 All right, I will Call the meeting to order the first thing on the agenda is Adjustments to the agenda do we have any Lindy Bonnie Amy? I think you know, I think we're pretty We're pretty clear So okay, we're gonna go with the agenda is presented Someone's calling me to get political opinion and So board comment Ethan Yeoman's work Yeoman's work getting everything together It's just really there were no surprise like last minute someone has to go change something and it looks like you know It all went went very smoothly. So well done sir. Well, thanks I don't know I haven't checked mail yet But thanks to Amy and Jenny and everyone else who sort of followed in You know, I I'm sure we'll find something. It's just sort of the nature of bulletin, but uh Yeah, I did find a couple little little thing here and there, but It was beautiful, Ethan. Well done. Thank you. Thank you Let's hope it has it does its job which is to you know inform well enough to maybe waylay a few questions here and there Um and present ourselves. Well, I guess that's that was the main issue. Yeah, I mean, I think that you know when when someone comes to you with Prepared, you know, uh accurate complete looking document you take it more seriously than when You know, it's all printed in comic sands or It uh, it has some obvious, you know, uh mistakes and misnumbering so Uh, well done. All right. Um, thank you prep for the informational meeting um I think that uh The stuff that I've the that that I've seen and and and it looks like people are doing is They're kind of trying to do You know have um some presentations canned um, you know before Uh before the meeting happens right so in other words rather than necessarily like explaining Um all the line items of the budget, you know, there's uh, they make a recorded statement or a recorded power point And and and play that um I think you know, I I I think beginning with something that kind of steps through um You know the the the the high points of our budget Uh would be Would be useful um, and that um, and I'd be willing to take a first uh a first cut of trying to put something like that together. Amy uh, lindy and I spoke just briefly about um about this type of presentation and she started to just kind of mock up some an idea of of um Taking it by section and and like you're saying hit the high points Um, you know, what what is the the big main points of the regular education then next on to the to the You know the art the pe the each little section and On so maybe lindy can share that with you. She just did like the first slide or two to kind of to get it rolling Uh, but as we are doing This we do need to kind of um think about how we're going to be able to present it Um, I've seen them A districts put it on facebook so that or to put a link on um The website so that people who are calling in are going to be able to look at the presentation at the same time As the presentation is happening Yeah Carl, this is uh deb matthew's last night. I was at the f bud meeting and what they did was um two board members um jamie and Tara were in the conference room of The su and they were able to present to do a presentation live Because the four of them could sit socially distance with maths far enough away okay So that would be that you know, we we could certainly consider having the board members I get or at least some of us get together for that. I think uh, I I think that's something probably jenny would take a pass on Um, and want to still stay virtual for um, but we could bring in, you know, and we have six and not four But that's certainly the That's certainly something to consider Is and I think ray said that they had google slides going with the presentation like it wasn't just the two of them Talking about the budget. They had started a slide show out ahead of time The the the slideshow I believe was out ahead of time But also they presented the slideshow because if you look at the video from that meeting They're presenting the slideshow at that time And is that why they needed to be in the conference room together was for that be able to present it or What was the reason that they needed to actually get together just so they could talk easier with answering questions or I think part of it was um, it helped um To be in the same room for the presentation piece so that it wasn't handing it off virtually to another person um, that's why they did it because with that um Big machine the conference thing it was it was easy to have one person Kind of move the slides and then the people there were two board members that did the talking basically Okay Yeah, I was I I was the the the stuff I've seen seen is boards have done You know, they've they've sort of screencast the presentation So they've gone through it and they've narrated it and made it into a into a private youtube video And so they can share the youtube link with their callers because most everyone Um rather than trying to To have a file that they would download youtube does a pretty good job of buffering things So if you've got a crummy internet connection at your house youtube will give you a low res version Um versus having a google meet where things might be breaking up So, I mean we can do it certainly it's going to if we had to make a you know if I had to To put together a youtube video we'd have to you know, that would have to be done in advance So we have more time if we're gonna You know, we can be changing slides on a presentation that we're doing in the conference room at 6 15 The youtube video would have to you know been finished and put the link up, you know 24 48 hours in advance Yeah, so then carl do you just hit like play for lack of a better term during our actual meeting and let the presentation run its course? Yeah for the purpose of it being a public meeting Right, right. Have you instead of basically you're you're you're you're going to you're going to present a youtube tab um On the screen Right versus versus of presenting a power point hitting return As you talk through through through the presentation Well, that's a good idea Is that something that seems doable? In the next week, um, I well, I mean I can put I can start building out the presentation And if it goes the way people want I can narrow I mean I've been Doing that uh for for uh the tsa already You know, we have I have the tool where you know, I