 It is 6.01 on Monday, June 6th. I'm going to call to order this meeting of the Winniesky City Council. Please join us in the Pledge of Allegiance led by Deputy Mayor Jim Duncan. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you. Agenda review, any questions about tonight's agenda? Elaine, should I add an item related to our June 20th meeting? That would be a good idea. Thank you. OK. So I would like to propose adding an item M, no, L, to vote on moving our June 20 council meeting to June 21, given the potential city holiday. Oh, any questions from the public about that? OK. Could somebody make a motion to approve the change to the agenda? It's removed. Second. Motion by Bryn, second by Jim. All those in favor, please say aye. Aye. Motion carries. Thank you. OK. It is now, oh, I feel like, I'm sorry about that. It's now, I'm still hearing it, public comment on our agenda. So if you are here, you would just speak to anything that's not on tonight's agenda. Now would be the time. If you're here in person, you can raise your hand. All right, sir. If you want to come up and state your name. My name is Joel Colada. Do I ask, go forward with my question? Yeah, sorry. Go ahead. I'm trying to fix my tag. I can't tell. I was just curious about the status of any bike lanes being painted. Maybe on, like, Center Street or Mallets Bay. I was just walking in notice. They were, it needed some fresh paint. Sure. John, our public works director, do you have an update? No update right now. Thank you. And if you're attending via Zoom and have any public comment, you could raise your hand or use the chat feature. So we are at our Consent Agenda. We have our city council minutes from May 16. The accounts payable warrant of June 1, subsequent to payout warrant for April and payroll warrant for periods 5.1 to 5.28. Also, the Juneteenth Event Permit Application Amendment. Are there any questions about Consent Agenda items? Any questions from the public? OK, hearing no concern, do I have a motion to approve the Consent Agenda? So moved. Second. Motion by Thomas, second by Bryn. All those in favor, please say aye. Aye. Motion carries. We are on council reports. I think I'm starting on your end this week, Aurora. OK. I don't have anything major to report. The next State-Healthy Connected People Commission meeting is going to be next Tuesday. So that's going to be June 14, if anyone wishes to join that for public comment. Thank you. I also don't have much to report at this time. The next Infrastructure Commission meeting will be June 16, location to be determined. Last month, we met at the pool, so we'll see if that's available, but we might be at City Hall. But we met in person last time, and that was the first time we got together since the pandemic. So it was really nice to see everybody in person. Awesome. I have just a couple of small updates. The Planning Commission did have a public hearing, I think it was May 26, with the priority of Housing and Center for Language meant to update our zoning to prioritize affordable and three-bedroom housing. There was some public comment at that. The Commission did request some changes to the language, and so it did not advance it to Council at this time. So they're going to be reviewing it again at their meeting this Thursday, and then holding another public hearing on their June 23 meeting. Thank you. Big thanks to staff, our centennial committee, hundreds of community members who came out for our centennial celebration. It was like super successful, really like seeing that many people together and engaging. So oh, and thanks to like, you know, Dantamunewski and the businesses and partners who helped with that too. I also am back to recording a monthly, in the world, of Winnieski episode via town meeting TV, which is meant to be an opportunity to share community information, so not just like council meeting updates. Our new manager, Elaine, was able to join me, and we also had our executive director of Dantamunewski on there to talk about events planned for this summer. So we show that on the website, but want to remind people that that exists. And also, to you as counselors, I don't have to host that show if there's ever something going on that you are involved in or aware of, or a community organization. We can use it for pretty much anything. I also had an update from the Vermont Air National Guard. You may know that part of the F-35 fleet is overseas right now, and so there has been reduced flying schedule. That is supposed to continue, I think, through August. And with the exception that, at some time in July, there are going to be jets here from another base for a couple of weeks, and they should be sending that information to us, to staff, so that we can push that out, so folks know. That is it for me, Jim. So the Housing Commission was not able to meet with the forum, so we'll hopefully be reconvening soon, but no update on that plan date for the next Housing Commission meeting at this point. And I'll just call out in particular, I want to thank again Chief Richard Menard and tribal council member of Auburn, just who attended the Centennial celebration with us, and raised the Missescoy travel flag over Bonuski, so you can now see that, and I'll stay there as part of our first step in further engagement with the AFE people and their role in using Bonuski. So I'm really excited that they could join that event and appreciate everyone being there to help support that. Thank you. Awesome. Yeah, so I met with downtown Bonuski board last week. Two kind of reminders, and then just a short update for council. Meredith's working with the Vermont Agency of Commerce and Community to continue pursuing that $30,000 marketing grant. She seems pretty optimistic on the work that she's putting forward to that and moving forward, so that will be really exciting if we do get that. And then just two reminders, Bonuski Wednesdays, start June 8th. Those are five PM to 8 PM in the Rotary. And then the Juneteenth celebration is coming up, June 19th, and that's three to seven, which I know we're all so excited for. Thank you. We will turn now to city updates. Great, yes. We were very happy to see so many members of the community at the Bonuski centennial birthday party on Saturday. Special thanks to the Centennial Celebration Committee, again, the Bonuski City Council. Chief Minard of the Mississaus Goy Abnaki Tribe and our amazing partners, businesses, volunteers, and staff. The US Route 7 and East Allen Street Roadwork Project is underway. That is a Vermont Department of Transportation project. And the city is bouncing their updates to our website, email list, social media, and front porch forum. Myers Memorial Pool is open, full details to be updated at monuskivet.gov slash pool, thanks to the community services and public works team for making that possible. Speaking of community services, Monuski Recreation and Parks are looking for a new Recreation Operations AmeriCorps member. This volunteer service opportunity is perfect for people ages 21 and over and supports all the amazing programs at the pool, in our parks, and at the community center. The city is also hiring for a city treasurer and a water resources equipment operator to learn more and apply at monuskivet.gov slash jobs. Public outreach for open commission seats will begin this week, including finance, planning, development review, Monuski Commission for Inclusion and Belonging, Safe, Healthy, Connected People, and Municipal Infrastructure. Again, the second annual Juneteenth event is on Sunday, June 19 at Rotary Park, 3 to 7 or 8 PM, not sure which. Visit downtownmonuski.org slash juneteenth for details. We're celebrating Pride Month at the Monuski Memorial Library throughout the month. We'll be posting book reviews and recommendations from local elected officials and community members that highlight LGBTQIA plus voices. Follow at Monuski Library on Facebook and Instagram to view and more to come on Pride Month at the next council meeting. Monuski Wednesdays do start this Wednesday, June 8, 5 to 8 PM at Rotary Park, Music and Outdoor Market for those of you who haven't participated before. Staff did delay the COVID Business Impact Grant second round to get more input on how to improve accessibility of the application to the most impacted businesses. We do plan to ask council for approval to award some short-term need applications sooner and stay tuned for the full grant re-release soon. And finally, the Planning Commission will continue their discussion on priority housing incentives. This Thursday, as the mayor was saying, at 6.30 PM, the public is always welcome to attend Planning Commission meetings. Currently, they are only held virtually. If you're not sure how to do that, by Thursday, 4 PM, call City Hall at 802-655-6410 for help on how to join that meeting virtually. You can find the link to the meeting at monuskivet.gov in today's front porch forum or in your email today if you are subscribed to City Updates. Thank you. So we are moving into our regular items. Item A is on for discussion, the Vermont Department of Transportation, US-27 and Route 15 roadway improvements overview. John, are you gonna introduce them? Have your guests join? So we have V-Trans here tonight. So Matt Bogacheck is here. Darren Conley, I think, is online. He's the resident engineer, so he's the person out in the field inspecting. So Paul, if you can bring him over. And then we have Natalie Boyle from EIV Consultants. She is the public informational officer. What? Yeah, okay. So they're gonna give an overview on the project that's going on on East Allen streets and Main Street. You've seen some milling work, probably already on that corridor, so they're gonna talk about what the scope of that work is and how to get in touch if there's any concerns. Everybody said or stand. Oh, please, yeah, have a seat. You can pull up another chair if you need to. Come on up. Tag team. So thank you for having us. My name is Matt Bogacheck. I'm the project manager on the paving project down here. So the Winooski portion, as well as the composite section that's done in Burlington. So this project is based out of our class one paving program with VTRANS. Basically, it's coming out of the Vermont state statutes. It says that VTRANS will come in on a cycle and maintain the surface of all of our class one town highways. What that translates to in the real world is of all of the class one town highways throughout the state, we come in and we do essentially a mill and fill paving project. We try to incorporate pavement markings and changes where possible when cities or towns are asking for them. And we maintain that surface, which again is about two inches. So the scope is just that in Winooski and for the Burlington section as well. We are milling. The milling is complete at this point as probably many have seen. The project limits begin at the bridge over the Winooski River, head up through the circulator and then head to the interstate ramps and actually extend just past the interstate ramps on the other side towards St. Mike's. And there's also a small section out, it probably doesn't matter if I point, but out to be up the hill from the circulator in the concrete panels as well as the small segment of concrete panels right here on West Allen. So we, again, we started milling this past week and we have completed that activity. The next thing that people are gonna see is there'll be a lot of work on the structures that are in the roadway. We'll be doing some curb work and the central islands, we'll be adding a new island down near Mansau Street, Mansau Street. That'll be for a crosswalk that's coming up with the final paving and pavement markings. Lots of adjustments. There will be one course of pavement that'll be placed relatively soon, probably in the next couple of weeks or so, roughly. That's just the leveling course. That's not the final pavement. That will not have the final pavement markings. So just be aware that we're not done when we pave this next lift. There's another one that's coming a little bit later. Basically, that'll cover up the milling, true up the roadway surface to give us something nice and solid to pave on top of so that we have something that's relatively structurally sound moving forward. From there, again, lots of curbs, lots of DI's and adjustments to get prep for that final wearing surface and then we'll be paving the final wearing surface and striping. For the most part, the functionality through town for traffic is gonna be relatively the same. There's a bit of a change heading from the circulator back towards the interstate where we'll be installing a two way left turn lane in the center of the road. There's, I mentioned that new crosswalk by Mansow Street. There's also a crosswalk that's getting adjusted slightly by the interstate by Dion. So there'll be a couple of minor tweaks there in some lean reconfiguration, but it's very minor. We are limited with the scope that we have to stay within the existing paved surface. So there's only so much that we can do but we worked with the city when we were developing the plans. We took some of the suggestions and we were able to incorporate a fair amount, I believe, to help out and do what we can with this project. The other big component that is coming along with this project after working with the city through design