 I'll go over to Faro. Can we test your audio please? Yeah, sorry. No, you're great. Thank you. I find everybody. All right, we need one more person to make quorum. So we'll have to wait until that next person comes on. Oh, I see a member divine in the attendee waiting room. Can you move her over please? Writing her now. Thank you. Thank you. Looks like we have a quorum. So welcome everybody. To the last media advisory board meeting of 2020. All right, I would like to call us to order. Danielle, can you do roll call please? Yes. Member Shaparo. Member Cruz. Present. Member divine. Member Foster. Here. Member Harper. There he is. Okay. Sorry. Member Ocania. There you are. Thank you. Member caribbean. And member Roberts. Member Caribbean. Member Roberts. Are you here? No. Co-Vice Chair Graves. Co-Vice Chair Moore. Are you here? No. And Chair Barnett. Present. All right. So we have all members accounted for except for Co-Vice Chair Moore, Member Caribbean and Member Roberts. Thank you. Thank you. At this time, I'd like to go to public comment. There are no hands raised for public comment. Thank you. At this time, I'd like to go to item number three or minutes from the November 18th, 2020 meeting. Can I get a motion? Member Ocania, do the motion. I'll second. Unless I think Shaparo, did you see. I was going to say I missed last one. I'll second. Perfect. All right. Well, I guess we'll roll call it again and make it easy. All right. One moment here. Okay, good. I'm on. Sorry. It's a little different working from my laptop here. Let's see. Member Shaparo, you said you were absent last time. Correct. Member Cruz. Yes, approve. Member Ocania. Yes, I approve. Member Ocania. Yes, I approve. Member Foster. Approve. Member Harper. Member Ocania. Member Ocania. Sorry. Yes. Okay. Thank you. Yeah, I approve. Okay. Thank you. Co-vice chair graves. And chair Barnett. Approve. All right. Thank you. Thank you. Member Ocania. Thank you very much. I have a question. I have a hand raised for public comment. Thank you. At this time I'd like to go to item number four, which is cab member announcements or cab announcements. Are there any members of the board have an announcement to make. I could hear you raise. I think you remember my own here. I did attend the West End neighborhood meeting that recently occurred. I'd mentioned it at the last meeting, so I thought I'd bring it up. And they are extremely well taken care of. Therefore, numerous city officials there, fire police as well as our now mayor, Chris Rogers, in his capacity as a council member at that meeting. But I would love to bring up that there was a little bit of like the grant confusion around neighborhood fest and where that stands and how that's gonna potentially roll out. And I have no doubt in my mind that Danielle, you have already sent information to those that have got the grant in 2020 that it will be able to roll over into 2021. But I would just say that more than likely if the West End neighborhood is any indication that that information might want to be sent out again, just to confirm that with different neighborhoods that received the grant and to have them feel more comfortable that it is moving forward. And there's just so much uncertainty with even 2021. So I'm sure that there's still questions out there. And this is a very well-organized and well-oiled group. So if they have questions, I'm just assuming that others do as well. So I just brought that forward. Thank you. Since you mentioned that, I would also like to bring up that Kiwanis Springs is trying to build a community garden as well. And I was interested in basically the same thing with their standing as far as the community garden funds go and neighborhood best. And I don't know, we were able to provide any kind of assistance in the future for them. Any other announcements from other CAB members? All right, we'll move on to public comment on this. There are no hands raised for public comment. Thank you. At this time, I'd like to hand over our facilitator agenda to Leslie, our vice chair for items five through eight. Thank you. And I'll bring forth item number five right now, which is staff updates. And then I'm gonna take that with the three items. One moment while I pull up my notes. Okay, so staff updates today include the community empowerment plan update. I'm very excited to report out that I have finished the first draft of the final report as of like 20 minutes ago. And that report is now in the hands of Magali and one other staff member who are doing the review. After the review, we will send it off for translation. We'll also be presenting it to our community empowerment plan team, our internal team to review. And then it will go out in early January to the community to look over. And that includes the listening session groups that we engaged with to make sure we got everything right in the report. And then we will be taking the report to city council in February. As far as the report goes, we engaged a total of 280 people total through the community empowerment plan of which 265 of those people were from our BIPOC communities. And around 215 of those were through our listening sessions. In addition to listening sessions, I believe I mentioned this previously, but we also analyzed public comment in the city council meetings from June and July. So the analysis of that public comment is included in the report. What I can tell you are some of the actionable items that are currently being