 Board of Select been meeting for Monday April 8th. We are chaired this evening by our board administrator Marie Cropelka. Marie, please take it away meeting for the purpose of electing a chair and a vice chair. And at this point, I would like to ask nominations from the board. I move that Dan Dunn be made chairman. Second. Second. I move to close. In favor. Well, first, we have to move to close the nominations and then I need a second. Okay. Okay. Motion to close all nominations for chair. And I'll do a roll call vote on each one, right, Juliana? Right. Okay. Joe. Yes. Yes. Yes. Okay. Now we'll take a moment. Absolutely. Okay. I move that Diane Mahon be named vice chair. Okay. Second. Second. Okay. To close nominations and okay. Now we'll do a roll call vote on Diane's vote. Joe. Yes. Kevin. Steven. Yes. Yes. Kevin. Yes. Okay. All right. Since all nominations are closed, I'm going to turn this over to Mr. Dunn. Congratulations. First, I have to move on to Kevin's motion naming me as vice chair. I thought we just did. No, you actually got a vote over on closing it, Marie. No, you need to actually, we have that vote for Diane. Okay. All right. So we'll take another roll call vote from Mr. Currow. Yes, for Diane. Yes. Okay. Mr. Dunn. Yes. This is Mahon. Yes, but if it goes on much longer, I'm changing my mind. Okay. All right. So a roll call was taken. The organizational meeting is dissolved. No, no. Now you have to do Diane, honey. Sorry. I thought we just did Diane. No, just do it again. Diane. Diane. Now this is for vice chair. Right. Okay. So now two votes originally, they would have closed the nomination. So now we need two votes for the chair. One for the vice chair. Okay. So now we're on the vice chair. Yes. Okay. Mr. Currow. Yes. Mr. Burn. Yes. Mr. Dunn. Yes. This is my Mr. Grayley. All right. So nominations are closed. And now I will turn the gavel over to Mr. Dunn. Thank you. Thank you, Maureen. Thank you, everybody. Now you know who we are. I'm really excited to be chair. I think to my colleagues, I really look forward to getting feedback from you about both how I should be writing a meeting and anything else that comes into the chairmanship. I know how I want to run the meeting, but at the same time, that one of the things that's really important to me is that everybody feel like they get a chance to say when they think it's appropriate. So if for some reason I'm cutting you off or I'm not seeing you and you're raising your hand or whatever, please let me know and don't be shy about just saying, Dan. And I will listen. And I really, I'd rather have the feedback than here afterwards that I screwed up somehow. So please let me know. Of course, we had elections this past weekend, and I would like to congratulate our returning member, Mr. Kevin Greeley. Thank you very much. Perhaps our senior member, maybe. Oh, by far senior. Congratulations to everybody who won in all of the other elections. I want to congratulate all the candidates who ran and didn't win. The races are what makes important. It's not just the winning of it. And I also want to thank all of the people who worked on the campaign, excuse me, on the elections because eight to eight and setting up and breaking down is a long day. And I want to thank them all for the work that they put in on Saturday. I think everything, as far as I know, it all went well. But what do I, all right. So after that, I'm going to move on to our consent agenda. We have appointments of new election workers. Mary Cooper, Patricia Muldoon, Margaret Sheehan, Nancy Shields, Phyllis Snowden, Timothy Hughes, Kenneth Hughes, Jr., Kenneth Hughes, senior. We have a request for a one day beer and wine license for April 30th at the Robinson Memorial Hall for the fundraiser for first step group. Patsy, I see you're here. Are you here for that perhaps? And we've got the vote, the sale of the wine at the farmers market. We have still River wineries and coastal vineyards. Is there anyone here who wants to speak to any of those items? Patsy. Thank you very much. On the one day beer and wine license for the first step group, there's two purposes to that party. And it's actually going to be in the hearing room, not the auditorium. As I think many of you know, Elaine Shea and Mary Diced and Sula Hay were the three co-leaders of the first step group for many, many years, an unbelievable number of volunteer hours. And they retired last year and we were planning to have a celebration to honor them just before Bill Shea became quite sick and then died. So they did not want something to acknowledge the wonderful work they had done. So they agreed to do it if it was a fundraiser for the first step group. So that's what the party is, is both the fundraiser to support the first step group, but also to acknowledge the wonderful work that those three women did. And then I just wanted to mention for the wine vendors at the farmers market, there is a third vendor that I thought would have his application in by the meeting tonight, but it obviously didn't get here. So I would assume you'd be able to have that at a subsequent meeting. Last year was the first year that we had wine vendors. We thought it worked very, very well and added a nice feature to the farmers market. Thank you. On the consent agenda, do I have a motion? I move approval, sub-trial conditions are set forth. Second. Any further discussion? Anyone else here on any of those other items? On the motion by Mr. Cura, second by Mr. Byrne. Consent agenda, all those in favor say aye. Aye. Opposed? 5-0. Next up, friends of Arlington Council on Aging, accomplishments for 2012 and a report, excuse me, approval of the upcoming road race. Ms. Budnick, Arthur. Sorry. Please introduce yourself and tell us about the year. Okay. I'm Mark Budnick. I'm president of the Friends of the Arlington Council on Aging, and about this time each year we come before you to have approval for a 5k race, but we also thought it would be important for the community to understand some of the things we're doing and doing together with the Council on Aging and doing for our senior citizens. And when we first started, back in 2009, our first contribution to the Council on Aging was $1,250. Over this past year, 2012, for our seniors and to the Council on Aging, we were able to donate $10,000. And we're growing a bit. We're not a huge organization, but we're trying to do things that are important to the community in general. And a few of the things that we're helping to provide to the Council on Aging and for our seniors are things like evidence-based health and wellness programs and training for their geriatric nurse so she can get out in the community and help seniors with things like nutrition and chronic conditions. We're helping to finance the Walk the Rink program. We're helping with special funding for seniors in need at different points in time. There's a small program which won't be all that large, but it is a lot of fun. And we've done it for two years. We've just finished it over this past holiday season. And it's a stocking stuffer program and a holiday gift program for seniors in need. The Council on Aging and the social workers identify a set of seniors that will either be spending the holiday alone or frail or in financial need. And we reach out to the community, to donors, to decorate and build Santa-style stockings that we provide to them. And they populate them with gifts that are suggested on our website. We filter them and go through them that way. And we make sure and supplement them with things that we think the seniors really need. When that's done, we then reach out to another set of volunteers which included the Arlington Police Department this past year. And I do want to thank Officer Smith and Rebecca Wolfe. We're very good in helping to coordinate us and to get out these stockings to the different seniors and things like that. And it's very endearing. We get our elementary school students drawing up holiday cards for them that's all included in it. And then when volunteers are delivering them, they get to interact with the senior. And it's just a very warm experience. And the police seem to enjoy doing it and we are at least helping to get it out. And we enjoy working on the program too. And it's just an example of one of the small programs that we have that is helping to outreach to the community. The major effort or a complicated effort for us is our 5K. And that's why we try and get approval for it early on. I know that many of you have volunteered. I know that Mr. Byrne and Mr. Chappell Dean had done some running. We're really grateful for the attention you had placed on the race. It made a big difference. And I remember Mr. Coro lugging water around and helping us dole out awards. So no, it's an important program. We appreciate it. I don't mean to interrupt, but on the race, last year Mr. Chappell Dean challenged, I believe, was this the race that you did? How did that turn out, Mr. Chappell Dean? Do you remember? There was one employee who invested me. So I believe you had a buy lunch or something for 100 people or whatever. I owe that one employee lunch when the new monotomy grill opens up. So excuse me again, but this year, anything to say or any challenges? See, because if I wasn't on the cane, I'd be there, brother. I would be there. I might be driving it, but so are you running it again, though? I will, and I think the same challenge will be out there. And we appreciate it. I will train between now. So I just wanted you to know we do appreciate the community. The funds that are raised, those are local funds. It's not coming from the Fortune 500. It's coming from Arlington residents and the small businesses in this community, and we appreciate them a lot. And if it wasn't for them, we wouldn't be able to do a lot of these things. So thank you, and we could use you for volunteers again this year and get out there and start practicing your race. So I know that you want approval. So do we have the full paperwork we need to do the race, or are we just giving a general approval for the day with the actual application later? You should have a five-page document, which is what I've been submitting in the past. We want to move his report, and then we want to move approval of his request. Do we actually have the request, though? Yes. If you read down into it deeply, it's buried in there somewhere. The sentence that says we request approval someplace. So move receipt and approval. Second. Any further discussion? On motion by Mr. Greeley, seconded by Mr. Curl. All those in favor, please say aye. Thank you. Looking forward to it. Thank you. Next up, request. One space on street overnight parking, 17 Lydwood Street. Is Eleanor Ricardi here? Hi. We all got your application, and it's been the police traffic and parking unit officer Ratov recommends that we approve it. Do you have anything else you want to add to it? No, that's it. I did go by as part of the parking subcommittee, and based on that, and anyone else's observations in the report we've received from the police and fire department, I'd like to move approval. Second. Is there any further discussion? We always want to draw attention to the fact that this doesn't work for when there's a snow emergency, isn't all that good stuff? On motion by Mr. Mahan, seconded by Mr. Curl. All those in favor, say aye. Aye. Five-zero. Thank you. Thank you. Good night. Next up, C. Cramer, please. Farmer's Market 2013. I'm asking for approval for the Farmer's Market to be at the Russell Carmen parking lark for the 16th year. I think the Farmer's Market is something that's a really proven success in Arlington. We have a wonderful number of people that come for access to really healthy food. We are one of the oldest Farmer's Markets in the state having been around for 16 years and I think one of our successes is because we have 24 vendors and 11 of those 24 are farms. So we feel very strongly that the Farmer's Market is about food, it's not about crafts and arts and things like that. So we're hoping that you would approve us to be there this year. So moved. Second. And Mr. Chair, excuse me. Patsy, highlight what you do with the seconds. I think that's just spectacular. It really is. I agree with you. For many years we've had a program, we're starting in August when the harvest is at its best, is that we have a crew of volunteers that take food that the farmers donate, that they're not going to take back to their farms to use the next day. And we take it to Monotomy Manor and it's sold at Monotomy Manor for a dollar a bag. People go through a line and choose out of all of the harvest items there what they'd like to use. Been phenomenally successful. I think we do allow people who don't live in Monotomy Manor also to come to that seconds market if they would like to. But it certainly gives the families that are on lower income the possibility