 okay everybody seems to be here so I guess we'll get our meeting for Monday June 18th call a meeting to order everybody's reviewed the agenda first thing we'd like to do is approve the agenda so me yes dear do that almost immediately then after we get through the consent agenda in the public anything else okay seeing nothing so we make a motion to approve the agenda please I will move that we approve the agenda with that one additional item motion been made and seconded to approve the agenda all those in favor please say aye aye okay the consent agenda items it looks like all it is the minutes for May 21st meeting if somebody'd like to approve that as well I will make the motion that we approve the consent agenda items as listed second I'll second that okay motion been made in second to approve the consent agenda all those in favor aye all right public is there anybody here from the public that wishes to speak at this point being none we'll move on to Carla's request quick claim release you need a motion so just for information I believe the legislature passed a law this year that once I first comes okay so the motion you need is to prove the town clerk to sign the release so moved is there a second I'll second that all right that's fairly quick and easy all those in favor please say hi hi okay do we need a quorum there lefty for you guys to proceed so it looks like we're gonna be witnessing a presentation by mr. Scott Newman for of Waterbury Village Historical District survey yes I need to call the meeting of the village trustees order and joint section here for Monday June 18 the trustees asked to have this meeting with the select board to brief them on something that the trustees had been working on we tried two weeks ago that meeting come off as planned there to brief you on the process and then Scott Newman has a presentation and this is an outgrowth of what the trustees learned after you know working in the recovery from Irene that houses in the historic district if they were damaged greater than 50% of the building value and they weren't in the historic district they would have to be raised above the flood level but if you were a historic house in the historic district you were exempt from that and there were a number of buildings down on South Main Street that were constructed before homes located on Randall Street of things that weren't necessarily exempt so that in looking at after we had recovered I think about a year ago we get an RFP for a contract with Scott Newman that the state wanted to have a resurvey of the district and things before expanding the historic district so Scott has done that and Steve is gonna brief you more on the process and we have a letter here tonight after you see the process that that would ask the trustees to agree to sign to the state Devin Coleman this division of historic preservation that submitting this data would be coming in but after the village goes away in two weeks it will be you know the town's historic district in any follow-up process that needs to be I don't know if you want to say more about the process the sure I'll just add a few things so the town okay good so the town and village have five historic districts of the watery village historic district is the largest one they were all nominated for inclusion in the state and the federal register of historic places in the 1970s and there have been no updates since then for these five historic districts so the trustees asked staff to hire consultant to update the village historic district and this is there's a map that I've distributed that shows not only the current village historic district but three areas where we're proposing to expand that historic district one is on South Main Street and here's an extra copy of someone wants to pass around or and share it there's an extra one right here if you want to pass that around maybe I would like to look so the areas that we're proposing for expansion are our South or South Main Street to all the way down to the current Maplewood convenience store this is the area that's virtually all within the hundred-year floodplain and would benefit from this historic designation for all the structures that are eligible or would be contributing structures there's another area on Union Street if you envision going past the what used to be called the squire house going towards the roundabout Union Street dips down and as soon as you get to the bottom of the dip you're in also back in the 100-year floodplain so there's about there's one non-historic house there and then there's a series about four historic houses that have also been surveyed by Scott and he'll tell you more about that process in a few minutes and then the fourth area is one that the state requested that be included and this is up near Thatcherburg Primary School it's a large block that's bounded by railroad Street, Stowe Street, High Street, and Hill Street and there are many historic homes in that area and Devin Coleman who is the State Historic Preservation Architect requested that that area be included so we expanded the project Swayze Court is the other area Stowe Street all the way up to the area down in front of school where Mark Fryer used to live that was already part of the historic district so this area is included on the map the process is basically a two-step process Scott's been consulting with Devin for the past what Scott maybe six weeks or more and we consulted with Devin even before that and there's a lot of back and forth it's a very interactive process and so the first step is to go to the state the state actually puts in a warning for the district and we'll be sending a letter in conjunction with the state to all of the property owners in conjunction with that process that's optional but I think it would be a very good idea I don't think we want to be proposing something without knowledge of those homeowners we have notified some of the owners in the expansion areas on South Main Street Union Street already we're only on in the process to talk about the pros and cons and so on an honor about July 26th it this will be posted and this is a state process and then the homers will be notified we can have a public meeting that's also optional to explain and then once that process is complete Scott maybe you can just add there's a state of historic preservation commission right that needs to give it their blessing the state advisory council advisory council and I've got a slide on the property right okay so Scott's gonna pick it up from there I think and then ultimately goes to the National Park Service to the federal government and falls well they give it their blessing and we're looking at approximately the end of the year to wrap up that process so I think rather than me delving into more we can take questions later but I'd like to ask Scott to come up give his presentation and then we want to leave a good 15 20 minutes for some back-and-forth discussion and question and answer come on up it's got no I think I'm going to get behind it see if folks are going to want to move to the other side of the building I see it, it's going to be over there what a pretty crap graphically over it is going anywhere okay we're good to go yeah I saw you over at the church they had to stop but I didn't want to take stuff and cut it or do they have to run the shop well why do you use this one? yeah Green is that working? yeah it's going to go down there's a sign there so thanks for the opportunity this is a deja vu for me, for some of you also so I apologize a lot of this some of you have seen already you have to talk how's that? is that okay? yeah, thank you but thanks for the opportunity to come back and update the select board I know that the town and the village are going through some changes I think that's why we're here for the building this most of this is going to be very much the same as last time only we've got a couple of updated numbers so why don't I jump in this town and village certainly no stranger to me I was the district preservation officer for V-Trans when we were doing all the permitting of the main street project and I've been out of V-Trans for a few years but it sounds like that's coming right along that's good we're certainly trying to push that and I want to thank Steve, Buzz Beach and I want to thank Skip also for all the help and support and guidance that we've been pushing through this this is a big district on the Vermont scale with over 300 properties and some of those properties have multiple properties within them so this is pretty complex undertaking and I really needed this the support of Village the Historical Society and certainly Skip who seems to have information and story on every single building in the village it's safe to say that the state overall is behind in its national register listings really never have enough resources or people to do what they'd like to do the most recent updates in the state have included Montpelier and White River Junction Stowe is underway and Stowe is the Shelburne Falls Historic District just a couple of other towns so you can sort of see where you are relative to other towns in Vermont Bennington was done in 2008 has not been updated Rutland was done in 1980 and only a very small portion of the downtown so the vast majority of Rutland town has not been surveyed for the national register Montpelier was just done in 2017 and that that district took 14 years to complete in comparison you're doing very well here probably a little over a year I think to get this one done the town of Wienewski has no national historic register district at all which is really surprising and I think it's tough on towns like that with urban cores that have no historic districts and Brattleboro was done in 2004 and they've really only got a small historic district so that is to say that Waterbury is kind of on the statewide context, kind of ahead of the curve in redoing this national register district just tip it out Scott so what is the national register places read this if you like, I'm not going to recite it I can give you a couple of the highlights of the district it's honorific meaning there's no encumbering regulations that come along with being listed in national register you can list your property in the register today and you can demolish it tomorrow its advantages are more along the lines of planning tourism excuse me, tourism and heritage tourism economic development it's certainly good for community engagement the care taken by local governments is often reflected in how the citizens care for their communities in Vermont it's very valuable for historic tax credits and that's a 20% credit that you get back from the federal government on qualifying expenses for income producing buildings anybody you can go to the website of the state of Vermont and get more information list of consultants who can help you out with those projects and I don't know if you you did mention this Steve the relief from having to raise your building to meet flood and ordinances so again there are no restrictions that come with with the register and I think as you move forward you'll undoubtedly hear from some of your residents well does this mean I can't paint my house or I can't put on binociding or I can never change my windows and that sort of thing really it doesn't mean anything of the sort those ordinances typically come from the municipal level so that would be something that the town would generate have some controls over its building stock but nothing in the national register I think the letter that ultimately goes out to the residents will state as much so here is the cover page of the last listing was completed in 1978 as Steve said it was done by Terry Winters a graduate of Columbia University she's since gone I think she's working in DC and marketing no longer in preservation and Ms. Winters nomination was was really helpful in some ways many ways I guess in the history of the buildings and in other places it was quite confusing because she has references to a number of buildings that have been demolished or altered many of the properties on her map didn't have addresses so there was a lot of sleuthing that had to be done to sort out which building that she was talking about I hope that in contrast the way we do it today is a little more user friendly I hope sort of an updated map and descriptions so this is Ms. Winters map as you can see it has 187 properties including the state hospital complex which is down in that U shape it's common that these older districts did not include the entire village that's for a number of reasons and there doesn't really seem to be much sort of rhyme or reason to why they cut off the district in areas but in this case we have some understanding of why the district stopped short on the north and the south by the way for my nomination for the purposes of clarity so people can retain their sanity Main Street runs north south and it's really off kilter but if you can imagine calling the north west facade and the southeast facade I mean it's just it's not really doable simplicity's sake we've got north and south which made it really quite clear to describe which sides we're talking about so why did it stop to the north they considered it was too big a gap and the loss of continuity as it approached the roundabout in 1970s you really wanted to have a district that was very continuous we looked we were a liberal interpretation of that today we allow for bigger gaps same reason on the south where it stopped just south of backshelter street they considered modern intrusions and if there were two or three in a row they would stop the district short Swayze court was left out you can see it just goes up and doesn't go north along Swayze and the reason for that was the buildings in there in the 1960s and in 1978 they were not 50 years old and so the survey stopped there were also several missions within the village in that 1978 survey parkour court was not done water court was not done most of moody court most of backshelter street and I can talk about those in a little bit detail later on so what was the scope of work that I received and this is generally out of the RFP it's really to update the 1978 nomination but 1978 was so incomplete for all intents and purposes this is a complete redo all of the descriptions the photos the maps are really redone from scratch and there's a sort of little reliance on almost done in 1978 and you can see that I think Steve showed this map earlier did you show this map earlier? I think we did our first presentation okay we did the first one so this shows the expansion areas that the village asked me to look at initially off to the north and to the south so as Steve mentioned going on the north was just a small section of union street and on the south was south along south main street all the way to river road it also included backshelter street, Healy court Derby lane and river road so this was the expanded area that I was asked to look at a few other areas that we added to the survey and again as alluded to earlier after spending some time in the district it became clear to me we needed to look at this neighborhood that is bound in blue right there that was alluded to earlier this was not part of the original scope but it appeared to be contiguous with the historic district sort of was related to enterprises that depended on the rail for