implemented by the city that have come out of those listening sessions and public comment during those two months. Currently include the development of the chiefs community ambassador team, which the acronym is CCAT. The applications for that team are currently out right now and applications are due by the 22nd. So they were actually due yesterday and we extended that deadline. I believe we have about 50 or so applications in. So there's still time to get those applications into the police department. In addition to that, SRPD is working with the CAHOOTS program in Eugene, Oregon and other departments here at the city to develop what they're calling a model for response to mental illness and homelessness. So it's a program similar to CAHOOTS, which will have its own name. They're hoping to have the draft of the program ready to share with the public safety subcommittee meeting in February, 2021. And that includes staff roles and responsibilities, a budget, what the key components will look like, community, they're currently engaging with the community around that, key community stakeholders as well as working again with the CAHOOTS staff from Eugene, Oregon. And they're acting as a consultant to SRPD as they put that together. And it will also include hopefully a request for a proposal for our local nonprofits who would serve as the program lead for that. So again, we should be, we should have a draft in February, 2021. Multicultural Roots Project, I've talked a lot about that, which is another project that has come out of this, ethnic studies with the CAHOOTS pilot program. The, we have completed the pilot program and are currently evaluating the program and we'll have results here, hopefully within the next couple of weeks. The Santa Rosa Police Department Low Rider Patrol Car, I mentioned that, that's a collaboration between Sonoma County Low Rider Council and the Police Department as well as community engagement staff. We're hoping to have the car released to the Sonoma County Low Rider Council to begin work on, hopefully by the end of January, 2021. In addition to that, we have two pieces that come out of the open government task force recommendations and the newly adopted open government ordinance, which I'll get into later in the agenda. But two of those items that are currently being worked on are the Citizens' Guidebook, which we're doing in collaboration with the CAHOOTS Empowerment Subcommittee and then also Improving Language Access. So again, I'll talk about those two pieces though, later on in the agenda when I get to that presentation. So that is my update for the Community Empowerment Plan. Moving on to the next update are CAHB appointments and recruitment. So we are ending 2020 here and we have a lot of seats opening. And so I wanted to let everyone know if your term is about to be up and you'd like to continue serving on the CAHB. If you're a first term member, all you need to do is write a letter to the city clerk's office, stating your desire to remain on the CAHB. If you have served more than one term or two plus terms, then you'll need to actually fill out a new application and submit that to the city clerk's office. So if you haven't done that yet and you want to continue serving on the CAHB, please get that in as soon as possible. We do currently have two at-large seats that are open and then we have, it looks like, five other seats that are also becoming available, including one at-large seat and a couple other area seats. So again, if you sit in one of those area seats, please submit your application if you want to continue serving. The other update that I have, I actually don't have a whole lot of information about this, Magali was supposed to send it to me and she didn't, but city council just approved yesterday in their meeting a contract with a group called the SEED Collaborative, which we'll be doing work around racial equity, inclusion and diversity for the city. I was hoping she would send me that information so I could share it with you. However, I did not receive it in time for the meeting, so I will hopefully have that for you next month. However, you can take a look at the city council's meeting recording from yesterday. I believe it was in Consent Items. That is where you'll get information about that particular contract and the work that they'll be doing. That is it. Thank you. Now I'm sorry to miss that. I was busy writing notes. I'm gonna look that up in the Consent Items that was fun to hear about. I'm excited about that. Turn it over now for any questions or comments you may recommend that I saw on your hand up. Yeah, Daniel, I just had a quick question about the term. So how long are appointments? Is it just a one-year term and then we're supposed to sign up or how does that work? Yeah, good question. It's actually the length of your council appointing council member's term. So it's four years. So if you're appointing council member, if they're leaving the council or they left the council most recently and have been replaced by a new council member, then your appointment is up as of December 31st, 2020. Council members have until, I believe the first meeting in February to make their appointments, their final appointments to all boards and commissions. So again, if you have not gone your application in or if you haven't sent the letter into the city clerk's office and you want to continue, please get that in right away because I know that the new council members particularly