is we will be removing the concrete panels to the, it will be the east of the circulator, I believe, up the hill, I wanna say north, but it's up the hill, it's to the east of the circulator. So from where we ended last year where we were doing the slab repairs and maintenance activities with the project last summer, we'll be picking up there and actually removing the slabs up to the bridge over the railroad tracks. And then on the other side of the bridge, the city's project is gonna take care of the last few panels was our understanding at least through design. We are also picking up the panels that are on West Allen. So just coming off from the circulator back, so those existing panels will be taken out, they'll be replaced with conventional hot mix pavement or what you would expect to see when we say pavement. It's a little bit easier to maintain, there's a lot more contractors in the state that know how to maintain it and we have about a half a mile of concrete panels so it's a tough thing to consistently maintain with the contracting pool that we have right now. So those will be some of the major changes they are coming this summer. This portion of the project like I mentioned before is a composite with Burlington. So technically the contract overall including Burlington section is a two year contract so it will be complete in 2023. However, the Winooski portion is planned and set in the contract to be complete this summer in 2022. So all of the work at this point in Winooski will be done in the 2022 season. There'll be portions of Burlington closer to the roundabout project that will be finished up in 2023 and there's also portions in Burlington that will be taking place this year down, namely down Riverside and turning that corner ahead towards the roundabout. I don't know anything. I wanted to clarify by summer, you were talking about the Winooski part being done this season, I think there's a fall interim completion date, correct? There is a fall, yes. So when he means this season or this summer, he doesn't mean like by August. Yeah, sorry. I mean, I think it's October. I think it's end of October is the interim completion date for Winooski. So you won't see us in 2023. Yes, sorry. I think very much in the seasonal, we paid in the summer and we don't pay in the winter. And so I guess for my part, I did outreach on Circulator last year. I think most of you are on my list for this year. So you saw our first updates go out. I contacted all of last year's stakeholders, offered them the opportunity. Maybe you had seen that in the mail. I can't remember what to put on it, but to either stay on my list or be removed, they all like to stay on. We did some great outreach so far. This season and I walked all of East Allen and put door hangers on everybody's doorknobs, you know, multi-use home units as well. So I think the word is out there. I spoke with a lot of the business owners again, particularly at the top of the Circulator and four quarters because they're gonna see the most amount of disruption. Everyone's happy that it's a night project for the most part. I haven't had too many complaints. I haven't had any really from residents as far as the noise of the light pollution goes. So as far as I know, unless they're in ways in and has heard something different, I didn't get any complaints with this initial round of milling. However, summer might be a little more difficult because I believe there's some jackhammering that might be involved with rehabbing structures and things. And so that's more of a static operation and they may be in front of some residences. Well, they will. They'll be in front of some residences for maybe a couple of nights. So that might be difficult for some residents. As always though, just please send folks my way. I know that they tend to call City Hall and that's fine. Give them my contact information. I will be the best, I'll be able to find the answers to questions or at least give them accurate information. Sometimes it's hard. I want the noise to stop in front of my house. It will, but not for the next four days. I don't, we're just as upfront as we can be so that expectations can be managed. And we have a great team, great contractor, and Matt and Darren and myself really doing our best to mitigate the disruption as much as we can. So again, if there's any questions or concerns at all along the way, I just feel free to get in touch with me. Well, thank you so much for the overview and appreciate the level of outreach that's happening and being available for residents with concerns. I'm enjoying working with Moosky again this year. I was glad I got this contract. So thank you, you have a great community and everyone's just so understanding and patient. And it was really a good experience for everybody last year, at least on our end. Awesome. One point of clarification from me. Did I hear you say something about a tern lane in a light? Did I miss hear something? Did hear about a tern lane. Okay, can you go back to that, please? Yes, absolutely, yep. So heading back towards the interstate, there'll be a two-way left turn lane in the middle of the road. So you'll have lanes heading towards the interstate from the circulator back from the interstate to the circulator and in the middle of the road, there'll be an opposing left turn lane. So vehicles can exit the flow of traffic in the through lanes heading either direction, make their turns. It removes that stoppage time, so to speak. So it takes that stop vehicle out of the flow of traffic, allows cars to head pass. Sometimes referred to as a road diet, sometimes it's just a reconfiguration of lanes and making more space. It actually has proven to improve some flow in a lot of places where, because you're removing that stopped car, you're allowing vehicles to head pass. So there is some benefit in that term. As far as the lights go, it's a good point. I didn't mention that. There are a couple of signals throughout the area. And with this project, essentially what we're doing is if you had detection there that the project is gonna disrupt, we'll be replacing it to make sure that the functionality of the signal comes back into play. We, however, are not upgrading full systems with this sculptable project. They are, they're city signals, so that's where we, we wanna make sure that we provide back the same functionality that we got here with, which in this case, we do have a couple of places where we're gonna be installing new detection to make sure that we put that functionality back into the system. Okay, thank you for clarifying that. Sure. And do other folks have questions here? Yeah. Go ahead. So, and follow up on Mayor's question. So that essentially will remove the two lane, the eastbound two lane, and making, reducing that to one lane. Yes. Okay. With the line striping and following up on the public comment earlier, will there is, is it planned to have a bike lane incorporated with the line striping? There are bike lanes included with this project in that area. There's a couple of shadows and there are some bike lanes headed back down from the interstate. So there will be some bike facilities that we're able to be incorporated. Okay. Yeah, and I can add on that as well. So I will say VTrans has been incredibly accommodating with us. You might remember back, I think it was in 2019, 2020, we did the eastbound scoping study where we did a public outreach effort to review how to best lay out that corridor. And we had two recommendations. So one was a short term improvements that were low cost, mainly painting, knowing that there was going to be some work happening and then the more expensive, like if we reconstruct the whole interstate, the whole corridor. So I'd say most of those short term options that were recommended were in this project, which we're really happy about. So a lot of bike ped improvements along the corridor with the bike lane and the Manso Street pedestrian crossings is getting much more enhanced than it is now. Even the Dion Street ped crossing is getting a larger island and improved RFP. So yeah, we're really thankful for the accommodations. We tried to get that signal in. I'm just, Mayor Christine, I know you're shooting for there. We tried to go for that one, but not part of the scope, unfortunately. And one more follow up question. So some of the streets just to the east of the highway, there can be quite a bit of congestion with high commuting times. Is there a way with line striping to do some improved flow? Perhaps, I know just where the St. Mike's campus comes to an end at Florida Street. There is the hatch striping that's there and that has maybe a little effect. Wondering if instead it's possible to move back where all cars are stopping to the top, to the eastern side of that very corner where St. Mike's property ends. So it would mean that there would be a greater distance rather than going right up to that light around a rolling court, I guess. And that's heading westbound. Right, that's a good question. And it's certainly stretching me back to my days in traffic design where I was doing more with signals. I believe, and I would have to check and I can follow up for kind of specific to your question. I believe that there's a setback distance from a signal that you're allowed to do based on the MUTC or the manual on uniformed traffic control devices, so that kind of the guiding book for all of us. It is something that we can look at. I think that we would be really stretching that distance a little bit further than what may be acceptable. In that case, it would make a pretty far distance back. But to your point about pavement markings, and again, we are fairly limited with the scope, we will be reinstalling and revamping all of the pavement markings out there. They're all durable applications, so they'll have that retro reflectivity when we put them back in. Hopefully they'll stand out a little bit better. There will be some signs that are incorporated with this, so if the sign wasn't there for some reason, or if it happened to take a lot of abuse from snow plows and the retro reflectivity has worn off, we'll be replacing that with a new one. So hopefully that will help draw attention to it. I will have to check in on the signal and stop bar interaction. I know that there's certainly a distance that you can come up to with how close you can get to a signal. And I thought that there was a cap as far as how far back you have to stay as well. The other thing that's a little bit complicating, and again, this pushes my memory back, is you're installing another unsignalized intersection into a signalized intersection if you stop it behind that, sorry. Florida. Florida Avenue. Yes, that road that comes in, sorry. Yeah, that's all right. So I would have to look a little bit deeper into it. There are some complications, and I'm not sure that we can get it with pavement markings alone. So just thinking about safety, there, and perhaps something for consideration for future study, but opportunities to just improve the turning. I don't know if it makes, obviously we're trying to maximize the number of cars that are heading westbound to the interstate, but I also wanna be mindful of those three roads that are just immediately east of the highway and the turning left as well as right hand turning for each of those, and just the speed that cars tend to come from the east towards the highway. So it would be great to have a follow up on that at some point. Sure. Is there a diagram per chance of the future state, or like the changes that are planned? Yeah, we do have the contract plans. Right. Is there a publicly accessible, friendly version? Right. There is an engineered plan set that I have available. I do not have like a hearing or a color coded type image. I do have the plans. I think that you have a version of it, and if not, I can certainly get you the contract plans. We can cut up the Winooski plans and put them on our website, I think. If it's visually readable. Yeah, I think they're, that would be... Okay. For the typical public, I think it would be understandable. Okay. Yeah, they're aerial graphic. You can see the changes, generally speaking. There's certainly a lot of design elements behind it, but I think you can take a look at them and see the differences that'll be there. Thank you. Sure. Those are all my questions. Any other council questions? Any questions from members of the public? Sure, could you introduce yourself for the record? Sure, I have to do the last, and I have to live on a roll of the cord. I just would like to say that I hope you keep the signs coming off the interstate and say no to them, no to them. They're no right to them, Brad. These people ignore them anyway. And every time someone leaves, or yes, leaves my house, they go have to be in the street, I say be very careful. Don't assume those cars coming off the interstate, we must stop when we get to be in the street. Because probably twice a week, and I don't drive in an hour to that much, twice a week, I get a green light at the end of the street, someone comes slamming off the interstate. And sometimes people coming in, heading west on these down the street, think that we'll get a green light, because the next light down, the hill is green, so they'll take off. So I always know I wouldn't go, but I can push on them down over there, and look out