raw materials and to ship products out of Waterbury some workers housing several buildings owned by the last block company that made shoe blocks from the mills at mill river so I based on the information that I cleaned out in the field I consulted with the state and the states after seeing the photographs I said yes not only do we want you to include this part in the district you need to include this in the district if you don't include it the national park service won't accept it won't accept it and they'll send you back to the drawing board so I do want to say I appreciate the quick response and turn around by the village to really within a few days we incorporated this and then we hit the ground running on it and added it to the survey so here's the 1978 map you can see some of the changes that are added the additions are bound by the green boxes now we're at it and these green boxes are apart from the official expansions that was asked to look at to the north and south then you can see again we've got Hope Cemetery on the far left then Parker Court then just up beside the state complex is Warmer Court up there Moody Court and I guess that's that's it and again for some reason 1978 they just stopped short and didn't go down these small cul-de-sac courts to survey all the buildings the state hospital complex after Irene there was you all know more about it than I do but there was a big project to rationalize the use of buildings in the complex a number of them were demolished others were rehabilitated and as part of the mitigation for loss of the historic buildings the a national register a separate national registered district was completed for the state complex and that was listed in 2016 so as part of my work I did not re-survey it it's already done but it will be a subset of the new village historic district if anybody has any questions this kind of moves along feel free to feel free to ask on the current map what are the black buildings versus the ones that are white because there's no key a legend the key will be in the in the final cut but the black are non-contributing so either they've lost their historic integrity by alteration or they're just not old enough for the modern buildings so just you've probably seen this but this is the new map for the state complex historic district and again this is now a subset of my work and included in the map and the description and so on so what was challenging for this project was to generate a base map I mean for historic districts it's really all about the mapping and these are three maps that I originally found I think the lower one is the mylar map that the village maintained and that's from the 70s 90s excuse me 90s so that has the property lines and I think that was just a little bit too busy for our purposes once I added on more lines more numbers I think it would have been just you know almost sort of unreadable the top two got the regional planning commission and they are in the middle of a project to map footprints of buildings all across the state of Vermont and I think they're still in the beta mode as you can see in a lot of these buildings I think this is done by a machine that reads the building footprints from the air so that's why none of these are really rectangular and there was some consideration given to using this as a base map and then it just would have been sloppy I think to to have this it would have been maybe a close approximation but I don't think it would have been a product that the villager town would have been proud of as its base map instead was basically just to use a combination of highway maps and Google map information to generate a two scale map which is the one that you've been handing out one up in the upper left and all those building footprints were added by me by hand on the computer including the state complex and that was fairly easy to do using Google map combination of Google maps and what the regional planning commission provided and that includes every main building includes every I hope there may be a couple that are missing but the garages and the state asked me to include every garage and every barn in the village and that was no easy task because I need to stay in the right way and a lot of these garages are very behind the trees behind people's buildings and so on so I really can only just look at the map and then look down the driveway see but I believe I got all so this is basically a low resolution screenshot the final product is a digital image which is crystal clear and you can zoom in on it and the more you zoom in the clearer it gets as far as the number is showing so essentially we've got a hybrid that we're using here and it's the nice thing about this map is it's to scale this which is unusual in historic district map most of them are sort of artist rendering type maps they're not to scale it's also I think when the town gets to working with the RPC and putting this information into ArcGIS I think because this is to scale with accurate footprints it's going to make that transition fairly easily accomplished I mean I think you could hand this map over to the RPC and they could literally work with the footprints and put in the numbers and the boundaries so that you could have a digital layer for use in the town that's the steps from our Regional Planning Commission the organization that Scott's referring to I think they'd be happy to generate a layer for you in ArcMap and down the road hopefully you've got a system where you'd be able to go into that layer click on a building and photographs of it would come up from the right away so I think that's maybe that's one or two years away certainly something you continue to work on so here's a close up of the map it's kind of a low resolution because it's just clipped off the screen which you can see how the map is put together Stowe Street and Route 2 Main Street Parker Court on the low right I mean these four buildings for example these four buildings right here these sort of little 19th century buildings were not included on the last map but now they are included with photographs and descriptions and so on so this would kind of give you an idea of what you'd be able to get on your computer screen let's see this is to Jane's question the unshaded buildings are considered historic structures and the buildings are considered non-contributing either due to age or alteration the numbers that you see I mean I generated these numbers for the district in cooperation with the state and these numbers will refer you to the photograph and also the building descriptions the 9-1-1 addresses are also included in there so you can cross reference between an address and what we've done here you can see some of these do we see any of them on the bottom on the left 241A so those are ancillary buildings to main houses and those again you can look those up and you've got photographs and descriptions of those as well those bars generating the descriptions you know I've been through maps I want to talk a little bit about descriptions and then about photos so how this was generated and this is what I got from the village was the top database and then I modified that database on the right to go out in the field and actually take my field notes and then you can see a copy of what that actually looks like so this is kind of how the sausage is made by the historian out in the field and I noted this last time that you can see a little happy face right there that I drew I had no idea that I was in there and that's because I have two over two windows the original four light storm windows so the historian writes a little happy face there because he's happy all the historic stuff is still there and the reason you need to go out and talk about roof, walls, windows, foundation features and photos is because you really can't tell the difference between vinyl and clapboard and photographs often some of the vinyl is so cleverly detailed and sized that it's kind of tough so everything goes for the windows so those calls were made out in the field standing in front of the building photographs I took about a thousand five hundred photographs in the expanded district of about five or six per building each photo it's connected to its 911 address in the file name as you can see so up on top you'll see lm2 has six photographs then lm3 has a bunch and so on all of these are on a flash drive that would be the property of the town so literally anywhere in the district you can plug in the address and you can turn up five or six photographs of each property not all five photos would be in the nomination that would make it too loud there would be one or two photos of each one so I think hopefully that concludes kind of the text heavy part of the presentation gets a photo so the 1978 nomination again hundred and seventy hundred and eighty seven properties and that nomination only had 35 black and white photographs with it which is pretty limited in terms of looking at that as a historical snapshot of the village the 2018 nomination has 305 properties and there are 450 digital color photographs which you already have I gave the village a link to that and so instead of streetscapes as you can see in 1978 each house has at least one three quarter shot such as this 1930s bungalow I think it's on Randall street just an example some of the other photos you'll still have some streetscape shots like the lower left and the lower right which is Winooski street which shows two sort of 18 20, 1830 buildings the oldest buildings of Waterbury and then on top of some buildings that have interesting details there will be a close up shot of that detail included and for example these are both on Randall street and the one on the left has a pretty significant Queen Anne style gazebo the one on the right it has a a conical roof turn with curved glass which is I think the only example of that in the village and really one of very few examples in the state finding curved glass is usually reserved for extraordinarily high style building and it's interesting to see that on this beautiful residence right here on Randall so if it was interesting and very uniquely called it out this is again just before now in 1978 this was kind of your typical description for this house again at the end of the south end of Randall street and so this is what they had in 1978 and then this is my 2018 description which goes into more detail and as a historical record it'll just provide a more complete analysis of that house it's a little bit jargon heavy I understand that but I think what I want to do here is explain a little bit about these descriptions a lot of times with national registered descriptions people ignore the descriptions because they well it was written by some stuffy architectural historian you know I really don't be able to understand it's not that interesting but this is just kind of a sample so I just want to go through this really quickly because I really like for the folks in Waterbury of their houses and their communities to go through these and be able to understand them I mean that's just the whole point so wood frame we know it's a wood frame structure as opposed to a steel frame or reinforced concrete half story in self-explanatory that's one story and then another story that's in the gable gable front simply means that it's gable just facing the road as opposed to the the longer side which would be an eaves front side hall plan all that means is the front doors on the side duplex means you'll probably see two entrance doors on the front of the building it has clock world siding an asphalt shingle roof a chimney penetrating the roof right at its peak a facade porch the front of the building is always its facade and so all that means is the porch is going to run along the street side of the building tuscan columns tuscan is just round fancy way of saying round column it just means that they narrow at the top they rest on a shingled half wall well there are dozens and dozens in water burry with tuscan columns that rest on shingled half walls which is just kind of your what do you call it instead of having a railing it's enclosed and it's covered in shingles an entrance pediment just means a little gable over the porch six over one picture window that's pretty the top part of the window is split in six bottom is one cornerboards rise to meet open eaves open eaves just means you'll have the you can see the rafters instead of them being enclosed you can see them and it's decorated with sawn verge board but we talked about this gingerbread I think somebody brought up last time that's the more common name verge board that exposed rafter tails windows for appearing in the game so if you get sort of good you can draw this house pretty accurately from this description and that's pretty much exactly what it'll look like you see the pediment a little pediment over the entrance you can see the verge board the ridge chimney, the gable front one and a half stories tuscan columns on the shingled half wall so really there's not much there's not really that much mystery descriptions if somebody wants to go through it and sort of figure out how it's done because there's six over one picture it's on the well I can see it on my screen you don't see it very well there you see those six lights split into six pieces over one yeah so the big window on the left has six small panels over a larger panel and we had really with an easel and with this description just to draw the building in a public meeting so that you can easily do this and I'll draw the building and then I'll show you what it actually looks like and it'll be pretty similar so we talked about garages well this is kind of new we never did garages before and this is kind of an example of what garage from maybe least historic to most historic starting on let's say the top left so this one's been substantially altered it's covered in I think it's covered in asphalt shingles the door has been changed and really sort of the historic integrity is kind of shot at 20 Randall it's kind of interesting it's got a gamble roof so which means it's probably from the 1930s but it's got a new door and it's got vinyl siding the lower left has a nice hip roof to it I think that's got open rafter tails I can see on my screen I think you can see them just below the roof edge and the original door locations if not the original door and then a really interesting garage at 27 North Main and these really are diamonds in the rough and I don't think these got enough attention these garages this one has its four over four double hung window with all its trim in the top it has eve returns which just means sort of a Greek Revival detail that comes back here it's got a freeze board and corner boards wood siding, original wood doors I mean these are kind of weird and you know I haven't spoken to the folks and I really as a historian I hope they're not going to knock it over or make drastic changes it would be nice to for some folks once they look at this and say wow what I've got here is pretty special you know I ought to paint this thing and keep it repaired this is a historic garage and eligible I mean this garage would be listed in the national registry of restored places so you know that might be kind of cool for the owner here's another new type of property we're looking at here which we didn't look at in 1978 these are minimal traditional