 No, that's okay. It's not important. Why? Well, it's just a certain box. I mean, I could be signing anything. Yeah, but it just gets attached to the minutes. All right, we'll do something different. I do that with every other board. Okay, but in my business life, I was told about the luck part. Okay, I got 7-0-2, and I'm going to call the meeting of the Library Board of Order. Yeah, it's on. No, but nobody else is. Kevin said she's running a few minutes late, and she's been in job online. Is Susie coming in? You might not hear her. Okay. So she did eventually. Okay. The first official act is to welcome our newest member. Congratulations to us. We're going to have you as part of the committee before we go working. That's great. And I guess we should all re-interview ourselves. I'm Mark Springfield. John, you want to tell her who you are again. Nice to see you again. I know we met a week or so ago. Anyway, John Solomon, the director, is still new. I'm going to play the new card for a long time. Thanks to you, Kelly. I'm not here. I'm Jeff Freezer with the department. Rihanna was also appointed, but I believe she's on vacation until next week. That's what she told me. Can you hear us? Okay, Susie. Yes? Are you muted? You're muted? Can you hear me okay? Right now we can't, yeah. And you just had an opportunity to meet Jamie, the new member of the library board. We had that online. Yes. During the interviews, yeah. Okay. We've got one more coming in when Catherine is able to connect. Seeing no one from the public here, I assume we have no public home. Approval of minutes from 11-14, 11-21, and 12-19. So, right. I think we approved one of the number ones last month, but I'm struggling right now, which was we, it was a special meeting that we needed to approve. And fortunately, I love to first that one more month. Well, if I were lengthened, sign these things. We'll be good. I'll catch up with you and we'll type it on there or get that on there somewhere. Okay. But for purposes of discussion, my memory had the 11-14 meeting being amended. The 11-21 we held off because we didn't have a hard copy for something to sign. Yes. My understanding is we had voted to approve the normal 11-21 meeting, but we just hadn't had a hard copy to sign. That's correct. And then, let's see, what we have before. Is there a motion to accept the 12-19 meeting minutes? I'll make a motion. I'll second. All in favor? Okay, so that's passed, so we can sign that one too as well. So then let's move on and do our reporting information. John will have you come up. There were a couple of items that we specifically asked you to clarify. So you can either cover a walkthrough or you can have a presentation or pick them up at the end of your performance. Yeah, just through the regular, wherever I would come in. Okay, now? Yeah. Okay. Do you have anything for us or a route in nature you get in front of the route? As far as the sort goes, there shouldn't be any change the last time. It's happening on Monday. So we're getting an automated sort of materials handy. You know what I'm talking about. Last month, John, it was stuck in customs. Right. So maybe, okay, it did get held up. So that's, it's on track now. So they will be coming in on Monday, which is handy because we are closed. So a lot of the initial noise and construction will happen that day. They have to, of course, put holes in two different walls. One that's in the lobby here from a concrete wall and one exterior so that material can be returned to the outside. And then, of course, the assembly and installations were in that we anticipate or they, I should say, they estimated taking, want to say two, two and a half weeks to play it safe. We are, or we have extended all due dates for materials returned up through February 6. We're trying to discourage returns just to make it easier for everybody. But while we're open, we can certainly accept it. Just not in, the outside drops on the east side will be closed when the library is closed, which is not normally what we do. So you can only return during open hours. But we're trying to, we've put out some press release and some information about that to encourage the public to just hang on to their stuff. Because it's not my wife's day. My wife got your name. Good. So we're very excited about this. It's been a long-standing project definitely coming in at the end. And so we've obviously got, that got through customs and the last I heard it was September, we need to come up here. So that's good. Let me give you a lead-in on this next one. All right. I'm sure people have been reading the paper that Boulder has discovered on that banter of an issue in their library. And it's also my understanding for reading the newspaper that they shut down their respirings or limiting future use. And I'm not sure what they're going to do about their transient population and how to control that. When I read it, it just struck me that we could have the same thing up here without a lot of imagination to envision how that could occur. And it's probably a city issue because it probably affects every building that there's, that's open to the public. But since we're only here talking about the library, I thought we should at least ask you what your thoughts were or where you want to take that. Well, I mean, certainly I was aware of Boulder and other, it's come up in some other places both in and outside of Colorado. So I think it's enabled it. Yeah. So what we're doing just out of really abundance of caution is to have some testing up here, not knowing if there's any drug use or not, but it just seems like if it's around in the county or elsewhere, we ought to just do it and see. So I think that's getting arranged for