 Okay, good evening So being six o'clock on Monday December the third 2018. We're going to call to order the Winooski Community Development Trust Board of Trustees meeting so and tonight The City Council acting in its role as Winooski Development Trust Board of Trustees will meet first And then that will be followed directly by a regular City Council meeting So open tonight by calling to order the Board of Trustees meeting again for the Winooski Community Development Trust I'd ask that everybody please join us for the Pledge of Allegiance led by Deputy Mayor, Nicole Mace Okay So up first we have approval of ratification or prior trust actions But first Jesse, I think you want to take a couple of moments and just kind of overview. What's what we're doing today? Sure So the Winooski Community Development Trust first took action in FY 18 with the allocation So the trust holds a note that's payable by the TIFT district And FY for the first time in FY 18 that trust Allocated money to the city to provide services within the purviews of the trust's covenant documents We have historically approved that those actions as the council through the budget process In a public meeting in accordance with open meeting laws during the FY 18 audit The auditor is recommended that because it's the board of trustees is a named body under the trust covenants that to most closely Follow the the letter of the document that you should be convening as that board of trustees Your historic intent was the same. It's the same humans in the same positions taking the same votes in Open meeting in accordance with the open meeting laws, but it's just convening separately So in order to kind of catch up and make sure we're doing this properly moving forward We're going to ask you tonight to ratify the votes you've historically taken To allocate those your trustee funds to the city for those purposes Well, do you want to walk through? Yeah, so the two votes that would need to be ratified are from June 5th 2017 City Council approved the use of trust to fund the community and economic development proposed FY 18 budget in the amount of $300,000 and on January 29th 2018 again during the budget process City council approved the use of the trust to fund the community and economic development proposed FY 19 budget in the amount of $150,000 and the use of Winooski community development trust fund balance reserves in the amount of $25,060 and 33 cents So those are the two votes we're asking you to ratify And then just Just to kind of tag on Which as he said for those who maybe Don't recall budget discussions from prior years, you know council has made a very again public and Much discussed and thought through decision to divert essentially some potential loan recapture payback in order to help fund economic development activity That also supports the downtown redevelopment, which of course is where the tiff district Funding stream is created from the benefit of the increment between what that value was on the land versus what it is now And the income streams then paying back that debt This is a piece of that debt council decided that operationally It made sense to utilize some of those funds to ensure that we're taking good care of the economic development Taking place down there in the city as a whole as a result of that redevelopment So that's something to be very consciously done and again very publicly done from a strategic standpoint And it's built into this year's budget too So it's a fitting time for it to come back up but just wanted to notate that and For folks at home if you're watching this if you're curious about it We've got a great memorandum that I think summarizes things very simply in addition to a number of Legal creation documents if you're curious to see the composition of what the trust is comprised of and how it operates and really encourage To get to that further but I think for this by we've spent quite a bit of time on both the strategic decision around using the funds and What authority we have in whole? So I would entertain any questions or comments from council for a stat Great any questions or concerns from the public good. So seeing hearing none I don't entertain a motion for ratification of the prior trust actions related in the memo and documented in the package Motion by Nicole second by Eric any further discussion Here and seeing none all those in favor, please say aye. All right, and those opposed motion carries. Yes, so I have Review that like what the requirements are there and what work we have on deck that might fit into that or Needs in the community that we can try to get that funding for you all Okay Great with council report station was on the regular items first up tonight. We have improved the planning Commission of Plaintment Joe come up I'm sorry. I'm gonna I'm gonna hit pause this one moment and this is probably big breaking decorum But I kind of forgot something really important to acknowledge and the course of welcoming Alex Just want to take a quick moment of reflection the city's done so in a couple other venues And we will be doing so for them but just want to acknowledge the life of service for Dr. James Ticers Who we lost last month and Not just from the city's perspective from a staff but as a community member and somebody who's tirelessly given of themselves a year after a year From school board participation school trustee participation to representing us my various boards committee's and commissions sort of county level state level Regional level CSWD that should install waste districts, especially for the past decade And then most recently serving as the city's treasurer But those are a list of accomplishments for a person who just gave selflessly of them Their time and efforts and energy to try to make the community lived in a better place We'll have more for dr. Tyson's later But didn't want tonight's meeting to go by since it's the first one we've had without acknowledging that and to Everybody's close including his family and the staff members who are here incredibly sorry for your loss as well So I apologize for breaking the form there and cutting in just did not want to be to go without that being said Okay, we'll go back to the regular agenda for the council or the plain commission appointment Yes, so tonight we have a Request to appoint a member to the planning commission for the position of alternate We had a resignation from our current or one of the alternates learn samson She relocated out of the city, so she's no longer able to serve so we went through a process in conversations with the mayor with the planning commission chair on potential applicants and identified Joseph Parham as the as the Candidate to to appoint to this position. There's a memo included with your agenda outlining some of the processes and I'll leave it at that Welcome Joe, I don't you're probably not a stranger to anyone who's attending certainly a planning commission or historical society Meeting but we're incredibly appreciative of your offer to bring forward your perspective, which I think is really unique and It's going to add a great voice So maybe we always start with what I tell us a little bit about what motivated you to apply for the position Well, I've actually been throughout I think the past couple years been following a lot of the Development or new board meetings as well as planning commission meetings and took a lot of interest in both of those boards and I just found the process to be fascinating every Meeting I walked away from I learned great deals So I saw that there was an opening with the planning commission and I thought that would be a good opportunity to get involved So I have gotten a little bit of a sense of how the boards function at this point. So I think it would be a good good time to get a little bit of involvement with that as a An alternate that's great And just not that it's the only thing you're interested in I'm sure you bring out a diverse set of interests and reasons for applying but You know from a context of when we passed form-based code. We all acknowledged in doing so that we were flagging historical preservation and that and really how we take care of The historical features of the city is something that we needed to come back to and that was understood when we passed that So look forward to that being moving out of the parking lot and into the traffic lane for Work it's definitely a passion of mine, but anything when you see is also interest me as well. So that's great. That's great Questions comments concerns for a job. I really appreciate your interests and Your areas you want to focus on your areas of Concerned so I think it's an important perspective to bring to the table and