are looking through those applications now. Great, thank you for that question and for that clarity. If there's any other questions around that or any of the other items that Daniel brought up, member Harper? A couple of questions about the ambassador team. You said you have 50 apps at this point. What is going to be the size of that group? I think the final size of that group is up to the chief. We talked about anywhere between 12 to 15 people. Yeah. And then Kahoot, you talked about Kahoot's. Yeah. Well, is the police department the lead on that? Yes, they are. Okay, and I'm wondering, so the public safety subcommittee is for the council now? Correct. Okay. And then I wonder if that would be a good thing maybe after the council, the subcommittee looks at it for us to look at because I think that connects to what people have been asking. Yeah, definitely. If you're interested in that, I would encourage you to put it on the upcoming or future agenda items when we get to that item. Perfect, thank you. Mm-hmm. Great, thank you for those questions. Chair Brown, do you have a question? I have two. One, is Magali have like a meeting conflict on these board meeting nights? Because I mean, I noticed that she hasn't been on the call. And two, when the new CCAP program comes forward, I wanted to know, because there's been, there's already been some confusion around it with in terms of, we have the community advisory board, what is this? And so I know we can bring it as a future agenda item, but I'd prefer that. I know it's also being worked on actively. So I think it would make more sense to reach out to Ray and see that something, when the time is appropriate for them, you know, basically come into the cabin, letting us know more about what their goals, objectives are, and then two, if there's areas where we can collaborate, in particular, I feel like there's a linkage point with NeighborFest, even though it's further later this year. Yeah, definitely. Again, I'd put that on future agenda items when we get to that. And then your first question. So yes, the last couple of months have been really difficult. I think it was like back to school at one point for Magali. She actually had one presentation she's doing, but she also had two deaths in her family at the same time this week. So she's taking time for herself also this evening. If there is an emergency that comes up during our meeting, I can message her and she can jump on, but she needs some decompressing time this evening. Thank you for that update. Yeah. Thank you for those questions, and I'm sorry to hear about those incidents for Magali and wish her all the best. Any other questions or comments? I'm not seeing any hands up. I will ask about the chief's ambassador team or the action team, and those 50 applications, are those, is there a committee looking at those or is that the chief that is actually looking at those since he's heading that up? There'll be a national committee and internal, which will include like myself, the PIO from the police department, their outreach person, and then Lieutenant Cooker who is leading their community engagement team for the police department and who's kind of overseeing it. She'll also be part of the screening. Magali, I believe, is invited as well, and then we will, after our review, so they're doing initial screenings right now, and then after our review of all of the applications, we'll send our recommendations onto the chief, and then he will conduct interviews with those finalists, and then he'll make the final selections after that. Great, thanks for that, and congratulations on the draft of the beauty engagement project plan update. I can only imagine that was very challenging and a lot of information, so we'll look forward to seeing that. I can tell you guys that the reports are about 26 pages long right now. Yeah, but necessary. There's a lot of necessary information and historical context in there, so yeah. That's great. That's great. So at this time, if I see no other questions or comments, I'll ask for a public comment. There are no hands raised for public comment. That's great. Thank you. And with no further comments from the board, we'll move on to our scheduled items to our agenda item 6.1, which is the proposed streetlight pole banner policy. And I see that we are being joined and he is here right now. It is a famous staff member and program specialist with the Economic Development Division. He has a lot on his plate and he's joining us. Yes, I see you. Rafael Rivera, thank you so much for being here and for giving us this report. Thank you. My gosh, it's such a pleasure to be here this evening and we thought you all in preparation for the holiday season, happy holidays to everyone. I hope everyone has a safe and happy holiday under the current conditions. So good evening, distinguished members of the Community Advisory Board. My name is Rafael Rivera. I work in the Economic Development Division of the city of Santa Rosa here, along with Raisa and Tara Thompson as well as Eileen Cleary. And I'm here to kind of give you a quick snapshot of what I'll be talking about at the city council on January 5th, 2021, which is right around the corner. And this is a very exciting policy that we have drafted since we had been lacking for some time such policy. So I'm gonna get into my little script here but I'm also gonna go off the script. And I got a PowerPoint presentation, which I'm not sure if it's going to appear in