 So welcome to the June 10th select board meeting. This meeting is called to order at 6 o 4 p.m. We are still still still at the middle school because town meeting is still going on. We will see what happens after this evening. The next select board meeting is scheduled for Monday the 24th. We do not anticipate meeting to meet next Monday, even if town meeting is still going on. But I guess that remains to be seen. Otherwise, we were meeting on the 24th back at Town Hall. So we do have a number of things to get to tonight. Just so folks know, we are going to have an executive session this evening. We'll be adjourning to executive session basically just as soon as we can. And that will be no later than 6.30. So basically we're going to have to try and be quick about this. But if we're even quicker than that, that would be great. And the meeting will not resume an open session once we adjourn to executive session. So first up, we have Mr. Zomak here to talk to us about signing deed documents for the conservation purchase of the Ritchie property. This is the property that town meeting voted to purchase at last fall's special town meeting. And this is kind of the technicality end of things where select board does the final approvals. Is that correct? Yes, there's really two phases. One is tonight. And one is on Wednesday night when the concomitates very similar votes. We're in the final stages of moving toward closing. We need to close by June 30th in order to receive the over $300,000 grant from the state as our match. So there's a match that goes over to the town meeting on the CBA funds. So before you are able to document, I believe, on different promotions, they are to sign the conservation registration and accept the deed. So any questions about the project? It's been added by CBA concomitants at the meeting. It's a wonderful project on the town meeting. Questions or comments for Mr. Zomek? So for folks following along at home, all of the materials related to this property are in our web packet today. So folks can get the full background, full history, the map, et cetera. This is a parcel off of Bay Road. It's a great parcel for us to be acquiring in town. Meeting was enthusiastic about it. So if there are no questions or comments, Ms. Stein would like to start with notions. I move that the Sublet Board pursuant to the vote taken under Article 8A of the November 19th, 2012 special town meeting, with respect for the nearby accepts of S. Ritchie and James Ritchie as the property located at 615 Bay Road, Amherst. This property is to be administered, managed, and controlled by the Amherst Conservation Commission under the provisions of Massachusetts General Laws, Chapter 50, Section 8C. Second. For discussion. In favor, say aye. Aye. Aye. It's Amherst. She's a member of the two Ops. Next. I move that the Sublet Board pursuant to the authority granted by the vote taken under Article 8A of the November 19th, 2012 special town meeting as convened, whereby it was voted to acquire the premises located at 615 Bay Road, Amherst, pursuant to NGL, Chapter 44B, and to grant a conservation restriction to comply with the provisions of NGL, Chapter 44B, Section 12A. Hereby voted to exclude the conservation industry. Second. For discussion. I'm going to hope that the NGL, Chapter 44B, 12A is correct. Which one? We're not authorizing some sort of, you know, fracking, for instance. I know what you mean. I'm happy to vote for it. I just, these numbers go by me and I'm not always exactly sure of the four things I'm going to do. It's not a lot of fracking. But is that a conservation restriction section, that's all. All right. For discussion. I'll favor say aye. Aye. Aye. Aye. Read is zero, two absent. Thank you very much. You want us to sign those right now and hand them to you? Yeah. I don't know why you're doing that with me. Whatever you prefer. Just sign them out. I'll start to sign the one that says conservation commission on it, but you can just reprint another one of us. I don't know why that's in our code. It just proves that I'll sign anything you put in front of me. Automatically. That's right. Okay. So as we are finishing the signatures, I will just note that the next thing that we're talking about is fall town meeting dates. This is in our calendar to do the first meeting in June, but that seemed a little bit complicated. So we typically do that, or we tried to do that at our first meeting in June, but because the first meeting in June was still very much in the thick of town meeting, we put it off. It was hard to think about fall town meeting when we're still in spring town meeting. At the same time, we don't want to put it off much longer because the date, the deadlines come due very quickly. So we looked at the calendar. I circulated the dates to Mr. Musanti, Mr. Pooler, maybe Mr. Zomek. I can't remember. The moderator, the town clerk, and I think that was all to see what they thought of starting on Monday, November 4th. Typically we try and start the first Monday in November. That allows the maximum time in the fall for those deadlines that I referenced, and the most amount of November