can I can go through a presentation and screencast and narrate And it makes it it makes a a youtube Video out of it. So I'm I'm I'm confident with the ability to use the technology um, so carl did you did you see that ray posted a virtual version of the bulletin uh I saw the email that uh, he was asking you for a copy of it I did not know I'll have to go back and look I don't think he just posted it to me. I thought he posted it to all of us But anyway, no it's there What where he posted it was up on our portion of the white river valley su website We now have a link and it's right on the back of the um bulletin that says Because at the time we just didn't have enough information This is where people need to go to find out what time our virtual meeting is any additional voting instruction This presentation Copy of this book. It's it's gonna be it's a great resource for us Yeah As you folks know only too well, I'm not going to wade into the technology of presentation But I am going to add to lindy's point Um, when we presented the outer valley unified union budget over here and it's obviously a bigger budget There's five or six elementary schools in a mid-sized high school. We did it in about I think carl it was somewhere between 20 and 25 slides and people actually some of the better input we got on the presentation was um Thank you for limiting the slides to the you know the really important pieces so that we could sort of sort out the week From the chap so to speak So I don't I don't think that it has to be a long and detailed Presentation I think more as lindy said go into each part of the budget and look for the big changes Big increases big decreases and have an explanation for that for those right right and I certainly would work with uh You know if lindy said started that or got that mostly done You know would happily turn the turn her notes into slides or or whatever we want to do How long was your presentation? It was about 15 I don't think it was more than 20 minutes Yeah, I was It was a behind it was a click and point that someone was actually clicking and and pointing through the presentation right um So we can you know, uh, if you could could you send me a link to that presentation to I just oh I shared the general outline I really didn't go very far other than to put my ideas down on paper that Amy and I had talked about but Yeah, I just be interesting to see the the the the areas that otter valley touched on and This is manager tomorrow and ask her to send that to you that would be awesome and you know would be you know Looking at looking at what another school did I mean were you successful did the presentation work? Um Yeah, we tweaked it in just before uh, the schools closed down in the state, but yes the budget passed Okay, there's also a link to the to the fbud Meeting it's it's you see them in the conference room, but it does show all their slides if you want to see what Yeah, just to just to make you know just to scan through it to make sure that we're There's there's no area that i'm either a rambling on and Out or be skipping entirely that's one of the reasons the idea of a record of something That's recorded in presentation because then distracted Yeah, I think it's a very good idea if you're able to to you know run with that. I think that sounds really good Okay, I'll take I'll take a cut at it. I'd like to have something done You know in the next few days at least to have a rough idea of where i'm going Okay, do you need help with the info that goes on the slides like the big changes or summaries? Yeah, if you could if you could help pull those numbers together, you know, I could I could uh, You know work with that because I would that would that would leave me just Making the presentation and making the video and not having to do as much I'll also email. I have just a couple small notes about specific line items that I had made notable And maybe if you can help with the bullet points for the like the revenue and the tax rate Those are things that I'm not very good at articulating general. I understand it, but If you like I get what it means, but in turn I just want to make sure the right words are in there I don't want to mislead anybody and be different than what the bulletin Said so and I can pull that out The bulletin Ethan had me do a nice explanation In the bulletin about how we get our tax rate and what? You know what equalized pupil means and what all this these means so on You know that that was quite helpful Okay And then maybe we can use part portions of that In In that do you want me to send my notes to you lindy and then you will connect with carl? So then you're not we're not going double over them or Either or works I would be lying if I said my email was really under control right now And then you know, you'll see what I've And correct me if I am wrong Um, I just I think a really I think a really good page to include is the tax page Because you can start right out with how much the school budget actually is What the local revenues are how you get to your per pupil expenditure by your By the number of equalized pupils and then down at the bottom There's that magic little box that takes the unified tax rate and Applies the common level of appraisal to it and that's the difference in the tax rate between the two towns And it just lays it all out in about I don't know 18 lines maybe True that Okay Ethan you were about to say something just uh I hope we include whatever the latest data is about next year Um, you know, I know most of the people come to the informational meeting are people who don't tend to have kids in the school They are more likely to be the taxpayers who you know Don't have that and more interested in the finances But I do think it's important that we let people know sort of what the plans are at the latest Obviously, I don't think well lots changed except that he said they are going back to the building Um, that's the last I've heard That's the plan I don't believe there's been any I know the The a we is supposed to be giving more guidance about what going back to school looks like beyond Taking temperature and asking questions, but I don't believe they've they've dropped that guidance yet Bruce just joined us. Have they No But maybe we maybe we can at least tell the No, they haven't dropped that guidance yet Okay, we can always the other