at the cars coming off the interstate and hope they'll look at their meeting. It's, you don't have their interstitutes coming on, but people coming off the street, that it seems like an accident would have happened. That's just the start. Did I understand you say that within about a week, they'll be the first layer of behavior? I would say that they'll be starting in the next couple weeks. Okay. So we wanted to, I think you'll see some behavior activities out there. And once that first layer is down, all those rampant covers, whatever, all the students drive, all of them are better, it's gonna be more of a level than they are now. So that's a good question. With the first lift of paving, they still will be up slightly. So the first lift or the first application of pavement is plain to be a half an inch, roughly, across the whole width of the road. So the whole thing is two inches, right? Yup, so with the first lift of paving, it'll come up slightly. They're still going to be about an inch and a half, you know, roughly, above that new surface. There will be some adjustments that'll be taking place, but they're really prepping for that final lift of pavement, which is that inch and a half thickness above it. So for a short time there, yeah, they still will be up. They'll be a little bit better, they'll be a little bit closer once we put that leveling course on. But they do have to stay up higher so that we can come back and pave back in that last application. And with the first lift, you'll be, like, and all the cords cut air and milled in maybe, I don't know, 20 feet or so. Yup. I will get a push to lift also, right? Yes. Because that's, it's terrible. It's really bad. Yeah, yup. Okay, so all right, here's what it is. And then the final paving may not be done until fall. Yeah. This September, typically how a project like this goes, it would typically be September. We can chat if you want. I send out weekly updates, and that will give you a better idea of, oh, they're gonna pave that first lift next week, or oh, they're going to, I can try to give a look ahead for the upcoming. So on Friday, these will go out Friday morning because it's a night project, and that's when I connect with the project team this Friday morning before they all go to bed for the weekend. So I'll send them out on Friday as we email and it will let you know kind of what their plan is for the next week coming up, Sunday through Thursday. So I'll make sure you get my contact information. Sure, thanks. Okay, and then there's a two-way, there's a two-way attorney plan that will eliminate one travel plan, is that right? That's correct, heading back up the hill towards the interstate. Heading east towards exit 15. Yes. Okay, and is that going to go all the way from the circulator up to the four-out, or is it going to go back? So the limits of the two-way left-turn lane begin roughly at that man's out street or just to the other side of the railroad tracks, and they extend up to just before the on-ramp for I-V-9 Southbound. So that area, kind of where the gas stations are and between the railroad tracks and the interstate, that's where that will be confined to. The lanes that are down this way towards the circulator will be relatively the same as what was out there prior to us going on. But the islands that are all later now, what are they going to stay? They will get modified slightly. The one that's closer to the interstate gets a little bit larger to accommodate the pedestrian crossing that's going right there to that one's at downhill street. Yep, so that one's going to get a little bit larger to the downhill side of the interstate. I'm getting now at myself spot around the directions. So that one gets a little bit larger on the downhill side. There's a new pedestrian refuge island that's going to be down at man's out street, so there'll be a new one there. The rest of them in that stretch, I don't think that they're- The one that's crossing or the road that's crossed? That one will be staying in yellow. Yellow. All right, so I also thought that would be the volunteer who's driving me and for me and the next pedestrian, there's a good side to the road in which I want to go. You're not going to the rest of that, right? No, no, the only one that we're messing with is the one that's on 15, but just to the downhill side of the interstate. The castitions and my child. Yep, yep. Other than that, they'll be remaining the same. Thank you, Judy. Mayor, Darren had his hand up from the trans. No, Matt answered the question. I believe the contractor is hoping with the weather permitted that we're going to start doing the leveling course on Wednesday night. And it should take us two nights to do the leveling course. So hopefully Wednesday, Thursday night, we get weather that lets us pave and you at least won't have the rumbly, cumbly roads that you have right now. So it'll be at least a smoother surface, so. We might have another comment coming through. No more questions in the room? Okay. We had an attendee, Amy Germain, in the chat ask, what is the timeframe for the main street portion of the project and how far up main street will that go? And will there be night work through October? Sure, so main street is the section that's heading uphill towards Colchester. Yes, yeah. So you said to the bridge, right? To the bridge, right. So there will be night work. I can answer that question really, really straightforward. So there will be night work throughout this summer in Manuski with this project. As long as we're in the city working, the contract is structured such that they work from 7 p.m. to 6 a.m. I realized that that was the piece that I had missed when we were talking about it before. So it is a 7 p.m. to 6 a.m. project. So anywhere within the project limits for our contract, it is nighttime work. That doesn't mean that they'll be here every week, every night, day in and day out because they are working in Burlington as well. They have to complete portions of both contract or both projects this summer, this summer construction season. So by the end of 2022. So there will be night work. It may not be every single night. The limits for this project, just again to mention and clarify again, it's within the concrete panels heading up the hill out of the circulator. And then they stop at that bridge that goes over top of the railroad tracks for our project. As far as the Main Street project, that would be something that I believe the city has in plan. So I can't answer that. Yeah, so roughly about four quarters is down to the top of circulators, the panels that you all are replacing. Is there an email or website you could just verbally share where if somebody's not on your list, they can get those updates? Yeah, the best contact would be, and I don't know if someone wants to type it into the chat later. I don't know if my card is here, but it's N Boyle. So N is in Natalie, B-O-Y-L-E. At E-I-V as in Victor. Tech.com. Okay. And this is my perfect time to put in my shameless plug. If you Google search the word V transparency, so like V-trans, but V-transparency, it'll come up to a public-facing website that's run by V-trans. In that section, there's a whole host of information that you can dig into and really spend a lot of time finding out a lot of information about the agency and different projects. But at least in the computer view, on the right-hand side, there's a section that you can click on the map view of construction projects, and you can navigate to different towns and cities throughout the state, anywhere that there's a project, you'll see a color-coded, or a color-coded road in that vicinity. If you click on that road and click on more information, it brings you to the project fact sheet. From there, Natalie's contact information is in there. There's also some generic information about the project. It talks through the scope, it talks through the project limits, what we're doing. Some of them become a little more in-depth. If there's a major reconfiguration of an intersection, then that might have a longer fact sheet trying to show, here's what it is, here's what it's going to be, why are we doing this sort of thing. With this one, because it is a, essentially it's a two-inch millenfield paving project. It is relatively straightforward. It kind of defines what that scope is that we talked about. But it has Natalie's information on there. It's a great place to go in and take a look at all the construction projects that are happening, wherever you are living, or where you're traveling, anything like that. I love this website. I love looking at it. I like sending it out. Any chance that I talk to anybody, I tell them go to VTransparency. It's an awesome place to take a look. It is just minor caveat. It's just the current construction year plus two years out. So if there's some major reconstruction project that's coming five, 10 years down the road that people from VTrans have been talking to you about, it's probably not going to show up on that website. It's really just that upfront view of what you can expect in the next few years from VTrans. This project's on there, as well as the Burlington section, Natalie's contact information is on there. And again, there's a few other pieces of information out there. So if you didn't get her email address, Google search features. Paul dropped it in the chat for our attendees. Thanks Paul. And I was going to say Paul takes my updates and they're getting shared by the city, they're getting shared. So if anyone just jumps onto the Winnusky website, they'll be able to, should be able to find my information and or the actual date as they go out as well. So. Excellent. And is the website VTransparency, is that mobile friendly? It is. Great job. Well, thank you so much for coming and sharing all those details. Thank you, Judy, for coming to represent from the neighborhood. And we will look forward to continuing progress there. All right, and then John, you'll stay with us for our next item B, on for approval, the Northern Border Regional Planning Commission grant application. Yes, thank you. So I'm coming to post application on this one. So this is a grant that we submitted for in 2019 for the Main Street Project and we're awarded a grant for 450,000. Unfortunately, we had to de-obligate that loan because the deadline to use those funds was this September. We tried to argue COVID impacts and just the current construction climate. But unfortunately they had no room to basically allow some buffering schedule. So they did strongly encourage us to reapply and the good news is they have increased the amount to one million. So that's what we submitted last week. So we had Heather Carrington, our former CEDO officer help prepare that grant. And so we applied for $1 million grants directed to the streetscape general fund portion of the project. And that's where we need the most financial help. And it's a 50% match, which we more than cover on this project. So we will find out, I think it's later this summer, if we are successful. But just wanted to formally officially get this in front of the council and see if you have any questions, concerns on it. Thank you. And as I recall, when you found out that we would potentially lose that grant, we had a council conversation about it with the indication that we wouldn't be interested in applying again. So, are there any questions from council? I guess two things for me. So I was reading through the materials and it said, I asked the question, have you been awarded? And the answer is yes. It didn't see any additional narrative that gave the caveat that we were awarded. We were awarded the money, but we didn't actually have the opportunity to use it by the deadline. So I don't know if the reviewers, if the reviewers will already know that or if it's good to emphasize that, yes, we did get the initial award, but we actually didn't utilize the money just so it doesn't seem like we're, they're not looking at 1.5 million in awarded. It would just be the one million in the award. So, but there might be some additional text in the application that I didn't see. Yeah, it's a good point. We have a good relationship with the USDA reviewer. They have a local reviewer that makes recommendations. She is very familiar with the project. We did outline what the issue that we did. We were awarded, but then deobligated. There is a requirement. If you do have an award, you have to spend, I think it's like 75 or 85% in order to reapply. So we did make that very clear. There were, yes, we had deobligated because we couldn't get to that expense. Okay, great. And then the follow-up, so at least, so far as I read through the application materials, the argument was that if we were not awarded the funds that would potentially impinge or set, potentially sacrifice some of the bike ped scoping Am I understanding that correctly? No, as far as the bike ped scoping, there really isn't any scope reduction. That may have been some a little creative license by your grant writer. But yeah, as far as the project goes, the bike ped improvements include expanding the sidewalk. There's no, there's not gonna be any changes there. And then the uphill climbing lane, that would not change. There's really no scope reduction there either. So at least perhaps elements that would lead to best management practice, but not necessarily a full