 Order the December 11th meeting of the Board of Supervisors if we can have a roll call, please Morning supervisors supervisor Leopold here Coonerty here cap it here McPherson Chairfriend here if you could please join us in a brief moment of silence in the Pledge of Allegiance Good morning, mr. Plosas with any changes to today's agenda Yes, there are a number of changes On the regular agenda, there's an agenda item 16.1 presentation of the 2018 Santa Cruz County annual report as outlined in the memorandum of the County Administrative Officer on The consent agenda item 21. There's a correction to the formal title Ordinance approved in concept on December 4th 2018, and there's also a revised memo packet page 235 on Item 33. There's a correction the item should read adopt resolutions accepting unanticipated revenue in the amount of 349,600 in 2018 Homeland Security grant funds and appropriating 110,675 to the Sheriff's Office and 110,675 dollars to general services fleet services division adopt a resolution designating authorized agents and take related actions as Recommended by the director of general services There's also a revised memo with that item an item 48. There's a correction to the formal title Insert direct staff to return on or before February 26 2019 for the award of the contract Before the approved contract amendment with ssa landscape architects and then on item 50 There's a correction the item should read accept and file 2018-2019 capital improvement program report as recommended by the director of public works That concludes the corrections to today's agenda. Thank you. Are there any board members? They would like to remove an item from consent today Okay, see none we'll move on to public comment This is an opportunity for members of the community to address us on items that are either not on today's agenda But within the purview of the board of supervisors that are on our consent agenda Or items that are on our regular agenda if you're unable to stay for the regular agenda You'll have three minutes to address us feel free to step forward if you'd like to address us during public comment Welcome, please Good morning Good morning, mr. Friend. My name is Dennis Navarra I am a resident of the county of Santa Cruz. I wish to speak as to a Concern for the harbor and the property at 7th and Bromer Avenue. I have prepared a Document set which I would like to submit in five copy sets to each one of you if that might be allowed Thank you. May I hand that to an appropriate person? I I Say respectfully Thank you for your service Mr. Leopold You're gonna hear today About a property at 7th and Bromer Avenue Which is a pertinent to the harbor? Which is under consideration for a hotel? I? am a retired accountant and I have a concern about This which I wish to communicate to you today and my concern is that I have a question for the county board I have a ten million dollar question for the county board The property was purchased between 2000 and 2007 in two parcels 800 2000 and 2000 and then excuse me two additional parcels in 2007 for 6.6 million for the total purchase price of 7.4 million This has to do with the county of Santa Cruz develop redevelopment successor agency That property is under consideration for a hotel My concern is that we have a valuation of purchase of 7.4 million But when the study was done in 2016 the market value of the property was rated at 2.9 million That's a multi-million dollar difference. I did some additional checking Zillow which Recommends itself as the leading real estate management research firm as of today 1211 on Zillow comm states that in the next year Property values in the county will rise 2.9 percent Having risen 6.8 percent in 2018 Let's take the lower number 2.9 percent at a compounded rate of 11 years since that property was acquired That property is valued today at 10 million 134 thousand dollars. I do not believe that this board has been properly advised as to the Underlying value of that property and I think you to need to keep that property in the hands of the taxpayers And not give it to private development interests. Thank you profit to pocket 7 million as a profit. Thank you Thank you, and we have your handouts appreciate it Good morning Welcome back. Good morning. My name is Michael Spadafore. I was here last Wednesday talking about the Gateway Plaza So since last Wednesday, this is what transpired. We had the chief of police come down and Threaten the homeless encampments saying that they all needed to stay in line Otherwise they'd get kicked out of the homeless encampment. We met with the mayor Property owner and I met with them with a mayor. The mayor has no idea who approved the bathrooms there Who closed the homeless encampment up on River Street? The mayor has no idea who approved people to be staying in this current area Since then there has been somebody OD in the car a car was stolen from PetSmart employees I had two bikes stolen on my patio PetSmart's has had letters written to them saying customers won't shop there until the homeless encampments closed Office max had a couple of their customers accosted in the parking lot Those are just things that I know of so that Homeless encampment where it is with people walking from the tannery walking across the bridge and The shoppers and everybody else It's just not Understandable my sales are down your rear 10% in that location I should be up after Christmas. We're gonna see what happens everybody Everybody seems to have come there from Coral Street all the tents that were along Coral Street All the tents that are along the railroad tracks are gone all the people that are sleeping by Costco are all gone Now they've all moved in that area there. There's kids. There's everything else. There's The security guard was threatened by a gang of people that were gonna beat him up And he had to stay in Ross for 20 minutes Sunday night until the police could show up. I mean, it's just It's just bizarre It's too expensive a piece of property and there's too much revenue and sales and Everything else it's a gateway for the city and for that to be there everywhere. I go people ask me What's up with that homeless encampment? Why is it there? I mean, I I feel questions on this all the time all the tenants in that place I mean, it's just a nightmare for anybody that's there Office max just barely renewed their lease. I think my landlord was trying to be here I don't think he's here today, but you know when we're not getting any help from the city Not getting any help help from anybody. So anything you guys could do would be greatly appreciated. I thank you. Thank you Morning. Welcome back. Thank you Tony Crane Representing the estates Buregas neighborhood regarding the second story program I want to start with a partial retraction from a comment. I made last week I said after reading a letter that Stated that the county and encompass agreed to return funds to forfeit funds from a grant and I said because you Should never have taken the money. What I want to retract is that I know that you guys were lied to By certain members of the county and by encompass Biomission because they never informed you Zach and we know that that they were going to put the property there Since then By complacency, I'd say that there you do have an obligation to do something in this matter. I have letters stating that the And a promise as you had put it in one of our meetings for that operation to close as of December 1 And that the property would go on the market as of December 9th. I have multiple emails from members Employees of the county including Mimi Hall Alyssa Benson Stating that because of budget constraints. They were defunding the program. I Was provided with a copy of the budget that says that they removed this program from the budget So they were no longer funding this program And we have the performance deed of trust that was signed under penalty of perjury by the CEO of and other people of the county stating that They would promise to meet The terms of the grant Yet they never did they did not meet one term of the grant period And the main reason adding two beds Was the main reason they were given the funds. They've not done that Since then now the property has been is in their possession. They got a gift. They paid it off so They they continue to have possession of this property in perpetuity 30 years anyways And they continue to operate the program and to my understanding the county continues to fund the program The budget what was pretty clear that they had removed it and that they considered the program unsustainable So not sure why you're still funding the program when you there are multiple Emails and letters saying that you felt that it was not sustainable So my my question here and and by allowing them to keep the property In essence you've gifted them this property and any Increase in value that they've had since they acquired it which they acquired in my opinion under questionable circumstance So my question is who is in charge here and and can you please take some action? Thank you Good morning. Good morning. Dana Snyder also representing to the estate's drive and Boregas neighborhood Following up with Tony I think we all have questions as I heard the first person speak today. I think we have an issue with our County with where to put people who may not have the ability or the wherewithal to support themselves naturally And I'm wondering what we're going to do about that. I think I'm probably not alone wondering what we're going to do about that I also live on a stays drive as I already stated and I too am questioning why that facility Housing second story is still there. We have had incidents. We've had safety issues. We continue to have safety issues We have Given all the information that everybody needs to pull this program. We've been promised that the program should be pulled They haven't encompassed has not followed along with any of the laws the regulations. It's not licensed It it shouldn't be there and it has impacted our neighborhood in a very negative way our children are unsafe We have had traffic issues. We have had drug issues We have safety issues to the point where some of the neighborhood kids won't even walk to school anymore in the morning because we have one way in and one way out of our neighborhood and the Guests from in compass are not allowed to smoke at their home So supposedly this is a home, but they can't smoke there. No one actually lives there so they have to walk up to the only entrance and exit of our neighborhood to smoke and They smoke a lot of different things up there So our kids aren't even able to move freely throughout the neighborhood I've had a gentleman urinate on my lawn with my 15 year old daughter sitting there at breakfast in the morning We have reached out to and compass. We have had no replies They do not address any of these issues and compass has lied county employees have lied What are you guys going to do? What are we going to do about this? We have an encampment issue We have meant we have people who need support. This is not the place to do it We need to find a mixed use neighborhood where people can move about it's not It's not working where it needs to be and we've been promised that it was going to go and here it sits So again, who's the boss? Who's in charge here? We need you guys to be in charge. Thank you Thank you. Good morning. Welcome. Thank you for waiting Good morning. My name is Deborah Karshevsky. I'm also from the estates And Buregas neighborhood and I've been asked to read a letter from one of my neighbors Justin DeVilla on the topic at hand so He says to the Encompass Board this was written It is unbelievable to me that we have come this far with a situation That is so clearly a breach of every aspect of due process government accountability and societal ethics and values from the very outset of this debacle our neighborhood was labeled and IMBY's and referred to as the ectosian lion's den Long before it was discovered that Encompass has had purchased the property at 2884 States Drive Rather than reach out to the neighborhood in advance We obtained evidence that the intent and usage of the property was willingly kept secret Despite numerous opportunities for transparency and potential to address our unease in fact I discovered the property was purchased by Encompass only by searching publicly available records Well after the sale was finalized since then it has been one misdirection Misrepresentation an act of disrespect and disregard after another this does not appear indicative of an organization with the best interests of the larger community in mind Moreover, this is clearly an example of taxpayer funding for special interests without accountability and in direct violation of zoning laws The second story pure respite facility is Undeniably a commercial and clinical endeavor shoe-horned into a residential neighborhood Calling it a residence does not make it so from the first time I read the CHF of a grant Application and the grant itself. It was apparent that second story is an unlicensed unregulated uncertified pure run short duration mental health facility that both fully Serves hundreds of individual visuals per year from one to 14 days in fact based on the estimates in the grant application and expressed at the CH CHF Board meeting in May the number of annual visitors to this one residence Surpasses the total static population of the remainder of the entire neighborhood Nobody resides in the property permanently and due to HIPPA rules We can never know who the occupants are why they are at the facility how they were referred Or background checks or administer and why residents are taken from the premises and handcuffs furthermore The program description in the grant application refers to second story management staff and guests I don't know of another house in our neighborhood that has a formal program description or payroll We have been told repeatedly that this program and facility are legal Whoops Anyway, I support my neighbors in trying to move and compass out of our neighborhood Thank you if you'd like you can provide that letter to us as well if you just want to hand it in Thank you for coming in good morning. Welcome Good morning. My name is Marie Thompson and I live on Buregas Drive and Buregas in the states are a circle So this I would like to talk to you about a safety issue that concerned me personally I'm here to tell you that I was nearly run over by a resident of second story Wrecklessly driving down Buregas Drive We have small children riding bicycles and elderly neighbors neighbors walking around the block with walkers and Those walked their animals none of whom would have been able to jump out of the way of this car like I did I Got in my car and I followed this person around the block only to discover She was a resident a guest of second story I lady was told the same driver hit the fence on the top of the street earlier that morning. I Hope this incident weighs heavily on your decision as to why a facility such as second story and compass should not be located At a residential setting. Thank you very much. Thank you Good morning. Good morning. My name is Rocío yantop and I also residence of Buregas. I To keep my time short. I took some notes What I have I wanted to tell you that I have been living in Buregas Drive for the past eight years I am a mother with two young children seven and nine The my backyard fence shares the property line with encompass house Since encompass property began operating on commercial short-term Lodging facility for clients of Santa Cruz County and mental health. I no longer feel my neighborhood safe for my kids to play without being careful to Check on them with us adult supervision. They cannot ride their bikes without around the loop without Our supervision because it's not safe. I Worried that my kids will see the kind of sins We neighbors seen going on people smoking pot pot on the streets smoking cigarettes Drinking and is stashing bottles in the bushes in the bushes by the bus stop Sheriff's cars pull up and people been taking away in handcuffs. I Bet no one of you will be happy that your kids been seeing those kind of things Public donation and incidents exposure as a dana say And I know that I can't protect my kids from these kind of stuff forever But they are seven and nine. I want to keep them away from from this Now I feel like I always I have to be watching them to make sure make sure that nothing weird They they can see when we walk to school. The school is one block away. So they Those kind of things they shouldn't be seen And compact house is totally inappropriate for our neighborhood I know that a six bedroom vacation rental would require a public Hearing before being given permit by somehow the board of supervisors Think that this is totally okay and no permit Hearing or oversight is required. It's not I ask that a board supervision take action today To remove this danger from our neighborhood Appreciate that. Thank you. Thank you Good morning Good morning. My name is Nola McGee and I also live on Buregas Drive And I'm here to ask the county to please as stated and promised that this Business is removed from our neighborhood. It's eroding the quality of life for everyone and Thankfully, there's been no real violent incidents as of now We don't know these people who are coming in and our safety is Being put in danger. Thank you very much. Thank you Good morning. Welcome back. Good morning. Becky Steinbruner resident of rural Aptos I am also concerned and support these people that are coming to you asking for your help. I have I Have witnessed the other side of the benefits of these services through a neighbor of mine But I also want to implore you that you really look at where you where you put these places and that you are completely transparent about the transactions with the communities I Would first and foremost like to protest again that non agenda items and Consent agenda items public comments being combined you have effectively reduced public comment and that is not in keeping with the vision Strategy of Santa Cruz County to promote public input and transparency and government I have written supervisor friend and supervisor Caput asking you to pull item number 53 Supervisor friend. Thank you for your communication yesterday evening So I know that you do not intend to pull it and I I did send you back some questions Regarding the county's lease in the Aptos Village project with the Aptos Village LLC for The Sheriff Center and other community Uses supervise a cap it do you intend to pull this item for me on the consent agenda? He does not we already on item four that was what the question was asked whether any board members want items removed on consent agenda And it was not a pulled item. All right. Thank you. I'm sorry. I'm late because there is no parking out there So I'm late. Did you want to say something cap miss Supervisor Caput? Well, I will make a comment at the end of the Can you stop the clock, please? So this is a supervisor captain. This isn't a back-and-forth right now. I don't want you to lose your time Oh, we did stop the clock. Okay, but if you want to make a comment at the end of public comment That's fine, but but I want miss Steinbrenner to have an opportunity to use for three minutes. So, right? Thank you Thank you very much So I will simply comment on the county's process here And I feel that it needs the county needs to do its due diligence on this I question whether using taxpayer money to lease 3220 square feet from the Aptos Village developers is a wise use of county money at a time when we are Anticipating huge budget shortfalls and you had to just recently go for a property tax increase to meet basic public services I also request that the county do due diligence in terms of the lease agreement that states There is no hazardous material problem on site the county has knowledge of something different and you need to be transparent about this You also received testimony your board received testimony during an appeal of an Aptos Village project sequa process by Expert mr. Stephen Bond that the county fraudulently closed the underground storage tank and cleanup case at the site Finally, I just want to implore that you take action and leadership on 5g It is a massive bomb coming our way, and you have the president of other Thank You miss Steinbrenner Thank You Good morning. Thank you for waiting Good morning, Fox Sloan Soquel Hills Child and Family Rights Advocate for Santa Cruz County also part of the Central California Coalition for Children and Family Rights and National And first of all, I want to say congratulations to mr. Caput. I am so glad to see you back here Congrats that you are our champion even though you're I'm not in your district. You are our champion I have came here to talk about the abuse of Power and discretion with CPS, but I ran into Dana Out in the hall, and I know Dana. I know her neighborhood I'm also on a subcommittee to the mental health board here in Santa Cruz And I honestly didn't know where this second story was located when I found it was in a family neighborhood close to a school it It kind of it really took me by surprise because this is totally inappropriate and from the amount of people that showed up here today There's no doubt We need number one facilities like this for a demographic of people in this county that are At risk and it need but it doesn't need to be at the expense of children and families So that being said Dana This moment of silence is what We families Here during the holiday season when we have been forcibly separated from our families from our children our grandchildren This is a season of high risk for suicide especially for elders who have been forcibly isolated from their families because of CPS abuse of power and discretion Our plan for the replacement for the CPS as it is is almost finished We hope you will seriously consider it, and we also hope you will take public testimony To show the overwhelming need for replacement of CPS. It's beyond reform and Listen to the families who have been negatively impacted over and over again over the years So we will be meeting with you our delegation will be meeting with each and every one of you about these very serious issues Thank you. Thank you Good morning Hello, thank you all for your time and your service. My name is Justin Banta. This is the first time I've done this So I apologize. I'm not I haven't written anything down, but I'm speaking from my heart as a parent. I am actually Pardon me a victim of my daughter is a victim of the same thing. I can't speak too much about it But I will tell you I need your help Several children need your help. I have a special needs daughter and During one of her fits as some of them do she was taken Against the law and without Proper investigation from CPS and Jeremy Lansing Ever since she's been gone. She has been begging to come home I've had her for 10 years. She's excelled every day in every year in school every year Even though her her issues and the abuse she had with her mother And in court, I just would like to say this is where I found the problem She has an attorney that was literally with her and that attorney is supposed to be helping her They asked her in court. Do you feel safe? Do you want to go home? And she said yes And she's been begging to come home several times. I find this a problem. I I fought for this country I've been in the fire department and I I help everybody every day I can And when I see the system failing and my daughter Is a victim at 12 years old It upsets me She's not going to she's afraid she's not going to be home for Christmas and I'm asking for help for this CPS is Using her for money. It's a child trafficking system There's there's no proof of anything and she should be home. She's been ignored every day She's been in seven different homes in three months And she has been illegally pulled from her school seven times in three months So she has missed her IEP which is an individual education plan For several months, which I've been getting calls and in contact with the school system to get on this and they have ignored it This is a problem. Now my daughter is going to be not only Possibly missing Christmas with her only parent as I have been for 10 years But now she is possibly threatened with missing this year of school and being held back because of cps um There's been no proof of anything or reason for them to keep her And they've been severely ignored I still only have one hour of visitation a week supervised and the parents enter themselves that this is very unusual I also have been limited to 30 minutes for three days As my daughter's been begging and begging for more time. This is ridiculous There's a 12 year old girl that has been abused by her mother when she was three months old And I took her and I have full custody with the state of alaska. There are cps There are documents of cps of the abuse and I am 100 free of any charges I've never done anything in my life but serve this country and serve my my kids and I was I'm asking for help In clarity because the attorneys did not help and I just ask for you all your help and respect. Thank you so much Thank you Good morning. Thank you for waiting. Good morning. My name is Dave Huntley. I live on varigas drive I've been real patient throughout this whole process From the beginning of the encompass debacle Patient I've been watching it. I've been hoping that something would work out The reason I'm here is because I've got three kids My five year old was almost hit by a car My nine year old is continually finding bottles of booze in our yard And my 12 year old daughter refuses to walk the loop And it's It's horrible What what's happening here? This is there's 60 homes in a loop and it's just Not of good fit and it's a big problem and You know, I've been there four years This isn't what I wanted and this isn't why I moved there I'm a patient guy. I believe that these people need help If it would work I'd be all for it, but it's not working It's a problem Thanks. Thank you Good morning. Good morning. My name is Rocky Snyder. I am Santa Cruz resident for the last 30 years almost a business owner And I live in the neighborhood of estates in Boregas my son jack who just sat down Maybe a little camera shy. I'm not sure but he and I we we homeschool on Tuesdays and we thought Why not come here and learn a little bit about civic duty and government? So this is a great opportunity So I thank you for that Unfortunately the the reason for us being here is to express our other lesson plans that have been kind of changed in our neighborhood where we do our homeschool such as Trying to explain why it is that a man's urinating in our front yard What is it like to Have a choice of using intravenous drugs and where does that get you? In a car that's camped out in our neighborhood overnight Uh, it's pretty exciting for him being a sixth grader to to watch the sheriff's cars come by On a much regular basis and when the fire truck or ambulance comes by It's another learning and teachable moment for me as a parent I would rather spend more time delving into us history civic lessons Science and even surfing as part of his pe program But that has been thwarted in some ways And the fact that part of his pe would be enjoying going out with his friends and neighborhood Riding bikes and doing things that we grew up doing in fairly safe neighborhoods And unfortunately with the program coming into our neighborhood that hasn't allowed that to happen We are very trepidatious about letting him go outside and play being on a blind corner more or less With having dozens and dozens if not hundreds of new guests arriving in our neighborhood About six a week or maybe more So it makes it for a very unsure neighborhood when you have drivers that Don't recognize that there is a blind turn and there are no sidewalks. There are no Places for kids to play necessarily In the front yard, but they prefer to play tag all over the place So i'm encouraging you to to Follow through and have it so that Encompass finds the place that they really need to be and so everybody can be safe. So thank you for your time Thank you Good morning My name is william bruce. I'm a member of the beregas estate's neighborhood as well And i'm just here to say This is not the place for a commercial endeavor and that's what it is. Thank you Thank you Good morning I'm colonel michael max. Why first of all want to present a copy of this to mr. Leopold because he Purportedly represents the interest of socal village Okay, would you have that delivered to mr. Leopold? Sir can you can you speak on the microphones so that people in the community can hear you? Mr. Friend has been promoting broadband in santa cruz county Wide open implicitly Suggesting that 5g should be available in the county You got to read about 5g and how dangerous it is and the fact that senator bloom and fall and other caring honest Uncorrupted public servants and elected office are fighting it and what the telecommunication industry and outfits like forizen are doing I'm here to protest in particular the performance of wanda williams The hearing officer are equivalent for the issue of the socal village wireless application of verizon most recently in this very room And i want to read the following Socal citizens petition to santa cruz county supervisors 11 december 2018 We request that you waive any county fees and costs to allow impacted and concerned citizens to appeal Zoning administrator item decision 171372 To correct the wrongful decision that will threaten the health safety and well-being of younger children many of them And others who must spend many hours in schools and other facilities in the socal village area Who will be exposed to emanating electromagnetic pollution Therefore this board of supervisors votes and directs that concerned citizens of socal And of santa cruz county may as individuals or collectively appeal the announced decision to approve any such wireless Communication facility without any Usual standard fees and costs to be imposed upon those citizens exercising their duty