 Welcome to the F6 Junction trustees meeting, please join us for the Pledge of Allegiance. I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one Nation, under God, indivisible, with liberty and justice for all. Welcome everybody, and if you haven't signed in, please do so when you get a chance. First order of business is to Unified Manager. Do we have any agenda additions or changes? We do. We have two. I have two items to add to the reading file. The first one is 7G. It's an email from a citizen who knew we were going to be talking about our website and getting out some information about our snow clearance. And then 7H, also for the reading file. It is an update on the senior center, which I could also discuss under when we get their manager's report. Okay, thank you. Do I hear a motion to accept these additions to the agenda? So moved. Who said that first? I'll second it. Okay, Dan did first. You've got a second. Okay. All in favor? I opposed. Okay, the agenda is amended. Next item, public to be heard. Members of the audience who have something to discuss. If that's not a question, comment about something that's not on the agenda tonight. Now's your chance. Wherever holds your peace. Okay. Thank you. So we'll move right along and get to Mr. Aaron Martin and to discuss our grant application for a class 2 payment grant. Welcome Mr. Aaron. Are you focused tonight? Oh, we're all right. We're not happy with the recent snowstorm. I'm going to speak for everybody. I know, I don't blame you at all for that. All of us, we're done I think. I know. I blame them. You do? You blame them? Of course. Sure, you all got the memo in your packet. You read through it. We're going to be submitting a class 2 payment grant to be trans this year. Ricky and I both have been assessing our roads and there's no great fix. There's no magic wand we can wave over them. We can only pick the worst roads that we have and I think all of us here know that West Street and South Street both have family traveled. Yeah. So what we agreed upon doing is putting together a project to do both of these streets and we decided that West Street has the highest total cost for the project. Yeah, if you turn to the attachment there, we have a breakdown of total costs. The total cost for the West Street project is on your $328,000. And that would, that's well over our budget right here in the village. I believe we have 225,000 for our payment budget. Yeah. So this class 2 grant would be, would supplement the funds here for this project. We can get a max award from the state for 175,000 and that's kind of what we're planning on. Okay. I can speak to the town. We received a class 2 payment grant last year and we requested the max award and received it. Great. If there's a need and your application is rated highly, you'll get it. If you folks remember back, I think it was 17. We applied for a class 2 grant on SELFs on that. So that cycle that's usually every couple of years, they'll give us, they'll give money and award payments to communities for class 2. That would be fantastic. And basically what we decided on, we've had pretty good luck. We don't want to lose curb reveal on West Street. So we've decided to go in and mill the entire cross section from the extension all the way to South Street. And then put a shim, go after and raise all of our structures, catch basins, repair as needed. And then put on an overlay after that. That's excellent. And to kind of segue into what Ricky and I were talking about earlier today. It's staff's intent to carry on that whole corridor and to actually put South Street out in our paving bid this year. So the village would likely have two streets on the paving bid, one of them West Street and one of them South Street. And we're hoping that we can pick up an extra $175,000 to help fund our endeavors this summer. We're looking for a nod for you folks to go ahead and submit this grant. So if we don't by chance get the grant though, I think we have the funds available to do West Street. Is that correct now with the movement of some of the funds from the 100k from the town? Or is it, what am I not understanding? It would be downsized. Yeah, we would have to move the limits, but we would probably, Ricky and I would go back and take a look and see which ones would need to be addressed. Okay. Are the most urgent. Okay. And with South Street, you're saying South Street, the excess funds would give us enough buffer to do South Street on the list to do this year? It's ranked higher, I believe. But it wasn't on the actual, we didn't actually have it lined up to do this year, I think. Is that correct? We're just saying we would move it up. Is that correct, Rick? We didn't have a list for it. We're hoping that we're going to get this grant. That's why we didn't make a list up for anything else. Okay. So that's why we're going to go with this. But if we have to go with another list that this fall through, we can get you guys a list pretty quick. That's good. And it makes sense to continue the project there from last year on to South Street. I mean, it's a heavily traveled corridor. And it definitely shows severe signs of wear. It shows that it's heavily traveled. I travel it every day. Yeah, that's right. Fantastic. Any other questions for Eric? Sorry about that. So this is state money, right? This is state funding. It's provided by the district's administrative grant. I'll just take the opportunity. So my assumption then is that if there were increased state transportation funding, then projects like this would happen more frequently. Give us all the money. I'm sure Ricky and I both can find places. So it could be a great use for one-time funds. Yes. Okay. That's all I wanted to put out there. Yes. And I do have to remind you folks that it is an 80-20 match. You can get it. It's 80% of the total project or a max award of 175. And then we have to come up with a 20 more. Got you. Okay. So I will make a motion that the trustees support the staff's application for the grant funds. Second. Any further discussion? All in favor? Aye. Opposed? Great. Thank you. Thank you so much. Thank you for the success. And thank you for doing that. And I'm sure staff will communicate with you folks. Yep. When do you think we'd hear back? It's usually a month. I think there's a fairly quick turnaround for actually for a grant. We submit on the 15th. We should know by then. Great. Thank you. Thank you. So next up we have memo and attachment. And I guess a discussion about the municipal website. And Evan, how are we, what did you envision for this? Do you want to leave the discussion or? Turning it over to Greg and to Rob. They have a memo and a little presentation. A mini presentation, right? Yeah. Yeah. Everybody. So just wanted to touch base, give an update on the website. I trust that you'd say some questions about it. So just wanted to touch base on some things. Answer whatever questions we can. Just to start off. The new website is not meant to be a critique of anything existing. Looking to meet a few goals and we do want to keep the good components of each website. But really set out to accomplish three goals of the new website. One was to improve communications across the entire community. One was to improve customer service to all our residents and businesses and prospective residents. And also lastly, just to improve staff issues. I'll walk through each of those a little bit. One of the goals that Evan received as a unified manager from both boards was to develop a community strategy to increase the number of residents hearing and understanding the message. Part of that was to focus on internet outreach. So the website was really one of the key components of that goal of creating a community website for all of us. Town and the village, joint functions. To be able to take one landing page to two residents and be able to send out one message. Right now there's 14 different websites, I believe, between the town and the village. You're looking to aggregate those all into one and be able to give residents one place to go to find the information they want. Whether it's a burn permit or a recreation program to sign up for or when taxes are due or anything like that. Notifications trying to improve that as well. I'm just saying the village has a good notification system on its website now. The town does not. Going to one website with one platform will allow that to kind of have one system to put out information whether it's board updates, notifications about again taxes being due, emergencies, stuff like that. Like being able to communicate with residents in that way. Also better navigation across all devices. Having to be able to work between the lab tablets, your cell phones, your laptops, computers. Having a system that works across all those in the best way possible. The ADA compliant. And again, not looking to keep some of the good features of each website. So the ways it can be set up with CivicBus, which is a company that we're working with. Is that it'd be one landing page, the sections underneath that. And each section can kind of have its own look, its own view. We'd probably be looking for some sort of branding component, whether that's logos or some colors. Just to kind of carry across the common themes that people know they're at one page. But within that can kind of customize it based on the component of