 Okay, good afternoon everyone. Thank you for being here. I want to welcome the board members and members of the public and thank you for joining us today. I'm Terry Griffin. I'm the chair of the Board of Community Services and joining me today are Vice Chair Carol Quant and board members Kathy Hayes, Carolina Spence, Pamela Van Helsima and Sandra Wandel. We also have with us today our meeting hosts, Emily Ander and Mary Lou Nichols and they will coordinate comments from the public and assist during the meeting and take notes for any follow-up as needed. Panelists and presenters, please silence your cell phones and keep microphones muted if you're not speaking. Members of the public joining this meeting will have webcams and microphones muted. If you're phoning in to join the meeting and you choose to speak during the public comment portion of the agenda, for privacy concerns, the host will rename you to caller and only show the last four digits of your phone number. Additionally, the City of Santa Rosa is committed to providing a safe and inclusive environment free from disruption and will not tolerate hateful speech or actions. Everyone is expected to participate respectfully and if necessary, the meeting will end immediately. Madam Host, would you please explain how public comments will be heard at today's meeting? Yes. At each agenda item, the item will be presented. The chair will ask for board comments or questions and then at the appropriate time, open the floor for public comments. The host will lower all hands until the public comments item is open. Once the chair has called for public comment, the chair will ask the public to raise their hand if they wish to speak on this specific agenda item. Those joining by phone may dial star nine to raise your hand. The host will then call on those who have raised their hands. Public comment is limited to three minutes and a timer will appear on the screen for everyone to see. No email comments were received by the posted deadline for this meeting. Thank you. With that, I call to order the October 28, 2020 meeting of the Board of Community Services and I have a brief statement I'd like to read. Due to the provisions of the Governor's Executive Orders N-25-20 and N-29-20, which suspend certain requirements of the Brown Act and the order of the Health Officer of the County of Sonoma to shelter in place to minimize the spread of COVID-19, the Board of Community Service members will be conducting today's meeting in a virtual setting using Zoom webinar. Board members and staff are participating from remote locations and or practicing appropriate social distancing. Members of the public may view and listen to the meeting as noted on the city's website and as noted on the agenda. Madam host, may we please have roll call? Yes, please respond when I call your name. Chair Griffin. Here. Board member Hayes. Here. Board member Quant. Here. Board member Spence. Here. Board member Van Helsema. Here. Board member Wandel. Here. Thank you. Okay, thank you. So moving on to item number three, public comments. I would like to open the floor for public comments on non-agenda matters. This is the time when any person may address the Board on matters not listed on this agenda, but are within the subject matter of the jurisdiction of the Board of Community Services. If a member of the public would like to participate in public comments, please either raise your hand through the Zoom webinar or if calling in by telephone press star nine. Madam host, do we have any public comments? There are no public comments at this time. There are no hands raised. Okay, thank you. That takes us to item four, approval of the minutes from our February 19, 2020 special meeting. Are there any edits or corrections to the minutes? Okay, seeing no hands raised, the minutes are approved as submitted. Item five, upcoming events and reports on accomplished events. Deputy Director Santos. Thank you, Chair Griffin. I wanted to remind you that you have received as part of the agenda packet these, the list of upcoming events and accomplishments. So I just want to highlight a few of those. On October 30th, we have the recreation division will offer a caravan to Candyland Halloween drive-thru event for seniors at Finley Center complex from one to two 30 p.m. Goodie bags will be distributed and the students from the School of Rec will be dressed up and waving as they drive by. I remember the Deputy Director of Recreation talking about it sounds like an awesome event. And then as far as accomplishments, I just wanted to highlight something was really, I think the recreation division did a great job. The six they successfully opened the School of Rec and it's a care camp accommodating 96 students groups of 12 and the cohorts as allowed by the county health order and child care guidance. They did a great job and I know it was a successful program. Thank you. Thank you. And director updates item number six. Thank you. And I have a really fantastic update today to let you know that Coffee Park, Coffee Neighborhood Park was open today and there was a media release about it. It was really exciting to be part of that watching the fences come down and watching the first kids come and play on the playgrounds and dogs running in the dog park and it was a very, very exciting opening, albeit during COVID where we really can't officially gather but it was really fun to watch everyone play. So it's really nice and if you haven't been there yet, definitely go by. It's a very beautiful park. It was before the fires and it's definitely beautiful again now. And then also just a quick reminder that we are still in a COVID environment and so staff, including myself, still work from home or work remotely and we come into the office occasionally, but we're still in that situation. So I wanted just to remind you about that and that we are also all city emergency workers. And so keep that in mind as if you hear about every emergency that's happening in the county, we are responding and coming into our Emergency Operations Center. So we ask for your patience as we sometimes can't get back to folks right away. So just wanted to put that reminder out there and that's the end of