Please do your sworn duty to protect the public. I'm putting this into the public record as well By the way, this good morning. This williams conduct sir. This williams conduct avoided due process. Thank you And she made false statements on the record. Thank you Good morning Good morning bruce canner I'm all in favor of that petition by the way At the zoning hearing in this room last friday Assistant planning director wando williams acting as the zoning administrator Ruled from her chair that a proposed cell site installation in the heart of socal village Would not emit what she called excessive emf radiation And approve the verizon facility Which is under a 25-year contract? So Apparently in the eyes of this county There is no problem with exposing children in the four schools within the range of this antenna facility All of the businesses in socal the fire station that is 175 feet away from the property line of this new cell site All of the high school students who will be captive at the traffic light at socal and porter For the many minutes that can take to get through it when schools out And everyone who visits the village With verisons so-called non ionizing radiation for the next 25 years Among other things This means that electrosensitive people Now approximately three percent of our population or four some people say with numbers growing rapidly Who are determined to be disabled under the ADA act? Will be forced to avoid socal village, which is officially discrimination against the class of the disabled This government which rationalizes its existence with claims that it has a responsibility to protect its constituents Is actually in the business of protecting the interests of corporations That make astonishing profits off of exposing everyone in the range of their products with emf radiation Proven in thousands of studies Which you ignore To cause harm at levels that are a fraction a very very small fraction of the levels this government permits This government is not interested in the levels of exposure its Constituents are suffering There are no studies at any level federal state or local of the exposures the population experiences constantly Not of the frequencies the type of waveforms the energy densities parts of people's bodies exposed nothing The telecom telecom cabal has done testing on the effects of their emissions But they say this information is proprietary and can't be shared with the public They give their testing data to the FCC under its requirements But the FCC which purports to work in the interests of americans has ruled with the providers that the data is proprietary And so can't be seen by the people it supposedly serves There is medical data coming in from thousands of concerned and hard-working scientists That is beginning to show the dimensions of the electro holocaust that is becoming obvious to more and more of us Much of this information has been provided to this board and to officials at the city and county levels But these governments seem much more concerned to maintain cozy relationships with the telecoms Who are now revealed as little more than parasites on the people. Thank you, sir. Thank you Anybody else like to address this good morning. Thank you for waiting. Good morning Good morning supervisors. Thank you for your service Excuse me I am giving you a petition for 240 people signed for the park access to the harbor These people signed in in two days and lasted two days. So I've been working very hard please preserve and improve the parking access for the harbor, please Also as possible Soon as possible giving the deed to the land for the harbor. So I don't have to Continue bugging you. Thank you very much Thank you Good morning. Welcome back Good morning. I'm thomas wheeling from santa cruz I love santa cruz and all the wonderful amenities we have I noticed that Almost everything people presented it has to do with quality of life And I think most of your decisions that you make has to do with quality of life and I think you do a pretty good job I'm Would like to ask your help about the seventh and Bromer piece of property at 8.3 acres It it's it's all about quality of life for the community and for the The guests that come in and and and use the harbor It's um, I think this uh, this is a A publication by one of our outstanding institutions the dominican hospital And I was reading it this morning. It talks about this outpatient rehab center, which is a great thing and it It's it it goes on to say we consider our patients needs throughout the process of building our best center With the highest level of care research Where patients live and choose a place that certainly is located with ample parking ample parking easy accessibility and The current plan that is starting to be implemented for the seventh and bromer Diminishes Parking for the people that use the harbor and and this plan that that the harbor submitted Takes and keeps that parking and Will also take and increase parking and increase access And and and it it has to do with quality of life So I I would very much appreciate if if what you can do to take and and have that Um piece of property now developed into a hotel, but I remain As a A point of access for the for the harbor and thank you very much for your service. Thank you. Good morning Hello Marilyn here at part of wireless radiation alert network because this is a big problem Thanks to Bruce and terry for their comments I was here in this room and the zoning administrator Approved the radiation emitting biologically dangerous cell side If I as I've seen or give the rubber stamp approval over the years to every application For porter and soquel drive on top wilson tires In disregard of approximately 25 people in this room Friday the 7th fine against approval of this location Including the fire chief Of soquel with the you heard the fire station is within 200 feet firefighters in 2004 international association of firefighters canada And the u.s. Passed a resolution to have a moratorium on siding radiation emitting antennas and cell towers On the roofs of their stations or nearby The reason was when a brain scan was done on firemen comparing those sleeping in firehouses with the antennas And those not what they found was damaged to the brain And these symptoms people experienced were like being in a brain fog slowed reaction time Coordination of tremors dizziness headaches These are so that they could not do their Work to help the public and you know if it's doing that to the firemen It's homing the rest of us and you know children are especially vulnerable When a cell site in on calabasas road was Proved by the zoning administrator, but Overruled by the planning commission in march of this year The planning commission actions said to deny the application on the basis that they required findings Under the county code of a significant app sufficient easement and lease rights and a sufficient alternative Analysis cannot be made and direct staff to prepare a written denial on the basis of these findings That applies for this other site indeed if something is dangerous We know this technology is dangerous. It shouldn't be approved period Verizon should not be allowed to harm the community And over thank you zoning codes. Thank you Good morning Good morning. Good morning again You know my name. That's my political pseudonym Aptosian nimby But please spell properly nimby is with two i n i i m b y It means noting illegal in my back yard I'm really residing on 2888 a state's drive and the next house It's illegal With the the business perform they're performing more than one year there so as a reasonable resident and taxpayer and voters i'm Here to look for the government What means government? I have to repress your your knowledge probably Government is especially elected entities which have three main duties and only this Only the government is entitled for these three duties to perform them first Collect taxes you're excellent on this one And My compliment second Implement implement laws and regulations and third Prevent crime and violations So if you are government in the real meaning of these three things, please Perform your duties What's happened? We receive all of my neighbors who receive a letter on the chamber first second story Facility will go from our neighborhood That's the great governmental decision After that appears that there is a unknown donors Unknown entities private contractors maybe russian influence or maybe chinese influence Or maybe mexican drug cartels influence and you are still not implementing your decisions So my question is and I will Say this loudly. Hey government Anybody else like to address us during public comment Okay, we'll see none. We'll bring it back to the board Um We will take action on the consent agenda, which is items 18 through 60 Uh, good morning supervisor cap it Well, we'll just I'll go to supervisor personal come back. There's one item I wanted to comment on that's item number 57 As you all know or most of you know Certainly in the fifth district the felton library is in a construction phase and we are Grateful for both local and state funding for it and those voters who approved measure s in 2016 for the libraries But we also need to work on the boulder creek library. So i'm excited that Um To see this increase in measure age funding for architectural services For the boulder creek branch as well as those in the selvin live oak Our smaller communities really need these libraries and i'm glad that we have more to invest in these renovations And again, I want to thank the voters for who approved the library measure in 2016 Thank you morning supervisor cap it you bet on item 35. I uh I can see it's about administrative leave provisions And i'm wondering if that would extend to All units of the employee units of the county It seems that it's for only one. I don't know if the law the state law Just pertains to public safety or whether or not it's Uh Something we can look at later. I can get an answer to that our personal director will briefly address your question Thank you for being here this morning. Okay. Go ahead. Good morning. Ajita Patel personal director So this is not just for safety This applies across the board to all bargaining units And we have changed a number of those provisions and many mo use upon the expiration of those contracts This contract has has is not expiring for a while. So we did the side letter Okay, and then uh, this will be for everybody in 2019 or is it just uh, this unit right now and then others later So this unit will take effect in 2019, but all the other units that have this provision are Moving to this model here in 2018 Oh, I mean have it starting now Yes, and the only other unit that we still need to accomplish this with is the doctor's unit Which we'll do next and then everybody will be on the same platform. Okay All right. Thank you. You're welcome And then on item 53 I I I've been asked, uh, you know to pull it and Um I I don't see anything wrong with item 53. I mean, it's a lease agreement and it's uh, not in my district, but I In my opinion, I think it would be a good thing for, uh, uh, the mid county area But, uh, just in this case, I am going to pull it Supervisor and allow and allow somebody to Supervisor Caput, we have an agendized item item number four Which is if you have your agenda in front of have it here That is The announcement by board members of items removed from the consent to regular agenda Which is why on that item I asked every board member. Would you like to pull an item and you didn't pull an item? So the the reason that we have that item on there is for you to give that opportunity in advance of public comments So people are aware of this item. It's actually being pulled to the regular agenda. Um, so Since this That this would be the second time that you'd be attempting to pull an item post something as agendized for an opportunity to So i'm trying to maintain a process here And um, so what i'm getting out here though is uh with number four That's before the public gets to speak It's an opportunity for the public to be aware of whether that item is being moved to the regular agenda Okay, but then they're speaking and asking to have it pulled you're saying that It does not apply after item number four I'm saying that if the item is pulled by a board member then the public would have the opportunity either during public comment Or on the regular agenda at that point to be able to comment on the item as opposed to just On public comment that gives an opportunity for the community to know whether this is something that'll be on the regular agenda or not Uh, so what's the technicality on that? Would you say uh county council? Would you say that I can't pull the item 53 or because we already passed item number four It's not a legal question. It's a question of process Okay, so uh, does that mean I can or I can't it means it's up to the chair who's running the meeting All right, i'll leave it uh, then you're the chair and you're saying, you know, I'm just saying I mean here's the I'm comfortable with you if you wanted to pull the item We can pull the item it just should have been pulled at a different time is what I'm saying I'm just trying to moving forward since this is now the second time that I think that that The item is agendized in a very specific way and I know that it's it's new I just want to I just want to respect that so we we can pull it But we also now had members of the community that spoke to this item that in theory wouldn't be allowed to now speak to the Item again because they actually already addressed the item based on on the action that you're doing Because what that which is not something I think that would be the intention of the member of the community Who would have known that she would have liked to have had the full time to be able to address This item individually, so I just want you To recognize that we can pull the item Which would mean that we'll make it item number I guess 13.1 would be the only Place to try and get this in If you would still like to pull the item But what I'm giving then is an opportunity for the community to actually address an item twice Which is not the intention and also isn't fair to other members of the community that would like that opportunity So it's just important that you from a process standpoint moving forward Unless other board members disagree with this process that If you would like to pull an item the opportunity to do it is on item number four So that the community is aware moving forward of when they'll have an opportunity to address it Right, so you'd still like to pull the item Yeah, I'm requesting to pull the item, but I understand I am kind of out of uh, okay I'm out of order. Thank you. So we'll make that item item 13.1 Any any additional items that you want to comment on no no that well the other the only other thing I would say is that on number uh 25 I I I didn't see the connection on item 25 And why we're We're deciding that but anyway, uh I don't want to call too much attention to it because it's uh It seems like it belongs in Monterey county los angeles county and a very loose connection to santa cruz county And to put that whole item in there. It seemed like it was uh unnecessary, but that's just a comment So thank you. Thank you. Good morning supervisor. Coonerty. Hi. Good morning The only item I have to uh, I'd like to add additional direction on is item number 47 This is new funding to help families who are struggling with homelessness and I'd like a report back Every six months on the number of families housed Okay additional direction on 47. Good morning supervisor leopold Good morning chair. Uh, just a couple items to comment on On item number 26. I want to thank the county administrative officer for Drafting this letter to the federal communications commission the The work done by this federal agency to take away Necessary resources to fund community tv Really presents a Challenge for local communities who want to make sure that meetings like this are broadcast on tv and by reducing the fees that uh, that we We get from these peg fees we We might lose the opportunity to sufficiently be able to support this activity I appreciate that we have read a letter protesting this and hopefully You along with many other local government agencies Will be able to persuade the fcc in order to make that change on item number The statement of the vote uh for the november 6th election I want to recognize our county elections office and our county election officer For the fine job they did in this election It presents a challenge every year to make sure because we have such a high number of people who like to vote This year with same-day registration. That was a whole new piece And which many people took advantage of and the fact that we have a good fair Clean elections here in santa cruz county Is a is a great Is a great benefit to us all and thank you for the work of you and your staff For this election On item number 40. I just want to recognize the probation department on This report on the santa cruz county Community connect community corrections partnerships report. This is an important source of funding The fact that we're finding a balance between supporting the sheriffs activity probation activities and treatment services Is a good hallmark of this group since it started back in 2010 I appreciate the work of not only of the ccp, but of all the subcommittees that work to support the ongoing activities On item number 48 This is a great First step in our effort to build a shanna clear park and leo's haven that were going out to bid And I want to thank the parks department for their unflagging support to get this park built Uh Hundreds of community members have participated in thousands voted in this last election To support the construction of this part and i'm glad to see it moving forward And uh, and I this this being the last meeting of the year I just want to wish a happy holidays to all my colleagues and county staff and members of the public We have a lot to be thankful for in uh in this holiday and i'm glad we live here in santa cruz county Thank you supervisor leopold We have So we have one additional direction and one item pulled is there a motion for consent Move to amend uh to approve the amended consent agenda That's all right We have a motion from supervisor leopold for the amended consent agenda second from supervisor akunity all those in favor I opposed it passes unanimously now we'll move on to the regular agenda the first item On the regular agenda is a presentation honoring the board of supervisors executive secretary laura guerrera on her Rit hire mint As outlined in a memo from me but really from the entire Board Uh, laura, why don't you come up here so we can embarrass you on television? Not not like right there like like right in the camera Laura loves the spotlight as all of you probably can tell Well, we have the uh most the great fortune of being able to honor uh laura after her remarkable amount of service to the county But also the great misfortune of having laura leave the county i'm sure you won't mind Not having to do the commute every single day from the south county, but uh Let me just read you a couple of things from our proclamation Of laura to give you a sense of some of the things that she has done Laura has spent all 32 years that she's worked for the county working for the board Of supervisors, which is a pretty remarkable Accomplishment and a remarkable thing for many of you A lot of your first interactions with the board or actually with Laura and some of the other great staff that served upfront during those 32 years And while she joined as a typist clerk after working for yolo county, which we won't hold against you She advanced to the position of executive secretary in november of 1991 and one of the things that is We've had a lot of change during that time not just of board members But also a lot of technological changes a lot of outreach changes a lot of ways that we communicate with the community has changed And laura has been at the forefront of that not just driving that within the office But the one that had to adapt The most associated with it She also is always uh It doesn't say this in the proclamation, but always quick to remind the board in a very classy way when we could do something differently Which is a very unique skill because most in the community like to show us in a in a different way how we could do things differently But you always have this remarkable ability on how you make us feel welcome You make us feel appreciated You make us feel like we're part of a family and a team and every time when we walk back into those offices you And the entire culture that you helped create with terry and others over there Made us feel like this was our home And just like a good home, uh, there were times we needed a good lesson And there were times that you also were there to support us in ways that no one else was and you are somebody that Many people don't realize because we're the face of the organization from the board component But you really are the face behind the organization that has kept us going You're absolutely going to be missed and I want to make sure that my colleagues have an opportunity to make comments as well Thank you. Laura. Thank you supervisor. Coonerty. Sure So thank you for your service and it's been a pleasure to work with you. There are people in every organization who subtly move the organization in the right way And maintain it so that people are enjoying coming to work. They're effective when they come to work They quietly do it and i'm not sure the Management science professionals yet have figured out exactly what how that magic works But there's a there's a serendipity to it and there's a real Thoughtfulness that comes and you you've demonstrated that in our office for for my time and far Far in advance of that and so thank you for being that person And we're going to miss you greatly, but we wish you the best I've gotten I've gotten nothing but good reviews about retirement from the folks I know who have done it and to have more time to spend with your family and more time To enjoy yourself. Uh, I'm very happy to have you to have that opportunity. Thank you supervisor leopold This is uh It's pretty sad actually for me because one of the uh things I look forward to every morning when I come in Is getting a few moments just to check in with uh, laura That that incredible smile that great laugh And the caring you have for me my family Is is really outstanding and I feel it when I come into the office Every morning and I feel like I'm home even though I'm not home You know laura's been around long enough and worked with enough supervisors that I'm sure in her retirement She's going to be working on that sitcom Of about the supervisors because she has plenty of stories that she could tell and if we're really nice to her Maybe she won't tell them all There is uh She's always there to take care of things When uh, whether it be travel whether it be letters whether it be reminders about things that we need to do Um, it's always critical uh to uh, the the support that she provides me my staff all of us Um, and then sometimes she takes care of some other things as well. There was uh Sometimes I get up early to come into the office and before the rest of my family is awake And uh, there was one day I I got dressed in the dark and I came in And I sat here for the morning and then Um, I came out at break and she gently pointed out that I had on two different shoes But she did it in a very nice respectful way And every morning now I wake up thinking of laura thinking I have the same two shoes on The other thing that laura and I get to share is uh, we have a love of some of the same kind of music and In my in my off time I I work with an organization That is preserving uh, mexican-american folk music collection And so as a result I I have a lot of these cds And after I'm done with them because I I do all my stuff digitally I bring them in for laura who gets to share them and uh, we've Enjoyed a lot of great music together and uh, I hope you will continue to enjoy that music Lastly, uh in 2010 I I um, I became a two-wheeler in the sense that I bought a vespa And uh, you couldn't be in a better place to to be a primary rider on two wheels than the board of supervisors office because laura And at that time terry were both motorcycle riders And so we had many great conversations about cold mornings what you wear Uh, and then hearing the adventures that uh, that laura and her husband took on the weekend On their motorcycles. It was uh, we all get to live vicariously through those adventures. So I I will miss you greatly Every morning when I come in And the different ways you support me and I wish you the greatest success and happiness In your many years of retirements. Thank you. We love you. Thank you supervisor mcpherson Yeah, I've um really appreciated as has just been mentioned the kindness that laura shows Whether she means it or not, you know when we come in every day and uh, she she's uh, so does so many facets of the office That really puts everything together and one of them is our travel arrangements and she Gets those arranged. I think in the process. She wants to tell us where to go literally But she doesn't she keeps it calm and collected as usual. She's always really great at that She's always lets us know when we're supposed to pay the staff and so forth and a few things like that as well but It's really a pleasure, you know, it's uh, it makes coming to work It's a big part of my coming to work and enjoying it and saying hey, this is going to be Fun, it's going to be uh, Understandable and people can't maybe don't realize how much Laura and her other team of staff have to put things together to make this all work as well as we can make it work So I just I can't tell you how much I appreciate what you've done I've really enjoyed your professionalism throughout and uh, telling me where to go when I need to And uh, and when to go go to certain places and all but you're fantastic to work with I really really wish you the best as well deserved retirement and uh, god bless you. Thank you Supervisor Caput. Thank you I'm going to miss you a lot. You live in my district and uh I hope everything goes well for you and uh with your You'll have more time now and that's that's wonderful and uh, I guess Looking back on the history. You've seen a lot of Changes and you've seen a lot of different supervisors And I think when when you came came in there was a little bit of Upheaval uh with the board and there was some discord and uh I think uh, I think you had a lot to do with calming everybody down and uh Making everybody behave better as far as supervisors go and I know that you're being in the office Uh, I wouldn't want to embarrass you by uh getting in big arguments like they did about 32 years ago Where you know, uh, it's it's just not a good thing to do But I think you're a big part of that you and terry when terry was here too. I think a couple years before So anyway, uh I'll I'll be seeing you around watsonville. Yes. Okay. Thank you. Thank you We do have a proclamation that was signed by all the board members That's a public action if we could have a motion to adopt the proclamation moved So a motion from leopold a second from McPherson all those in favor I opposed Passes unanimously. I'm going to present this to you you're then uh required to give a significant speech I have a little one so Thank you Thank you for the acknowledgement today Um, I consider it a privilege and an honor working in the office of the board of supervisors The work has been both challenging and rewarding I've been able to witness both progress and history in the making working 32 years for a total of 20 supervisors Along with their numerous analysts Out of the 20 I want to mention the six board members. I've worked with that are no longer with us Dan forbes jan butte's ray bow guard Walt simons marty wormhalt and jeff omquest in addition to former board members gary patten sherry mal robley levy Joe kuchera fred kealy tony compass ellen peary mark stone neal coonerty And of course you five I also want to give a shout out to my president supervisor jillian ridder And current co-worker jessica radriguez. You are a great team And to my former supervisor terry dorsi Who I had worked with side-by-side for 30 years you taught me good My former co-worker patsy mcparlin. We all three did very good work together I want to thank the county family for their camaraderie Here in the building and other county facilities. I visited through the years For the smiles the good mornings And good evening greetings the small talks the laughs the sharing of life experiences and the work we all do together the good work We all do together Thank you for all the wonderful working memories here at 701 ocean as I begin as I begin My new life my new chapter in life Thank you It's an opportunity for members of the community to make comments On this item. I understand laura. I understand your mother is here as well Let's see. Yeah Good morning chair friend members of the board. My name is jillian ridder. I'm a county supervisors analyst I've worked with laura for two years And laura when I started two years ago. I knew this day was on the horizon, but it really has gotten here very quickly And I just want to say what a pleasure it's been working with you for the past two years I know I greatly have appreciated your support Your warmth your kindness everything the members of the board have have already highlighted You know, I wish you the best in retirement. Don't be a stranger. Come back and say hello But thank you for everything Thank you Anybody else like to address us on this item? Okay, seeing none. I know that there is a Reception the board's going to continue, but we will meet you over there at some point. It's in The redwood room it's confusing, but it's the area over by the ceo's office and laura We're looking forward to going over giving you some more hugs and thanking you for everything that you've done for us And we welcome your