 Okay. Good morning once again and welcome to our LifeSkates class on BC 315. So even before we can begin our session, request one of us to please lead us in prayer. Yes, Your Honour. Yes. Father, thank you for this morning's praise to the Lord Jesus, to the glory of the Father God. This time, Father, thank you to the Lord Jesus, as we are going to return to talk about our LifeSkates product. Help us to be excellent so that we will glorify through that Lord Jesus, to submit man and all the students to your mighty hand God. Thank you Jesus. We commit this time to your might. In Jesus name we pray. Amen. Amen. Thank you everyone for praying. Okay. So today we are going to begin on a new chapter on time management. Do you think it's very important for each of us, despite the nature of a task that we are in? Do you think it is important for us to know about time management and how we can manage and excel in this scale? Have you ever wondered how, how is that some people that, you know, who are around us, we see them, they manage their time so very well. And they are able to do various tasks and they are able to complete and keep up their time. So it makes us wonder how can they manage their time. It's the same, like we all of us have 24 hours in our hand and how certain people can manage their time. Some people can manage their time well. So how is it? What are your, what is your take on that? Like how, how is that some of us or some people around us, some leaders that we look up to are able to manage their time well. Yeah. Okay. So any of us can unmute and share. Time, I see Charles has put a comment on the chat saying time is a resource need to manage. Maggie says planning of me also confirms second form by planning anyone. Anyone. So it's not like some of us have less time in hand. Some of us have more. It is the same 24 hours in a day that has been given to each of us and how is that we can manage. Okay. Maggie says, you know, we need to come up with to do list. Okay. And I also see said that says we need to prioritize a task. And I have Russia say time keeps us on track and also helps us in a daily schedule like we okay like what we have at our Bible college on campus. Yes, actually pretty good schedule or to do list like what Asha and Maggie say will help us so that we follow the schedule to keep that time so that that can be one of the way how we can redeem our time to manage different tasks that has been assigned to us. It can be in our workplace or ministry or in our business. So that is one of the way you know the to do list or having a schedule on a priority piece which will help us to manage time. So here we see the definition of time management. They say that it is an ability to use your time productively and efficiently. So you could also think of it as the art of having time to do everything that you need without feeling stressed about it. Yes, it is, it sounds simple, but then practically it is much hard to, you know, apply it or do practice it. But here in today's session, we will look into some of the practical side or some of the principle behind the good time management. So the time management scale are essential because we all have enough of time, but only thing is how are we going to manage it? How are we going to manage that every task that has been assigned to us at workplace or in the ministry, the different tasks that we have to be implemented? How are we going to manage in the time that each of us have? As we all remember, I mean, keeping in mind that we also have a family, some of us are married, we have a family. So we have a personal life and a professional life and a ministry that we have. So how are we going to manage all these, you know, all these three areas can be equally important to us? So how are we going to divide or how are we going to prioritize our time to each of the staff? We're going to see a few of them in today's class and we can discuss how better can we do. So some of us in the class can share your input, you can share your views or share your experience, what worked well and what didn't go well. So that we all can have, you know, can understand better on planning the time. So time management is defined as using your time productively and efficiently. But what about when we are working as productively as possible and we still cannot get everything done? So it may be better for us to think about the time management and a combination of both like working productively and prioritizing our time. In other words, we also see people who are good at time management are good at getting and doing their things better. So the keep certain tasks ahead and they'll try to achieve that. They set goals for themselves and they try to achieve that or complete that or reach those goals at a certain period of time. For every year they plan it for a year, they plan for five years, certain plans they plan it on the long term for 10 years. In this decade, I need to see myself grow, personal growth, professional growth, ministry growth. You see for each area they set a task, they set short goals, maybe it can be a week, month or a year. Long goals like in five year period and 10 year period. And then they try to prioritize and they try to work. How do they work? So they break that long goals into short ones so that in shorter time if you are able to reach those short goals in this less period of time eventually we will reach or we will reach the long time goals. So how do we do that? In two ways. We can understand the task and differentiate between urgent and important. So what is urgent and what is important? First you all can go ahead and share your views. What can be an urgent task? What can be an important task? You can unmute and speak so that it becomes more interactive because when you put it on the chat, our e-learning students may not