of having access to really wonderful fresh food. It's fantastic. Any for the discussion? Motion by Mr. Greeley, second by someone I forgot. Thank you. Sorry. All those in favor please say aye. Aye. Aye. All right, 5-0. Next up, Patsy, you request about a change in parking for the farmers market? Last year we really had parking rage at the farmers market. I witnessed one time. Yes. First of all I want to say that we are very grateful to the selectmen for allowing us to be in the Russell-Karman parking lot. You don't charge us rent. I don't like to say it but other communities do. And so I've always and many patrons think that you should allow people to come without paying the parking meter fee. And I always tell them that you're very supportive of the farmers market in that way. But what happened last year was that there were more parking meter people that had been hired. So there was much more diligence about watching that whether people had paid for a parking meter. So once people got the idea that there was a possibility of getting tickets they were very good about trying to buy the ticket. And that is where the problem was. We were always told that it's the people problem, that it isn't the meter problem. There are times when it's a meter problem and there are times when it's a people problem. What happens if there's a people problem? Then it takes forever to figure out what they did wrong. And in the meantime people are standing in line. I said in my letter I very clearly remembering a very hot day. There was a lineup of seven people. At the end of the line was a woman who was very pregnant with a little toddler standing in line patiently waiting to try to buy a ticket. So I wanted to suggest the idea of trying something on a one-year basis to see if it would help. And that is to sell a pass to the farmers market, a seasonal pass. And what I'm suggesting since we're there for 21 weeks I'm suggesting that we sell seasonal pass for $10 which it's 50 cents for an hour. Most people shop within an hour. And that it would be some kind of a placard that they put in the windshield which would have their license plate so that the parking person could see that what's on the placard relates to that car so people aren't passing them around. My feeling is that if people forget to put it up that's on them. If they lose it, that's on them. But it gives them the opportunity for $10 to be able to readily park and shop at the market without having to stand in line for tickets. I don't know if that's something you would entertain trying for a year. I'd be happy to implement it if you would like and certainly to turn the money over to the town or I guess if you prefer it to be implemented somewhere else. I think Mr. Burn, we did it at the same time so I think you beat me. No, I like this idea. It's creative and I know it can be a nightmare at times in the parking lot. I was wondering if the patrons that go are they generally there on a week to week basis and this is something that they could really utilize or I think many people come on a weekly basis right and I guess my feeling is for $10 if people don't come on a weekly basis it may be still to their advantage to not have to bother and then if they you know only come two or three times they don't have to buy the placard but many people really come very faithfully. Mrs. Mohan. If I could second Mr. Burn's motion and I was there during one of the I'm sorry, he said he's willing to I'll wait to the rest of the board but I think this is a great solution and I do go every week invariably I buy something sometimes I don't but I just like to go and see everybody because it's such a great community event and it sort of turns into a mini you know here's your select man tell me what and one of the things I was there one of those days that that line was building up and they gave it to me and gave it to me good patsy calm them down and they vented on me so I think this is a fantastic solution to this Mr. Carol I'm interested in trying this I my understanding you you're looking for the the permit to be to be valid during the operational hours of the of the market only so I mean I'm definitely interested in willing to try this however I do have to say that in reading the letter I was getting upset not about anything just upset seeing that this problem cropping up in another in another way I think a lot of you know that I've been meeting with the the new center merchants group we're going to be hearing from a representative from the merchants on our next agenda item and these issues have been coming up again and again apparently we had one of the meters was was down for two weeks recently which is a problem there are some problems with signage the merchants there would like to come in to us soon with a list of specific issues and proposals but I would like to I'd like us to act on this on this creative solution for the farmers market but I would like to follow it up with with another motion surrounding the same issue that the root cause of this issue which is around the parking so I just want to put that right right out there it's really well I'm not nuts about it but I'm going to patch it once in the farmers market wants it I'm going to go along with it but I it doesn't solve the problem I mean the meters still exist and everybody else during the day and if I'm going to the farmers market I'm going to go for the 50 cents instead of the $10 you know what I mean so it's but I mean I really hesitate to say this but I almost would rather cordon off a particular property section of it for farmers market parking and have someone collect at a gate or you know kind of a thing but uh let's give this a shot and see what happens but it's not solving the problem if the meters are a problem during farmers market they're obviously we just pointed out they're they're a problem all the rest of the time so we gotta solve the problem this doesn't do it but it will at least for your hours of the farmers market but your enforcement is going to be tough too you're going to you know you're going to get need more staff now to do this and you know because they have to come in and park first come to you get a ticket right is that or a weird pass for the whole season so they'll you know we'll certainly publicize this on our but who's giving them out who actually is giving I assume I would be okay you know at the market there's a manager's table yeah and so that's where people would purchase them excuse me yeah when Patsy and I had talked about I said that I would work with her and we will come up with a permit if you approve it similar to what we do now for the one day pass that we give out and like she said it would have to coordinate with that person's registration and the money Patsy collected then it would be turned over and would turn it over to the parking clerk and it would just leave for that 21 weeks that we would do it Patsy would be responsible I get her the tickets and should be responsible for selling all right do we have a motion move approval sorry the one-year trial I'll second all right so Adam I remember so we talked I recall so first of all I should say I agree with everyone on the board that this we have temporary solution but it's temporary solution to be Patsy being creative about a problem that's driving you know hundreds of people not thousands of people not and we talked about the meters before and then we started it and I think one of the things that we looked at was how it affected like the whole downtown the shopping districts and what we were going to do with parking and so and so forth where did we leave that so where we are today is TAC has begun gathering parking data in the business districts and the capital request in the FY14 proposed budget that I do before the town meeting to fund further parking studies in business districts which takes into account what you're talking about possible on-street paid parking and mapping that into one strategy with the lots so a couple things happened in the interim parking clerk I put in a capital request to replace just the meters in the lots however working with him we reduced that to a smaller request to replace all of the controls and issues that are broken on those meters before FY14 to hold back on purchasing new meters until there's a larger more comprehensive plan so that's where things currently are but we need to see working with the parking clerk that that interim fix is implemented as effective so did I just hear you saying though that given on our current plan we probably wouldn't even replace them in FY14 correct we might want to think about that I don't know let's talk about that again yeah every time I think about that I get stressed about it yeah and isn't Mr. Gilligan looking into a meter issue as well or is that a different issue than this we have the same issue and I think that is what really defines the issue that there's you know multiple heads of responsibility in managing this parking then so actually Mr. Kira was I think was alluding to emotion yeah we voted to try we have we have sorry yeah I guess maybe I should and just two sentences I think what everyone's alluding to is the selectmen do have a subcommittee I know I'm on it and Mr. Dunn was and now I don't know who's on it now but it is Mr. Mr. Grilly and Mr. chapter lane Ms. Ms. Cropelka Mr. Gilligan sometimes Mr. Olson comes and we have varying so you know we need to people were given tasks so we probably will be meeting shortly probably in the middle to end of town meeting for possible next short term steps maybe low cost something that we can get done and get people to say because basically Fincom saying well we need a big solution we don't want to waste money but if we can come up with something that's palpable but but I'm done so let's pull the trip let's vote on this and then I'll hear what Mr. Kira's next so all those in favor of the motion by Mr. Grilly seconded by I don't mind this is mine seconded by Mr. Byrne I'm going to have to get better at that part all those in favor say aye aye five zero okay Mr. Kira okay I think that Ms. Mahan was actually going in the direction that I was planning because I I guess it's fair to say I somewhat vented by spleen to the manager over some of these issues when I when I was going to a meeting last week and had to walk all the way across the lot because the meter was broken again in meeting with the center merchants they've pointed out we have a lot of inconsistency and signs down there I actually took a picture and sent it on well we actually have two signs right next to each other one that says there's a three-hour limit one that says there's a two-hour limit and they're right next to each other there are other very short term issues and I know that the the merchants group has been in the process of compiling a spreadsheet with a list of very specific issues some are policy and some are just maintenance so what I wanted to do I wanted to move that we ask the direct to the parking subcommittee to meet and to include the the center merchants as well as tack because I know tack is undertaking the comprehensive parking study for just an update and a discussion as Ms. Mahan said about short-term potential short-term approaches to the problems and possible policy recommendations back to the board that's my motion second any discussion just just one I mean it's I agree and let's do it but there should be no confusion we are the parking commissioners absolutely our responsibility so I think that the re I think that the reason and Stephen reports to us as parking clerk so there's no question that we have to take care of this yeah any further discussion all those in favor please say aye aye opposed five zero next thank you patsy for bringing that up and being creative about it next up patsy with a one-day liquor license application packet change okay wearing a different hat as event coordinator for our venues in town this special one-day liquor license policy I wanted to just ask for your thoughts on maybe making a couple of changes that make a difference in how we carry out the events that we do over the last year the alcoholic beverage control commission has been offering some training programs and because of that they came out to Arlington and offered it to us we realized that we shouldn't be thinking about making some changes to this so the first one that I wanted to ask your thoughts on is number three the sale and consumption are limited to inside of the premises it also says if allowed by board vote outdoor sale and consumption may occur only in a defined outside area away from public ways well we for many years with the three venues that we have we have the the town hall the woodmore robins house and the robins memorial library all three venues have made use of the very beautiful public gardens and the lawn of the woodmore robins house and we