 are you moderating hello all thank you for coming this early I guess we'll start with a round of introductions so if if you guys could please introduce ourselves I'm I'm Kavith Munshi I am I work for Apptera I am the open stack ambassador I run the Indian open stack user group and I'm also on the board of directors of the open stack foundation so I think I'll start from the left I'm Akira Yoshiyama from NAC and I'm one of Japanese ambassadors okay and nice to meet you hello everyone I'm Martin Kish and I'm one of the three open stack ambassadors in Europe and I'm from Apptera so it's very important okay I'm Yalu I'm from China also I work for China I'm DevOps engineer yeah I write code also I'm a master from from China yeah thank you thank you hi I'm Sean I'm Sean I'm one of the two is Ken around no wait don't see Ken so Ken you and my myself are the two ambassadors in the United States I'm in the San Francisco Bay area hi I'm Erwan I'm ambassador for Europe I'm based in France I run the French user group and I work for Red Hat so my name is Christian Berend I'm working for B1 system and I'm the third one in Europe hi good morning my name is Akira Seleva from Japan and I'm working for the BTI and I'm also the one with the ambassador in Japan with Yoshiyama-san nice to meet you I am Marcelo I am from Brazil and I help the people and group is in Latin America so I think we have a presentation with a few slides yes so who I think the guy who made the slides should present okay so yeah so we have we have two new ambassador Christian and J.J. Jason but Jason isn't here so yeah please well please welcome Christian yeah so I'm from Europe and I try to help the both existing ambassadors in Europe to build up more meetups and I will concentrate myself on Germany Austria and Switzerland yes yeah so yeah so we would also like to announce the ambassador program page you can check it out at groups.opensack.org slash ambassador program so the idea is to pair up groups with ambassador and the function of the ambassadors will be more of mentoring one and kind of be the bridge between the user groups and the foundation so if you have any problems any issues if you have need for sponsorship I think it's best to approach the ambassador and then they can help you talk to the right people at the foundation. Yes the only other thing to add is you know there are a number of people probably out there in the world who are already behaving like an ambassador they might be helping out to several user groups kind of already at the best practice level they may have a range of ideas and we are always looking for more ambassadors because these guys work pretty hard at the moment so do check out that page to find out how ambassadors can help you and if you'd like to apply for the program and you can also contact your ambassador through the page. Yeah so report on the community we have grown since the last summit you're now 40 around 40,000 members from all over the planet I guess I guess the meteoric growth has come from Asia and also a lot from Europe. I think all over from the world and we have in Vancouver around 30,000 people so within the six months we have 10,000 new members. Yeah so if you look at we have 19,000 from North America we have 11,000 from Asia Pacific 9,000 from Europe I think we need to push a bit more in South America and in Africa and maybe you can tell us what you need from us to help you in South America because the numbers should really be better and I think I think we have someone from Africa here Sufian and I think we need to encourage and support people like you to grow but this this paints a fairly kind of a skewed picture where we where we are missing very two big two parts of the world. By the way welcome Jason he's one of our new members. Hi nice to meet you I'm sorry I missed email time set I became ambassador so I was in the dark for six months and it's first time I revealed myself in here so I'm very happy to work with all guys here and contribute to the community and I think I do my best from now on thank you. So I guess I guess we would was anyone here at the user group meeting yesterday yes so there was a lot of discussion around official user groups and there was a lot of discussion around what what constitutes an official user group so we would like to announce today that we have kind of done the hard work on the official user groups there are certain guidelines and rules to follow and any any user group can apply to become an official user group I guess I guess there is a vetting process where ambassadors and the foundation work together and figure out if the group meets the criteria for becoming an official user group and I think so far we have listed I don't know how many user groups we have. I just wanted to add that it's it's kind of rather than a series of tests it's more like a mentoring process so what we want is for all the user groups around the world to be the best they can be and it's just about working with your ambassador to help get through some of those hurdles. Yes. So I'm not sure how familiar you guys are with Big Tent and the idea of including as many projects as possible but it's very similar we're not we're just trying to help excuse me help the groups understand best practices and that's really all the being an official group is is just following the best practices so that you can be successful and not be frustrated in trying to do the various aspects of running user group. And I think I think it also gives you becoming going through the official process gives you an insight into what what it takes to be a inclusive group and it also helps