it. They love it. And when our accelerated students, we actually started with our accelerated students and they really loved it. I was hesitant to use it with our struggling students but we did decide to try and they loved it as well and did very well with it. Can you say a little bit about how the teachers feel about it? Because Iím guessing it sort of takes away some of the actual instruction. Well itís being used differently at different schools. For example, Iíve been a number of times in the classroom at Aptus Junior where it was being used and it was almost, it reminded me of when I was in a class at one of the high schools where the students were doing work inside and outside of class. The teacher was rotating and because the students were doing lessons online, the teacher was freed up to really be moving around and answering questions and having in-depth conversations with students. It was like they were working almost like a flip classroom where they were reading outside of class and then coming to class and doing the work when the teacher was there to support them and working in groups with other students. Itís impressive to watch. Thank you. Youíre welcome. Anyone else? Karen? I was just going to say, so a program like this can do it so that you assess them that the program can also assess where theyíre at and then move them exactly where theyíre at and then know when they can move them a little bit forward or have them redo what theyíre doing so they can get it and then move forward. Thatís what a computer adaptive program does, yes. But it knows where theyíre at and knows how to work with them where theyíre at and then if they do get figured out they can do it. Yes. Or they can redo it if they still are struggling or something. Yes. And theyíre in classrooms where theyíre getting support from teachers as well. And Alex offers full courses so thatís one of the really nice things. We know theyíre getting the standards that they need to address. And I suppose itís probably in line with the standards that we already have. Absolutely. And all that kind of stuff, yes. Michelle? Just to give you some hard data, Kim, so that you kind of see the difference. So at PMS what weíre doing, we did a large scale pilot at PMS and what we did is we looked at the students that are coming into the grade levels and how they are performing at a better level this year than they were the previous year. And so the average, so it is an average, but the average PMS student is coming in at 3.1 points higher than they did the previous year. So if you translate that, thatís a little bit under a half of a year. So we have students coming into 7th grade math at a half of a year higher than they had the previous year by going into the program. And so we do fill, also I just wanted to note that 8th grade was our largest bump in SBAC scores and thatís where we focused our math instruction, both through the math lab at Aptos Junior and also the pilots that were occurring. I think the most important for me is to address equity issues. So two years ago only, if you were only in the north zone, did you have the ability to accelerate because we didnít have enough students. We couldnít give a teacher for two students, three students. And so if you werenít at Aptos Junior and you didnít have that choice, now we have this very year, we have kids from Rolling Hills, Cesar Chavez, E.A. Hall, all of them, right? I like a few. Iím going to say this one, which I did. Theyíll call me later. They are all now, if you meet the criteria, we have a criteria. If you meet that criteria and you now and go into that accelerated course regardless of the school that youíre in. And so thatís very important to Susan and I because it was a major equity issue prior. Anyone else? Yes, Maria? Whaley? Susan, the price for this is $9,332. How does that work? Is that for just for one school? No, thatís for all the middle schools that weíre using at. And so thatís an annual fee? Yes. So that weíre actually going to get a program for all of the students in math throughout the school district for $9,333. This is at the middle school level. Thatís the cost for having it in grades 6, 7, and 8. Thatís a pretty good deal to me. At the schools that have sixth grade, like the elementary with the sixth grade. We have it there too. All sixth graders in the district. Well, not all sixth graders are using it. Weíve identified specific students based on data. But yes, it is available to all schools that have sixth grade through eighth grade. Any other comments? Iím looking for a motion to approve this item. All second. All those in favor? Aye. Aye. All those opposed? Motion carries 601. And the next one, so Iíll just speak. All right. Item 8.2, approve a cheap $3,000 proposal. Okay. Thank you. This is another pilot that we started last year and are moving on, recommending that we expand this year. We have in recent years placed a huge emphasis on literacy in our district and really have made great efforts in the primary grades around reading foundational skills with our SIPs reboot and a lot of the work weíre doing in grades K through 2. But we also want to make sure that we are supporting our secondary students in reading as well. So we began working with the freshman or the English teachers, English one teachers at Watsonville High School last year to really learn how to differentiate their English classes to better meet the needs of students in class, especially around their reading needs. Because as the students get older, if students are struggling that gap widens and by the secondary level you can have students with quite a broad range