reduction without the funding. Yeah, there's no elements that we could just pull out. Okay, thank you. If we weren't to get this grant, is there an option to reapply or is there like a plan B? Yeah, we would keep reapplying for this one if we didn't get it. I mean, even say if we do, our goal is to be out to bid next month as soon as we get through the right away process. So we would still have, and if bids came in where we could afford it and we could start the project, we would still have two more years of potential construction so we could apply. Same for all grants, honestly, like we'll, until we're done with the project, we'll keep applying. Any questions from the public? Again, you can use the raise hand feature in chat. Okay, hearing no concern, do I have a motion to approve the Northern Border Regional Planning Commission grant application? So moved. Second. Motion by Bryn, second by Thomas. All those in favor, please say aye. Aye. Motion carries. Thank you, John. Okay, next up, item C. This is on for discussion, the State Treasurer's Report. Our Treasurer, Alex, will be joining us via Zoom, I believe. Can everyone hear me? Yeah, we can hear you, Alex. Welcome. There we go. Okay, great. Yeah, so please to present the 2022 Internal Controls Checklist. I know that we have the external audit each year and that's sort of a more extensive list but this is sort of a digestible list of like sort of common sense internal control questions. Is it one person doing everything or do we have sort of that separation of duties? Munozki continues to sort of have the yes answer where it should be yes and no where it should be no. This year, the only changes we had over last year which was approved is that we had a change in the assistant treasurer position and so sort of the corresponding remarks were made there. Otherwise everything is consistent. The only other thing I do want to remark on is I want to kind of emphasize sort of the available training that's available for any city council and so there's any kind of extensive interest on that. I would be happy to sort of may put together a calendar on sort of the live trainings that are hosted by the various kind of Vermont organizations and accounting organizations that really kind of help train on governmental accounting. So there's a whole calendar there of live events as well as material that's available and so we'd be happy to kind of put more emphasis into that instead of just saying yes, it's available. I'd actually like to make that a little bit more have more follow through with that item. Thank you, Alex. Appreciate that. And does council have any questions about the checklist? Just one. Sure. Alex on the checklist, maybe about halfway down, there's, it'd be great if these were numbered, but it says it's interesting how it accounts a portion to each account and both yes and no are checked. Yeah, so that it's sort of a non, okay, Angela actually have a better explanation for it. It sort of is a yes and no, though that is intentional. So we do allocate out interest for like our enterprise money market account that we have that has funds in it from both the water and wastewater department. Interest is allocated proportionally for that. We don't allocate interest proportionally for our general fund account. I've had questions the entire time that auditors haven't really been able to help me with in terms of the funds that have negative balances, do you charge them interest or how do you make that equitable between the funds when there are accounts that have negative balances against the general fund? So the general fund all comes to the general fund for interest received, but everything else goes to the fund where it's carried. Okay, I understand the last column is more of a role. It may almost be beneficial for a note to be added if possible, just to percolate. Absolutely. Maybe potentially could set up a document with more extensive notes on each of these things and then this could roll forward as those announced earlier in this meeting. New city treasurer will be onboard. The city is looking for a new treasurer and so that may be part of their onboarding that may be helpful for them instead of just the assertion. Thanks, yeah. I don't wanna over complicate an already full document, but just in that area where both yes and no are checked for me, it would help to have some context as to why, what other words? Absolutely, and because in this document it also lacks sort of a historical perspective as well. We, I know that there weren't any changes from last year, but how do we compare it to five years from now, for example, as well. So having that little bit more detail will help kind of clear out which items, do we need that historical perspective on or not. So, no, good comment and I'll, well, I can work on that. The only, and thank you, Angela. Go ahead, Laura. I was gonna say the only thing I had a question on was about those potential trainings. I think it would be interesting just to know what's available if that's easy enough for you to do or even just. Yeah, so that can prepare a document. There are multiple organizations with both kind of live trainings in person and remote as well as material available as well. And some of that does cost money, but it's not extensively expensive. Elaine. Alex, if you wanna send that to me, e-wong at winooski-vt.gov, I can make sure that council gets it in their packet. All right, absolutely, I'll do that. Any other questions from council? Members of the public. Okay, thank you so much, Alex. Appreciate it. Thank you council and thank you, Angela. Thank you. We will move on to item D. This is on for discussion or approval, the FY22-23 policy priorities and strategies update. Yes, so you all received the version of the policy priorities and strategies table that you discussed at your retreat a few Saturdays ago. It is supposed to reflect that conversation, so the idea today would be to make sure it reflects what you expected there. Could be a bit of a conversation. There are, most of the leadership team is here to answer any clarification questions you might have, so that's some more context if needed. And if you're prepared to do so, the idea would then be to have you, if you're allocated five dots, if push came to shove during the year and we did have to put something on the back burner, these would be the things that we would, staff would make sure we're making progress on. So for the public's benefit, there's a must-do category across all of our vision areas, recommended category and a, if we have time, it would be great category. So the vision areas are cross-cutting across all of our, our priority areas, economic vitality, housing, municipal infrastructure, and safe, healthy and connected people. Quick request, if possible, can the link for the sheet that you've put into the chat just for folks to have access to that? Thank you, Paul. And as you get into discussion, if there are changes, I will put the live version up on the screen so that you can all make sure that what we're revising is reflecting the discussion. If we're talking about potential ranking or dotting of different categories, when we look at the must-do versus the recommended versus if there's ever time, for the must-do is already considered dotted, or it's always not for consideration as well, because I know all of those are already in profit. Right, well, you would put your five on anything, is my understanding of how it worked last year, Ray? Yes, correct, well, I believe actually that I showed you a very brief each section I think Councilor's got, maybe it was three. I think three per section, yeah. Okay, well, that makes more sense, thanks. But within each priority area, you could vote on any three across, must-do, recommended, and new. Okay, to start? Okay. Well, let's not do priorities yet, are you voting yet? No, but if you have questions, yeah. So my first question is, and I think it's a really good argument either way, is I noticed that launch and support, Inclusion and Belonging Commission, and about the language access plan, seem to appear both in all and in safe, healthy, connected people. And I think the wording included in all is, I think, more inclusive and has more to it, and I feel like it should be in all, but I wanted to just flag that, especially considering if we're voting per category. And I didn't know if any fellow councillors- I noticed that too, yeah. And I would consider those all. I would prefer to see them in there than in the SHCP section. Agreed. So I'm gonna share my screen here. Not going to, oops. Paul, can I share my screen? You will in two seconds, hold on. Okay. Go for it. Thank you. Welcome. That's awfully small. Let's see, can you read that? Just focus on column B here. Yeah, so 68 and 69, those are duplicative of what's in the all section. Yeah. So is it safe to delete those two, or do we need to make sure that the language is covered in the all? Language is also covered in all, so I think they could be deleted. Yeah, the only one that I think, I think the inclusion of belonging commission one in all, the wording is good. The language, it's just slightly different language for the language access plan. One calling it a plan, one calling it a policy. So I don't know how there's a best way to combine those two. And bringing in the language from the SHCP, if it was just a develop and implement access policy plan, I think that was the language that was. Yeah, develop and adopt language and information access plan. And third of all. And adopt. Adopt, it doesn't say implement. Another one that I noticed is going to housing. So there was some language that I really liked in the original document that was removed in this version. I don't think it needs to be its own section. I think it could fall under any number of sections. Specifically, we had in previous, one of the previous drafts was identify potential improvements to renter protections and empowerment in Winooski. And I would just like to make sure that language stays. I think it could go under assist housing commission with policy work or under support, tenant and landlord connection. I think it should go in a must do rather than a recommended. But I just want to, I feel like that language is important. Honestly, it could even go in the housing summit or educational opportunities, but I would like to see it somewhere. So that one I thought there was not consensus at the retreat. So just need to see where the other four of you land on that one. And I think the discussion landed us on the current language that exists in the document. That's my recollection as well. Yeah, like that is something that is in discussion in the housing commission part. It hasn't been lifted up to a implementable task yet. It's something under discussion within housing commission. So my understanding is that previous years, this language was put on and then removed. And I think it needs to be elevated or it's not going to be worked on. And I think it falls under policy work. So I think if we have assist housing commission with policy work and just have that within there, identify potential improvements to rental protections and empowerment and when you ski. So I think, I mean personally, I think that's maybe something that will go into like the master plan goal and not into the proposed activity. Well, in my recollection of the conversation, it's the one that support education opportunities for both ventures and landlords to learn about build connections. And with the conversation that we had was that this happened in the housing commission as like this is something we'd like to talk about. And when the housing commission talked about it was, well it's not just tenants, protections and empowerment, it's the fact that we need to build better systems to support landlords and renters and property managers to all access to resources and supports that they need. So that was the, that came out of the housing commission as I recall. And so well it's listed from the previous, like last year's recommendations kind of transmuted into that through discussion of the housing commission. And that's a conversation I remember having it posted in priority planning session. So priorities and strategies is that this is trying to take a step back from focusing solely on tenant support so when we know we have a larger community of property managers, landlords and service providers in the nonprofit community that we need to work together with. So that's where I saw that language being wrapped into the support educational opportunities line. That's also a little bit in the one below on work to improve partner models. Could I suggest identify potential improvements to sent to systems involving all members? I feel like it is important to have that language of improvements, maybe not even, I think there's a need to specifically say we want to improve the current system. And if the housing commission can look into that or say at the housing summit, if we can look into that, I think that's important to state. Perhaps a point of coalescence could be support tenant and landlord connection and identify opportunities for system improvements. I would be fine with that. Elaine, does that work? At least so, could you repeat please? Yeah, so support tenant and landlord connection and identify opportunities for system improvements. And