maybe next week. We're at least meeting with the company that can do it. So that's city wideness of just the library. Just for the library. Okay. And then if you know whether if you find something, how expensive that is to remediate it. It's cheap to remediate it. And they were talking large dollars in Boulder, I think. I think it would be expensive if that comes back that way. Well, I do have something to contribute. Here, I work for County Public Health and so I know about this incident at the Boulder Public Library from a different angle. And one thing that I know has come up a lot is that if we suspect or we're interested in finding out more about how methamphetamine use might be impacting this library, it might be a good idea to reach out to somebody at Public Health and just have an initial conversation. My understanding, I'm not on the front lines by any means, but what has been discussed in my presence was that that conversation did not happen. In Boulder, they went full throttle with testing and remediation. It was perhaps unnecessarily expensive in regard to the levels that were found to be present. So just to cover all bases, if this is a path that we're going to go down, it might be a good idea to talk to somebody at Public Health and I could find out who, you know, what division or who that would be, but to avoid getting locked into a certain process and expenditures that may or may not be warranted depending on the levels that are present. From your experience with Boulder County Health, do you have any feel for how costly the remediation is for this sort of factor? So I just know from reading what was in the media, the reporting on Boulder County Library that the remediation was in excess of $200,000. That's kind of a number that sticks in my mind. And they're locked into now a schedule of retesting and I don't know, some kind of maintenance or upkeep. I don't know what the plans are specifically for the bathrooms, but the levels might not have been high enough to just, they just went very heavy into it. So what I read was that they were they were going to shut down some restrooms and they were going to come up with a system where they limited access or controlled access to the others that they were going to allow the public to use. But I don't have any more information than that, that they were working on a strategy that's somehow controlled egress and egress or whatever of people into the restrooms so they could figure out whether they had problem patrons or not. I think security is part of that conversation too with Boulder, whether or not they would hire somebody who would be a security presence that perhaps rotate through the restrooms to just see what was going on. Anything else? No, I mean, that's good information, but who were Jeff and here arranged the conversation because he was somebody. Yeah, the same company that had done their test but I will share tomorrow with risk your suggestion about overcome public health. Okay, well, I'm glad you guys are on it. I just I think it's probably potentially a bigger issue than this whole library unfortunately. Do you have anything more for us to join? No, not outside of those two. Can I name it? Actually, it's certainly a big on finding, getting your findings. Is that in process right now or is that still or like, is that enacted or is that still in process? So it's enacted. That began officially January 1st, so we no longer charge over the device. They're no longer assessed. We're working on a marketing plan to get that information out. There are some other things we had to address within the city system before we were ready to do that but as after the 31st of December we're not charging. But we are going to make a push about that to let people know. Anything else for John? Okay, I'll move on. Friends, was there a French meeting? I'm not getting any information. I don't think there was. Their next one is the 26. It's a retreat slash meeting which was something that got pushed back from December. I don't think they've had a meeting in between. But I can tell you they've scheduled a book sale for forward. It's now 20 Well, it's going to be a weekend of February 15 I want to say. I can I can update on that. Well, if we are able to get someone into the 26 I will be there. You'll be there? Yes. Very good. Thank you. Take good notes. Okay, I'll move on. Susie, do you have anything for us? Just wanted to throw it out there that next Tuesday is our open forum during council. Five minutes per speaker and the whole session is dedicated to public input. The other thing we were supposed to have a legislative dinner with Representative McCormick and Senator Huck is Lewis but they both I think one had was only able to stay for a short amount of time and was going to be joining virtually and the other one she double booked so we decided that since it's the whole council meeting with the two legislators that we would postpone until we could have them both there the entire time and you know again the topics that we're going to be discussing and we will address law enforcement reforms so criminal justice mental health, housing and portability help for the unhoused the climate crisis preschool, gas and water so we're covering a myriad of topics and yeah and then the other one was we were looking at the draft and we provided Sandy Cedar with our input for our retreat which will occur it will be two days, March 10th and the 11th, Friday and Saturday and we will be looking at our work plan our goals and outcomes and just setting future goals and does anyone have any questions for me and if I forgot anything well I don't know that you forgot anything but I had a question and I'm not sure whether to bring it