my report. Thank you. And I'll just mention that if you haven't seen the video about Coffee Park, it's truly beautiful. It moved me to tears watching it. So I'm highly recommended if you haven't seen it. Moving on to item number seven, our first scheduled item is a 7.1 Recreation Status Update with Recreation Deputy Director Kelly Magnuson. Adam Chair, I'm going to promote Ms. Magnuson from attendee to panelist. Kelly, it will look like you have left Zoom, but stay stay close and you'll come right back. Okay. Can you all hear and see me? Good afternoon, board members. So I just got in a little bit late, so I missed the very beginning. So I don't know, Jen, did you go over the list of events or is that just something that's mailed? Both. I just highlighted our School of Rec and then our recent, your recent Halloween. Oh, okay. I didn't go through everything else. I don't want to repeat the list because it's a lot, but and I know you got something a couple months back kind of bringing you up to date, but recreation has been actually very, very busy because everything that we have planned has to have a COVID-19 protocol guideline safety plan along with it. So we were able to do some day camps over the summer. We did some traditional day camp at Howard Park and Steel Lane, and then we also did a program at eight different Burbank housing sites. And so what we did was we we rolled, when we found out the schools were going to be closed, we rolled that program over into a full day program during the school year. So we already had a lot of the COVID-19 safety protocols in place for a full daycare program, but then we had to incorporate the distance learning component. So we met with some teachers, some superintendents. We met with our staff. So we redesigned the program where each student would bring their Chromebook to the program and they do their school classwork between about eight and two. But what's very challenging is we have 120 students and each student is on a different schedule and probably has a different teacher. There's a couple, if we're lucky, we'll have a couple in the same class in a room, but otherwise there's 12 youth in a classroom and they're each on a different schedule and they have different teachers. So we were trying to group the students with family members, but we also have a referral-based program. We worked with some schools that we were doing neighborhood services programming with traditionally. So this is our Measure O program. So we have some probably about 70 kids that are on a referral basis and they are very needy as far as help with their school work. So we're doing a lot of tutoring. It's been very challenging. It's very rewarding for the staff though. We've just had to hire more temp staff. So our full-time staff that normally do programs for seniors, the rental teams, all those staff are leading this school of rec program and then they hire temporary camp counselors, the ones to do the actual hands-on with the children. So it's been very successful, but very challenging. And then we have our aquatic staff that are running the pool, so they're not part of school of rec. And then Jen mentioned the Halloween at Howard. So some of our coordinators have kind of branched off from school of rec and have planned some holiday events. So the Halloween event was almost overwhelmingly too successful because we have long lines of cars waiting to get into Howard Park. Carol was there helping set up the cemetery's booth and it was awesome. I think you had two. Three. I don't know. There was a whole two rows of booths and so the cars would drive through and there would be characters and scenes and it was very fun and the families just loved it. But we oversold the event. We had just too many families, but it was free too. So they couldn't complain. I think everybody was happy. So our next event is this be a hero, thank a hero food drive, which is going to be on November 14th at the Finley parking lot. So the idea there is people to come through with a letter thanking a hero, maybe a nurse, a doctor, a teacher, and then bring their food to donate at the event. And then we're going to do a holiday car parade, a place to play. So we have a few things coming up that are going to be really fun, but they're all going to be safe events where people stay in their cars. But it was just kind of it was really fun to be there and see that we're bringing a lot of joy back to the community just by offering something. So it was rewarding. In addition to school, we started back our Tiny Tots program here at Finley. Say, you know, the same thing face coverings. They have to stay within the same group of kids every day. Parents cannot come in the room. Their temperatures are taken when they arrive. We do that for anybody arriving to the program. And then on Monday, we're starting a kid science program out at the church of one tree. So that will be an afterschool enrichment program. It's a science based program. And it's from one to four. And we're hoping I would I didn't get a number of signups so far, but that's that's a program we usually run in the summer. So that instructor's changed it into an afterschool program. So we're hoping that that'll be a fun diversion from the regular staying home and staying home all day in front of your Chromebook. The poor kids aren't getting their social socialization in. So we're trying to bring some things back slowly, but surely. So the only other major issue recreation is dealing with right now is we have done some sports field permits for our youth soccer clubs. And they are allowed to hold practices and drills out on the field. They're allowed to have 14 players at a time with two coaches. And for the most part, the youth leagues are following the guidelines, but we have been having lots of problems with adults playing full on games with spectators on our fields. They don't have permits. They don't have permission. And they're fully breaking the health order guidelines. So just today I was on a meeting where we're going to talk about we're working with community engagement, the police department and the public information office to put together a an outreach campaign, an educational campaign to get out