I think the staff would agree that that's something that they are looking at constantly. And so having that explicit here is absolutely supportable. Okay, great. While we're on housing, I wanted to ask a little bit more what the thinking behind work to improve partner models dash when is the housing authority is intending to accomplish. Well, I guess I'm particularly curious why it's calling out when you see housing authority from that one. So John Audie isn't on, so hopefully somebody else can help me with that explanation here. But currently they are not being charged for the same way that the other landlords are for building inspections. So it's a discussion of how we can make the system basically more equitable so that we can better serve the community. So I think that's a lot of a goal. I really feel like that falls under the update public building registry ordinance, because that's where that inequity is baked in as I understand it. And I also think that working to improve our partner models goes beyond just the housing authority. It's a little concerned about calling out one of our housing partners in that way. What we know is already kind of included in our case and what I thought we meant by the first one on update public building registry, but I don't know how that counts. I think you're right, I actually got an, I mean open to whatever else council wants to say, but I got an updated understanding today. So I think you're right and we could remove that and know that it's part of the first one. I thought it was wrapped in there too. Yeah, okay. And then this is, I may be misremembering, but in capture funding from state for airport sound mitigation is primarily federal funds or is there a separate state funding pool that's envisioned for that? Not that I'm aware of him. That was just me writing for my notes. Got it. So if we just, I think just capture funding from federal state resources for airport sound mitigation. Well, I don't know if that captures the partnerships you've been working on out with efficiency from our previous thing. I actually don't know why, I don't know what this is intended to mean. So where we're at, the program exists, it's being rolled out, the city of Burlington is in the airport and in charge of applying for the funding. And then, oh my God, you just said their name. Oh, but not them. What's the GMP? GMP, not GMP, Jesus, Vermont Gas, excuse me. Yeah, keep going. They are providing the match dollars. So I feel like for this coming year, there's not the only action related to sound mitigation is us working with the airport to make sure our residents get informed and access to the program, though there is going to be a future need to work with them on additional match funding because I don't think the Vermont Gas funds go super far into the future. So is it more about cap, ensuring enrollment in airport sound mitigation? I think I would say that for this year. Yeah, I think at least the last airport commission meeting that I was on, which might have been March, February, I don't remember, basically was improving the communications to our residents and understanding what's the process? When can they sign up? When can they find out what the phasing timeline will be? So they hadn't gotten to that point and I did not get a timeline for when that communications would be available. I mean, I know that they have a website where they direct people to, but it certainly has opportunities for additional communication on, I think you really ask questions. I don't want to go too far down the weeds of where that program is for this conversation. Yeah, totally. I'm going to suggest that we rephrase this to partner with Burlington on communication to residents on the mitigation program and look out for additional potential match funding for non-local match funding. I think that is reasonable considering where they are. Unless there was like something completely unrelated to that was. No, I think that's what was coming up. I certainly wasn't aware of anything special. Is that capture what you just said? Non-local match funding opportunities. Non-local match funding like that? Yes, I like non-match. Yes. Do you think communication and to an education of residents? That might be totally unnecessary detail. I think it's ultimately due to this. It's supporting the program. That's like what we're asking for. I think it's okay as long as we don't get into debate with our partners on how we'll collaborate. Are there any more items of question? Can, I feel like I need a reminder on the West Allen Street Park plan. We approved in the budget like a scoping study for that? Yeah, so basically I take the conceptual plan and start with the parks plan and move those to constructional law events in this year. And see how we, or as people are attacked or in some sort to talk about this. Conceptual plan and constructional law events because right now we're just having very high level. Gotcha. So advanced West Allen Street Park plan to construction ready? Yeah, I feel like that helps. I take your point. One thing for the section is it see if healthy connected. For increased recreational program offerings. I don't know what opportunity there is to explore a different staffing, different staffing opportunities. Like, does the staffing need to come from the school for us to be eligible for those funds or can we still be eligible with non-school staff? So yeah, so the way that that works right now is that we are contracted by the school to deliver the programs. So actually the staff that are delivering these programs are generally city employees that we're paying through that contract. So that's our concept or not. I think the school is using us for some school-based staff as well, but the contract that we have with the school is paying or city-based resources to deliver these recreational programs. Okay. I, can you tell me which programs are you, after school programs are using school staff? Yeah, so right now we're using customer funds and I'm gonna try to remember to solve the cost, so I'm gonna say I'll be 80% by the end of the year. Drive summer is being used to supplement anyone that's not eligible for state-sub-city support. Oh, sorry. Didn't you ask who's, what programs are using school staff, not city staff? Correct. Oh, oh, oh, sorry. I thought you were referring to school staff. Which of our programs are using school staff? Correct. So right now we have drive staff who would also work at the school during the day, but they come over to us and work as our employees at the company. So we don't have any school staff that are serving or working in our programs at the moment. When they come over to us, they are our employees. Okay. That is excellent clarification. Is there opportunity to find additional staffing for a threat? So yes, we are definitely looking at that. Certainly for the summer as well, I think that's a big area. One thing that last year, because of that sort of contract, is that we had one full time recreation position baked into that. It was like a recreation system. That position went back in January, that was the fall that left us, sadly, January. So what we're looking at with that position is would we better sort of retool it to more seasonal, more seasonal people versus one full-time person for a year, and really try to get the resources that have the time to come over when we're most busy. We held off on having that conversation until we had the recreation director, which we had for all of them in two weeks. So I think that's over the next couple of months, a conversation around what we're gonna have to help us to deploy the resources that that's here around the town. Okay, and for context, since I know the rest of council has no idea what I'm talking about, or why. It was a conversation we had with the Convally community on Saturday, and with the school, that there is a need for additional in-service training hours, and for the school staff, and that there are scheduling conflicts when they're participating in our programs after school. Oh, gotcha. So having context as to whether or not those are our programs, how they're funded, requirements, all of that helps me have a better understanding as to if there is opportunity to find different staffing, or if there's opportunities to be creative and coordinate with the school so that the school staff can participate in training when it's planned and announced, and we can have additional support staff. So needless to say, just for this particular item, as we look at expanding, increasing options, recreational options, we want staffing and coordination with the school to be a component of that. I appreciate you sharing the information from the school Convally's meeting. I would advise that we don't go that on the weeds on any of these other items, though, of like, here's how we want it implemented at this time. Are there any more items with questions? I have a question that's something that's not on here, just thinking through the resolution that we've passed for the Abnaki Acknowledgement and Land Use Rights Agreement included commitment to some additional ordinance developments, a revision for fees, for waiving, I guess I wanna know, are we, is that considered part of business as usual in implementing those three or four items from the resolution or do we need to identify them explicitly here? I think that's all I have in question. Well, given that you've adopted a resolution, it should be business as usual, but, well, I've captured that note because we do need to do that. Thank you. Are there any questions from members of the public at this time? You can use the raise hand feature in Zoom. Okay. Should we get into voting then? Paratizing. Unless you had a logistics plan. I think we could go through each section and just rattle off our top three. Do we wanna do that? Yep. And then I'll put the after six in for your vote. And we can take turns being first. I'd like to ask you to zoom this out just a little bit so we can see a couple more entries, maybe just like one step. Wanna see all of them? No, I don't think that'll work for later ones just to see a couple more, thank you. You wanna start over in the all section? Sure. My three for the all is expand systems and capacities and assess necessary resources, launch and support inclusion and belonging commission and access plan, language access plan. Like that? Yep, perfect. I'd like to see next steps on our by allocation discussion, TIF planning and launch and support the inclusion and belonging commission. Like that? Yes. I'll take planning for TIF exploration, assess administrative structure system efficiency and the, what are we calling it now? Develop and adopt access policy plan. Like jeopardy. I was like, I'll take city manager onboarding and I'm serious. If we're not gonna, if we only do one of these, three of these things. That is actually primary. Thank you. The launch and support, excuse me, launch and support inclusion and belonging commission and the planning for TIF exploration. Just like, just a comment. I think that kind of fell into my original question. Like if we don't all vote for that, we're still gonna continue your onboarding. I would hope, like. Yes. Okay, so that's why I was wondering like if like the must do is really need to vote, but that's cool. So I'm gonna go with continue art for funding, expand systems capacity and assess, et cetera and the access plan, including language and information access policy. I should have numbered these. Is that what you had just voted on? That's hard to tell at this point, but thank you. Okay. Yeah, and tell us just your question, fair point, but again, if push came to shrug, maybe we would do one of these and put my onboarding a little bit aside for a few weeks. But I guess I do wanna make that point that I think one of the, like this won't work if you aren't supported. So I guess I want you to feel that and I might be out throwing away a vote, but and I know that no one else would disagree with me that we want to see you succeed. So if any of this is getting hard and or is just not gonna work because of your process of getting up to speed, I hope that we'll all be able to circle around and support that. Even if it means taking one of these other high priority things and giving them a break. So I guess that's my personal feeling. I'm sure similar sentiments shared by others, but how do you wanna signal that to you? Yeah, I don't think we can do any of the others about making sure you're supported. I appreciate that. Hopefully the team does well as well. Yeah. Okay. You wanna go first in economics? I'm not ready. You can take a moment to look. Yeah, I'm ready. I'm ready. I'm very nervous. I'm happy to go second. I'd say implement specific initiatives related to the working community's challenge grants, develop and execute tasks managed by the vacant CEDO position and land use incentives. I would actually need to take the same group. Yeah, that's fine. That's fine. Three, two. Wait, so those three right now. Yeah, three for that. Three there. And then one above. Jim. I'll take redevelopment of 17 Abnecki Way, working communities grant objectives and land use code incentives. And that was... Hang on a second. Oh, sorry. I'm getting carried away. I missed your second one, I think, right, Jim? I did. Working communities was my second one. So redevelopment