in terms of their reading ability. And so in the work weíre doing with Watsonville High School teachers, they are learning how to differentiate their classrooms by setting up small groups and rotating students through differentiated stations and really meeting the needs based on again monitoring data, doing those interim assessments, the formative assessments to determine what the students' needs are. And we are recommending the purchase of Achieve 3000, which is another computer adaptive program that targets students reading so that students in one of the rotations, theyíre on a program that differentiates the grade level reading but at their reading level so that every student can participate in discussions that are going on in the class and activities through the same content differentiated to their reading level and pushing them to the next reading level. So we started with just a few classrooms last year and we want to expand this to the full freshman class and work with all of the English One teachers this year and are asking for you to approve the Achieve 3000 licenses for us to do this work this year with Watsonville High School. Thank you, Susan. We do not have any speakers to this item, so Iíll bring it back to Berk Comments. Any questions? Anyone? I have a quick question for you. Is this something that special ed students can access? At least those students who are in less restricted environments? Yes. Great. Thank you. Karen? Is it specially adapted also for English language learners? Because it sounds like itís got an English language learner. I mean, is it, I donít know if itís adapted for English language but is it, can it, well, I donít know how to say this, but is it adapted in such a way that itís very beneficial for English language learners or something? It adapts to students' reading levels. It continually assesses where theyíre at and addresses their specific skills. But I really want to point out this is used in part of a classroom environment. Itís not the sole instruction. Yeah. So the teachers, what weíre working with are the teachers also making sure that the other rotations that they have in the classroom are also supporting the instruction. So the students getting reinforcement, theyíre getting that reading, theyíre doing independent work with a group and really learning the collaborative skills and then having time with the teacher targeting skills as well. So in that combination, yes, it can meet the needs of English learners. Anyone else? Sorry, one more question. Did you discuss the pilot outcomes? Like how are we doing with the current pilot of this? In terms of the data, we only used it with a couple of classrooms last year and we did see some growth but we didnít get the rotation in place. Last year all we did was pilot actually using this program and this is a secondary version of a program weíve used at elementary with great success and they did see improvement in the reading but we really want, weíre doing this so that itís part of this rotation because thatís where the power is in that differentiation and the multiple ways that students are learning in the classroom. So as of this year, weíre just beginning it so we donít have data get up this year. So last year just to remind the board, Watsonville High School this was just with the ninth graders so itís not reflected in the eighth grade S back score so I do want to make that point because it was the ninth graders. They were the ones that won the national award for making one of the most progresses in the district. We did and Iím sorry, so Susan may not get this email. I demand them to give me monthly responses so they did this very month. We had 96% of those students completed their level set to be on target to make two years worth of growth so 96% so we only had 4% and we had a total of 722 log in and so we have all of our students that have logged in and are ready to go. So we feel really strongly that weíll continue to see growth and it will in several years it will translate to the 11th grade S back scores once theyíre 11th graders. Thank you. Iíd still like to make a motion to approve. Can you get a second? All those in favor? Aye. Aye. All those opposed? Aye. Motion carries 601. Thank you Susan. Item 8.3 approve, Iím sorry. Yes, approve appointment of teachers on provisional internship permits. Thank you Vice President Orozco, Board Trustees, Dr. Rodriguez. Thereís still a significant shortage of teachers nationwide and although our district team assertively engages in a myriad of recruitment activities, the shortages of appropriately credentialed teachers still exist and similar to other districts, weíre submitting for review and approval by our Board Trustees two applications for provisional intern permits to meet our teacher needs which comply with the requirements of the Commission on Teacher Credentialing. And as championed by our Board Trustees and PBFT, these two teachers will have mentors from our experienced PBUSD teachers in addition to support from their admin. The other teachers are Connor O'Brien and he is already in a preliminary credential program at Brannman University in English at Aptos High. He received a bachelorís degree from UC Santa Cruz and a masterís from the University of Edinburgh. And the other teacher is Genesis Polatron for SELPA and we have a big shortage for deaf and hard of hearing teachers. She received a bachelorís from Sacramento State in deaf studies in American sign language as well as a minor in child development and French. She has experience working as a substitute, working with deaf and hard of hearing students. Thank you, Chona. So we