to these players on the weekends. And they don't the police, of course, don't want to make this a criminal offense. So we're trying to do it educational, letting folks know that this is attributing to the county staying in the purple tier, which is the worst here. You're not supposed to have gatherings. You're not supposed to have competitions. You're not supposed to have spectators and none of them are wearing face coverings. So it's very upsetting to the groups that are following the rules that are going out to the field and seeing these non permitted groups breaking all the rules. So I'm hoping we'll make some progress as we have allowed our legit permitted groups to continue their play out there through the month of December, since they lost so much playing time because of the fires and the smoke and everything else. So if the weather is good, they can be on the field doing their practices. So that's kind of a current issue that we're doing with and we're hoping to see some improvement in that area. And then we are allowing some volunteer groups out in the parks now, but they have to follow the same guidelines. They have to be in a group of 12 or less where they're face covering and stay socially distanced apart. But we've got some dog park volunteers out there and then the rural cemetery group as you know. So that's exciting. And then we're hoping to bring back some swimming lessons in the spring. So aquatic staff is working on socially distanced swimming lesson guidelines, but they're also working on some lifeguard training guidelines. So and that's really important for us to train lifeguards. We do it for a lot of the smaller cities. They're used to coming to Finley to train their lifeguards. So we really want to see if we can bring back that program. So that's really important. I think that's all unless any of you have some questions for me. I know I said a lot in a short amount of time. Any questions for Kelly? I have a couple of questions. How many spaces are in each of the science camp programs? Well, it was increased from 12 to 14. So now they can have 14 youth in a group with two instructors. Okay. And then I saw mention of I think it was line dancing that was being offered virtually by one of the instructors. Do you foresee any more opportunities like that for especially as it gets darker earlier and it's harder to exercise outdoors of offering virtual classes for exercise? We have not as the city been organizing virtual classes that way. We know that there's a ukulele virtual class that's being put on by our instructor. There's a few that have popped up, but when the pandemic began, we talked about it for like six weeks. Okay, how could we do this and make it a city program and would it be free? And how would we monitor the background if we're calling it a city program? So we were just encouraging the instructors to do some things on their own if they could. Okay. And I think it was mentioned in one of the first report that we actually called all of our senior members four times. We called them once a month and we were just trying to share as much information as we could about, okay, you can sign up for this, you can go here, the different resources. And some of the seniors actually asked for phone numbers of friends that they weren't seeing. So then they were going to call each other. So we kind of feel like we were trying to get them to socialize more on their own, but it has been really hard and really disappointing for our seniors. And so we're really looking forward to this coming Friday. We hope the seniors will come out and drive through the turning circle and get a goodie bag and say hi to everybody. But that's best we can do is call them and try to organize these drive through events. Okay. But yeah, it's a strange time for everybody. Indeed. Any other questions for Kelly before I move to public comments? If there are any members of the public that would like to comment on this item, please either raise your hand or press star nine if you're calling in. Madam House, do we have any members of the public that wish to speak on this item? I'm Chair Pamela Van Helsema has a question. Oh, I'm sorry. No, it's okay. I was using the raise hand. Thank you so much for helping support students right now with distance learning. And that, of course, is a terribly difficult challenge for parents, for teachers, for school administrators, for everyone. And so I'm curious, just because I have worked in education quite a bit, and I'm curious because you'll have a unique perspective, not being the teacher, not being the school, but a support system. Do you have ways of assessing how it's going or evaluation methods, anything that you can tell as this helper? What is needed more to make this distance learning more successful or clues to that? Because I'm certainly participating with Santa Rosa City Schools to try to puzzle through that too. And I would love to know if the Parks Program has a unique input into that challenge. I think we see ourselves more as the helpers. So we're there to help the teachers, we're there to help, you know, with the assignments, we're there to help the students stay on track and manage their time. And we're there to help the parents because not all parents can stay home. We are trying to encourage parents to get more involved with the children's homework because that's how that's how they need to stay involved. That's a gap that we're seeing is the parents that are sending the kids to our program since our programs from eight to five were not getting the help from the parents that we had hoped for. So we're sending reminders. I do feel for the teachers, I think keeping these students on track for the sessions is very, very difficult. So our staff, in fact, I substituted in one of the rooms on Monday for four hours because we sent our counselors, we'll call them our counselors, to a training. Santa Rosa City Schools put on a training for our staff because we've been dealing with some behavioral problems and we are dealing with children who just aren't keeping up with the assignments. We had a new student start on Monday that had 70 missed assignments. And so now that room is, you know, the teacher's aides are