appreciate your willingness to serve. Thank you Glad to hear that Questions from the public All right, so we're very appreciative of your investment in time and energy. Thank you very much And with that I would entertain a motion for approval of appointment to for Joseph parent to the planning commission Motion by the whole second by Eric any further discussion Seeing and hearing none all those in favor, please say aye and those opposed motion carries Thank you very much It's a nice quiet time to Great next up we also have a development review board appointment Yes, I will handle this as well. Unfortunately the Appointee could not be here tonight. He's he's at home with a couple of sick children. So This is another situation where we've had some vacancies on our development review board in the past. There's been some Potential challenges with making quorum so appointing alternates has been a priority since I've been on staff So I met with the the chair of the development review board and I met with with David Weisberger to interview him and Gauge his interest and availability for the development review board and we both agreed that he is a good candidate to Fill one of the available roles He's an architect by by practice. So that brings a really good perspective I think to that board and that body to round out some of the other membership that we have On that group and provide that design insight that we will be looking for as projects move forward Yeah, David also participated and gave a lot of feedback during the form-based code Rehassing and engaged in a lot of those meetings and demonstrated real real interest and attention to the detail of the plan So great perspective Questions concerns for Eric from council any questions are concerned to the public So seeing and hearing none and they're obtained a motion for approval of David did this right Weisenberg for the Motion by house come back or senior for the discussion seeing and hearing none. I wasn't there to say and I Supposed motion care Thank you very much appreciate it Next up is discussion and approval for the all-resident voting charter charter change commission So counselor Kavi brought this up a bit during Council updates as well So we had previously discussed at this meeting bringing forward the charter for the charter change commission for approval as well as appointees What I've attached to your agenda here is the Proposed charter with an adoption date of today a few so choose We have received two applications to date and then as Eric mentioned the school trustees did meet So we've included the minutes there so you can see also from what Eric shared in Council updates from their minute perspective as well and Really were you know, we had committed to bring this back to you so we're bringing it back to you looking for either approval of the Charter and any other direction you'd like to provide on how to best move forward This is very similar a very similar draft to the draft you saw in November 5th Just with track changes accepted in a new date Great to see the school Participation we're appreciative of them doing that and look forward to that that perspective being part of the committee That's important Though one thing Just that I think I would flag is given Given the time Timing of this one thing we'll have to sort of unravel as council participation So I'm gonna recommend that we bring that back in the next meeting and that we be prepared for council to Review our participating Liaisons to that group So everybody can think about capacity and their interest in doing that and we can discuss that at the next meeting Any other questions concerns regarding the content of the charter change community? So I just wanted a little bit I was confused by the school board's Rare sponsor the discussion So Do they want to send one person? We'll have one seat and have two people in and out of it or One school board member and they'll find some another person representing the school district Also serve but the school board seat may have Individuals changing depending on So I think we had written the charter was to school board seats and they want to retain those seats but with the ability to not specifically name and have Like you know because with everybody else who's going to be on we will be appointing the voting members They would like the opportunity to have the seats But if one of those appointed members can't make it they still want to have to score school board members that can be a part of To school board seats that they can rotate through if necessary I think the way that I saw it was either Tori or Alex one It can make the substantial commitment to be there at every meeting and one or the other may not be able to and that they Would like to be able to sub somebody in and out if that's the case Correct that's the way I think somebody from from the school board from the school board Yeah, so if Alex couldn't make it At one point I thought they were talking about maybe having one of the liaisons Serve and one of the roles which I think would be useful in terms of bringing that perspective the liaisons that work with the new American families they have actually a lot of direct contact with families And so I just don't know whether that came up as part of the did they talk about that? It was just that they were going to be school board members Yeah, I think the theoretically it's an accepting the fact that there could be some slight but that The end part that I heard at the very end of it and watching the piece was Sean reiterating that we will have two people from the board there Other questions concerns, I think my only questions I think I had sent you the version half that we had talked about at our last meeting of changing You know presumption of and we could have gone back and edited that the school trustee members shell serve rather than I think This might have been the version before that So there may have been some minor changes But I don't know if we need to make any changes to the language there to accommodate that request on their behalf I'm sorry Eric. You had sent me an updated version. No, Seth Yeah, I mean at the last meeting the direction was to that there were gonna be some updates to the charter and two days before their meeting we Were able to finally share that with them And just see I mean you were copied on that but I from a Content perspective. Is there anything specific you want to flag or is it just the two school board trustee members may serve as voting members of the committee? I just didn't know what language we might need to accommodate if they need to some sub somebody else in if that would work with how we I Think it's fine. Yeah, you know the questions concerns from council Any questions return to the public? So seeing this. Oh, I'm sorry I Have I have reached out to a few people who have since moved out of Winooski I've been in touch with them For my refugee resettlement program, and I know Paul reached out to a couple of organizations, but I can't remember off the top of my head I Think African-Americans living in Vermont and There was another one Association of Africans living in Vermont. Yeah, he has to send to the Vermont Refugee Resettlement Program BRIT And the Somali Bantu Association Yeah, I'm not for the email to a few people and said please share but you know, I think the hard Hard parts probably sitting this probably takes a sit down so what I would say publicly if there are folks that Are in the community that you think would be a great candidate if you're watching at home or sitting in the stands to Please be sure to pass those Names along either via the city manager is a great place to start and she can filter it to council or we can be sure that they receive the position description because This is something that might take a little bit more targeted outreach in terms of engaging somebody Thank you Other questions concerns from the public So seeing and hearing none. This is on as a discussion or approval item Sounds like there's not a lot of concerns. So I entertain a motion for approval the honors and voting charter change commission charter Second motion by Eric second by Christine further discussion See me hearing done. All those of favor, please say aye. All right. Those opposed motion carries All right item D. I Really want to make sure we leave enough time for the grant So if we could get through item D in 10 minutes All right I'm gonna use a discussion of that by 20 city measures budget presentation You might have to pull the power First meeting where I feel like we've seen the updated logo often Yes, since the full Official launch of the new branding campaign will come with the launch of the website which is Right