do not have any speakers to this item so Iíll bring it back to the Board for questions. Kim? Okay. Anyone else? Alright, making a motion to approve. Second. All those in favor? Aye. Almost opposed? Motion carries 601. Item A.4. MOU with Santa Cruz County Office of Ed regarding implementation of state technology financial system and the report will be given by Bill. So good evening. This item through the Santa Cruz County Office of Education provided an RFP for a new financial software in our districts throughout our county. And several firms responded to the RFP and through the selection process which included interview panel presentations of the vendors and also site visits of districts that are currently using Escape and based on the feedback from the various working groups which was very thorough in representation from HR to payroll to purchasing and other departments within districts throughout the county. Escape was selected through the process. So attached this evening is the agreement of the MOU with our county Office of Education and it covers the implementation. We are trying to do a very thorough transition timeline and so HR and payroll will be the first portion with the expectation of July 1, 2019 and then shortly thereafter then our other departments will transition through. This will help us approving this agreement this evening. It will help us put in place some of the professional development and training because it is going to be a process to transition from our current software to Escape. One of the components that we do really enjoy from the system was the position control component and then the dashboard which it really enhances our fiscal transparency for departmental budgets but also transparency to our community. Thank you Joe. We do not have any speakers. Do we have more comments or questions? I have one. Yes. So when I was looking at the cost it seemed to me that our contribution was significantly higher than the rest and I'm wondering why that's the case is it because we're just a larger district? Okay. Got it. So correct. It's the size of our district RADA and the components within the size and overall our fair share based on that. Got it. Thank you. You're welcome. So I am looking for a motion. Second. All those in favor? Aye. All those opposed? Motion carries 601. Thank you. Item 8.5 approved use of bond management consultant and again this is a report by Joe Dominguez. So here this evening we have a scope of work totaling $69,940 and in your attachment it's a review and assessment in an analysis of our facilities bond program and within that is reviewing our current software and projects scope of work and overview entirely of our district systems and screenlining of our projects. The other component that coming corporation not only just analysis or review of the department but also to assist the district in negotiations for PV high school football field project and finalizing negotiations and selection of contractors or enhancing our pool of contractors also included is reviewing in partnership with our procurement department is growing our pool of architectural contractors and or additional consultants such as engineers other type of facility consultants so to enhance the pool and also price and get a better pricing of firms that we use as a district. Thank you Joe. There's no speakers to this item. Does the board have any questions or comments? Willie? Thank you. Joe what moving ahead with the athletic field project any other consultants folks that we need to get this thing rolling where are we as to the timeline for PV high school the question was for PV high we are currently in the process of doing a constructability review so the contractor can't construction is now reviewing our plans our architectural plans the scope and reviewing the timeline from their perspective and so right now they're looking and doing assessment on all the components of the project with the district we have in that process we have a follow-up meetings with both the contractor and the district team to go through those items and review it's really their opportunity to review and assess kind of lock in their estimates from their perspective and then the next step of negotiations as we previously discussed it was the previous agenda item for construction was to approve the contractual agreement to move forward now the second part of negotiations is timeline and cost and so that's where we're at right now regarding the football field project but how did the lease back contractor bid on all this stuff without knowing what the actual cost, design, architectural features or isn't it like reverse should all the stuff been done first and then we go back out for the lease lease back how does this work together so in the previous presentation a lease lease back is allows us to provide it's a different model so in traditional design bid build where that's the price and so it's open up to all contractors they submit a price and that price is the price a lease lease back delivery method gives us an opportunity to select a quality set pool of contractors and then based on experience scope the size of their company the background and more of the details specific to a specific project that's how a firm selected then they go out to bid with their subcontractors in the project it's different a lease lease back as that they're a developer in terms of partner with the district so the bids are actually open and transparent to the district and the traditional hard bid method the bids are sealed and the district only sees them as the bid on the end of bid day but Joey if the architectural