what our staff really are. They're challenged with helping that student catch up, you know, and they take it on themselves to do that. And as the permanent staff, we're reminding our counselors staff that you're not the teacher, you're the helper. So, so however you can help guide the child to be successful, that's your job. But the school, Santa Rosa City Schools has been really amazing about providing resources if we ask for them. We'll ensure that the kids get into their counseling sessions with their counselors, any special, you know, any special needs they have, we're working with the teachers. And I think we're just really lucky that we get the staff that we get because we've had successful day camp programs across the board and then doing our same training and recruitment. We actually have some awesome staff that are at the JC or Sonoma State. We have a few high school students that are helping but they're not the leads. So I think just having that open communication with the teachers and the principals, those really helped. But it's it's different. I mean, I can imagine being a teacher having an eye into each child's space, which is either their home or their daycare. I think that would be very odd and then to keep the kids on track. But me being in the classroom, I was like, oh my gosh, each student has a different schedule even. So you might be able to send three to recess, but four can't go because they're still in class. So then you need more staff. So it's extremely challenging. And we're hearing that the schools might go might not go back after Christmas for the third quarter. And I think we can continue the program. It's very expensive to have all these kids all day long with the staff. But I would really love to see the schools go back for the fourth quarter. I think it would be really important before they move on to the next grade to at least have one quarter in the school system. So the teachers can really see how they're doing. So I guess to answer your question, we are just kind of like the link. We're trying to help everybody be successful as best we can. When something you said, you know, I have two kids in the school in school age right now. But the idea of homework, I'm curious, in addition to all that time on zoom. And this is not you probably don't know, but I'm just wondering how much extra work is put on top of the kids that are little. My high school or can do lots of other homework, but in addition to the day they're spending with you, they're going home and doing more. And that seems difficult. But that's a that's a discussion for me to have with the city schools. So yeah, I don't know how to answer the homework question. I do know that if when the students are finished with their session, there's a whole list of, you know, little computer programs, they can games that are academic that they can go to. And sometimes it seems like it's just too much for them to be sitting at a Chromebook that long, you know, because if you're in school, you all go to recess when the bell rings and you get a run around and play. Well, not with this. You know, you get to go to a computer game because the rest of the students in your room are still in a zoom session. So it's very it's really challenging. But I think it's a this is a great program for these kids and for the teachers and for the parents. So and then the last thing I'll say is we're going to be featured in the Chamber of Commerce magazine, our program in December. So I'm I'm anxious to see how that comes out. But as far as putting together a program that kind of fills a gap is what we're going to be recognized for. So I'm excited about that. Great. Thank you, Kelly. Welcome. Okay, that takes us on to item 7.2 Park status update with Deputy Director Jen Santos. Thank you, Chair Griffin. Unlike Kelly, I may be repeating a lot of things you've already heard, but just for the benefit of anybody that may be listening, I want to go through it. And, you know, we're kind of doing this style of update that maybe doesn't have a lot of, you know, we don't have PowerPoints and things like that. So bear with us. It's a lot of information without without any graphics, but we're we're trying to gear up to speed. And with that, I want to thank our two hosts who have diligently worked for six plus weeks trying to navigate and understand what looks seamless to us this technical challenge to host a public meeting in a virtual setting. So I want to thank them both for doing a great job and also to remind folks to bear with us. We are learning as we go. It's a new world for us all. And then so as for some parks update, we did apply for the Sonoma County Agricultural Open Space District to install two multipurpose fields for soccer, baseball, softball, etc., at a place to play park. And I know they are considering allowing us to join the matching grant program, but we haven't heard officially yet. They've had some questions for us. I know we're in the system. And then also a reminder that we are still working with the golf course restaurant legends to terminate their lease at their request due to their inability, you know, essentially to keep a business afloat during covid in those conditions. We do have a closed session council date coming up on November 10th to present this information to council and how to move forward with a termination agreement. So I'll be going forward on the 10th and we anticipate that the legends will be closed sometime in between the 10th and the 15th to the public permanently. We don't have yet the option for what to do now, what to do once legends leaves, but we are working diligently on it with a consultant to help us understand what our next best options are. We'll also be circling back again with the Economic Development Subcommittee to receive their input on what direction we should be moving forward with. As far as staff's next item, it would be to get another restaurant in there, because we really do need the income from that to pay off the bond debts that the city incurred to install both the restaurant itself as well as the pro shop years ago. So we've got a lot of little moving parts going on there with that, but legends will be winding up their service