have had alcohol served there and it is really is something that is a real selling point to people using our venues the gardens are beautiful and it really is it offers a wonderful feature so and on June 7th we're having town halls hundredth birthday party and the plan is to have the hors d'oeuvres and cocktails in the garden if the weather allows and then come in for the program so I'm hoping that you would entertain the idea of officially voting to allow that the second thing I wanted to just suggest which is really an editing yes sorry on that first one so am I correct in saying that the block in what you gave us the black is what is currently the policy and the red is what and so currently it says if allowed by board vote outdoor sale and consumption maker only to find area outside area away from public ways yeah to be asking for us to authorize it in a general way or did you I you may have taken a vote and I'm not aware of it I don't know if you ever officially I just want to be clear about what you're asking yes I'm asking for you to vote to allow the town hall gardens and the the lawn of the woodmore robins house to allow that alcohol be served just in a kind of during and I actually said during contracted events okay so I think that specifies it has to be an event that someone has contracted with us it can't be somebody just showing up and drinking a beer on the lawn okay and let's let's go with one and then keep going so on this but patsy I don't understand what's different than what three states which is the board can allow that but you've never taken a vote to do it see it says there if allowed by board vote perhaps we haven't asked turn for the no I didn't I honestly didn't realize this till now but that's what I'm saying so as long as it's asked what do we need to change for it I think that in general these events are approved without a board vote no no they have to go through ask for a one-day license yes okay no but there are but there are events there are private events that the events that we do that don't ask for a cash bar and you know like a wedding for example people don't do a cash bar weddings typically they serve alcohol in the garden so they don't come to you for a liquor license no they don't have to get a license if they don't do a cash bar is that true madam counsel they serve an alcohol they don't have to have a license I don't know about that the license requirements continue to the sale of the delivery of alcohol and generally any delivery outside of the home is presumed to be a sale but where there is no exchange of money such as a wedding that it's not centralized but the same but the same token any change in the policy wouldn't apply to that at the moment that would have to be separate this only applies to where you get it oh okay so does that mean we're not breaking the law what I think to look at would be would have to be a policy for or renting those spaces and what can be okay a purely private non-cash method doesn't need to do license would be such a tending of the ABCC order forage requirements from the delivery of the basic would be subject to any requirements the board manager put in through the policy that you okay mrs. Mohan were you all set I think I am I first of all I'm very uncomfortable I understand having outside events and alcohol served the lawn adjacent to the robins would amore as well as inside the town hall and now the premises that we rent out but I have a question for town council just where that's so many people from the public do go through there and then my issue would be well is it a matter of policing it so that we coordinate off and say these public gardens have been contracted because people are have booked the event and they're having alcohol there and I'm just really uncomfortable to me you know people on the lawn by the robins would amore house people inside the robins would amore people here for a wedding town hall I'm comfortable with that but the amount of volume of people and family and parents that go through the town hall gardens I would not be inclined to support that right now and my question would be because I think what I'm hearing is as long as it's not a cash bar and there's not cash sales they can do that but where the town hall gardens is public land similar to I couldn't hold a birthday party up robins park and say well it's just all of us and all my family and supply alcohol doesn't the same apply here in the town hall gardens that's a first is not a subject to the licensure requirements I wouldn't agree with that because I would say you know the ABCC looks very broadly at any type of admission price you may be paying so I don't think that helps people to talk about cash bar not cash bar although definitely a wedding that had a cash bar would be subject to the but in terms of what this board and the manager you know may choose to allow on town property that is absolutely up to this board serving alcohol in the park setting would be a little bit different because there is a bylaw that specifically rabbits the consumption of alcohol or open containers in park immigration land that wouldn't apply to town hall garden but certainly in terms of permission the permission to use town hall garden under a contract for any type of event could include that type of restriction and what I don't know because I haven't seen it what the current policy is I expect it would mirror would the reverse be true that if a majority of the board wanted to say we want to treat just town hall gardens the same way we treat parks and the like that there is no we do not allow consumption of alcohol on that public land I'm just not comfortable um and I want to hear from the rest of my colleagues on the board but I'm just thinking of you know all the messages that we get out and um you know I know as a high school coach you know sometimes we've been in venues where you know you could have alcohol and there was a very small minority and we stopped that because it's just the message that it sends out to the kids if you're going to a sports event or any other kind of you know music drama event you know the the adults can't wait two two and a half hours so and the reason I say that is where the gardens are so used by the public you know young and old and and I can't see you know I can see people walking through and but anyway so I would be inclined to look at if you could also look at the reverse anything I think Ms. Mahan's concern is well taken but I think I I feel that um if the area is is well cordoned off and that that has to be a piece of this just just like I know it's not just like but you know when we had this discussion about outdoor consumption of alcohol at our restaurants we were very strict in the policy about the requirements to cordon off that space from other spaces where where folks are passing and we may want to be a little bit more specific in our policies about that requirement I don't know where that would fall though because if you say that this this policy doesn't doesn't Julyana maybe what might make sense if it would work for Patsy would be to have this board put this item on again and consider the policy that's in place and maybe decide what the board wants to do and it could adopt parallel recommendations whether there is a license required or not as I think Mr. really pointed out currently the board could vote in any particular if any particular license application requested that as part of this event we want to have sort of all outside pursuant to the special license the board could vote to allow that it's just it's just sad because this issue wasn't from senator hasn't been asked yeah it's kind of why I would recommend but I like town council's recommendation I'd recommend we just leave it as it is because for example the upcoming 100th anniversary of town hall that a few of us here are working on we will be using all of the gardens but we are going to have people at each one of the entrances so people will not be able to in that particular for that particular reception walk through but by meant for a wedding yes they can I mean there wouldn't be any there's no so I would like to re-examine that but I really think each event should come to us so we understand what the security and you know you know leave it the way it is at this point but I just want to add I do agree with Kevin that you know with certain events that we you know get a packet for and we see an application I am comfortable having allowing the cell or alcoholic beverages to be sold in the gardens but with things like bar mitzvah's weddings I'd I'd even like to see an application for those type of situations as well which we currently don't but I think that you know Julie on this request is the best way to move forward but jump but am I hearing that we really don't have any authority to request to require an application for private events like not requiring an application for a liquor license because that's set by state law but certainly the board has authority to decide application to what extent you're going to allow use of that property yep okay so I will say that I don't I don't share I don't think that's the same degree of concern that some of my colleagues do I I like the fact that we rent that town hall I like the fact that we should rent these spaces and I think that using the gardens as part of that rental you know it's take it is a it's a private thing I mean excuse me it's a public facility it's a public building but taking a few hours a week and saying we're going to generate some revenue out of this I that doesn't that doesn't stress me out at all and if part of generating that revenue is that it is used for the sale responsibly for alcohol I'm not gonna I'm not sweating about it either and especially the events we have it's one of those things it ain't broke so I'm just not I'm not worried about fixing it I would like to just add that we have been doing events here for eight years and one of the things I always tell people when I'm showing them the garden is that it is public space but that our experiences that people have been very respectful when they have seen an event and they don't come through they really sometimes they look over the wall to see you know the bride and what she looks like but so far our experience has been really quite positive and private events also have to have the liquor liability insurance general liability insurance they name the town of Arlington this digital insured the bartenders have to be tip certified so really the same regulations are in place as the ones that that you approve for a cash bar we we're very rigorous about that so do I have a motion could that include that Juliana also provide what I said as possible reverse language just because I just know that you know what I'm out on the field with the kids and with the parents I get a lot of grief talking about you know drinking and what we do out there and I've gotten a lot of how come every time the selectment talk that we're talking about more package stores and now they're putting you can drink in the theaters and you can drink outside the restaurants and you can drink you know and seems like like I want to send that that's my concern and that's where and now what I'm envisioning is the times that bar mitzvahs and especially weddings and the like would be on the weekends and that's when parents and kids and you know they're well traveled going through the gardens whether you hit the library and you cut through the gardens and sit there and I'm just thinking of the message that we're selling that you know we're now going to say we're going to say and I agree with Robin's Wedding War and the lawn adjacent to it and everywhere else where we have it but basically to take a very well traveled and use public garden the hours that bar mitzvahs and weddings happen on the weekends on the nights that's when the public will be going through and that's where I'm a little so if my colleagues would indulge me that Juliana come up with the language that says the reverse that we're going to treat town hall gardens as we treat our parks um in Arlington and then we can have enough of you know I don't are you making a motion because I don't think we have one yet well Mr. Cure I was asking if you would add that on if you do you actually make a motion but you're looking for a strict prohibition on the and of use on those spaces I'm looking for if whatever language exists on the parks yeah that that would apply to that that she just draw that up and then I get one more shot at convincing you all yeah I'm not ready I'm not ready for that so have you made a motion Mr. Curran no I'm not I don't think we have a motion yet Mr. really yes I'd like to move that we leave things as they are and we ask town council to look into the private events and the authority but I believe we should keep with let events come through here