style post-war housing typically one story very simple maybe an L plan with a few pediments on it these are going to be included in the national register as being over 50 years old and retaining historic integrity as what sort of architectural representing architectural styles in the late 1950s and 1960s the lower left has a nice detail of the corner window I don't see those windows often accepted in the 1960s Scott documentation about these buildings get into any literature on who the original owner was or any aspect of some do some do I mean the more important buildings particularly in the commercial downtown we'll talk about who was built for the architect wise and the builder which is will deal with a lot of those skip provided a bunch of information on buildings that have been moved for whom they were built and so on so where we have it where it's accessible will certainly include it but for 305 properties we're not doing deed research on each one I mean the cost would be sort of astronomical to hire somebody to do that so we do what we can I think as you read the nomination hopefully that information is there for the you know the really significant structures these buildings right here typically not although there's one on Swayze Street that was built for Mr. Swayze you know sort of something like that is going to be called out well this just compares the 1978 and the 2000 2018 nomination at the top 187 properties versus 305 plus garages this number is kind of interesting the next one down out of the 187 34 were non-contributing which gave you 18% non-contributing in 2018 56 were non-contributing still 18% non-contributing so the overall integrity of the district is pretty much remained the same as you know between then and now that's a good sign a really good sign in fact because often it actually decreases the building you know I noted the buildings here that have been removed either by demolition or fire I think we've got one to add and actually it's in part of the village like coming down a railroad street and the building that I had surveyed just a few weeks before was gone so we'll certainly we'll make a note of that in the next presentation and underneath it'll say demolished 2018 at the bottom there are just a list of buildings that were included in 1978 but for whatever reason they're no longer included because there have been too many changes as you can see a bunch of them are on Randall the south end of Randall each one of those definitely has a story so here's the nomination status I think Steve will answer some of the questions that we were talking about but updated since the last presentation and if you look down at the bottom well the top shows you where you know what I've done and everything's already complete or it's drafted and we're working on it with the state but the timeline is listed in the bottom and working back the December 15th is the target date to have it listed and so you can put up your plaques and have the party and do all that and that's provided where we submit to the National Park Service by October 15th before that the Vermont Advisory Council needs to have reviewed it before that we need to have sent the letters out to the that Steve was talking about the letters out to all the water and property owners and then before that is all the work that I've got to do to finish up the state and get it done so I don't see any reason why this isn't done by the end of the year we've had a couple of extensions one was because we added a neighborhood and then the other one was added just because it's taking longer than I thought which is that's kind of good when it was bad news you get any more work for the same money with the second extension because it's certainly quite a bit to do any questions about the timeline here on this if you look at the DHP letters to Waterbury property owners that actually doesn't need to happen on July 26 it needs to happen a month before the next one so that could happen sometime in August as well so we've got some buffer to work with there we still need the timeline we are going to want to reach out to property owners as the plan goes public I think that's an appropriate time to let the property owners know that would be my recommendation we want to make sure that this is a transparent process the other thing I wanted to mention in this process is that as we all know the village is going to be going away at the end of June so the way we have it set up is that the village would authorize this to middle and then the town would take it over there's a lot of flexibility on how these districts different ways I understand it how these districts are nominated locally but that's the process that we would envision and then any follow-up will agree to sponsor a follow-up that would be done at the staff level what questions as they go through the review are they are the other entities likely to have just questions on a building or why did you do this they might ask exactly why did you add that neighborhood who did you talk to how did you justify those boundaries why did you add those 1960s properties can you tell us a little bit more about that why didn't you extend under the other side of the roundabout to capture that the north neighborhood they might ask for more that I include more information on a particular property I don't really think we're going to have that issue here because I've been working with the state for checking in and key points so by the time we get to the advisory council we should already know we should have unless something really comes out of that field we'll have the answers to the questions that they ask there I don't like to that's their job to ask questions so they'll have some for sure we did actually extend the letter out I think to all the property owners with the exception of the expansion area just to let property owners know that Scott would be taking pictures even though they're all from the public right away and I think you only have one or two property owners that were either surprised or raised there was one objective I might take pictures of the house but boy people were incredibly friendly and helpful a couple invited me inside to look at photographs and this and that I did not had a lot to do but people were really really nice and accommodating because who wants to have some person out in the street taking pictures for that reason I wore a yellow vest and clipboard and all that and why the heading went really really well I mean I've done other districts where they've been you know they didn't go quite smoothly do you want to I think I just got a couple more slides how can I wrap it up you know some of this stuff is just interesting there's the Waterbury Inn that burned in 1953 in the top left and then this bank was built in its place and Devin Coleman really liked that bank he thought that was a really kind of curvy very nice mid-century type architecture we call it the Moroccan embassy they dropped into Waterbury and he told me the day he was driving along and he just turned into the one in the bottom here he was disappointed you can sort of see that the one in the top right has that kind of streamlined you know roller skating bringing your trade it was a pretty sharp structure of course so was the inn here's just before and after of the block on Stoastry here and you know we'll include some of these historic photographs just to show this is a wonderful restoration of that building I guess this was a tax credit yeah it was so when you got a tax credit project in your town that's really good news because it drives economic development it really does a nice job on the historic restoration you can see what an asset that is obviously they put back these coins up in the corner that's closest those are just called coins Q U O I N S which is just kind of a Greek revival sort of a plaster feature it's really kind of a wonderful job and here's the three iterations of this little spot on Main Street where the allium restaurant is now sort of three generations of structures right there in that spot I gathered that the ones in the top right burned in 80 80s is that right I know Skate told me and I think I forgot where and this is one so again that's kind of an evolution and this is unusual because most of the historic building stock remains as before and after of a building on Randall Street and you can see in the top left all of this the decorative shingle work that was on there the kind of radiating sunburst clapboards up in the gable I mean really an extraordinary amount of woodwork and these things get removed in favor of vinyl siding and you know there's a lot of vinyl siding but there's also a lot of clapboard siding but I suspect looking at a bunch of these buildings the clapboards remain underneath the vinyl and maybe there'll be a trend in the town to start taking it off at some point so this is just a kind of a random collection of just to finish off a very high degree of historic integrity with really remarkably well maintained buildings throughout street tape integrity mature trees lining particularly South Main Street I hope they survive the Main Street project most of them an intact compact downtown core which is nice it really hasn't continued to spread too much down the street very few modern intrusions in the core great use of back lots and water barrier is amazing but the lots are so deep that you see a building on the front standing in front of them you get to the side you can see that it goes back sometimes six, eight, even ten bays deep with barns and additions and connections small for example on Manuski Street almost every building goes for you know you've got the main house, big house little house, back house, barn essentially a Vermont architecture that kind of stuff is going to be that's in my report I'm trying to draw on these on these trends friendly interested helpful residents that is true one over one vinyl windows ubiquitous in Waterford Village and I'm really not sure why that is I'm not sure it's important for my report but there must have been a local supplier good salesman and even on high style buildings where the buildings were probably these wonderful multi-pane queen end, they're gone in most cases and they're one over one vinyl windows and asbestos siding is simply in there that I note that a lot of it was removed particularly on Manuski in reading the old nominations a lot of these had asbestos siding and if you look today they're all clapboard siding or vinyl so I'll get to the bottom of it asbestos siding and I think vinyl siding personally I think it's a dozen years as a building contractor for historic buildings it's kind of an issue I think as we get into 20, 30 years that it's been on it's going to be a greater issue it's created keeping moisture out of buildings but it's created keeping moisture in trap behind it for insects and who knows what can play havoc and I've been part of a number of projects where they removed the vinyl and there was some trouble underneath and burying degrees so once you get a tax credit project when you can take off the vinyl and get 20% back so that's kind of it as you can see I'm not showing you the results of the survey because it was a sort of showing you the more of a process of how it was going to be gathered do we have more questions I'd like to ask I'm just wondering if the historical siding can get a complete copy of the report absolutely I think we want to get into the more final the more final form when it's done that's that I think that's the discussion we had that they before it was the formal report went to the state that the town and the historical society would have bedded and said yes great, thank you that model that you put together they're a mapping model that's original over yours yes and you think we would possibly use it same type of model will I use that again for other nominations what do you mean? would that work in other towns like you I think it would, I mean facing the same circumstances I do the same thing again if you look at the old nomination regardless of the building it just has a size square local is a 100 feet long and still have a little square and you have more to scale for prints the state likes it they're the deciders thank you yeah, thanks for the work so Chris maybe if I could make just one more comment sure, this mic keeps going up as we mentioned before we've prepared a letter for the trustees that will go to Devin Coleman and Bill and Skip suggested that I draft a letter for the select board that is basically a letter of support and concurrence and it also mentions a commitment to follow up so it's a draft I'd like you to take a quick look at it, maybe Bill has more comments about that I just want to make sure everybody understands that when we suggest that the select board or the town needs to follow up the village appropriated money for this survey that Scott did a year ago it's been ongoing the villages paid for a good share of it there will be a final payment made when the project is done the trustees as was indicated by Scott will be approving the letter to actually go forward with this nomination process and the letter from the town is just to acknowledge that the town understands that the village has done this acknowledges the importance of the historic district and acknowledges that the village is going away and the town will be left there's really no ongoing obligation for spending money so the town isn't going to be asked to spend anything for this going forward and without historic district in the village and in other areas of the town since the 1970s and as Scott indicated it's beneficial for the owners of the properties for a variety of reasons but there's no obligation for the town to spend money so I just want to make sure you understand that you're supporting the concept of the project and that there's benefits that will accrue to Waterbury residents and property owners but at no expense to the town I just wanted to say I went to the downtown historic preservation conference a week or so ago and I have a question for you on one of the site like little sidewalks we did it was in Bristol they talked about the fact that Waterbury could at some point apply for another I can't remember the name of the group it's like a designation that would allow them to get grants like the $60,000 available maybe Steve can tell me program it's a federal program that is supported by the state we've looked into it the biggest hitch maybe the batteries are going out on this mic I think I'll just speak quietly the biggest hitch is that we would have to have an historic commission and I think there's some real capacity issues so we haven't pursued it further but it does provide funding potentially for updates to historic districts and those types of projects Devin Coleman mentioned that Stowe had gotten money for signage like historic interpretive signage on a trail so I asked him about it he was mentioning it so he was on the tour so it might be something we want to pursue that's something we can definitely continue we probably want to work with a historical society and we talked about that what did you call it it's a certified local government we talked about that certified local government program shortly after Irene and given everything that we were trying to recover from we concluded that we really didn't have the capacity to do that