shortly and hopefully we'll get another service in there or at least have some direction before the end of the year and I'll circle back with you on that. Also some of you may not know we actually managed three dams in our parks, one at Howard Park for Lake Ralfine and two dams side by side to each other at Fountain Grove Lake at Nagasawa Park. And so the state is requiring that we update our dam inundation maps and so we are moving forward with that and I found somebody in the in our engineering team from Public Works that that was this person's like whole project and senior thesis in college and so I think that they are we are well suited to move forward to getting that done but it is a requirement and that inundation map will become part of the city's hazard mitigation plan. So stay tuned on that. We just a reminder that there is still a lot of moving parts in the reporting required for FEMA and Cal OES on all of our existing projects related to fire recovery projects. So Coffee Park for instance is closing up and finishing off so we'll be submitting reimbursement requests requests. FEMA's like they operate like an insurance company so they'll wait for our final request for reimbursement and we'll see what we receive from them. Both sides have made promises so we will we'll see what's happening there but there's a lot going on there a lot of reporting required so staff is busy with that. The we have the roadway landscaping project which is the project to re-landscape and reinstall irrigation on roadway landscapes destroyed in the 2017 fires. So those are essentially the entire length of Fountain Grove Parkway from Mendocino all the way over to Daybreak as well as portions of Coffee Park along Barnes Road were all damaged in the fire and those are in recovery. We've been working with both neighborhoods and the HOAs in Fountain Grove to receive feedback on the landscape plans that the designers working on. We've had a little bit of a delay the fire department received council approval on their community wildfire protection plan and it was a tiny bit of a surprise that the type of plants that they were looking at for re-establishing landscape in areas adjacent to a right-of-way actually involve using plants that have a high water content in them versus what we would normally do is put in drought resistant landscaping that can survive in that kind of arid environment. So we've had to kind of re-gear and re-group and think kind of re-think about the landscape plant selection that we are choosing because we are almost at the end of getting ready to go out to bed for construction but we need to circle back and we are meeting again with the Fountain Grove HOAs to make sure that they understand the new concept and why it's important to have that and it's a different type of plant so it's going to it's going to have more water held in its leaves so that if it does if fire does come near it it's it's not likely to burst into flames it's more of a melting kind of process so it's interesting times and I'm learning so much but that project is full steam ahead we are ready to go with it it's a huge project there's over 30,000 plants that need to be installed in this area so looking forward to that we are also rounding up the design for the final six remaining fire damaged parks and that's for Rencon Ridge neighborhood park as well as the adjacent open space uh Furridge park there's some damage at Nagasawa park Francis Nielsen park and Parker Hill Road trail it's a right-of-way path these are being combined as one final project because at each park there's not a significant amount of damage the all these parks are open to the public but there's enough to make it a a good biddable project as one so that's out to bed and Karla Macy is working on the design for that and they're about 70 done with the design there so by the time it finishes design and goes through the bidding process we're looking at next summer or fall to be complete with the project hopefully sooner um let's see so last night at the city council meeting council approved the contract with plural and associates to redesign Dutch floor neighborhood park the two playgrounds there are in need of replacement as well as the fitness equipment and similar to coffee park there were two playgrounds that were the two to five year old and the five to twelve year olds very far apart from each other which is a design concept that isn't really supported anymore we're going to go back to having those two kind of playgrounds adjacent to each other and update the fitness equipment so it'll be a small a small change to the master plan to show that so it'll be a it'll involve the master plan as well as lots of community meetings with the neighbors over there and it's part of the park actually joins into the school grounds it's the I'm probably going to botch this name but by Ella Albert F by Ella elementary school so I'm looking forward to reaching out to this neighbor this neighborhood I haven't had a lot of contact with folks in this area around this park so I'm actually really looking forward to seeing what their preferences are and working with this neighborhood um and so we've got a meeting scheduled with plural in a couple weeks I've never worked with plural either so looking forward to that um we have finished our um our contract with Gates and associate to redesign Finley aquatic center waiting pool into a spray ground and it's hopefully going to go to council in December for approval but the contract is done it's signed from everybody who needs to sign it and it's at the attorney's office taking a little bit longer and we hope to have that approved by council in the winter the other thing is we are um setting up for our next public meeting besides this one in this section in Reckon parks on November 5th at 5 30 p.m. to have a public meeting about renaming Creekside open space and as a reminder there was a citizen request to rename that park to Mary Traverso open space and this board uh recommended that we do um circle back out to the community and receive input and then we'll be coming back to you after we receive that input so that is scheduled for 5 30 p.m. on November 5th and you will all receive