you coordinate well with other groups across the world through becoming a part of the user group program and you get listed on the groups.openstack.org portal and that has some advantages also. So you can find groups that OpenStack.org rules to be an official user group so it's more discussion with ambassador and we have we have to check if the group is not drive but by one company so it could take some time to discuss we want to see what is the frequency of meetups so for this it's quite a long process but now with this new brand and the new annouce for this summit we will increase the number of official user group and you will have some advantages as the organizer of an official user group with swag from the foundation so not only this but it could be good for you and for new user group it's very good to feel that the foundation gives some help you to to give you some swag to to give you some content to to be to help you to have some sponsor so it's very good so we have it's quite a limited number of ambassador but we have a dedicated zone so try to contact us we contact directly some some groups all new groups and very good thing the groups portal with this group portal it's more organized for new group we have a place where we can see and place where we can see how organize the group for example for for few countries like Spain Germany France we had at the beginning only one group and with the time the number of group in in the in the country increase so we need to organize with few few groups so we have made this organization in groups portal and you can find for example in France three groups one in Toulouse Paris Leon in Spain Barcelona Madrid on the on the last last group in the south so so it's more organized on this tool is not only a tool to to show to show events to to see the organizer but in this tool it's more easy to to define the organization of all the group on to statistics some data I think I think the next slide is our plans for 2016 so we had a very healthy discussion yesterday at the user group meeting and I think speaker directory was something that came up so a frequent problem that is that has been mentioned by a lot of user groups and one that was brought up yesterday as well was the fact that there is some user groups don't have enough speakers right so they might do one or two meetups and they might get a few speakers but then it starts becoming that the same faces keep coming up all the time and to address that we are planning to have like a speaker directory where all the speakers from different regions are listed and maybe we can coordinate with the groups to have them speak at various events so they might not be able to come physically but they can always it can be physically it will not be easy all the time to have some phone to to to but so it is for some countries it's possible remote but that depends on us yeah that depends yeah yeah and I think I think we're also going to do a validation of the existing user groups and make sure we bring as many people into the official fold as possible and I think the next one of the other steps will be more support from the foundation I don't know if any of you were present at the board meeting if you guys where foundation has has announced a lot more support for programs and and a lot more support for diversity and I think that is going to include the user groups also so there is more funding coming there is more support coming from the foundation and they're going to enable you to organize your meetups better and hopefully provide swag and I don't know other stuff to support you guys so I've been I've been involved with the user groups for about almost three years now it was it was never really an intended thing it was more of I wanted to get involved with the community and one of my friends was leaving his company and so I needed to jump in and either help or let it let it kind of die under its own weight so I jumped in and I got involved and what I found out is there's a lot of energy that's not well utilized even more so in the area that I'm in I'm in Silicon Valley so I invariably have people trying to give me sponsorship and I'm generally turning them away because I don't have the ability to have user group meetings once a week and there's not the facilities for it and we burn people out but one of the things I have been doing is pointing some of the sponsors in other directions of other user groups so I'm hoping over 2016 we can do more of that and for areas that have their oversubscribed for sponsorship that we could start directing to other areas that are under subscribed so a lot of the people that are doing they're offering sponsorship are part of marketing programs and generally a company isn't focused in just one particular area so we can do a better job of figuring out where those companies want to have more influence more visibility and direct their sponsorship to those areas so I just wanted to have it coverage slide is already finished right I think it's better to move to the some discussions because yesterday we have a lot of discussions. So yes, Sufian. Thank you. I am Sufian from user group from Tunisia. Maybe on Tunisia for example we have problem of resource in I think one of the object of user group is to train people maybe young people and students to use OpenStack. Actually we use Tristack. I think if community can give support like hands on lab especially to users a group to develop many users case to train people to use OpenStack that is for example that help that help us to develop community and to have many other people. So you speak of more resources for on Sun so