just a second. Thank you, thank you. All right, so basically the purpose of the presentation is to bring you awareness about this city of Santa Rosa policy that doesn't currently exist. And that's why we are going to council on January 5th, as I said, we currently have a couple of city codes. For example, the Santa Rosa City zoning code and I'll get to the next section of the slide in just a second, I just wanna highlight these two sections that have somewhat to do with advertising as well as banners, but do not address the importance of a street pole banner policy. So the Santa Rosa zoning code 20-38.040 regulates temporary hanging banners not related to the street pole banners. So these are banners, for example, like the grand opening of a restaurant or a Denny's and it here or something like that. And then council policy 00-70 outlines the city's advertising policy and guidelines for promoting non-city services on city-owned facilities, equipment and social media sites. But the goals of the street light banner policy and I'll be going back and forth between the word banner and street pole banner, it's a little bit of a mouthful there, is to basically establish program regulations and procedures. It is to ensure safe use, introduce an application process which we all love in city government as well as associated fees and to help promote place-making enhancement, community-oriented events and activities. So having said that, may I please go to the next slide? Great. So I've already talked a little bit about the goals but let me just give you some background about this interesting policy. So neither the, like I mentioned, neither the code or the council policy address a comprehensive street light pole banner policy designed to establish uniform regulations and associated fees for banner placement by non-city entities such as nonprofits and neighborhood groups. So the adaptation of the street pole banner policy would fill this gap. The street pole banners are typically used as a promotional and place-making enhancement tool as you all know, if you have visited other cities throughout the Bay Area or California or throughout the United States and such. Along these lines, Santa Rosa has a lot banners, citywide on city-owned light poles on an informal basis for programs and projects to really associated with city departments and divisions as well as for select nonprofit organizations that have worked through the city manager's office or have used pole banners prior to recognize the need to develop a policy. So this sort of loosey-goosey process has been going on for quite some time. So we did an assessment, conducted a survey and then decided that a policy was the most appropriate way to go to, again, establish some procedures and regulations. So within the city, the demand for banner displays has generally been driven by our Economic Development Division for seasonal and event-related uses such as Ironman and Santa Rosa Marathon and some others. Non-city use of street pole banners include Railroad Square Association, the Rose Parade and the Wednesday Night Market, to name a few. New requests for banner placements have increased over the last couple of years from events and organizations such as Sonoma County Pride, the Centers of Junior College as well as place-making desires such as from the Sonoma County Museum and Memorial Hospital. The Economic Development Division staff in coordination with the Public Works main divisions were charged with facilitating the locations, hardware purchases, scheduling and the installation of banners on the street poles. Installation and removal of banners has been performed throughout all this time by our Public Works Department, which has impacted their core services delivery bandwidth. With banner interest continuing to rise, we have seen an increase in recent years, namely from event producers but also from neighborhood groups and nonprofit organizations. The proposed street pole banner policy is intended to provide, again, as I said, a clear and fair permit process where none has existed before. Next slide, please. All right, so to that end, here would be some typical uses of these pretty banners that hang on our street poles that are, again, owned by the city. So the typical uses would be recognition for armed forces, military service personnel, pride month, events such as Ironman, Wednesday Night Market, placemaking, community benefit districts. You are now aware that we have two of these, one in the core downtown as well as rural square and seasonal and historic recognitions, non-religious public facilities, such as the museums, library and schools, Santa Rosa Junior College, et cetera. So the ineligible banner uses would be, of course, violation of the Santa Rosa City Code, violation of the council advertising policy as that content relates to banners, activities not open to the general public. We want to have these activities promoting activities that are open to the general public. Commercial, political and religious content and then images or messages inconsistent with these guidelines. Next slide, please. All right, so in our research, we kind of dig around and learn by calling and actually visiting other municipalities that many of these programs actually exist and there were other policies somewhat similar to the ones that we'll be introducing in January, but basically the city of San Rafael uses three particular streets where they place the banners. They have a