an invitation and we hope to see you there we're really excited about finally moving this project along COVID has definitely stalled some of these things that we would have normally probably had resolution on by now but looking forward to that moving forward in addition we also have a few questions for that public meeting about the overall council policy regarding name changing you remember not too long ago we did present some interest to update that policy because it wasn't really providing any of us with a really good um direction on where to go with some of these uh renaming of parks for instance Creekside uh park if it is renamed to Mary Traverso park somebody could come right back in a month later and try to change it to something else so we just need to update it and modernize the policy so we're going to ask some basic questions to the Creekside group on the overall policy change and see what sort of feedback we get there we'll also be structuring some additional citywide uh virtual meetings to get some feedback on that as well um I'm sorry no this is a lot but I want to make sure I get it all out there um we are continuing to work with uh uh GSM landscape architects to develop the community park at Kiwana Springs Park the master plan was approved a couple years ago and so we're starting to implement this community garden we do have a garden manager very eager to move in so we're going to move forward with that we've been working with them long before Kiwana Springs went out to even start its master planning process so we're looking forward to getting that started and getting it getting the design finalized and we're almost there and then I've just got a few more things we will also be working to update our garden community garden policy we had some internal guidance that was provided for folks who wanting to wanting to use a community garden in the city but as these become more popular we really are seeing that we need some more guidance that is from the board and the council at a council policy level so we'll be searching out to start that process as well to give us all some guidance on should the city be paying for water and electricity for these should we continue to do it as as we have so lots of questions to be answered and we want to have some feedback from you all as well as the community I do we're hoping to return to this board in December or whenever your next board meeting is to talk to finalize the updated Rose and Creek Community Park master plan hopefully we can resolve this get this resolved and approved and moving in a forward direction we are still working with our consultant who helped us with the last community meeting and we'll be updating the master plan and bringing that forth to you at your next meeting if not this year then the first thing in January the water department is still under construction for their well at a place to play so if you drive out there you'll see that just a reminder there's they're not they're not scheduled to be complete until April of 2021 so that'll be an ongoing construction site we are you looking at using a cooperative purchase to purchase and playground equipment for Colby Creek Park so it's it's different than a lot of parks we have a community have a master plan and some major you know or even minor redesign of the outline this one is different then it's just to simply take out what's there and put in something new so it's it's a one-stop kind of cooperative purchase agreement that includes design purchase of the equipment and installation of the equipment all in one one you know one company and then we were thinking we were going down that path for Rencon Valley Community Park to replace the two playgrounds there but it's going to need a little bit more finagling and and redesign then we realize so we are going to go out and look for an RFP and designer to help us redesign that playground and just a reminder these are on the list because these playgrounds are on our list of things needed to be replaced so we're trying to have some equity in the city and getting around to all the city playgrounds but we also want to make sure those ones especially at Rencon and and Colgan are very outdated and have some unsafe components and missing components so we really need to move forward with those and that is the end of my very long report thank you thank you Jen any questions from the board okay a paneler Jen I just wanted to say thank you for working with our neighborhood in Coffee Park and just being so open and cooperative and and I think it never we never dreamed that the results could be as wonderful as it is and included so many people in the development of it so I just wanted to give special recognition to the work that you put into that it's really a beautiful accomplishment put that in your portfolio and and I realized that your sincere humble and and generous leadership was a big part of that so I wanted to thank you thank you so much I appreciate that I was there today celebrated all all that I could and it was a wonderful a wonderful day thank you I have one quick question Jen on the Spray Park at Findlay assuming council approves it in December what's the timing on construction do you have a sense of that um I I don't we're probably not looking to construct to construct that until the winter of 2021 at this point yeah but where we would prefer to do it in the winter of course there's probably no good time from an aquatics perspective right trying to keep that open okay great um so at this time I'll ask if there are any public comments on this item if you're a member of the public participating through zoom please raise your hand or if you're calling in please dial star nine uh madam host do we have any public comments on this item madam chair I do not see any hands raised okay thank you we'll move on to item 7.3 measure m parks for all update uh deputy director jen santos thank you chair griffin um and so I decided to go ahead and pull this item out from the main update so we can kind of go through it in a little bit more detail um it's it's not long hopefully for you all but um recreation director kelly magnificent and I attend just as a reminder every monday a meeting countywide