still in front of us before we get to Thanksgiving. That would allow us to continue to Wednesday the 6th. We could not continue to Monday the 11th because that's Veterans Day, but then Wednesday the 13th, should we still need that, as well as then the following week, all of which is before Thanksgiving week. Last year we had between the presidential election, between Veterans Day, between the auditorium not being available, and some other thing. I think that happened. We didn't start until the 19th, which was really complicated. But this time we are able to start the 4th, so that is the recommendation. Does anybody have any questions or comments about that? What's on the ballot? I guess it's November 5th? Yeah, we don't actually have an election this year unless we have a special election for the regionalization situation. That they are still pondering what they think. Nothing so far. Right, they don't have a formal request for a recommendation because they don't know what they're doing. I don't know what I'm saying. They don't know what their plan is for a request for an election at this point. So at some point that would come to us. There is a high potential that that could be on the 5th, but it might be some other day. Okay, thank you. Other questions or comments about those dates? My understanding, I'm not sure. Maybe Mr. McSanti can confirm to us whether or not the school has officially said the auditorium is available then. I have not seen the reply email, but I'm pretty sure. Pretty sure. Okay, because I know that as of last week, we were still waiting to hear for sure the school was looking to finalize their own schedule before they committed. It would be nice, but so there's the slightest possibility we would need to change this, but our expectation is not. I assume that they have because we're skipping a couple of Wednesdays. According to this, the 13th, not the 15th, the 18th, and the 21st, anyway, one of them. So I assume that's because of the... No, the 11th is a Monday, so the 13th is Wednesday. Okay, so that's like that Wednesday or something. Right, Monday was that Wednesday. Okay, all right. All right, then if there are no further questions this time, it's a quick motion. I move that the select board schedule the full 2013 town meeting on November 4th, 2012. It takes at 13. 13. With additional dates of November 6th, November 13th, November 18th, and November 20th, 30th. That's with great expectations. I second. Further discussion? All in favor say aye. Aye. Three to zero, two absent. Okay, let's do the road closure and the special licenses. I move that the select board approve a street closing to Blue Hills Road on Saturday, August 3rd, 2013, from 12 p.m. to 8 p.m. with a rain date of August 4th, 2013, to the Blue Hills Road 12th annual block party. Second. Further discussion? All in favor say aye. Aye. Three to zero, two absent. I move the select board approve a special or alcohol license on behalf of Topical Campus, Incorporated, for a reception to be held June 17th, 2013, from 5 p.m. to 10 p.m., in the Berkshire Dining Commons, UMass, Amherst Campus, Brenda Ryan Newton Treasurer. Second. Further discussion? All in favor say aye. Aye. Aye. Three to zero, two absent. I move that the select board approve a special or alcohol license on behalf of Topical Campus, Incorporated, for a clam bank reception to be held June 18th, 2013, from 6 p.m. to 11 p.m., on the Gidele lawn of the UMass, Amherst Campus. Second. Brenda Ryan Newton Treasurer. Moving to second and further discussion. Second. All in favor say aye. Aye. Aye. Busy business. Okay, a couple other things then. In your packets you have the draft documents for the annual comment and performance evaluations and then your report documents, and then your report documents. Moving to third and fourth. I move that the select board approve a special or alcohol license on behalf of Topical Campus, Incorporated, for a reception to be held June 19th, 2013, from 5 p.m. to 10 p.m., in the Berkshire Dining Commons, UMass, Amherst Campus, Brenda Ryan Newton Treasurer. Second. Further discussion? performance evaluation these are the select boards form which is unchanged from last year but just updated to include all of this year's annual performance goals the text of the announcement for public input that is unchanged from last year just with updated dates the text of the cover memo for the staff questionnaire also unchanged but updated to this year and very changed and very updated is the staff questionnaire the feedback questionnaire so you'll recall that after last year's evaluation we talked about talking to Deb Bradway the Human Resources Director about the form and what kinds of improvements she might suggest to it and we talked about how to potentially increase the number of responses we get from staff and how to basically just improve the form so I had a really good discussion with her she had a lot of really great input and the the changes that you see on that form reflect all of that I took out several questions that we had used in the past I reform reworded several questions I added some questions based on her