some content also so yeah we work together for one of your events to give you some resources. So if we take an example of one of your events where ambassador have some connections with lots of companies so it's quite easy for us to get some resources to contact we have contacted the French company I have contacted Rackspace also so we can get some resources so sorry but you ask for more resources all the time so I don't know if the foundation can share some hardware but I know Rackspace for example there's a new program with Intel. So I haven't done a very good job of promoting this but I started about two years ago the training guides project I guess it was a year ago but we started the idea of it about two years ago so it's had some fits and starts but the whole idea of it is to do exactly what you're asking for so that when 90% of the time when people show up they want to learn more about OpenStack and what we were doing is we were having pretty much the same talk on OpenStack architecture over and over again which is useful for the new people showing up but then the people have been there more than once or twice they're like well I know this let's move on so there's a couple of ways that the foundation and the training guides effort which really the most active part of it has become the upstream training you may have noticed that the weekend before the summit there was it's a free to sign up there was a two-day training I'm not sure where it was this year I think was somewhere on I saw the signs for it was somewhere in one of the buildings and the whole idea of it is to do essentially introductory new developer bless you to OpenStack so that's a small part of what it would take to become part of the OpenStack community it's obviously there's not enough time to teach you Python not enough time to teach you you know really in depth how the projects work but it gives you a two-day overview it's like a bootcamp essentially so the the intent is to do more of that there is a foundation sponsored effort right now to come up with certified training standards which I helped start with honey honey brights and the Lennox Foundation is the structure for that and it's really really important for the community because we need to get to a point where we have HR managers know the quality of OpenStack engineer and their skill level and we don't have that right now so so combining these efforts into something that can be driven through the user groups and a consistent basis and essentially shared and reused and improved by the user groups the community is it started so if you go to the training guides out under the docs if you go to the docs you'll see that the training guides are there there's upstream training is a major part of that so we can do a lot to improve that it's just the very tip of the iceberg of what we could do and it's mostly just around focus and resources so if we had a lot more professional trainers we've only really had two to three people that were involved in training whatsoever involved in the effort it was mostly engineers were really bad at I mean I've tried my best but I'm not good at teaching people so so what we really need is professional trainers to get involved with these kind of efforts and and it's essentially donate part of their time to build up the materials and also get involved with the open-stack certified training standards effort there is about it's it's gone pretty fast in the last six months I think there's about 20 people involved with that so it's it's accelerating but that's more the professional paid support side that's important or professional training we also need to build the other part which is the community training and we've we've just like scratched the service of what we could do so I'm with you I I want that to happen I'm really excited about the potential we just haven't quite the professional training community is very hard to tap into I guess is the best way I could put it so I'd love to have more professional trainers get involved and come come up and not only come up with ideas but maybe a little bit of their time once a week you know a couple hours here and there I think it would be really informative for the trainers so they really understand the community they're training for teaching well just basically that so I don't know if anybody for the hardware resources because the problem of Sufian was to get some servers for you for a university on this part you ask for he spoke about tri-stack or something but it's more perhaps a small help not permanent resources or or trying to to give you some service if we can find the partners so I went off in a totally different tangent didn't I so there is the Intel effort I'm not I have to admit I'm not as I'm not as sure where that's going Rackspace did have free development resources but that's kind of winding down in favor of this new effort I'm optimistic that that's going to be much like what Rackspace used to support which is essentially free accounts up to a certain capacity there is obviously AWS and yeah but it was quite difficult for them in Tunisia because you can't yeah you can't use credit card it was very difficult for them to get to get this type of free account yep so when I was at Yahoo a couple years ago we I was trying to start a program to actually build out and all the different MDX's that have capacity to start oh allowing some kind of cluster to be built in every single one of those but it's it's a very difficult to get that going I I thought not only about physical resource but we can we can help community to build a training program like there is physical