designs come back different or what we had not expected and we have a lease back with the set amount is there any chance that the school district will be left holding the bag at the end where there's not enough money to so this is a great opportunity I think one of the strengths of this delivery method is that we get to work it out and look at the design plans the DSA approved plan set and say you have for example in layman's terms you have a water line running 100 yards and it's zigzagging and going around this section of building what would be the cost savings if we went from point A to point B around the water line a specific way and I'm using that as an example but those are the discussions that are going to go on with the contractor the architect and the district team and so that's what we're finalizing right now we are hoping that we can provide an additional cost savings based on what the estimates that the architect is providing can't construction so we're going to work as a team to keep costs within budget and agree if it's over budget what that dollar amount is so that as a team we can figure out how to get there so it would be ultimately beneficial and possibly reduce the amount of money that we're currently spending in change orders correct and so one of the other positive pieces of having a developer with light can't construction in the front end within a lease lease back is it helps in the construction delivery method is address costs on the front end and no upfront rather than it being a surprise six months or ten months down the road we catch it on the front end and we plan a quarter year great thank you do we have any other comments Karen I don't know if this is a big deal but so I know the builder whatever his name is builder he's selecting he's going to be in charge of selecting the subcontractors and he brings them back to us to check on or is this person that you're the coming construction management are they going to look at these subcontractors and figure out what the best ones are what the best prices but also the best kind of subcontractors are they going to do that too so the coming corporation will assist us in recruiting and getting the word out to build our pool of contractors and or consultants that are needed for projects throughout but the specifics of PV high yes they would assist in that and then as I mentioned in the lease lease back delivery method the low bids will be open and transparent to the district so we'll get to see very clearly which ones are the low bids of the various contractors and or the quality of that from inequality right hi Joe have you worked with coming before yes they have a good experience they have I've worked with them at and they assisted Oakland Unified and approximately about 400 million dollar bond project and they definitely assisted and we had a lease lease back delivery method and we had a traditional design bid build and there was projects that were already over budget prior to my tenure and they assisted me getting back some of the projects back in alignment and I had five different construction firms at Oakland and Cummings was one of those firms so I also not only built an architectural pool so instead of having one or two architects we had like six architects and we rotated the work around so same with construction management firms is I had five firms and we rotated the work throughout that's great and so is this scope of work that they do very common to these lease lease back projects or program the scope of work is very common we get an assessment done on our bond program and kind of do a total review of where we're at and how our projects are funded or if our some of our projects are under funded and certainly do the big picture and kind of take a look at saying what are we doing in year one year two and year three and one of the things I really appreciate about this scope is they will be providing an analysis and a report so findings and recommendations so really get in within that within our program and make recommendations to the district what we need to adjust and so this will I feel will be very helpful for us to move forward as we proceed so just one of the follow up questions I have is that we've already expended most of the bond program we only have like don't we only have a third of the money left like most of the projects are already completed and some other things that will be happening next summer I guess but correct and we have we still have barely starting the third issuance we have not touched that yet right but that's one of the items that we really need to find out is what is the current amount that we have remaining and what are the amount of projects and do we have enough to finish so if there's say 50 projects do we have enough money within our bond program to finish the 50 projects and or how do we assess and prioritize that and so I think it's very critical to do a full big picture to make sure that we have enough and or short term but also long term how do we position the district because the 2012 facility master plan show that there was a bigger need of our facilities than our bond that we passed so what does that look like long term is that a new bond and when so that would also be okay great thank you this is an action item so I am looking for a motion I'll make a motion to approve all those in favor aye almost opposed motion carries okay motion carries five one one so under report and discussion items we have item 9.1 California public school facility initiative cop decision 51 funding eligibility update and this is also Joe I'll start again good evening vice president