the website. And so the village website can keep pretty much the same look and feel as it does now just within this broader community piece. That's the big piece about communications. As far as customer service, that kind of ties into the communications piece as well. By really kind of giving, trying to give residents that one stop shop to go to for information. Want to make it as easy as possible for the residents, the businesses, the prospective companies and people coming to town to figure out where they get their information through one website. Just speaking physically every single day, we have people walk into the village offices and they're looking for something that's over at the town offices or vice versa, whether it's a building permit, a question about water sewer payments, stuff like that. This is similar to the standard electronic version though. A lot of people, they have the weather, the physical address that says that's obstruction. I think a lot of people get confused as to whether they're looking for a town thing or a village thing. The way the website can be set up is the existing web addresses whether it's sessicsjunction.org, sessics.org, some of the fire departments, record departments can all funnel into this one web page. And then from there you have to staff and the company we're using but to be able to figure out the best way to direct people to the function they're looking for. Again, whether it's a building permit or tax payment, take out some of the guesswork they might have. A couple other pieces about that, the search function could be improved. Again, trying to customer service. If we're searching across one platform as opposed to 14 different web pages, it's a lot easier to find your burn permit for minutes, whatever it is you're looking for if you don't quite know what it's going to be. Just to add to that, you don't have to go to the individual websites. So right now, in order to do a search, someone would have to know each of the URLs. They'd have to go to each one of those websites to do a full search to find out what's in them. So say you're looking for dog licenses, how to pay my taxes, whatever. If you don't know that you're in the village or the town, you have to go to each one of those sites to do a search. So it's not as simple as just the new function that we're looking for is having a single search bar that then searches across all our pages and just a single spot to go. So you don't have to go to working different places to do these searches. So we're trying to make that much easier for the residents and for any sort of outside parties that are looking to do searches. Looking to keep against some of the nice components about the figure bills online, and stuff, keeping that with this new website. And then lastly, staff efficiency. There's a huge load off of Rob's team and his department. Whether it's posting, whether it's managing, the platform is just going to be a whole lot simpler. Just for example, Rob is saying that Shin in Lunderbell, who is the GIS coordinator in the town, she used to handle all of the town postings, now it's spread out between the town and the village between a few different IT staff. But when Shin was doing GIS town, she was spending about 200 hours a year on average to do the posting and that's 10% of her time that she never took vacation. Now it's split between three primary staff, that's just an example of how much time it takes to post. And that was just the town that was in the duplication that we're having to post to both the town and the village site. So she had some stats. She hasn't been keeping track of everyone's time, but if we take that 200 hours and say add another 100 to it, so we could estimate 300 hours spent between a staff of three different people. And that's also Rob and his team, their ability to support staff across those different platforms, going from, I don't know how many providers we have across those 14 web pages, but different system, different contact, different customer support. Going to one system, it allows Rob and the rest of the IT team to understand that as best as possible, have a point of contact. The way CitiPlus is set up, it also gives a lot more customization ability, posting ability to each department. So rather than asking to ask IT every time that you can post information, it's basically if you can do word processing, Microsoft Word, you should be able to update on the website. And then the opportunity cost, just by creating some of that time, IT can focus more of their time on things like network security, troubleshooting, maintenance of existing equipment, some of those other things that they're dealing with on a day-to-day basis. So that's pretty much the overview. Coming up, surveys have been sent out to the department heads, board members, those have come back in, the ones that we've received, so it's a good chance now to go through those, figure out what some of the issues are, some of the desires that people want to see going forward, to try to incorporate those. We've been talking about doing something similar with residents, whether it's an online survey, a focus group, something along those lines, we're trying to get some more resident input to it to really make sure we're getting that customer service component. And then Rob's been talking to CitiPlus, they're starting to work on a template, should be ready in a week or so? Yeah, I don't think the week before the next joint meeting. So we have a really, really rough draft, but at least something to present at the joint meeting on April 9th, which is the next time you'll be looking to talk about this, just to put it out there, get some feedback, and move forward from there. So with that, happy to answer questions and we'll tell you what you can. So I'll start, because I think one of the reasons you're here is that I requested some more information and I had met with Evan and George. And my, the concept and all the elements of it would be great and I support it, but we are not yet one community and that's where I have a concern. We are two separate municipalities operating on a lot of MOUs and I said about a year ago that I didn't want to merge anything else until we got past that point. And so, although it's technically two landing pages or whatever the correct jargon is, I really have some concerns. I have some concerns of how it was rolled out to us and that we're moving forward and we're not one yet. So that's more of a decision for the trustees and I, again, I'm not supportive of what you're trying to do because it does make sense. Unfortunately, I think the way we've moved forward has led to duplication and unintended consequences that we're going to have to deal with until we decide what we're going to do as a community. So I don't know if we can say town move on with yours or we don't want to be a part of it. I don't know if we can open it up for discussion. I don't know what the next step is. I think it's open for discussion right now as far as I think that's what we're doing. But Andrew, Elaine, Dan, what are some of your thoughts? I can echo some of what Lori's saying. I agree. As Greg said to start, the difference between the town and the village, the town, I've heard specifics of what you were saying, what we had to offer that the town didn't have set up. I think the village had a great website as it stood and I'm kind of of the opinion of if it isn't broke, don't fix it. I understand the whole thing of bringing it together so people don't search but I think there's still a way to link to other databases and within our website to jump from that website and just put a hyperlink to another to the towns or what have you. Is that true, Rod? Absolutely. You link from one side to another. That's not going to allow that search function. No. As far as just getting, if you've got a basic idea of what you want you can allow for a hyperlink that goes to that system and then you're going to access that server and pull up the data, whatever you're looking for, the application you're looking for but I don't think it all has to be right there on the village page or the town page. I think we can still maybe not exactly what you're proposing but that's something like Lori's saying where we retain a village of Essex Junction webpage and there's a town page and we on each side both municipalities have links to their partner's page or whatever you want to call it, of the community in the municipality's page. I don't know if you can answer that but one other piece of it, the URLs aren't changing so we're able to point to keep your existing URL and point to the specific page so we can take sxjunction.org and point that to the landing page that's specific to the village of Essex Junction. Vice versa with the town as well so that type of stuff isn't going to go away. People that have those bookmarks they're still going to be able to go. It's going to go to a different page. Well that goes backwards as to what we were saying earlier about the whole thing of being misled. It's going to go to a different page for some people that aren't so savvy they're going to see this, wait a minute I thought I was going to the Essex Junction page now it says Essex, now how do I, this doesn't look familiar to me what we're used to. I think it's that kind of a shock factor or disturbance in the normal flow. I mean, whether