thing you can always do is we can always have We can have the the the one presentation that that goes through all the information about the budget And and and those highlights and then have a second presentation that either we're doing live Or we're also we're also recording That that that goes through about the situation for next year because I think it is important that you know And I do I do think more so than this than than other years We're going to have some people checking in to find out what the heck is going on Or what they can expect in the fall There's So she'll be in here in a minute I really think the only statement we should be making about fall is that it's our goal And our plan to bring kids back in the safest possible way and still educate While a pandemic's going on I I would hate to put something out there that's going to get changed in august Well, there's going to be requirements by the state and there's also going to be Requirements that you impose on yourself So there'll be a mixture of both And I just can't guarantee by tuesday night that we'll have had enough time to digest all that if it comes out Well, maybe we can just Say exactly what you just said lindy and say that there were the covet 19 teams that is our task force that is is You know what they're doing and that they're meeting and and just kind of explain to people that this is what's happening right now We're not sure what it's going to look like. We're all hands on deck right now trying to figure it out Um, I do think it is important to say something though just because right it is a big question Especially if you're a resident who doesn't have any kids in the system Um, you don't really know what's going on And something that will help a little bit one will go out before then as I know Jamie is planning on writing a letter every other friday Just giving the status as of that point in time So at least one at least one will will go out before the 30th, but I agree that we need to say something I think though lindy's caution is a wise one. We ought to paint it in sort of broad brush strokes at this point Yeah I'm great So do we want that to just be a separate comment or do we want that to be part of carl's? screen cast I think I think probably be live because that way is most up to date I think that now that I think about it. I don't think that needs to be Better we're prepared with the numbers and we got that down and we do that well and this stuff This is a lot easier. We're a lot a lot easier talking about this stuff. I think In a live conference Part of the reason to record the the stuff about the budget is to be As clear and as concise and making sure you're choosing your words well Exactly um and uh, you know this this kind of announcement again We're we're not going to be able to provide, you know, there's not going to be detailed bullets I think there's not going to be 20 slides about what's up. They look like so I think making making some some general statements that uh, You know only cover things that we know are for sure these So who wants to present that I think we should assign that um as a specific specific I mean is it you carl or is it lindy who wants to do that portion of it? I Well the chair of the coven task I think johnny should yeah So why doesn't chair That's my final uh That's the last one Watch the labs It's doctor labs Who's the chair of the coven 19 task force Bonnie Well, that's perfect. Thank you. Bonnie Okay, we were pulling your right I'm just sitting here quietly. I'm not doing anything but I will be happy. I will be happy to do that Okay, I think that'd be appropriate Okay, um, and then you were talking about it when I got on the call a me But let's briefly discuss the other the other uh big leg I think of our conversation is going to be how we handle collect and handle um Taxpayer and and community member questions So you were talking go ahead. Amy you were talking about uh, lindy and I had been talking about this before and uh with she reached out to rey about what some possibilities are and um staff has it stafford and fbud um have done it uh this way that they um just Go down they have everybody who's on the call and they just start from they do their presentation And then and they told everybody how this was going to work Then they just started with the first caller on the list and they identified them and and if they had a question they unmuted and And asked their question and then they moved on to the next one. Um, Everybody it basically everybody had a chance to speak once You had another thing that was very effective and that was last night when we did this they had a um A series of slides With language on it one person decided to just basically read those they'd show them on the screen and they'd read them And they're kind of that frequently asked questions. How do we get to this? There was a worksheet having to do with the tax rates Um, and you ought to get those slides and just fill your own information into them. It really was very effective Uh, and then as Amy just pointed out they went down the list caller number with the two digits ending in 42 Do you have anything to ask and star six done mute? They either did or they didn't and then they move on to You know caller 802 and last two digits 62 You have anything you want to ask and they went right on down. There were 50 49 people on the call last night And it was slick and really it was very well done Did they preface that you only get one question? They did but they came back to people if you know, because there were a lot of people that didn't ask a question Okay, and there were some people that had like three questions I'm here now. Yes They had three questions. So they asked the board. We have three questions Would you like to hear my three questions and then you can address them as you feel necessary? And most of them were right along the same topic So the board allowed them to ask all three of their questions And then each person who was assigned to discuss that topic Answered the question And then they went on to the video callers and the video callers asked their questions So both meetings that I've done so far that's been the process that was taken And it seemed to go really smooth and then there was In the meeting on sat last saturday There was a series of follow-up questions that happened after other people