up now or into the old business but it relates to discussion that the council had with the feasibility consultant and with city staff about the need to canvas the public and I think the city was going to work on proposed questions to go forward and try and solicit the community's thoughts on the library have you heard anything more on that? I have not I have not but I can definitely ask I think it was through Sandy I think Sandy ended up with the ball on that but I I can write this down so I don't forget I will follow up with Sandy and see where we're at with that I was told earlier this week that they are working on those and I didn't have a date but I'm assuming it'll be soon that's over okay well I would imagine if she hears from me soon she'll move forward on the calendar cause the the other shoe to drop on that is that we had talked as a group about hopefully being able to participate in either reviewing the questions or commenting on them trying to provide additional input to the city with respect to the library so are you talking about actually helping devise the questions or once the I personally would be happy just critiquing what was already there what was already there that's me personally Cynthia's shaking her head yes as well okay yeah I will I'll send out an email standing and kind of find out or put in a call that'd be great yeah of course I don't have anything more 40 Susie does anybody else have anything they want to put on so I think you're off the hook okay I'm going to kind of skip around the agenda because I want to do the old business before we do items designated as new business and the primary discussion point and it's really a carry over from our last meeting is the city's cultural wreck initiative and one of you guys help us out where we are on this thing we're in the same exact spot we were at last month's meeting and trust me I was very excited to get to come tonight well trying to speak in a very nice way it is it's hard to see that the city is serious about this I mean this is a big initiative for next this year and nobody seems to be taking it seriously Susie I think we need your help on this one too yeah I mean in this one just I'm going to set up a meeting with Harold on other topics and I will add this on as well I mean we're not the only one screaming to have this done I would hope considering the wide swath of the community this is affected by but certainly the library is very anxious to understand what its future might look like under this proposal and this thing moved at all and you know I'm like I'm not going to tell you anything you don't already know Jeff but there are timelines that the county imparts on this process that if you wait too long you'll miss those days for the district the county doesn't set the city council has till August to set the election for the city I thought that this county had to improve the language on it they might have to I'm not worried I don't I thought that's what Boulder had to do Boulder had to get their approval on the language for the for the special district because it was a it really became a it's April it's the first round that's when the city first looks at it and then then August and then August is what it actually has to be August that's what I was that was the month that stuck out in my head and I'm trying to think of other initiatives that we had you know the tax increase for the swatter stormgrain and I aware or was not conveyed to us that we had to have anything submitted to the county as far as for this kind of tax and I'm assuming that this initiative it's a tax increase just like the the storm during so but then that I will also ask Harold right now I'm not sure you're wrong but I would think on something this big the city will want to have legal way in and you know help with this map this milestone mapping to say what needs to be done when otherwise it's just another indication that the city is really not serious they're not engaging resources to make it happen the city is meeting with legal counsel on language how what questions can be combined and how the wording would be I know that's happening but the city has a an attorney that they use and get guidance for for all of their elections okay so I understand you're in the Boulder for a special district that that language did have to be turned into a county so I understand that the county had to approve the language on the balance that was my point so if there was a citizen movement for a district and that would not like this timelines would not that timeline would be different than the city timeline might be well no I think I think the timeline to get the information on the balance is the same right through the party when we had the election for the pool and ice three years ago I don't remember having any conversation with the county of them approving our ballot question their involvement is the city working together to have the joint ballot so that the city's not sending out something in the county it's one effort together well I'm willing to admit that I don't have all the information on this but again I go back to the comments that if it's that important to the city you would expect it to be all hands-on debt for this to be successful you know I'm just telling you because you're the only one I'm here to tell that represents the that part of the city the other thing that I wanted to resurrect is this we talked about this last meeting which was how do we protect the library going forward and I think you were making the case Jeff that it had to be dollars on the ballot going to the voters late x number of dollars for the library and perpetuity or however and the concern there was that circumstances change and