mom to this Celebration and thank you for coming up. Congratulations again laura We'll move on to item eight Which is a public hearing to consider a report on the 2019 growth goal to adopt a resolution Establishing a growth rate of 0.5 percent for year 2019 in the unincorporated portion of the county and authorized planning staff To file the sequa notice of exemption is outlined in the memo of the planning director We have the resolution the growth goal report the the planning commission the pc resolution and the sequa notice Of exemption Good morning. Welcome. Good morning Uh, good morning chair friend members of the board. I'm stephanie hanson principal planner for sustainability and special projects With me today. I'd like to introduce natisha williams who helped put together this This hanson i just want to can phrase the microphone on or maybe just a little bit closer if it's not on Can't hear can you hear now? Yeah, just a little it's a little closer. I guess. Thank you very much Your board first considered the proposed 2019 growth goal on september 18th And continued the public hearing on the matter till today pending planning commission's review The updated 2019 growth goal report with data included through november 1st 2018 is before you today for consideration This report examines various factors used in establishing the 2019 growth goal for the unincorporated area Based on this analysis the 2019 growth goal report recommends continuing the 0.5 growth rate that was established for 2018 Using estimations for household size and projected population growth This growth rate has been translated into a maximum number of building permit allocations to be assigned for the coming year For 2019 the 0.5 growth goal would translate to 256 market rate allocations That would be distributed between urban and rural areas at a 2 to 1 ratio the same as in past years The 2019 report also recommends as in previous years that the unused market allocations from 2018 Be carried over to 2019 and be added to the 256 allocations As of november 1st 50 market rate permits have been allocated out of the 261 allocations available for 2018 If this rate of demand continues through the end of the year It is estimated that the additional carryover allocations would result in a projected total of 457 market rate allocations available for 2019 The planning commission considered the proposed 2019 growth goal on october 24th The commission unanimously recommended a growth rate of 0.5 for the approval by your board The resolution is included in your packet as attachment 3 The commission's discussion and public comment received during the hearing are summarized under the planning commission review section of the memo before you At the first public hearing in september your board asked whether assisted living or memory care facilities Count toward the residential permits available from the growth goal Noting the concern that we may approach the maximum urban permits allocated for next year Staff responded that units from assisted living facilities do count toward the growth goal allocation However, upon further review staff has determined that the assisted living facilities are considered institutional facilities And are processed as commercial building permits Commercial permits are exempt from the growth goal. So any additional Units associated with assisted living facilities would actually not count toward The growth goal for this year and the allocations available Staff has found that the establishing a year 2019 growth goal of 0.5 percent is exempt Under the california environmental quality act and a categorical exemption form has been prepared and included in your packet as attachment for Staff therefore recommends that your board One complete the public hearing to consider the report on the year 2019 growth goal To adopt at the attached resolution attachment one Recommending a year 2019 growth goal of 0.5 for the unincorporated portion of the county And three authorize the filing of the sequa notice of exemption attachment four with the clerk of the board This concludes our presentation. We'd be happy to answer any questions you may have Thank you for that presentation. Are there any board member questions on this item? Supervisor Leopold I just appreciate the clarification on the assisted living units. I think that's helpful for us. No, yes Supervisor McPherson. Yeah, I just want to thank you again and this is Really a very difficult goal to reach because of a very many A number of external factors that we're facing But I think we're we're trying I haven't seen This urge to have more building units in the county in the last 30 or 40 years as we've had in the last few years We have tried to address that with To streamline our bill in permit process, which is in a continuing effort right now and to further Incentivize more deed restricted affordable housing. I think we have taken some significant steps With state legislation that was passed that we do through We've taken additional steps like waiving adu fees and Providing more density bonuses which are just in in order right now And those are all in line with our sustainable building plan we have in the county So it's it's one thing to be working toward the senate to try to make some moves And we're trying to simplify it as best we can so we can provide more housing that is some more Especially affordable housing that is so desperately needed in santa cruz county We also must work together to assure sustainable water resources here The basis of that of where that comes from is kind of out of our hands But now with some groundwater management base and we have the santa margarita in the fifth district or north county And then there's another that plan that needs to be completed by 2022 And one in the mid county that is needs to be done by 2020 These are very important items and part of the the mix that we have to make all come together in the picture So we can provide more housing, but I think this is a reasonable. I hope I wish we could reach our goal, but We're way behind schedule at this point, but thank you for the effort I want to thank the planning department and the ca was office for putting together this report And for the community input that went into it We have to be realistic But we want to provide more housing for more people that are in desperate need of it in santa cruz county Thank you. This is a public hearing. We're now going to open the public hearing This is an opportunity for members of the community to address this specifically on The growth goal. Is there anybody like to address us on this item? Good morning becky steinbrunner resident of rural aptos. Thank you for the report and um, I want to know Um, it you say they are 457 market rate allocations. How does that blend or Ordinate with the county's newly Approved enhanced density bonus for affordable housing programs. How does how does the market rate number? um coordinate with affordable housing permit numbers I also And and to that issue is the new Our combining district where it will be much easier to establish those With developers driving the bus I also wonder how this affects mixed use. There's no Um Cap on Or this This is the allocations do not affect or the growth goal does not affect commercial So how does that work with a mix of commercial and residential? When it is required that there be a mixed use Development in an area and does this accommodate hotels? Which can also now in the county is becoming Involved with having permanent housing in hotels And how does this growth goal address the ucsc campus long range expansion? Is that a completely separate thing? Then the county's uh projects I again, thank you supervisor mcpherson for bringing up the issue of water My concern always is Are we moving equally along to have good infrastructure developed for adequate transportation? And water resources to serve this growth goal And I I applaud the work of both mid both ground water sustainability agencies in particular the mid county Where in they are working to to blend with pahro valley basin That's doing some very good work and has actually been able to stop seawater intrusion Without pumping treated sewage water into the aquifer. Thank you. Thank you anybody else on this item specifically Welcome back Good morning supervisors Benjamin Cogan here and So just wanted to becky steinberg said some good points Thank you for bringing up the water shortage because every time you build more infrastructure You build more pipes and when you build more pipes, there's going to be Percentage that are going to leak need to be repaired And so that taps into our underground aquifer and so I like how you said the ad use how you're letting people build on the you know I got to look more into that But what I want to leave you guys with is From what I know is housing permits are like 30 000 to start and then you got to do all this stuff for the planning department And so from the home owners I don't know. I always get nervous. Sorry Thank you, you know from it takes a lot to Invest to provide housing for people And so if there's a way you can actually reduce those fees have like an amnesty or no charge Or just just make sure it's up to code then they can provide housing They can accommodate the students for the ucsc that money stays in Santa Cruz I believe I've mentioned this before this is kind of one of the things but You know that way, um, we're not building all this infrastructure and all that and I think the the point The five percent growth is good, but what is really needed? In terms of balancing How many homes are needed, you know and how many uh people can't find homes in Santa Cruz? So we can kind of help that out and if we can lower renting costs Then we can get more people doing these coffee jobs able to survive in Santa Cruz Students able to survive in Santa Cruz and I'm you know, all this infrastructure is going to take a lot of money State money this that and so how can we just? Deregulate so we can give back to the people of Santa Cruz And um, I'm glad you're noticing that there's a water concern and Giving back to people with a use and I look into that and thank you for your leadership and you know Always being here for us listening and keeping the consent going Thank you. You're welcome anybody else during this public hearing specifically on the 2019 growth goal I'd like to see becky steinbrunner's questions answered in writing and near date And the growth goal I have the same worries We know there are so many homeless people The growth goal it seems to me needs to incorporate Housing for all housing that's affordable And that's in a safe environment Just saying a growth goal Without really providing for the needs of the community And the poverty and the homelessness We're experiencing here seems to be a huge omission You brought up the water issue That's that's a big problem with more growth more use of water And actually supervisor McPherson. I have in my hands The press release and referring to water here and this is about Broadband use which is more of wireless radiation all over the community And it says broadband has become You know access to the internet which everyone seems to have has become as essential as water and utilities And I just find that Way Promotional of a toxic industry. Yes, we need water Yes, we need health and safety And yes, we need affordable housing for all and it seems to me That's a major component that needs to be here People cannot afford to live in Santa Cruz many can't so those are my comments. Thank you Thank you. Does anybody else like to address this on this item? I see none. I'll close the public hearing and bring it back to the board supervisor Coonerty move approval Uh, I would second and just had a comment. So we have a motion from supervisor Coonerty for the recommended actions a second from supervisor Leopold and supervisor Leopold Yeah, well, I think it's important to to note that uh as we look at the 64 total building Permits issued Between the affordable units and the ad use Makes up over 50 percent of our permits Uh, that's an important way in which the board has been working to increase the share of affordable housing here in Santa Cruz county We've taken some additional actions to reduce fees And we have some new projects as we think about using our own properties to build affordable housing And there'll be a project that hopefully maybe we'll be on here next year on capitol road With nearly 60 units of affordable housing for families. So Uh, we keep on making that effort and we will continue to make that effort. I appreciate the work of the staff Motion and second all those in favor I opposed it passes unanimously item nine is a thank you by the way Item nine is a public hearing to consider resolution approving amendments to the unified fee schedules outlined in the memo of the C. A. O. We have the resolution in the mid-year unified fee schedule Uh revisions Good morning. Welcome back Good morning. I'm trish daniels from the county administrative office Twice each year in june and december the board adopts amendments to the unified fee schedule On november 20th 2018 the board set a public hearing for today for the latest proposed amendments There are revisions from the health services agency information services the parks department public works and the sheriffs department We do have representatives here from those departments to answer any of your questions Um, it is therefore recommended that your board open the public hearing um for comment Upon conclusion of the public hearing close and then consider adoption of the resolution amending the unified fee schedule Thank you. Are there any questions from board members before we open up the public hearing Now open up the public hearing. It's an opportunity for members of the community to address us on the unified fee schedule Okay, we'll close the public hearing break back to the board. I would move approval of the recommended actions Uh, we have a motion from supervisor leopold second from supervisor cap it all those in favor I opposed it passes unanimously. Thank you mr. daniels So we have a 1045 scheduled item is that the will of the board to take a brief 10 minute break right now? Yes, okay. We'll take a brief 10 minute break and we'll come back for the 1045 scheduled item, which is zone five Zone five The board took a recess and now we're convening into zone five This is the county of sanacris board of directors of flood control and water conservation district Zone five if we could begin with a roll call, please for zone five Hello directors director leopold here good if he cap it He's here Big person harlan christensen Chair friend here. Okay. Are there any Late additions to the agenda or additions or deletions mr. Machado. No, okay, so we're going to begin with oral communications It's an opportunity for members of the community to address us on items that are not On the zone five agenda bar within the purview of zone five. Is there anybody that like to address us specifically on the zone five items not on the agenda I do have One item the board of supervisors had adopted a proclamation honoring one of our own here on zone five which is miss stefanie harlan For those of you who don't know Council member harlan has served on zone five for actually I would assume by looking up here the longest serving member of zone five I by quite some time and you served on the capitalist city council For 28 total years. Is that correct? So let me just walk you through a couple of the things that miss harlan's done And actually I think that this doesn't even do justice the remarkable work and influence that you've had in the entire county Not just in the city of capitola But you moved here in 1972 after accepting a teaching job In watsonville where you taught for six years Eventually you became a registered nurse at the old santa cruz community hospital then watsonville community hospital And then salinas valley memorial hospital before you're retired In 2018 you were first elected to the capitol city council in 1984 and was the first woman mayor of the city of capitol You had 28 years as a council member six of those as mayor And you also served a term on the planning commission Many of us have served with councilmember harlan on a number of local commissions including ambag The national marine sanctuary uh scenic trail committee the sanitation district room Which you chair the integrated waste management task force criminal justice council the capitol warf committee the california league of cities Where you've held some senior positions and as well as the local metro transit polyton district among others You've received a number of awards including the santa cruz county women's commission women Of the year and the capitol chamber of commerce woman of the year twice Um lately especially you've been one of the biggest leaders of making sure that the capitol library Uh the largest advocates is getting rebuilt. Uh, you were one of the founding members So the friends of the capitol library and a long time volunteer at the capitol museum Uh, this just lists out some of your professional accomplishments from a personal level Uh councilmember harlan is somebody who cares very very deeply about this community Always had an open door policy in your house for anybody who wanted to talk to you about any issue at all Is the name behind so much good that's occurred in our community from libraries to transportation to social justice issues Um, one of the founding one of the leaders of the democratic women's club as well You're going to be a mess on zone five, but just as a community leader So the board has a small token of our appreciation Which is the proclamation that's signed by all five board members, which is something we actually had to agenda as this morning on our consent agenda But we would like to present to you This proclamation thanking you for your service on zone five, but more greatly for your service for our county A new job I have a new job I'm an employee at the state of california now I've been chosen as a member of the board of the central coast water board And had our first meeting last week on thursday and friday in san luso bispo So we'll be working on a lot of important Issues there started out with climate change Talked about a lawsuit that we have with pg knee over diablo canyon It's going to be decommission, but it's going to be around for years And they have to do some remediation work because they were taking in too much marine life We have a lawsuit against an oil company for the spill in Gaviota and santa barbara county four or five years ago looking for that We're out inspecting legal and illegal cannabis grows And so we're keeping an eye on water quality water quality water quality sanitation district even got fined When we had the spill in capitol and the the pipe break And all the water came to our central live oaks facility and overflowed there But we did a remit remediation project So we used most of that fine money to to do a really good project to try to avoid that happening in the future So i'm really excited. I was looking forward to having lots of free time But now i'm not going to but i'm this is such an interesting board that i'm really looking forward to To serving on that board and we meet in santa barbara and san luso bispo and once a year in watsonville So please contact me if you have any issues you want to talk about anytime. Thank you very much Thank you. Well, uh, chair if i may add It's been a great honor for me to actually get a chance to serve with stephanie As a member of the board of supervisors on this board on the sanitation board Because i moved to santa cruz in 1986 And i found out about stephanie harland pretty early on and uh, when i moved to the mid county Having someone like stephanie who was a who is a committed environmentalist In a leadership position was always a great aspect of the mid county And when we think about the monorail based sanctuary scenic trail or the or the marine sanctuary It's environmentalists like stephanie that have played such an incredibly important role In making sure that we have these resources But also importantly stephanie cares not only about the people She represents but also the people who serve As staff members and she's found a great way to balance those two Because as when she stepped back on the sanitation board She made sure to connect with people at the sanitation district Think about how the facility worked for the people who work there And concerned about equity for women at the at the sanitation district and others And she's always there. We've walked precincts together She's been a great supporter of so many great efforts here in santa cruz I look forward to continue to working with stephanie in her new role But it's been an honor to serve with her in my in the time we've spent together. So thank you stephanie Thank you Well, we will actually begin our meeting officially now Which is item number two, which is the approval of the zone five Minutes, are there any questions or comments from board members on the minutes? Is there anybody from the community who'd like to address us on the minutes this is item two? Okay, we move back to the board I move approval second We have a motion from director leopold and the second from director harlan all those in favor I opposed it passes unanimously number item three is the board of directors of zone five to accept and file an update on zone five drainage facility ownership and approve a transfer $35,000 from the cap from the capital reserve funds into zone five master plan funds is recommended by the district engineer mr. Machado, thank you, mr. Chairman and directors Item before you describes our recent efforts Zone five staff have met multiple times with capitol the staff To to discuss maintenance and ownership of many facilities drainage facilities within zone five and also within the city of capitol Some of these facilities go back quite a ways in our history and it's a bit unclear on the ownership So we're working through that in the meantime. We've had some success with an agreement with staff To separate the maintenance Issue versus the ownership we have a draft agreement between the two agencies Legal staff is putting the final touches on it now. We hope to bring it back to your next board meeting Which will allow us to do maintenance without having a discussion or or argument about ownership We do continue to work on the ownership issue Our zone five staff are working on updating the mapping of all the drainage facilities And we will hopefully determine that ownership and bring a strategy back to your board to pursue A solution And so with that the recommended action is to accept and file this update on zone five drainage facilities ownership And to approve transfer of 35 thousand dollars from the capitol to reserve funds into zone five master plan funds per The attached form With that I can answer any questions you may have any questions from directors on this item We'll have to see this moving forward Anybody from the community like to address us on item three Okay, we'll bring it back to the board. I move approval the recommended actions We have a motion from director leopold and a second from director macpherson all those in favor. Hi Opposed it passes unanimously move on to item four Which is the board of directors of zone five to improve the payment of zone five share of $1,250 per fiscal year toward the implementation of the county's green business program is recommended by the district engineer mr. Machado Thank you, mr. Chairman and directors The item before you dates back to 2003 when the board of supervisors approved implementation of a green business program The specific item before you is an amendment to the contract with environmental innovations for continued work On the county green business program the zone five share of this contract is $1,250 The recommended action is to approve the payment of zone five share of $1,250 per fiscal year toward the implementation of the county's green business program With that I can answer any questions you may have Are there any questions on this item? We do this every year I don't see any directors questions anybody from the community. They like to address us on the green business program Okay, see none move back to the board. I happily move the recommended actions I think all motions should be said that way A motion for director leopold and a second from director coonerty all those in favor I opposed Okay passes unanimously move on to item five to the board of directors of zone five to accept and file the fourth Quarter report of fiscal year 17 18 zone five expansion construction revenue as recommended by the district engineer Mr. Machado, thank you chairman and directors the item before you is our fiscal year 17 18 fourth quarter revenues They do include $42,234 in drainage fees $9,890 in permit processing fees and $779 In interest and other revenue The recommended action is to accept and file this report on the fourth quarterly report of 17 18 zone five expansion construction revenue With that I can answer any questions Any questions on this item item five Anybody from the community for item five Okay, move it back to the board I move approval of to accept and file the report A motion from director leopold and a second from director harland all those excuse me director coonerty all those in favor I opposed it passes unanimously just trying to get you back in the minutes there director harland So we'll have to get you on the next two So as the board of directors of the santa cruz county flood control district zone five to accept and file the first quarter report of Fiscal year 18 19 zone five expansion construction revenue is recommended by the district engineer mr. Machado Thank you chairman and directors. This item is the fiscal 18 19 first quarter revenues, which include $26,844 in drainage fees $22,085 in permit processing fees In 1024 in interest and other revenue The recommended action is to accept and file this report on the first quarterly report of 2018 2019 zone 5 expansion construction revenue and with that I can answer any questions you may have Any questions Anybody from the community like to address this on this, please feel free to step forward. This is item six again 18 19 05 expansion construction revenue Thank you. My name is becky steinbrunner resident of aptos I just like to point out to your board that none of the documents that you're discussing Is available are available to the public in a convenience copy? It would be very helpful if in future meetings that could be provided in a separate binder And it might actually be required to do so, but it would be very much appreciated by the public I support your your actions and thank you for your time Thank you Justice know the items are available online, but I hear what you're saying in regards to having them in the back of the room Uh, is there anybody that else would like to address us on this item? See none. We'll bring it back to the board. I move to accept and file this report second We have a motion from director leopold and a second from director harlan all those in favor I opposed it passes unanimously and the last item is as the board of directors of zone 5 to approve the 2019 schedule zone 5 meetings is recommended by the district engineer mr. Machado. Thank you, mr. Chairman and directors The item before you is our proposed 2019 zone 5 meeting schedule. We have proposed five meetings one in march june Two in june september and december the recommended action is requesting your approval of the 2019 schedule of zone 5 board meetings Any questions Just a comment. Oh, please Director harlan director christiansen asked that we change the meeting to the afternoon if possible She'll contact you. She has a soak hill creek water board Extra meeting going on for the next few months in the mornings. So but she'll contact you about that Okay, okay. Thank you might be available. Anybody from the community on this item All right, we'll bring it back to the board director harlan. Would you like to make a motion? Move approval second We have a motion from director harlan and a second from director leopold on director harlan's last vote on zone 5 all those in favor I opposed it passes unanimously and that ends our zone 5 meeting with a significant appreciation for director harlan for all Of your work. It's been a pleasure Chair friend if I if I might A copy of all attachments to zone 5 is in the binder at the back of the rail Oh, thank you. Thank you for that clarification A copy of all the attachments are in the binder at the back of the room So We are actually going to we received a request to take an item out of order here Mr. Muchado I'm just going to let you know that we're going to do the pleasure point item We will get to your item before we break for closed session though, however So we are I'd recognize people have been waiting here this morning for this item. This is item 11 Which is a presentation on the pleasure point commercial corridor study including the vision and guiding design principles and the portola drive Streetscape concepts and direct the planning department staff to include these as part of the project description the sustainability policy And regulatory update the santa cruz county general planning county code is outlined in the memo the planning director We have the vision and guiding principles the portola drive streetscape concepts the existing condition summary and the timeline for adoption Ms. Levine welcome back. Thank you. Good morning I'm I'd like to just Briefly say what a pleasure it has been working with the community on this two-year process to Develop the study that's before you today and the chief staff on that has been annie Murphy and she's been coordinating with the community pretty responsive to everybody and has been recognized for that And I'd like to recognize her for that and annie will be giving the presentation Excuse me. Thank you. Welcome back. Ms. Murphy Good morning supervisors We're happy to be here today to share the community work for the pleasure point commercial area Today