feedback among her feedback was to have space for comments which for each item and so that's at the end of the form which actually makes it more standard to the select boards form so that's good as well as that open space in the middle for additional comments and she talked about how some of the questions and we've known this are more appropriate for say department heads and others who work closely with the town manager not not everyone necessarily would be able to answer those so we sort of always thought that maybe people would choose unable to judge for those but I think and Ms. Radway suggestions were that sometimes people feel like they should be able to answer them so maybe they kind of resent that they can't answer them because they're not appropriate to them or or whatever so she suggested not not specifying department heads per se because there could be all kinds of people who work with the town manager who who feel that they're qualified to answer those questions but it just gives a little bit of kind of a transition to folks saying you know what these are these are here if you feel they apply to you so we also talked about something that's like where it has tossed around for a couple years the idea of should the should the feedback forms just be distributed to department heads as opposed to all staff and she didn't think so she agreed that there's a lot of value in asking staff she thought actually our response rates were quite good considering the the numbers that we put out there and considering you know we don't have to high drama in town but she thought that there's a lot of value in putting that out to staff they can respond or not if they want but just the active of asking for their feedback makes staff feel good and can solicit very valuable feedback so that's what the form looks like right now you can chew on this for a couple weeks we'll talk about it more on the 24th and it's done I know you won't be here in the 24th if you have thoughts between now and then certainly share them now or you can email them to me and we can put them as part of our discussion I just want to give up to you okay they're very mine out of thought well one was saying that the economy is slowly improving as opposed to stagnant and I think the phrase the ology not confidential when we go ahead and say who they're read by and that they're exempt from disclosure I would just drop so those are my thoughts okay and thank you that's true in two places okay so in the meantime if you have any thoughts about this the new staff questionnaire part of it okay all right so so as I said we'll discuss this further on the 24th unless Mr. Hayden do you have any comments or questions you want to add okay then until then we are all set all right so next up do we have anything else we need to do before we go to any logistical issues related to town meeting that anyone is aware of we're kind of hoping we end tonight it would take us finishing eight articles I don't know how likely that is but it is possible any I'm not aware of anything any other motions or whatever under anything I think we're pretty standard right I'm not aware of any perspective motions that are not a motion shoot there are I'm sorry two articles that we haven't had a presentation on yet I believe the petition articles yeah we took positions on that anyway yeah 40 and 41 yeah we did take positions one was to dismiss one was to not recommend yeah we gave the petitioner two opportunities so okay yeah we did have on our desks tonight a thing about a housing market study presentation of public forum it's going to be June 18th for you I was going to just recite the notice okay just for housing issues are obviously interest of many many people in town and we have a joint meeting of the planning board in the housing and sheltering committee that is occurring next Tuesday June 18th at 7 o'clock in the town room at Town Hall it'll be a public meeting the housing consultants RKG associates who prepared the housing market study which was the second of two housing studies that were undertaken will present an update which will be a excellent opportunity to hear an overview of their findings also very important that evening is that it'll be a public forum there'll be an opportunity for questions and comments from the public I encourage people to come and there's more the report and other details on the study are available at the website affordable amherst all right anything else nothing that can't wait all right in that case select board members anything else we need to talk about before I make the executive session all right then the next select board meeting unless you hear otherwise will be June 24th at Town Hall at this point I move to go into executive session per MGL chapter 30 a section 21 a subsection 6 to consider the purchase exchange lease or value of real property being the coals parcels and kushman as an open meeting may have a detrimental effect on the negotiating position of this body and open session will not reconvene at the conclusion of executive session I keep eye and this meeting is a journey to executive session at 622 p.m. very much