now on target her before town meeting day We're trying all the big documents that will come out that will have life beyond that point. We're trying to use the new law including masculine All right So first I want to acknowledge that this is also our first big finance Question with our officially appointed finance director here at the table as well So welcome Angela to into that role and to the table for that So this is our proposed FY 20 budgets is what we will be talking about today So to start we gave we sent around at the end of last week a lot of information. It's before you tonight in your Budget books. It's also for those watching at home can follow line follow along on the website at when you ski vt. Dot Or Or back slash city budgets It is up there as well in the complete document What is included in your budget book that you have in front of you is a section with a memo for me this presentation a bunch of Overview information from each of the department heads This year, we've given you both the roll-up budgets as well as the line item budget So you can really see all of the detail there. We've also included the completely rebuilt capital improvement plan documents for all the funds And then some appendices materials and and your binder is really meant to be a place where you can keep information Over the course of all these discussions much like last year we are Presenting the budget to you in its totality meaning both a general fund budget Which is raised by property tax dollars as well as all of the enterprise and special revenue fund budgets So tonight we're going to do a quick over or probably not so quick Overview of the process the goals how this budget aligns to our strategic vision statement I'm going to give a bit more of a Overview about the general fund budget, but then a quick overview of all the funds Summary and talk to you about what's next. This is really the first night in a series of conversations where we'll go ish area by area through the budget and discuss it in detail before You all approve a budget to send to the tack to the residence at town meeting day That makes sense good place to start so this is where we've been So on September 4th, you had a discussion about Approving this process and then on October 1st. We had a discussion a shared discussion about budget goals Tonight, this is the overview presentation and then you see coming up those individual Area presentations weekly meetings in January and December in January. It's gonna be awesome And then January 22nd. We've reserved for any discussion. You want to have follow-up information You've requested through the process Really your meeting to make changes January 28th is the day by which you have to approve the final dollar amount and set the agenda warning for town meeting day February 20th will be the traditional community dinner. I was at the OCC by The Wienewski partnership for prevention where we will go over the city budget in the school go over their budget And then of course town meeting day on March 5th So on in the beginning of October, we had a conversation about goals and the well while you didn't take any specific goals These are the this is the guidance you gave us So you asked us to present an FY 20 budget that provided level services So didn't reduce services, but also did have significant ads You asked us to include resources to both meet the council and staff share priorities as well as move forward with the bond vote for means the mainstream revitalization project and the Myers pool replacement project You asked us to look at some new revenue streams, and you asked us to Always attend to the fund balances and present those with the budget as well So the dollars and money are really those resources that allow us to Carry out the vision and priorities of the city. So I think it's always important To go back and look at where we've been So FY 18, which is the year that ended June 30th of this of 2018 was a really big year for our city so You see outlined up there Some of our accomplishments. We completed the economic development strategic plan the marketing and branding study We got opportunity zone designation Responded to almost 8,000 police calls for service and 400 fire calls for service We did the preliminary engineering on the main street revitalization project and started the headworks engineering We produced the Lewinowski bridge advisory committee We stood up the community outreach team partnership with Howard Center in the police department We stood up the Chinning County Public Safety Authority, which is the entity that will potentially in the future oversee regional dispatch And we started the preliminary engineering for the Myers pool as well Highlight a few So this year we're continuing a lot of that work that's done and in in addition adding in The municipal really moving the municipal master planning process forward, which will be I think one of our major Accomplishments for this year that will be the document that outlines for us the shared vision of what we want our community to be for the next Five to eight years and into the future We'll be launching as I mentioned a new website this winter on as well as a new parking app We've revamped our complete capital improvement plan for the city across funds that you will see outlined here Move Main Street headworks and the pool forward. We bought a new fire truck The chief is very excited about The housing commission as you heard about earlier did it has done a huge amount of work looking at an affordable housing trust fund and inclusionary zoning And we've continued those public safety initiatives of the community outreach team regional and regional dispatch As well as finalize the police department strategic plan And then looking forward to f y 20 really we're looking to Continue the momentum of the things we've stood up in the last couple of years So move forward with implementing the master plan and the zoning changes that will result fully Build out the tiff district in that global settlement. We've been discussing Move forward with Main Street design the pool construction We are also proposing with this budget to do a water line replacement project on Hickok street that you'll hear more about Looking to continue our partnership with Champlain Housing Trust at Developing an affordable housing home ownership opportunity on Mallets Bay have And looking to expand community services program Programming obviously these are the strategies that staff has come up with but will be discussed In in with a complete picture with the council after town meeting day to identify next year's priorities as well So what do you have before so all of that is our vision what we're trying to achieve with this budget? And this is what you at you have by numbers in front of you So going into this budget process, we've looked at two things We've tried to build the budget in a way where operations and capital are clearly articulated and outlined Looking to again build that level services budget that allows us to maintain operations of the city while significantly increasing our allocations for Main Street revitalization and the pool We've built those separately so we can over the course of the next two months Work with them and play with them and see how things impact those two numbers We were also presenting to you level services budget and a level services budget with a few additional Ads that we've identified through and we've heard you all talk about through the last year That are not aligned with the level services budget But are things that we have historically talked about and since they were ads we wanted to call them out very specifically for you to see if you wanted to actually add those in So the upshot of the level services budget with the operations and capital included Is a 5.75 percent increase in the tax rate About almost six pennies the impact to the average homeowner would be $130 at 79 cents Next year that's an annual cost With those with those small additions and we'll go into details in a minute about what those are It's a six percent increase operations and capital increase to the tax rate With $136 and 52 cent impact to the average homeowner I do want to call out that that is being defined as Um a home valued at $225,000 Which may be low in our community right now, but it's the It's the number we've used so we didn't want to change that from an orientation We certainly can through these discussions if you'd like to look at those numbers a different way Does that make sense how we've called out the operations and the capital separately people with me So in building this budget, we've made some assumptions So we are assuming a cost of living increase of 2.8 