very low cost, but they require that an installer does do the installation for the particular party interested in displaying the banners. San Leandro has an application fee, Napa as well as some other cities that you see there, outline. Ranging in different prices, but the interesting part about doing the research was that many of these municipalities were in the banner installation business for some time. However, they decided to completely turn it over to an independent installer. And that's the approach that we're going to go with here in Santa Rosa. Next slide, please. Okay, so moving on to the process. So it's going to be a very simple process. And again, this is open for in the policy, we define the groups that will be able to take advantage of the utilizing these street polls. And they will be nonprofit organizations as well as neighborhood groups with a governing body. So as part of the process, the private organizations will, let me see here, will exercise quality control and street poll banner availability by introducing an application process that will be completed by the interested party. And then we'll go ahead and do the content review and make sure that it applies to all the regulations that we have adopted in the policy. And then that particular organization will also provide the information related to the installer. So once that first step is approved in the packet that will provide the information on the design that is going to be used for the banner, the dates and we'll be able to provide the poll availability. Upon the application approval fees will be assessed and an encroachment permit will be issued. So there are approximately a hundred polls with existing banner hardware within the boundaries of the general plan downtown area. And this is the most requested and historically used area for the banner placement. Going back to the process, once the application, the pre-application is approved, then the applicant will be moved down to the encroachment permit. A traffic control component will be added to that encroachment permit process. Insurance documents will be requested by the installer and then the installation will also include an inspection by city staff to make sure that the banners are installed correctly. Moving on to the fee section, which is on the next slide. Thank you. Basically what we want to do is provide a clear regulation and by shifting the responsibility of the installation and removal of the banners from our street crews to the private sector, the banner program provides an accessible pathway for banner placement in support of place making and promoting community activities. So basically the city's role is to facilitate coordination among organizations, minimize the scheduling conflicts and ensure public safety. Banner applications will be available at city hall and also online. So the pre-application will be a non-refundable $45 fee, then it moves down to the encroachment permit part of the process. And that has a fee of $128 and the traffic control plan is $147. Once the banners are placed, then there are some inspection fees that will apply and they range between $75 to $225 depending again on the amount of banners that the particular party is planning to display or install. Next slide, please. Okay, so here's just some requirements and these are outlined in the policy as well. And basically what we're asking here is that they follow these guidelines, these measurements because many of the polls already have the hardware installed and these are the measurements that would require for those bars to meet with the banner. There is a caveat regarding if the particular nonprofit group or neighborhood group is interested in finding a sponsor to help pay for this whole process. That particular entity could have their logo added to the banner, but it shouldn't be any larger than 15% on the placement on the space of the banner. Okay, next slide, please. All right, so let me go back to my notes here. So again, our role is to facilitate, coordinate with the organizations and help them walk them basically through this process. Let me see here. So then upon approval of the applicant, all the fees will be collected and then the installer will eventually go out there and do the installation. And as part of our research, as part of our outreach, I mean, we did make two presentations to the Economic Development Committee. We were actually supposed to go to council right before the news came about regarding the pandemic. So we had to scrap that. And then we had another presentation schedule in November, but unfortunately we had, of course, the fires. So we also talked to the downtown organization and received a lot of positive feedback. In fact, they have already been part of this process. And currently they have 72 banners installed throughout downtown. They're beautiful. They express a lot of happy statements. And they were able to participate in this process. Even though the policy has not been implemented as of yet, we tried it with both the DAO as well as with the Sonoma County Pride. We basically gave it a run. They used the application that we drafted and some of the steps that we have incorporated under these guidelines. We also spoke to the Santa Rosa Chamber of Commerce, the Hispanic Chamber, received a lot of positive feedback, Railroad Square as well. I'm making this presentation this evening with you all. And we also spoke to the LBC, the Wednesday Night Market folks, as well