now there are some fairly rigorous requirements that from a staffing perspective it's something that the select board is interested down the road we can look at it again but for the time being we decided it wasn't in our best interest to do it just because we had so many other things going on it may have even come to the trustees and at the time the trustees said there was really no interest on their part to do that because of the high bar that had to be set with regard to involvement so so do you need motions to consider signing this letter of support I think if the trustees approve there then there's something to support again I'll make a motion to for the trustees to submit this letter to the Vermont division of historic preservation um to submit this letter which will update the historic building survey which is part of the application to the state and federal government to update and expand the Waterbury village historic district I second that the motion was made to send a letter to the state sexual historian expanding the Waterbury historic district and submission of the report when it's complete any further discussion if not all those in favor say aye aye so do you have an original and we'll have lucky sorry I don't know what happened to him tonight maybe he's dealing with flooding you know good day thank you very well then so now the staff would recommend that sign that letter with a motion as well so if somebody would like to make a motion that approves and acknowledges the ongoing efforts of the historical society and the update of historical documentation so moved I second any further discussion seeing none all those in favor please say aye fine I actually have an original here for us to sign it well you're doing that I'd like to thank the select board for supporting it and things and at some future date there's one last part of the village I think that needs to be studied and included in the historic district which is the Wallis and Butler street area of Waterbury which was historically known as Ferrar's addition which was Edward Ferrar found that land and found a subdivision plot unfortunately he died probably two or three years into his project that's a very historical area of the village that was developed all at one time and deserves to be surveyed and included on the register at some point unfortunately it's not in the 100 year flood plain so it didn't have the significance that we did this expansion here because of the exemption but it's something keep in mind for the future there Chris before you move on with the select board meeting we have just a quick bit of business related to this and that is that we need to extend Scott's contract to the end of July and it originally was set to expire at the end of June so I have a contract amendment here for one pager so if you could just take a look at that and all it does is extend his contract to the end of July given this to Scott as well so if you're inclined to approve it I would ask that you would authorize Bill to sign the contract extension and Bill will review this as well so this is the village this is a village function yeah I'll make a motion to have the municipal manager sign this extension of the contract to July 31st July 31st thank you and I second that the motion has been made and seconded to extend the professional services contract for 206 associates extended it from July 14th to July 31st is there any further discussion if not all those in favor so am I motion passes great thank you that's all that's all I have so we will adjourn the village portion of this meeting at this time at 8.11 thank you it'll be our last time to as trustee thank you very much bye now okay so we'll move on with the select board business but before we get into the manager's items I'd like to congratulate and welcome Bill into the world of grampy grandfather hood with the birth of a newborn daughter granddaughter in his case so congratulations Bill thanks a lot it's it's tough to get the smile off your face when your grandchildren are out okay that's true manager's items first thing on the list is leaf beepers race okay so Roger Krantz is here and I can't remember your yes okay if you want up there at that microphone which may or may not work okay so Roger's here I told him he didn't really need to come but he wants to make sure that all of your questions might be answered the leaf beepers half marathon also a 5k run also a 5k yes has taken place in Waterbury for and I've been in Waterbury which is 35 years okay and it will be this October it'll be September 30 September this year okay so September 30 it's same course as the past few years which is from Pilgrim Park up Stowe Street yes it's the same course Berry Hill exactly the same yes okay the biggest issue for the town is assurance of some public safety presence the village used to provide some of the police protection necessary the village police used to leave the race out of the community and provide some traffic control the Waterbury Fire Department provides some active traffic control so why don't you take it from there and you can just fill them in on what you think are the high points and if they have questions they can yeah we have we have 35 firefighters on the course and they calm traffic and they direct runners but they're primarily to calm traffic because there are some road closures and there are some intersections that are tricky we also have had in the past three sheriffs and we put them at strategic locations actually I get together just before the race I get Gary Dillon and his wife Sally together with the sheriffs and also the Green Mountain bike patrol that rides along with the race in case there's any emergencies medical emergencies and they decide where the sheriffs go and but at the beginning of the race a sheriff leads the blue light leads the runners out to the intersection where you have that parking lot very hill and Lincoln street yeah that's right and it comes back he leads the half marathon runners out first he comes back 15 minutes later he leads the 5k runners out and comes back and then he's stationed somewhere along the course okay September 30th is a Sunday our contract with the state police which we haven't executed yet doesn't provide Sunday coverage so the state police will not be in town that day unless special arrangements are made we've really never had any major issues there's a little bit of traffic congestion that occurs you know we some of the roads we allow you know one-way traffic you know on Guelphal Road Howard Ave they race up to into Waterbury center and you do try to have pre-race campaign where you get the word out to people right there's always a few that don't get it there's always a few that are a little bit you know frustrated you know I have a better word but you do try to promote this and let the neighbors know yes we have a communications plan I don't know I sent these to you Bill but the communications plan is we put up road signs we have 20 road signs and we put those up a long course the week before it says road race Sunday 11 to 2 we put notices on front porch forum that's our main way of communicating with residents and then we send a broadcast email to all the runners and we tell them to follow the directions of the firefighters and the sheriffs so that they run in proper lanes we have a lot of the course cone to run within the cones and that's worked out pretty well in the last several years people obey firefighters is there anything else in particular that you need or want to communicate no that's it I would like to tell you all that this is I've been directing the for 14 years now and this will be in my last year I've decided to turn it over to leadership and so there will be somebody new here next year good for you and we make I don't know if I think you know this but we do make I think significant contributions to to the community last year hardwood union boosters club received four thousand from us the fire department two thousand two hundred and fifty the emergency services unit two hundred dollars there on on site that's your book public school has a water station at the top of Perry Hill and contributed four hundred to that so we try to contribute to the community organizations for their help and running this race obviously brings a lot of people into the community that go to restaurants and shop and other things like that as well so it's always been a good event and by and large it's been they put a lot of time and effort into their planning and organizing they cover their bases so my recommendation would be for the select approved a marathon and five K run four September 30th the times are time of the race it starts at 11 and it's basically over by two so in the past the village has taken the lead in proving this with the select board coming along behind because it starts and ends in the village and it was a watery village police that had to be involved as well and that's no longer the case so I would recommend that you approve this would somebody like to make that motion then I will make the motion that we approve the lead paper's half marathon and five K race to be conducted in Waterbury on September 30th would you like to second that Jane? I'll second that. Okay any further discussion? I'd just like to say I hope that you'll leave behind some kind of protocol or directions for your successor because it seems like you have so much experience that they can make a smooth transition yes I'm going to leave detail notes and copies of all the letters I send people and a timeline for doing stuff it is a fairly complicated process any writers do you anticipate Roger? we hope for a thousand great is that a pretty consistent number? the numbers have been going down the hell since you moved it out of the village out of the river river since we moved it out of the river road numbers have been going down and also road race numbers around the state and around the country are also going down we're not quite sure why but other forms of vigorous exercise are coming into play with luck thank you yes I appreciate everything Roger okay so motions been made and seconded to approve the leaf beepers marathon all those in favor please say aye aye thank you very much thank you thanks for all your effort okay we're on to the next item which is a special event permit for waterbury arch festival and friday night block party that must be Karen so just to introduce you all know Karen Nevin who is the executive director of revitalizing waterbury they have applied for a special event permit application or special event permit by filling out the application that we have in all of the attendant backup documentation which tells us you know what the event is going to be like they have letters from the fire chief from the ambulance service they did have to get a public event permit from the department of public safety right they've told us about their traffic control and the like so meaning all of this is in order they've paid the fee that goes along with this and Karen's here to talk a little bit more about the event and fill you in on any details but everything that we need is here so you know you should be fairly familiar with the event hopefully you'll be there July 13th and 14th this is the 17th year of the event we are going through the process with the auto show realized that we needed to complete the event special permit for the Waterbury Arts Fest as we've reached those numbers in the last year or so to make it necessary so we have completed the state permit got that material in and we completed this one as well listening to your questions for the leaf papers I thought I'd share a little bit with the community about what's happening we recognize there were a couple of issues that came out of last year and have made alterations and some adjustments this year to make sure things go really smoothly one thing we've always done is share a letter with every single resident or business and employee along Stowe Street and Bidwell Lane this year we're going to extend communication and particularly because we closed the street and so one of the things we need cars moved in time for the closure so this year we're going to include all of Stowe Street Union Street Railroad Street and then down down south main really the block down to Kathy Cummings building those residents because a lot of them in the back but we've never communicated with them before because their door isn't on Stowe Street or Bidwell Lane so we've increased our communication to really improve that another piece we've done is we've really thought hard about traffic control and directional and parking so there's five identified municipal lots in town we're going to put up directional signs on when not Wednesday Friday morning that really that's identified waft parking with an arrow and they will be directed to five locations this building here oh gosh I'm exhausted I've been packing my son up to move to Texas in Boston I got home up six so I'm really tired 51 south main the elementary school the Green Mountain Coffee Roasters train station parking lot this building what's the fifth and I'm thinking of no we're not planning people to Elm Street the state talking about going down towards the state office but just trust me you know that they're there and I can't remember all of them but we're going to they'll go to the train station I think Armory was the other parking lot we're not directing to Elm Street because it's right in the middle of town and the parks have a major event and that parking is there's only what 12 spots there anyway so maybe 15 it is handicapped parking it's identified as handicapped parking on our parking map but we're not directing people there so everyone who goes directs to these parking lots will actually in each parking lot will be a sign that says five minute walk this way two minute walk this way so they know how close the parking lot is to where they're going we're hoping that will really improve also working with Barb and V-Trans liaison to communicate with the state office complex and the larger employers to encourage them to get the word out to their employees that when they leave on Friday to maybe go south down Route 100 to get on the interstate instead of coming up this way because of the log jam that existed last year with the La Crosse Tournament also happening up in Stem when is the La Crosse Tournament it's the same weekend it's the same weekend they have it over two weekends and the first weekend I know all about the La Crosse Tournament associated traffic yes so we're working to make sure we direct traffic and communicate to people where everything is going on thank you because I've been wondering when the La Crosse Tournament now you know 13th and 14th of July there's a lot of information on that I mean we'll be also it'll also go out from which forum and all our usual forms of communication but the the letter to the neighbors which we literally drop off at their doors I think is a really effective tool we do it three weeks before one week before and then put up some signs the day before to make sure people don't move don't park where we need them to park the only other major glitch last year was with a lot of people come a lot of garbage and we have really strengthened our awareness of the situation and how we're going to handle it so we'll have garbage cans we're going to have actual