and if they want to use public space let them let them apply through us to do so leave it the way it is don't make don't don't just allow it period in my opinion so I'm recommending no change other than we're we're asking town council to look into our authority or whether we should exert some authority over private events more so than we currently do I have a motion a second is there any further discussion all those in favor please say aye aye any opposed 5-0 two more items I I think we should put I think can I just do my motion you can say no you can say no and then I'll just ask the town manager to do it as an individual board member but I'd like to make a motion that while Ms. Rice is looking at rules and regulations and wording and language on this particular item that she look at writing up that she create language similar to the language that currently protects or governs Allie since pox regarding drinking is there a second second I'm just asking if you all I mean I can just ask the town manager I'm just all I'm saying is can she put it before us and you can whatever is there a discussion I have some my my discussion is I'll vote I'll support I have no problem talking about the language right that's all the odds that I will support you when that very thin any further discussion all those in favor please say aye opposed thank you I'll thank my colleagues all right so Patsy I think let's I think we should leave these points you got here that you want to change and let's put them as a part of juliana's discussion because I think we should really just do it all if there's too many open questions about what the actual policies are for us to do that right now okay is it any disagreement okay all right moving on vote use of jafferson cutter house lawn for first Friday's of the month yeah mr chair could I intro this yes thank thank you mr chair so as I mentioned there is a nascent group of arlington center merchants that have been meeting every week or two this initiative to try to pull the really kind of modeled after what we've seen down in east arlington and capital square where there's really there's now a really active merchants group for that particular business district so I've been spearheaded by Barbara poppalo at derby farms with some support from the cambridge savings bank as well to get going look look at some branding and look at some initiatives at business promotion so you have before you a request for use here we are use of some of the land under our jurisdiction for first fridays which I think I'll let mr fennef explain so we have this evening bill fennef he's one of our newest business people in town I think you may have seen the feature in the advocate a few weeks ago with frames with a history so we have his letter and with the our indulgence like to invite him up and I think miss all shusky from arlington tourism and economic development committee is also here to say a few words to mr fennef thank you again my name is bill fennef my own frames with history we've been in our space over there 20 in mystic for just under three months now and you know kind of being the new guy in the town I was interested to see what I could do to try to promote business selfishly for my own business and then I was made aware of this Arlington Center merchants group and like Joe said we meet every couple weeks and our goal is basically to figure out ways that we can drive people drive traffic to Arlington Center and then once they arrive here show them that there's some pretty cool stuff here there's there's good shops there's good restaurants there's entertainment there's theater and and just try to promote the town in a similar way that you might find you know people go to Lexington or go to Concord or Portsmouth and Newbury port at a larger scale make it an occasion make it a day to come here so through our meetings one of the things that we've talked about at length is trying to make a first Friday's celebration if you will kind of an event first Friday every month and some of the ideas that have been tossed around you know where we would stay open late in the evening eight or nine o'clock possibly in the summer and maybe run some specials try to maybe run some promotions this past month the region and Arlington Center did a tattoo promotion they had a little rub on tattoos at the store and then Leland from the region they kind of did a thing where they gave out free tattoos because it was tattoo nation playing over there so that type of thing is is what we were looking for but the consensus is we need to do something other than saying we're open come on down we want to have some some type of event and our thought was to to use the land in front of the cutter building to put up a tent or two or a few tables possibly combining that with some entertainment maybe an acoustic guitar player a singer a kid's show of some kind and Jennifer at the chamber said she'd like to have a table out there to kind of promote what they're doing and then ATED maybe could do the same thing and just kind of make it you know people drive up and down Mass Ave or Mississippi you look oh there's there's something going on there there's some tents there's some signage there's some banners and there's a reason to come and then when they come over there you know we've been working on a a postcard which is going to have a walking map with all the merchants around the center that we can hand out and share with people this is where their stores are this is what kind of sales are happening you know go go check us out we have some banners that we're making we also have a facebook page you're working on a website and all these things are just to try to bring people here and keep them here so we would we basically like to know what do we need to do in terms of getting approval if there's any you know licensing if there's insurance issues if we were to have say something like an ice cream vendor or a food vendor what are the requirements as far as the health department to to possibly incorporate that as well and I don't envision this to be where the whole green out in front is full of you know chaos I envision maybe six to eight tables tents vendors at a time so you know just what do we need to do from here moving forward if we can use the land and how do we go about to do that I'm not sure about a lot of the answers but the first thing is thank you very much for the effort you're putting in here with your group and as well as you know of course you're trying to help your own business but that helps the town so good for you I could do it I would like to move that we do approve that they have the use of that land but I do have a question we have something in our packets from a Ted about a $25,000 warrant that you have for an information booth is there any also a different location that's not right it no oh where's the information booth go over by uncle Sam oh the across the street okay but I believe all we have and then I believe but Juliana will help me here that all you would need to do from here is go to the Board of Health I think to find out what the regulations would be in terms of like serving food or whatever I mean they're already licensed by us so that wouldn't if they're serving food so I'd like to make that motion and we'll see if there's anything else I need to add to it it would be a temporary food permit okay does Mr. Greeley's motion have a second I'll second that second will there be an open mic night for seniors are you interested no I just always ask you could go out and jam a job as the cats in the neighborhood on yelling this is a great idea I'm really excited about it as well and thank you for all your effort and I know I see the acoustic guitar players I know that Mr. Hero and I have talked many times about getting some music down oh yeah kudos for making I understand that representative Rogers is a guitar player so maybe we get him well and you know this has been done before the chamber did sponsor music on that common yes yeah yeah sorry no I really like this work and I hope that uh Mr. Fields a new economic development coordinator cannot get involved in this when he uh comes on board and uh kind of see where this can lead to thank you thank you just want to thank Mr. Fanoff and just let you know that I got four emails the selectman's agenda gets posted to a variety of list allings and summer streets on the side um and I received four and I know my colleagues here from people I received four emails basically saying what is this all about and I just type it once I just because I can type fast I typed your letter explaining to it and all four were really excited um and one person to the point of you know was saying who would be the contact person if I want to get involved an allington resident I assume that would be you in the information that you provided or why don't you leave with Marie if any resident contacts whether they go through ATED and they say gee I'd like to help them work out or they say gee you know people were saying well what's the acoustic is it going to be you know allington resident can come in and do it stuff like that so if you can work out um you know if people are interested in participating volunteering offering their services um who they should connect to on that and I always equate if I get four emails there's at least 40 people that think it's great idea that's good I think I will be the contact I mean Barbara runs kind of runs our group but when we were talking about this she basically said do you want to take this and run with it so that's why I drafted the letter that day sent it to Joe and he got it so um you know I'll be kind of moving forward from here and and on that vein I mean what do we need to do from here and you know what are our limitations in terms of space you know uh if we have an acoustic guitar player can he bring an amplifier does it need to be quiet you know are there little things like that we need to be aware of um you know Juliana do you know the answer I wonder now uh yeah I mean there there would be certainly um maybe if um Mr. Finiff wants to work with Marie and I could work with her as well but you know the board could tailor a vote saying every Friday from this time to this time from April to September or whatever it's going to be um and then just vote on that one time as access to that um area in terms of an amplifier we'd have to look at the noise abatement bylaw and it may be something that would have to be ended by a particular time I think maybe 8 p.m but we could look at that yeah I think that everything you're talking about there within the space uh I'm I don't know how to tell you what the right limit on the space is but I think the answer is be prudent that's because there are other things Mr. Grillo would you be interested in changing your motion just to specifically say uh there's 2013 yes uh May through September is that what you'd like Mr. Finiff I'll be maybe Fanoff yeah I'm sorry sorry if we're off it's either way um so the first Friday starting in May 2013 ending in October 2013 the first Friday of every month not every Friday including October because I think we could be a nice time to be outside so yeah so that's yes time frame on that as well that is my motion um to yeah Mr. Burn would like is asking whether now we should add a time like an end of time to it how late do you want to would you think you'd say it going 8 or 8 30 I think would be fine or so I would say call it 9 so I would say 10 or 10 I think after I don't expect we're going to have any lights or you know anything like that so I think dark might will be absolutely the time so whether that's quarter nine nine o'clock I don't think any later than that okay probably want time to break down so 10 is probably yeah yeah break down in the beginning okay I want a beginning time okay five to nine five to nine is that great with everybody five to nine first Friday from May through October or 2013 but was the year 2013 yeah any in the town of island any god's green earth all right all those favorite please hi hi so so the rest they'll work with you but it's all regulations and by lies that already exist so oh I apologize I apologize Angela come on up I apologize I sitting I say I was looking at you and I was like then we got in the conversation I forgot to ask you please okay um well you know Angela Osuski and I chair ATED yeah um so I just want to say to we're glad that you voted in favor and while we didn't take a vote specifically on this at our committee meeting I mean obviously we're putting up our visitor well we're hoping that we're going to put up our visitor information booth and we've gone out there with our tent and you know the on the committee were really enthusiastic about the idea about getting people to stop and telling them what's around and I actually went down to first Friday last Friday and I thought to