we'll be reviewing the community vision the guiding design principles And concepts for improving the portola drive streetscape Staff is recommending that your board accept the pleasure point study Into the project description for the sustainability update to the general plan and county code Pleasure point is a unique and vibrant community rooted in its connection to the ocean It is the local destination for dining Visiting unique unique local businesses and socializing Over the past several years there has been an increased interest in development and pleasure point Especially in several large parcels on portola drive that include include few permanent structures This aerial view of portola near 35th Here's portola and this is 35th running north and south shows two auto oriented parcels The left is a auto salvage yard and the right is currently used for auto storage Although not necessarily visible from the street There is considerable amount of land in the corridor with similar uses that is expected to transition to other uses over time You might want to use the keyboard. Yes, it could be troubling Yes, thank you The recent development interest in pleasure point presents an opportunity for the community to meet and create a vision for future development in the corridor And consider improvements to the portola drive streetscape The community planning process for the pleasure point commercial area focused on the commercial properties from 26th avenue to 41st avenue And the portola drive streetscape in this area This shows the 26th avenue at the western end and 41st avenue at the east However, as lower 41st is also part of the pleasure point commercial area The vision and guiding principles in the study would also apply to commercial properties on lower 41st The planning process began with an evaluation of existing conditions The team met with local stakeholders and agency representatives to identify concerns and priorities for the corridor The analysis by the project's economic consultant a e calm Found that there is a strong demand for housing and also some demand for new commercial development as part of mixed use projects At a series of three community workshops each attended by 75 to 150 people and led by the project consultant mig The community created a vision guiding design principles and potential streetscape improvements for the corridor An online survey provided additional community input The study before your board today reflects the input from the community as well as from public works and economic development staff The community envisions the pleasure point commercial corridor as a vibrant and eclectic place New development would include diverse architectural styles a variety of commercial uses and attainable housing Portola drive would be a more complete street the complete vision statement is included in your packet The guiding design principles For the commercial corridor implement this community vision The guiding design principles support economic vitality by encouraging a mix of local businesses and workforce housing A variety of architectural styles and materials are encouraged The principles also support publicly accessible plazas landscaping and public art To improve site design in the appearance of the streetscape parking will be located at the rear of parcels where feasible Regarding parking I wanted to note that page 13 of the guiding design principles States that three-car tandem parking is allowed in the corridor This is an error and the guiding design principles should be revised to read tandem parking is allowed for single and multifamily uses in the corridor This error will be corrected in the final draft Moving on now to building height. This was a key discussion item at the workshops The guidelines would require new buildings to expect the existing commercial height limit In addition the principles would require any third story to be stepped back from portola drive and from any adjacent residential properties Locating taller portions of the buildings at the center of parcels Helps to reduce the appearance of height and provides additional privacy for residences From 26 avenue to 35th avenue includes many residential parcels The guiding design principles support this portion of the corridor Transitioning to primarily residential uses Especially the larger auto-oriented parcels on the north side of portola as parcels are redeveloped The middle and eastern portions of the corridor From 35th avenue to 41st avenue are envisioned as commercial mixed-use areas Building upon the current mix of local businesses The street-shape concepts implement the public realm Guiding design principles The portola drive corridor from 26 avenue to 41st avenue Includes an 80-foot right-of-way that is currently devoted primarily to vehicle travel Bike lanes are narrow and are shared with parking lanes And crossing portola can be difficult for pedestrians as there are a few crosswalks and stop signs In the streetscape concepts illustrated above The portola drive corridor would be repurposed as a three-lane road with a center turn lane The new configuration would allow for wider and cipher bike lanes buffered from vehicle traffic An additional parking along the corridor here you can see the center turn lane the two driving lanes And the buffered bike lane with green paint for improved visibility The configuration would also help to calm traffic making the roadway safer for pedestrians and for cyclists The study provides a near-term and longer-term approach for implementing the vision for the corridor The near-term concepts can be implemented with painting and striping only Whereas the long-term concepts include new hardscape and provide additional improvements and require additional funding to implement In the near-term concept shown above for the portion of the corridor from 35th to 38th avenue Back in diagonal parking would be provided on the north side of portola to increase on-street parking Diagonal parking that is back in is generally seen as safer for bicyclists And for children entering and exiting vehicles than pull-in diagonal parking and has been used successfully in similar roadways in california This shows back in diagonal parking on highway 395 in bridgeport This illustrates the long-term concept for the middle portion of the corridor Additional improvements from the near-term include more street trees pocket plazas at intersections and shortened pedestrian crossings The streetscape concepts also include additional safety improvements to help maintain traffic flow and improve safety at specific intersections Potential improvements include new and reconfigured crosswalks flashing pedestrian beacons and a new stop sign To ensure that the proposed streetscape improvements provide optimum safety and maintain traffic flow These concepts would be evaluated in a traffic study as part of the eir for the sustainability update The pleasure point vision supports larger county-wide goals as reflected in the county strategic plan The vision supports new housing in the corridor The guiding design principles support local businesses and community vitality The transformation of the streetscape will help the roadway function better for all users Support community mobility and increase enjoyment of the streetscape Here are the next steps for the pleasure point corridor study After the study is accepted as part of the sustainability update project description An eir will be prepared In 2020 staff anticipates releasing the draft eir, which will include public review comments and community meetings Staff anticipates returning to your board in 2021 for review and adoption of the sustainability update To conclude it is recommended that your board receive public comment And accept the pleasure point corridor study and further direct the planning department to incorporate the study Within the sustainability update description and evaluate the study in the environmental impact report Thank you Thank you. Ms. Murphy. Are there any questions before we open up the public commenter? Supervisor Leopold Thank you chair. Thank you for the presentation. I really appreciate it. I appreciate the way staff has worked With the consultants and with the community. I felt that the community process was well attended and these This plan Or these guidelines reflect what we heard from the community and I thought that was a nice dialogue That went on and the efforts by staff to incorporate the concerns by the community. I uh, I think everybody appreciates um, the I'll have some other comments at the end, but I wanted to ask a question about um What happens with these Guidelines after we do the environmental review process How do we codify what what's here? There are A lot of different ideas and recommendations and criteria In in this plan and the way We see to implement those will be different for different pieces of it primarily the the Guiding design principles will be part of the countywide design guidelines, which are also They're underway now and will be part of the update We will keep them separate as some kind of appendix so they keep their integrity as pleasure point guidelines But they will be incorporated into that overall guideline And then there are other pieces that may end up in the zoning ordinance or the general plan if their policies And we'll take that one step at a time as we go through the analysis in the coming year Some concern has uh been relayed that that by having things in different places and possibly Repeated in different places that uh, it can result in It being updated in one place but not updated the other or how how can we ensure that that does not happen? um I think we agree with that. It's it's not um It's not helpful to have something repeat in too many places partly because you get virginitis, you know and other difficulties But the character of the recommendations is there's a variety of them So there are some um, they do kind of properly belong in some different parts of the county regulations So we'll be mindful of that as we go forward. Okay The last thing I just want to ask about uh, is the tandem parking that the changes from What's in this writing and what you explained could you say a little bit more about where tandem parking is Would be suggested and how that would work um tandem parking is currently allowed and in fact three car tandem parking is allowed in the pleasure point residential district and in Um, uh manufactured home zoning and there are a lot of manufactured homes in this area But we're not recommending that there be three car tandem parking, you know as a rule in multifamily because it's pretty Some of the comments actually people made we agree with it's pretty difficult to implement. It doesn't work very well so um generally tandem parking as it is in the rest of the county will be allowed and um And we would expect to continue the three car tandem parking that's that's currently in the code, but um The report should not have said three car tandem parking in multifamily. That's was an error. We'll correct it um, there is actually one more uh question um in the the uh the uh period of time between Uh this process and the adoption of the plan uh, what uh Can we say to people who coming in with development projects? Before this process is done to ensure that the community will is is well respected Well, that was of course one of the prime motivations for going through this process was to have the community will Set out prior to development applications coming in So even though everything won't be codified in the very near term because we're going through an environmental review process um, I It it it puts forward a starting point for developers that previously didn't exist They know what the community will is now And it will be the place that they begin instead of beginning in some entirely different place And I think that that's actually very valuable. Um, also similar to the sustainability plan The board will have accepted the document and that also shows the will of the board and these are discretionary projects And there is a lot of discretion in the process and that's where we implement All of this So you will be evaluating projects based on what's in this document as well as our current code Our evaluation will be informed by this process. Okay. Thank you Any other supervisors before we open up for the community supervisor? Yeah, congratulations on supervire leopold and the Participants and getting this plan this far. It's been a long process But I think it's going to be one that's going it is going to be well received One question, uh, I I can't remember the and I agree with that the back-end parking I don't know that that's ever been a part of a major plan like this before and I understand the safety aspects of it Has that been proven to be successful in any way safety implications in particular? And if you're parallel parking, how much is that? Or back-end parking parallel, uh, does that save one space per 10 or something like that? Because I know that didn't open my district, uh, but it's on a highway and the Cal Trans doesn't look favorably on that type of thing of backing into a highway, but I think this is a good good, uh Measure that you're putting in this but how many does it save parking spaces and has it been shown in other communities to be Really improved safety aspects That's what our consultants tell us Um It does increase the number of spaces over street parallel parking and that's why it's being suggested because having there be Adequate convenient parking but not have it be kind of overwhelming to the streetscape is something we heard quite a bit So in order to accommodate the need for more parking We go to diagonal a diagonal system and the back-end parking Will be specifically looked at in more detail by traffic engineers as part of the eir So that we can assure ourselves and the department of public works that um, it does increase safety Now we're going to open it up for the community This is an opportunity for you to provide uh feedback on the presentation here on the pleasure point commercial corridor study Good morning. Thank you for waiting Good morning. It's still morning I'm patty brady a member of save pleasure point Loosely based well supported group of pleasure point residents And business owners our backgrounds diversity and lifestyles Forge our inclusive community spirit Our response to planning's proposal for portola. We're in your study packet. We appreciate you're taking your time to read them While closer, we are still not in full alignment with planning gaps will require ongoing scrutiny of projects and plans Let's avoid that We support reasonable growth. We also want strong guideline language Assurances the development changes will always respect our village's vibrant independent and low key character The word will is repeatedly used in these Proposed guidelines. We ask that will be replaced with shall shall requires adherence Will has no teeth We request a new first sentence be added to the vision statement as follows This vision statement is key for describing how Future public and private improvements shall meet community reflected desires Followed by pleasure point is a vibrant and a collective place where people shop, dine Live, relax and interact reactions to granting fewer On-site parking spaces include it's ridiculous to the county will okay it because they don't move here When did you last move two cars to get to yours three car to tandem parking will frustrate portola residents Many will avoid the hassle of parking in the The part the hassle of parking in their projects And park in the avenues challenging avenue residents and visitors to the already limited on-street spaces At minimum mixed-use Projects should be covered under 13 10 5 5 2 allowing on-site Parking space reduction per in and out traffic Avenue residents should not be forced to subsidize Portola's private developers having insufficient site parking With 15,000 people a day using portola. We endorse a traffic study conducted in peak hours High season with central fires input for emergency exit issues And a one-year trial period before making permanent changes including three lanes Pernera streets and lots of pedestrians only delivery trucks delivering to an avenue should use the avenues Before you move this forward, please advise planning to replace a wheel a shell Add a new first sentence to the vision statement Use 13 10 5 5 3 have a one-year trial For portola streets of gates disallow portola delivery trucks in the avenues and disallow Three-car tandem parking. Thank you. Sorry. I have a sore throat Okay, great. Thank you. Thank you very much Anybody else like to address us on this item, please feel free to step forward I've probably used portola road. I I just sort of figured maybe between three and six thousand times in my life And I looked at that image and I said Portola road Especially when people commute and gets pretty packed and if you Take that road and bring it down to just two lanes instead of four I think that's going to already have a negative impact on especially on high use times in the afternoon and and When people use that road I just when I'm looking at and and to the The difference in parking than there is right now Seems to me that the impact on traffic is going to be which is we have Problems with traffic all over Santa Cruz because such a wonderful place to live. I just think That that is a that just from my initial reaction said that this would seem like a real Good idea for flow of traffic. So some of their ideas seem really beautiful. So thank you Thank you Morning welcome. Thank you for waiting Hi, my name is Barbara Spencer. I've lived on 37th avenue for about 10 years and my husband for about 40 He can't be here. He's probably on his way But we both agreed strongly and wrote a letter yesterday. Sorry it was late But there were two major concerns the first one even though we loved most of the plan looks great I feel like the primary Objective of the plan needs to preserve Portola as a main traffic artery is living on 37th or anywhere around there It's hard to get out of the neighborhood already with a given a traffic and we have with four lanes Is difficult to get out of our neighborhood. We want to go either shopping or to work or whatever And as we get toward rush hour early in the morning on weekends when there's rush peak times is surfing and beach and weekends There's already a long string of cars even just to turn right We have to wait and then to turn left we go around the block over to 38th avenue to get out so Peak times, okay, but I believe that if you squeeze the four Flow lanes of traffic into two flow lanes. This will cause pretty much non-stop string of cars I call that gridlock So even though there's a provision for lanes for people to turn left I think they're going to fill up really fast because it's going to need to be short because You're going to need so many of them moving down that street. There's so many different turns So that was my first issue that both kevin and I feel really strongly about and then the second issue Is on 37th avenue itself A lot of people who jaywalk there we see a lot of foot traffic up and down 37th avenue people with strollers bicycles surfers kids mobility devices and the the primary thing that people do to get across 37th right across portola at 37th Is to jaywalk because most of the draw at the at the shopping mall there the l rangel shopping mall is coffee tophia A cross fit place in a yoga place That's most of the people we see going by with coffee cups and yoga mats And there's also bus stops right there. So even we we're often pedestrians along there We don't see that many people walking on portola, but we do see a lot of people crossing at 37 Are needing to cross more safely So i'm a strong proponent for crosswalks at 37th But thank you. Thank you for the feedback. Anybody else like to address us on this item now is your opportunity Good morning. Good morning. My name is patty ellar rob We own the the family has operated the l rancher shopping center at 38th and portola for 44 years We also have the complex at the corner of 41st in portola pleasure pizza suda 38 years we have 45 Local mom and pop very successful businesses out there that have worked very hard for many many years They all love pleasure point as well as we do so We did send in our comments and our concerns to county planning and also to you the board Two separate letters one from el rancher shopping center one from the welt dollar company I'm asking that you please revisit our comments and our concerns. We've been out there a long time We represent a lot of great local business out there And we're very happy about the proposal with the corridor. We do have concerns About the traffic We hope to meet Reach a happy medium with the road because there is our understanding around 15 000 cars a day traveling those lanes As you enter and exit the shopping centers now you are waiting and so to reduce those lanes down Something there's going to have to be a great compromise because you're waiting now I love the traffic study. I'm hoping that that will be considered The painting that's being done out there for a good 12 to 15 18 month test period Because once those permanent improvements are made as you know, it will be forever So it seems like a really good idea to have a really good test period All the on-street parking that's being created. There needs to be strong funding for major parking enforcement Along the front of el rancher shopping center. We paid to have it painted red years ago because it's cluttered even years ago with four sale cars Homeless sleeping in the vehicles Storage so really heavy parking monitoring is needing there's photos in your packets of the kind of vehicles that are being parked out there now so Again, please Review these letters and our concerns out there and We're looking forward to a happy medium to make that a really more vibrant commercial area out there And happy holidays. Thank you. Thank you. Thank you anybody else You can feel free to also to line up if you would like. I mean to help expedite the process Good morning. Thank you for waiting. Yes. My name is michael radium a 32 year resident pleasure point been in the same place I have a few comments. I fully support the development of our portola drive I have been to all three of the community meetings. Thanks for john lee appalled for holding those They were fantastic. They were well attended and people were very enthusiastic And I think the plan that was collected by meg and the planning department represents What my feeling was of the people that were there Also, I'm an active member on nextdoor.com. I love the comments on nextdoor.com are also incorporated in a lot of that plan So I recommend that you accept that. I do have a few comments. I'd like to make though First there's one mistake in the plan. It shows that there's an existing stop sign at 36 and portola There is not a stop sign at 36 and portola at this point The future plan also shows us a stop sign at 36 and portola I can tell you that we do not need a new stop sign on portola drive And all those 15 000 cars are going back and forth along portola drive every day don't need one more stop sign It really does not serve a purpose What's really needed along portola drive for those residents Is crosswalks and lighted crosswalks that are pedestrian activated. That's what we need to get people across Not necessarily more stop signs and what should be considered in the long term is roundabouts I grew up in a city a very large major city with lots of roundabouts And they're very very I found them very safe and traffic flowed very well secondly, I'd like to Say that Landscaping and the county the county often does landscaping around various parts of the county and it's built it's lit and it's maintained for about a year and then it's let go And I think that when you consider doing landscaping as part of this whole development If it's a if it's county maintained landscaping it needs to be low maintenance and it needs to be addressed every once in a while Am I 33 32 years of living in pleasure point? I've never once seen a street cleaner And also on parking is a major concern for all of the residents in pleasure point And we're all worried about the traffic from those residences and businesses flowing down into the avenue and if in fact the Bonus parking is adopted to some of those businesses. We ask as pleasure point residents that you provide permit parking 24 hours a day 365 days a year to protect our community from all that overflow parking that'll happen because the Regardless of what the codes say there will not be enough parking for all those cars. Thanks Thank you. Thank you for the comments Good morning. Welcome. Thank you for waiting. Hi My name is Lana Lisa. I'm a resident of pleasure point I Pick up trash when I'm walking with my dog in the neighborhood I think I don't think it was addressed at all what the trash Is there going to be pickup? Is there going to be street sweeping 30th avenue is a really good example of A very disrespected street I would just like to know more about What's going to go into trash pick up the trash cans that are on 41st Constantly overflowing with all the coffee cups take out food So just want to bring that to their attention Thank you very much Morning. Welcome back Good morning. Becky Steinbruner resident of aptos. I attended a couple of these meetings Because i'm interested in public process And I enjoy seeing when the community is given in the opportunity To weigh in I was distressed as many were by the process at those meetings That mig used with the little clickers people would ask questions for clarification And the man would just move on So the level of input and the accuracy of that I think was somewhat distorted by The way the meetings were run I do not see that this really addresses fully the neighbor's concerns overwhelmingly about reducing Portola drive from a four lane to effectively a two lane road I think you really need to um what I want to ask is has Have you held a community meeting? In the evening to show them this plan the final plan not just saying this plan Respects their their wishes in addition to economic development and public works Have I I ask you respectfully to have Another evening meeting and show the community this plan and get their input before it moves any further along Because I don't think it really does respect Their input that I heard overwhelmingly at the meetings that I attended I also really question and I remember an issue that the community had is about delivery trucks with increasing the need for delivery trucks by Adding mixed use where will these delivery trucks go? Is that the purpose of this middle turn lane? How will that affect the overall traffic flow? and Access in and out for residents and clients I have as a cyclist a lot of concern about the backup diagonal parking coming through a bike lane Think about that at night already we've had many fatalities with vehicle bicycle accidents because Motorists just don't see the bicyclists If you're backing up you have even less visibility Less attention on who's coming through a bike lane And I think that's a very poor design Accommodating that does not accommodate or address at all the cyclist safety safety in our area I also really want to point out that We need to be mindful of the state's incoming proposition 35 8 857 and I'm sorry if I got that number wrong From scott weiner basically taking away Your right for discretionary approvals of anything. So how are we going to address that and Really hold on to our neighborhood characters Again supervisor leopold. I ask you to hold one more community meeting in the evening and show this plan to your constituents Thank you. Anybody else like to address us. I'm sorry You can actually only address us once on the item apologize about that But anybody else would like to address us. Please feel free to step forward All right. Good middle day supervisors. So I second everything becky strained booner has said And please mr. Leopold. Let's have another meeting for our people One after you know after work so we can all attend You started out ladies presenting about the wrecking yard and another space and I was wondering what the significance of that was In that area I have worked in that area. So I am familiar With the traffic and the flow and and all that being a mechanic and I think reducing four lanes down to three is just a really bad idea There's already traffic as it is and everything is working And I don't see cars super duper piled up and backed up and there are sidewalks and people using that Lady mentioned about the trash. There hasn't been an extreme effort to keep what has been there clean So with this new bill and everything it'll look nice and then it'll get back to being the same way Becky Steinberg made a great point about the parking you pulling in and backing out and there's a bike lane right behind there That is a call for more more accidents and Um For me knowing that this uh, this country is in a deficit The california is in a deficit San Jose is in a deficit and in a pension boom They actually give out more in pensions than they do in taxes and santa cruises in a deficit This proposal is going to cost more state money I mean, I don't know where all the money comes from but you will be throwing money at city beautification when there are other issues Like our water shortage our housing shortage our homeless shortage that should be addressed first And then and then we can get to to the city beautification But I just um, I don't think this plan is beneficial And as you you heard the lady who has All the businesses she doesn't think it's beneficial. There was a lady before me who spoke And she was you know, she had some good clauses another thing I wanted to just bring There's nothing where it talks about um parking meters And so, you know, it's like here. We're getting this taxpayer money. Is there a clause that says that this will be free For the public or all of a sudden are they gonna be parking meters everywhere? And then now people can't park and they have a