resource and course and many other resource to build training and to train the trainer and the same update with community other community aspect of statement I'm not sure I got the question the question no the problem is so big is not only on the physical resource like servers and other access people to teach the mentors is that what you're saying yeah so so I agree yeah so that's the upstream training that's that that's what we have right now in the community and it's you know it's a beginning yeah no I I agree yeah so it's it's it's part of what we would need but it's certainly not even close to me complete so Tom's asking us to focus on the Speaker Bureau so I'm gonna I'm gonna I'm gonna take you back a page real quick just on okay yeah the logistics of the accepted official program for groups that have been around for a long time I'm open stack LA three were three years in are we essentially grandfathered in or do we have to go through the vetting process the tick box process as you call it Tom so there are groups that have been around a long time who aren't very good right if you've been around a long time you're good you're not gonna have a problem okay okay so I just I wanted to figure out where in essence square one but getting to the next squares will be pretty easy okay yeah and that would be me but the the vetting process is pretty simple it's it's really common sense things making sure that it's not purely marketing it's not like you know it purely focused on selling stuff for a company those kinds of common sense things any more questions I'm working in the French user group with a one would it be possible to recognize people in involvement in the user groups by giving them a full pass because there is a lot of people spending a lot of time organizing it ups and I think they spend more time than some ATC here and I'm not here but in the summit and it's absolutely not recognized by a better foundation so ATC equivalent for committed user group organizers okay I agree so the I unfortunately wasn't at the user group meeting yesterday so does somebody want to recap the discussion was had on the speaker bureau and it would be props but what about a board discussion so cavit on you yeah it's something to put on the board level of a foundation yes and it's not the first time I said of course of course I think I I think we need to find the right people at the foundation to take this up with but I think this will also involve the TC because I don't think the ATC status is given out by the board I don't think yeah technically yeah so we need we need a different class of contributor yes we need a different class of contributor and and you're absolutely correct because all of us here run user group slide and we know how much work it is and how much effort it is and it should definitely be recognized and I will make sure I put it to the right people we have the travel support program maybe you can apply no it's not the same really we don't have to beg our full pass we have we earn it you know we don't have to ask VMware or somewhere you can ask for only for the tickets okay yeah but it's not the same really it's not the same to ask a company I don't feel like I don't feel okay to ask somebody please can I be selected in the list no I can ask the ambassador the ambassador can recognize the user group work but the intent is I think using the travel support program as kind of the model to extend additional privileges to the people that are indeed but like I said I think this is a whole of community discussion I'd really like to see it happening in a global mailing list so everyone who's not here participate as easy as finding the community mailing list line and just clicking on your name and you're going on they'll also give you access to the archives so the community with mailing list doesn't get nearly as much traffic as it should generally what seems to happen is people email us directly which is fine but it's even better if you emailed me through the mailing community mailing list and you know just like made it attention me or something like that is that everyone kind of knows what's going on it's a lot more we can always improve us working together more as a wider group of people rather than one-off discussions that's not nearly as productive just mentioning that what travel support program is very different from recognizing someone as a contributor so which I think it's a different one but if you see the documentation team they were not ATC people but since community agreed that documentation work was really variable for the community now documentation team can get the ATC so they get recognition I think it's the same process you put the emailing list that user group organization in the world to recognize by community then there will be discussion and so that's what we need to do It's better to keep discussing on the more the public mailing list maybe there are a lot of the people have another opinion there's something and this is anyway a good opportunity to start keep starting the gist topic I think after the gist session let's try the starting from the mailing list I run OpenStack LA I took over the group about a year and a half ago we're about 900 members right now which actually quite a kind of surprised me for the SoCal area when I took over the group it had sort of gone into a period of a quiet period because the guy took it over from was moving to Northern California la da da da I took over the group when I was still part of Meta Cloud before the Cisco acquisition very important for us to be seen in OpenStack so I took over the group my biggest challenge without