board members superintendent my name is Kevin Sullivan I'm with school facility consultants I am the director of our planning services division if I can start I'll just give you a little bit of a brief background of our firm we've been helping districts in the K-12 arena since 1986 collectively our staff has assisted districts in obtaining hundreds of millions quite frankly billions of dollars of state school facility program money since 1998 Prop 51 is probably something that the districts aware of it was passed in 2016 it was it sort of ended the drought of school facility funding and the school facility program we had a basically an eight year drought of state bond authority the $9 billion total for K-12 it was a $12 billion bond included $3 billion for community colleges of the $9 billion for K-12 it included $3 billion for new construction $3 billion for modernization and then $500 million for each for career tech and charter these two pie charts represent where we stand currently as of the state allocation board meeting at the end of last month new construction money has been exhausted there have been applications received that exceed the $3 billion for new construction for modernization we have about $833 million left I can give you some good news we have projects under new construction for Bajaro Valley that are on the list and we'll talk about those a little bit later brief overview of the new construction modernization program new schools, new classrooms modernization provides for the renovation and sort of type of things that extend the useful life of the school building the district has participated in the past in the new construction program you've built several new schools including under high school in the school facility program we've also had some modernization projects in the past and as I said we've got two new construction projects that are in the 2021 pipeline Valencia and Aptos Junior High School I'll talk a little bit about the eligibility for new construction modernization so new construction is a 50-50 program the district provides 50% of the state funding and the state provides a matching share what we do in order to determine eligibility is we look at an enrollment projection and we compare that to the number of classrooms that the district has available pursuant to the state's guidelines and regulations when there's a delta that's a positive then we have the ability to construct new classrooms in some cases unfortunately there's a negative and then in those cases the state feels that we have sufficient capacity to house students that are enrolled for modernization we look at the age of a building the age of a classroom facility it has to be 25 years or older for permanent and 20 years old or older for portable the program is a 60-40 match so 60% of the funding will come from the state the district would match with a 40% on concrete it's reimbursable so we're currently working with staff to look back to projects the district has already completed in order to file applications the funding process is a little bit convoluted and I'll talk about that right now new construction modernization is the first step we've completed that Joe may have handed out some documents and there's a slide that we'll get to in a second that outlines what we believe the eligibility is for the district both for modernization and new construction the next step is to obtain any required DSA or CDE approvals for the work that we're proposing to file with OPSC the agency that reviews the applications on behalf of the state allocation board once we have those approvals in place we will prepare the application to assist the district in preparing the application documents for school construction it then unfortunately based on where we are with a backlog of projects that have accumulated since the end of the Prop 1D bond in the beginning of the Prop 51 bond we kind of go into a holding pattern as we wait for OPSC to review the application once the application has been reviewed it's then passed on to the state allocation board for an apportionment and then the district can move forward with filing a fund release and depending on where we are or where we've decided to go as a as a district we're either going to be reimbursing work we've already done or we'll have the state money that we need to move forward with the construction we have to be careful new construction we want to file that before we occupy the building that's why we got the Aptos and Valencia project submitted and then modernization again like I said we're going to be looking for a project that we can file because we can go all the way back to 1998 if we need all of the required criteria so this slide shows what we believe the eligibility for modernization is at our elementary sites collectively we're seeing that there's upwards of $27 million that could be filed for project scope there as Kevin mentioned we have to go back in time as far back as 1998 to kind of see what projects were completed by the various sites that we can go back and get reimbursed so to get eligible for the modernization we can go back in time Karen? Yeah so what you're looking at there is our estimated modernization eligibility under 2017-18 CBET for each of the campuses in the district and so there should be numbers there next to each of the campuses if there's a zero then it means that that campus isn't old enough at this point the buildings are not yet 25 or 20 years old in order for us to generate eligibility or that campus has been modernized with state funds in the last 20 or 25 years So for example on the screen we can't get a match for