with all the other agencies in the county discussed measure m topics as well as we've also snuck in conversations about covid related to playgrounds um and um we we were able to open playgrounds uh recently the county health officer allowed playgrounds to be open so that's those are some of the things that we talk about in there and uh what each of us is doing so that we can coordinate and try to do things together uh we did present uh at the city the annual report to the citizen's oversight committee uh which is organized by the county and uh we received a little bit of feedback that they were happy about the outreach that we were doing uh so looking looking forward to providing more information as we get farther along and then uh I just wanted to let everyone know that the park planner uh emily ander is taking lead in our park planning section with assistance from mary lew to organize and host virtually all the future measure m meetings we have scheduled so the next measure m virtual meeting is tentatively scheduled for november 21st but we are pending some finalization on timing and making sure that's a date where that is going to work uh we uh as a reminder we were trying to hit all four quadrants of the city and the quadrants are are are made by the division of highway 101 and highway 12 and we were able to get one meeting in this year before covid uh came into our lives and so we were trying to get back out there now that we're um back into virtual meetings and so these will all be virtual meetings and this first meeting we're going to do is with our sports community so it's really not actually limited to a quadrant in this section uh it's all about um sports anybody who's interested in using you know who uses anything that doesn't have to be an organization so tennis basketball anything but of course we are focusing on our sports group and we are hoping to have a sports group host that meeting for us we are working with um a group right now that looks like they'll be moving forward similar to what we did with the detour uh round barn neighborhood area um we had the neighborhood association help us and host that meeting and so we'll be looking to do the same thing here um and hosting a zoom meeting where you're collecting polling data in it is uh tricky so it's taking us some time to get up there but we are I honestly cannot wait to get back out and collect this data it's been such a long time coming so I'm really looking forward to receiving that um let's see we are also moving forward with we moved forward with an RFP for our parks condition assessment which was also a council approved uh use of funds from measure M and so that assessment will go and assess every single amenity we have in every park we have as well as all of our roadway landscaping and provide us with an overall assessment of condition and it will also make some recommendations on um what things we should be addressing first and give us some prioritization on that in addition they will also be giving us some feedback on whether those things that come up on the list should be used uh measure M funds should be used for that or if we should be looking to alternative sources of funding so it's it's really a comprehensive look I'm really looking forward to this so much uh you know as staff works over the years we we kind of know what's going on out there but uh I'm looking to see what this objective opinion will be or assessment will be of all of our parks and and to see what comes up we are reviewing the three bids for design are for uh conducting this assessment that we received and we'll be recommending somebody uh hopefully in the at the December council meeting but if not in the January council meeting for that and they'll get started on that um and so um we do plan to the original plan for measure M was to return to this board as well as the council in spring of 2021 to give you an update on some of the feedback we've collected in the community and I don't we probably will not have the deferred maintenance condition assessment ready but we will uh we do still plan to have all of the community input gathered and organized and report it back out to you in spring of 2021 despite the delays one of the benefits of hosting virtual meetings is that you don't have to arrange all the physical requirements having a physical meeting so it allows us to conduct a a lot of meetings in a short amount of time so we'll definitely have some future meeting coming coming up and we have about five meetings left I believe about four to five meetings left to conduct we're hoping to get them all done and by by the end of December and if not we'll have a few remainder in uh January to finish it but looking forward to coming back to you in the spring with that information and that is the end of my report thank you Jen are there any questions from the board on the major m I have one um question Jen on the parks condition assessment is Prince Greenway included in that yes yes Prince Greenway will be in there absolutely okay that came up during the mayors and chairs meeting this week so I just wanted to check in on that okay great oh and Carol you have a question thanks Terry Jen could you do an overview on the funds gathered before COVID and measure M the projected funds that either have materialized or have been cut back because of COVID and the things you're implementing now are they being done with funds that were raised in earlier quarters I don't remember it's a quarterly um a lot month could could you give us a overview of how it has affected your plans and your funding sure actually the funding we have received has has not been drastically reduced during COVID even though there has been less spending out there we were expecting a significant drop off we were all very nervous about what our actual collection would be for this but it's been a very insignificant drop in in funding so far so it's still on project on as actually it's above as projected so we projected about 1.9 million a year and we um I don't know the exact number so I'm going to have to get back to you when I do a budget update but it was a little bit over two million dollars that we received for the last annual report