that might either be overly generous or not generous enough with respect to the library so I was I was just trying to think through other potential strategies where you didn't have to name the dollar amount but you could still indicate a magnitude and for valid purposes an estimate given current circumstances so instead of a ten million dollars we would say we x millage at this given present circumstances but at least with like a millage number or a percentage number you know that would vary some with circumstances and as values go up of taxes right and if the city is tied into the strategy of trying to use sales tax dollars they can also pay sales sales tax increases in just decimal terms and you could accomplish the same thing because if things go bad for the city and sales revenues are down then consequently funding will be down but I just I and again I'm not an expert in this I think that becomes a different question as compared to you ask x to build in a branch library and why to operate it so what what I would like to offer up is inviting Becky Doyle who is one of the financial people involved with this with the city have her come to your meeting in February to hear your comments and she's bet in a better place to be able to explain how property tax or sales tax those kind of things work and maybe I invite Jim Golden as well chief financial well we would certainly appreciate the education yeah the it might be also good to hear from legal as to what the restrictions are in terms of putting colors whether there's somebody there my guess is probably not somebody from legal because for the question city is paying an outside attorney to do that and that's an expert in giving guidance for elections he doesn't know for sure he is a setter no so they haven't hired anybody from the outside of this they've been working with an individual one from Denver yeah yeah that's what they've used for everything but he has civic we work with him every time now we have lunch yeah I don't know but well okay I mean it's great for us I you know I would think without without usurping your authority Susie that it's something council I mean if the city and council are serious about this initiative there ought to be things happening and that doesn't seem to be the case communicating that out to the public as well you know so that's you know how can we kind of give updates to the community as far as where the process is you know I'm sure that that could be done I'll have to talk to Harold just do I don't want to like commit staff without knowing where your workload is at this point exactly but I think just even putting something on the website or just having that little basic community that people could come in and and check well I was thinking of something that Aaron I think mentioned when you all discussed that these buildings study which was trying to build community support not just from the library but for for all the the interested parties in the overall tax initiative and if you went to the last minute that's not very indicative of building this successful strategy to get this thing down nobody will know about it and everybody will vote against it and Susie yes parking rent board and the senior services board fill the same way okay so we're not crazy it's just best that either way okay so anybody else have any other thoughts on once again I don't think we can express any type of support or any response until we we have more information okay we all wait I apologize it is not what I wanted to come here and say well it puts pressure on you and your department as well and all your colleagues I'll move on long want the library district once again where they're gonna wait are they have been waiting I'm not sure whether that'll change even circumstances today they try to sit and try to observe what's going on item D is election of officers in February we talked a little bit about this last meeting that by the bylaws there should be an election next month now that we have new members seated that's that's a heads up chair vice chair secretary and depending on how we decide to do the friends of the larger it could be around there as well so this is the spoiler alert I'm not gonna be here thank so so the meeting well I believe would fall on the holiday again am I thinking that's right it's the what Monday it's supposed to be the 20th I think so if we did this same thing again in February where we met on the Thursday before that would you be back for that or could we set it at a different time during the month where you would be here because I think we got to move it in well that's great it's great that you're willing to accommodate that that was really I think part of your issue under new business no what my it's a whole different that's so it is the 20th is president's day that doesn't affect me personally it's a city holiday okay so for me to be in attendance we would have to do it before the 17th so Thursday the 16th like we did this month I can do Thursday the 16th Catherine does that work for you exactly the Thursday what February 16th so February 16th yes double checking I think I turn out as good for me as I thought they were hence my tardiness tonight so sorry about that but I can probably do something similar where I'm as long as it can be hybrid I can get on as soon as I can I can't really hear 15th is 15th better 15th any better Catherine double checking I think so but I don't want to say yes and mess up 15th is better but you don't have to change it for me if the 16th is we're changing it for everybody yeah so I'll make a motion that we move papers being from the 20th to the 15th but the second second all in favor hi okay so it's you didn't actually carry so you know