the field and for the auditorium for at present not under modernization not under modernization so we're exploring the options for us to file applications for and again there's discussion in 2020 of a new bond the program details may change but as of today there's an opportunity to go back in time and so those sites they're probably not going to come online until the 2020s or the mid 2020s but you know we're always going to be looking This slide moving on from the elementary shows middle and high schools for all eligibility that we're looking at about $52 million this is our draft new construction eligibility for 2017-18 it includes a drawdown we've already taken the grants out for the applications that we filed at Valencia and Aptos is sort of the remainder this eligibility is going to be good for the rest of the month as of the 1st of November we're required to update the enrollment projection and the capacity comparison that I talked about earlier and we're working with staff to get the enrollment information that the district took on seabed today which I think is Wednesday of last there are several other programs that I mentioned that were part of Prop 51 CareerTech is one of them it provides $3 million for new construction $1.5 million for modernization or renovation of existing facilities at conference of high schools and there's the facility hardship program which addresses sort of emergency needs health and safety issues that affect students and staff at various sites this is sort of the first of my bad news slides and the reason for that is basically from December of 1998 when the Prop 1A passed and that election was certified to about December 2008 the program moved along pretty swimmingly we had some times where we were out of money and applications would be submitted and they would go on what's called an unfunded list but December of 2008 is basically when the state declared that there was a fiscal crisis we probably all remember the great recession from that point forward the state stopped using a revolving fund to assist in making sure that the dollars and cents went out to school districts in a timely manner they instead of using the AB 55 loans which basically took Caltrans bonds and prison bonds and redevelopment bonds and pooled them all together and lumped cash out to school districts as needed and to those other agencies some of those agencies would get school bond money just basically it was all pooled together it was a pooled money investment account the state required that school bonds be sold specifically for the projects for which they were being granted money that has slowed the process considerably in addition from basically 2008 through 2016 we didn't have a bond passed so there was no statewide bond until we got the voter initiative Prop 51 on the ballot and passed in November of 16 there were several attempts by the legislature to place them on the ballot but they never really material from currently so from 2009 to today we go through what's called the priorities and funding process so we submit an application it goes into that sort of the lack of a better term in time at OPSC when it gets to a point where it can be reviewed and approved by the state allocation board the district then is also as an additional step required to certify that they have the ability either to proceed with the project or that they've already proceeded with the project and can then request a fund release within 90 days it also limits the ability for the state allocation board and school districts to get money more than about twice a year whereas before we could do it through on a monthly basis and because of some of these issues we have basically a $4.7 billion backlog in projects that have yet to be processed through the state allocation board it's a little bit difficult to see I think Joe handed out a slightly larger copy for you guys to review but this is a cash flow that outlines that $4.7 billion worth of project and the top line is when a project was submitted actually received by the state for review and approval and then the bottom of the bar chart is the date that our office believes that those based on empirical evidence and track record of the state when those projects will receive money from the state our projects were submitted in late August and so we are unfortunately not anticipating any funds until July of 2028 and again there are some a lot of this unfortunately is political the governor has not allowed or the governor has indicated that debt service payments on school facility bonds should be a smaller percentage of the budget and therefore we really only sold about half of the $1.2 billion per year in school bonds that we would anticipate or would expect from the state's historical activity level and with that I can take questions we don't have any speakers to this item so we are going to have do you have a question Karen so I just want to ask how we might be able to use the career and technical education part of the I don't know what is it which one is it it's a lot of money so in what way maybe Joe could we work with trying to get the career and technical education money for over high schools so for our high schools what we need to do is so we are working with school facility consultants for the next round of funding both for new construction or modernization and CTE and then also equipment so there's two buckets of CTE funding one for the building or modernization or construction and the second bucket is for equipment so working with Rob in our career tech education coordinator is looking at by high school what is the program career tech ed program