volunteers who are solely in charge of trash removal we're partnering with John Malter and the waste management people to do recycling we'll have recycling signage and things and then we've also we're having a dumpster and brought in put at the bottom of the well line so we can get all our garbage out nice and neatly so you know those were the two little things that came up last year that maybe the general public may not have been aware of but we were very much aware of and think that these additions will really enhance the whole event because it has grown we're not looking to grow it much more because there's this basic capacity issue but it is a lot of fun that's great we got I was busy talking to Carla did you mention the porta potties oh I didn't you're right so that's the other actually good point the porta potties we've also tweaked that as well in that lots of people means lots of usage and this year we've changed our use the company we're working with there will be six toilets available on Friday night to within the beer garden so people don't have to leave the beer garden to go the bathroom not know what to do with their beer because that was an issue last year and then we have some they'll be coming in at 5 30 in the morning removing the two streets and cleaning all of them out for Saturday so we have a total refresh for the next day and it's just those little things that make a really big difference we'll see if I put flowers inside the porta potties this year thought of either so the beer tent they pay to drink it in and then pee it out yeah seems like a waste to me haven't you speak to all the events coming up there just make me think that it's almost you can almost get to the point where you can do away with a calendar and just judge your season based on events it's like there I will honestly tell you that if if we're doing it right we know when everything is happening and a calendar you know we know NQID the the the arts fast auto show we got leaf papers we've got different events yes makes you aware of how quick this summer season goes you know it's like all of a sudden now you're on another event before you know it would be the leaf papers there now let's enjoy the summer for a little longer would there be any way to coordinate with sto so that the their lacrosse weekend which is such a big draw for them was on a different weekend here's the problem theirs is always the second starts the second weekend of July and ours is the second weekend of July and I mean theirs has only been a few years old though it's like five years old or something it's just turned into this it's been around for a while I think theirs has grown up as well and it's really hard to change an event that has become established in people's minds as being it is always here and you just you know the fourth of July is always on the fourth of July so what I love about the NQ ID is you guys are smart because or the rotary smart is because it's a week earlier so you get to have all those celebrations and you still have fourth of July to go through but it's really hard to change an event alright well I just thought I put that out there I didn't realize it was had been going on that long I think it's just become a big deal in the last four or five years and it's becoming there's a meeting that's tentatively being scheduled for next week involves all the players for both Stowe Waterbury State Police Buildings and General Services and more just getting the work out ahead of time and try to stagger some of the traffic I mean there'll be a lot closer to Stowe with the Route 100 reconstruction by then so it'll be a good place to avoid that weekend I think for us in town mostly batting down the hatches stay in Waterbury I know where you should be on the 13th of April we know where we should be Any other questions? I need a motion to approve the permit I will move that we approve the special event permit for the Waterbury Arts Fest and Friday night block party on July 13th and 14th I'll second that Motion has been made and seconded to approve the special events permit for the Waterbury Arts Fest and the Friday night block party those in favor would you please say aye thank you very much see you in a couple of weeks take a break we'll get some rest yes Axl's entertainment permit yeah so Axl's gallery and frame shop Whitney Aldridge's establishment for the last several years have had a art in the alley event and you know they have live music and they've always they've always sought and received the village entertainment permit for this because it's in the village and the village's ordinance ordinances always took precedence in the village they had three events scheduled one in June that they did get a village permit for but their second two events are Friday July 20th from 6 to 9 and Friday August 24th from 6 to 9 and it really needs to be approved by the select board the village's ordinance allowed me to approve these but the town ordinance says this one has to approve it we've never had any problems with it it's not anything to the degree that they are as best as but if I would recommend that you approve there's really no conditions that we have I'll make a motion to approve the Axl's entertainment permit for the dates that you mentioned you said the second one was at the 29th July 24th July 20th and August 24th alright Jane's made a motion I'll second that Mark has seconded it is there any further discussion Jane none all those in favor say aye aye thank you horseshoe club requests for Memorial bench yeah at the last meeting three gentlemen Jim Touche Chris Touche and Mike Manning were here to present this to the select board you didn't have a quorum so we didn't meet and they didn't make their presentation I talked to the three of them took it and told them that unless they heard otherwise I didn't think they had to come back so what the horseshoe club would like to do they play horseshoes up behind the fire station in Waterbury's center in the Bayview park and they would like to erect a bench I'd like to put it just be on the first two trees as you go in I think we can put it in a proper location they'd like to construct pay for this bench they're not going to construct it they'll buy the bench they'll pour the concrete pad they'll install it they're just looking for permission to have it there and what they propose it for is that it will be a memorial bench and that as members of the horseshoe club pass away they'll put little plaques on the bench with their names right now they would have plaques with the names of Dick Atwood, Patrick Raymond and if you approve it you know it's a six foot long bench it's made of that composite recycled materials so it shouldn't need any paints no painting will be required black legs I believe they're metal legs is it going to be anchored in some fashion? yeah I think they'll anchor it to that concrete pad there now I did have a resident make mention to this request over the phone there I returned the phone call for something other town issue and it was stated that the concern was that she didn't mind the fact that we were having these benches put in for different people and different issues but she was more concerned about the variety of the different benches that were taking place in same areas that she was a little concerned that it may look a little bit what's the right word hodgepodge yeah if they were all completely different and she was suggesting that maybe if there was one style bench that they could consider rather than like you said a hodgepodge of different types of benches going in these parks well that's clearly up to the select board my recollection is that we have a memorial bench out here in the ward garden I'll read the memorial bench for Brian Linder's son in the Gazebo Green in the Waterbury Center there are two benches up there there's actually another bench for Amal and Montaer and I was part of a group of people that raised money for that and the person who spearheaded it who picked the bench doesn't live in town anymore and it's actually become an issue because it's a marble bench and it doesn't have a concrete base it would be nice if it did it has pieces of marble that were acquired by one of the parents Emily Montaer was a grandmother and a day care provider and when she died rather suddenly a lot of parents got together and raised some money for the bench so the bench now I believe that was 18 years ago and I did talk privately to Don Schneider because he was one of the people involved last summer because it's starting to get a little bit imbalanced and leaning on one side it's just it's because of the supports on the bottom and one of the legs is in the straight so here we have a privately donated bench and it's like we have to figure out how to fix it well on that one did you get permission to put it there I believe so but it was 18 years ago I remember when Linda was asking the Linda family and I remember Paul Reen saying I don't remember that one it's in the center of the green you're the gazebo that's something that we can maybe we do need a policy I express concern when we put this one out here for Paul not that we were going to be putting a bench that was honoring Paul somebody else was paying for it but there's 5,000 people in the community how many memorial benches there's a new one going to be going in for a messier's son I believe up at the Newton Baker mini park in fact it may already be there that the Baker family is it's just how many can we accommodate as well as should they all be the same I think she was making mention too that down at Rusty Park there the benches down there are all similar right well the benches at Rusty Park were purchased by the rotary they were I think they were actually made in Waterbury it was a bench company here and they just make them even more maybe I can just add I've been working with James on the Triangle and other areas and for better for worse in Waterbury Center I think we've set the precedent for more variety of benches than anywhere else in town I think certainly with Rusty Park I think the consistency of the style is important there's actually another one up at Hope Dady Park that's around the maple tree that was built for Harold Grout after he passed on that surrounds the tree so we have a wide variety of benches personally I think it's great to have benches great to have places for people to sit this is nice that they can add people so it's going to be one bench and they can add more people but I do think we've already set the precedent of a variety of benches and it's hard to get away from that at this point the two in Triangle are very different from each other already so it was brought to my attention I think it's one of these issues where we already have this precedent of a hodgepodge you know unless you want to try that I just wouldn't bench it at Hope Dady Park this has a wood appearance which I think is good we might keep up that kind of wood like Hope Dady we should approve this and then you know you're the planning department and we help out in parks maybe some proposal that we want to put together for the future if we have more of these requests maybe have recommended styles it has that work together they're not identical but they kind of are of the same family I guess I would recommend I would make a motion to recommend the approval of the bench should I add that back please I'll second that motion has been made and seconded is there any further discussion seeing none all those in favor would you please say aye aye request to submit a grant application to the V Trans Bike slash PED program for additional funding for Coveyville pedestrian crosswalk project okay so Byron and Steve are going to do most of the presenting on this I'm going to kick it off though we had a fairly protracted conversation about this back in 2017 and we decided to go forward with the project and I was going to make this presentation for the benefit of Nat but he's not here tonight so you may remember this but we came to the board back in 2017 about following up on a study that we had done for bike pedestrian access between the top of Stow Street and all the way up to Coveyville and there was a good study done then identified different segments of sidewalk that could be installed and put a price tag on them by a segment I think there were five different segments or something like that and it was pretty high dollar price to do all of them and at the time we had a price estimate of about $250,000 I think to do a sidewalk from basically from the top of North Street to get across the bridge on Stow Street narrow bridge where everybody thinks the bus is going to crash into them and get you up across that bridge and then across to the other side across Route 100 with a short spur up to the service station and we pitched that as really kind of the linchpin of that project because getting across Route 100 safely was kind of the critical element regardless of whether you were going to that service station or ultimately trying to get up to the new fair field in so we came to the board this budget season to include work on this particular project and we were working with AOT at the time and we had just entered into an agreement with Stantec to do design work and we had decided to do basically the preliminary work so we budgeted $23,400 in 2018 for this design work to be done the AOT process is sometimes a bit cumbersome we got a grant to do the initial basis of design if you will the conceptual study and then we have to use a different engineer go out and solicit a price there so we worked with Stantec and we had a project $23,400 to do some of the work toward that project and it was going to be paid out of our infrastructure CIP fund $18,720 of a grant from VTRANS from us sometime earlier this year Stantec was here reviewing the scope of work with Alec Tuscany the municipal engineer with Barb, with Steve and they had a project that was quite a bit higher than we had budgeted for and we had asked them to scale it down to fit into this budget and they said VTRANS came back to us then, which was now after town meeting and said you've got to do the entire design we're not going to fund part of the project and take a risk that you won't do you know won't finish that design so if my estimate is right we were up into the $40,000 range which is a little higher than that Stantec now has reviewed this project and what was once described to us project that would include preliminary design final design, well final design and construction was we based that it was a $242,000 project and we were going to be paying about I guess it was $60,000 to do the design element this year and then probably two years down the road we would do the construction Barb will tell you in a minute but the cost estimate to design and build this now is $400,000 instead of $242,000 so it's more than doubled in price and I want to be up front with that right away it's a project that is heavily grant funded it's 80% grant funded so 20% would be our cost but we were thinking that our 20% 20% of 240 and now it's 20% of 400 is the estimate right now so $80,000 instead of about $40,000 is the other 80% available for veterans? Well we don't have a grant for the entire amount and that's why Barb and Steve are here tonight so they're going to talk to you about what we need to go forward with this project but I want to