of 17 Abnecki Way, implement specific initiatives, now has four developed plans for CEDOs, three and land use code incentives, now has four. Redevelopment of 17 Abnecki Way, implement grants on the wayfinding scope and land use incentives. That was clear, Eric. Yeah, you get to go first in the next one. In housing. Oh, it was so easy. I can actually go first because I know what I want. Update public building registry, assist housing commission with policy work and launch and monitor housing trust. Oh, look at that, we got it right. Good, let's do this. Thomas? Well, update public building registry, support tenant and landlord connection and identify opportunities and plan and host citywide housing summit. Assist housing commission with policy work, build off recommendations from the equity audit and plan and host citywide housing summit. I would like assist housing commission with policy work, launch and monitor the housing trust fund and build off recommendations of the equity audit. I want public building registry update, launch and monitor housing trust fund and support tenant landlord connection. I will say, I almost threw in a way under your appraisal, but we're like, we've been mandated to do that, so. Yeah, you can throw that one away. We got that. Okay. What do we have next? Municipal infrastructure, Thomas? Sure. Main street revitalization project, West Allen Street Park plan and identify proposed city energy goals and possible development initiatives, incentives, sorry. It's the third up from the bottom. I have a prepare citywide ADA transition plan or right in the middle, because OCC slash, actually no, hold on. Sorry, I had the identify proposed city energy goals and then the final one, explore protection of natural areas. I'm gonna prioritize the, like to see Main Street revitalization prioritize. Wait, was that just one thing you said? Yeah, it's just one. Yep, Main Street citywide bike head master plan. I think it's down further. Yeah. And city energy goals. I also want Main Street revitalization as a priority. The OCC, St. Stephen's visioning and planning want Windowskey, Burlington Bridge planning, but I guess if we don't get the grant then it's not really that important. I'll say the ADA transition plan. This is really interesting going last. I know any more than three dots. So I will also take Main Street revitalization project. I feel like we should do some parking updates. So I'm gonna take parking updates and the OCC, St. Stephen's visioning and planning. So I skipped myself because I thought there were less buckets in there but we still have safe, happy, connected people. So I'll go first on this one. Is there any way we can get an extra dog for the farmers with so many? I will take regional dispatch, develop plans for tenancy at O'Brien and tower ladder replacement research financial planning. I will say that Angela, correct me if I'm wrong, but that's gonna happen, right? That is planned to happen. We have the bid out right now and I believe that's coming in in the next couple of weeks. We'll get the financing information from that bid. We'll find out if the amount that the voters have approved for the bond is enough and then we'll strategize about the use of reserves towards that purchase or how much is gonna be financed. That's really what that is. Oh, okay. So that is not a throwaway vote then. Okay, that's what I was wondering. Thank you for checking. I really do feel like we should get more votes because this is more departments, but if I had to stick to three, and so my voting on recommended is not meant to diminish my desire to see all the must do is done. So I hope that's taken with that caveat. I do wanna see, I said I will take a PDK9 program to develop plan for management of Memorial Park and a school resource officer model. Increased recreational program offerings, including through ESSA funds, develop plan for Tennessee O'Brien and a PDK9 program. I'd like to pick more. You can't. You keep asking. Keep getting better. Just remember the two hour law presentation we did on current operations. All right. I have increased recreational program offerings. Back at the top. School resource officer model and continue work to bring increased childcare options. I would like to ensure Tennessee at the O'Brien Center increase childcare options and plan and develop additional volunteer opportunities for youth. Thank you for that. Question, clarifying what is your understanding of the Tennessee item there? I will say it is either we are working on this contract with an external partner or if that's not working out, then we need to figure out how we're gonna manage those spaces and keep things community accessible. Okay. Is that what council? Okay. Yeah. Like so. It's an update. Okay, that's helpful. Thanks. All right. Okay. Wonderful. Do you want us to vote and approve this? Yes, please. Do I have a motion to approve the update to policy priorities and strategies? So moved. Second. Motion by Aurora. Second by Jim. All those in favor, please say aye. Aye. Motion carries. Thank you. With that, it's 740. I'm gonna call a five minute recess. We will reconvene at, according to my clock, 745. I will reconvene us for our Winnieski City Council meeting. We are in the regular items on E. This is on for approval. The Juneteenth holiday recognition. Elaine, will you introduce that? Yeah, so last week you considered whether or not to add a holiday to the staff holiday list. Juneteenth to recognize the official end of slavery in the United States. It sounded like your general consensus was that it was comfortable. We wanted to give you some time to consider it because it was new coming to you. So it's on for your action today if you're ready. All right. Any new questions from Council on this item? Unmuted. Who's muted? Oh. Turn it over. Yes. Yeah. Let's try that again. Can we show Council? We'll try again. Item team. Yes. So the Juneteenth item is on your agenda today for action. Last time you considered whether or not to add a holiday to the staff calendar, which of course would also close the building to the public. And it sounded like you were in favor. The holiday is Juneteenth, which is celebrating the actual end of slavery in the United States. Are there any new questions from Council? No. Any questions from members of the public? Reminding you can use the raise hand feature. Okay. Hearing no concerns. Would someone like to make a motion to approve the Juneteenth holiday recognition? So moved. Motion by Aurora, second by Thomas. All those in favor, please say aye. Aye. Carries, thank you. Thank you. And we are on to item F. This is on for discussion or approval, inclusion in belonging commission, Council liaison selection. I believe we have Yaz on Zoom. That before, go back to gallery, I think. Yaz, can you hear us? Well, generally we appoint a member of Council to each of the commissions to serve a liaison role. I think that, I don't think there was anything extra in here. Oh, Yaz can hear us. We can't hear you though, I'm afraid. Is there anything, if you want to put it in the chat, if there's anything you want to add, I think beyond like this is a request to appoint one of us to serve as a liaison to the commission. Yaz, let me just send a message. She says laptop now a function. Simple request just as you stated, yes. Yaz, I mean, if you want, you can try to just log out really quickly and log back in some times. Sometimes I don't. Well, in the meantime, I know Aurora, you have expressed interest in the past in this role, and you're still interested. Yes. Would others be supportive of Aurora serving in this position? Is anyone else interested? I was also interested, but if you're interested first, more than happy for you to do that. I feel like her interest was, I'm sorry, their interest was stronger. So. Yes. So would someone like to make a motion to approve the appointment of Aurora heard as the council liaison to the inclusion and belonging commission? So moved. Second. Motion by Bryn, second by Thomas. All those in favor, please say aye. Aye. Motion carries. Excellent, thank you. Thank you all. So item G has, some people to return. Hello? Can anybody hear me? Yes, you're there. Okay. Okay. I'm on my phone now. No worries. Sorry about that. I don't know what was going on with the laptop. Yeah. So this is another item that's up for approval. These are the appointees that have been reviewed by the small committee of the existing commission chairs. And this is what we have sent as a recommendation for the four regular members and the one alternate member. And then that would leave one regular member open and one alternate member open to continue the search for. But this will allow us to form so that we can start host holding meetings. Awesome. I recognize some of these folks think they'll be excellent. I was also impressed with the spread of the commissions of interest selection. Yeah. We'll actually like fill things out. Do folks have any questions about any of these appointments, potential appointments? They all look great. Any public comments? I don't think any members are here with us this evening or candidates I should say. They are not, but I did invite them and let them know that their applications will be shared at this meeting. Excellent. Well, I'm not hearing any concerns. So would someone like to make a motion to approve these appointments to our Inclusion and Belonging Commission? So moved. Second. Motion by Thomas, second by Bryn. All those in favor, please say aye. Aye. Motion carries. Thank you, yes. Thank you very much, you all. Okay. So on to item H, this is on for discussion approval, the multilingual ARPA Survey Sessions agenda and timeline update. Yeah. So you'll notice that the framing was changed slightly. My understanding is from previous listening sessions and it's to reflect that now the ARPA money is of use of it is much more flexible than when you last considered. Also there is the TIF money coming up available. So we thought that it would be a good opportunity to get wider input. The questions are still specific to COVID impacts because that is definitely should be knowledgeable use as council has decided. But it seemed like a great opportunity to consult this particular set of groups, meaning these language groups on the broader question, which is how do we spend this unusual money? Invest it in a way that's gonna be beneficial to you. So that's part of the framing, but there's still that pandemic related question set. So the schedule is there. It's changed slightly from when last time you saw it, the June 11th was rescheduled for the July. July nine. Yes, thank you. So just wanted you to re-see that and that present the talking points as the deputy mayor had requested last time. So if you want to make any changes to that, feel free and we can adjust that in time for the first session, which is this Saturday. Oh, no, two Saturdays from now, right? Yeah. Which unfortunately I can't attend now because I have to move and my husband will divorce me if I don't. There any questions or comments about these, the talking points? I think we're all on board with the agenda. I really appreciate having them. And I wanted to see, I'm trying to imagine the flow of the event and where you imagine conversation, like sharing, like verbal sharing versus filling out the survey. And I guess I can anticipate a situation where verbal sharing begins or is kind of mixed in with clarifying questions. So I'm just curious, like if the goal is to get two survey filling out and then go to conversation or if the goal is to have some listening and engagement before the surveys are filled out, that makes sense. Yeah, that's a good question. I don't want to presuppose that Paul and Yasmin haven't considered that. I have some thoughts, but I'll let them respond first. Paul or Yasmin, go ahead, Paul. Thank you, Elaine and thank you, council. No, I think it could be an organic mix of both. Ultimately, what it's gonna come down to is what's gonna be easiest for the interpreters to convey and what the schedule of events would be and the talking points sort of sequentially. I think obviously, when we get into these situations, we have agendas and we have a timeline, we have things listed, but it could start out where there are just other big, general questions. And I think if we are facilitating space to listen to folks, there's no reason to think that we couldn't do that first and take down notes. And then maybe that would help sort of form the more formal intake on the forms themselves. I think that would be fine. So this is city specific, so we won't have any members from the school district attend this meeting either. Nobody from the school board or staff have been included in this conversation. The priority has been to reach out to the multilingual liaison at the school because of their obvious connection to those language groups and communities. So at least for the Wieske school district, there will be that heavy connection. But we can certainly reach out to the school before the first session begins and see if they want to send somebody as well. I certainly think it would be helpful to extend an invitation, certainly not an expectation, but I think that the community experience tends to merge the city and the school. So if that they have a school board member or someone from the school itself that can