so whether it's nursing or ag business or body shop is making sure what the needs are from a facility program perspective aligned that within our application and then is there equipment necessary and then making sure and it's a competitive process and I not sure if we touched on that but it's a very competitive process throughout the state for CTE dollars so it's a grant it's kind of like a grant application so making sure that we have the program component facilities and our equipment and so we're working on that right now for next year so we can get CTE dollars so we're excited about that and that opportunity as Kevin mentioned we were successful and I'm very excited to get Aptos and Valencia and getting that kind of checked off there so we're really excited wish we can get that money sooner than later but we definitely are ready to go one of the other pieces that we're working very hard with staff is facility hardship and you know a backlog of other districts and their projects facility hardship whether it's health and safety or an impact to our students is we have the ability kind of like to cut in line if we're able to prove that there isn't a need when it impacts health and safety so we're also pursuing that as well whether it's our plumbing sewer seismic other components like that we're also looking at water towers, water etc there you go yeah do we have any other questions from the board Kevin so I've been waiting and waiting for the state to release this money because I had I thought we could get up to about 49% reimbursement so we went out for $150 million bond we've spent two thirds of it already so I understand we're going backwards and taking a look but so are you telling me we only have two projects right now that are in the pipeline out of the two thirds of the bond money that's already been spent alright so kind of just to re-explain is the current slide up there and you have your portfolio there is this is what each site is eligible in our modernization eligibility throughout our district the way the program works is you see the district match of 40% share to qualify for the state 60% share and so districts throughout California have to put in a percentage to qualify or obtain the funding from Prop 51 this is the eligibility throughout our district so what we need to do as a district is look and how I can with Kevin and our facilities team is align our financial resources whether it's a bond program developer fees other facilities funding and how do I come together with the district match so I can get that reimbursement or the state match and so that's the role and the goal of modernization eligibility and I hope I explain that it's still a little confusing but let me ask another question what is total grants mean like when it says alianza 857 like what does that mean so the way that the state approaches the modernization eligibility is it's the number of classrooms that are over 25 or 20 years old and then there's an additional application of the number of students that are attending and it really comes down to if we have a say we have a 600 capacity school that is really only being attended by say 325 students the state will only give us 325 students worth of funding to modernize that campus rather than the full amount it's not necessarily the way that I would prefer that they did it but so upon this particular chart total grants is really the total number of students at each of the sites that is being represented by the dollars got it and that makes better sense so if there's a $4.7 million backlog and that's projects that have come forward in that 8 year drought period too and been holding so that only leaves $3 billion for the remainder of the projects that have happened since the issuance in right 2016. Yeah and really the game at the moment is to get modernization projects submitted and that's what we're working with staff. Okay. The timeline that we're kind of the pressure that we're under now is to get our applications in and get in line when the funding comes is another question but we need to get in line first and that's what we're pushing very hard to do. And do we have any idea when the funding will come? I mean has any funding been released actually? Because I had heard that I mean there's so many districts waiting and waiting. So if we look at and I'm really bad with colors I think it's orange. Yeah. So the 302 and the 253 that is that's basically the amount of projects that have been a portion they have received their dollars from the state from Prop 51 it's going very very slowly a change of administration come January may change that but at the same time calls to your Sacramento representatives saying hey what's going on with the fact that that we're looking at basically a 10 year wait to get money that the voters have approved in 2016 seems like a long time to wait. When we championed this bond program we were really hoping that the governor would or somebody would push through a bond program so that we could get matching dollars for shovel ready projects and it was a huge disappointment that it took so long to even get this Prop 51 passed. So I think it would behoove all of us to contact our electeds and try to get some of this unlocked faster. I mean I've talked to them also but I think we are all waiting for the administration to change so we'll see how far we can get but we need help getting as much money as possible that we're eligible for. So thank you. Well actually Kim said we're looking at not getting our money until 2028 10 years from now so we're running up these bills and no one's paying it so I think Kim brings up a great