asked their questions for last night. We didn't have as much there It's been well done in both places But I think you guys ought to look at those slides and just fill your own information in And that could give you some structure around what you want to do That's what they did first and then they took questions after that well, I mean, I know that a lot of our um Residents will probably want to speak multiple times And that might inhibit them But on the other hand it is to run a smoother meeting to be able to let everybody have a chance to Back if it seems like it's a really pressing issue and then also kind of you know Limits the the the amount of time in discussion on those questions as well on which it really should just be a question with An answer or not a discussion Yeah, that's what I was going to add Amy. I do know it's a fine balance and and you know, you have to pick your words carefully But really this meeting is an explanatory one for the budget. It's not for discussion of things that People, you know have a grievance about or don't like or blah blah blah because that could consume your whole Your whole budget meeting so and that is one thing and both of these meetings Bonnie that they did shut down They there was some questions that were asked about, you know, future planning of the school and I believe the board and Bruce and Jamie both at one point chimed in and said this is not the This is not the place for these questions. Those can be addressed at a later board meeting Yeah, they asked one about negotiations. They asked one about the merger of the Middle school and in fbud chelsea and tonbridge and We we didn't go there at all. We listened to what they asked, but then we said no, it's not appropriate to talk about it Um, and it's not appropriate to talk about negotiations in this meeting Right It's important that they know that but um, I I do feel yeah that it's that we should have as a board We should have a criteria one We should know who's and maybe you've already talked about this. Sorry But the idea of who's gonna answer questions because I think it's important that we have a point person And if it's a magia numbers thing it goes to somebody else But I think the other thing is that we have some guidelines And I don't know if anybody has these but we could make them up Of how we want to answer questions so that we don't go on An answer and it becomes a dialogue that goes on for a while because I think that's the kind of meeting we want to avoid I think I think in both strafford and in fbud they Gave a good overview so that it really cut the questions down a lot of people had their answers before You know before we started calling on people um And you know the administrators were on they answered a lot of the Uh detailed questions terra asked answered some questions um You know, I I answered some questions jamie answered some questions. So it was It was kind of a team effort and um, and I think uh How did you decide how did you decide who answered what? Well was kind of um The budget question is like no one could really answer like they had asked very specific like what is included in this line item And so I had the notes on the budget workbook. The board didn't have that readily available So I stepped in and answered those questions on behalf of the board some of the other questions were about um, which I don't know if they'll come up in your district, but it was more about the Multi tiered systems of support and what our plans are moving forward and how that's going to be developed within the buildings so jamie answered those questions and um Then bruce answered some questions about the vote Deb answered some questions that came up about special education And then um a few of the budget other budget questions. The board was able to answer directly So I didn't have to answer those It's really kind of up to the moderator, which I would assume would be carl to kind of say hey as somebody from the administration when I answer that one or You know, you can do a little of that direction as we go, uh So I don't know I I think and this is what they I know they do in political campaigns because I've watched with the west wing um, I think we should have I think we should have That's funny, Ethan I think we should have a building answer That was going to be my same suggestion. I think we need a clear A clear statement that we because we're going to get a question about it And it's going to come up whether it's because it's in the budget. I broke out the costs You know, what is your timeline? It's going to be something like what is your timeline? What is this and we need just a good clear answer That we know we have And then if there's some follow-up fine, but I think we just so we don't want to fumble that question And there's probably a couple others. Yeah. Well, health insurance is one that will come up People will want to know uh raises who got them and And of course that to be determined. It's it hasn't happened, but uh Bruce, I think that um the there's The question on merging the middle schools is kind of like the building question for Rochester and Stockbridge and basically what they said Is when covet hit they had to put the brakes on any discussions That centered around future planning and that kind of Those issues so that they could move forward and that they will get to it But right now they just need to we're still in a pandemic And there will be meetings that will be scheduled later on in the fall. I thought it was a good answer Yeah, I think that's a great I think that's a good excellent response To it because we can say we were you know finished up with the building committee we were ready to go with some decisions and then the covet hit and We we had to put it it's on a back burner until we we can make decisions know how we're going back next year What's that Didn't keith call us out on that last time That you shouldn't be using the covet thing as an excuse Well, it's not an excuse. It's just I think jee I think jeannie answered that question. Well, it's not an excuse It's the reality. I mean lindy had made contact with a Representative who was going to do some community engagement for us. We would have been forward on that had we not closed Yeah, that's very I just wanted a question that I don't think we should say that the committee Was too successful because