it's with data or with a computer linking to whatever they're used to or just trying to find where you walk I think there's a lot of people in the community that aren't aware of where to go for a lot of things, not just online, but where to walk into, do I walk to 81 or do I walk over to Lincoln Street to pay my taxes, to get my dog license, what have you, pick your item, but I think that's something significant right there, the website, the webpage. I think, I'd like to echo that I completely agree that the merits on this are strong. I mean, things to help reduce confusion which I think we can all exist or we all know exist out there. There are people who move here that don't know they're moving to one community and they find out either through kids or through what not or through a different one. Things that reduce IT time and web support so that way the content experts can actually post content instead of you guys not taking up your time from that. One of the things I'm curious on is should in a short period of time the two communities come to one, does this process basically need to happen again to then redo the whole website into a whole new one? It doesn't have to be, but one of the nice features with Civic Plus is that in four years we're allowed to do a complete overhaul, a complete redo of our entire website. So for free. So we're having to pay for that additional free design. We'll continue to pay for the annual cost but that's included with our contract. So in four years time as stuff is more combined or not combined we either keep it as is or we can bring things in for free. And I would just add the idea, the concept of going to this one community website is that if things stay the same, it still works. There's still one manager, there's still one IT department and then between the municipal functions you can click on the Village of Essex Junction site within, or pages within that you can click on the Town of Essex pages within that. If things go further along with consolidation and alignment merger, it's already there it's already got one page and it's easier to update it until we get that way. So I understand that this is also fast and this feels like a fairly significant change given how much time this board has spent on our website. What I'm also hung up on is I do want to see this continued progress. I want to see it continue to consolidate. I don't want to see something like a website be a hindrance in that. So I also want to name if this does further ingrain us into one I think fairly small thing to keep this progress going, I'm fine with something like this and I'd rather see this instead of consolidation of another department. So personally a hard time saying I'm okay with it. I think that as I said before, I think what happened is we accidentally stumbled into a very big no one's fault of our own, anyone's fault, no one's pointing fingers, but a very big difference between how we perceive things in the village and how you perceive things in the town. It's probably not a great analogy but it's like saying we gave you the hardware for your trustee meeting and we gave you the software for your template so now we're going to decide what's on your agenda and we're going no that's not your decision. Our decision, you give us the templates and the software but the trustees are very much involved in deciding what happens on our trustee agenda and how, but the order of things are and what's on there and what decisions we made. And I think the problem is that you sort of there was, I think in the sense of having, we've said we want a shared administration and we certainly do and we support a shared administration but one of the things that we never did with the select board was sit down and say precisely what that all means, what are administrative functions, what are functions that are still not shared that are still separate and information technology websites we never sat, we never decided who's in charge of all that. I get the idea that administration is saying well it's communication, it's information technology, we should be that's an administrative function we have a shared administration so we should have a shared website and we are pretty much in charge of the process and we'll bring you along with it but I'm not really sure that we had that discussion I could offer as Lori said we're still two separate municipal corporations being served by a single administration but we can't just gloss over the fact that we remain until we have some other change in governance to separate municipal corporations and having us glumming us together in one community website kind of glosses over that so I'm not saying that that's necessarily wrong but I'm saying I wish we had more discussion about that, how, where the boundaries are and it sort of came at us very quickly it was like it came at us with essentially this is a done deal now we're just filling in the blanks and I wish we could have talked about it I will also go back and say I'm a little concerned about the bidding process where we said the bidding you know we are in the village very much trying we always try to go with a local provider our current website is from a local provider and I didn't really get the full sense that we had exhaustively explored staying with that local provider it was like a decision was made to go with a national provider and I've looked at their stuff they do and they do an excellent job none of the criticism I totally get everything you're saying but again that also kind of is a little bit of a stumbling block for me where we go from here I don't want to have a website become a major impediment to forward progress on you know efficiency and all the good things that I think administration is trying to do so I don't have an answer here I'm just sort of registering I guess a protest but hoping but also I guess wishing that we could have an opportunity to discuss this a little bit more some responses to that we wish we had brought this to you sooner our fault on that it's a learning process as we're all coming together part of the reason it happened the way it did was it's hard having the joint meetings once in the two months and we pushed this discussion item push it off for some other things and then to the point of meeting that goal to the point of trying to be efficient and keep things moving we signed a contract to bring things up sooner the contract was signed in accordance with the purchasing policy and then I respect the desire to search local and find local and we'll keep that in mind and do it as much as we can going forward this contract it brought back the quotes he was looking for he did the search it came in under the amount that was required to go back to the boards so again less in mind and we can adjust from there and I can certainly add to that the next item is an AP payroll system we're learning as we go along before we even signed a contract we're going to show you what we'd really like to do with how we do invoices so we we understand that we there are the differences now and how they play out it's just it's a learning process and just one last piece I think to your last comment George the contract is signed we're going to move forward with a new website from the date to the website from the town hopefully the village is on board if not we'll reserve a place there will be the links we can link between the town and the village websites but we're going to be working on that working on that and discussions as they go on I just want to add one comment I'm stepping off the board so really you all should be making this decision but to me the website is not a small thing the website is our face of our community so to me our face is still the village of us extension and it shouldn't be that the website hinders us from moving forward as we try and figure out governance it should be the website is working let's figure out governance make sure our face is still really who we are and then decide to move forward so it'll just be the last thing I say part of it is that we're going to be losing by going to two separate sites we're losing tools so there's functionality that by having it all together we're just not going to get out of having it on both correct but in four years which not good would hopefully doesn't take that long to merge we could combine them correct but in that four years that function like the mass notification function that we're building into this site that's not going to be part of another site so when residents come to the one site and sign up for notifications for emergencies for recreation from library all of that they're not going to know that they have to go to another site to sign up for those notifications it's not and I appreciate that but that's what's happening today I mean we have a notification system within the village you're you're moving forward which again I appreciate I am just saying we're moving forward at a time when we're not one and I think we have to remember that and maybe these conversations will push us to move forward faster to become one but we're not there excuse me a technical question is the email system tied to the new website in any way so there's not going to be like logging in to the website to get access to your email is this a completely separate system there is going to be a logging in feature that's based on our domain