point. We need to call people in Sacramento who may have connections to and say turn the faucet on. But again the number I heard was 2028 so money is being released 10 years from now. July 2028 is our projection for projects. You're very specific about that month. Okay. Excuse me. Willie. Measure L we knew there was $300 million of need and we passed the bond in $150 million so that other $150 need about five or six years ago was basically there still yet. Aptos High School the buildings in the back need to get fixed. I'm not sure if they've already been fixed but isn't that a list of things that we can submit almost right away to get worked on. So funded. So to your first part yes there is still a larger need than the $150 million within previous of what Measure J completed. Measure L and potential future bond. We need to complete a facilities master plan and analysis what our program need is based on enrollment and the programs that we're doing as a district so that is we have to do down the road. The way Prop 51 is set up and other facilities funding is current past or current funded projects. And so that's what we're working on right now to try to go back in time and capture all the funding on the eligibility that the sites qualify for they have on the map and making sure that we do that and also current projects. Any potential projects within the third issuance of the current bond program is making sure the lines within the various buckets of funding and so we're also reviewing that piece right now. Is it easier to get modernization money than construction money? At the moment I'm going to suggest that we focus our efforts. We will be filing as soon as applications are ready to go but the focus I think from a district perspective will be on modernization because there is still authorization from Prop 51 in modernization whereas the state has indicated that they've received applications that need a whole new construction. I had this great question I forgot what it was. Any other comments? Questions? Willie? So I think we ought to activate our site and facilities committee immediately to get a handle on our needs now and our future needs as to the enrollments and where they are and how to plan for future school sites. We talked about this under Housing Measure H and all of those things add together so I think that we need to reform that committee and let's start looking. Thank you. All right, so that was a report and discussion item so now we're moving to item 10.0 I am looking for a motion to approve the consent agenda items so you're making a motion current? Yeah, I mean you can make it. Can we get a second? I just wanted to say like I told them I was going to say this too but about the gratitude for the donation from the Michoacana Palateria which means popsicle and ice cream, that's what it means. My next door neighbor that lives right next door to me his name is Cecilio Aguilera and he is the one that creates the popsicles. And since they moved to their new location in freedom he has created 37 new flavors of popsicles 37 flavors and his popsicles are incredible they're not popsicles like you've ever eaten in your whole life I mean never eaten popsicles like him ever, never. So I'm asking all of you if you haven't gone to this ice cream place you all, every single one of you has to go because the ice creams that you eat there many of them are from fruits from Mexico or they're from, I mean they make them out of and they make them with the real you know they have coconut ice cream with coconut in it, it has coconut in it you know what I'm saying or they have I just can't tell you they have cheese ice cream whatever but corn ice cream that has corn in it, but whatever actually has it and the popsicles are incredible so I just want to say that you all need to go there and my next door neighbor what? it's the first shopping center on freedom back where they you know it has the factory to you there oh I don't know that but I'm just saying it's got La Princesa it's got La Princesa there it's got La Princesa in factory to you you know that clothing place it's where that is, it's in there so he donated a lot of popsicles to our district that's what I'm saying that's what the gratitude is he donated 60 popsicles of all different flavors I'm sure any of you eat those popsicles any of you here yes alright thank you Karen under item 10.3 I do want to make a quick comment I'm just really happy to see that we're working finally on our e-mail master plan with a significant focus on professional and coaching learning for our PVUS staff Maria oh I'm sorry under item 10.9 if I can make a comment sure not all change orders result in added money so I just want to point this out under item 10.9 there was one change order for 10,000 and then there was one for credit of $7,989 so not all change orders are negative negative thank you that's all we do all those in favor aye all those opposed motion carries 601 and so now we're going back to action on closed session so under item 2.1 I move to approve the certificate report as presented by the district administration all those in favor aye all those opposed motion carries 601 under item 2.2 I move to approve the classified report as presented by the district administration all those in favor aye all those opposed motion carries 601 and under item 2.4 the board approved with a 601 vote to ratify a workers compensation claim for number 504582 and under item 2.5 the board approved a final settlement agreement and released for one special education student and with that we adjourn tonight's meeting at 844 that's free during early woo that is woo