joe an's going to say no no wasn't called and there was another meeting and you know I'm sorry, but we have to be careful about that in terms of what we're going to be saying And I we have to just be clear. Well, this is why we need an answer The next step that the board was taking was was was To engage with community get community engagement. That was the next step regardless of what happened with the building committee uh The building committee had found that it was a very difficult task and and we And it was decided that there was more than we needed community engagement We couldn't we couldn't go any further. COVID hit The next time we'd are we so I don't think we should pander to that. It's not an excuse They're I do want to say that the envision Rochester repurposing group Um has started to meet again Oh, and they are are excited to start because they had come to our meeting and said can we remember they said Can we explore Some things as a community group and so don't have started again, whether that's information that you know I would just be like even our conversation is going down the rabbit hole right now I think we just come up with a statement that was like our Thought prior to this pandemic was that we were seeking out a community engagement person to moderate the conversation to find out What our communities wanted the pandemic has put that on hold Yeah, perfect We will start to reevaluate that As we navigate through this situation. I just I wouldn't say anything about decisions I wouldn't say anything about timeline because the reality is the reality I would make that I would make that two or three sentences like lindy just said and then curl But the hard task is going to fall to you because someone's going to follow up Want to follow up and have a discussion about it And we just have to politely say that is not the point of tonight's meeting the point of tonight's meeting is to present the 2021 school budget Yeah, no that and I'm I'm I'm I'm okay with doing that because you know the It's not a I mean for one and I think it's important to say this in the announcement or the Preface meeting at the very very beginning is this is not a freewheeling. This is not a freewheeling general board discussion This is an informational presentation About the budget. We're going to go through it and you're going to we're going to give you a presentation We're going to have some discussion about what might happen in terms of september for education planning And uh, you know, this is not a strategic, you know the and and we can make the statement right I probably right at the head something We we have community engagement Uh coming going forward. There's people in rochester that are talking That's going to happen, but that's not going to happen at this meeting Some sort of statement like that or we can decide how aggressive we want to be I don't think we should mention rochester nothing nothing No Yeah, this pandemic has done because that's just going to rile everyone up We don't need to add to it. The truth is the pandemic happened. These were plans before we can't do it now That's it And I think it's a personal preference carl where you decide, but I would just I would just throw out the idea that Maybe that building statement might be better at the section of the budget when we're talking about buildings and grounds Not necessarily give it center stage right in the beginning of the meeting So but kind of downplay it, you know go through 11 under 1200 You know all the different sections and when we get to the building section Then make that statement about where what you've done with the building and what the next step is once we're able to to take it Sure, again, this is this is why I think it's important that we have that we put the presentation together And you know organize it and write it and not You know and not Off the top. Yeah, I think it's a great idea It's a great idea Okay I just wanted to quickly chime in real quick about the The buildings can we put together? I mean, I don't want to give a timeline going forward But can we do a visual timeline from where we where we started to where we Hit a covet so people can actually see the pace of like our progress I don't think that should be part of this meeting Megan Okay, you know, I think that the building is going to come up and it's all of that would sideline Call being able to say that's not appropriate at this meeting I do think it could be its own agenda item in the future Post by about like here's what we've accomplished. I agree with you Megan. I think people really need to visually see that Here's what we've done so far here came Right covet 19 Here's what we still need to do But before we do that we need to now shift our focus on Reopening schools fall. Yeah, then we will pick that back up and this is what our timeline could potentially be or something like that I'm kind of going off. I agree Megan. Is that something to be willing to put together for a future meeting? Yeah, oh, absolutely a time a timeline of where we've been and where we're going or Well, I think just a timeline of where we've been up to now just and then because where we're going will uh We'll have to see where we're going Yeah, yeah, but and again for a future meeting not for this meeting, but definitely I will definitely do that Yeah, and I do like lindy statement about you know, we're focusing on opening school You know without sounding arm bell or anything else like that There's going to be a tremendous amount of work to do for us to get schools open And that's you know, we're just at the beginning stages of that task. So It's not like anyone's going to have a ton of time Between now and august to focus on on the building, right? Okay All right Can I just finish up so carl? That that just sounds like a really great opening statement to the whole presentation That you know the real focus of the board and the administration right now is opening their our schools at all Or you know in the safest way as lindy said for the fall that that might be a great thing To open with because that's the overall statement and then we can come back to say building Yeah, we've done it. This is where we were not appropriate now. You see what I mean because we go back In other words, you're you know, it's your openings your opening sentence of your essay You know is is your