it does come in quarterly but as an annual projection it was about 1.9 so we did better early on and it's looking more like it's trailing back to what was projected during COVID so we should not see a reduction in our expectations for use of those funds and we are using those funds that we have previously collected for these current activities okay thank you um so at this point we'll ask for any public comment on this item members of the public wishing to comment on this item please either raise your hand or press star nine if you're dialing in um madam host do we have any public comment madam chair there are no hands raised okay thank you so we will move on to item eight committee reports um first committee report mayors lunch for committee board chairs uh attended the mayors uh chair lunch last Wednesday the 21st and uh just run quickly through the highlights of of our discussion there was a board and commission outreach session on october 20th that was hosted by the city clerk's office jen thank you so much for your participation in that um if you know of anyone who would like to apply for city border commission the video of that outreach session is now available on the board and commission page at srcity.org and just click on boards and commissions it's the last item under get involved and there's also a link to the application if folks are interested um mayor schwedhelm uh told us about the council's approval of the downtown station area specific plan last week in addition um the city received or will receive 38 million dollars of community development block grant disaster recovery funding related to the 2017 wildfires so that's really good news that's money that HUD allocated to the california department of housing and community development and that money was then appropriated to the tune of 38 million dollars to the city for rehab reconstruction and or new construction of affordable multi-family housing so that's pretty exciting uh the mayor talked about the cares act funding that um was brought up previously for child care support pilot program and of course that was approved by council last night so that's really great that's um two million dollars of cares act funding going to help support small business child care providers in the community um and then on november 17th the council will discuss the um allocation of the pg and e settlement funds 95 million dollars there was a survey that i believe closed on the 25th if i'm not sunday the 25th so hopefully there was a lot of community input into that and the council will have that discussion november 17th um council changeover is scheduled to occur on december 8th that's always somewhat of a tentative date depending on how soon the registrar's office is able to certify the election results and i can tell you um in every other year that i was city clerk it was always that time frame was met but with this election this year and potential challenges it could be delayed so hopefully the council changeover will occur on december 8th but it could be delayed a week depending on the certification of the results and any challenge there too and we did talk about homeless services the mayor mentioned that um the sprung structure at sam jo Samuel johns hall uh was approved and uh that the um the uh forget what you call it the finley um distance distancing program will end uh the end of this month is that correction and uh see what else i think the only other thing uh he mentioned that you might be interested is the second week of february council will be having their goal setting session it was delayed this year um i was thinking about asking for an update on council goals but given that the goal setting is now going to happen in february it's probably best to wait until after they since they could very well change uh greatly in the interim so uh that's all i have for that report are there any questions from members of the board okay thank you then we'll move on to waterways advisory committee and vice-chair quant the waterways committee has met um virtually three times i think um uh much of the first meeting discussed um the prince memorial gateway park as gen i think is well aware um this committee is highly invested in that area and um the downtown specific plan um the funding that may become available uh the covid situation and the homeless issues have not simplified the waterways concerns or um ambitions regarding prince memorial gateway we um reviewed a uh project that is possibly in limbo currently uh to replace the journeys and mobile home park with a fairly high density um mixed housing apartment senior citizen uh family complex that borders on to gosh i don't piner creek i think it's a tributary of piner creek and the city has adopted in the last few years that any waterway that is adjacent to a development must be um addressed and uh the waterways committee is very aggressive in making sure that any development does incorporate these waterways as part of their master plan that's it thank you uh moving on to item nine written and or electronic communications thank you chair gruffin just a reminder that the board has received its california parks and recreation society catalog as well as the city's own produced zest magazine and the cprs.org website if anyone wants to order that magazine or that catalog as well as our zest newsletter of course is available at our srcity.org uh slash recreation parks newsletter if anyone's interested and that is the end of my report thank you item 10 future agenda items are there any requests from members of the board for future agenda items okay all right seeing none uh we are adjourned until our next regularly scheduled board meeting on wednesday december 9th 2020 at 4 p.m. i'll just mention four members of the public that the reason we are meeting uh the second week of december as opposed to the fourth week is because we typically um combine our november and december meetings into an earlier december meeting given that the november and december meetings would otherwise fall during holiday weeks so our next meeting will be december 9th thank you everyone mary lude do you need me to hang around for any reason she gone no thank you very much okay all right