percent That may be trending a little high right now, but was Exactly between the July and august numbers We are our health insurance rates actually came back quite good for 2019 So we are we will be experiencing only a 2.4 percent increase to our 2019 health insurance rates Health insurance obviously is done on a calendar year So that will be the first half or the second half the first half of the fiscal year the second half of the calendar year So we are modeling a nine percent increase for calendar year 20 Which is the second half of the fiscal year just to be conservative. That's much more in line with what we've seen historically We'll see how it goes Based on a Eric Vorwald and John Audie spent Some hours with our assessor to look at the building permits and zoning permits we've received to date And make some projections about our grand list. These obviously could very significantly change before April 1st But right now we're projecting a 0.75 percent increase in our grand list and just as a reminder for people the grand list is the total assessed value of all of our property in the city Which becomes the number by which we set the tax rate with the with the expenditure budget So that equals about a 400 40 thousand dollar add to the general fund So what is included in this level of services budget? So there's It's a pretty wordy slide. There's a lot more detail about this in the memo and in the budget book online if people are interested So what's it included in here is staffing for the strategic vision with two significant changes When we are recommending moving the What's currently funded is a part-time accounting clerk to a full-time accounting clerk That's really as the leadership team spent time meeting and developing this budget a resource We feel we need to implement these very significant capital projects when you're spending Millions of dollars a year to subs to build things. That's a lot of invoicing a lot of processing A lot of grant management and with right now one body doing that work really feeling like we needed some redundancy in that position Additionally, we're recommending the elimination of one AmeriCorps position within community services Because of the unemployment rate right now. This has been a really hard position for us to fill. We've yet to fill it this year Ray and his team have restructured The staffing with in community services and believe they can provide the level services without this position You've heard us talk at the last meeting quite comprehensively about the non-union compensation plan That's the look the look at ensuring that all of our non-union positions are paid equitably and rebuilding our Pay structure for those positions So this proposal fully implements those equity improvements Right now We still have a number of positions that fall below the the step one grade the step one of the grades in which the positions are placed So this budget gets everyone into the grade system But because there was a fairly significant price tag Associated with that we are recommending only adjusting the whole pay scale by a 1% cola this year That does have negative impacts on some people who are at the top of the range But for the average employee within that pay plan It's still a 3.23 percent pay increase in f y 20 with the steps The o'brien community center as you may remember from last year came over to the general fund from an enterprise fund from f y 19 f y 18 into f y 19 We had anticipated using the reserves incrementally to lower the Impact to the taxpayers because we have not been able to Fully lease that space this year. We are going to use up the reserves in f y 19 So that will have a $28,000 impact In f y 20 in other words the taxpayers will be subsidizing that that building Operations to the tune of $28,000 in f y 20 And that's solely for business opera solely for building operations um Included in this budget are our continued investments in technology. So it's there's funding for the Exchange transition the cloud transition that we're currently doing As well as a computer replacement plan and adobe licenses for City hall staff this will enable us to to implement searchable pds with the new website Which will let you all when you're looking for example at council packets search for key words within documents, which I think will be Significant customer service improvement Um, obviously there is a huge Amount of capital investment included in this budget So those include the investments for main street revitalization next steps the mires memorial pool As we mentioned the public works team has identified Hickock street as very in need of a water line replacement project Um, and then every paving project if you've driven down hickock street recently you probably can attest to that as well So we are recommending moving forward with that project this year We've also included Additional funds in this budget for street trees. We've had a number of street trees this year That needed replacing those are important pieces of our infrastructure in the city and Have not been funded historically And it also allows us to maintain the plowing contract to support the Work of the public works crews during those very heavy snow storms over the winter We are recommending a couple of revenue adjustments First we are recommending implementing a fingerprinting service here at the city within the police department And then we are also recommending the adoption of local options Sales a local option sales tax and a local options rooms meals and alcohol tax That's one percent on both of those and we'll be more details about that later on Um, so the what's included in the additional budget So the previous slide was about the level services budget as presented That's the column that you will see in your detail that just says fy 20 proposal And then there will be an fy 20 Proposal with additions and these are the three additions. We've called out The council and staff had a conversation during our policy our strategies and policy Retreat last spring about looking at lowering barriers to participation both for People thinking about participating in the council and boards and commissions So we had talked about for example buying technology Or providing childcare or other support that may enable other members of our community to participate So that's a 5000 additional ad we've included We have included $6700 to assist in funding the school newsletter Which is the annual the monthly newsletter that goes into all the mailboxes in the city And then um, you also heard this fall A presentation from the wunewski valley parks district. Um, as you know historically We've funded that at about $4,000 a year our actual request their actual request this year is Closer to 16,000 Um, we they we have included a thousand dollar ad to kind of incrementally start working our way up to that amount so to Want to give a quick sense of where the Where this general fund money is going so the total general fund proposal here is 7.3 million About 79 of that comes solely from Property taxes and pilot payment Then you see how it's broken down across other revenue streams 4 of that would come from the new local auctions tax So if that were not included if you the council decided not to move forward with those We would have to talk about either a reduction or an increase in the tax rate to accommodate that And then you see that within the general fund How the those expenditures are broken out across service delivery areas So the largest percentage of the general fund goes to fund our police services at Almost $900 a year for the annual property taxpayer That shifts slightly when you look across all funds, which we'll get to in a minute So I think it's important. Oh, look at that little blue line. There it goes. Um I think it's important to call out what is not funded in these proposals for your consideration and You know, you can always move things around within these budgets So we have not included funds to further support the work of the chinden county public safety authority as we move towards potential regionalization Um I believe that is those are one-time expenses that we will be looking for fund balance to do over the next couple of months You heard at one of our last meetings about an additional request from cctv for $6,000 Again, that's not in this proposal could be added back in or fund balance identified Fully funding the wunewski valley parks district. Um, it does not include a request for downtown wunewski They're currently still working on that request and again May have potentially to use fund balance for that request And then of course affordable housing is an ongoing conversation. We have not requested proposed in here