statement up front? I will uh, I will uh work at it from that angle I say that sounds great Sounds great carl. Um, all right, uh, we're still on that topic The next one to that topic is is people attending the meeting. Um Do we uh, have them request uh, uh, a link to be able to be be on video with us Um, do we just provide them with the phone number and the time? Um, it it can be either way Uh, you should probably provide them with both some people So And others were on the phone So to be uh video they need to What request the link from They need to request access like from carl and carl needs to vet them of that. They're Meeting The residents and stuff from him You wouldn't know Yeah, yeah, so um Not every board has done it the same way. Um one of them, uh Just relied on the phone and and the other A board member Would copy me on an email with the person requesting. So That when I see the email come in, I know john smith is looking to be on the on the uh Call and there's somebody who you know It's it's not some random person from australia, right? I mean that that's the the the challenge with meetings like this, you know, unfortunately is Once you're a participant you can present and that makes it difficult in terms of just posting the link for anybody right now Did board members send these and send this information to you or did you make a special A special email address that the public could could email about Carl if you want to do that we can do that. I'm all up for trying new ways But which way did you do it? In that case the the board member had sent it to me Okay, well, and we do have the website that we could and it the website It says for additional information about the virtual meeting we could put in there if you want Uh the link to join virtually you need to email one of your board members x y and z Because I like you said so that that we can vet who this person is it can be you know I'm sally from down the road. Okay. I know you you're you know, and then we can send it off to ray rather than him Going directly because who knows somebody could say they're from stockbridge or rochester and they live on you know Main street and I would have no idea right and I guess in the situations where I Had concerns I could do it in the opposite direction and say hey dear board members. Here's the list um Do these look like Uh your your voters I I think I like an easier Failing the board of principles because some people may feel more comfortable reaching out to lindy or reaching out to bump me Then they would with you know With me for example who hasn't had a kid at stockbridge in the number of years So I I I think maybe that's the way we should handle that amy Yeah, and you know people can call in I mean we're we're we're providing public access for people to call in And you know, yeah, if someone calls in and they start quick they can start screaming obscenities and ray can You know try to clobber them till they call back in But at least if they're if we're doing an extra layer of vetting for video We're hopefully not going to get porn bomb, right? so do we want to put that up on the um the website that to to request a virtual Link to this me to this meeting you need to contact Lindy bonnie or one of your board members Yeah, that's okay with everybody Yeah, yeah, uh, I'll put that you know bit of text there and your email addresses and names To make it easy. So this is again at the the r You know wrbsu.org slash r sud site. So it's like you're and you can probably Just have them, you know, if you put the the email address for the board whatever the board group email address is That way they're saying here's carl groppy. Here's jenny feinberg You know that way we would all see it and we one of us would be able to say Oh, I know bill edgerton. Oh, I know titty pratt Yep, you know and we wouldn't have to we wouldn't have to be on the website or Aren't you planning on letting them come through On the phone if they wish to too that's got to be on there. So they get the key to learning It's on it's on the yeah, it's on the warning for the meeting. It's in your book And it's on that website. It's on the website for the phone On the r sud section of the wrbsu Thing if you could add that bit of text that says if you'd like a video link, you know email the illustration or board and board members and put You know that that that link I just think rather than having all six of the board member addresses You know just email that's okay that lists the board member names, but lists the Board address Absolutely Sure, okay, okay Anything else in Yeah, we have to decide Have we decided that we're going to take questions? Um just in order of of you know just start from the top of the list I think that sounds good. I mean if it were if it works for the other two meetings Why should we invent a fancy your way? Okay, is there someone who's comfortable moderating that part like so we're not all trying to call out the number You just look at the list it was the board chair basically that did it um And you go right down the list that's on the side of your recording right now And uh, you know the first caller or anybody that's not on the board Would you like to ask a question do star six and they unmute and ask? Right, exactly. That's what happened Okay Um, can I just ask a quick special request with the people that have their caller id turned off because You know like right now or a comedian comes through his private caller Because they've they've they've turned off their caller id, but we can I guess we can Deal with the private callers as we go through them Yeah Can I ask my question now? Yeah, you can I would love a hard copy of your budget book if you could get one to me you have it for me lindy No, I'm saying no too I have some for everybody. How can I get them to you? Um, if you drop them in broadcaster, I can get lindy's in mine If you If you drop them in Rochester, we can get it to Tara too. We can thank you very much In the mailbox or somebody else? I'm going they might be somebody at school tomorrow depending on what time you're there. Otherwise just put them in the mailbox Okay, so I'm going to the office tomorrow So, um, Amy, what time are you going to bring them down because I can bring them over to the office Or you could put them in your mailbox at your house and I could drive through the hollow and pick