we were talking a second ago about you bringing people to papers meeting hopefully this is yeah because I haven't talked to anybody okay great and I'll have to work with you on the agenda just how you want to do that great elections quickly sure I received an email letting me know that us Stacey Tracey or Stacey Stacey will be here in February taking notes for the for the word I wasn't sure if we went in more detail about that or if that's a permanent change and therefore if we need a secretary maybe for it in this word yeah I so I I talked to Tracy about that and it I think it makes sense and it's in her role in her purview to be the secretary for this word I didn't want to implicate her this week because I just talked to her on Monday but going forward she will be attending and be in the court minutes and all that and I think that's gonna make more sense that way you're not trying to record in participate or whoever else might be so that's true how does everybody feel about that personally I think that's who's Stacey it's Tracy Tracy steel and she's the library's administrative assistant and generally this that type of thing would be in her in a role of Tracy so I she was agreeable to that for my perspective I that was the last that was the model used in the last board that I was in every board I've ever been to there's usually a staff member that's the recording secretary okay well if I need to pass a motion on that because it's adverse to the bylaws as they exist for this committee which doesn't mean anything other than that bylaws change but which they need to be updated it's been quite a while ten years no no no we updated them a couple years ago I didn't get the newest version what what what what I do for is I try to have them look at at least every three years okay I think it's been two years were you on the board no so must be right at three years or sitting in one spring cash COVID through me in terms of time I named it on the sport three years and four years to we do that while you were here no okay well I'm sure okay but it sounds like that will be a healthy effort as well considering the bigger question is how do we haze new members if we can't make them take minutes you know on on a serious side that I don't know whether you want to all feel the same way about it but I felt that I learned a lot being forced to take the minutes as a member because now I needed to force myself to understand what the issues were we kind of helped they remember some of the given taking the discussions but Tracy will have that knowledge well you can still take notes for yourself but that helps retain that's not exactly the same right you're trying to make make it make sense okay so I'll move on and I think we've covered off the elections of the office of February and we're now under your items for new business yeah John you guys want to talk about that yep I'll do that so every January each one of the advisory boards are asked to by motion designate their day and time of the month that they're going to meet and and the location of where the meeting will be held so you can you can do this a couple of ways so it also talks about where we post notice of the meeting general that's here at the library and on the city website so if you all are in favor of that you somebody could just make a motion to continue into in 2023 to keep all of the postings the day in month day and time of the meetings all the same and that will cover us for that okay so and just to clarify that when you're talking about postings we're talking about here on the board yeah where the agenda yeah and what goes to the city just a mess no the city now uses a system that's called the agenda management and all meetings of the city are posted on there both with the current agenda and then the any information that might be sent out in a packet and and the minutes are added the next month month after you've approved them so all the minutes that you approve this evening once we get those signed those will get posted to that agenda management so that any member of the public can go in and look at what's been going on with any of the advisory boards it's the same location as where all the city council meetings are posted as well okay so is what we've been doing with respect to agendas that's been satisfactory to the city yes yes so the present program is generally okay it's just each year yes each year it's January we're asked to do do we also put posting on paper anywhere in the city it goes on the entryway on the west side as well and do we list the event itself on the libraries on the calendar it's on the city calendar well it's I mean oh well that's a good question not really okay it's it's it's more like on a filter view so if you were as a citizen to go look just on the city's counter you'll see everything so that would include library events and library I'm sorry and meetings but if I'm going through the library website yeah so that may be and that's what I'm not sure that may be filtered to just programs and events right on our end so I can look and see we're really seeing a layer yeah of the city yes bringing in the city's calendar do you have experience in that regard I didn't go through the library's website to find out information about this and this is I'm just new and getting used to a city where the library is under that umbrella so it makes sense to me the way it is now and it depends on our strategy if we wanted there to be a greater awareness a more general awareness of this group and its work would there be a benefit to having it more visible in the library's calendar I'm on the library's calendar right now it can do it but the we don't have a choice of not using the city system to