be clear from the beginning that the project has exponentially increased in cost and there was concern expressed by the select board when we went forward with this project and I pitched hard that we should get it done because getting across Route 100 is really critical it's never going to get any cheaper and the grant money is there it's never going to cost us less than 20% but we have other things in our infrastructure CIP this year so I just want to start with that before you ask questions Jane I think it would be best let Barb and Steve walk us through the project but that's where we are right now that's quite a lead in I think we're all surprised at the increased cost of the project and just to start out of the gate Bill talked about the cost of the final design we had originally budgeted and changed for that and the bid came in from STANTAC for $62,000 at the time and that has since been reduced to $57,000 so part of it is because VTRANS and its federal money requires a lot of different steps to go through this particular project to get up up Stowe Street and across Stowe Street to go around the infrastructure that's there there's a controller for the signal there's a sewer line that's under the ground that goes under Route 100 and then comes out on the slope that goes down into Thatcher Brook there's a lot of things going on in that particular corner there in order to get a sidewalk through that is involved in this from a long-term maintenance issue so it's got to be plowable and maintainable so the engineering costs were way higher than were expected the project estimate came in from STANTAC we were hoping to present this two weeks ago but there was not immediate that night and we were still putting the numbers together the grant source for the bike and pedestrian program they have had so many different communities come back to V-Trans to say we initially had this project scoped out these were the initial estimates that's what we put in for in order to actually do it it costs more so this is they've developed a grant application specifically for what we're running into now which is called an application project that we came in for a year ago the application process is a lot simpler because we've already provided the background information it's simply a cost in engineering and actual construction so with the if we go up to 40,000 the town would be on the hook for 20% which is 80,000 we talked about it today and we've been talking about it internally but Alex's portion of his time for project management on this is an eligible item for 20% well 20% local cost and 80% federal cost but the way we can shift it is that instead of breaking it down by element the whole thing we owe 80% if we can document Alex's time on this for his in kind time the estimate on that is 39,000 over a two-year period because he's part-time working on this and the town would actually be contributing 41,000 in actual cash over a two-year time period and all of that would be next year and not this year right and to correct myself a minute ago so Barbara reminded me in her presentation who was the firm that did the first five phase that was a broad reach planning and design Lamero and Dickinson was the engineer so they identified that this project where we're talking about would be a 240,000 project and that the engineering would be about 25,000 dollars that would get you up to the mobile station and the crossing route 100 no the shell station not to the mobile station just up Stow Street and then across route 100 to the shell station it doesn't include it doesn't include to the mobile station that would be a future phase after this right well if this is going to cost $400,000 I don't think there will be any future phases but but anyway I want to backtrack the reason why we budgeted this year in our infrastructure CIP we budgeted the 24 $23,400 was because we were going to do the engineering this year and we had that basis of design which said that the engineering should cost about that so that's what we budgeted and then it was after that we solicited proposals from Stantec and as Barb said theirs came in at $60,000 so my initial discussion with Stantec was well we've got $23,000 $23,000 and change in the budget let's do that amount of engineering this year and then we'll finish the rest of it in 2019 and we'll be able to budget for it and that's where the state said I want to go forward you need to do all of the engineering this year so that's where for this year's budget there will be an impact and as Barb said we did negotiate with them and they were able to reduce their engineering by a couple thousand dollars down to $57,000 or so so the project cost for this year I apologize this did not get sent out to you includes $56,103 worth of engineering fees $19,500 worth of Alex time which as Barb said will be an eligible project cost but we'll have to pay Alex that $19,500 an estimate for right away acquisition of $5,000 legal fees of $2,500 so in this year $83,103 is the anticipated expense 80% grant would be $66,482 in our cost when you get it out would be a little bit more than $16,000 I think we can buy the $16,000 hit out of infrastructure CIP it's four times what we budgeted we budgeted $4,600 but we've got enough play there more than likely the bigger issue is construction costs and you know we're looking at it says $19,019 but there's not really an expectation well that's the home okay so next year's project would include a little bit of engineering does this include what about oh construction inspection I see that's in there so next year's project would include $240,000 worth of construction plus other elements Alex time $48,000 for engineering inspection some more right away and legal fees so next year $316,897 of which $253,518 would be grant funded assuming we get the grant that we're asking to apply for in the townshare next year would be $63,379 so it's a big wrinkle from what we anticipated I think rather than sugarcoat this and just kind of ask you well let us apply for this additional grant it's a much bigger expense and we should address that now I'm not suggesting we shouldn't do it it's just it will impact other things that we plan to do in the future instead of $40,000 over two years it's $80,000 for us one of the other things I would like to have you explain Steve's been working with the regional planning commission on that bridge which has been an ongoing issue for quite a while and Steve do I talk about the study that's going to be done on that so this project it uses the existing sidewalk it fixes that up on the left hand side of the bridge but when a new bridge goes in the new walkway will be designed on the right hand side so it fits all together well I think it's a feasibility study we've been working with the regional planning commission to try to get what's called a scoping study done for the Stowe Street bridge and we've been working more recently with VTRAN staff we have a project that's currently underway it's the first part of the scoping study STANTEC is also going to do that work it's called an existing conditions study and that will examine the current bridge and kind of establish a baseline and then the second part of the study would be done by VTRAN at a future time they would do a hydraulic analysis and so on it really hasn't been determined I think in follow up to what Barb was saying the pedestrian aspect of the bridge has not been determined it's a scoping study so the replacement of the bridge is probably at least 10 years away even though it's a 90 year old bridge so I think in fairness you know we're trying to augment the current sidewalk system it's likely that that system would stay in place in one form or another even with the replacement of the bridge but there could be in a different configuration because it will be a completely new bridge I did have a question about the match you mentioned the in kind portion of this with Alex time so out of the 80,000 you mentioned the 39 was over two years and then so what would the anticipated cash be 41 over two years so the 80,000 match as I understand it this has been mentioned before almost half of that can be in kind so knowing that we're paying Alec a salary clearly that's talent funds but I think that's one aspect of this that we should keep in mind is Alec involving construction inspection? I mean we're paying somebody 48,000 dollars for construction inspection yeah that's required when Bart mentioned the many phases of this that's a high number we realize that it's anticipated to be about a 12 week project and it's I believe a full time engineering it's not Alec it would not be Alec correct you would need a design phase correct even the roundabout we had a hired and while Alex time is eligible it's not necessarily that the town would be paying him Alec is a village employee and the village pays him and it's and then he's basically charged out to the projects he works on so I'm not saying if he didn't work on this project there wouldn't be another town project that he'd be working on very well could be but it could be a water or sewer project that he would work on so you know this is dedicating Alex it's a expenditure of $39,000 over over two years the town would be paying the village for that because they'd have to be in post time so it's not quite the same as if it was Steve or me or Byron working on this project where you're paying us anyway and it's just a matter of what we do you only pay Alec what would be the village for Alec if he works for the town and that's not always the case so it's a little bit different than the village or town employee so it looks like it's an increase of $158,000 that's correct that's for construction plus oh and that's in one year and the second year is $31,600 no no the matches sorry the total project the increase is $158,000 and the increase in the 20% match is the $31,600 so that's the difference of $80,000 minus the $48,000 $40,000 that we currently have so our share for the town that's increased is how much $31,600 even though the project is almost double I have to pay $31,600 well it's not quite double it's increased by $158,000 from $242,000 am I hugging this there should be an extra one right there is there not yeah there is one oh you get it sorry so I think we should tell you that there is a grant deadline coming up for the bike head program and so we were planning on giving an initial presentation at your last meeting and then following up with a more detail but we're compressing it all into one meeting and the deadline is this Friday so our apologies we don't like to do this bringing in projects at the last minute but it is we didn't have a form at the last meeting so if you're inclined the request would be to authorize the submittal of the grant application we realize there's a lot of financial implication but that's the it's an annual program we don't know if the program will exist next year it's likely to exist in some form we're hoping to keep moving with a project and with the Route 100 paving project moving fairly quickly it could be constructed next year but that's our understanding I mean I'm in favor of this I'm not happy to see the increase but I was involved in the scoping I know this is a pretty complicated area I think we've been trying to get people to safely cross Route 100 for a long time it's been talked about we heard at the most recent select board meeting that there's benefits for cyclists coming south who would want to go down Stow Street they may want to cross here when all of this project is completed and all the striping is because it certainly isn't safe for them to continue down straight on Route 100 through the interstate access ramps so I'm in favor of this the the only question that I have regarding this is that we currently have the grant as originally scheduled in here we've got the 242 the amended grant request is contingent upon the application being filed and being accepted and granted correct so if we do approve covering the increased match that's contingent upon receiving that supplemental grant award if we don't get that supplemental grant award where do we stand with the project I think what we'd have to do is finish the engineering study for this and wait an entire another year and apply if and when the grant source is available again but it's likely if it is available it would be another whole year from now and the price would likely go up what are the chances we've had some conversations with V-Trans and the impression we get is once they commit to a project they want to follow through and get the project built they understand that increased costs occur in a large part due to their process the high cost of construction inspection that shocked me that almost $50,000 is just in the construction inspection and the quality of these projects unfortunately so I think the chances are good we get this enhancement to the grant there would be a grant agreement that we have to come back to as well so what does Mr. Woodruff say about the maintenance part of this the way that they're designing this project and the hard part again is that curve on the north side of Stow Street we come around the utilities where the light signal is and Bill Woodruff has looked at it carefully to make sure that the snowplow can get up on there that there's a place for the snowplow to go or for the snow to go once it's plowed and then you make the curve in order to take a left hand turn to do the crosswalk across the road so he's been involved in all of this and has provided input to the project as included you'll notice on the design that the sidewalk is all on the road side of the guardrail when we did the study with Broadreach and Lamarone Dickinson there was some discussion of having the sidewalk behind the guardrail and that in large part is to facilitate the sidewalk plow not having to navigate through a gap in the guardrail and the other good thing about this design that's a little bit of a silver lining is that it won't require a retaining wall for the sidewalk and that detail this is on the northeast side of the intersection before it crosses Route 100 and Stantec is telling us that detail with the sidewalk with the guardrail move behind the sidewalk could likely be continued all the way up to Billings Mobile we realized that's down the line it would likely be a very expensive project there is a lot of riprap that would have to be added on the slope down to the brook just to make sure that the slope stays stable but maintenance wise there we're not going to have a retaining wall to maintain we will have radiuses on this where you turn the sidewalk plow to make it feasible did you ask about the feasibility of putting riprap or fill in the floodplain which is shown here stone fill to extend to the river bank it won't add any fill in the floodplain there will be some excavation in the bank and a placement of stone to stabilize that bank there may be some permitting but our understanding is there's no net fill yes sir make sure it's turned on you're going to use them things on your forehead and I think probably you'll see it there you go anyway I sat here as a taxpayer fairly substantial I sat here thinking that we're trying to make waterbury and with all the other projects as we look around paving a real inside box and I know there's money in there for that bill this year maybe it's time that we took a good