users and that is for just an internal tracking function for maintenance, building maintenance for help desk tickets that were the village email is not tied to the website that's done on a separate server isn't it it's not tied to it but your user account which is tied to your email is tied to the logon to this so in a roundabout way yes it is tied to it that was what I was getting at was our system of email going to change is it going to be connected to this website it would be connected and it would be for logging to it so that you can then I don't know that it necessarily applies to say the two boards but certainly for internal staff we're able to sign on and open up a request so you know you've got some water issue or some leak or my computer is failing I'm going to open up a request that's based on your email address okay so the notifications aspect and the land desk and the tickets that's all integrated but what I'm talking about is just regular email the outlook email that we use to communicate amongst ourselves and with the community that is not that's what I was talking about thank you another question the impetus for this were any staff involved in identifying this as a place that they'd like to see change or did this come from goal that we gave to Evan I'd say a little bit of both people have said for as long as I can remember we need a website update since we've started talking about it we sent out the communication survey part of which touches on the website because we haven't had time at least I haven't had time to go through those responses yet anecdotally there seems to be a lot of support from staff moving towards a new website I can't speak more to that one year a lot of frustration from not only some employees but citizens in fact one of the things we got today I'm solicited just weird timing Tammy being on an email thread with somebody people like we mentioned earlier it's not just walk-ins people like hi I'm here to pay my dog license no I'm sorry you have to go over to 81 main now it's three blocks but it's three blocks it's the frustration of us having to tell them you have to go to 81 main or they're at 81 main and you're like no that's it too Lincoln that's at 75 maple you get that a lot we get requests for people who are trying to find something like minutes or an agenda and we are like you can go on the website you go to this click on here go here go here we do that a lot it's just a frustration when we mention it I'll give the S6 fire department one of they have a bunch of volunteers trying to do their website and they don't really know how they're doing it and so when I mentioned it you know a while back Chief Cabrera was like great I'll for it please help us we get that a lot and then we have the others who are like I don't really know how to do much in our website I just called Darby or I just called Shannon and one of the things we were looking for in say helping them is again if you can get a website that was easy enough for someone to upload you know these are barely opposable but if somebody could show me and say word drag and drop you could manage your own page that's kind of where some of this started from and when the board started talking about communicating out to the public I've used Civic Plus in my former job we used it a lot to be able to push out messages to not only a broad audience but targeted audience so if all you wanted to know was when is a road going to be closed or when is school going to be closed if we knew that we could send it to only the people who wanted to know that versus why am I getting this email about a water shut off in the town when I live here in the village I don't stop bothering me you can target certain things of that nature or if you wanted to know everything that's going on click all the boxes where the genesis came I'll go back again I keep saying it's not I don't question doubt have a problem with any of the technical components and the necessity and the convenience etc I'm more concerned I think as Lori said with the overarching political message you're saying which is having a unified landing page that implies that the village of Essex is a subunit of the town and that's the concern you know you're saying welcome to Essex and here's the button that goes to Essex Junction and we lose our our autonomous identity as a separate municipal entity that's the concern I have we're really we're not looking to direct people to the town of Essex website we're not we're looking to direct people to the community of Essex website and from that page are you looking for government are you looking for village government are you looking for a joint department one of the departments that's been consolidated are you looking for just general information about where we are and who we are and what we are but it's not, it is by no means not an intention of staff never has been to have a town of Essex webpage with the village subsec it's always been a community page town government, village government in fact we chose a separate URL for this so it's EssexVT.org so that it's not tied to either, either of them which is also the web address is something that we had planned to talk about it's kind of reserved a spot of EssexVT.org thinking that's somewhere between it but that is one of the things that is up there but the general idea again was it was not a town landing page it was a community landing page and the community was supposed to talk about the community 10,000 residents of the village 10,000 residents of the town outside the village we have these businesses we have these wonderful amenities we have a great school district the story of the community with information of each village and town and then do you want the village webpage do you want the town webpage click here or if you want something else like a search function like where do I live I live at this address how do you live here am I built your town and what we say is both it depends okay, yeah, Elaine so I don't want to make the conversation drag on for hours but I think we made it really clear to staff that we wish that had been this had been done a little differently and I'm wondering if perhaps the time has come for us to make a decision and I'm assuming it would not be difficult to have the town move forward with their website in my opinion I think their website needs it really badly and ours is doing okay it needs improvement but it's doing okay I'm wondering if the board would feel comfortable with the town moving ahead and doing their own website but keeping in mind that later on down the road the village might have to probably have to pay for it separately if we do get on the bus and we join the same website platform it would cost the village more I mean Laurie did you have you had I was just going to say that in a little bit to Elaine's point a lot of the things that you're talking about I think is what everybody does and so for us it's not as big as a need as the town definitely is a need I mean the bottom line is is you guys sign a contract so you're like it or not you sign a contract and you're going to go you need to go forward with this somehow and we're tied in with you somehow we don't know where it's all going but we're tied in with you somehow we need a clear decision I think we're exchanging information and ideas at this point I think that's what we're doing and you've heard our concerns I don't know that we need do you need a firm decision from us tonight about anything particularly you just want to take it show us what you have in mind as you start getting more templates and you can maybe visually as we see it we'll understand more does that sound reasonable some kind of firm commitment decision from us tonight we can bring it back on the joint meeting of the night Rob can speak to me if I'm wrong I would think at some point we're going to need to know what is the content what's the architecture going to be and that's the point where we're going to have to figure out if the village is going to be part of the website or not okay no we can do that and it definitely this probably the sooner we know that the better because part of the contract was the migration of certain stuff off the existing websites and moving it over we don't have to do everything but we certainly want to do as much as possible while we have a vendor doing it for us so for clarification it would be good to know on the 9th what we need it's a formal yes and no move forward with the village website in a consolidated format or maintain the status we have now if you need that by the 9th it's great to know if I can wait until May that's good to know I don't think we're necessarily pumping this decision down the road we're mulling it and thinking about it and I think that's probably the best place for us to be right now I don't know the one thing I'll just make one completely nothing to do with the main discussion the one thing I would really urge you to do with the town select board I mean the town site I have no idea the village site says if you want to talk to the trustees click this button here's the trustees and here's who the trustees are they're your elected officials I have no idea why the town who to set that up to say the select board is pretty much the same as the planning commission and everybody else it's just one of many boards it's not really it's an elected