two hour limit and they can't go shopping and all this and all of a sudden It changes the whole way and dynamic that pleasure point is And uh, what about trees someone mentioned round about there used to be a beautiful tree In front of the boardwalk and somebody cut it down to put a round about So is there any clause that says we'll leave all the wildlife? Especially the trees that are native to Santa Cruz and part of our image and our culture So we won't bulldoze them down for a round about because You know, this is this is uh, this is what we're up to create So, uh, thank you for your time. Thank you An evening meeting seems essential And the comments of the previous speakers have laid out a whole host Of problems that need to be carefully evaluated Reconsideration needs to be done A friend of mine used to say it's not development. It's desecration and dispoilment And having lived in Aptos 37 years with these development projects that sound so good improvements vision Upgrades It's like this is a beautiful coastal area and this sounds like it's going to provide gridlock And uh, going to be much worse and I know that little area personally I know people who live on 38 And I was there on 38th and Portola Uh, a number of times in 2010 2011 protesting the rollout of PG&E smart meters when the previous board of supervisors You were on it at the timely and pulled I think Had passed a resolution calling for Yeah, it was an ordinance saying it was illegal to install These meters but the share of You know escorted Wellington energy on behalf of PG&E But I remember going across the street to the coffee shop I remember there was already traffic then and pedestrians crossing so every Point that was brought up here and about Cutting out those and making it less than four lanes when it's serving the public Even with a lot of traffic now. I think I'll just make it worse. I think this needs to go back to the board I don't you know the whole question. Why is this needed? Why is this happening and and who's benefiting from it? Sounds like these small mom and pop businesses will be Ruin this so happens often happen with big developments. Thank you. Thank you. Anybody else want to address us on this item? Okay, we'll bring it back to the board supervisor Leopold. Thank you chair Thank you for the testimony You know, uh, I just want to say a couple things about why this will work was done because for those who Don't live in the area may not remember Um, what happened is that pleasure point has been going undergoing? a uh, a rejuvenation over the last 10 years Um, we've seen that on lower 41st and as the development proposals started to uh To show up on portola. There was a lot of concern raised by community members about the kind of development that was being proposed Uh, and rather than trying to fight project by project about what those would be um I asked this board uh to and the planning department To support a design a process so we could define what it is we want on the corridor To make it more likely to get that we will get what we want rather than trying to fight individual projects um the county Did the three workshops? And I want to express my appreciation to save pleasure point patty brady michael ready spoke here today as part of that group, but they did an amazing job Amplifying these workshops to people They posted flyers on telephone poles. They used next door. They sent out emails And they ensured that we had Lots of people at these meetings. I think the first meeting we had a Close to 140 people. It was on a saturday morning The next two meetings were both in the evening during the weekday We had a lot of discussion about About what we would like to see what what the community would like to see as in pleasure point We had a lot of discussion about the What would happen with the road? Because one of the things I found in the conversations that we had with people or that I had with people During this process is no one Once pleasure point to change too much and when you ask people what does pleasure point look like what would you like to see? It's hard to describe an architectural feature that that marks a pleasure point. It's Uh There's a feel and one of the things that is fairly consistent Um in pleasure point a lot of other places, but in pleasure point in particular is people like to walk and bike And so part of the streetscape changes is trying to figure out how to uh support Safety and accessibility for biking and walking in the community Um As part of the the suggestions about what to do at the streetscape The idea was to have a test period where it was more striping than concrete to to assess whether Um, this would work out or not I would just say from my personal experience When the city of santa cruz decided to take soquel avenue, uh between branza 40 and uh seabright And turn that in from four lanes down to two lanes with a turn I thought they were completely crazy and I drive that regularly on my way home and I thought I'm going to be stuck in a traffic jam every day But it hasn't happened. It doesn't mean that there isn't traffic It doesn't mean that that traffic doesn't occasionally back up But it isn't like i'm stuck there looking at the whole foods for 15 minutes Why I wait to inch up a few of a few Inches so I would say that there are there are good reasons To think about this road diet that it does promote Safety and biking and walking and I think as we see New developments on there. We will see different uses of the streetscape For pedestrians and bicyclists Um And I think also just during this process we talked fairly extensively about these streetscape changes. So Some said that they came to the meetings, but I went to every meeting a whole meeting Stayed got there early stayed late talked to a lot of people And in this process we're going to go through an environmental review where the traffic study is going to be done To take a look at what the impacts are And then if it clears that that hurdle Then we're going to go through a test period. So we're not We're not rushing into anything And I think it's worthwhile to take a look at it, especially since the beginning and end of these are two lanes as well So I think it's this is a good piece I think that Some of the issues that were brought up we've taken Some work on already The question to parking is a is a big issue. It's a big issue everywhere. It's a big issue in pleasure point It's been a big issue with some of the new developments that have been proposed there So creating more parking on the street seems to be useful Because I've heard complaints that our parking standards don't adequately address the parking needs in commercial establishments And if we're looking at mixed-use housing and we think about Some of the requirements from the state about that, you know, it's going to be a constant struggle. So increasing On-street parking seems to make sense, but parking enforcement is obviously very important as well Right now the county public works is in Conversation with the coastal commission about changing the parking district in the live in the pleasure point area We've had the same Footprint for that for a long time But it it hasn't included portola drive and one of the things we're looking to do is Increase that so we can do a better job of parking enforcement On on portola drive and I think that will help us with these long-term issues That will be in place before we make any of these changes And I look forward we'll be we'll be hopefully looking at this A new parking plan before the next summer and that'll be something that that I share with the public The the questions about lighted crosswalks and roundabouts Are really important. This board Supervisor friend and I brought an item to try to figure out ways to use some of our existing resources to increase the availability of funds For lighted crosswalks. We're going through that process right now to it to To make sure that we can use that money But but lighted crosswalks are a way in which it can really help people see the pedestrians and I I think that as we look at this streetscape that is one of the tools that we that we can use The issue of roundabouts is really interesting. We had some conversation during these workshops about roundabouts And it really said we need to talk about it some more because there were a lot of people didn't understand Them and I know in conversations with our our relatively new public works director That there's there's an interest in looking at them again, and they they're a way of Of helping it make it safer for pedestrians and bicyclists and also moving the cars without stopping them for Stop signs all the time. So that's a that's an ongoing discussion about what we're going to do But the idea of crosswalks, especially That make sure people can see them are very important One of the piece of testimony was about trash and that's very important I know we've recently gotten some concerns about trash pickup on 41st avenue And and our staff is as well aware of that and I think we're increasing pickups of some of that trash receptacles but as we think about Portola and if we look for expanded sidewalks, we're going to need to increase the amount or availability of trash receptacles and the associated cleanup of that you know Over the last year and a half our economic development office has tried to work with Pleasure point merchants about setting up a business improvement district that could address some of these issues The merchants were not ready for that now But but there may be a time to engage in the conversation And that could also help with providing a modest amount of resources to do a better job of taking care of landscaping and everything What I would just also like to say is I think some of the recommendations that we heard from the community are important adding this first sentence in About that this vision statement is key for describing how future public and private improvement Shall meet community needs. I think it's an important statement. It should be added to the vision statement I think that the clarity about the tandem parking is important because we looked at that and thought Not sure it's going to work And so I I appreciate that That we have that in there And I look forward to Sharing This even more broadly than we have continued to do that and through the The environmental review process that provides lots more opportunities for people to weigh in on on On this plan the guidelines and everything else So I would move approval of the recommended actions with the addition of that first Sentence and if people wanted me to read it in I can again Um With the addition of this first sentence in the in the vision statement that said this vision statement is key for describing How future public and private improvements shall meet community desires Uh, and I look forward to the process. Is there there's a motion? Is there a second? Excuse me chair friend if I can interrupt if we could also add to that because of the way the recommended actions read in this particular item We do need to have to include the staff correction to page 13 of attachment one packet page 118 And that talks about the the tandem parking. Thank you for that clarification, and I would of course add that to my motion Is there a second There's a motion from supervisor leopold with additional information direction There's a second from supervisor coonerty. Is there any additional commentary all those in favor? I opposed it passes unanimously. Thank you all that waited for that item we're going to move back to item 10 which is a Presentation on recycling and solid waste services long-term planning and fiscal sustainability and approve an approval of non-exclusive Roll-off franchise agreements and take related actions as outlined in the memo of the deputy ceo slash director of public works We have the solid waste and recycling services update good Morning still for another couple minutes Welcome back I There we go Last year your board approved A new 10-year Franchise exclusive curbside hauling contract with green waste recovery Began in january of this year and is going well so far We're going to give you a brief progress report on that You also approved a number of short-term commercial roll-off box contracts And it's time to make some decisions about the future of those We'll be making some recommendations and asking you for direction And lastly now that the operating issues are more or less in hand It's time to turn to some of the Long-term issues facing recycling and solid waste Both to respond to some new state mandates as Well as to address the county's own zero waste goals We have with us today rob hilton from hf and h consultants who will be doing the presentation And of course we'll be happy to take questions afterwards. Thank you. Welcome back. Thank you Good to be with you today. You're gonna confirm that the microphone's on on the bottom there Okay appears to be I need to get closer though so We're gonna try and move fairly quickly today And if you've got questions on follow-up happy to get into details with you But we want to give you a bit of an update on the status of the recycling and solid waste system changes that the board's been working on really for the last Five or six years And came into fruition as as tim said with the new agreement in january We also want to give you some specific feedback on a new System that has been in place And we did some audits of that system and there's some outcomes that we want you to take some action on And then we want to give you a preview of some of the long-range issues that we'll be facing the solid waste enterprise over the next few years To start to prepare you for those discussions So by way of background Your board has adopted fairly Progressive goals around your solid waste program, especially for an agency that owns a landfill You have a zero waste goal that looks to reduce the amount of stuff We send to landfills and incinerators and instead reintroduce that stuff into the productive economy So as we entered into the strategic planning process That was a central element. We were also facing Six seven years ago a real financial problem in the enterprise And it was resulting from a significant decline in the amount of revenue you were generating from disposal activities And continued increases in the regulatory demands for the operation of those facilities as well as the need to staff them So we really looked at a system of changes that were adopted The franchise agreement was a piece of that We regulated and franchised a number of gray market service providers That we'll talk to you about in a little bit to try and control that waste flow and to control the activities that were performed for those generators And you've adopted a number of ordinances and policies to reduce the amount of stuff that is being littered and ending up in landfills So um in the implementation of that you've made real progress You're exceeding the current state standards for recycling programs and really meeting The visionary standards that they have for 2022 to 2025 in a lot of cases There's more work to be done there, but you guys are well along the path The new franchise agreement adopted a number of new services that targeted some priority areas like illegal dumping Provided resources for that provided some additional service to customers So that for example they can get rid of bulky items with a collection service rather than pitching them into the ravine or the roadside You also provided for organics services for all customers Which meets the the 2022 standards for the state and recycling For all customers and there's some policy work that needs to be done to Fully implement those things as the state wants, but you have the hard programs and that's the expensive part and that's important As a result of all of this you've been recognized nationally You've received awards from the national recycling coalition and the north american hazardous materials management association As well as a number of state organizations You really are leaders in what you're doing and that's both for the environmental stuff that you're doing But also for the financial sustainability and some of the policies you've adopted there So I talked a bit about the new countywide franchise agreement It generates about seven million dollars a year in new revenue for the county That will be fully implemented with the january one adjustments that happened in 2019 So that's in contrast to what was a 15 million dollar Revenue for that enterprise. We've added another seven So it's much more stable now and you're in a position that you're contributing to reserves Which is critical because you're facing the closure of your landfill in the next 10 to 15 years They need to build a new transfer station and the need for some other infrastructure So contributing to those reserves is critical. So you have the money to do those things I talked about the expansion of service real focus on in anticipation of sp 1383 that targets getting Organics out of landfills organics generate methane methane is bad for climate So we're trying to manage that in the right way and a big piece of that is the behavior change Your board has made a priority of making sure that people understand what goes where what's recyclable How do we participate if we're providing this infrastructure and some resources have been dedicated to that You've also Regulated those gray market haulers as I was talking about and that turned out to be the very small guys that are running around in pickup trucks And collecting bags of trash in the really remote parts of the county and we've given a couple of those Entities franchises so that they're operating Uh within the the bounds of the county and provides a level playing field for the other Franchisees and the really big guys big roll-off boxes that are serving large commercial generators or construction Sites and that sort of thing And we did that in order to understand what those folks are doing who they're providing service to what recycling activities Are going on to make sure that they have to provide recycling services And that they're not able to sort of have a race to the bottom by cheeping out on that Provision of service And also to make sure that there's a level playing field that everybody is paying the same fees using the same landfills All of that kind of stuff So We audited the very large haulers. There are eight of them in the county And if you remember from about a year ago, we told you we had this initial regulatory period of about five years To see how things would go And your board extended that for another year and actually rolling one year terms last year And you directed us to go in and audit them and see Are they doing the stuff the way that we're supposed to be doing it part of what we did in that revision was to get some Clarified and simplified fee payment and reporting requirements. Some of the providers had said we don't really understand this So we gave them examples and templates and tried to make it easier for them We also were very clear with them. We had a meeting to talk about here's what you need to do for recycling and organics We knew that that was a deficiency in their service previously and we said we're serious Here's how you do it. You need to be doing it. This isn't an opportunity for savings And we enhanced the county's contract management tools around that so that if we found they weren't that the county could Do something about it so Our findings were That there were a number of areas of concern around the reporting and fee payment Most of this is small math errors that can kind of get Resolved as the reports come in from time to time and there are some things in the format of the reports But there were especially with the two largest haulers in the county. There were some significant Fee payment issues with the county and we did our audit on the basis of sort of selectively a few months And so we'd like to look through and understand the magnitude of those fee under payments over The full year rather than just the selected months to understand what that really is worth because it may be significant The other stuff was really clerical and and sort of minor in nature and it's things that can be dealt with operationally The bigger issue that we found was these folks just aren't providing the diversion services They're good at providing construction and demolition boxes that can go to the county and be processed for recycling They're good at providing solid waste containers that can go to the county's landfill and be buried But they just have not provided the recycling and organic services by and large Green waste recovery is the exception to that because they have the countywide franchise and they're providing the services through that means But there are a number of education requirements service requirements that they're falling down on around that and so Our recommendations around this service are to conduct more comprehensive audits of the two large haulers to make sure that We calculate the true magnitude of the under payments and that the county recovers the fees associated with that That we assess liquidated damages based on The clerical errors and the other errant reporting types of things that happened as well as the failure to provide service As sort of a warning the county is going to take this stuff seriously We don't intend for those to be you know devastating dollar amounts But enough that it sends the message that the county is monitoring this and taking it seriously More close monitoring of each monthly submittal and following up on each one rather than waiting for a year to happen And doing the audits to correct those things and I think that that'll get the folks into a better rhythm And then extending the system for one more year to see how that goes We did that last year and we found it was going about as we expected it would we weren't getting the performance in some areas And so we're adding to that that during this year so that if it doesn't perform We have a backup plan that we would negotiate with green waste recovery Who is doing a good job of providing those recovery services around providing permanent service? We would look probably to keep this system open for temporary and periodic service like construction Or large cleanouts, but we want to make sure that if your regular trash service is being provided It's being provided with a recycling container in an organics container and that you have that access to service So we would look to negotiate with green waste to see is there a cost efficient way for them to be the provider of that service With the other things that they're doing And we would bring all of that back to you guys by september So that's that we'll come back to that in just a second on the nero I want to give you a little bit of a preview of what we'll be working on for the remainder of the fiscal year A big effort is underway now that we've sort of shorn up the foundation on the financial front To look forward at infrastructure and capital planning You've delayed equipment purchases through the recession until very recently And that stuff's starting to get caught up We're going to work with the landfill staff to understand what are the real needs out there as we approach closure of the landfill You will ultimately need to close the landfill and that tends to be a you know, 10 million dollar plus exercise You don't have those monies set aside. You do meet the current formula for the state for fiscal assurance and that's good But it is a big Expenditure when you do it and we want to be thoughtful about timing that appropriately At the same time you need to build a transfer station at that site so that when you stop accepting ways to put it into a landfill You have a place to take it someplace else. That's another 10 million dollar plus investment So these things need to kind of be plotted out. We need to think about what's the timing of them What impact does that have on the enterprise and can we save up enough money in the intervening period? part of that is looking at Revenue sources like the 9c assessment that exists today and figuring out what role they play That assessment was put in place pre prop 218 and so it's not currently compliant with prop 218 standards It's fine. It's grandfathered in but if you want to raise that revenue or adjust it You would need to kind of reformat that so that's an avenue that you could take Um, and so we'll look into what that would mean And then there's state regulatory compliance sp 13 83 is the big issue And there's a number of requirements placed on the county both as a organizer of service and as a facility operator And so we need to get you a plan for what those obligations will look like and kind of how does that fit into this Infrastructure and capital planning and to the greatest extent possible We're working with regional partners on that you don't have the economies of scale by yourself to make a lot of these Things economic and so we're trying to work with local nonprofits with other JPAs and other cities that are in the county and things like that to figure out How can we leverage regional cooperation to make this more cost efficient for the county? So I just gave you a lot in a fairly quick period of time there Um Really what we're looking for from you today is your blessing to continue the nero contracts through the end of next year While we do that negotiate with green waste as I discussed And then come back to you By june with a description of the long-term infrastructure needs and by september with The contracts and things related to the nero system Great. Thank you for the presentation. Are there any questions for board members before we open it up supervisor McPherson Yeah, thank you First of all, I want to thank the public works department and the administrative staff throughout in particular for getting us where we are I mean have to have national recognition in this You know waste aversion program is really significant and I know it's not a Thing you talk about around the dinner table, but it's really a big thing It's a necessity of life in essence one of those things you you don't realize how much you needed But you need it very much so and I want to about the you know the increase in rates that's come about has been the result of understandable increased Orders by the state should we say that What we have to do so I do appreciate that That the general public of santa cruz county has accepted that and We're going to probably have more in the future because of increased Criteria that we're going to have to meet and the future seems to be in serving the organics and Clearly so I hope that we can really You know just address that as you have said and that The education part of this is really really important because The best The best way we can address this is to Address their collection system of garbage at the point of collection If If we have to separate and all it just makes for more work and more cost for all of us So I hope the general public understands that and we can make that clear of how we can reach that goal And I I don't know that Um If we I guess you know the point of vista landfill is the landfill that never closes as we've said But uh, it I don't know if we Should we ever close it really? I mean shouldn't we keep it open at least for self haulers because the close down is a real huge expense and Um, I don't know. I guess my my latest What I've heard is estimate is we have eight or ten years left on point of vista And I know that we're looking at other areas in particular marina that can really help us out They have capacity to really help us out. So I um, I don't I just uh, is that right? I mean to close down is a really costly venture But if we could keep it open for people to take their own garbage and not the the big haulers Wouldn't that be preferable? Yeah, there's there's definitely a strategy To delaying that closure date as much as possible And that's something that we're talking about quite a bit internally is what that trajectory is The easiest thing you could do is stop putting the ben loman trash in the point of vista landfill That would buy you a whole bunch of life and then as you say Ratcheting down on the big large volume commercial haulers having that go someplace else and then ultimately trimming back on the self haul stuff Um One of the ideal things would be if you maintained three to five years of capacity in that landfill so that if you had Another earthquake or fire or you know massive floods or things and you need a place for disaster waste You've got your site. Um, so that is definitely in our planning Okay, well congratulations on the accomplishments of the recent past and uh, I look forward to Addressing these options that are available and necessities that we're going to have to I look into in the future, but I think we have uh, some really great opportunities to In cooperating with some nearby Agency, so I appreciate your work and thank you very much for everything you've done and I can tell you that at my house We do talk about it around I was going to say that Supervisor Leopold, uh, thank you chair Thank you for the presentation and and it's no surprise that around the gontroff table That that recycling has talked about I want to express my appreciation for your leadership, uh, mr Gontroff on our program its awards are a great reflection of the leadership that you provide and Although I missed your presentation at this year's c-sec conference. I heard good reviews about it So, uh, thank you for representing the county. Well, um, I had a couple questions. I wanted to ask you about the, uh I guess we call them the nero contracts They've been reporting monthly, but we've only been doing annual audits Um How aware are they of their lack of compliance and what has been done to uh, to to to To move them into compliance. Yeah, that's a good question. So During the prior five-year period they were audited And all of them were sent a copy of the audit report that itemized the issues Uh, we there were a number of uh, consistent issues across providers And so we convened