you using any tax rate money as seed funding for that fund um So, uh, as I mentioned beginning, um, this budget presents both a general fund budget, which is the dollars raised from Property taxes and fees and fines as well as the enterprise fund. So this gives you a revenue picture across our entire budget So of our entire budget only 52 of our Um expenditures comes from Um, the general fund and then you see how it's broken out otherwise Obviously the tiff district is the largest other single percentage which is property taxes, but doesn't get solely for debt And those expenditures go you can see now the percentages Shift a little little and go majority towards public works, which makes sense when you think about public works operations and capital investment And these are all in your packet as well So I want to give you a few obviously we'll dig way into the weeds during the the Individual presentations, but give you some highlights from the other funds as well So with this budget and as we've talked about through the main street project development We are also recommending rate increases in both the water fund and the wastewater fund We're recommending a 2.5 percent increase in the water fund and a 3.1 percent increase in the wastewater fund Um looking back at race history. This would be the first time rates were increased in those funds since 2012 um And with these rate increases would we would still be below the average of our surrounding communities Um, it is needed to maintain this Growing investment in capital both of those funds will also be looking for the use of reserves to balance that operation in capital Those operation and capital expenditures in f y 20 in the tiff district where We're anticipating a very small percentage growth in the grand list We're prior prioritizing Paying the debt on the external debt obligation. So that's the primary debt held with td bank and p course And we're have made some assumptions. You will see in your spreadsheets about The global settlement discussions that we are in talks with parties about right now What I mean when I say we're prioritizing the external Debt obligations is that we are maintaining the $150,000 Contribution to the repayment of the winewski community development fund That's how that's the level at which we funded it in f y 19 and we're recommending continuing that We can continue current operations at that level And as we see more increment growth within the tiff district will increase that allocation Once we see that increment growing This does still leave a fund balance of of $200,000 within the cdc budget to fund potential future projects The other big capital project included in this budget is the consideration of a new parking facility on Abonackie way, I've started John and Ryan Lambert and I have started calling this the abonackie garage. I don't know if that will stick But there's a way to talk about it This is part of the global settlement discussions with the new municipal parking facility on lot 70 under additional upper floor development. So that is captured in this proposal Community justice fund continues with the existing doc funding At level services and level staffing The community services fund is looking for Almost 19,000 thrive reserves bringing the balance to about 60,000. So it's still quite a significant fund balance there But because we are seeing the revenues from that service delivery Um Not to keep up with the expenditures needed. We are proposing A $1 a day and $2 a day in the summer rate increase for fee paying families only And ray will talk much more about this during his presentation And then on the rental registry side, we are looking to increase the revenues to reflect both the growth we're seeing in the city as well as a increased partnership with winewski housing authority And that budget does anticipate making a small contribution to fund balance for that total fund balance there and looking to Start using that as a grant fund to bring people into compliance where needed So just because that's a lot of information I want to give you one slide where you could kind of see everything Or all the big things so The total proposed budgets across all funds is 14.2 million almost 14.3 million almost with a general fund of 7.3 million It does include funding for Four significant capital projects in the city the main street revitalization project the myers pool replacement project A hickok street waterline replacement project and repaying And the avanaki parking garage The revenue streams. It's a hundred percent increase in capital expenditure reserves We are doubling our increase our we are doubling our expenditures Towards capital with this budget that we have from past years It includes those rate increases that we talked about Here you see the Dollars that we project associated with those two local options taxes right now So it's a hundred and thirty three thousand for the rooms mails and alcohol local options tax And 144,000 on the sales side And then you see the how that impacts the tax rates So the other Thing and we want to be very clear about is what to fully deliver that entire package of things there are several There are several votes you all will need to take and then there are several votes The residents will need to consider so for the council What's before you for consideration is You'll need to approve the general fund budget and the warning for town meeting day You'll need to individually approve the enterprise and special revenue funds that you solely have The ability to approve You'll need to approve the associated rate increases and the fee chapter Free ordinance chapter update to reflect the fingerprinting which is a new service area that we don't currently call out in the fee chapter Um We would need a bond vote for the abanaki way municipal garage We would also need a bond vote for the hickok street waterline replacement Both of the numbers associated with that both of those bond votes are included in this budget I want to make it very clear that the bond vote for the abanaki way Garage while a general obligation bond for the city because Of the size of the parking fund is intended to be paid for solely by the parking revenues and not by the taxpayers Um, and then approve the approval of the local option sales For sales and ribs meals and alcohol taxes The residents would then need to take five votes They would need to take the vote on the general fund budget the two bond votes and they'd need to individually vote on the two local options Um taxes That makes sense So that is a lot And I want to just take a moment because this will be a lot of material to review over the next couple months to thank you for your attention to all of those details and your thoughtful review And this budget really is a team effort of the entire leadership team from start to finish I get to be the spokesperson for it, but it's really the work of angela and all of the department heads Getting this hard thinking done And then special thanks to our finance director for pulling it all together and putting it into good math So I will stop now and we are happy to answer any questions about what's presented here As well as You know, we have a couple a bunch of meetings now together if there are if there's information You already know you're going to want to see as you consider what's before you We're happy to take those questions now and and go back and find answers Throughout this process if there's additional information you need we are we are wide open to that as well the The more and better information we put out to you all the more will be available to the public as they have to make decisions as well This is by far the most comprehensive and straightforward budget presentation at the onset of the budget process that we have ever received So that definitively and I would say that for the course of the entire history of the city because I saw a lot of those old old runs too and Incredibly impressive and very very appreciative of all the time that went into making this possible on the budget From all of you that's a tremendous amount of work and focus And we are incredibly appreciative of the work in time that went into putting this forward And the way that it was presented in a very linear fashion and and highlighting the major issues and items So typically just for a benefit from how usually I mean quite honestly a lot of times in the years past This would be like a this would be like a 10 minute agenda item because we would literally just kind of drop the spread She don't everybody and say hey guys globally. This is what we're looking at start building your questions concerns I think in this presentation There's a number of things that