get the chest and I have to just repeat what is there in the chat for our e-learning students. So if you can unmute and ask your question or share your views it may help all of us. What is the difference between urgent and urgent task and important task? Urgent is which needs immediate attention like keeping all the priorities set we have to immediately pay attention to it. Important can be second to urgent where we do the things so that it is taken up in time and we don't face any problems if we ignore it. Thank you. Any examples, any illustration for urgent and important? Yes, we understand that urgent task demands an immediate action that needs to be taken. And important we see that it is important may not be urgent but it is important and if you do not do that task we may have to face a consequence for not doing it on time. So this is something that a fine line between urgent and important but then it requires a person to complete it on time. So is there any example that you would like to share what is urgent, what is important that you give a cross in your life or from your experience that you would like to share it with the class? Asha, I see your hand raised. Please go ahead. Urgent is like an example of a person that is in an accident and they need to go through this. And important is like example we have a thing that needs to be fulfilled at the point. Ma'am, you are muted. Yes, yes. Okay. You all got it? Okay. Okay. So everyone understood what Asha and Rani said? Yes ma'am. Ma'am, you are muted. Sorry, Asha was here. He was trying to say something. Okay. So Asha was sharing on urgent and important. So Asha, you shared like urgent is something when somebody meets with an accident and you're there and important is sorry. Okay. When things need to be addressed or done by the person at that time. Yeah, important. So anyone else? One example that comes to my mind is like exercising daily. So it is important, but it's if something comes up where you have to avoid that particular day's exercise, not able to go for a walk or gym or something, whatever you have. So that can be, you know, it is important. You have to do it daily, but urgent means something that needs more attention than that. That's what is coming to my mind. Yes, yes. That's a good example. Thank you Avni. Thank you Asha for sharing that the need between the urgent and the important. Yes. It is important. It is urgent, but there is something like it's urgent. You need to act on it immediately. That is an important task. Yes, we can consider it, but it is important. We have to do it. Yeah. So the distinct, the distinction between these two, the urgent and important is the key to prioritize our time. That can affect our workload and our business and our workplace and our ministry. So what happens? It enables us to work out what to do first and what can be left either until later or do it later, like what you know, how many more sharing on. So if we leave an urgent and consider an unimportant task, so there is a consequence that we need to face. Right. So that was a very good example of what Asha shared. There's an accident that can be an urgent immediate help that we need to look into it. I know it is important for us to reach our offers or a conference or meeting on time, but on the way you have seen or you're addressing an accident case that you need to be there. It is life and death matter. So that was an urgent need. You need to be there. You know, you can help. Yeah. So we have a grid here for matrix. Let me share that with the class. Then we can discuss further on that. So here is the matrix which shows, you know, action like high importance and low importance. So it all depends on the task that we have. There will be certain tasks which is highly important. There will be certain tasks that, you know, it needs less attention or less important. So even in high important tasks, when you have delegated certain tasks or when you have assigned yourself with certain tasks, the schedule shows up with certain high important tasks. Even in that, for example, if you have listed five tasks, so in that file, highly important tasks, you can still prioritize what should be addressed first and what can go next. And then the low importance, that is much lesser attention needed. Okay. Which, you know, in that, how do you prioritize? Which is high urgency or low urgency, which is important that you need to do it now or you can assign it and look into it later. So how do you assign these tasks? Any examples that you can think of? So when we look at this matrix, now to review the schedule that we have prepared, it can be good for us to review our task that we have scheduled on daily basis for ourselves. So which of, like for me, my task needs doing within the next 48 hours. So those would be urgent tasks. And second, I'll see what is the urgent task, which ones are very important for me. And I will see how I can reschedule it or work or prioritize it. So it may be a good idea for me to be list my tasks in order of importance rather than giving them an, you know, capsulate important or saying not important and delaying it. The third question I can ask is, are the non-urgent tasks, which ones are more important? And then we can look into our schedule, look into the task that has been scheduled for that day and ask a question. Is it a good idea to list them in order rather than giving them an absolute distinction? So what we can do? We can look into the schedule, the tasks that you have been assigned as, you know, highly important or low important. And then you check it, okay, this one we can go first. This I can do it later. It needs to be done today because it is important, but I can do it much later, not immediate. Or get a task that needs more of my attention. I need to have a clear mindset, a fresh mind. And