be really good if there was something going on so people would know that the stores are open and that you know people would stop so really happy about your vote can I just put in a quick plug for Patriots Day weekend roll them up here okay Saturday noon to four Jason Russell House we have activities on the lawn weather permitting for the kids tours the monotony Minutemen a special lecture at 430 on the dendrochronology results that dated the Jason Russell House parade is at two on Sunday the Russell House is open for tours from noon to four Monday morning get up early with the Minutemen go raise the flags and do the ceremony at the burying ground 715 downstairs starts and 1130 be here um we're going to be waiting for Paul Revere and William Dawes to come we have a bunch of activities going on in the auditorium it happens to be a little cool no problem we'll be inside having fun following the writers on twitter so that we'll know um you know when they're arriving so thank you thank you thank you angel I apologize for not bringing you up earlier anything else for that issue or should we move on to warrant article hearings first up article 11 bylaw amendment use regulations and public property this was a 10 voter article and it was put forward by um among others Gordon Jameson and Gordon emailed us and he said that he was unable to join us tonight because of family health uh no not related but family related exactly family related I read that really briefly quickly I apologize uh but anyway Gordon isn't with us so uh it's really well uh but I believe this is a no action warrant article and the next meeting is town meeting so unless someone wants to I'd move no action on this unless because from what I understand uh concon has removed their desire for this that's what I understand is there anyone who wants to make a case I'm afraid not I mean I think I would like I would like to give uh Mr. Jameson that the the benefit to come before us but I I agree with Mr. Greeley I think we've run out of time on this and uh uh frankly my inclination is towards no action on this also so I think I can share with the board some information so when Jameson before the board uh the discussion at that point was that he would meet with me to discuss the interests that he had with this warrant article and then back and report back to the board uh so we did have that meeting and he really outlined uh three main priorities that he hoped to start discussions about with the filing of this warrant article one is the creation of a gun buyback or surrender program linked in with more information on the website about gun licensing within the town uh so I've had the discussions or have had discussions with chief Ryan and he's begun to have discussions and they've started to fruit some some some benefits so first of all he had a meeting today with members of the faith-based communities and it looks like this fall we're going to have a community gun surrender uh no specific yet but it's moving the direction of happening uh he's also as part of our website redesign working with our public information officer for enhancing and making more robust what we have available and how just how easy it is to access in terms of our gun licensing and any firearms regulations we have on the website the second issue that Mr. Jameson raised was uh us taking a look internally at policies we would have in regards to employees bringing firearms to the workplace uh and I've started conversations with both town council and our HR director Karen Malloy in that regard and I've shared that with Mr. Jameson and the last piece was the consideration of restrictions on the carrying and use of firearms on town property in town buildings that we've internally started talking about not much progress has been made I don't want to speak for Mr. Jameson but I I believe he has said that he understands that this might not be something that action is taken on prior to town meeting or that action is even taken on at town meeting but rather that a discussion could begin in possible action taken down the road. Mr. Mohan. In um my memory of when Mr. Jameson appeared before us he came in and he said I've come before you the school committee park and rec I'm just using this as the vehicles to get the discussion happen happening happen if you vote no action in terms of our report to town meeting as long as I know that you know we're working on it to address it in different ways and we began that with the meeting with Mr. Chapter Lane and what the police chief is doing and I know um I I'm not sure what further follow-up there was with park and rec but I know they said that they would start to address it so basically he was saying I just put this in to get the discussion going and if there was no action that's fine as long as there was no action on not doing anything and it seems like we are just here thank you as far as a third tier of what the town manager just mentioned he talked about the the use of property under our jurisdiction seems to me we just asked the town council really in the context of alcohol we we I think most of us had intended to to look at potential policy changes and how we can better control the use seems to me that would be totally appropriate to consider that as part of part of that those policy recommendations when they come back to us and that we would not have to take action we could take no action on the warrant article itself okay so we have a motion of no action on the floor is there anyone here who wanted to talk about I'm not seeing anyone who wants to be here but that is there any specific something that anyone would say or attach or okay all those in favor of not recommending no action please say aye opposed five zero next up article 12 town meeting electronic voting Eric Helmuth and moderator John Leone congratulations Mr. Leone on your reelection thank you very much congratulations Mr. Greeley in your reelection thank you sir then to you thank you so you this is your second trip this time you actually have recommended language for us we do and just briefly I wanted to respond to a point that Ms. Mahan raised last time thank you for suggesting that we consult the commission the disability commission I will be meeting with them next week and we wrote into our report our intention to work with them next year should Tom meeting prove the enabling and funding of this equipment in the purchase and the evaluation of it in recommendations for accommodations thank you sir appreciate that do you want to just give us an overview of this language that you've got here and I'll turn this over to John he's yeah the committee of Westbeal Adam Mostra myself worked on the bylaw recommendations what we've ended up doing was using the current bylaw that we have and inserting at certain places which you have the same one I do on page two you'll see it in my Talix the language that was inserted basically allowing for the use of the electronic voting and the you'll see it says at the option of the moderator well that's in case the machines aren't functioning and also for like the no action votes it'll just be too quick to say no action boom and move on as opposed to taking the 30 to 40 seconds to use the electronic voting system we did run this by town council she actually made that suggestion to put it at the election of the moderator in there so it would give us that right the only other thing we did the other two substantial things we got rid of that um no standing um a show of hands we've never used a show of hands it's been in our bylaws forever so I'm just cleaning up the bylaw and getting rid of that we added in language at Mr. Hoster's recommendation to the committee that if the electronic tally is used and it's less than six votes which means five same as for a standing vote five people rise will show on the screen who voted for what so people could confirm that their vote was properly recorded by the system and also to eliminate any debate if there was a question about how how far to the past who voted for who just kind of instantly eliminate the roll call need and then the final thing we added was our big goal here is accountability make the representatives votes accountable to the constituents we're going to have this thing it imports into a PowerPoint presentation of some sort which we can have somehow magically go over to Joan Roman and she can put it up on the website the next day we wanted it to be up there for three years and Julianne about it um language that or such longer time is acquired by law we frankly don't really know how long it has to be up there that's where we put it in I might have been able to find anything that says this has to be displayed anywhere we know um found clerks has to keep the records ad infinitum but this isn't paper records so it's electronic data she'll still have her records down the end of the hall but this will be there for the voters of Arlington to see how I voted on a particular article next year when it's my time to run so we really kept it pretty simple as we could and just gave it the ability to do so do you have any questions about it or miss Greeley so thank you for your work both of you and your committee thank you very much I really think this very exciting am I right we're looking to just to have this vote at town meeting and then actually use it the following year is that the calendar go yeah if I may finance committee gave us ten thousand dollars for next year to rent the system for as many nights as that'll last so if the meeting decides they want to go forward with this and they vote to approve and change the bylaw I'm going to have mr. Tosti table everything between that and article 40 something whatever is and vote the money right then and there and be done with that because we're going to be on a roll of approving it and we'll just approve the money and then go right back to them but again for the following town meeting next year okay so our goal for this committee we're going to rename ourselves the implementation committee and figure out how okay how are we going to hand these things out how are we going to collect them how are we going to do this the nuts and bolts of it and the reason I ask is because I have always followed the Charlie Lyons principle which is in my own precinct when enough people are running we don't run because we are selecting get a chance to speak at town meeting right but because if I won it means I'm eliminating someone who wanted to be a town meeting member or if there were three only running for the four seats but this time there were four but obviously now I have to run for town meeting in order to participate in this system is that correct or can selectmen be shown as how they would have voted or something oh no okay if you want to vote you'll have to be a town meeting member which is the case now yeah you know no I understand but now you're talking about publishing who voted exactly for what I don't want people to think I'm not taking votes on things but you know our hearings unfortunately mean nothing anymore in terms of when we hold warrant hearings because people who have missed already responses warrant articles doesn't even show up here for hearings anymore so but so anyhow I move favorable action on this I think it's very exciting second this is my honor just a procedural question yeah you're basically taking the um bylaw title one article one section 10 on the right hand side you provided all the language that you've added which is under the proposed article number 12 correct just a procedural thing do we need to take a vote where you've deleted in four sections to make it what I usually or is that we don't have to do that for clarity and ease what I did was just pick the existing one throw it out and put a brand new one with all the language inserted as opposed to after after sentence one the word vote insert this I'm just saying as town moderator you're coming you can think of two people that I'm thinking of that sometimes find one little word or something that they it's their date in the sun sunshine these guys got some program that tells me exactly if I got it right document comparison and word yeah that okay but what I'm saying is procedurally we're voting to add some language we don't have to vote to delete no we don't we've taken out deleting the entire one and we're inserting a brand new one so as long as you're comfortable with that you know what I'm saying sounds going to get up and say mr. honorator I read it here and you added this language but in this line you took out there shall be a roll call vote that's what I'm saying is you feel comfortable that we just vote this language and we don't have to take a vote to delete that language correct I was just take this language that would be great I just want to stop a possible 20 minute discussion if you know where I'm going on through the town