board it's your elected board in the town and if you've got a problem you're not really going to call the energy committee or the planning commission you need to talk to the select board and I looked at other civic plus sites usually there's some whether it's a city or a small town there's some function on the very front page that says here's how to get in touch with your elected officials and we did that at the village site and I just as a suggestion get rid of the whole vanilla thing about they're all the same and give the elected body more prominence good suggestion our site isn't our current site I'm sorry it's the one you're moving to Gov Office I agree certainly the town's website is major overall I don't disagree I made a joke about it this morning I called it rustic yeah it was rustic I missed that meeting so it's antiquated it's very 1990s it's a very 1990s any other questions comments at this time can I have some extra time to fill out the survey thank you sorry Tim public comments, public questions yes I'm Paul Hansen my company is the current SXJM website provider we had one for six years and we can certainly develop a unified search across all these websites of course you won't need it soon at least for 13 of the websites but certainly I'm here with your work here and I'm accessible to the trustees to add some more things to the current village website if that's the direction you'd like to go and to facilitate some back and forth between obviously a much needed updated town website and the village website or however that evolves so we're here and I'm very happy to serve you it's been an honor so I just wanted to say that thank you thank you for coming other questions, comments everyone good okay so we'll move on thank you oh no did you, Sarah did you have something you wanted to talk about just try to stop it you can only hope to contain it alright there's really no hope if I had like a buddy oh there's a challenge do you want the final countdown what's that song I have a feeling it's going to be a good joke that one you're going will I am on this yeah black eyed peas I don't have a theme song yet I don't know we should have a theme song for the opening of our meetings oh that's a good question like come on we're done are you in a light show I feel like more than a feeling it was fine I have Sarah with me I know first energy do we have this on we don't have this I already hear you've got it right there I think we're good no no I think we're good so I can start when I stand here when I worked in Milton there was just one of these mics and I got to roll and walk around and really have the full effect so this is going to be maybe a little bit of that this is so much better on the big screen it is really better ghost in the machine oh my goodness should we should we take a five minute recess our one audience should we take a five minute recess for channel 17 will we straighten this out we can go to the next item and come back okay let's go to the next item and then we'll come back so let's move on if we can is it okay with the trustees we'll move on to the consent agenda I'll move we approve the consent agenda second slow down any further discussion any further discussion all in favor okay so we approve the consent agenda so I think there were a couple of things did we want to pull anything up the reading file that you wanted to talk about there was something that you I was going to give you in your good thing Rob was here in your I got an email from Lori yes this late last week asking for an update on the senior center and so in the reading file I didn't know if you guys wanted to do a full discussion I had to ask staff to give an update Allie would have loved to have been here but she is on vacation and for those who did not know Brad's wife gave birth to baby number three Lucy Lucy Rose Lucy Rose yes that's what it was because we had that combination about your Lucy so I didn't ask him to come tonight he probably would have wanted to maybe who knows who knows would be on a shirt but in anticipation I then asked Nicole who is really doing most of the filling in over there to give an update so in your packet is this and Allie rolls some things down so a really great team effort between Village and Town to pitch in during the search for a new director over there lots of people chipping in making sure everything is going on I don't know if you've been to the senior van volunteer room since it's been remodeled one of their a couple of big complaints is it was always cold in the room the issue was there was one foot of a radiator we brought in a plumber brought in an extended to the entire room the other thing is there was a door right inside the main outside door so every time you opened up that door cold air just rushed into the room we have sealed up that door and opened it up into the hallway by doing that we also moved the thermostat which used to always be in the sun through the door and so it always seemed hot through the thermostat but not in the room took care of all that we've given them some cork boards so that they can put up some of their stuff they seem incredibly happy with that the Essex Parks and Rec went into the basement and the seniors have a storage area down there they have cleaned up that storage area and added some shelving units down there as well so that they have better storage of their materials Nicole who wrote this has been there every day she opens up she helps them out pretty much everything that Luanne was doing and also starting to digitize records and trying to work with the membership on instead of a top-down approach of we will do the programming for you, we will do the trips for you we will do these things for you we want you to do those things that tell us what you need so reestablishing the program committee reestablishing the trips committee and then we help them with what they need not telling them where they can go or can't go they wanted ownership of their senior center and give them any type of assistance they need and bring in speakers and all that stuff what I'm also hearing is evidence in here it's not a knock on anybody but it's just it's new now, it's new again and some of the people who have left for whatever reasons they left some are coming back maybe they're giving it another try we don't know survey them yet but that's just what's going on and we also have unfortunately we had to let one of our van drivers go a couple weeks ago and we've already replaced that position with a person who while he doesn't currently have a CDL he had a CDL for his previous job and so we are continuing to be able to provide senior transportation service at a high level of customer service can answer any other questions this is great, thank you as you'll notice there's a new stove in here they did that with their funds one of the things that they really and they're going to be talking with Sarah because she's numbers they have a budget and they have monies that are numbers that they brought with them but they've never quite understood what they pay for, what we pay for and how things work so numbers here is going to sit down with them Thursday and noon and kind of spell it out and we're trying to streamline things like the village and the town both have accounts whether it's WB Mason or other places and they deliver and this is how you order it and it comes the next day it's not an act of Congress to get a case of paper so we're trying to make it easy on them for them being who they are and let them enjoy great, thank you you're welcome hey look what's up on this we're going to go back to the proposed move to paperless invoice approvals are you done with the managers report well in this just to let you know that we potentially have an internal candidate who may be interested in the position and if not we will probably within a week repost the position one of the things we found is if you don't fill the position in the first round you want to wait a couple weeks to let the pool refresh and people change in five weeks or six weeks they go hey I am going to apply this now or or they never saw it in the first place and they're going to be a new applicant I am not done okay Sarah take it away two minutes so thank you all for letting me have a spot on the agenda if my earlier outburst or the email with 10 exclamation points from March 1 enough to clue you in I am very excited about the potential of moving in this direction after the after our work and our conversations about the website I want to reiterate what Evan said before is that we heard your concerns or valid concerns and we are taking them into consideration and process changes moving forward so nothing has happened yet at this because a number of things behind the scenes have happened but we are not locked into anything at this point we have not signed any contracts we have not made any promises we have solicited three different quotes from three different vendors we have done some price comparison and we have selected one that we would like to move forward with for a number of reasons that I can get into one of which is about a fifth of the price of the other one at the end of February the department head meeting I rolled it out to all the department heads let them know we were moving in this direction these are some of the things that they can expect going forward I sent