it needs much time for me to understand, analyze and prepare a strategy, come out with clear thought than the other tasks. So what I would prefer is I would prefer, though it takes much time, and I would prefer to do that first in the day because my mind is fresh. I'm ready to work. I have a fresh mind, clear thoughts, you know, where I can be more thoughtful, I can have great strategy, great plan at that time. So I would try to start my day with a huge task and then go with the second important tasks. Okay, so Mark Twain says, I've just taken this code from Mark Twain, where he says, if it's your job to eat a frog, it's best to do it first thing in the morning. And if it is your job to eat two frogs, it's best to eat the biggest one first. Do we have a frog eater in our class? Have you any time for anything? It just says like the bigger task, huge task which needs much time, much research, much thought process to be involved. If you do that first when your mind is clear first thing in the morning, then the other things can be looked into it next. So we need to decide what we are going to do about the task that has been scheduled on daily basis in your to-do list or in your diary. And also you can consider delegating that to someone else because it's not that all the tasks need to be done by you. If you try to do everything by yourself, then you may lack excellence in your task. So in that way, if you have a huge task to do it, you can consider which is very important priority and you can keep it to yourself to give your best. And the other, the less important task can be delegated to your team members or to others where it needs less attention of yours. Where you can just coordinate and expect others to complete the things for you so that you can complete. You can reach your goal that you have set for a short term and eventually long term. So now we can eliminate looking at the list. You can eliminate the non-urgent and the non-important task. See if you can delegate them and you can pay attention more to the urgent task and later to the important task in your schedule and with the time that you have and have that you can do it. And finally here you can start doing your work. You can go with do now list. Certain list that you check and you say do now start this one, two and three. The task one, task two, task three and start doing it. So eventually you will complete the task of your expected to do in a daily basis. And if there are more tasks that you can manage in quadrant, it is important for you to put it this way. Like do some, delegate some and eliminate some. So you need to see what you can do, what you can delegate, what you can eliminate. So when we look into our schedule on a regular basis and you can run out your metrics in this way, which will ensure that you can focus on what really matters and you can keep that workflow flowing. So, you know, you can you can delegate. Is it important? Is it urgent for the task? And you see what is not important, you can eliminate or delegate. So we need to remember that, you know, for example, it is good for us to have a health check. So you can see it is important, but it may not be urgent. But when it is important, you don't consider and give time to it. And you always consider your work on a priority base and keep procrastinating on your health. You will land up, there will be a certain time where it becomes urgent. Okay, so we need to pay attention to every task, even when it is important to do it within that certain period of time. So that that important task may not become urgent to us. As I said in the beginning of our class, like there are tasks which may be professional, personal, and if you have a business, business three tasks, you may be handling in your life. So how you can give your time, how you can have that work life balance, how you can manage your time, eventually to all these three. So you look into the same matrix, we look into it and we say like, you know, but there are tasks, some of them are personal, and some of them are professional, and some of them are administrative related. And you need to schedule your work and see which is urgent, which is important, and which can be delegated, which can be eliminated. And then you start concentrating, dividing your time and see how you can balance it. And that way, you can manage your time well. So there are, you know, there are certain principles that we can discuss in today's class for good time management. It says the priority matrix that has been showed in the graph here is a key to prioritizing our workload. So in time management, it's more than just prioritization. It is also about being able to work more productively. So there are a number of other ways in which we can improve our efficiency and productivity. So one of the three ways that we can, we can work. There are not three ways, I'm sorry. Just give me a minute. I'll just list the tasks that I have. Okay. Give me a minute, okay. I see it's five. So, okay. So in our notes, we, I see five, but then I've also listed some extra points to us. So that can help practically how we can, you know, manage our time on a daily basis. So I've listed some more points to it. So we have 10 points. So I'll just go through them. So to get us started and how we can manage our time or, you know, this time managing is a skill that it takes time for us to develop and we can look at it differently for each person. So how we can get our work done best, how we can be excellent in our work. So that all depends on how we manage our time, how we redeem our time in a daily way. Okay. So let's get started. The first point here is delegated tasks. So it is common for all of us to take on more tasks than we are capable of completing it. Isn't it? We like to take many tasks. Most of the times I've learned it on the hard