hard look like most of us have to do in our own lives that we're not going to do an addition out back we're not going to do a swimming pool we're not going to do something else and I would think that the people of waterbury of the high taxes and I would think in due respect to the efforts of trying to get grant money which is good but if you want to go back to some of you who weren't even around when we did Ellingwood Avenue Stan Tech did that and they ended up raising the elevation by what was Leo Bean's house at the time we put a rock circle around the white birch tree in the lawn we ended up before we were done putting a $23,000 wall up below where Mark Elbergeny lives and I just got a tremendous amount of faith in Stan Tech's accuracy in what's going to happen we talked about the sewer project the sewer line which comes across that street we talked about hydraulic testing etc that bridge is a menace how do you recommend to the select board that they take a very long and serious look for this and I don't think we totally know what we're going to land if we decide to jump with that said I would encourage you to not do it at present time we haven't got to do everything for everybody it's time people started doing a few things for themselves let the other board members there kind of have a stab at this and just looking at the project I understand to some degree the necessity for it but as Everett just mentioned I'm concerned about what we're actually getting ourselves into I spoke with Bill Woodruff just the other day in reference to a couple of paving projects that we're going to be involved in this year hopefully and I also asked him about Loomis Hill and if there was any information on the cost of that project after this year from the bridge up to complete the project he said he was going to dig up that information for me and what I was trying to do is I was hoping to get the board to start to take a look at what next year might look for us as far as expenditures because every time we you know the meeting we had a couple of weeks ago in reference to the walking path I don't think went over well for a lot of people but the reason that I said the things that I said was in anticipation of yet another project like this coming to our table when we have so many of these other things that we know are going to be laying in our lap they're not going away I understand that municipality or government is not supposed to operate like a business I guess they're to some degree are hell bent or the way they're designed in the red but that doesn't mean that we have to continue to deepen ourselves into more and more red it'd be nice if we could be different than everybody else and maybe take a look at the projects that we know we got coming somehow deal with the funding on those try to at least stabilize how much responsibility we have and how much debt we are going to incur in the future we've done real well in the last three years through some luck in good management to keep our municipal tax rate and even keel but heavens knows that's not going to stay that way I believe next year I would think we're going to end up looking at an increase with all the infrastructure every time we take away from what we've put in the infrastructure now it just kicks the can on the projects that are aging on us at a more and more rapid rate every time a year passes the road gets put down gets ignored again before you know it we're going to have a pile on top of us that are just going to cost tremendous amounts of money I want the board to be aware of that and the other issues that we know aren't going away like the ambulance service so I won't belabor this issue it's the board's decision to decide whether or not they want to move forward with this I guess we'll vote accordingly I don't understand no is this just the segue into getting us into more responsibility and more cost down the road I know Jane you'd like to see it go all the way to the top of of that's what the scoping report was for I think tonight we should just you know that was broken into five segments just a segment one I think at a minimum what Bill said was maybe we won't build the other segments but I feel that this is a critical intersection we've got new residences new apartments on the other side of the road we have a hotel we have people who want to walk from that hotel down to our village and they can't safely walk down the street well at least they could cross the street here you have a whole neighborhood up on Blush Hill and there's no way for children to walk to school and have a pedestrian crossing and I actually think it's irresponsible not to put a crossing in here for pedestrians we've been talking about this for 15 years I'm not saying I disagree Jane I'm very unhappy to hear that and I don't like to see you know cutting down trees and the floodplain along the river to avoid a retaining wall but that probably costs a lot less money but I just I just think it's irresponsible and with all the respect Everett I think moving forward we have taxpayers and property owners that have children and families who would like to cross the street to go to our school it's part of safe routes to school we don't have a signalized intersection which is one of the most important and busiest intersections in our town so I think if we don't build the rest of it that's for the future but I think it's a shame to talk on this intersection question let's not get too distracted I think it is a safety issue I think this particular intersection I think we are going to see increase over time in pedestrian access we're seeing more and more all the time so I think we should focus on this intersection I think the prospect of future facilities in Colbyville again I think cost is going to dictate and priorities but I think we've decided this is an important intersection and eTrans is investing a huge amount of money in the Route 100 project I think this is relatively small piece in the big picture we're getting a lot of additional tax base in the Colbyville area and I think this is my personal view is that this is an important improvement I would tend to agree with Bill the future phases may price themselves out of the realm of the possible and I do want to stress $80,000 is a lot of money could we use $80,000 for a little bit more sidewalk as ever it suggests or a little bit more paving yes we could $80,000 one time is you know tax rate and we can find this money I think I understand what you're saying Chris I disagree that we're in the red we don't operate in the red if you're gonna say debt puts us in the red well then all of us in the red what I'm saying is responsibilities that we know we have we don't have the money to afford all to do those right now that's what I mean by operating in the red I don't take on responsibility at my own household that I know I don't have the money for right now I think we all do Chris we all have mortgages we all borrow money to do the things that we want to do that as a tool it's manageable and it has been manageable and I think you said that I don't want to get that's a philosophical discussion you and I can have that outside of this room I'm not saying I disagree with this I'm having a tough time you know saying well I have a tough times saying that I disagree with this because I don't necessarily disagree with this particular project what's the frustrating part to me we paid good money to somebody not long ago who said this was going to cost $242,000 and I think that's where we need to put pressure on the state why are you making us spend this money even if it's grant funded to have these preliminary assessments done and they basically it seems to me they're always lobal because then that gets you to the next phase and we would be much better off if we could just go out and use the grant money to build something as opposed to study it, design it design it again, re-study it that's the frustrating part to me is that we had a competent person that we paid state and local dollars to who's off by order of magnitude of two times and it's I've always said right along that with the tax system is we're taxed the death they take our money into the system it goes through the grinder and by the time it comes out to actually do the work a pittance of what has been taken from us is left to do the work that's why in a lot of situations we're in the condition we're in because the large amount of the money is eaten up like you just said and yeah don't get me going one s you've hired stand tech now to do the I mean how did this work is was this competitive that they gave you this this cost estimate are they on retainer and you only have one engineer we had a choice of several they're called at the ready ATR consultants who have been vetted through v-trans it's a v-trans process and because stand tech has done all the engineering for route 100 doing the engineering for main street they've done the engineering for the roundabout they're very familiar with airing for our water and sewer system we have they had data that if we hired any other firm would have to go out and redevelop that data so we actually have a savings by going with these engineers because they had that fingertips and we're intimately knowledgeable of this intersection of our community of this area so maybe if they had done the scoping report it would have been accurate there's a lot of ifs but I you know the this grant that is due on Friday this is the very first time that they're using this new additional funding application through v-trans because of the same situation where all of these grants that have been given to communities after a scoping study has been done have been coming in underfunded for the process that we're being asked to go through and I don't dispute when the money goes into the our taxes go in and when it comes out and what happens to it there but this is an opportunity for us to do something that is safe for the pedestrians and the bicyclists who use this area this has been in the plans for a long time to do something the pedestrian access for this area is 80% funding it's not going to get any cheaper I guess I'll say this last thing in closing that with the reconstruction of root 100 the increase in the population in the town or more people eventually reconstruction of Stow Street perhaps probably this particular project should be a part of all that to kind of complete the safety issue and I understand what you're saying trust me I'm right there with you but for this particular project I'm going to have to say that it's probably a good idea I reluctantly agree with you okay so somebody wants to make a motion to authorize the grant application to be probably you may have to say it I'll make a motion to approve the request for additional funds that's right I'm going to put it I'd say as it's recommended here in this proposal that was outlined don't have to do that it is what it is we have to use the numbers that we have we'll consider second it okay motion has been made in seconded no further discussion seeing none hearing none all those in favor say aye reluctantly aye thank you I want to know how difficult it was for us to come back and ask we didn't like this process at all I'm shocked to see $48,000 to inspect a project it was originally budgeted $23,000 maybe we'll save $80,000 somewhere else along the line by the time the budget budget is done hope okay reservoir for grant agreement an MOU between the town of Waterbury friends of the Waterbury for Greeter Programmer so the good news here is that there's no local tax money other than Bill and my time reviewing some documents so this is a pass-through I am going to pass out a memorandum of understanding and then we can discuss this hopefully fairly quickly this was all in the prep documents from last time this is this is money that's coming into a grant provides for staffing a Greeter the Greeter at the Waterbury Reservoir ramps this is part of the state's program for aquatic nuisance vegetation control this is a project this is the third year that the friends of Waterbury Reservoir has had this program they applied for a grant and got some additional funding the total grant is $2,563 and they also have a generous grant from the high meadows fund to match this plus some of their own funding so they're actually going to have a supervisor and I believe two Greeters a part-time on the weekends so there are two pieces to this that we have a grant agreement we didn't provide you with a copy because it's about 21 pages but Bill and I have reviewed this it's the standard agreement that outlines the the funding from the state it comes to the town it's a reimbursement program we make two requests that are outlined in the memorandum of understanding two installments and you can read that under the Friends of the Waterbury Reservoir will number three explains that so again there there's no financial contribution that the town makes other than some staff time to work with them they do all the preparation of all the backup information for the submittals to the state all the reporting and we make the requisitions to the state once the money comes in we cut the check signs the checks that go to the Friends of Waterbury Reservoir so I think what we need in this case is one motion to authorize Bill to sign the grant agreement for funding for the Waterbury Greeter program and then perhaps second motion that will authorize Bill or you can put it in the same motion that's up to you that authorizes Bill to sign the memorandum of understanding between the town of Waterbury and Friends of Waterbury Reservoir I'll make a motion to approve both items that you just mentioned okay Bill to sign I guess I'll second that do you have that Karla okay Jane made the motion Mark seconded it any further discussion I'll set Jane I'll sit Hearing none all those in favor say aye great thank you very much Casey thank you okay down to the last couple here Hubbard Farm Road Culvert grant funded project yep so again in our infrastructure CIP we had Culvert for Hubbard Farm Road it was estimated excuse me to be a $50,000 project $10,000 local share $40,000 from the state we had applied for this money in 2017 it was in our infrastructure CIP last year and we were not able to get to it the grant allowed the project to be done through the end of 2018 we received a bid well we received three bids Austin construction was the low bidder at $60,555 Kingsbury construction was $84,175 and ECI was $87,000 the $60,655 that $655 that Austin bid includes $5,000 worth of guardrails it's pretty steep it's on Hubbard Farm Road which is a dead end road it doesn't service a lot of vehicles but I think the guardrails should be there we could take the guardrails out and only be $5,000 above our estimate and then do the guardrails later at some time ourselves but I think that's frankly less cost effective than just having Austin do it while they're there as opposed to us having to go back later I would ask that you authorize me to sign the notice to proceed with Austin he'd like to get going sometime in July I think and the grant the maximum grant amount here is $40,000 so we have to do the best but it's a project that you know we were required to get a hydraulic study by the state the culvert has to be designed for flows and to allow AOP which is aquatic organism passage so you know it's a higher end project than in