question and I could tell from the reaction I got in yesterday's meeting that I was not alone that finding content and finding presenters is the hardest thing that you will do as a meetup organizer I do it once a month I know I have two working weeks to promote an event once I get somebody selected and get attendance so that gives me basically two weeks to find someone from the morning I wake up after the last meetup two weeks to find someone get them confirmed hopefully get their company to provide a sponsorship for the event and then promote the event out to my group basically what I'm recommending you call to Speaker Bureau Bureau I'd like to see it maybe one step farther I'd almost like to see the Yelp of speakers and because I think look we've all had speakers come into our group that are fantastic I've been super lucky I've also had Pete speakers that have just not lived up to the promise or changed course on me after sending me an abstract and say I want to come in and talk about X and next thing you know X is a really deep product pitch and I'm literally cutting them off at the mic because my group runs when that kind of stuff starts to happen they're there to hear about you know use case technology what people are doing with OpenStack so I mean again my sort of challenge call it what you want would be to you know put that resource out I'm lucky right now I've got a backlog of speakers I can't get them all in in the next six months but for guys that are starting out or in different areas that are remote hard to get people I think something like this would be a huge resource but I do think there should be some way for the people who brought a speaker in to not just list them as a speaker and put them on the bureau but to provide some kind of feedback to the people who might also be interested in having that person come and you know present this guy was super dynamic this guy the topic was great but it was like you know eating dry paste listening to him talk whatever you know whatever it might be but I just think it's a great resource to have so we are discussing about some data that the foundation can give us but we need to create a tool so so we have to do it now we keep on collect few few data contribution to I think that first of all we need to define somehow or requirements but not over design that just start with something simple and we can build up this tool as a part of this community portal we have and it will be just a tool so we need to start to promote it and tell the people that you can you can volunteer as a speaker and maybe we can find out whether his company can support his travel and that type of things and and maybe we can split up it into a geographical area where he can visit or if someone is traveling around maybe in Europe or some somewhere we need to track that and and maybe it is much easier if someone have a business trip maybe into Berlin or something like that and he can jump in into a meet-up group so excuse me for being a pragmatist just in the interest of time because this is a very important project what's the next step it sounds like we need to define a list of requirements and how is that going to happen mailing list so but anyway the growing up that this group page portal page very important for the such kind of the argument I think so example just create some the call for speakers buttons on the portal and suddenly there such kind of the request to come to the suitable person such kind of things anyway this is the start of the user group's branding I think and the main goal is I think it's much better to collaborate each user group each other's and this case most first goal is finding at the right contact persons for each region so anyway the growing up this group portal page is a one with a good goal for our ambassadors I think so there's one other thing that I've been threatening to do for the last couple months and I'm actually going to do it now is to start holding at least quarterly but if there's enough interest we could do it monthly essentially meaning of ambassadors that I'm responsible for or it should be interfacing with like you so the intent of that is to we can start initially just focusing on organizing the the speakers but what I'd really like to do as well as I'd like to organize a kind of a subgroup of marketing people that are interested in sponsoring user groups and kind of get that spun out from that hopefully by us meeting we can kind of collaborate on names of people we know that are interested in sponsoring and then spin that out I actually know of another team from my VMware days that it's very interested in doing this as well as participating with the speaker Bureau so we could with a little bit of collaboration amongst the ambassador user groups I think we could make a significant amount of headway but I'm just as guilty as anybody else I've been emailing people directly I need to do it through the user group all so what I will commit to is I'll start dumping my intent of that I'd like to see some information on the desire to have user group collaborators get a ETC equivalent pass I think the other thing was training material we need to see this kind of traffic on the on the community list and then what we can do is ambassadors and Tom we can start talk using that as reference material to go talk to foundation talk to possible sponsors without that it makes it a little more hard because it's it's kind of just us so we needed to be more than just us so so expect some email from me on the mailing list now see you there too I don't know how much time do we have so thank you for your time thank you thank you