way out recently, but then we like to take more responsibility, but then often result in stress and burnout. So we need to learn to delegate. It's good to take tasks. It's good to take responsibilities. But at the same time, we need to have a good team. You need to build a team and try to take the responsibility and delegate it to your team to accomplish what you want to do. So delegation does not mean that we are running away from our responsibilities. No, I'm not talking about that. But delegation means instead of, you know, overburdening yourself, but having a team with you to whom you can delegate your tasks. But at the same time, you can see to it, you can accomplish the task in the way that you have planned or in the way that you have expected. And at the same time, you are actually achieving or you are actually trying to complete much more than what you can individually do at a time. So this will not only free up your time to concentrate on the urgent and important tasks that you can do. That is very integral part of your life, part of your personal, professional or ministry area. But you can do it excellent in that area. And the second point I would like to address is prioritize your work. So before the start of the day, let's make a list of each task that needs to be completed, needs to be immediately attended to. So an important task, you can address it little later. And what is important or urgent, you can consider them first. The third point is we can create a schedule, carry a plan or a notebook always with you. List down all the tasks that comes to your mind. Either it can be at the end of the day for you to plan your next day or early next day. You can just plan out the things like simple. You can make a simple to-do list before the start of the day and prioritize the task. Focus on the essential ones, like that is very urgent. And then you could be important and unimportant things that you can be dedicated. And make sure that all these tasks are attainable in the day or in the time period that you have set. And if there's any big task that you need to complete, make that the only thing on your list so that you can encourage others to the next day. So to better manage time management scale, we can think of making three lists. Like I said, it can be your work, ministry and then personally. And then you can see what is urgent, what is important, what can be delegated, what can be considered later or what can be eliminated. That way, I give you a clear plan how to manage your time. And the fourth in our list is set up deadlines. So when we have a task at hand, let's keep a realistic deadline and stick to it. So once you set a realistic deadline, it may help us to write on a note and put it near your work space. And this will help us visually to crackles and keep us much focused on the tasks that are assigned or ahead of us. When we try to set a deadline a few days before the task is due so that you can complete all those tasks that may get in the way. So challenge yourself and meet the deadline and then reward yourself for meeting the difficult challenge. That way you are appreciating yourself as well. And the fifth point in the list that it is overcome procrastination. So this procrastination is one of the things that has a negative effect on our productivity. It can result in wasting essentially time and energy so it could be a major problem in both career and our ministry and in our personal life. So we need to consider that and see how we can avoid this procrastination. Because for many of us, it may be a difficult thing to overcome. We tend to procrastinate our work, ministry, our personal life and go beyond something else. We need to try to schedule small fun activities throughout the day to break up more difficult tasks. So this may help us to stay or be focused on a task that has been scheduled on a daily basis. So that way we will move on to the sixth point. Now what is it? Six is deal with stress wisely. So all of us get stressed, isn't it? So stress often occurs when we accept more work than we are capable of accomplishing it. So what happens? The result is that our body starts feeling tired, overexhusted, which can affect our productivity on a daily basis. We get burned out. Sometimes people give up. So we should not allow that to happen. We should schedule our tasks and see what we are capable of. So I'm not telling you not to take responsibility or not to challenge yourself to take up a higher task. No, I'm not saying that. It is good to challenge ourselves. It's good to take up a greater, bigger responsibility. That is where we see ourselves grow. But what is more important is depending on the task, the size of the task or how big the task could be, we need to have the equal team member who can assist us in that work. Only then we can be excellent at that task. We can bring that task into completion in a wonderful or much more expected way, better than what has been expected. And at the same time, we want to be stressed. So stress comes in various forms for different people. But for some, it comes in a productive way, the way they handle their tasks. So how we can get out of this stress if somebody is stressed at work, ministering their personal life? Certain things that I would like to share, there may be different ways, but few ways which I would like to share with the classes, you can go out just for a walk in a calm, peaceful environment. Second, you can consider doing some exercise, giving some time to yourself, your body. For some of the meditation works, so if they can practice meditation to calm your mind, to calm yourself, it's good. The fourth, some of them, depending on each one, okay, what is comfortable with you? For some, it would be good just call a friend, your family member with whom you would love to talk, share and