 Welcome to the Jones library buildings and facilities committee meeting today is Tuesday, October 17 2023. And this meeting is being recorded. I'm going to first perform a soundcheck to make sure we have a quorum and everybody can hear and be heard. George. Here. Excellent Farah here. Alex I'm here as well and we're joined by Sharon ferry our library director. So seeing a quorum calling the meeting to order at 4pm. I'm going to turn to the acts pursuant to chapter 20 of the acts of 2021. This meeting is being conducted via rubber beans. Members of the public who wish to access the meeting can do so by clicking on the live link to the zoom meeting that can be found on the town library meeting calendar. I'm going to start by dialing in by phone. The public is able to comment during the public comment segment of the posted agenda by raising their virtual hand meeting is being recorded and will be posted to the town of Amherst YouTube channel. All right. Only what two more of those to go. I don't have to read that anymore. We also read that. All right. So the first order of business we have is the meeting minutes. Would someone like to make a motion to approve the minutes of September 19 2023. I move to approve the minutes. I second. Great. Thank you. Any questions comments thoughts of the meeting minutes. So, George, how do you vote in favor to approve the meeting minutes. Approve. And I, Alex approved as well. So that's three zero zero. I see we have it looks like three attendees in the audience at the moment. So anyone would like to raise their virtual hand to provide public comment. I'll be happy to bring you into the room. Right. Not seeing any. I'm going to go ahead and move on to the next item on the agenda, which is the delivery van update. So I don't think there's anything new to report. We're in the process of getting the actual charging station. We're just in delivered before the van comes. Obviously, when we get the van, if we don't have a means to charge it, it's only going to be useful for a day or two. So, from the time where we originally ordered the van until it came in, because we're on about a year and a half now for no longer sells the charging stations through the dealership so we have to buy directly from Ford. And that we kind of had to figure out how to make the PO work and all that. So, with any luck the charging station will get delivered before the van and it will be installed and ready to go. So that's, that's as far as I know the van has not arrived at the dealership yet. So it's in route. All right, any questions. It seems pretty clear to me so move on to the next item, which looks like the North Amherst library building product update. All I've got is that they're still waiting for the certificate of occupancy. So I've got North staff, they're working here at the Jones it has to do with the roof, some roof repairs need to be made before the certificate of occupancy will be issued. So, you know, we're trying staff would like a month to get everything back in and organized and, and all of that. So, once we're able to get in there then we'll know when we can reopen. Yay, it's really excited to reopen so. And we are officially out of the, the temporary location. Right. You had said last time that was because it's been re rented to some it's been rented out to somebody else and so it's no longer available for us to use. Okay. Bar did you have a question. I have three questions. One is, I thought this the building was done. So what's the problem with the roof. It wasn't the craftsmanship was not what it should have been so they went and repaired it once and that wasn't good enough and so they've got to go and repair it again. Okay. And where is the staff now like are they just among our life, the other two branches here at the Jones. Oh, they are at the Jones. Okay. Yeah. Yeah. I think that a bench was stolen. Has that been recovered. Not that I'm aware of. No, we just, yeah, Paul just told us about it. So I, I don't know. Okay. Thank you. Thank you. So, I guess that I have two questions. So the craftsmanship on the roof was not what it should have been so needed repair. Is that because they didn't play is that on the existing building. No, no, the expansion. The metal roof wasn't installed. Well, Properly. Got it. That's unfortunate. Okay. Okay. And, um, sorry, I'm taking notes while trying to form a question. And the other was, um, Sorry, end of day. My brain is not working. Oh, the other is, so I know we don't have a certificate of occupancy, but does not having a certificate of occupancy preclude us from going in and setting up. We need the lift because we have a lot of heavy books to bring back in. And the lift hasn't been approved yet. Okay. So the problem isn't so much the certificate of occupancy. I mean, they go hand in hand, but without the lift, we can't. It's all of them. Yeah, but I mean, is there anything we could be doing to narrow that month so that it's three weeks or two weeks versus a month or. No, that this is all I can do is give you an estimate and the certificate of occupancy. Right. Is that because what needs to be done in the month time is organizing books which we can't move in until we have the lift. Yeah. So without the lift, we can't bring in this. I guess I just want to understand. There's also, go ahead. Yeah, we can't do any work in the building without a certificate of occupancy. So it also involves it setting up the infrastructure and the computer systems. Also, the, the new desk has not come in yet. So if we're going to use what was in the temporary location for if the new desk is going to come in in time but just because of this renovation, it did shrink shelving. So it's going to take, it's not like they can come back and put everything back where it was. They kind of have to figure out how to reconfigure it and because they haven't been able to spend any time in the building itself, it's kind of hard for them to know exactly what they're going to do as soon as they walk in there. So it's going to take some time. And they, and they can't go into the building and spend time to figure that out because it's not deemed safe yet. It's just not safe. Yeah. Yeah. Okay. So, okay. So again, I, you know me and my whole building things is all new to me. So, so essentially without a certificate certificate of occupancy staff can't go in and start formulating a plan because it's not deemed safe. And we can't get that until the roof is fixed. And that's the last bit and then town hasn't given us an estimate yet for when that repair work will be done. Okay. All right. I mean, that's again work in town's hands it sounds like so. All right. Thank you for giving us an update. Yep. Sorry, one last. So are these roof, roof repairs built into the cost, the original cost Sharon? I don't think it'll cost anymore. Oh, all right. I would imagine they're having the kind of pay for that. Yeah. But I'm going to get in the town. But yeah, I would hope that's yeah. Okay. All right. If there's nothing else on the North Amherst library then the monthly building and grounds report which I think far still your thunder of the stolen bench maybe but I think else, hopefully not. I don't have anything George. Yeah, I don't have anything to add either at this point. Although the heat has been turned on. Yeah. Yeah. The other big news, the tent has been taken down. That's a big deal. Yes. Is it, is it gone Sharon? Gone. Okay. It's all pretty outside now. Because because the time because the tent was purchased with with grant funds through the town the town has retaken possession of it so. Okay, last time we were going to try and hang on to it, but they said no. We just don't have anywhere, we don't have anywhere to store it. Okay. It's, it's, there's nowhere to store it. So the town, the town now has possession of the tent. But if we needed it back, we could ask for it. I'm sure we, I'm sure we could. Okay. That's so weird. I was wondering what was so different about the library, but it didn't. You can see the front of it again. Yeah. Even the skeleton is gone. It's awesome. Oh yeah. Yeah. So much more space. So with the, with the heat being turned on. Nothing so far so good. Knock on wood. Everything is operating as it has. Okay. So back up building project planning. So anything new from town on that? Any updates? No, no. Still waiting on town. Okay. So I see. I think we are at four attendees now. And I think we've probably talked about the things that we're going to talk about. So I'm just going to open it up again. If there's anyone. Any public audience who has a question or comment they want to share with the committee. We'd love to hear from you. Okay. Well, thank you for those of you who attended. We appreciate you joining your public comments are always the end questions are always welcome and encouraged. There's no topics anticipated by me. So this was a pretty quick meeting unless there's anything else anyone has. Okay. So I will call the meeting adjourned at four 11. Thank you everybody. Thank you. Good night. Bye.