the old days we just stick a culvert there I know about those ultimately they're much better projects but it requires more care to do it that way it takes a little bit more money up front but in the end it's a better project so I would recommend that you authorize me to sign that I'd like to make that motion then I'll make that motion to authorize Bill to sign the grant not the grant notice to proceed the contract with the contractor for the price of the low bid okay you seconded that any further discussion is that a better roads grant I think so I think so all those in favor say aye aye please contract did you get my email late this afternoon yeah I just looked at it quickly most of your issues I can give you answers to so anyway we have track with the state police that Mark and I have been working state on and industry major yeah anyway I think we reported a couple of meetings ago that Mark and I had met with folks from VSP including the colonel back a couple of months ago started this process there's been a lot of back and forth with regard to this contract and then the state's lawyers had to get at it at the last minute and they made a few changes I suggested in an email late this afternoon that at worst the select board would approve this tentative agreement allowing us to iron out a few minor details I think they're minor but I did include Mark and Ingrid in that email and had made a couple of specific comments this the first comment had to do with that the town of Waterbury must abide by the Vermont's personnel and policy and a little reluctant to do that since it's not our personnel the link I shot you on that takes your right to it but in essence it's pretty much standard in employment practice confidentiality you can't release their social security numbers to the public you can't do this, you can't do that so it's nothing really out of the ordinary reference link is available through the DHR website and I did shoot you that link so you have any trouble getting to that the other item the 20 BSA 1923 that relates to their internal affairs process and the internal affairs process is confidential and works within that guideline so it wasn't anything that's on us for us to have to deal with I thought it was a little overkill that we had to have a written agreement for them to start earlier than any remark I'm glad to bring that up with their work contract I don't think it's changed but we in scheduling the schedule for the next month has to be posted no later than the 15th of the previous month otherwise compensation, overtime compensation that's available so all that's going to be is when we figure out where we want to try to plug that in just an email note they'll put it on the schedule and that'll be that it's just they're still under the provisions of their collective bargaining agreement so that's why that has to be I guess my point was it needed to be up to us to decide that on Tuesday, October 14th we want the guy on at 6.30 I would just think that the troop commander and the trooper who's assigned to that shift can communicate and say hey it would be a good idea if we're out on the road before such and such a time once in a while it's going to be pre-scheduled in so it's not that difficult to work with but it's just bureaucratic stuff okay 31 years of dealing with it alright and then the final point was just about writing moving violations on account ordinance that language we had put in and there was a residual part of it that remained but not all of it so I'll make connections with her tomorrow on that and see if there's a particular issue around that did keep part of our language in there but it wasn't as descriptive as what we originally had in there right so I think we can just circle back and touch base on that so to remind the board we voted a special meeting in January to enter into this three year agreement with the state for police coverage 80 hours a week it's 365,102 dollars a year for three years there's no escalator clause in here so it's a fixed cost for three years our cost for 2018 is going to be half of that 365 because we're on a calendar year budget but it's presumed that we will roll that forward going into next year so we'll spend 1982 or something like that this year and then in year two and three well year two we'll pay the full amount and then depending upon year three it's supposed to it will stop in July of that third year we we cross four of our years and three of their fiscal years so anyway I think everything that I've seen in this I can recommend that the select board authorize me to sign this on behalf of the town with the understanding that there's a couple of minor elements that we just have to you know tweak the language on a little bit I don't think it's anything major those issues are anything major that have to come back here if in the process of trying to fine tune it it turns out that I think it's major I'll just say well I can't sign it until I have another board meeting so and that will require a special meeting because we need to sign it before July first question you said something related to they would not be covering on weekend did I ever said that to you you have so the there's two shifts separate there's a day shift which is Monday through Friday essentially eight o'clock in the morning to five in the afternoon and then a night shift which is five in the afternoon until two in the morning and that's Tuesday through Saturday so on Mondays yeah until two o'clock in the morning on Sunday but no coverage during the day or overnight Sunday until Monday morning at eight o'clock well more detail on it tomorrow of course everybody tends to forget that while we're not going to be paying our money for these two dedicated troopers if something happens on a Sunday and there's a call the BSP and middle sex is going to respond to it so it's not like you don't have coverage it's just that these dedicated troopers work seven days a week I just want to clarify that I knew what you were saying but I want to be sure so was there any reason for the rest of the board to have the ability to review the contract or do you mean I'm going on the assumption that what you just said is I am trusting that you guys have got this all kind of taken care of that's not typically the way we do business but I thought we had sent it out I'd never seen it not the final version because we didn't get the final version but I thought we had distributed it seems like it's been quite a while it's been a while if you want to take a minute to read it you're in one moment just that short so I don't want to it's already 10 minutes at 10 the document is the first few pages just talk about the establishing the working relationship and everything and we talked about the hours and scheduling issue that we've already talked about here the payment schedule is going to be on a quarterly basis so each quarter will pay 91,000 in change for the contract services and what they did was instead of front loading all the equipment costs we spread that out over the three years so the accelerator that Bill was talking about they actually did accommodate for the increased in salary rate of salary going from year one to year two to year three but that's all blended in with the equipment costs so we came up with 365,000 year so if the contract gets signed tonight when will the equipment start to be there's no equipment we're not buying it we're paying the expense of it so in the contract in the 360 show him well in that table they're dealing with that see in order to get the positions we got we're basically providing the funding for two new positions to be added to the total overall so in year one you've got the expense of all the outfitting stuff and everything else and that's blended into this and then over the course of the three years most of that equipment has got pretty good shelf life other than the car all the other equipment and everything will carry over from year to year the idea of it is that we worked on it we're responsible for that equipment but we've basically amortized it through the payments on a level funded basis over the three years if next year the voters at town meeting say we're not going to fund this anymore you know we'll and we have to cancel a contract say the first of June or the first of July we can do that there's an out clause and we don't have to pay it for everything but that equipment that they're monetizing over the course of three years we would have to pay them for that to get out of that we left it such that either party can get out with a 30 day notice if there's a need for doing that we negotiate in provisions for extended absences so if one of the troopers gets reassigned breaks the leg and can't work and they can't replace that position there's a 10 working day that we'll accommodate if they don't fill it at that point it relieves us of the obligation of paying on a prorated basis so their commitment and the thing that will make this work is to keep middle sexes base staffing up as much as possible and these two new positions are that extra icing on the cake as it were and if their staffing drops so low that they have to pull somebody in we've got the ability to adjust our payment obligation until such time as they can fill it back up and we'll look at it year to year they're going to report for us on a monthly basis and we ask for a litany of performance items to report on monthly and annually so yep there's been much, much more than what we've received at some time but it's getting adjusted they have identified the two troopers and Bill met one of them already as soon as we get this all signed the new station commander started last week and so he and the troop commander will be meeting with us for the initial discussion stuff and have a look at the potential office space set up for the troops and so it's moving along it's several weeks behind where we wanted to be but they had the transition with their station commander that kind of push stuff onto the back burner for a bit so are we still going to make the deadline that we were hoping to make okay as long as the state government doesn't shut down so would you like to make a motion I'll make a motion to approve this agreement this is called it's untracked the police service contract with the town of Waterbury there has been hang on I'll make a motion for Bill to sign this police service contract okay is there been a second? I'll second that okay any further discussion and there has been several days a week during rush hour in the evening appropriate in front of the fire station on a regular basis they have always been comfortable with the working relationship here in Waterbury and I think in the end this is all going to strengthen that relationship and it's going to be good to have the consistency of the presence not only in the village but throughout the town yep I agree okay the motion has been made and seconded to sign the contract with subject to maybe an authorized bill to sign the contract with potential for couple minor changes for the state police contract for the town of Waterbury all those in favor say aye aye last thing Bill budget report that's all we're going to do the investor portfolio review investment policy review is really for the benefit of Matt we'll wait until he's going to do that this won't take very long this is the budget report through April actually actually we'll do that I hope I will January to May I did update it since the last meeting was cancelled I was able to update the numbers so right now everything looks pretty good as always revenues lag we don't get most of our revenues until the second half of the year because most of our revenues are property taxes and they're not billed until July and we don't collect them until August so we are doing pretty well the town clerk's fees are ahead of schedule right now if we continue to collect town clerk's fees at the rate we have through the first five months we'll collect more than 65,000 it's projecting out at 78 right now that might be a little high our revenues for recreation programs are doing quite good and I expect they'll ramp up even more now that we're ready to start the seasons there even planning fees we're ahead of the game there considerably right now we'll see I don't think it's going to be 29 I may have not updated that fourth column in every instance but we're ahead of schedule right now and investment income today is pretty good but there's a long way to go before the year ends on the expense side there's nothing too concerning right now it's looking like the general government spending is going to be over I didn't analyze this completely as to why it may have to just do with the fact there's 53 pay periods in the year and my formulas are a little bit out of skew with the calendar I think if you turn there's no pagination on this I apologize but if you turn to it's maybe easier to count from the back one the third page in from the back you'll see there that we budgeted for the general fund 2,698,000 we've spent 584,000 to date we've spent 21 almost 22% of the budget we're through 40 something percent of the year through May and we're projecting out to come in really right on budget 2,694,000 and again there's a lot that can change in seven months but right now we're on pace to be on budget the highway department as well which is the next page again we're we're showing right now projecting out that will be a little bit over on that but it's always difficult to to make a projection at this time of year because there's so much winter variability in the project you'll will notice however that I put in bold the gasoline and diesel fuel costs prices have gone up some I included I think a 10% cost increase in the price of fuel when I did the budget and we still have plenty of room that we may come in under on those two line items but the reason why total spending for highway right now is projecting that will be over budget is for the gas, the diesel and the salt line and I don't think we'll spend 65,000 for salt winters typically have been starting later we don't seem to get any snow before deer season anymore so it's usually just the month of December and then in the last pages just the library that is kind of going just according to Hoyle I don't know if I reported to the select board but Mary Kasamatsu the library director has decided to retire she gave her official letter today she will be retiring as of August 31st will work mostly through July and then in August she's got quite a bit of vacation time to burn through but she'll be finishing August 31st and the reason why the library budget is looking like it might be right now is that emboldened third line from the top health insurance Mary doesn't take health insurance she's covered by her husband's plan it's likely it's not inevitable that the new library director will probably need health insurance so that may throw a wrench into things but all in all things look pretty good I don't know if you have questions I did have this sent out so sometimes to look at it if you have questions now or later you can email me but I'm happy with how things look for the moment yeah I looked at it back when you first sent it out I had a couple minor questions but they weren't anything that were a big concern so I'm happy if you're happy I'll sit motion to adjourn I'll make a motion I'll second that all those approved bye