discuss. It's good. Come out of that work or that stress mindset, talk, discuss or something else that could help you overcome the stress. Or you can also participate in your favorite hobby, play a game or get into some kind of hobby activity. Or for some of them, just listen to your music. Play some kind of music to relax so that you're relaxed, you're out of this stress. So the key here is, let's find what works to each of us so that we can lower our stress response and we don't burn out ourselves. Okay, yeah, just keep to your mind. Even if somebody wants to do this breathing technique, for some it works. So you can go ahead. For some, they love to go out and eat what they like to eat. So relish your type on something that you like to do that get overcome this stressful habit. For some, for a man or a family, you can also play with your kids. That's one of the best moments that you could have. Take them out, play with them. That's another stress buster. Okay, with that, we will move on to the next part. Seven says, avoid multi-tap skin. Okay, see, one thing we need to know and we have learned in the professional management there is multi-tasking is good. Yes, it is good. We need to multi-task. We need to learn many things. That's how a leader is developed. A leader is able to multi-task at the same time is able to manage different teams, learn the technique of different teams. Yes, that is good. Okay, that is how it should be. But what we are talking here is at the same time, you're trying to do two or three different things at the same time. Okay, we're not talking about multi-tasking is overseeing different projects or overseeing C. In fact, a person, as a person, we are multi-tasking in our daily life. The same person, we're one individual, but we are handling our personal life, our family, our work, our ministry. Aren't we multi-tasking? Yes, we are doing it. But what we are trying to make a point here, a world multi-tasking is, for example, take up your ministry or take up, let's take an example of your class. Okay, we are supposed to listen so that we grasp what has been thought at the class. So when you're listening of what you're doing in the class, at the same time, if you take up a phone, if you take up a call and answer the call, and you are chatting with somebody, can you multi-task? Can you multi-task? I want to listen to what my faculty is teaching in the class. And at the same time, I want to converse with a friend, right? For example, the same thing. I'm in a conference. I'm in a seminar. I need to pay attention to that. At the same time, you cannot work and do something else. So we are talking about that type of multi-tasking, which may not help you to be efficient in the task that you're doing. That may hamper our productivity. So we should avoid that type of multi-tasking. So on a larger scale, multi-tasking is good. So are you able to get what I'm talking about in class? By multi-tasking, just by overseeing many other things or as an individual handling your family, personal life, ministry, business is good. But I'm talking about at the same time, at the same moment, multi-tasking. I'm talking about that. So that we may not be efficient in our productivity. We may not be efficient at the tasks that we do at the same time. That is not a good one. Those are the things that we need to avoid in multi-tasking. Class, am I clear? Are you able to grasp what I said? Or is there anyone that would like to share your views on that, please unmute and share your thought? Class, is there anyone that would like to share your thought? Yeah. So I hope that the class is clear, able to understand what I meant then to avoid multi-tasking at the same time. I mean, that minute. But on a larger scale, multi-tasking is good. That is an advantage that we have. We have Harrison here who raised his hand. Please go ahead unmute and share your views on this Harrison. If it can give a clear light, clear picture to our class, it would be great. Harrison, you can unmute your mic. Am I audible? Okay. So I see your hand raised. Yes. We can hear you very well. Very audible. Okay. Great. Thank you. We are learning and so we are paying attention. Because all those things are helpful for our personal administration and having time well used. Thank you. Okay. Thank you, Charles. So with that, we will move on to the next point. It is start early. Successful people, when we look at their life, we see that one thing in common with them is they start their day early. As it gives them time to sit, think, plan, schedule their day. So when you get up early, you are more calm, creative and have a clear head. So the day progresses and you see your energy level starts going down, which affects your productivity and motivation and function. So when you start your day early, you are like energetic and you can accomplish the major tasks in that time. And you can schedule the later one or less important one to the other half of the day. So if some of us are not a morning person, you can just try waking up 30 minutes earlier than your normal time. And later you see, gradually you will see yourself amazed by how much you can get done in that bit of time. So if you don't want to use it to work, use it for an exercise or develop a good eating healthy breakfast at that time. So this kind, which develops a routine habit within you, will also contribute on a longer run. And also the goal setting that we are developing or we are trying to reach you can also work at that time. So if you take the 13 minutes early, if you set a time, 13 minutes to wake up early and if you can use that time to something better that you want to learn or develop within you, you can concentrate on that time and it will help you on a longer run. So I see Charles your hand has been lifted. Yes, thank you so much for allowing