have been identified, but just want to point out I think that process schedule is really important to understand from a flow perspective Because we're going to have an opportunity to sort of take that deep dive into each of The department investment areas over the course of the next Two months a month and a half As we prepare to get to a point where we can really present something Question about that. Yeah So for that process When hearing is that like during those focus meetings we can dig into like one items here in that area and then at that Meeting on the 22nd is where we would actually make decisions about whatever we surface Versus like, you know at the end of that each area. Okay, right? That's where a lot of times You know if there's a I mean you hate to say it like this, but if there's a If there are conflicting funding priorities, right? It can sometimes be nice to have the full perspective of whatever the asking fund is Um, you know, maybe I will just be blunt about all the items Maybe you feel strongly of about funding cctv versus funding lusky valley park district, for example You know that that penultimate meeting tends to be where a lot of that sorts out or in those those sort of conversations, but I will say that As just to just point it out Calling that out as early as possible. Number one, what information data or questions you have number two Any ideas that you might have that you're going to decide to bring in From a far or a field Um as early as possible if you know, you've had something in your mind And just don't feel like you've expressed it in terms of what you think we should be investing in Or as you start to look at this budget you start to think Boy, I really thought we were going to spend more money here Getting that then as quickly as humanly possible is Preferable because we don't want to be trying to make those huge structural changes late in the game That's what mistakes happen and messes get made and it just doesn't make for a very good conversations or productive meeting And if I can just underline that point a little As those ideas come up through the individual department budgets or Offline as you're reviewing things Please do feel free to send those to us so we can start modeling One of the things that makes us very anxious in those last two meetings is by the end of the january 28th meeting We need an actual dollar amount to put on the ballot And when we get ideas of funding Um Request for additional funding or shifting around and funding that sometimes has impacts in other funds. So for example, if you said We want to add a public works position. Well, that position could be funded out of four different funds It's very hard for us to do that math on the fly So if we have that a few days in advance, we can model it out and give you the best information with which to make decisions So we're not actively editing So On that note like I've already Looked through all of them and there's plenty of items that I don't understand what they are It would it be appropriate to like email you ahead of time to call those out That would be ideal and then we can either Respond in writing and make that public through a council packet. So everyone can see those questions in here that That those responses including the public or if it requires more of a conversation We can be prepared to answer them those questions in the meetings. That would be ideal And pardon me if I missed the group email just because I've got one on my desktop, but do do they have the The excel version They do not have the excel version Can we do that? please they're all in your the word the PDFs are all in your document, but And so what I would do, you know, for example, I've got questions for steam I just so you're prescriptive I say, you know What what book what line in the workbook right like line 462 and sheet 3 Um, what is this and what you know, the nice thing on the budget where you see it in the pdf notes To is if there's been changes or adjustments, there's usually a little narrative there on the side to the describes This is what the change or adjustment is because right usually that's what your eyes go through You see here's Fy actual versus budgeted and then what's it look like for next year and if 25,000 dollars over the expense from last year. Why aren't we budgeting for 25? $25,000 more on that fund this year or vice versa for spending $30,000 less to that one. I'm a bit reduced or Let's be glad where so that's a good way to do that. I would just recommend sitting down Not that it can't be called out here whatever you learned that was of concern or interest to you You know just philosophical the Philosophically after saying the gigantic. Thank you for staff for doing this right is And I do say this every year and it probably makes You know, it probably makes especially the same as your squirm a little bit right is that this ultimately is your budget and You have to pass the budget. You have to own it and you have to convince the people your neighbors to vote for it um, so You should be confident in it and you should question things and if you have ideas or things that do you think should be in there Then this is your time to do that from a process perspective What we try to do over the course of the year is have these directional Conversations about here's what we're trying to achieve Here's the things we're trying to do and then staff all works together to try to say given those priorities This is the budget it takes to accomplish that right? So this is their best effort to do that to achieve that But it doesn't mean that you don't have the right to question things It doesn't mean that you don't have the right to put forward ideas and in a lot of cases next year's Things that go on next year's budgets get created during these conversations because those fill us up with things to say you know things like translation services come up, you know or Services like that because we don't always get to stop and look at a whole departmental operation These types of senses so I just would encourage you to To not just accept these numbers as being this giant overwhelming document that you don't have any power or authority over because You have to we own it, right? And at the end of the day, it's it's actually it's again It's your budget that you have to vote out as hard as they work on it and as much as it dictates What day-to-day life looks like here that's important That said, you know, we're not the operational experts either so We need to be comfortable with the budget. We need to understand it. We need to own it But we need to be careful not to substitute our own judgment for that of the professionals that spent a great deal of time Putting this together. That doesn't mean we don't question it or clarify when we don't understand why something's being proposed or why You know certain assumptions are being made and whether or not We you know want to push back on those assumptions, but I do want to just caution against an approach that has us sort of digging into the line items and starting to say, you know Because I think you can start to as jesse said earlier one piece a lot of pieces are interconnected and by Eliminating one piece you could send off a cascade of Issues that um, I trust will be flagged for us But it can consume a lot of time and energy It's asked the approach that's taken It's not criticism Both these comments are It's a good balance, right? And it's one that especially the first year and doing a budget can be hard. Yeah I'd say definitely ask as many questions as you can think of During your first time around because it will start to become more comfortable with It's a huge task Well, and quite frankly as well We see this process as part of the public education campaign getting ultimately to the residents deciding whether they want to invest in in These resources in this vision for the city and if you all have questions about these lines They certainly will so the more of those answers we can put Out in the public to say here is why we're doing x y and z the more trust all everyone Us you and the voters will have in in the services that That we have the privilege of providing them so please do you know, we we really welcome the The questions we have If you haven't met any of these nine people, we really like to talk about what we do So nobody is going to shy away from answering questions for hours Just get us started Things I think I flagged it mostly means with you guys too I think it would be good if we could given the o'brien community center just in the community services presentation, especially I I would I know I would benefit from just an overview of the debt structure and profile on that building