post that it were directed that that's how we have to do that but anywhere else we can certainly if nothing else say 7 o'clock tonight is the library advisory board you may get more attendance you know so I think the question does 7 o'clock yet on the third Monday that still works for everyone well let me let me throw in some additional maybe a year ago two years ago when Scott first came on the board he had a problem with the fourth Monday of the month because it refers to the conflict board and the board moved to the third Monday if we're going to do this do we have a position as a board do we want to go back to the fourth Monday do we want to keep it where it's at does it matter people want to weigh in I can't be there on the fourth you cannot have a golf board so we should move it John John is helping me to be here I feel like we do get hit by the federal holidays fairly often on that third Monday I also have a fourth Monday conflict for conflict is a struggle in a clash of interest or even principles conflict will always be very personal racial class cast political and international does should I keep going no no I apologize does this is a question because I am so new enough to not know does it have to be on Monday I know you wouldn't do it on a Tuesday obviously it would not have to be and does I have to be at 7 p.m. is that regulated by the no that whatever works for everybody I'm just wondering if the time change would be convenient to anyone I couldn't do much earlier but 6 30 actually works as a start time for me a little bit better than seven I have a intricate series of child care situations that are currently set up around the Monday third Monday seven o'clock thing but you know again I can try and figure those out if it's much better for others not much better just trying to get better I'm fine sticking with the third Monday at 7 p.m. that's yeah and I I mean I don't really feel like you have a voice in this because I'm not attending many more of these but if you all want to keep it the third Monday this year and see how it is next year so could we have a motion that says we'll keep the meeting third third Monday at 7 o'clock at the library I motion that we'll keep the meeting the third Monday of the month at the library at 7 o'clock was it second oh excuse you I hope that's okay with you Catherine were you speaking or just voting because you're muted all right thank you sorry sorry to I was I was just trying to ask if what we had decided about offering the hybrid option I know we said we were gonna do it for the next couple months but do we have to make a decision about that in terms of this also nope we can keep it this way as long as you all want to do if you would you need that's good please make sure that gets in a minute so your last official act oh one question when they if I were to put the link like to the hybrid meeting on the library calendar do you think it's safe you know because I've been in meetings where things have gone wrong now if we if we're if we're gonna open it up but it's a whole different process right now only you only us in the room are are invited to join on zoom if we wanted to make it a public meeting where people could call in we will have to get other folks to help us monitor that to to get them in what's the thought on that my first thought is it seems to work this way to have to keep zoom only between this board and then of course members of the public are welcome to join us here in person I'm typically a fan of meeting in person because I just think you have a better meeting in that regard so I understand that given you know the way of the world now the hybrid option is more flexible but I'd rather just see us meet in person yeah you think for me the question is just you know if we're saying it's open to the public and it's a hybrid meeting are we is it not honest of us to not make it truly open to the public and provide that link or is it okay to not so my preference would be if if you want the public to be here we couldn't do hybrid anymore I just it just is too too much too many staff hours to make that work and then it's not live either it's generally still recorded there is a way to do it live but it there's generally just the city council and the planning and zoning done that way at this point time in COVID it was done prior but most most boards are going back to uh hybrid like we're doing or in person I'm finding it this way I agree with Cynthia but I just want to make sure that it's all you know if the public wanted to come they could come here and still interact with you and in Susie so do you think it's for them to say that the board will continue to add a zoom option for board members as needed on a monthly basis right yes yes we're at a situation yes that we continue to monitor whether that's necessarily not okay I think we've gone through the agenda as I understand it does anybody from the board have any additional comments they want to make Susie do you have anything you know what I forgot to mention um the ward redistricting so we do have a meeting and I wrote it down over here um later this month on the 28th at 10 a.m. at the Civic Center they're from 10 to 1130 there will be a wolf redistricting open house so we're looking to redistrict our board one two and three boundaries so if anyone is interested in attending or offering feedback please come where did you say that was Susie I'm sorry where did you say that was going to be conducted the meeting on the 28th where this month at 10 a.m. at the city hall city hall yeah anybody else have any comments thoughts welcome again appreciate you joining the board with that uh I'm going to call the meeting in adjournment at uh 756 thanks everybody