me this opportunity. I wanted to talk about doing things early. I am a morning person so I wake up early. But these times when we have all night fellowships online, the corona and the lockdown fellowship are done online and you are online very late you sleep at around two or three. So we find ourselves not working up the normal time we are supposed to wake up and I find my tasks not really done well because I have not working up at the time I was supposed to wake up. So planning waking up early is really, really important and it gives you a very big energy to accomplish bigger tasks when you consider the matrix and you do those ones that need strong GID then it will be a great deal Thank you. Thank you Charles Thank you Charles for sharing your input. As we are running out of time but we are already past time so I have just two points to share. I quickly share maybe I will take two minutes. Is that okay with the class? Yes ma'am We are talking on time management two minutes extra to complete the task that is I mean I have to complete well quickly let me complete that ninth point I have here is take regular breaks. So taking regular breaks will help us overcome our tiredness and even if you are stressed it will help us to overcome that. So we need to take a regular break of about 10 to 15 minutes from your schedule and you know take a walk or just relax yourself have a cup of coffee or tea that can relax your mind or just look out look at the scenery or do what works best with you but these regular breaks in between your work ministry or business will help you to be energetic during the day okay and the last point then says we need to we need to learn to say no okay but I know it is very hard for some of us to say no because you know the task around us is very important and we need to get it done but at the same time we should not be overloaded or burdened okay learn to politely refuse to an additional task when it comes to us so if you think that you are already overloaded with your work and take a look at your to-do list before accepting any kind of extra task it is easy to accept the task but at the end of the day when you are not able to accomplish or give your best to that task it is not good so many of us you know we worry about saying no because we may sound selfish I mean you know I may not you know we are not showing or it may affect our reputation but then at the end of the day you see if you say no maybe the task can be assigned to somebody else who are capable enough to complete it much better in the way that you could have done because you have your plate is already filled the plate is full to take up another task isn't it so we need to look at the end result of that task so keeping that in mind you need to think will I be able to give the best when you think when you are able to analyze that then you should know that would you be the right person to take up the task or would you like to say no politely okay so I leave the class with the final thought when we get things to much in our plate it becomes more difficult so when we it is always good to take the things that we are able to focus and give our best we need to be excellent in all the work that has been assigned so it is always good to take the task that we can be we can complete with excellence okay so good time management requires a daily purpose of prioritizing a task and organizing them in a way that can save time by achieving so I hope some of the strategies that we shared the 10 points that we shared in this class may help in our work in a personal work ministry in a business I pray and hope that we can apply it in our daily life but talk at all the first in our time management I would like to share is when you start your day give your first fruit your first time to God when you give that first it is like offering the first fruit to God it is just not about the time it is not just about the offering of any material but even your time even your time so when you start your day when you offer that first few minutes few minutes or few hours according to what you have in hand to God you see the rest of the day in your schedule he will help you to put things in place because you are not working alone you are working with him where he will give you an abundant in everything like your wisdom knowledge and the understanding you know God is beyond the time for some of us are not too sure if you have experienced but then I have experienced God can expand our time we all have 24 hours but when we offer it to him and ask him to partner with us if that task then God is assigned to each of us when we pray God expand my time the God who did it with Joshua he made the sun stand still for him to complete the battle do you think the same God cannot do for you and me we can do it he is still on the throne we can achieve much more than what is expected that is why God says when you look up to me you will be excellent in everything that you do because it is not you it is me who is in here okay we have a greater God who is dwelling in us and because we have a greater God who is dwelling in us we can do much greater bigger things in our life in our ministry in our work in the place where he is with that I would like to end the session and I will end the session with a word of prayer Dear God I thank you that you are ministering to each of us thank you Lord Lord we pray and we bless each student in this class of father and the ones who will be joining us on e-learning we pray that you will be with them you will lead them you will strengthen them you will guide them and you will be with them thank you father that you will expand our time you will help us to manage your time very Lord thank you father in Jesus name we pray amen thank you so much for joining in today's session see you all next week God bless thank you