meeting procedure committee we met last Wednesday also discussed it and they endorse this a hundred percent I'm definitely I'm just envisioning mr. carol yes thank you how many nights is 10 grand get you we think it'll we think it'll probably be seven seven well that's fantastic the pricing next year in what system we decide to rent because it gives you a great it gives you a great bar because if people decide they really like this and they know that the meter is going to run out if they they don't act expeditiously right I know you hate to move things along expeditiously mr. moderator so I think that's I think that's great I think that this is a step forward for really transparent government as well as we all know boards like ours we all publish the minutes of our meetings our votes are always recorded on on everything that we do it makes absolute sense that that the legislative branch should be the same and while I understand it not everything it's recorded so much more will be recorded and and be more transparent if we just do a tally where a tally is 118 412 against the next day how we voted will show up exactly yeah exactly and whether people stayed stayed to the bitter end as well he's not adjourned by tally I don't know about your discretion we'll call that to be an electronic yeah yeah yeah please stay till the final hymn great well thank you very much I really appreciate it Steve uh no I I completely support this as well I did have a question um has uh Dave Good been involved in the conversations yes yes yeah and how is it going to be administered at the town meeting so the rental situation which is the first crack at it comes with it with the vendor that we would currently expect to and this would go through town procurement you know to make the final decision but the rental comes with a staff person from that vendor to operate the system which the first time around isn't such a bad idea the uh if we purchase a system then the IT department would be the custodian of the equipment which would of course be secured they have to make sure that the batteries work they'd have to set up the computer and they would be training by the vendor to do it so the his anticipation is that one someone from his department would we budget for them to be at the meeting to actually operate the equipment that's great I am no I said as I said I support this I just know that he can be quite busy at town meeting between all the yes right and so I didn't want to put it we just we just and he met with us and then well he met with the committee and John and I talked with him and uh yeah he agreed that he's doing PowerPoint jockey for the for the presentations is plenty so how this would work would be a laptop that's got the receiver that would receive the votes and that would administer the votes he would have another laptop for the power presentations but there'd be a video switch to switch between the two and that another person would be operating that and that's important because the vote is so important you want to make sure that you have a dedicated person on that machine who's not also trying to mess with with everyone's PowerPoints and Dave is a town meeting member as well so he's doing the PowerPoints sort of some of voluntarily for us to get it within house as opposed to having a volunteer do it so we don't want to overburden him with him another job right does the person in the audience want to comment he does Mr. Harrington then I'll come back to the board for five comments I'm Sean Harrington precinct 15 most of me members I've talked to have actually really really liked this idea I'm not up here to you know grant you know you can calm down not up here to be opposed it but I didn't I haven't seen the language that they've used my curiosity so from what I'm understanding if I direct the question to the moderator I just put right to the chair then we'll see oh to the chair all right so it's up so from what it seems like it's up to them it's going to be to the moderators discretion whether or not we use the electronic voting so when it comes to the roll call vote which is a question I've received from a couple of people are we removing it completely are we just leaving there that that was the question that a couple of people have had now so the roll call vote the foot you can do it electronically if yes moderate well yeah but if the the row like the moderate chooses not to do it electronically that it is still recorded as we've done it in the past okay um so I think that basically that if I haven't heard the moderators speak on this issue before what he's wants is it he'll use the electronic if it's available yeah it's a available it's going to be visible in the hall it's going to be visible afterwards if for some reason the electronics fails we have the fall back of the way we've done it in the past okay that's what I just want to make sure because one of things that I'm really active with is bylaws and I always want to make sure that they're you know you always want to make sure that they're good and these two gentlemen here seem to be doing a fantastic job with this the other question I had is which I'm back there I didn't I didn't quite hear it that well will the vote while it's taking place be projected on screen or projected for tell me members to see or not until the next day we won't see it John do you want to talk about how you plan on doing that if it's a tally vote it will not be projected you'll just have the numerical designation of what was voted on if it's a roll call we haven't decided on that that would be one of the things we would figure out next year sometimes about five or six times use this sometimes do it as the votes are being taken other towns they wait till everybody's had their 130 42nd voting period and then scroll through the number after the votes locked down so we haven't decided which way I would want to go with that okay and if I may just one final question before I do know of tell me members are not going to name names that don't have computers that are not really tech savvy are we going to have time for are we going to have prior to town meeting if we put this in for uh as have been talked about at all that we'll have classes or some or a time when uh some of our tell me members who aren't tech savvy it's able to learn how to use remotes that way they don't go in and say I don't know what to do or do you want to handle that one sorry the answer is yes the other towns have run training sessions and put together training videos we anticipate we would do something very similar I will say that when we observed 200 plus town meeting members of all ages and all backgrounds use this in two different town meetings they did so without any apparent difficulty and one of them was the first night they used it so um the systems are I think with the proper background and training are not too hard to use Sean I'd actually invite you and other people who if you haven't seen it yet other town meeting members Eric has put together a blog that has videos from some of these and you can watch these votes I didn't even know about the book so I'm trying to educate you so other people as well it's actually pretty fascinating to watch them to it I mean it's actually watching paint dry but at the same time once you've seen it dry you're like okay that's the the paint well that's the process of town meeting in general so I I mean it sounds like a great idea I just had a couple of questions and thank you very much I'm satisfied yes more from the board that that website is man say the URL yeah absolutely uh w w did no not no w's vote videos dot wordpress.com vote videos dot vote videos dot wordpress.com it sounds fascinating it will be a link to that will be in our report which is very nearly complete actually after this vote it is complete uh did we have a motion yes I made the motion I'm not doing this right all those enjoy second it all those in favor please say aye aye okay I have a seat to a question excuse you go are you we're a town meeting committee we're mucking with town meeting business you guys going to endorse our recommended vote as the committee or you're going to put forth your own recommended vote or how I kind of thought yeah how would you like us to do it son I would prefer to um endorse their recommended endorse our recommended vote okay because then it appears we come from the town meeting so that's my motion that's my motion to endorse the recommended vote of the committee is that what you mean the town meeting recommended committee which means then that when we make our when we make our opening town meeting motion it's going to be incorporating the votes of the finance committee the ARB the board of select men and the town meeting procedures committee the town meeting no the electronic voting study committee excuse me but you know what I yeah so that'll have to be a part of that motion then yes okay was that what you're asking Joe well no it just strikes me that this is not the only warrant article that's come before us that's been a recommendation of a town meeting committee yeah he's the only one who asked we want to keep moving I'll second that yeah uh we're mucking around with town meeting procedure and we should this town meeting vote to keep it all in house thank you we appreciate it okay do you want another voter are you all sorry all right good yes please yeah of the your vote yeah and I'll send you a final one tomorrow yeah we'll email all right thank you okay thank you thank you all right moving on cdbg I think this one's mine versus yours so I hope everyone got enough copies of the proposed budget I wanted to complain why do we have so many so let me tell you so we're spending 11 times as much money as we thought so on the Friday morning the the community development block grant subcommittee was meeting in the town manager's office when without any warning the lights went out and I will note among other things the elevator stopped with with the town clerk contained within the elevator I know we shouldn't laugh but she can laugh so we can all laugh before the election he was and so we sat there and we said okay well now we're going to take this vote okay we got it we're ready to put it into the packet okay let's put it in the packet and then we realized we had no power no computers and no printers and so I think what happened is carol spread it down to the community safety building and did the printing and I think that when that happened things went a little awry well the last I saw these carol came into her office where I was standing and said how many copies do I I said 10 and she had oh I have 10 I don't know how anyway so anyway back but now that we're no longer talking about how many copies of the piece of paper we have so the committee consists of myself Steve Byrne the town manager Carol Kowalski and Anna Whitten and we have met I think we've met four different time there's three different times over the last several months this is a very difficult set of decisions that we have to make and we and we really struggle mightily with it that what makes it so first of all you have a lot more requests than you actually have money available and then the other thing that happens is that the amount of money that's coming in is decreasing because of cuts at the federal level so you don't even have you know sometimes you can say to yourself I'll we'll do a shortcut and we'll level fund everything you cannot level fund everything because there just isn't enough money so we so you have to figure out what you're going to cut in particular we are restricted to the amount of money that we can spend in public services in public services I think is where the committee agonized the most over what changes we were going to make and one of the things that I said in particular was so it's clear that the federal government is spending less and is going to continue to spend less on this type of thing on this type of program and we have to be smart and anticipate that that's going to happen and so you know we're sitting there in these meetings and you can see Adam sitting there saying well you can see after we figure out like I suggest something to be cut and everyone explains why you can't do that and Steve explained is what he wants to cut and everyone explains why you can't do that and then you see Adam saying okay well I'll have this particular person maybe they can take that role along and I think we have to steal ourselves and try to avoid doing that because what that is is the federal government stopping doing the work and the town government picking up the work and we can only do that so much and so the strategy that I'm really recommending in particular in the public services area is do we have to identify private charities that we can hand these off to that we can say we've been handling this particular responsibility