a meeting with all of them, uh before issuing this next year of uh, contracts and We wanted to kind of lay out here's how you guys come into compliance There was some sort of misunderstanding that was going on about how they would achieve it So we've had those discussions. We added language to the agreement and even redlined it for them So they could see here's what's being added So I believe it should be clear to them what they need to do. They've now received a second Report from us saying here's where you're deficient and here's how you come into compliance Um, the issue with them only being audited periodically is the cost of the audit is well more than what the counties fee revenue from them is And so there's sort of an affordability issue on how frequently you would do the audits Sure, but there's only eight of them. There's only eight But it's costing, you know, $5,000 an audit and some of the mark generating $5,000 in revenue for the county So there is a trade-off there, but we we did an extra run to get them aware of this The the next step is as those reports come in each month We now need to be providing immediate feedback and not waiting three or four months for for that feedback cycle So we're engaged in that with county staff. Um, and so The need for liquidated damages That's euphemism for a fine, right? And you talked about it being big enough to so they would get their attention But uh, if you're looking at this monthly won't that achieve some of the same pieces? it may It may but until they frankly Some of them have been told several times that there are these errors in calculation or in performance of the services and They don't believe the county's taking them seriously is my read of the situation So is uh, the the liquided damage is going to be prospective or retrospective They're always retrospective and they're already so I mean so it's Is someone going to be fine for something they did in 2018 or something they're going to do in 2019? in 2018 And we have any idea of the range of what those fines will be we've talked about something less than 500 dollars, okay The idea of moving the nearer agreement is only the temporary service I remember when we did this that we definitely heard from people about Especially people in in the more the most rural parts of our County about how they count on these folks Because the green waste doesn't get up there or anything like that. Has there been any communication with With their customers About this and what that's going to mean and can we be assured that there will be a way for them to Dispose of their regular trash. So there's two different issues The folks you're talking about that are in the extremely rural parts of the county and green waste big trucks can't get out there That's for the small haulers not the nearer haulers and There are two firms out there doing that right now and pick up Style service and that's not who we're talking about here. All right. These are the really large volume haulers most Six out of the eight really only provide temporary service their landscaping services home clean-out services or construction services There are two of the eight green waste and coast that provide permanent solid waste service And it's just not being The recycling and the organic services and being provided despite Multiple communications with for coast it sounds like green waste would be able to do that And these are for commercial locations shopping centers supermarkets that sort of place right That's all the questions I had Supervisor Caput you said you had questions Yeah, thank you. It's always good to see you and uh, I appreciate all the work you're doing Um With it says here the landfill The pending closure that is that mean the like the 10 year in 10 years It would the landfill would be possibly full. Is that what it's referring to possibly our current projection if if you extrapolate current trends is about 12 years, but there are a lot of assumptions built into that We talked about the recent state mandates on diverting organic waste for example Well, that's 30 to 40 of our waste stream So as we ramp up the diversion of that material That may extend the Lifetime of the landfill depending on how quickly we can do that As rob mentioned, we've begun diverting some of the material from the ben loman transfer station Down to the marina landfill to save space at Buena Vista and we can increase that as well So that there's some flexibility, but the 10 to 12 year range is our current estimate Okay and so with the I know china is what were we sending some garbage? It was ended up going to china Some of our recyclables were china represented Depending on whose information he is roughly 40 percent Of the world recycling market before the recent changes there So that did have an impact on pretty much everybody in the business Green waste recovery which handles our curbside recyclables Does have other markets including pretty robust domestic markets And they're still successfully recycling The great majority of what they collect so the county's operations have not Been hit as hard by the changes in china as some others have Okay As far as garbage goes though not recycling Was there a percentage going to china? No, not actual garbage. Okay And then what about that plastic that they use that on the farmland for hoops? I call it the hoops Uh, that is that end up in garbage? I know they use it more than one year But go ahead Actually, the majority of that is now recycled And santa cruz county was one of the pioneers in Recycling agricultural plastic film, which is the technical term for that material Based partly on that success the state Invested in providing a large recycling plant in selenus specifically for that material Now they've been hit by changes in the recycling market as well So they are no longer to process All of the local agricultural plastic film, but they are still recycling the great majority We are not land filling any of that in the county's facilities That's good. Yeah And I get is there a point If you have too much to recycle all that does really is bring the price Down on how much money we get it doesn't end up in the the landfill Very rarely As I mentioned, we're currently able to recycle almost everything Sometimes recyclables that are contaminated particularly dirty Might end up landfill Plastic film is a particularly problematic product. We're not land filling it ourselves But green waste is telling us that that's one thing that they're having a hard time Finding markets for so some of that is going into landfills elsewhere, but very little of it and then also with the I guess recycling part or landfill Artificial turf was being promoted quite a bit for during the the drought years Now that that has the shelf life. Let's let's say it's 20 years. It could be less But What does that end up? Is that going to be recycled and used? Like tie some tires are now But are we going to still have mountains of tires and And artificial turf building up somewhere Both of those products are technically recyclable. What happens In any given timeframe depends on the current markets The markets for tires in particular have Come and gone currently they're being used for A lot of public road fill and other construction projects our roads division could tell you more about that Um, there are recycling markets for things like artificial turf But they come and go Technology changes the demand for these materials changes as well But um, again, we're not land filling any of that currently Right and then tires do they Are they all being recycled or just a small percentage or a lot of you know, what percentage? Well, it depends on what geographic area you're looking at all of the tires collected in our county are properly recycled They are okay. Thank you Supervisor Coonerty Yeah, this is a little bit of long lines of what supervisor Kevin was talking about which is We've seen these changes globally in the recycling market and it sounds like We're still doing pretty well in terms of our landfill. I was wondering if it had any impact on the lifespan of our Uh landfill these changes that we've seen in the last two years Not so far. We're still recycling very successfully There are some smaller cities and counties That do not have the same access to recycling markets that we do And our land filling a lot of materials that we recycle But so far we've managed to escape that The global recyclables market is so volatile. I I hesitate to make long-term predictions, but we're doing well so far Yeah, that was my my question is sort of are we seeing As a result of these changes new markets expand are people sort of stepping into this breach And over a year again, it's I know it's hard to predict but over the longer term. Are you seeing Uh More opportunities with recycling or will continue to be a challenge over the next decade absolutely new opportunities New applications for recyclable materials all the time for example We started collecting carpet for recycling a number of years ago the market for using that material lagged behind But now recycled carpet is being turned into a number of other Useful products and that's going so well that they're Building a new carpet recycling plant not far from Sacramento. We expect to see similar advances for other products Some of that will be spurred by legislative action The state is looking at things like more mandatory recycled content And various kinds of products which would stimulate the market There are other measures that I think you can expect to see in the near future Okay, thank you Yeah, I would just say the only the big movement is on plastics recycling and that's moving more in state Which is really neat not even just domestic but in state which means our transportation costs are low And what we're seeing globally is that the chinese Factories and companies that owned the processing facilities that we're receiving the stuff in china are now buying facilities around The rest of the world to do the primary processing so that it can get clean enough to get imported to china So they've invested over a hundred million in factories in the u.s From or again to south carolina this year So the market's going to be resilient We got to hold our breath for a minute and from the perspective of climate change It never made a lot of sense to ship our materials halfway around the world to be turned into products and sent back to us So the development of local reprocessing facilities is good news on a number of fronts Although it sounds like the chinese factories are still planning on They're cleaning it here and then shipping it there and then shipping it back Yeah, the the fact is that a lot of the world's manufacturing has moved to china They still need those raw materials So if they can't get it in china, they'll get it where they can Okay, thank you We'll now open up for the community as an opportunity for members of the community to address us on this presentation Thank you becky steinbrunner is a rural aptos I remember working with jeffreys medberg To get curbside recycling in my rural neighborhood and it was a great day when those bins arrived So thank you. We all come a long way and thank you for your good work I have some questions The actual documents showing the results of these audits are not available I didn't see them listed as documents supported on the website for this item. They're not in the back I'm interested in seeing the results Of those audits. I would like to know the names of these two most egregious Violators here that seem unresponsive to the county's repeated demands that they they follow the law and and Not and pay their fees I would like to know how much They have underpaid the county with their fees. I think that's the public has a right to know that So if that figure and perhaps those two names can be addressed Before the close of this item, I would appreciate it I would like to Point out that I think we need to also build into this Better rail transportation at the point of near Buena Vista It's nearby and I think we need to be looking at rail transport For some of these items whether it be to the carpet recycling in sacramento or what it is Rather than trucking given the disastrous accident on highway one where a large hauler Had many violations in their truck, but we're on the road and fully loaded anyway We need for public safety to reduce Those on the road large haulers as much as possible And I think we really need to make efficient use of the existing rail connections in our area I Also want to caution any Over increase in rates because there will be a tipping point and I think we're already seeing that where we're seeing more roadside dumping Because it costs so much or maybe the facilities Hours have changed and they're not as available to be Dumped at the facility So I think we really have to pay attention to that fine balance In increasing rates so that we don't start having more roadside dumping I would also like to point to a very good effort locally the ocean Initiatives that are recycling plastics that they get from the sea and actually turning it into fuel I would like to see a partnering with the county with that group and try to do more work like that Possibly using the agricultural plastics. I want to point out that the soquel creek water district is planning to Cut and chip and haul All of the chips to the Buena Vista landfill to the landfill So I want to may I have one more minute, please Just one minute. Miss Steinbrunner. All right. How does the county enforce their requirement? Thank you, miss Steinbrunner Miss Steinbrunner, please Please thank you Thank you, miss Steinbrunner Is there anybody else who'd like to address us on this specific item? Vicki Steinbrunner is one of the most informed and Researched and well versed critics of the actions that this board takes I see why you Cut her off and I see why you have not let people comment on Consent agenda items here are my comments on this until I get cut off I think of Judy Berry Who worked to save the forest and she was heard a quote of her Capitalism cannot exist without destroying the earth What are we talking about here all of the toxic products And pollution is somebody's profit That are we're dealing with Not voluntarily and another quote Corporations privatize the profit And socialize the cost We the taxpayers are picking up the cost And the toxicity from plastic To tires to Agricultural poisons etc That not only end up in the landfills but in the water supply and in our bodies And I think of sandra stein graver's dr. Stein graver's book living downstream An ecologist looks at cancer and the environment We're all living downstream And she states basically and I recommend her book highly It's intolerable to be regulating monitoring permitting known and suspected carcinogens Into the environment rather than prohibiting Their generation in the first place She sees it as a form of homicide because we know some people will die We need to be prohibiting Corporations From poisoning the environment and there's now for instance more plastic in the ocean than phytoplankton We all have it in us Where is and I think recycling it's a myth that helps the corporations continue polluting And we need to stop it at its source But in a capitalist system That's pretty impossible. Thank you. Thank you, miss garrity. Anybody else would like to address this on this item Okay, see and then we'll bring it back to the board. There's a set of recommendations the motion will be appropriate Move the recommended actions Motion from supervisor coonerty in a second from supervisor McPherson all those in favor All right Opposed It passes unanimously. Thank you for the presentation A couple more items item 12 consider final reappointment of various at large members to the community health centers co-applicant commission for terms to expire december 11th 2022 We had the materials of the 12 4 18 Um, is there anybody like to address this on item 12? I move approval of the recommended actions Seeing that there was no one in the community to address this on item 12 We have a motion from supervisor leopold a second from supervisor McPherson all those in favor Hi opposed passes unanimously item 13 consider final reappointment of mic rock into the Santa Cruz metro transit district Is not large general community member for a term to expire december 31st 2022 anybody from the community like to address this on this item Second Seeing that there was no one from the community to address this a motion from supervisor McPherson a second from supervisor cap at all those in favor I Opposed it passes unanimously. We have one other item, which is the item those 54 and consent that was pulled by supervisor cap it Which is to approve a lease agreement with aptos village llc for shared office space at 171 aptos village way sweet t1 aptos Authorized director public works to approve any future non monetary changes the lease agreement adopt resolutions accepting unanticipated funds The amount of 14 640 from the consumer penalty trust fund for the da's office an amount of 81 706 from center cruise county 9-1-1 capital fund for maintenance and tenant improvements and take related actions as recommended the deputy ceo We have the memo the lease the contract and the resolution supervisor cap it you pulled this item No comment. I'd just like to hear what the public has to say right okay We'll open it up for the community anybody like to address us on this item Thank you becky steinbrunner Thank you supervisor cap it for pulling this item And I just want to address the earlier comment by chairman that I would not be allowed to speak Because I had spoken earlier And and this really harkens to the difficulty in this new process Had I known that it would be pulled and and thank you for letting me speak now But had I known it would be pulled I would not have Spoken then so I'm aware of that. Let's be clear with the people At night can we stop her time for a second? I'm aware of that that that was the point of why this is agendizes item four supervisor cap it We had a pretty extensive discussion about this Didn't pull it at the time which he should have if he would have then you would have been aware and you would have had three minutes due to supervisor cap its Not pulling it at that time that's where the confusion was and that's why I'm reopening it up for the opportunity for the community to Speak even though you had already spoken on this item. That's how this went down Thank you But I would also like to point out to you chair that supervisor cap it attempted to To interject that he would consider it and you stopped him So let's be clear about that. No, let's actually be clear about the order of these items Let's actually be clear about the order. Stop the clock, please. Yeah, we can stop it for a second Item four just you know, I understand that is I mean if we count item four is before consent, correct? I know and that's confusing to the public It is the numbers are confusing. No the process. Okay, so just so I can be clear Supervisor cap it could have pulled it during item four. Yes, it wasn't appropriate to pull it during item six Correct, so I think that that's a pretty simple Thing to understand and I think that and so we're making accommodation Here on this which is giving opportunity for you to speak again on this item All right, thank you And I will just make one final comment How is the public to address the board during oral comment and ask for a consent agenda item to be pulled There's an opportunity if you follow the process So I just want to make that clear for the record and and please note this mr. Palacio because under my understanding Thank you chairman leopold. You have asked for a six month report of this new process and that should be due next month So thank you very much and I appreciate your your help on this Surprise a cap it I want to point out In this lease agreement that it is for 3,220 square feet. That's a very large space I want to ask why those you what are those uses and I and I want answers Before you take action. That is what this is about. That's why mr. Machado is is here. That's why the cao is here is to answer the public's questions So I want these questions answered before you vote Why? Under impending financial pressure The county budget is now being asked To rent to lease 3,220 square feet of new office space For a sheriff's center For an office for the second district supervisor and other public uses which you said in your email last night But did not identify other than With the da contributing almost $82,000 toward this in the consumer fraud public trust fund That the da could put on community outreach Educational services. Why can't we use the very beautiful and expensive new sheriff's service center in your district? Supervizor Leopold and that is centrally located within the county I really question the use of county taxpayer money for this and it will not be cheap because the the lease also comes with very high Hoa fees to maintain the streets the sidewalks all the rain gardens all those very good Accoutrements, but they're expensive And why are we asking our taxpayers to make this exorbitant new expenditure? I'd like my answers, please before the end. Thank you Anybody else like to address this on this item? I would like the answers as well and this process That excludes the public basically from commenting on consent agenda items And we go through all this rigmarole. It's a very anti-democratic authoritarian process Anyone should be able to speak on any agenda item consent or not And you can and no, hold on. Please stop. No, I'd like to use I heard what you said very important because you're Mistating absolutely you have every opportunity and every right to speak on any item in the agenda any item on the agenda In three minutes total rather than three minutes for each item Could I ask that we speak to the item that's on the agenda? If the public wants to engage I would like your last meeting as chair or almost last meeting Or the next chair about what the process should be that would be great But we're here about the item in front of us. Which is about the aptos. Thank you I would like to comment on this item I noticed that there is not stated The the total cost of the rental For this huge space. I also think it's exorbitant And not a good use of taxpayer money And then moving funds from one account to another to satisfy this Taxpayer money should benefit the public Already there's been like Two and a half million dollars approval for phase one of this terrible project and now with this Putting your space in there and more money To this destructive aptos project. I just think This is very very improper And i'm a 37 year resident of aptos and it is heartbreaking to me to see The maroonation of aptos village and the misallocation of our money for this kind of a Project and lease agreement that does not benefit the public at large. I think this should be Not approved That's my opinion. Thank you Anybody else on this item? Okay, we'll bring it back To the board. I will say that it's important to understand that these are trust fund Monies that can be used for very specific purposes I also like to say as somebody who represents that district that i'm confident that mid county residents will appreciate having a public safety Center where they have great greater access to the sheriff's office the da's office who they have no access to in in aptos from mid county And the probation officers they have no access to In mid county to actually have that opportunity to meet As they do in the first district and other locations. I think it it is a overall good thing I recognize there's people who Spoke who have a particular issue with the aptos filled project a particular issue with my office But I don't think it changes the underlying fact that this is actually good for the county at large to actually have access to these agencies In their neighborhood Which is one of the things that people always ask for as additional neighborhood services and this will provide Exactly that. I move the recommended actions Second motion from supervisor leopold and the second supervisor. Coonerty all those in favor Aye Opposed That passes unanimously. We have a closed session. Is anything reportable going to be out of closed session. No Okay, the board will recess then and we'll go into closed session. We'll recess until 1 30 when we have a scheduled item Chairman friend. I just want to point out Is there anybody from the community that like to address us on the closed session item before we go into closed session Thank you becky steinbrunner and thank you for upholding the brown act Um, I would like a description from county council about the nature of this closed session Thank you So what I'm confused about what's different from what's written right here, which actually lists the names and uh The government code section information as to what's Uh, else can be shared Council would you like to just reiterate what's provided here within the agenda? These are general descriptions of two pieces of ongoing litigation and a personnel item Okay, the the cases have already been filed. They're a matter of public record Okay, anybody else like to address us on closed session Okay, we're going to go into closed session and the board will recess until 1 30 after that Good afternoon everybody would bring back into session the board of supervisors for our one 30 uh scheduled items And that includes once I find it here We begin with item 15, which is a consider presentation report on the fiscal year 2019 to 2021 preliminary budget forecast to direct the cao or the community administrative office to return on february 26 2019 with an update and take Related actions that line of the memo of the cao. We have the presentation and the county budgeting Principles. Good afternoon. Welcome Good afternoon chair friend and members of the board carlos palacios county administrative officer And I am here with christina maury our budget manager for the county Today we are presenting our preliminary budget forecast And this is a new tradition that we've started in doing a early budget forecast because We wanted to make sure that we have presented To you our preliminary forecast prior to issuing budget instructions to departments, which we typically issue in late december This is the beginning of a two-year budget process And so we're starting something new for the county The agenda today is we're going to discuss how the two-year budget model will work We also are going to give Three different preliminary estimates ones preliminary Estimate of the current year's budget and how we are performing to date Also, we will give you a preliminary budget for the next two years Covering the two-year budget. We are proposing in 2019 2021 Also be giving you a five-year forecast and then a budget timeline and instructions The budget is the most important Policy document and communications tool that the county has It is how the board implements its priorities Now that we have a strategic plan, we will be aligning our two-year budget To the strategic plan via a two-year operational plan So really the two-year operational plan is meant to implement the strategic plan and then it is That dollars are actually allocated in the two-year budget process Two-year budgeting, I believe is the best your best practice across the state because it gives us a longer view It helps us to have fiscal discipline and more long-term sustainability And it is more efficient use of time as well for our departments So with that I will be turning this over to Christina for the actual presentation Oh, this is the timeline which you have seen before on the strategic plan you can see that was this last year 17 18 The operations plan is being developed currently And the two-year budget is being currently developed and they will Span the two-year time period 2019 to 2021 and then you can see we have three two-year periods So there will be three two-year operations plans with three two-year budgets during this strategic planning cycle In addition, we have started our continuous process improvement Initiative and we are beginning at the very beginning stages of developing performance measurement as well This is again you have seen in our strategic plan about how we are planning And then doing and we're implementing checking or evaluating and then improving as and that's the cycle that we are implementing with our strategic planning process Chair friend members of the board christina maury county budget manager So just i want to give you a brief overview of the two-year model In preparation for the two-year budget model The ceo staff have reviewed processes and documents from other counties and best practices provided by the government finance officers association And we looked at san diego marin and san manteo county in particular And we settled on incorporating features primarily from marin and san diego county We've consulted with our contractor who provides our budget software simpler systems Known as easy budget And we are accommodating the two-year model merely by adding an additional column of data for the second year Which we're going to be calling the projection And we've updated some reports in the overall budget process to allow for the second year to be presented We've convened a steering committee which started at the beginning of the year With representatives from each of the different government categories and staff from the ceo's office And they've reviewed the draft and provided input into the process and the document And they'll be they have been assisting with updates. We're getting ready to go live within the next week Um, and they will be continuing to meet and make ongoing improvements as we roll out the two-year process And I want to thank the budget committee for all their support and their hard work on the two-year model So here you'll see just a graphic of the overall two-year budget process for year one Is your board knows we adopted the budget in september? Then we do some preliminary Gather information and forecast in october and november in preparation to provide you a preliminary