Just so we understand long term what we're running into Um, I think the thing that we've struggled with too That I don't have the smooth answer for and I flagged this journal first, which meaning is wherein when we talk about, um Fund balance and what that looks like for next year. So I think that's yeah That's something and I mean, I know it's called out here But from a structural standpoint in terms of any decision-making apparatus. Yeah, so it is called out In each budget, but also I do want to I think it's page 58 of your budget book is the current fund balance Amounts as with the end of f y 19 So that's one that I have flagged for myself and think we'll continually go back to So just want to call out that those that complete detail is there for you Yeah, I think that's From a general perspective This is a healthier fund balance and we have Um, certainly seen an amount of my time. Um So I think that there's, you know, a good sort of policy direction conversation to be had Regarding what to hold back there and what the big One-time expense item needs might be for the city and sort of with a long-term direction on that fund is because it Feels like that's something I mean, we have to have money. That's rainy day where stuff pops up and is we have to cover very quickly, but Um, that's getting to the point where I think it's something we need to Have a sort of more strategic conversations Oh, the st. Allen truck Boy dangle a few lights in front of And the only other thing I think that's outside the box that I haven't mentioned you So I'm sorry to throw it out here is I think eventually from a public standpoint Leveraging of funds would be really interesting to be able to talk to people about So we've brought forward the fact that this year from the capital, it's $959,000, etc is being spent Might be If it's not too challenging and difficult on the revenue side from grants and matching funds that are receiving from other sources To be able to speak to what our fund leverage Percentage was and I'm thinking about that too on the community services side We talk about it a lot and I think do a good job messaging that But it might be an interesting thing because you hear people say a lot like well, why don't you guys just go get some grants? As like there's lots of free money floating out there And I don't think people always realize how much money You guys actually do strategically secure using a taxpayer dollar and then getting additional investment back from those other sources So that would I and I don't know how complicated that is. I'm sorry for throwing that out ad hoc, but And maybe it's a departmental specific presentation Um, I have a quite similar um in similar vein with the o'Brien Does this budget? Make the assumptions about mainstream the pool that we looked at most recently like We got that big spreadsheet with how we were going to implement um Both of those over time and the TIF funding so i'm curious if that's reflected here or if there's More changes have happened to that since we last saw it What's here is reflective of that last spreadsheet Okay, we certainly with the public works presentation and the cip presentation will bring those back So you see not only the investment for fy 20, but what what other decisions will follow After that fy 20 Those fy 20 decisions because quite frankly there are going to be other decisions in 21 22 23 24 25 to continue that debt service obligation and on that note for us um You know, we spent a lot of time digging into the pool and we looked at different scenarios there and Like decided how to move forward with that and I don't think we've spent the time We need to with main street looking at different alternatives there and how to move forward with that in the long term So that's something that Is on my mind as I think about these numbers until that My reflection too from that meeting was a strong recommendation that uh To if you've got specific staging questions to set up time to jesse and john Just to go through like what the different components of that are because I know I've had some of those conversations And have a personal reflection on like what the staging looks like versus Not but that's that would probably be my best recommendation on getting that prepared because I guess the If there's a specific direction change versus what's being presented here that would be really important to Ask in other words when the number comes forward that meeting will be Challenging if there's not a specified model. We don't want to try to say on the fly can you back off? A certain percentage of expense for this year because you're going to stage it differently in the next so and I think We will I will all benefit from a refresher on exactly what that looks like just because it's been a month and a half so and luckily the public works in cip is Pretty early in the process, which is good. I just want to call out to you know, you all did fantastic jobs on your budgets, but Having a cip plan that looks like this Is something that we've asked for and then some sometimes just really struggle um to have conversations about capital improvement investments in the absence thereof so Just want to give a huge shout out to john. I mean this is Not the right words but really frigging great work like And I know it's going to be a living process and document, but I mean that's it's really clear and very It's a lot more informative than things we've seen in the past of jesse angela john Thanks for all of your work to make that possible. I think that's really going to create a much more informed conversation than And that long spreadsheet that you used to love so much And kudos to council mace for making sure that stayed on our That was great. It was a really really welcome change from yours past to see See that like that. So thank you um process questions Sort of any general questions or thoughts about things that would be helpful Given what you're seeing and some of it You know, I mean you'll see when we get the first presentation, you know, you might be able to Get ahead from that, you know, not to Consumt right, but it's you know If someone's got a kind of question of what the presentation is going to look like you're going to get a model of it and if you've got Things that you think are missing in that I mean, it's kind of a summary of what's been done. What's planning planning to be done from a service provision standpoint I would say community services usually is the one where we have the stuff that comes out of left field the most often where somebody's like I want to buy more kickball equipment So if you've got some of those ideas That's great, what does the uh Public presentation look like how much detail And I assume that'll be at the community dinner Yeah, so this is where it transitions from being a city manager budget to a council budget What I'll do is maybe I'll share the The power point from last year. We're probably the easiest way to express it You know, we tend to structure it very similar actually to what was just done here and that we say this was last year's budget Here's what you gave us. Here's what we did with it And then we highlight, you know, the big kind of pressing things or challenges And then we try to be very specific about Okay, so it's not just a number that's changing. Here's why it's changing Here's the service that's being added if we remove the service as a result of the budget Here's what we're removing or changing, you know, for example, we would know Hey, we're reducing a thrive A person in that position, that thrive, that's where I work, excuse me We're reducing an AmeriCorps position and adding capacity to the finance and accounting side of things So we'll note that out so that people know specifically what you're What you're doing so, um You know, and then we'd highlight the big projects that are being added this this year's going to be a little different though Just because of the bond votes, I think we're going to have to be very very We've already kicked off some of the conversations about that very prescriptive about here's what you're voting on. Here's what the implication is Um And we are, you know, just for other folks benefits is we're having a conversation right now about trying to set up, for example Um an opportunity for businesses in the next week or two To come to a meeting here to talk about the 1 sales tax just to get that out there and get that engaged So that the business community doesn't feel, you know, looked from that, you know from from behind or Disadvantaged in a way so from the outlet perspective, which is something I think we could also certainly talk about from an outreach perspective We do cctv We do a presentation at the senior