them out on a very long detailed email with some YouTube clips and some detailed process change items which I then forwarded to all of you into the select board with some additional information and all those exclamation points and we need confetti clip art I think in all this because it's just so wonderful sorry, Evan earlier Evan was like taunt it down but it just is this is this process this change is working smarter not harder this is taking a really paper centric, cumbersome inefficient process that impacts my count right now about 46 different people across the two organizations all of the departments and whittling it down to something that makes so much more sense so to start off we process over 12,000 invoices a year about 12,500 external invoices so that does not include the invoices that the finance department which is consolidated produces from the town for the village and then puts into accounts payable and then prints a check and then gives it to the clerk and deposits it back into the cash account that the check was written out of and vice versa so those are on top of the 12,500 12,500 external invoices that's about six invoices for every hour of work time so there's 2,080 work hours in a year well you say external invoices so are you talking invoices to pay your taxes or are you talking vendor invoices vendor invoices just accounts payable this is thinking that is it and there is quite a lengthy process as you can see on the screen that I'll walk through for you to have an invoice paid by the town or the village so what happens right now is invoices arrive either in the mail or by email if they arrive by email the email is forwarded to the appropriate department and it's then printed to paper if it arrives by mail the invoices are distributed to the departments via their inter-office mail boxes usually that happens right at 81 Main Street because Shirley in the finance department is really the heart of the accounts payable she's in charge of this and she distributes them to the mail boxes at 81 Main Street that means that for example if you work at the wage winner treatment facility your invoices go into a box for mail coming to Lincoln Street it comes over to Lincoln Street it gets distributed to the mail boxes here and then when you come up and get it now you have your invoice in this envelope which you open you have your paper everyone has a stamp and each of the invoices is stamped and then information that's on that invoice is manually copied from literally the top of the page down to the bottom where the stamp is so that includes invoice number invoice date a description of what the item is the dollar amount due and then additional information is added the supplier number from a list of suppliers that you have that's printed out by Shirley once a year and then account numbers from the budget that then goes to your department head for approval they sign that little stamp and then they put it in one of those yellow inter-office envelopes and so back to the wage winner treatment facility Nadia Joyce would fill out that stamp Jim would sign it, they put it in an envelope they bring it back here to Lincoln put it in the box to go back to 81 Main Street which would then get picked up and delivered to Shirley at 81 Main Street who would open it up and take that information that was on the invoice duplicated on the stamp that's a reliable system oh, is there a... we're on the second row we're here, this is where we get out we do get to see a lot of people in the organization we're on the second row we're on the second row too you want to change the stamp I think she's asking for a new stamp it's on the second row it's on the second row the stamps are about 40,000 pieces in case we really want to get into the number so Shirley will type all of these in so there are other sites that do some of the typing into the American Cascadeable because like I said, this is 6 in which is per working hour Shirley also answers the main phone line for the finance department she does all the town alarms who are billing in collections so we're not even halfway through the process so she types them all in but I'm not done yet and then she alphabetizes them all which for numbers people is really hard I struggle, a great deal with that what the hell is that what the hell is that I was telling Greg last week that you had emailed me and he had emailed me I couldn't tell who was who because they both started with GE which is not true so Shirley organizes all of these invoices she prints out a list of everything that's been entered into the system and she reviews them and she alphabetizes them within each letter she then gives them to me I go through all of them, I sign every single one of the stamps and review the dollar amounts whether they're sales tax, is it capital, is it grant related sometimes I make copies and then say okay is this a reasonable expense account number and I go back to Shirley she then processes checks weekly, that'll still happen those are all signed by the clerk and they're put into envelopes and mailed out and then she takes those paid invoices and she staples the check stub to each of them and then she or Heather spend about two hours a week filing those in filing cabinets after they're compiled with the warrants and gone to the board to review approval any questions good time besides the are we here to see the after flow chart yes I'm excited so in addition to some of the obvious inefficiencies such as printing things that are already emailed in copying the existing data from the invoice two other times the manual part of stafling and alphabetizing and signing everything by hand and filing we also have process inefficiencies such as departments who photocopy all of their invoices before they send them back to us so that they have their own record of what they've sent back and here a complaint that I get from time to time is I sent you these invoices why weren't they paid and I don't have a great way of addressing that because we didn't get your envelope and say oh they're annoying us today let's just throw some of them away you know we get these envelopes and we process what's in them so maybe it fell out maybe you got attached to something else but transporting paper all over this community is a challenge the other thing is human error so there's the typing into the system which there are a number of opportunities for human error there the other one is and I I don't really want to mention any names but some people like Travis have a really good time with him and the other day he's watching it home I got an invoice from him and I said Travis is that a six or is that an eight and he's like no that's a five I was like I still am at a loss for that but there's just a lot of inefficiencies the way we're doing things right now our vendors are getting paid the invoices are getting processed but there are solutions out there to make this so much easier and so while I have you on the edge of your seats like that I want to tell you a little bit about the process that we'd like to go forward with it's an online it's a software it's a subscription service called readsoft online I was lucky enough to be able to implement it in St. Albans and the city of Winnowski has implemented it as well one of the key features about this program is that the annual fee is by number of invoices and not by number of users so the town has invested a lot of time and a lot of money with a software called Docuware which is like a document storage system and they they also have a product similar to this but the annual fee is based on number of users and we're upwards of 50 users and that doesn't include like the auditors or the boards and that's going to be about $42,000 annually and that is just an astronomical figure this the readsoft program is $6,500 a year which is about 50 cents per invoice and I can tell you just on the filing time alone we've recouped that cost so one of the really nice things about this is the auditors can test their invoices remotely so they'll have like a logon information they have their own list and they can just go in and pull them up and see the audit trail and see everything on them, we don't have to pull those invoices out of the closet and then refile them incorrectly because we can't advertise in the finance part of it back to the process so again we just saw this, this is the current process these are the steps I'm eliminating completely they're just gone and this is the new flow chart, so there are three boxes here that have like a double line on either side we can see it those are automatic, those happen behind the scenes so what this program does is anything that comes in in paper or format we'll scan and upload or we'll forward the emails with the attachments directly into the system it uses OCR to automatically populate invoice number, invoice date, supplier number which used to have a paper packet of suppliers, it does that by looking for the remittance address and matching that up to a database in the background and the total dollar amount and it learns it learns your invoices you have to go in and verify and say okay got all that well maybe you can pick up the supplier right on this one but you're going to click in this box and show it over here, this is where supplier is every time you get ace hardware I've worked with this system, Courtney's