forecast Now in december, uh, we'll issue budget instructions within the next week and then we'll be um Having the department submit their proposals during the months of january and february We'll be taking that information. We'll come back to you in february with an update on the preliminary forecast based on all the information received from the departments And then we will provide a proposed budget the first two-year proposed budget to your board in may um, we'll have budget hearings, um, and then we'll take all of the changes approved by your board And uh between our office and the auditor controller or treasure tax collector We'll create an adopted budget for year one And then we'll have the plan for year two that'll be approved as the projection So the next few slides are going to show you examples of the changes proposed in the Budget narrative here. You'll see page one We've modified the budget narrative You'll now see that it includes the second year the projection and we're color coding So the recommendation will show up in sort of the the sunburn orange and the light blue will be the projection for the second year And then we've added a section for the focus areas in order to tie to the strategic plan And here our five-year trends are now our budget trends and we'll be looking at the Differences in the revenues and expenditures and the funded staffing and we've added the section color coding again are recommended and our projection With the yellow and the orange Or the yellow and the blue And our budget detail chart we've made some minor modifications to this In order to create some additional space for the additional information We've combined the staffing chart with the budget detail chart. Um, so that all shows up as one chart And we'll still be providing an overview on the year one as we have in the past explaining all the changes to the revenues and expenditures We'll be adding a new chart called year two department projected budget detail Similar to the budget detail for year one But we'll be showing the adopted for the current year and a comparison of the projection to the recommended And then we'll be providing a narrative to go with that that will explain all the assumptions that the Departments made for the revenues and expenditures An additional uh, we'll be adding our uh, a page related to our strategic plan and each department will highlight objectives and key steps Uh, that will tie back to the county strategic plan So what happens in year two? So we the board must adopt an annual budget Um, the departments will go in we imagine it will be a simpler Process probably a shorter document will be updating the original document for year two We will update the projections and we will explain those changes that we're making to updating the projections So we'll have a new recommended budget for year two Provide all the changes and the board will consider that as a part of budget hearings And then we'll adopt the board will adopt a budget in september for year two So this just gives you a brief overview of the 1819 adopted budget Um, we have approximately 821 million dollars 540 million is for the general fund which makes up about 66 of our overall county budget And then includes various special purpose revenue funds special districts internal service funds and enterprise funds We're going to focus mainly on the general fund because that's where we have the most discretion So the 2018 19 general funded revenues were 534 million dollars These are mostly made up of intergovernmental or state and federal funding 48 percent taxes of 25 percent and charges for services 14 percent And various other revenues of about 13 percent The balance of the financing for the general fund comes from available fund balance Of six million dollars, which is a carryover of unspent funds Which is the prior year budget to actual savings From the prior year 27 percent of the general fund revenues is what we call our general purpose revenues That's where the county has the most discretion It's about 146 million dollars And over 90 percent of the general county revenues are made up of taxes about 132 million property taxes sales taxes and the transient occupancy tax These general purpose revenues are the primary funding source For the net department costs after reimbursements and charges for services And are also known as the general fund contribution or net county cost So here you'll see the general fund expenditures are 540 million mainly made up of salaries and benefits of 48 percent Services and supplies of 25 percent and various other costs totaling 26 percent leaving about 1 percent for contingencies Which allows us to address any one time unanticipated needs And and cover any possible revenue shortfalls So this pie chart here depicts a breakdown of the 1819 net county cost by government category Which is how we've been presenting the budget public protection is the largest cost to the county at 54 percent 18 percent of the net county cost is used to leverage state and federal funding for health and human services And these costs combined with public safety and justice make up the majority of the net county cost or 72 percent General government provides the core services that support the county and make up an additional 14 percent And debt service an additional 4 percent to pay on our obligations that are previously incurred This leaves about 9 percent of the net county cost as discretionary including some land use and community services Some one-time capital improvements and technology upgrades and of course our contingencies So as part of the forecast it's important to review the general fund operating Costs for the past 10 years which shows here the difference between the department expenditures and revenues also known as the net operating costs Which indicated here by the blue line And the county general revenues indicated by the green line The difference between the two is our budget gap The county has covered the gap and in any contingencies in years past with available fund balance Savings from the prior year Typically in a good year the county saves approximately half a percent to one percent or two and a half million to five million dollars So as you can see beginning in 2017-18 The general revenues exceeded the net operating costs without contingencies For the first time which allowed for excess funds to be used for one-time funding for capital improvements deferred maintenance increases to reserves and fund funding for other special initiatives So fiscal 1921 budget development is underway in that the county departments have begun to submit their estimates for the current year Which also plays into our forecast Based on actual expenditures to date and estimates for the remainder of the year These estimates are estimates are updated monthly and are the basis for determining the year in fund balance and primarily Or preliminarily, I should say general purpose revenue growth is approximately 1.6 million better than budget Primarily from the unanticipated revenue growth in the passage of major g Or have since uh transaction tax, which is scheduled to begin april 1st In addition expenditures are expected to be less than budgeted by approximately 2 million dollars primarily from unused contingencies Therefore preliminary estimates Approximately 3.6 million of fund balance that it's available to carry forward for financing So at this time estimates have been prepared in accordance with our county budgeting principles and information regarding the revenue forecast from our history And in consultation with our experts on sales tax and property tax and the economy Available financing for 1920 anticipates less prior year savings by 3.7 million Offset by increased strong revenue growth of 10.7 million Primarily from the new funding of six million from major g and continued property tax growth anticipated of five percent Status quo net general fund expenditures are expected to increase by seven million dollars Primarily from the net rising costs of salaries and benefits of eight million dollars Costs for major g are critical unmet needs of approximately 1.8 million And other net costs of approximately 0.2 million Offset by reduced one-time capital improvements that your board approved this year of 2.6 million And a reduced requirement uh to the reserves of 0.4 million To maintain our target of the 10 percent of revenues This leaves i'm happy to say an estimated balanced budget based on current operations Including the added costs for major g programs such as the focused initiative team Increased park staff and funding for a homeless navigation center It also maintains funding limited funding for capital improvements and technology upgrades For this reason departments are recommended to submit their budget request for 1920 as status co-operations So our forecast for the fiscal year 2021 assumes a similar prior year budget savings or fund balance carried forward of 3.6 million Available financing growth of four percent for 2021 includes revenue growth of six million dollars based on anticipated slowing of revenues as we approach a possible recession Property tax growth is still estimated above average at four percent And average growth is um predicted for transient occupancy tax Or the hotel tax of five percent and sales tax of two percent status code general fund net expenditure growth is expected at four percent or 6.9 million dollars Primarily from the rising cost of salaries and benefits After department specific revenues of seven and a half million Estimates of about a million for other contractual increases Offset by a reduction in contingencies of 1.6 million to a minimum of our half a percent of total expenditures rather than a full percent This leaves an estimated operating budget deficit of approximately a million dollars for departments to absorb through reductions Or more than likely additional revenue measures that could be considered for increased cost recovery for the 911 center Or increased transient occupancy occupancy tax or a business license license task to help fund the gap For this reason departments are recommend to submit their budget request for 2021 at status cooperations at this time Since it is assumed that the gap will be manageable through additional revenue options And here you can see that our five-year forecasts the gaps Thanks to major g are very manageable to one between one and three million dollars We are anticipating that our revenue growth is going to slow And that our expenditure growth will continue But it is better than we originally anticipated So the county we believe could consider additional revenue options for further cost recovery to close the future budget gaps The forecast assumption includes property tax revenues declining from a strong five percent to a minimal two percent Sales tax growth at a modest two percent and tot growth at our 10-year average of five percent Net expenditure growth includes status quo costs for salaries and benefits And costs for the in-home supportive services Increases including offsets by increased departmental revenues and status quo allocations of state and federal funding Which is unknown especially now for the second year We're also in the five-year forecast continuing a carry-over fund balance each year of 3.6 million dollars From prior year budget to actual savings, which we believe we could achieve Now of course the challenges are that When a recession occurs and it will occur at some point in time Revenues will decline further leaving the gap larger Um having enough budget savings to carry forward as part of a financing plan is contingent on having unused contingencies And this plan does not provide funds for any additional new initiatives Or any funds to match your future match future grants or future capital improvements So in summary The budget outlook for fiscal year 1920 Um is good since we anticipate above average revenue growth and funding for major g Which allows us to fund our status cooperations consistent with the strategic plan Fund critical unmet needs identified through major g And uh and fund limited funds for capital improvements and technology upgrades And continued to fund and maintain our reserves at 10 And just to go into a little more um details on some of the revenue options Um The future deficits as I said before 1 to 3 million are manageable. Um We uh as you know, we're looking at um county service area 48 tax to expand fire protection needs and costs for the unincorporated area Uh, we can consider um increasing the transient occupancy tax or the hotel tax consistent with neighboring jurisdictions Recently a couple of our jurisdictions raised the tax from the 11 percent by 1 percent to a total of 12 Um an increase of 1 for the unincorporated area generates almost a million dollars Other jurisdictions have rates closer to 14 percent So staff would need to discuss and work with the local cities and the business council to gain support for uh additional tot increase We would like to look at expanding the 9-1-1 fee or tax to include cell phones and reduce the rate per line Originally when the 9-1-1 fee was put in place it covered fully the cost of the 9-1-1 center the county share of the cost And um as more and more people have abandoned their landlines for cell phones The general fund has been picking up a greater share of that cost A business license tax as we know could also allow us to better support the local businesses by having them register and provide an annual fee of Anywhere from 50 to a hundred dollars per year, which would help us cover our economic development costs and provide more business services As discretionary funds become more limited is helpful to leverage general fund dollars wherever possible And consider an increase to the park and recreation tax to cover a portion of growing costs And here's our budget timeline Uh with instructions released uh by mid-december and a report back in february with an update on the forecast once all the budget proposals have been received by the departments Um, it's recommended that your board accept the report and take the related actions Which do include a request that the departments to review their multi-year agreements and adjust their contract periods to coincide with the two-year budget and the operational plan And i'm available to answer any questions Thank you, miss mowry the questions from board members supervisor leopold um First of all, thank you for the the thoughtful work put into thinking about this two-year budget process This is going to be a leap for us and Not an impossible leap. I think that uh preparations that we've been talking about this for a while And I think that it will it will help us in thinking Taking a longer view about some of our investments in a way that I think will be really helpful I also appreciated you sharing How it's how we're going to see it in the document? Because I think that's important and if there's been one Uh concern that I've had in previous budgets But now all the more important is the length of the narrative is that sometimes we We seem to be trying to get it to fit into one page when we really need to talk about it over more than one page and I hope in the two-year budget cycle that we That we think about that narrative because that's an important part Of being able to describe what the departments are doing and and what we're seeing in in those financial numbers. So I hope that that's possible The other uh in your chart looking at the rise in expenditure growth and the rise in revenue growth It shows that the expenditure growth ticks up to In 21 22 and then drops down pretty significantly And then starts working its way back up and I'm wondering if you could tell us why that is Yes, so as you recall When we gave the previous forecast one of the primary Factors in the rising costs and salary and benefits is our our per's retirement costs And um per's made some changes To their rates. And so we've been seeing double digit growth Sure And so we're continuing to see that through this next year And through that through that second year there and then we they expect the rates to flatten out and stabilize Oh That I remember that conversation and I thought it was a six-year Hump that we were trying to get over. So I we've had a couple years of double digit already. Okay. So that explains it. Yes Thank you for the work. I look forward to this to your budget process Supervisor McPherson I think it's a good time again to thank our voters for approving measure g so substantially in the Elections a couple weeks ago This fund stream has allowed us at least allowed us to stay the course for right now and meeting our new obligations And maintaining that strong reserve of 10. I'm really pleased with that um, but we and you have foreseen the The forecast downturn that's coming But and the the retirement costs. I know that we've made some adjustments in the county in recent years Uh, but it's going to be probably get to be more difficult than what the year 24 5 something of that nature of Um, is that when we're gonna Well, how can we can we better prepare for that or do you think we do that in this budget? Um, or is there additional Are you are you considering the additional? Recommendations so we could meet that on on this upcoming Well the fiscal crisis, I guess you'd say in that regard Um, I do believe that the board will want to at least consider some of the one or more of the additional revenue options that we presented to you that will help us to Meet the current Projected budget deficit so this budget and the five-year forecast does Predict a deficit So we have to think how we're going to meet that But I do think that the main Issue before us is whether the economy keeps growing and we don't enter into recession So what we've shown is that with measure g Possibly a small revenue measure in 2020 We will be able to get through The next five years without any major cutbacks, which is really great But it's all assuming that there's continued growth in our most important revenue sources including property tax sales tax and Hotel tax so it really depends on they're not being in recession in the next five years That's probably the the key thing that we're gonna have to really be watching and keeping a close look at and Just at the seasack california state association of county's annual meeting A couple weeks ago in san diego and one of the big issues and it's unknown is what we're going to do Or what the state is going to do and how it's going to handle and home support services. I mean that's a I think there are the states chipping in about 330 million. That's probably going to be cut in half How that would probably hit us what four or five million dollars wouldn't it if if we had to make up that difference altogether But that do you know what that would be? I didn't think it was that high. We have anticipated IHS s our in-home supportive services increases in our forecast that it's going to continue to grow But not at that level. We are working with human services They did receive some a little bit of additional revenue as you mentioned That's going to help offset and I think their their forecast is that things are coming in just a little bit better Than we originally forecasted But it is a concern those costs are going to continue to rise So we have a a minimal amount included in the forecast at this time We have the ellen timberlake in the audience and she's been following the IHS s Very closely as you can imagine She's one of the statewide experts on this issue over the last year Oh, I wish I had about the expert part, but Um, I think that you know, christina is correct that the department has been following very closely the Current status of the moe and we actually just got guidance about that this week And we're in a good position. I think for the next year for sure What as you know supervisor McPherson? statewide the issue of the IHS s moe is under Um Consideration this year and I know it's one of c-sex top priorities And so I think that we will be able to go through the next couple of years and be okay But ultimately The final disposition of IHS s is going to be based upon the deal that the state reaches To revisit whether or not the entire structure needs to be reconsidered But I am feeling very optimistic about the next year Okay, okay, and um Also at that conference said they were talking about a new level a round of unfunded mandates and I've been trying to find out If that's I the governor did say it's nothing like we had the first time a couple years ago But it's something to a lesser degree probably at least probably half of that or something So we did receive this year, which we built into the budget About 3.6 million. So that's already included in this year's budget We are still owed by the state on those unfunded mandates I want to say it's another five million maybe If they decide they're able to fund So but I haven't heard anything yet on that. Yeah, okay. Thank you very much Survisor cap it Yeah, thank you Appreciate all this I I I think you answered some of the questions I had Because I was having a hard time it it seemed like we were bringing in more money because of Measure g and other you know other measures, but So you pretty much where the gap is is that that's a worst case scenario No, that would probably be our best case scenario Our worst case scenario that the gaps will be larger if we do hit a recession Our revenue will decline even further. Okay, so best Our best scenario is a gap of about what one million one to three million over the course of the next five five years is estimated That's what I'm having a hard time with. I mean, we do have more funding coming in because of measure g and we have So that's all been anticipated in the forecast Originally when we forecasted to your board a year ago the five-year forecast We were estimating anywhere from seven to nine million dollars budget gaps annually And and measure g did help us go a long way to fund the critical unmet needs and the special initiatives And then left the remainder for essential services when it says Fees increase we're talking about fees where somebody comes in to the planning department or they come in and Correct. So anytime We have rising costs part of the budget process as the department looks at their actual fees for service And it's important that when their costs for those services go up They are able to take a look at their fees and and charge a corresponding increase wherever applicable Okay, then the hotel like occupancy tax Of course that's voted in by the the voters. Yes, but is there a limit to you know, how high we're gonna go with that I mean, it seems like they're easy to pass because It doesn't apply to us, but other counties will do the same when we travel I'm wondering if it Is there a tipping point there because Everybody that comes and stays in the county spends money in the county. That's good for us But if we make the their stay longer and more expensive It's uh, does it have a Pushback we'll have to take a look a close look at that and obviously we'll do some research and we'll do a poll before We consider putting something on the ballot And we'll work closely with the local chambers and the business council to see it to decide But we probably since other jurisdictions have increased above the 11 that we're currently they're increased to 12 It probably would be something we could consider easily a 1 percent increase without any difficulty Beyond that we'd have to take a close look Okay, now Last year on the year before we were actually putting money in the reserves So this projection What's the biggest difference? Why is it so much more expensive? I know salaries are part of it and all that and benefits but Those are going to be negotiated So is that the biggest the projected expense that we do have? In this projection we do maintain the reserves at 10 percent So we will continue to place additional funding because the reserve amount keeps growing as our revenues grow So it does fully fund the 10 percent reserve So we will continue to put more money in reserves The biggest cost increases that we have are per's our retirement costs remember We're experiencing double digit growth in our per's rates And so they are very significant across the whole state and we're experiencing that same thing Also health care continues to rise and be a significant cost increase as well So those I think those are probably our two major Cost increases we also have some colas and Projected for our employees as well and remember our salaries are a big part of our overall expenditures Right and I know the per's is as a problem everywhere So I mean there's got to be some way we're going part of measure g would help out A little bit there, but I mean what else can we do? I mean, I know there's a court case on Governor brown is pushing for one thing before he leaves and then Uh something it's being challenged right now. I I don't know. What's what's the significance of that? Well, the good news is that We are in the worst part of the per's increases right now Yeah, and we're able being able to manage it And then what will happen is over the longer term Those costs will flatten out and so they will not be we will not be experiencing the same Rate of increase that we are experiencing right now and that's partly because of pepra, which was the The pension reform act that the governor approved a few years ago Those are starting to we already seen the same see some of those effects So that's our hope is that as long as the economy does not enter into recession We should be able to manage our way through this per's crisis in a way that Is going to be more difficult from some other cities to do or other counties to do We're in a fairly good position With that there are three court cases right now regarding per's benefits There's alameda marin and cal fire and probably within the next year The supreme court of california will make a judgment on the so-called california rule about the ability of local governments to modify Our pension benefits for current employees and that's something that's a statewide issue and being decided by the supreme court of state of california, but new employees being hired after the fact that That's That's gonna make it a little bit better in the future for having funding for the pensions and all that Yes, yeah, the benefits for new employees have already been reduced significantly So that is already happening now as employees get hired and new employees into the system their benefits are Have been modified significantly from prior benefit formulas. Okay. Thank you Supervisor Coonerty Yeah, uh, thank you for the presentation Real briefly on the we've done as was noted with pepper on other things. We've done some pension Reform to lower those costs over time Healthcare costs continue to rise, but I thought with maybe kaiser entering the market We would see a decrease. Is there Do we is there any decrease on the horizon? What do we see is the dynamics in that market? Yes, the rate of I wouldn't say there's a decrease but the rate of increase has slowed Because of the entrance of kaiser into the market. We were one of the most expensive markets in the whole state in san jacuzzi county And so by having a major player like kaiser enter into the market there Those market forces are resulting in a slower rate of increase and we've seen that already in this year's rates And then what do you see in the coming years? Do Does it do we ever get to a decrease or are we just slowing the rate of increase? I don't ever I don't think we've ever had a decrease But the the rate of increase is slower than what it had been significantly. So it's a good thing and then in terms of We talked a little bit about the state. We didn't talk a lot about the federal government Which is uh, not the currently the most, uh, uh, clear or Effective operation, but a big part of our budget is federal funds as well Or we what are we seeing at the federal level in terms that could impact our budget? Positively or I guess and negatively There has been significant efforts and the administration of the federal government to Chip away at the affordable care act after they tried to repeal it and fail They've chipped trying to chip away and that could we're having to watch out for that There's also significant danger at the safety net programs that the federal government funds There's been attempts to defund them or significantly reduce them And so we are Paying close attention to that as well. Those are all very significant worries for us and for the services that we provide to the community Also, uh, we're concerned about FEMA not being funded sufficiently And we're concerned that there have not been staffed sufficiently To process all of our claims that we have in our storm damage roads And we also are worried that they seem to be Denying a lot more of our claims and so it seems like there's been some Change at the at the higher levels in terms of the scrutiny of our claims. And so Funding FEMA to a full level, especially given all the disasters that have happened across the country Is going to be another significant issue that we need to watch out for Surveys leopold a follow-up. Yes. Thank you chair Two things one is you mentioned about the tot and other places being higher I just stayed at night in san francisco where it's 14 percent The other thing and we get asked about this. I'm sure my colleagues get asked about this all the time is Why do you why can't you do what we want because of you get all that property tax? For me, how much of each property tax dollars do we get to keep? We get about 13 cents on the dollar. Okay It's good. It's a good reminder and other communities get more. Is that correct? That's correct. And that's an inequity of prop 13 Yes. Yeah, that's it really holds us back. Santa Clara County gets 56 cents on the dollar. Yeah, big difference. Yeah Thank you want to open it up for the community. I recognize people have been waiting here to Speak to this. This is item 15 the presentation report on the fiscal year 1921 budget Good afternoon and welcome Thank you Well, I guess first of all, I just