center and we do the community dinner and then the night before so the community dinner Is stated there and then the town meeting day presentation is the night before town meeting day at the school And their charter changed this year, which I think is actually it has to get approved, doesn't it? Yes So it's not going to affect so I'm on the hook for two hours again But it's uh You know It's not always attended probably like we would like to Like to see it so we can think about ways to go about that There have been times in the past where we have produced budget flyers And you know kind of simple scaled promotional material to it and we can certainly talk about that as well But then in addition to that school newsletter You know from a written standpoint tend to do, you know historically, I've done a summary for front porch form For counsel just explaining, you know what the budget is And what it looks like And then I have Probably four stations every year and the free press also do summary articles that just have us go through it I've typically done, you know, accepted all those interviews and gone and given those summaries when asked to What else we're going to say that's pretty comprehensive I I do think it will be um a little different this year just because of those five votes Um, you know, that is a unique challenge and how those five votes are inter linked So for example, if the If the general fund were to pass but not one of the local options taxes We would be coming back to you and saying what do we stop doing? Where do we cut? Um And how you know, I think how you I think this is part of this iterative process over the next two months of what are the questions that arise from your minds About this work that we're in all day every day You know, you were the one who came up with the yellow light for the main street conversation, which You know, we hadn't thought of them was a really Wonderful way to talk to the community about what that meant I think a similar thing I mean not necessarily words like that, but a similar conversation might happen over the next couple of months about How we explain one are we comfortable? Is are these five votes the five votes we want to take as a community? And if so or if something different How do we talk to the public about that and that may inform some of the outreach between your votes and the town meeting day votes And really that's why All of our minds working on this together is going to result in the best product We plan on doing it all here So in the past we've rotated around to Um bearing degrees of success to different operational centers So we've done for example the public works presentation in the fire department Every year there's been a fire call And it's been kind of The public works department, um You know, frankly the buildings the the building's not very warm And that that served as a problematic issue. So I think this year unless anybody has any Some of your criticisms we were playing on doing them all from the comfort of our seats here we And in addition to that we have requested ccd coverage of all of these meetings, um, which is uh Add from the traditional schedule. Um, I think they're working on accommodating that just through saffing Of course, every municipality has lots of meetings. So it's a challenge when saffing But those are also great, you know, those are all available online and people can go back and watch individual presentations as well So and just kind of broadly somebody else to think about is, um With these presentations We've I've I've certainly always offered while I'm in the seat to um share it with a counselor too It's good to have that other perspective at the table. Um, and frankly it It as a counselor, I did it and found it I pushed my way into it But um, I found that it helped me get to know the budget better a lot better It was it forced me to be ready to answer questions. So it was a cool opportunity Um, the only thing that we would ask because of the television appearances Um, people who are up for elections cctv gets a little finicky about that It gets a little complicated if you're running for an election too So they typically have expressed in the past that they prefer Um, you get into issues about people getting more FaceTime. Um, they typically have asked the city counselors that are not up for election Do their presentations As a matter of fact, one year, I think when I was up, I had to set out the budget presentation Eric and I did it last year Yeah, yeah, that's right because they were like you can't do the presentation. So Um, so christian how something to think about as we go into it Driving interest, what's that? I said I'll do that You guys can think about it and even connect the talk if you want to. That's good Um And that that's something actually before the next meeting Um, I'll put some thought in to Bringing a more built out outreach schedule because I think we need to and have to because I think they Again the expectation because of the complexities of this ballot of our communications should be a lot higher on ourselves and We should discuss materials and things like that too So I will work with Just have that and go ahead in the next meeting What else anything from what you can see? So far that we make this easier or Any information you think is missing? You know, you can see that our goal is just to dump a bunch of information on anyone else You know, I mean this is very comprehensive. So it's a great start, but There will be something Okay Not we'll move forward with that process as outlined. Yes. We will turn back for questions Questions comments concerns from the public And very easy to understand And a big difference this year for those watching at home who have watched the first one is the The the philosophical task was different this year than years past. We didn't say Bring us a net zero impact budget. We acknowledged Back in october we just said We're not going to ask you to do that this year. Bring us back a level service budget And then if you need to make some adjustments within the level service Let's acknowledge the fact that there's going to be a natural appreciation of cost Which is a philosophical shift for the community from budgeting perspective But as one I think that You know working with the current administration too in this group It was felt to be more appropriate and reflective of the reality of budgeting. So Other questions comments concerns So seeing in here none Thank you all very much for all the work that it took to To get here. We appreciate it. We look forward to working with you over the next couple months to Get a budget Okay, uh, we have one other item on tonight's agenda. We have approval for the pine grove terra storm on the management upgrades So this item is for We received a ddc block grant for storm water improvements Uh for pine grove terrace Um, this is part of our ms4 permit our municipal storm water permit So within that permit There's a requirement that's called a flow restoration plan that Basically, it requires us to do some water quality improvements for the watershed that That is sure it's more house broke So this project was identified in that flow restoration plan And basically what we've been doing is is kind of keeping an eye out for potential grants that we can use to Construct and finish design on this project so this um this project total cost is 158701 That includes engineering and Complete construction permits The dc block grant is a 50 cost share. So we would be required To front 79,350 dollars approximately So whatever the requesting is authorization to receive the grant and Transfer of reserve funds from the sewer funds to cover those costs. This wasn't not a budget item for this year's budget Yeah, this one's been on the list for a while and always peaks the interest of people who were around the more house So that development occurred. So but it's great to see us taking care of it The questions concerns from council for John jesse Just to be clear. This is the Final engineering design and construction costs. So total cost of the project would be on our side Roughly 80,000 Other questions concerns from council Any questions or concerns from the public So sing and hearing none entertain motion for approval for the private of chair storm water management upgrades grant so much Motion by christine second by the coal any further discussion So you can hear none. All those in favor, please say aye and those opposed Motion carries. I conclude tonight's regular items. I entertain a motion to adjourn Motion by christine second by the coal any further discussion So you can hear none. All those in favor, please say aye. All right. Those opposed Meeting is adjourned