worked with this system it really actually does that it's like robots are taking over all of our jobs but this one's okay, we can let this one go we'll then assign a workflow to it, so instead of putting it in, remember that mailbox dance it'll be a code, it'll be either department code previously we've used different like four digit numbers that corresponded with budget codes to send it around so it would go to like if it was a grant let's say it's a paving grant, so Ricky needs to see it and Aaron needs to see it to print a copy and submit it for the grant and then it needs to come back to me for approval it will just boom, Rick you'll get an email, you have an invoice to approve log on, hit approve it goes to Aaron, it comes to me it goes up for surely to export directly into NEMRIC and so this program is also the only one that already interfaces with NEMRIC thanks to the work that we've done in other communities that we're down here on the second row now NEMRIC will produce an error report, I'll say things like this isn't a real account number or this isn't an actual supplier, NEMRIC will check for duplicate invoice numbers the readsoft system also checks for duplicate invoice numbers checks are still going to be processed weekly the checks will be signed by the clerk and the checks and any remittance stubs will be mailed out the same way they are now and the warrant report will still be produced showing all the checks we also can add on the warrant report the memo field that will show who approved it and when, I'm sure interested in seeing that and the board will still approve the warrants twice a month as they normally do any questions at this point this is the the committee just another take 75 maple they currently have Caitlyn take all their invoices that they receive over there she drives them over to 81 main picks up mail drives back, this happens I believe Jim or Maddie have to do this either every day or every other day so we have people from all our different buildings shuttling back and forth invoices and mail and this is what we do every day but this will be at $6,000 versus $45,000 is there a compromise in security or outside access to this or anything like that there is not the number, there are two primary drivers the first is that the docuware is I don't know what the proper technical term is and Rob has been in on all of this and we've talked with Rick Gary as well who is instrumental in getting the docuware set up is that docuware is an internal like lives here somewhere and this lives out in cloud I see and then docuware is extremely customizable it's almost to a fault it can do anything we can imagine it doing but we really only need us to do a couple things so we don't need we have a bunch of wasted capacity in addition to that so the soft the licensing fee structure so number of users versus number of invoices and when you have 50 people touching accounts payable you really want the number of invoices that's why people soft read soft it's not you're not the first person to confuse this are there any other questions I was just curious about your implementation timetable and how you're rolling it out so I'm hoping to get a general sense about whether this group is supportive of this move this evening and then from there there's contract signing and there is a about it's a five to six week timetable so there is work that finance that Shirley and Courtney and I will do directly with the company to set everything up and we will do a little bit of testing and then we'll have a test site established and we have a group of early implementers, testers that we've already been talking to including wastewater and EJRP and and we'll do a handful more whoever wants to be involved in the test and we'll do that for about two or three weeks and then we'll go live and the goal is to be 100% paperless invoicing for FY20 and is this going forward or are you going to go back as well this program, the other thing that distinguishes this program from Docuware and then the third program that we looked at which is Laser Feesh is that those are really document storage and management programs that happen to have a workflow feature attached to them this is really more focused on the workflow and so it also has storage in it searchable and you can pull things back up you can print them for grant requisitions or for the auditors with the audit trail but this is much more focused on allowing small and mid-sized organizations to utilize the technology to make them more efficient in this approval and workflow this workflow process so no, so the answer the answer is no, we won't be going back and scanning things of the 46 staff who sent this message to the videos how was the reception the reception has over been overwhelmingly positive so I have sent this all out and I received a couple of e-mails back, really excited I was just about to order a new stamp I'm so glad that I have it this is great one, asking about Docuware, making sure we vetted we really explored that since the town had already invested a lot of time and money in there and I was able to answer those concerns and the follow up to that was great I just wanted to make sure you knew I've talked in person to about a dozen different department heads and staff, all of whom are excited I've addressed some concerns that two different departments had some concerns about really that what happens if I put are my invoices going to get lost and so I really think that this addresses it because once it's in, it's in there's none of this shuffling and finance is pumped I'm excited too really? Courtney is thrilled one of the things that she's been working on is for some grant requisitions and she'll look at me and say, I can't wait I have to get up and go find this invoice I'm forgetting there, we're working on this I spoke to Brad Brad's all in Dr. Chief Cabarro he hugged me at the annual dinner he sort of hugged into me he said I want this he's like, I want this system he works at General Dynamics we're doing Stone Age stuff here this is how we do it and everything stops waiting for the Chief to come into the fire department to sign something he's a beat on call Chief he's not there every day so things stop I mean, Travis they were geeking out today talking about this site Travis has had to implement his own electronic system so he has to scan his invoices in and use Adobe to do his stamp because his handwriting is so bad I put him back out so that's a little time consuming for a special case I just want to say two things one is this is an outstanding example of a lean process a continuous improvement process I'm really impressed with how you've eliminated so many steps and you've freed up efficiency for everybody on staff I'm really well done Sarah I'm looking forward to seeing the implementation and the second thing I want to say is this is exactly the teeing up that is helpful to us thank you for sharing this ahead of time and for giving us real world examples of why this is an improvement thank you, it's very helpful thank you all for that feedback so that we could get that any other questions, comments? sounds great do you want to hear more? one last comment you have a department head in the room he has to do this system he has to do yes no exceptions, is that what you're saying? no exceptions no more invoices in Gaelic thank you I know there's like no I don't we didn't mean to cut you off the thing is this has been something that I've been working on in and out of for ten years now having it come back around is just thrilling it's comforting to us that you're very familiar with it but you think it's going to be a great idea it might be a little more shaking but the fact that you're very familiar with it and I have all my training documents still from the last time around thank you thank you, thank you so much so we will move on reluctantly from paperless invoicing but now let me see, we did the consent agenda and we've done the reading file but we did not have a trustee comment opportunity I just want to make another staff relay a comment please pass on the thanks for the color coded calendar visual thinkers love color and that was hugely, I love that that was wonderful we've talked about that in our department staff meeting she was proud of that where she used to work, where she had three communities oh my goodness I wonder if she got this job we heard that where you're in but yes, thank you that was a wonderful addition I will impart that to her please do I will just add, so today the house passed out the bill that included the commuter rail study that is important for us after about an hour of debate about whether or not we should do it or fix potholes but we prevailed and so it's on to the senate good news, thank you thanks for taking money from our potholes we'll talk about that later that's all I got that's all I got along the lines of potholes you don't have any money for it I know hopefully it didn't bother you I haven't run this by the capital committee at all but one of the things that's become fairly evident is that residents are more and more concerned about the quality of our roads and the quality of our infrastructure one of the things I had asked staff to do is to look into what it would cost to increase the capital budget that's right, I'm sorry yes, you're absolutely right we have to discuss this a little