wanted to thank you all for meeting with us to go over the details at our department Is facing there it is The details that our department Is is having Sorry, not much for public speaking, but we'll get to the bottom of it here You all know how desperately we are Seeking additional help And the the county really relies on us to maintain and keep the keep the facilities running There's a lot of emergency Capacities that we we fill and we're critically short. I know you guys are up to the difficult task of making all this work and money is tight But uh, I want to thank you for reaching out to our director and uh and bringing Bringing some solutions forward. I hope that we can Get the the the budget to allow for this To work So yeah, if you could please Help help our director approve The changes necessary to to get the staffing we need. I understand we won't ever get Probably back to the the level of support that we had pre 97 recession, uh, it's been a continual decline. But now as our county takes on more facilities We uh, we now are physically incapable of keeping even the core components operating. So, um Like you guys to consider including that in the the small percentage of Of funding that is going to go towards Our deferred Um maintenance and such Yeah, that's uh, that's all Okay, that's great. Thank you one second brun. Please. Yeah, I did one time there. I think you had the 20 or close to 20 And now you're down to less than half that for sure or something of that nature of it That's correct. Where are you now at this point then? Uh, do you have about eight? well, um, besides the gentleman you see here There are about three more of us that are actively Trying to put out the fires All right Thank you, and thank you for taking the time to meet with us individually to express some of the concerns You have a strong advocate in your director and he's made it very clear Of his desire to improve These components and so, uh, we've had good conversations with your director and others about that But we learned about these things by you reaching out and you've done an outstanding job Reaching out to us and making sure that we're aware. So thanks brun. You do a fine job speaking to Worry about it. Thank you very much. Thank you. Appreciate it Supervisor Leopold chair, um, maybe uh, first of all, I want to thank our uh, our staff in blue who Are the unsung heroes of keeping all of our facilities open and operating and clean And i'm wondering if our general services director could just come up briefly and just say a few words about how he's looking at These issues and what we might be expecting the future Thank you. Supervisor Leopold, uh board michael beaton director of general services First off, I really want to say thank you for the maintenance crew and all general services It's been a real joy stepping into general services and the staff are absolutely phenomenal from the top down I've personally have met with every single one of our staff personally one-on-one for about 30 minutes each Some longer for about an hour Just to kind of get the sense of where we've been where we're going And kind of what direction that they have or had had in the past Some of the things that have popped up in side general services is over the past We have decreased the staffing in general services for the support Of building maintenance from about 26. I think was our high down to We have a current staff of 12 budgeted positions Of which we are effectively only have about eight working at any given point in time This is something that we've been working on internally. We are working on changing our system through an enhancement We have a lot of manual processes, but this is absolutely something that we're looking at and We do anticipate some changes happening here probably in the next few months related to our maintenance team and then ultimately we'll Be meeting with the co staff who have been very supportive of this process As we move forward and how are you going to assess what the needs are? Well, sure So we currently use one solutions to track all our work orders and our jobs that we currently have Due to our current process that we currently manage our work orders. We're not able to Distill it down to a good This is our current backlog by trades or by significant area will it be plumbing HVAC electrical? We know looking at the current backlog of work orders There's over 600 currently and it's taken us well over a month on average to complete a work order However, because of our current process is a little bit archaic. It's all paper driven once it goes into the electronic system We get a paper that gets printed out and it's kind of very archaic and very Slow, we're going to be revamping that to have more real-time data And then once we have that we're going to be able to assess what exactly is our electoral backlog load What is our plumbing backlog load? What's our HVAC? We are also anticipating some retirements in the department in especially the trade area That we're going to have to work on this next budget year to make sure that we have Backfill and that we don't lose the institutional knowledge that has been gained over the 20 plus years Some of these staff have been working Thank you. Thank you. Thank you one of the not trying for you. I wanted to ask ellen timberlake about the The core investments that was controversial How we somewhat controversial in some quarters, but I just want to get a general overview Are we you know, we're we've committed over four million dollars to this and are we reaching more people through Some coordinated agent agencies or efforts. I just wanted to Have a maybe just a general public comment about how that's working because I know it was Well, it was it was new so somewhat controversial at the time right Well, as you know, we just completed our first full year of funding in 17 18 Budget year and at that time I believe back in september. Maybe their staff presented to you our first full Year look back and an evaluation of that So I think we provided to you a lot of detail about The current contractors and how they're doing both with some of the advancements But also some of the challenges that we are going to be working Together to provide more support to the nonprofits and also some technical assistance But in general, I think we had such a major Sea change and how we're thinking about using what used to be community programs That we are really only you know behind us with one full year So I'm a little bit hesitant to sort of present to you that we've Seen huge tremendous change because in a in a big way what we changed Most sort of immediately is the whole structure of the investment So that your board has a much clearer sense about what you're investing in what those goals are And I think if you recall from our october board meeting when nicole Young came and presented to your board about the current core steering committee and the direction we're headed with Moving more toward establishing sort of core conditions of well-being in the county I'm very excited about that direction And I think we've met With the core steering committee has met with the CAO's office and there's so much alignment with our strategic plan So I am very proud of the change what we made and I think that moving forward You're going to see even more exciting developments But i'm happy to answer if you have more specific questions And I just want to thank you for the cooperative effort you've had with health services to agency too It's it's clear that there's a lot more coordination of effort there. So I really appreciate that It's been our pleasure. So thank you Anybody else from the community on this item? Okay, let's see if I was available Thank you I really appreciate this Uh presentation There's one thing as we put together the there's a couple things I want you to think about in terms of putting together the budget One is I'd like you to work with our Planning staff to make sure that they have the staffing necessary to actually start and Begin the process of our sustainable santa Cruz county plan Environmental review that's been a long-standing item And I'm hoping we we can actually make some progress on it in 2019 Additionally, I think around our criminal justice system, you know, we provided funding for new deputies as part of measure g and new clinicians for this This evolving Focus intervention team Recently the county participated with a number of other community groups around restorative justice panel, which Several hundred people participated in and was followed by a meeting with the the the judiciary the The da's office probation To talk about some Developing some element based on some of the examples I've been in contact with the presiding judge judge verdict who's very interested in thinking about what that might look like It's it's in its early stages. We expect to have more conversations in january, but Maybe when we come back in february, I'll have some better sense about that But it's in the examples that were shown from both hawaii and san francisco There were some really good programs that yielded very good public safety results That gave us an alternative to incarceration but helped people accountable and allowed some of the wounds that of criminal justice behavior to be healed Lastly, it's it's an ongoing issue as as our Pre-trial program is successful and as we are getting ready for The changes with bail reform ensuring that we have an adequate probation staff to be able to Supervise the people who are out of custody becomes very important But I'll be prepared to Move the recommended actions with the addition that we get an update at the february 19 Or the february 26 meeting both about what's going on in general services And any other changes That we need to know about A motion is there a second All right, we have a motion from supervisor leopoldo second from supervisor coonerty All those in favor I Opposed it passes unanimously. Thanks for that excellent presentation I'll move on to item 16 which is to consider an update on the santa cruz county operational planning initiative And direct the c county administrative office to return in february of 2019 with a further update and study session on draft Countywide strategies is outlined in the memo the c a with the operational planning initiative committee structure Chair friend and members of the board. I'm here with nicole copern who's assistant county administrative officer nicole led our efforts In adopting the strategic plan and is now leading our efforts in developing a operations planning initiative And so i'll turn it over to nicole to give you an update on how this initiative is taking place Good afternoon chair friend and members of the board. Um, as carlos palacio said i'm nicole copern assistant county administrative officer Today, I'd like to provide a brief update of our efforts to work on the operational plan and the process that's underway So as you will recall in june, uh, the board adopted our six-year strategic plan Shown here are our vision our mission and our values that were the result of that year-long strategic planning effort We engaged throughout that process with more than 3 000 community members and county staff and It resulted in the elements shown here These are our focus areas And goals in the strategic plan the elements are also available online on our strategic plan website Which can be accessed at w w w dot scc vision dot us Over time we plan to Build out the website so that it will contain the operational plan elements that i'll show to you today So similar to the strategic planning process We have a structure in place for developing the operational plan The county administrative office is providing support and direction for the process We have an operational plan steering committee comprised of representatives from all of the functional areas of county government And this year we have subcommittees one for each of the six focus areas and you can see them listed here So we have a number of staff from throughout the county participating in this process and the board item That's online included the committee structure In case you want to look at who the members are and the staff that are supporting the effort Once developed the operational plan is going to serve as our blueprint for Implementing the strategic plan I just wanted to state that some of our expectations of the operational plan Or that it's going to be the first of three plans aligned with our strategic plan It's going to highlight the main things we're doing to Accomplish our strategic plan and work towards those goals It's not going to contain everything we do We do a lot of mandated services and other services That we have to do that, you know, we do in the course of business But this operational plan is going to really highlight some of the major initiatives and projects that we're working on And also I want to mention that the operational plan will evolve over time We view it as a learning opportunity and an opportunity for growth So it it will expand as we implement our complementary initiatives and organizational change So this diagram shows our plan hierarchy at the top. We have our strategic plan It really serves as our north star It provides us with um our vision of the future why we exist what we stand for and what we want to achieve The operational plan it provides the It provides the approach for strategic plan implementation And the two-year budget is our implementing implementing mechanism. It's going to Be what we want to do and how we get there the first Two-year operational plan will contain countywide objectives department or excuse me countywide strategies department objectives and key steps It will contain the inventory of everything that we're working on to accomplish the strategic plan The first two-year budget is going to just include a snapshot of the department objectives and key steps So in terms of our operational plan elements Our countywide strategies or the approaches taken to achieve our strategic plan goals It's really our overarching plan The department objectives are smart actions And what that means is that they're specific measurable attainable relevant in time bounds And i'm going to get into that a little bit further in just a minute And the key steps are the critical activities or steps necessary to achieve each objective The steering committees and subcommittees are working on countywide strategies and departments are responsible for drafting their objectives and key steps They've already done some of this and are going to be receiving feedback from us as we work through this process Subsequent operational plans. I want to mention will include performance measures and this will include Community indicators that are tied to strategic plan goals And it will also include key results that are tied to our department objectives and key steps So in terms of our smart framework, I'll just quickly go through this the S stands for specific so A specific objective is What exactly is being done and for whom it says who's doing it and what's being done A measurable objective is quantifiable and it states whether you know, can we measure it? So measures can be quantities Percentages or dates or they can be a completion of a task which may include a study or a plan Attainable objectives are represent how we're going to get it done Can we get it done in the proposed time frame and with the resources available? And then relevant objectives State or they relate to whether or not it relates to the strategic plan goals and the strategies Smart objectives should also be time bound. This typically includes a time frame or a time when the objective will be met So our office developed a training on smart objectives and key steps and we Developed this objective just to provide departments with an example of how the different Smart framework elements work into an objective. So I just wanted to provide this to show you how it would work Some of the the key steps the main ones that we're working on in terms of Accomplishing the operational plan There are four of them. The first was establishing and training a steering committee and subcommittees We're also working with departments on their objectives and key steps We're drafting countywide strategies Based on what departments have done and through stakeholder engagement and then we're confirming These elements with your board in the community This leads me to the timeline for this process. So In october our office developed the training on smart objectives and key steps We held this training and we trained over a hundred members of the county Including the committee members and department representatives The goal of the training was to create a common language around setting accountable targets Participants learned about the smart framework and encouraged and they were encouraged to teach it to others in their department This work is leading to drafting our county strategy countywide strategies. So Following the training departments were given instructions to draft their Their objectives and key steps and they recently submitted their initial drafts We're in the process of compiling all this information and taking a look at it and working through it with the committee members So that we can provide feedback to departments In terms of drafting the countywide strategies Community members are doing this based on some of the existing work we have So we have community survey data from last year strategic planning process that we're taking into consideration We have an inventory of strategic and other plans that's being used And then we're also using the preliminary information that we have from departments in order to Um figure out some themes and to start drafting strategies Moving forward and what we would like to do is we would like to return to the board in february with a study session That would include a further update on where we're at in the process and to talk through some of the draft county Countywide strategies that we're coming up with Based on what we're we've seen departments and what we've worked through at the committee level Then in the spring we'd like to do some further engagement with the community Which would most likely consist of similar methods to what we did last year with the strategic planning process And then finally we would present the proposed operational plan to the board in may and then bring the final plan back to the board In june for approval So that concludes my presentation. I'm happy to answer any of your questions questions from board members That's supervisor cunnerty First of all, thank you for the work and it when you see the list of the people working on it you get a sense of how bought in people are and how it brought wide ranging the work is and so I think it's A testament to your work that you've been able to do it um a couple things one is by having the the Plans be departmental. Are we worried about siloing? Because for instance the crime rate can be affected by four or five different departments But if everyone sort of goes like this or only one person owns it We may not get as effective a result. So how are we breaking down the silos between departments to make sure that they're the objectives So that everyone is responsible for what are the broader objectives? so In one way we've actually we sent out a template to department In order to help them through this process and we've encouraged them to think across departments And to see where there are Objectives that they want to work on Actually relate to other departments, not just themselves So in some regards we're trying to provide those link linkages up front so that they're thinking through You know how they might collaborate or what they can work on with other departments And I think it's been we're starting to see that in the work coming back to us There is some coordination by numerous departments on those objectives. That's great. So just gotta keep focusing on the overall objectives And then I just let me just say you mentioned completion of tasks and tasks like reports and plans are really important For my perspective, I'm going to be really skeptical of that as a as an outcome because if I'm a From a regular citizen living in a neighborhood You know, there's like some basic things that I want for me in my community and overall and oftentimes plans Interval themselves don't provide that. So I want to know where that where that leads to and how that's going to Be a meaningful objective going forward. So just if there can be a emphasis on actions And tangible results that'll be really important From my perspective I think we're trying to show the purpose those that are coming back with us with objectives that talk about plans You know to try and highlight the reason for that plan or the purpose or why it's important Yeah, and what it's going to lead to right on the ground for people going forward. Okay Well, I think it's exciting. I'm looking forward to starting to see the strategies I think it should be an iterative process. So the students sort of just show up in February Then disappear again and come back in June from at least the board perspective We should be engaging because there may be You know, there may be really different places where the community or the board members want to go Um or stretch goals and that sort of thing And so we should that there needs to be conversations that everyone feels bought in and engaged I think it's the vice-community suffice leopold. Thank you chair Thank you for the presentation. I'm really excited about how this Roles out. I think the way you presented it Um It seems like in some ways it's so tidy that we're going to be able to just Make things happen and I'll be really interested in the conversation that takes place And there's operational plans and to my colleague's comment, you know As I looked at the pyramid that you put up there The operational plans then it's up for us to put money to make those things happen, right? I mean, that's that's that's the goal here, right as we're trying to Say this is what we consider to be important and then we back it up with our with our dollars The The list of the committees seems very very good. There's one suggestion that I would make on one Subcommittee, which is the dynamic economy subcommittee Everybody that's on there's our good people But if I look at the pillars of our economy One of you know, it's ag tourism education and healthcare The first three are represented on on here But the fourth is not and there if there's somebody from health services that can participate in that discussion I think it would be worthwhile There are major employer and a major part of a of the economy here And I just think if we're talking about the dynamism of the economy We should Make sure that healthcare is talked about as part of that Not that it won't be by these of others, but I just think having a representative there for an hsa makes sense Lastly this timeline that you laid out seems Both really good and slightly ambitious. It's there's a lot of work to do to complete this by june so There you're gonna have to really bear down after the first year in order to pull that off When it comes to the community engagement, I want to Try to really get A community meeting With monolingual Spanish speakers And I think we saw as part of the capital road development A template of where we can get a lot of participation I expect to use that same template in January to talk about some of the library pieces. So Um I hope that in the spring that we that we think about it enough in time that we can arrange that And and make that work because I think it'll It shouldn't be the only one but it will be one that that Ensure that we represent the diversity of the community Thank you Supervisor McPherson Yeah, I want to just thank the ceo for getting this idea and really focusing on it said this is something We need to do because it's kind of going to really have this Result on a more efficient county government. I'm just Confident of that I've just seen as I mentioned just the health service agency and the human services agency getting together With measure g we the clinician team if you will The coordinated effort between the health services and the sheriff I've seen some Cooperation between public works and planning now and environmental health so we can have a one-stop shop So people can know I think these things are happening because This Theory is embedded in everybody's mind and I think it's going to result in a more efficient And a better server Accounting government that provides better services to our constituents So I'm really pleased that you've done this and stepped ahead and it's great to be part of it I agree I'm going to open it up for the community. I wasn't sure if anybody was here to actually address this item from the staff Okay Things were sitting all in the back corner to avoid where the camera angle is If I could just comment before you make a motion I just wanted to reiterate to the board and to our department heads and Staff listening to this and also to the community that This is really just a first iteration of this process And so I'm really pleading for everybody to be very patient in terms of the document not being comprehensive At its first we're going to try you know, this is the first iteration and we're trying to focus in on particular initiatives and In each area so that we have models that we will then grow and then what my anticipation is is that The next operations plan will be Bigger and better and then we will get better at his organization until it becomes part of our culture But this really is I'm hoping that everybody understands. This is not going to be this comprehensive Fully born document yet. We will get there But this is a process and it's a part of really the county staff and the community learning this process together and so I just want to make reiterate that and plead with you to Have your expectations Mute it a little bit But at the same time knowing that this is a process and we're going to get better and better as we go along And it is a good process because it builds in planning and accountability You know planning being where do we want to go and then the accountability of achieving Achieving that vision and so it's a good process, but it takes a lot of learning So I just want to reiterate that before you Before we close this item Thank you, mr. Palsias we will conveniently forget that in a few months when we need to know it most or elected officials nice track So we'll bring it back to the board now tape now Just doesn't matter so Now it would be to appropriate time for a motion on this item. I move the recommended actions We have a motion from supervisor leopold the second from supervisor coonerty all those in favor I opposed it passes unanimously. Thank you, mr. Coburn for that wonderful presentation move on to item 16.1 Which is the last item on our agenda is a presentation the 2018 Santa Cruz county annual report is outlined in the memo of the ceo We have the memo print out and the county Santa Cruz county Santa Cruz annual report mr. Palsios A chair friend and members of the board In Santa Cruz county as the board has emphasized To staff we are committed to listening to residents and revitalizing how we do business So that we are always prepared to provide the best services to the community In addition to the completion of the first ever strategic plan We are currently implementing the two-year budgeting process and continuous process improvement And we are as we just heard developing the two-year operational plan We will soon launch performance measurements to assure that our work remains of the highest quality And so the operation plan has some elements of performance measurement But that is another area that we will be growing in the coming year In addition to the successes of the past year 2019 should bring positive changes as well Including progress on our ongoing library projects the completion of a south county behavioral health facility And thanks to the voters measure g will help implement and Complete or renovate several parks including leo's haven The first county all-inclusive playground As well as other programs to address public safety and behavioral health homelessness and even more We look forward with the board providing these vital services in an effective collaborative and accountable manner And most of all we will continue to focus on our employees Since they are the backbone of everything we do Investing in our workforce is investing in our residents They are the foundation of our work And when we provide them the tools to be the best version of themselves Everything around us becomes better too And so it was with great pride that we developed our first Annual report which will be passing out at the end of this This is the document here and we'll give you copies so that you can Have and hand out to your constituents And it's an attempt to basically Highlight some of our achievements during the past year. And again, this is a first iteration We look forward to your input and feedback and making it in better in the coming years When I thought of an annual report, I didn't want it to just be a budget in brief as many annual reports are I didn't want it to have A lot of narrative because I know that in the information overload age that we live in That often is just filed on the shelf. I wanted it to be something that someone could read In, you know, 10 or 15 minutes And so this is what we've we've done and I look forward to hearing from the board over the next year about how we can improve it We'll be handing it out to you and the public In the coming months. Thank you very much. Thank you. Any questions on this item Anybody here to address this on this item? I don't believe it was an action item. It was just a presentation crime It's a very attractive report and it's easy to read. So I look forward to sharing it with others Thank you and thank you to mr. Hoppin for I know his work on it as well It is very easy to follow report That will conclude the board of supervisors meeting. We'd like to thank community tv for Filming today