them up Perfect. I'll put them in my cooler How many do you how many do you want? I just need one. I just need one We usually have And then I'm sure jamie and bruce would also like one because we use them at the same time That you guys are speaking so that would be great. Yes, but I would Okay, so I'll put We usually have four or five at the school. I mean they usually go parents pick them up pass them through So you I will do five six seven for the school. So you and lindy each have one and um And then three will go in the cooler for deb matthews to pick up and bring her over to to the SEO Is that correct? Uh christy needs one So, um, because she has to have mine. How's that? I have I did get some extra so Yeah, I just want you to put four in there so that christy can have one because bruce sometimes Keeps things Okay, sounds good Thank you very much. Yes Okay, amy anything else on the informational meeting or do we get after all your your questions? I think we got it. I think it I think we're in good shape. All right I'm always happy when we when we've we've dotted all your t's and crossed all your eyes Do you uh, would you like to see the fbud slides? Uh, yes, I would I think someone was getting me a link to that earlier, but that would be way I would think Yeah, I can send it off. I can send the email to you That'd be great from rye. Yeah, you know, it's they're really easy. Just put your own information in but it's It's easy. All right, so ballot counting method um We had left us up in the air. We need to have a motion that determines whether we're Uh, uh, counting them in a co-mingled fashion or counting them individually the last piece of the conversation We had had about that was we were, uh Um, thinking that we would follow the lead of of our two town clerks and our community, uh Or our civil civil boards of authority, uh, both of whom have said they'd like to count them separately Yeah, I think it's important. I feel as a board that we had desired for them to be co-mingled Um, but due to the state that we are in I think we need to not co-mingle them and take the the safety precautions that that um That we need to I I agree. I think that I think that you know All the political back and forth that we've had around this You know stands down compared to What the civil board of authorities and the town clerks and our and our district clerk have all said which is They would like this to be as hands-off and as as as separate as possible so you know, I I certainly Think of that's I mean in my mind at least I usually don't try to to to pontificate from the chair, but That that's my feeling does anyone else have any other discussion? I just want everyone to know I tried to ask Dina if we can make up our own law If there was any creative latitude around this situation, I was told no very quickly, but We could is there ways we could game this and I was told no I just I just thought maybe because some other places had started to have their votes that maybe some stuff Come out from that No, such in case you didn't already know this lindy doesn't give up easily Um having been on the the opposite side of the the the the issue from her a couple times. Yeah Um, so I would entertain a motion that uh, we hold our june 30th, uh election Uh with a ballot count to be done by the individual uh town clerks and uh civil boards of authority So moved I have a second second Any other uh discussion Hearing none all those in uh in favor of holding the uh ballot counting for the june 30th uh annual school, uh special australian meeting, uh Uh Individual and uh Uh civil boards of authority signify by saying I will go down the list. Amy. I Uh, Ethan. Hi Janie I I Megan I Uh, I also vote. I it's a unanimous decision. Thank you everybody Thank you. All right. Um To clarify process though, that means they'll be counted and then town clerks need to report that out to jenny Right. We need to make sure we communicate that piece just so they I will reach out to dina uh either later today or tomorrow morning or tomorrow sometime to say here's the result of our vote Is there anything else we need to do? Is there any steps jenny needs to take and i'll probably see uh jenny and the town clerks and all that And then dina can give us our marching orders Yeah, that's Well, what two people jenny When You get the results then we ask that you let me the superintendents And christy know because we have to immediately report them back out to the state Yeah, yeah, I wasn't sure who to send those to so that's good Well, who else did she send it to how do how does everybody else know? Well, she could send it to all of you too I just want to make sure that we were included on that list so we can do our follow-up reports that we have to Right and you guys could put out a press release when it's all said and done. I mean And what we need specifically is um the number of Yays and nays or yeses and nos however, it's identified And we would need it at that point for both towns because that's how we then have to report it to the state And you would need it for each question on the ballot so yes, yeah budget vote went like this um A school board member vote went like that so on all right for sure the herald's going to want to be involved Yeah, well, we can you know, like I said the the big step here is to is to I think let dina know what's going on and have dina dina make sure that she tells us all the things we need to do So we don't have any surprises on the 29 You know Can you remind me again carl when is the ballot ready and is there anything that I need to do? I think dina was making that but is there anything The ballot is ready and and and has been given to both town clerks as a matter of fact I meant to today, but I did not get around to Reaching out to lori to get my absentee ballot for myself So You should be able to request them from the town clerks now cool All right, um, I think that you know, we have our next Theoretically our next regular meeting is the first tuesday of july. I think Let's leave that on the calendar until we know how the vote goes and we can if if the vote passes We can maybe decide that we don't need to uh Get together at the beginning of july It's gonna say carl. I am gonna have to ask you for a special meeting Okay, when is that? I am hoping early next week Or maybe we can piggyback your your informational meeting