attend, I think extending an invitation would be a nice gesture. Yeah, we can absolutely do that. Just a clarifying question, I guess for Angela and Wayne and all of you council, if we are involving representatives from the school, whether they be staff or school board, this larger sort of extended pile of money, if you will, since we've sort of taken it from COVID, is that worth considering there in what we could possibly do at the school and are they gonna get an expansive sort of idea and share funds with the school district or do we still need to think of this as a siloed on the opportunity? I see what you're saying, Brynn, like every time we have community conversations, there's questions that sit with both municipalities with us and with the school. I would invite them to attend and listening, but I wouldn't want them to be doing introduction or facilitation, like I wouldn't want it to turn into a very school focused meeting, nor would I want to imply that we would be then partnering on use of these funds. So it sounds like what I requested was not interpreted the way I intended it. So in no way did I mean that. It was more along the lines of the community experience tends to be that they blend us together. It can help to have them there in that listening role, but again, as I mentioned, it's a nice gesture to invite them, but not one where we would consider this a partnered listening session. I would want to ensure that we, at least for the time being, have the distinction that this is a siloed effort, but knowing that we are a greater community, again, just extending an invitation, like hey, we're doing this, I want you to know about it. I would say if we went down that path, I would want to have staff first check with the liaisons interpreting. I don't know if that would impact their, I feel like we should ask them. I don't, I see the value of having them in the room for listening. I do also see the need to be better or have stronger facilitator, co-facilitator roles with the manager and with each other to make sure that that conversation stays focused on the larger issues, yes, some issues we shouldn't be asking residents to decide, like, well, is that a school spending issue or a city spending issue? That's not the question that we need to have them, that we need to get out. Like, what we need to just say is like, what are the issues, then we can figure out what we can do and where we might be able to take some support or some partnership, but that's like a, that's a down step stage. So I could see we'll synthesize this information. We'll certainly have things that we should be recommending to the school that come out of these listening sessions that would fall squarely within their municipalities role. But so there's that, like we should do that no matter what, if they're also in the room listening at the same time to hear that information for themselves, I can see that being valuable. But with that expectation that I think there will be need to be strong, based on my experience, there will be need to be stronger facilitation to make sure that stays focused on the issues that we know we need to address or the questions that we need to get through in this process. So maybe they invite to the school is we are doing these things, we plan on giving you information from them that's applicable to you. And if members would like to join in the listening capacity, they're of course welcome. But also letting them know, say if they can't do it, that they'll still get information that is important to them. That seems reasonable to me. I think with your caveat, Christine, that checking with the liaisons that they're okay with that presence, given the kind of direct oversight, there's like a supervisory with there that wouldn't exist at school. Leader's one present. Yeah, what I definitely think, Bryn's suggestion is getting at kind of what came out of the equity report specifically. So is that clear, Paul? And that's definitely clear. I think, I think, you know, it's any time we get into the two municipalities, this is where we get into this pile of money being a little bit more, maybe amorphous is not the right word, but we're trying to address, how can we help you generally, right? There's, as Elaine has put it, a number of clients, there's this weird pile of money, right? And how do we make your lives better? I think, if you're asking two different organizations to be involved in that process, obviously with the resources that we have, that answers gonna be different, obviously, and there's gonna be specific stuff to the school. So, I mean, you know, it's definitely worth reaching out, of course, as always, you know, as they're one of our biggest partners. So yeah, I think just a formulated ask, I think can be thought about. I also want to consider the schedule to, Elaine, if you're not gonna be able to be there on June 18th, and since we are, one of the other pieces of this was to re-solidify the schedules, you know, that one day we moved from the top to the end, does kind of shifting things around. And I think that counselors will have to reconsider what dates they want to attend. Jim, to your point about, you know, so strong facilitation, I think, you know, having, I think having a city manager and a counselor, and if we're inviting somebody else from the school to have all three of those people there at each one of these sessions is probably pretty important to be able to, you know, get everybody on the same page. Again, since, you know, the topic of this whole conversation is reformatting the talking points in the way that this is communicated appropriately is a big deal. And again, you know, without a really, really strict timeline, which I think is a huge gift for all of us, and not something any of us are really used to. I think, you know, playing with the schedule a little bit could certainly help. So if we even shifted it once more to start on, say, June 25th and then go from there, I think that would be also a possibility. So I believe I'm scheduled for June 18th. As am I. Sorry? As am I. Okay, I feel comfortable and confident staying with that date. We'd love to have you there and also happy to keep the schedule considering it's not that far away. We've already moved one date around. Don't wanna bounce dates around too much, but I... Yeah, this is the only one that I can do at this point with the change. So if we move it further back, I owe the August before I can attend the next one, which isn't necessarily the driver, but that is a consideration. Okay, so I feel like we should keep the June 18th date. Will somebody be going into your place? I actually haven't discussed it with staff because it just came up today. We tried to get, we thought we had a moving truck for this Saturday and it wasn't available, so. I'll check on the staff. There is a possibility that I can come. I just wasn't able to commit. So either I or a member of the staff will be there. So it says the communications manager is gonna be in attendance. So does that hit the mark? Do we need that in the digital form? No, I will definitely be there as well as planned. I think the city manager has a speaking role. So I don't know, Paul would fill that out if it would be another member that would only have been sent into the place. I'm happy covering those bullet points as well. I don't know if it needs to be specific to city staff or city manager. I don't know if the perception of the council are giving those, I don't know if it's really matters. I don't know if it was that perception, but I felt like when we spoke about this as we were just trying to make city government seem more open to people. So having a councilor and staff, but Paul can probably fill that role, so. I think we also need someone, the benefit of having someone from staff president is having that operational insight that we don't have. Excellent, so Sarga. Jim. Oh, I was gonna wait for Paul to come. Paul. Just to look at the schedule one more time. So we have Bryn and Jim for the 18th, and then with that July 9th date at the other end, what's the availability there? So right now it's me and I think Aurora on the 9th. And then who's the 25th? That's me. And... I thought it was Aurora. You're doing free? That's unnecessary. I could probably do the June 25th one as well, just so you don't have to take three, then I could do two. Okay, yeah, that would work for me. And if you do need to move it, if the staff discussion results and we really need to move this later, and we can't do the June 18th one, I can do July 23rd, that would be the next one I could do. I have no idea Bryn if that works for you. I need to check my calendar. Okay, so I'll put an asterisk next to that one, but we'll plan to focus on the June 18th date. Say it might work. Okay, but it sounds to me like our goal would be to keep with the schedule as possible. And then Elaine, you and I can check in tomorrow on what staff support looks like. Well, whenever you have a chance to talk to yourself. Paul, is there any, do you have any more questions? Like is there anything else that would be helpful for you? No, I think this is great. I will reach out to the school district and make sure everybody's still on the loop after we've got some conversation tomorrow. Paul, let's check in first about asking liaisons about how they feel about having their supervisors at the school, potentially in attendance. That sounds great. Okay. I raise one additional thing to consider on the liaison question. I think we were in talking about the order of operations of these sessions. There was the idea of what would work best for liaisons interpretation flow versus trying to get to survey filling out first or having discussion and survey filling out that could be worth asking if you're already gonna be in communication and see if there's a preference by community or preference overall that would help us order those discussions. If that fits. Yeah, that's one idea. So I know this is on for discussion approval. I don't know that we really need to vote to approve or not. I guess somebody could make a motion to approve the talking points and schedule with the caveat that we still need to confirm some details with staff availability and with the liaisons that we are. Hiring, please. I would make such a motion. Second. Motion by Jim, second by Aurora. All those in favor, please say aye. Aye. Motion carries. Thank you. I did think it would be useful to have your concurrence on the wider frame, which was nice. So thank you for that. So now we're on to item I. This is a new sidewalk permit for morning light bakery. Yep. Here it comes, Jenny. Thank you. So Ken was- Oh yeah, Ken. He was planning to attend, but he can't now. Oh, he's not. Okay. He was gonna attend by Zoom. Oh. Ken is here. Yeah. Welcome, Ken. Wonderful. Hi, Ken. Hello. Ken, everybody hear me? Yes. Welcome. Yes, I'm glad I'm able to make it here today. Sorry that I couldn't attend earlier due to some personal emergency. We're on time. Yeah. I was actually trying to get things set up. I'm glad I'm here. Thanks for having me here. Yes. So I'm here representing morning light bakery today. That's my family's business that we, so we have had three successful years in Winozki and actually seeing a lot of familiar faces right now and which really makes me happy how we got to where we are today. Yeah, so the reason why I applied it and definitely after many discussions with the family, we have agreed that it is necessarily and also it will be a nice add-on to morning light bakery if we can include some outdoor seatings area along with the, as some of you might know, the only two chairs with a few chairs at the bakery site. So we want to have this outdoor area implemented so that we could have more seating options for people who would like to just enjoy a pastry and also grab a quick bubble tea to have some short discussion with their friends and families, just a little area for them to enjoy so they don't have to feel like they're being rushed and also that they're, they can only grab takeouts all the time. So just a nice add-on and we would definitely love your, you guys' opinions on this. Thank you, Ken. Jenny, I'm assuming everything's in order with the application. It is. He submitted a diagram which is attached to the cover sheet allowing for the ADA accessibility which is going out six feet. But the application was complete as you can see so it's really just up to council to decide to make an approval of this. Are there any questions or concerns from council? We'd all like to see some outdoor dining there. Yeah. I would entertain a motion to approve the new sidewalk permit for morning light bakery. So moved. Second. Motion by Thomas, second by Aurora. All those in favor please say aye. Aye. Motion carries. Thank you. And Ken, I. Thank you. And the morning. Sounds great, thank you. All right, thank you. I'll see you Thursday morning. Sounds great. Look forward to seeing many of you guys. Okay, so on to item J. This is on for approval. The certificate, no peels or suit pending. Jenny will introduce, because we haven't done this before. To my knowledge. No, we haven't, not that I could see. But this is a form annually that we have to submit to property evaluation review, saying that we do not have any appeals pending from last year. So, and we don't. So I just would need a few, just to go along with