bit and so not for the upcoming village meeting but to just start a conversation about potentially drastically increasing the capital budget so beyond the 7.5% that we're asking give us a specific number of mine to throw out a conversation starter what I had was and I don't have my email in front of me was to look at what a capital contribution of a million dollars a year would look like what's a bond of did I put a number to it? you asked Ricky to come back with some figures on how much it would cost to do a couple of roads and he came back with some information so I put together 1.4 million dollars and a model that I put together as one of the big impetuses for is knowing that North Street and Memorial Street and there's a third street whose name is escaping me within a short time period I want to say less than 7 years where each cost in excess of a million and a half dollars and in order to do that even in the 14 upping the percentage increase of 5, 7 and a half still isn't going to get us to the point where it's done within the next 10 years so knowing that's not going to get us done in 10 years to anybody who has driven any of those streets you know that the road probably is going to be terrible at that point in time so we're going to really fix the problem are you talking about a full rebuild including pipes yep so it would simultaneously address our aging pipe problem as well yep so the idea I think that you were basically saying is that instead of taking out a bond what if we just basically decided for however many years we're just going to increase the capital contribution from I think it's 700 approximately Sarah 700,000 what are we doing right now are you talking about just the capital or the capital plus the rolling stock just capital not rolling stock so if we're talking about that then just capital is 365,000 dollars you want some numbers and so that's a $92.15 a year on the average $280,000 home if we take that up to a million dollars that's a total of $252 and 17 cents on the average home we're talking about an additional $160 a year going from the 365 to a million we could model setting that up so did you also think about doing that in conjunction with the local option tax I would love to see that happen it's one of the things we talk about at the capital committee with the timing of it one of the things I've been hesitant on and slightly concerned about is to have a vote to approve a local option tax at the same time as potential voting around consolidation wouldn't want one to harm the other but at the same time from the data that has been shared the million something from the local option tax would fix this and it would stop I had the same concern but I realized that we have November 2019 before we have November 2020 so we could conceivably if we did the research this year we could conceivably do it this year I was very concerned that if we conflated a huge decision on taxes and a huge decision on governance that we would throw off both of them and I would much rather see that personally instead of bonding one of my biggest irritants with bonding is if you take out the whatever number Sarah said in the 20 years you would have paid back much more than that it would cost us a heck of a lot more and a local option tax would spread the pain to everyone who uses our roads including all of those trucks and the companies that bring those trucks in so additional $420,000 in interest on a $1.4 million or 20 year bond at the current rate that's a lot and then it hinders our ability to bond for something else like a fire department or a new pool or whatever we wanted to do just curious when you say that spreading the burden to everyone including the trucks that come in I don't get where you're going with that can you explain that well so Lowes Hanifords if there's a local option tax on purchases in the village though I'm talking the village not in the town this is not going to be a town this is going to be for the village my recommendation would be town-wide and we would have to talk at this level Andrew's talking about the village so I'm just trying to get that and a lot of that is going to be through traffic through traffic you can't do it right one is the clarification my personal opinion I hear what Andrew's saying and I agree with that the whole thing with bonding but I also know how difficult it is when we're raising the tax rate by this is like oh yeah what percentage would that be an increase there well it's an additional almost 6 cents to go through the 365 so what is that 10-20% it would be an interesting that's the shock value of none but it would be an interesting conversation to have no doubt Andrew one of the things that in speaking with some residents many have said yes I would pay more in taxes to fix our well you know what though so let's throw out a number to see how it would go or say if you'd like to increase taxes by 20% here's one path I agree with you in that but you know what though it's like anything with taxes comes down to when people want to spend more in taxes okay anybody the United States government IRS if Bill Gates Andrew Brown wants to give more money pay more they're more money you're more than one don't expect everybody else to be taking that mindset it's easy to get a core group of a few people or a bunch of people there a very pro community or state or government at any level and be for something but to expect all others to do it and here we are talking about low income housing and how difficult it is people to get by around here and now we're saying we're going to get everyone with a tax increase I mean just I'm not keen on the idea so I remember before we went with the three million dollar bond that we did several years ago we did a straw poll at the end of the village meeting and I think we were very surprised that the majority of people in the audience were like yeah well bond so I mean maybe we need to start floating some ideas out there I think floating ideas is the best it's the best thing right now because I think there's pitfalls with each one of them you know the the local option tax what I saw at the last time as I recall were things like receipts people order something online so yeah you can do pay the tax which is very complicated thing and we didn't have all the answers you can do specific things and we went to see the commissioner of taxes to ask these questions and there are some things that you can do you can charge it on certain things and not on others so we can probably be a little bit more intentional on how that worked just to clarify the local option tax if we did if that was something that whether it's whoever the village my understanding is that if we take the one percent the one percent a portion of that goes to the state we're not getting the full one percent so that's clear to everyone in TV land 30% goes to the state community wide I don't remember the exact million but it's in excess of a million dollars four pound wide to do a pound wide of local option tax that'd be about what our numbers are showing I'm not necessarily opposed well you could do a combination you could do a combination of increase and I would also say if you got to do an increase maybe get away from our current systems of having it's a general fund tax and then we take a certain amount of the general fund and move it into capital appear on the tax bill as a capital tax or call it road maintenance tax or something like that or other things it's only going to be paying for have some kind of a Q&A for village meeting do another straw hole kind of thing do some kind of interest I think more than it's a little quick for something for annual meeting which is next week also more than just annual meeting because there's a lot of people that don't make it we have 200 people that show up maybe 200 plus or minus that will show up to the annual meeting we have 10,000 residents while tax paying residents obviously lower than that but still in the community of roughly 10,000 people on the website we're talking about putting why don't we just ask at the end of village meeting because it's all over from porch form people are thinking about it so then after that do a survey how about Andrew in our after the budget's approved and that business do you want to put something together do you want to have a show of hands do you want to try that that's what we did last time alright, want to do that it's certainly not my thing we're just wondering we've heard from a lot of you that you're not happy with the streets and the sidewalks here's some ideas what do you want to do can I steal some of yours at the same time of course sir you put some numbers on it we're probably between what we'll talk about it next time all that extra time you have now that you've remind the whole process clean your closet it gets worse before it gets worse thank you any other questions comments, trustees thanks for thinking to that Andrew very good so at this point we're at the bottom of the agenda and I will make a motion that the trustees enter into executive session for the purpose of negotiating securing a real estate or a lease option pursuant to one VSA 313A2 and to include the unified manager assistant manager and community development director in the meeting any further discussion all in favor opposed and we'll take a short break while we clear the room thank you