and do it right before I am right in the process of wrapping up your audit So i'll need to i'll send that to you all via email with the results so that you can accept it if you so choose to And then I am waiting to hear back from the bank on our options on your tax anticipation note I went out I have The projected tax anticipation note based on the fact that you don't have a budget yet But my question to the bank today was given when your vote is If your budget passes, can I then? Change your tax anticipation note not to be at the 87 funding level So I will need your acceptance of the tax anticipation note once I have that answer Okay, so that could theoretically be something that was done on the the Since the votes on the 30th Um, that's something that could be done at our regular meeting in july Since we have so much to talk about. Yeah, but we need it for july 1st so So that's why Exactly we would do that right so I I would have you accept it as bid And then I would make if I can which I don't even know if it's an option Then I would make an adjustment to it once you've accepted it But I will need you to accept your tan before june 30th. Okay. Well, why don't you? Okay, yeah, and so I just wanted to give you a heads up But I'll know more answers the bank can have a chance to get back to me today so um, we may also Uh, you know we depending on where we stand on those presentations We have to have a conversation We may need to have a special meeting on Like monday to 29th or something like that if we had if we had issues that we wanted to work out about our presentation You know that the presentations a week from today, right? Yes Not I didn't mean the 29th. I meant the 27th I just had a little bit of like my days and dates are really off as well, but Yeah, no, I I totally know the feeling but It was was that, you know while we're all Excited that that we think that carl's going to put together a great presentation and so does carl um That you know, we may need to if the conversation goes sideways We may need to to be prepared to have A conversation prior to our our informational meeting on the 23rd So that might be the 22nd and then tara wants to meet with us somewhere And then we're going to meet in july so Meeting's still to come I guess so we will we'll have to figure that out depending on how things go So, yeah, you know as soon as you As soon as you have any indication As soon as you have any indication that the the presentation is going south Have a meeting immediately place. I I will certainly On the 22nd Tara if you think we can if you think we can have you know if we're gonna The sooner we can approve that budget and be able to put that document up on our website and be able to say To everyone that's been yelling at us about how long it's been with with the we had an approved audit If we could if you know, it would be great to be able to say You know just you know on the meeting of the 23rd that by the way, we finally haven't you know It's not reflected in your booklet, but you can match those numbers up to the approved audit Which is on the website at blur You know so Being able to do that would be great and that also I'd I'd forgotten I'd ask this question that I never followed up So I will right now Lindy you were the person that was doing most of the work with Black River or whatever is do we ever I just need I have it digitally. So this is what I need to know from the board and it sounds really silly but How do you want it posted like Because it's a board item. Do you want it as like another pull-down option on the board section of school websites? Yes To lindy if that's easier the thumb drive resides in my office I will know more tomorrow and I'll be in touch Because if I can just give the thumb drive to ray and that makes it easier we can try that There you go lindy Where's the ray? No poor ray his list is like my list It just would be good that we could tell people that that report that that you know that that building report was available You know they can read the 87 pages It's all there on the website as well. So being able to you know I will play with it tomorrow and let you know where it gets posted. Make sure you put it up on the su website as well Right, that's the one of the other side section of the of the the su website I think is where we're trying to keep all our stuff Okay Yeah, I think that's appropriate for boards there and then just food for thought Maybe if our list is really long for july instead of a july meeting, maybe we schedule a retreat Since we've pushed Things around I don't know just throwing it out there if we have a lot on the agenda And I can't even wrap my brain around what that would be yet But I have two virtual meetings because those are are easier But I just on a lot of virtual meetings. I'm not gonna lie. I'm like ready Just at my max right now. It's not that I'm enjoying seeing you all through a computer I'm just more of the field Yeah, food for thought that's uh, well, let's keep that in mind. You don't have to have an answer We could do a bit in the gymnasium. We could be a great distance from each other and call across the room Yes as a pbis team with lawn chairs in the parking lot and a circle tomorrow, so we don't have to do a computer So thank you Up the fact that we all need agenda items by like july 1st july 1st so that we can get the agenda posted july 2nd for uh july 7th meeting so Be thinking of this the agenda Christy will be thankful that you said that Amy. I know I'm making the friends with her And we'll we'll have more specifics. I'm guessing within the next week, but also the board Just to keep in the back of your minds that Wendy and I will need to be updating you throughout the summer on where we are with opening of school plants It is going to be a very different set of conditions under which we open And I don't want anyone on the board caught unawares of of what that's going to look like All right, um, so Uh, is there any public comment? I don't believe anyone is here except for the orca media private caller so I would entertain a motion to adjourn So move Okay, uh, do I have a second? All right, I made a second in the we adjourn I will uh send out information on that presentation and if it does start rabbit-holing. Yes, Amy I will call a meeting and I was kind of You when I said we weren't going to need to meet in july