and we've been helping out this particular program we need to identify specific charities that will help out and so Steve and I and the town manager have each individually reached out to specific charities that we have that we have particularly you can look at some of these names and you can imagine a few groups that you could say and I would like to you know if we get one of these groups or I should say when we get these groups to agree to that we should have them come in we should shake their hand you we should kiss them on both cheeks we should thank them for what they're doing and then you know cross that off and something because we can't support it anymore so all that said on the public services we had to we had to cut several of the so we had to cut not only just what was given these aren't level funded these are cut from previous years on a number of the items and on I guess I'm not going to go through line my unless there's particular questions Steve do I miss anything no I think that was it and just that the cuts that we're dealing with are real and I think that talking about public services I mean those are the you know requests that really help everyone in the community and that's what makes those cuts so hard and I think that as a group we did you know we really had a thought out discussion on what you know could be cut and what I what has attracted this for private fundraising and just I think that this is very sound I'll actually say the the the method we used on that it or at least I should say one of the methods we used was we wanted to protect things that were about health and whereas things like that were related to scholarship or activity were more likely to cut and things that were that sustained health and so on and so forth Adam can I miss anything no I would just add that I think it was a very well well run process it was in depth we were very I think we were very analytical about our decisions I was very pleased with the outcome this is just one question under public services item six code read my daily call program no money was requested nor was it allocated I'm just wondering you know why that was in there is it something that they asked for money in years prior they're not going to do it this year the May next year is it something that is folded into something else I'm just curious so in the 2012-2013 budget year they had requested $2,500 and what we found out through this process was that $2,500 amount was a two year request so they have funding for both the current year and next year to cover the code read my daily call just wanted to make sure that program was still or how you were addressing it thank you yep that one did not get caught go ahead Joe sorry no I was just going to say I mean you know Vice President is fond of saying show me you know show me your budget and you know I'll show you my you know your values and you know obviously this is a very important safe safety net projects I have no doubt that these were agonizing choices when you're looking at the applications will you looking at the I'm sure you were but just to confirm looking at the makeup of what the money specifically the money was going to be spent on and my the reason my question is you know you're feeling pretty confident that in some of these where the allocation was cut back that the service is actually able to be to be provided and the allocation that is being recommended will actually go to good use will be able to be used are you do you know if you're cutting into certain fixed costs or what not I don't I would say the services we cut were mainly scholarships jobs jobs jobs recreation scholarships and our understanding of each of those programs was a reduction just meant less people served not an elimination of the program right so you didn't I didn't state it very eloquently but I was just wondering if the tipping point was hit with any of these to your knowledge move recommend favorable action I mean and I hate doing so but I think you were tired everybody's been reduced as far as you can you know on this one actually not an easy job I apologize for interrupting in this case it actually I don't think it's favorable action this one we actually take the vote okay so do I remember correct that the town manager has a vote yes he does too yep it's that's five and the town manager don't screw up and I think the reason we do that is we're just reporting this really isn't right per se town meeting vote we're reporting to town right you're right you're right six of us administrate overseas right you see that yeah so this particular vote is this board controls or this board with the manager controls these monies allocates these monies and so by taking this vote we are actually allocating these monies right and we will then report to town meetings for their you know for endorsement but yeah and I guess I should also say that this is documented based on what we believe our allocation is going to be the federal government situation being what it is it may come back in a different number and this number that was recommended to us front by the by the HUD and it is no it's not hot it's it is hot yeah it is and it's a 5% cut programmatically right can I ask one more question about it before we estimated program income what's the nature of that sorry estimated program income is there so there's the allocation 960 9 a lot of these programs 69 842 so in particular a whole bunch of different programs could get money back that comes in in practice we only have one which is the the rehab program and what happened that program consists of the town loaning money or from the federal government for housing stock improvements where particularly economically disadvantaged people would have otherwise hard time borrowing the money yeah and then the town helps them choose contractors and helps to manage the product and manage the scope of it yeah and then those people pay back the loan on the actual work done and that is that payback is the income stream thank you Steve one final thing that we discussed pretty extensively I think at the last meeting we had not so much with public service but with rehab housing public facilities improvements we were really interested in seeing how the different groups could leverage their funding you know for more of a gain from say the state government or whatever else they may and to anyone who's watching and wants to apply for this in the future that would be great if you could explain how you could increase that funding and kind of be pretty dynamic with your actions then no sorry on that on that note exactly what Steve talked about as part of the sims project the town manager has reminded us at the CDBG planning that the developers made a one-time payment of $150,000 and that we use for affordable housing purposes in particular some of the top line items which were not funded at the level that they were from the Arlington Housing Authority and the Arlington Housing Corporation in particular there is this money available in the future that if someone comes in with a proposal that says if you know if you give me this money I can come I can raise another 10x that you know that type of leverage I think it's something that the board should really think about because we do have that it's kind of like CDBG money just because we control it but it's not like CDBG money and it's not renewable any further discussion well just that this motion is obviously based on the estimate yes and that if there's a significant change in the estimate this would be brought back to us for where cuts further cuts would be made or additions would be made for our approval first I think that's correct right so I'm I'm not moving favorable action I'm moving approval approval no I'm not Julianna doesn't like this no I just you know man I the warning of the warrant are both sims it's always been and maybe it's wrong it should be different but it is you're asking the town manager to endorse right but we're actually also doing the allocation I think we're approving it we're asking them to endorse it for some reason they didn't it's it's already approved I think it's actually approval of the allocation along with a favorable action on the endorsement yes I think okay that's my motion and that was my second actually I'm going to be a stickler and I'm going to say we have to separate them because because the town manager can't vote to endorse so let's do the allocation first all those in favor of the is that okay Mr. Greeley yes I'm just we get all this I'm crushed for Adam that's all but he gets the vote right now all those in favor of the allocation as proposed please say aye aye six to zero all right Mr. Greeley I move favorable action on the endorsement to town meeting all those in second more an article whatever second second by Mr. Curell all those in favor please say aye aye thank you for no approval on our final votes and comments does anyone have any discussion on the final votes and comments I have a question this is Cropelka what's our schedule for printing and all that good stuff tomorrow Wednesday which means it'll be in the mail which means town meeting members couldn't expect it either Saturday or Monday excellent so town meeting members is there anything else going out in our envelope lots of things good that's great Mr. Greeley moved I'm sorry second second by Mrs. Mahan any further discussion all those in favor please say aye aye okay it's calendar time and bear with me one moment so our next scheduled meeting is 22nd 22nd which is also town meeting so town meeting start okay town meeting starts at eight and word seven okay evidently I'm supposed to give a speech or something yes evidently you have been working on it already actually so now we have to start in May right setting dates in May yeah does anyone have what sir can I recommend 13 to 20 I know I can't be here on the 6th but I don't know what the rest of the board feels that would be back to back but we may still be in town meeting at this point oh we will possibly until we we meet every Monday during town meeting correct no no not necessarily but it really does work out to that most of the time yeah so does I guess I know I can't be here on the 6th so yeah 13 and 20 works for me same yeah okay all right perfect okay June do we need to meet how about probably three and seven three and seventeen go with everyone yes then normally over the summer we go to one in July and one in August and if we need a second yeah so July I can't do the 8th how about the 15th middle of the month people know what their summer vacations are I don't yeah I don't okay okay okay okay August 19 doesn't say how about 19 just throwing around yeah no but I'm just saying the 12 would be difficult for me 19 works for me okay we have a problem on July or August details details but Andrew could cover the 5th yeah well you said not the 12th right Diane well I can do it I can I can switch things do people want feel better with the 12th or the 5th I'll let the rest you all decide so the 5th would be three weeks which is certainly reasonable okay I am tentatively away those first two weeks anyways the 5th or the 12th I'm probably away but can we say the 5th for now why don't we say the 19th then well he just said he's away the 5th you're not good on the 12th I'm she's saying maybe not on the 19th so no she's the Juliana's out on the 19th oh you're definitely out so it just be I'm pretty sure as I said she's not sure all right yeah but Adam you definitely are out between the 12th and the 19th and I'm not certain let's do 19 okay 19 but Juliana really enjoys okay okay any further conversation the meetings we happy with that set okay let us take us to correspondance any further discussion yes yeah go ahead about the uh from Joel Wong yeah I would like to note that he brought a complaint so we are not um while I appreciate his concern there's nothing we can do back from that so if you're watching Joel yeah thank you for giving me a lot of attention and I'm sorry but uh I can partially do that yeah I do um I remember so the letter is about uh some we sent a letter complaining about the town said you have to remove the graffiti because as per our bylaw and I remember at the time that we passed that bylaw we were one of the things that some of the opponents of that rule said was they're concerned that it wasn't flexible enough and um I don't know if there's a I leave it to the town manager's discretion but if there's a wave that we can make this you know especially when you have someone who's being a a good actor we can figure out a way to be nicer to them as they go along I don't or maybe I mean obviously I don't know the whole story on this one but I know just hearing that particular side of the story without having heard the whole story I know that I would be I probably would have written a similar letter with this polite