that. You would sign it, mayor and council, and then I would submit this to property evaluation review, showing that we're not expected, we don't have anything. We did have our grievance hearings today. We did have one. So that decision will be made in seven days. Actually, the property is going to be visited, but so it's just a simple document that this has to be done annually. Stash Tory requirements. It is. Any questions from council? All right, and any questions from members of the public? If we still have any checking. Okay, hearing no concerns, do I have a motion to approve the no peels or suit pending certificate? So moved. Second. Motion by Bryn, second by Jim. All those in favor, please say aye. Aye. Motion carries. Thank you. Item K, also on for approval, award contracts for land records indexing and imaging and restoration. Yes, thank you, mayor. I combined two of these to use from our preservation funds, which currently we have a little over $147,000 available in restoration. The first thing is expanding our index for the goal of having online access. So right now we have 11 years worth of records, which is good, but I think we need to capture at least another 11 in here. Just so we're 22 years back. I did a RFP and I had quite a few responses. I made a little, which I've included in yours, how, what the bids were, what were the good factors, what's kind of stuck out in my mind. And all three of them really could do the job. They really could. So that was a really tough decision. But eventually the request is to go with our current land records venue, which is Avenue Analytics. They are the middle of the bids. And why is because they, the one reason is they're already familiar with our index standards, our requirements. They, Avenue being our land records vendor was charging eight cents, which is included in theirs, eight cents extra per page to be loaded onto our server. It was very specific. I learned a lot about our microfilm images. We have 35 reels that we're gonna go back for. So these were, this is where we ended up. And this was posted on our website, as well as the bid registry. So I did receive probably about eight calls and emails about it. But these three are the ones who submitted the bids. So I just put it out one. And I did make a note that records for us, their bid was 9,000, which you would have to add additional $6,188 to put it on our server. So I'm just hoping that this is something that we can do. I think it's going to benefit in case, you know, hopefully no more pandemics, but just to give people access, we have quite a few law firms, paralegals that call from the central part of the state, out of state. And this is something they can view. We would still recoup a dollar per page. So we would still have our land records, we'd be collecting, but it just would give us that opportunity to go back further. Jenny, if you wanna get to that, explain the point that you made about the lowest bidder having to take the records with them. Yeah, so the lowest bidder records for us, I really had several conversations with him. The only difference with them being, they were the lowest bidder, is that he would actually come here from Portsmouth, New Hampshire, and take books back. The only part I have is that, if somebody's in the office and they need immediate access, we would be able to get that to them. I didn't know if that might create some inefficiencies to give that people, you know, let's say a property's closing tomorrow and I wasn't able to get a hold of them for some reason, and they need to do the title search, which sometimes they'd come in 24 hours before. I just didn't know if that was the best way to go forward with that. He does a lot of work with NIMRIC land records, which is a module from NIMRIC. I don't think it's a searchable, but he's very familiar. He has really, really strong ties. So I can see maybe at some point in time, putting our milers online, which, you know, we do get requests for. I think he would be a good person to do that. Like I said, they were all three good. Co-file, I'm very familiar with them. We did a project in 6th with Co-file. So they're all very comparable. They're all doing the same thing. Co-file would do a double entry because all these documents are going to be uploaded, the image, as well as indexing. I mean, there's things that I'm gonna have to go in and add addresses, but that's okay. I've done it for what we have right now, the 11 years. Make sure we have addresses and redact social security numbers. That's all stuff that I can do. But Co-file does have the, they do the microfilm and Avenue is taking it off the microfilm. So I'm hoping the images don't have smudged. I pulled out some reels and looked at them. They look like they're in good shape. They should be. We haven't used them for anything else. So in addition to the customer service, value that Avenue would bring, not having to take them off site, it is also a risk that records that we only have one of would not be here in a car, in transit, offsite, in a different state, et cetera, right? And the ability not to access them, right? So that was the reason to go. That was another reason to go with Avenue. And I did, as part of that, this project, all three of them could start it relatively soon. It's going to take, they're all allowing about six months before this goes into effect by the time these images. So in six months, it'll be busy trying to spot check, make sure they're indexed correctly. And that's something that will do in-house that I can do. I've indexed for about 20 years. So I like to do it. So, but I like to make sure it's indexed correctly. Well, thanks for talking through the bids because I had the wrong impression about the prices and the information there. So that was really helpful. And then I don't understand then what this sole source estimate is with Co-File. Okay, so that's a separate part, which I included. Okay. So there was- Well, before you dig into that then, are there any questions from Council on the Avenue recommendation? So just to spill it out. So you're recommending Avenue, correct? Yes. Okay, and I think I got it. Yeah, they're middle because those other, the other two have that 60, which I didn't understand. You just add on 6,100. So it's all right, I didn't make that clear. I just was putting asterisks. We need to add another 6,180. And that's approximate pages. That's me going through the number of documents that we had versus a rough estimate of pages. So that might vary, but that's pretty close to how many pages we'll be uploading. Then let's hear about the next piece. Okay, the next piece is volume 20. So I had a chance and opportunity to look at volume 20, which are all mylers, all original mylers from the 50s and the 60s. And it just so happened that in one week, three people had requested volume 20. It was referenced in their deed to look in volume 20. Volume 20 contains 139 pages. Probably about 100 of them were very difficult to read. I actually had to take one, and they're all different sizes. They're not our traditional mylar standards. Some were 11 by 14, some were four by 48. I mean, we had there, and everything's just been folded and folded and folded over the years. But the thing is that's our only document that we have for these people. So for the one, I'm like, oh my goodness, it was ripped and torn. So we unfolded it all gently. And then where he wanted, where he needed was on the lower part, which was all ripped. So I just got some little, you know, he kind of held his hand over and I held the hand and we matched the pieces together so we could get a copy of that because he needed to know his boundaries. But because all these 139 surveys are referenced in the deeds, and I'm sure all of them, I did spot check about 10, and they all listed volume 20 and a page number. Co-file has been doing this work for many, many years. They are an Essex, and one thing I didn't wanna do is to mail it. They're like, just ship it to us. I'm like, no, this is our only record of this. I'm just gonna drive it up personally. It's just an Essex, so you can see the condition. They looked at the condition and they determined about 75% of the book is in really rough shape. That project, I have brought the book up there, that is probably gonna take about four months to complete what they're doing with those images because if they're microfilming them, but they're also, we're gonna put them in mylar sleeves and have a cross index. Just, and if one of those, some of those larger surveys, they're gonna be front and back. Just so there's not any creases, we need to get rid of the creases, the rips, the folds. Some will just have one side of a mylar. So we're just going to, I was thinking about how to index those and I know how I'm gonna do it. So if somebody looks at volume 20, they're gonna look at this map, 135, slide A, and they're gonna see that reference there. So we're just gonna have a separate binder to cross-reference that. I did explore other ways to restore that volume. There just really isn't any because of the different sizes, the range in sizes, it's still gonna be that folding, unfolding, and that wear and tear on those documents that are, like I said, the only one that we have. So we need to make sure that we have these. The sole source document is a requirement because they are the only one with this capability right now. So I had our interim manager sign that as well as our treasurer to say that Co-File is a leading preservation company in the country. They've been doing this for many years and it just really needed to be done. And that's also coming out of the preservation funds. And I've attached the bid there for you, so that's what the bid is gonna be. But that's part of our duties is to make sure we have records available. And they can be legible. Is there any questions on that item from Council? So Co-File and Essex, is that part of a corporate chain? It is, but they did purchase Browns River Bindery, which was a company in Underhill. About 20 years ago I remember using them. So they did buy up that local company, but yes, they are a national firm, but they're right located on corporate drive in Essex. Okay, because the location for the bid for the larger project came from Texas. Yes, two different divisions. Okay, thank you. Any other questions? Can I just ask what the preservation fund balance would be after these two expenditures? So 60, so it'd be like 90. Let's see, so 60 and 16, so 76. So about half, so it'll be about 100. And at least like 76,000, 77,000. Is that a comfortable amount left for addressing any future issues with documents? Does that feel comfortable to leave that amount? Yeah, it is. One other thing we have to do to the vault, which is just public works is going to do it, but we have to, it's required that our birth records be locked and right now they're open to the public. So that's the only other expenditure that I can see coming. I reached out to some vendors of shelving and those estimates are really high, 3000, 4000 because they're not traditional shelving units that we have. So the proposal is just to lock, it's four feet by 10 feet, put two doors and our public work staff is going to be fabricating the metal, because those have to be locked to be in compliance with vital records of the Vermont Department of Health. So that's the only other thing that I can foresee. I just, maybe see how these extra 11 years go and maybe a little bit down the line, but we'll still be building to this fund, to the preservation fund. We add to this $4 for every page that we record gets added to this fund. And that equates to about $20,000 a year at this point, prior to that, we were only adding about $5,000 a year until they increased the per page restoration amount. Thank you, clerk's association. Yes. Okay, I have not heard any concerns. Does someone want to make a motion to approve the award of these contracts for land records indexing imaging and restoration? Motion by Jim, second by Thomas. All those in favor, please say aye. Motion carries. Well, thank you. Appreciate it. So we are on to item L, which we added during a gender review. I am looking for a motion to approve, rescheduling our June 20 city council meeting to June 21st, given the holiday we approved. Second. Second. Motion by Thomas, second by Bryn. All those in favor, please say aye. Motion carries. That brings us to the end of tonight's regular items. We have worn an executive session. I am looking for a motion to find that pursuant to state statute section 3131B regarding labor relations agreements with employees, specifically the American Federation of State County and Municipal Employees Agreement. We should not have this conversation in public. It would put the city at a disadvantage. So moved. Second. Motion by Jim, second by Aurora. All those in favor, please say aye. Aye. And now I'm looking for a motion to enter into executive session, inviting city manager Elaine Wong and Director of Public Works, John Rosher. So moved. So moved. Motion by Jim, second by Thomas. All those in favor, please say aye. Aye. Motion carries. We are going to enter into an executive session to discuss only this topic, no other topics will be discussed. We will come out of that session solely to adjourn the meeting. As agenda, I am seeking a motion to adjourn. Motion by Bryn, second by Jim.