but not happy yeah maybe we could do like what they do with the um snow shoveling bylaw that the police officer visits them says just want to let you know there is a bylaw this is what it states um you know I could be finding you or citing you now but I just want to let you know and then if the condition persists do you want to speak to that or I mean I'd be more open to working with the chief to right whatever they do with after but not the actual okay that's where I would stand yeah I think to make this program work and to make sure the graffiti is unique and is your concern or are there any concerns that we actually enforce it after three days or that we are so or that we are somewhat harshly saying we're going to enforce it uh I the my concern is that this is if that this would be the first and I don't know the whole contact if this was the first contact we had with the person that would be where my personal concern is there may be a blog somewhere that gives an opinion that someone said at the time I don't know what it would be or who said but anyway you cannot win them all is all I can say anything else sorry we have a motion for mrs. Mahon that was seconded by mr. carol all those in favor nine nine closed five zero we don't have an exact session so we can do our new business mrs. kruppelka mr. rice mr. chaplain Kevin wow I have two things I certainly want to thank 8600 or so who went out and voted on Saturday and where you know I would like to talk a little bit about question one and I don't mean necessarily tonight but I'd like to request that we put it on the agenda for the 22nd and I on that agenda I'd like like to recommend that this board put together a letter in which we send to federal highway and to mass dot strongly continuing our support for the project in east arlington the almost 5050 vote I think was was there was a lot of confusion around that vote I had a number of people told me that they voted yes but they really still want the project but they would prefer if they could have four lines and so with it I would like us to move forward and request the funding from federal highway and mass dot and ask adam to work with me and put together a letter that we bring in here on the 22nd to see if this board would support sending it to those two entities I agree we'll put it on the agenda thank you and the other thing is you know the housing corp had their walk and they dedicated a bench to my brother brian down in front of the capital square capital the 32 units anyhow capital square yeah yeah capital square is that what but there's another name because the where the capital theater is is technically we're calling that capital square as well but the name of these anyhow it's 32 affordable housing units it's progressing along sheriff peter coutusion was the guest speaker I'd say there might have been a hundred people in the walk who who were doing the walk so it was a great event and on behalf of the grilly family we certainly thank them for remembering my brother brian that's it sir good luck as chair god bless you I only screwed up like four times so far Diane you're up first I would just like to through the town manager on behalf of the board of selectmen congratulate chief ryan and his workforce on the rash of breakins that we had along in the combined efforts of other cities in towns and being able to identify it with new technology mapping and trending and really hitting this hard fast and a lot of manpower woman power put into this a lot of coordination and we see it on a piece of paper under seven or eight lines but that's really an amazing task and what policing will be like in the future because of technology but also because of the fine staff we have there and also I'd like to congratulate captain flarity on earning a well deserved uh scholarship to attend the international association of chiefs of police that was very competitive so again it's a testament to our men and women in blue who protect us and then the only other two things I would have is one is oh we're just booted down I received from terry bose who's a lurker on the arlington less than basically she said she lives in a parallel street playground growing family she's making a request that where there is a corresponding crosswalk around the rotary by parallel park in west metford if the town of volleying could look at a similar crosswalk on the right side which would be facing west metford where that rotary is so if I could if I could refer that to tack so I can tell you I the town engineer and I oh did you already you're already on it I've been working with dcr for more than a year now and I'm moving to that rotary for pedestrian crossing uh but we can certainly how about if I provide her contact info um to mrs crepelka so the rest of the board has it as an fyi and I'll also give it to you mr chaplain and then the only other question I had was jumping from town and school I was hearing there may be some disparity that exists or maybe just a miss nothing bad a misunderstanding around the keys white program I'm hearing that you know both the town and the schools are using the keys white program they're starting to implement it in different structures are we doing that like I think we do it down the police station or something police station is the only police station is the only one what I was told was that um that the town side basically you go up and you put the thing against the door and right there it records 2275 entered at 9am whatever and that data exists there but then there's another um capacity and I'm hearing that the town doesn't the school doesn't or vice versa that that information also gets backed up to a software program or somewhere else so that if some reason you know somebody accidentally smashes that actual swipe that you're putting up against that contains all the information one side has the backup that there's a central location right and it's what I'm being told it's not all buildings are being traded the same so if somebody wax that um save a town hall we don't have it there and it's not being backed up then you lose all that information so if you could just look into I don't know if it's it or however um and I'd be happy to you know explain what they're saying but basically they're saying you can have two ways back up the actual pad right there it has the information but if that gets destroyed it's gone or the information is there but it also is sent to a program that stores that I know I'm not saying it right yeah so we've talked a little bit about that at the information technology advisory committee and I know that um at least if I I shouldn't say I know I believe that some of it is related to different basically it's easier to wire up some doors than others like some doors are easy to connect to the central and other doors are difficult and in particular I know uh that uh they've been struggling with the high school because yeah because the high school has so many different buildings and so many different doors and different infrastructure for each one of the buildings that that I believe that they were front that they attempted I mean they would have preferred to do a program that was unique that it was the same for all doors but it wasn't because of the infrastructure so I suspect that's a part of what's going on but we can certainly we can just get an update that they say this is why it exists now because a lot of adults are down there saying that yeah the main doors are wired but other people know that if you could know the doors that really should be maybe like we can't do that now but there's a two-year plan three-year plan four-year plan to phase it in so thank you think we could have uh and no rush on that I mean okay everything you're all set Joe thank you I just have three three quick items um firstly I wanted to mention that right before our meeting uh Mr. Chaplain and I did have the opportunity to go down to the Arlington Center for the Arts and attend the Arlington Cultural Council's award ceremony for their grant recipients and I think on the cultural side of the ledger it's kind of a microcosm of the the really difficult task that that you and Mr. Bird and others undertook with CDBG um they presented 15 grant recipients or the recipients collectively of $10,000 that they have to do to dole out that the allotments from the state have gone down um uh consistently from year to year um it was really an exciting you know they said that they're also that their number of applications went up this year I think they said it doubled I think they said over the last year um partly on the strength of the Arlington live uh gathering but I mean there were um you know performing arts groups that received visual arts initiatives in our parks so I mean it was really exciting to see and and I got a sense that a lot of these groups are indeed leveraging funds from elsewhere and um it was a great event to go to it was great to see the the energy um in the room and as we all know we all confirm the appointments to that to the council so I think they're all to be congratulated for the for the work uh there um another issue that I've I've been kind of drawn into um over the past week or two um I think we all know that um one of the past recipients of uh cultural council uh grant funding um was a group that uh did the mural and the heights uh along it was Dearborn Academy students had worked on the mural and I was contacted by some folks who were distressed I think it's fair to say that that um you know with the new tenant coming in the mural has had to be uh dis disassembled basically um that there's a great tenant coming in it's mass commission for the blind they're opening up a retail store I think it's it's slightly to be opened around uh Memorial Day or such but um you know given the experience and it really wasn't I think folks hadn't envisioned on that project that there might be a sudden change like that even though you can say it's temporary it wasn't a vision I actually uh referred this over to our new cultural commission and they're gonna work on looking at that lessons learned from from that experience and see if there's um a real positive project that can come out of this that will both welcome right spot to the heights and also just just address how do how do we deal with it making sure that we memorialize properly um uh you know pieces of public art um like that and just the last thing I wanted to mention is something that um was only tangentially related to official duties but took place in the town hall here yesterday um Mr. Chapter Lane mentioned earlier that our faith communities have gotten very um involved with uh working with the police department on the gun buyback there were about uh probably about a dozen of our of our churches got together along with Temple Isaiah one of our Buddhist meditation centers and invited um early the nationally renowned writer commentator teacher and preacher Jim Wallace was here to talk about searching for the common good and the inspiration the public officials find in their own beliefs and seeking the public good and how do we how do we define that there were 150 200 people from all over town were down there some other public officials were there as well as representatives and it was um I don't know if it was intentional but on the day after um an election that was sometimes divisive it was really a breath of fresh air and um I think um I think a lot of people felt that and and I think we owe them a gratitude for that you know some places do unity breakfast the day after this just happened to hit on the on the right day and they they invited in a lot of our nonprofit groups of boys and girls club but a lot of organizations that are lesser known just to let people know ways that they can get out in the community and make a difference in in town so I I want to thank them for that because I think it was a great um great public service Steve thank you I um I only have one thing and it is that um well last meeting I mentioned the master planning committee will be meeting the first week of every month for the next three years and that was last week that we met again and um just to save the date for Saturday June 1st um we're still trying to iron out the details on you know time and where you know hearty school as we mentioned high school as we mentioned but we're going to do another um the community get together to kind of build on our first session and I see you know what probably implementation process will go and we uh it's really nice to see how community engaged there and they want to keep everyone active and involved in it so if you could just save the date for June 1st it's a Saturday and it will be a hopefully nice day thank you I don't have anything move your turn sorry all those in favor hi everyone put out your clicker anybody got a square hi where's our have they tipped off