as Sonoma County Pride. So we cover a lot of bases. We wanted to speak to more neighborhood groups. We had difficulties identifying a few, but again, we'll be able to facilitate if those groups are interested in participating, regarding the process and perhaps coming up with ideas on people that may be able to fund or help sponsor some of these banners. Next slide, please. All right, so then again, we'll be going to council on January 5th to make the recommendation for this policy to be adopted. I think it's a very exciting policy and I believe that many organizations will take advantage of the use of displaying banners and put colorful displays along our downtown corridor as well as some other areas throughout the city. So the policy applies for the entire city. Of course, the downtown core is more heavily requested for the display of banners, but there are a lot of street poles along the Rosalind Corridor, Sebastopol Road, Yuluba Avenue, Stony Point, et cetera. So we think it's gonna be pretty popular and that concludes my presentation tonight. And at this time, I'd like to open it up for questions if you have any. Thank you. Great, thank you so much for that very thorough presentation and opening it up to member comments and questions from the board. Do I see any comments? Member Afanya? Hi, thank you very much, Mr. Rivera for coming. That was a great presentation. I am really looking forward to seeing more organizations participate, especially just in comparison with San Francisco. They have a lot of really beautiful ones that are up. I just had a couple of questions for you. How long, for the price point, how long do the banners get to stay up? And then will the city be providing applicants with a list of approved installers? I can imagine it would be difficult to go out and find somebody to put those up unless the city was able to maybe offer some connections. Yeah, we're working on such lists. And so definitely there'll be a list provided. There are only very few that do this type of work. It does require a truck and one of those trucks with a bucket, with a person bucket. And then Sonoma County Pride, for example, has utilized one in particular. And I'm not sure if that was the same person that was utilized by the DAO. But in terms of the length, we want it is explained that it's prior to the particular event, we want the entity or the organization to give us at least three weeks in advance so we can begin the process of approving the permit and such. So if that event is coming up within three weeks, we do want the banners up a few days prior to the event. And then of course, following the conclusion of whatever that event is, we are providing specific guidelines as to the days as to when the banners are to be removed. For example, the Sonoma County Pride is an entire month. So they were allowed to have the banners or they were approved to have the banners for the entire month of June. And they were quickly removed after the end of June to give room for the banners related to Ironman, for example. And then for the DAO, it is 30 days, I believe, and these are all of the banners. So they'll be coming down by the end of December. So it is specified in the policy. One thing though, for the banners, and we kind of tossed this around a little bit because the railroad square district has had their banners up for many, many, many years as well as some neighborhood banners. So also in the policy, there is some discretion by the city manager and designee that there will be some flexibility there. So we could potentially see railroad square banners be out for six months and then revisit. And if there's a situation that there's an interested party in installing banners, then we will speak to that organization, remove those banners, place the banners of the other organization and then reinstall the banners that were already up there by their installer. So this is all done by private parties. Thank you for that question. I feel all of the questions gonna come to you on even some of those questions. Member Foster, I see your hand up, I believe. Yeah, I'm wondering, do you have some sort of a DACRs or one on the city's website that explains a lot of what you just presented to us? You did a great job. So that we could talk to people and kind of send them information as they might inquire about this. Yes, thank you. There's already the announcement on our city, on some of our city channels. However, the policy has not been adopted by council as of yet. It will be introduced in January 5th, as I mentioned, but there are a couple of documents already up. And I was just doing a research for the advertising policy earlier today. And I ran into some web pages that already have the drafted policy as well as the staff report and a few other items. So I can look for those links and send them to Danielle and she can forward them to you. So you'll create a marketing piece after the 5th of January then? Oh, absolutely, yes. That's already in the works. And yeah, there'll be a page dedicated to, just like some other projects that I worked on, the community benefit districts, that will reside in the economic development divisions page. And yeah, there'll be the web links, the application and basically the work for the community to take advantage of using the street light bulbs. All right, thank you. Great, thank you for that question and member Devine. I saw your hand up. Hi, yeah. What I'm hearing is that would be the potential loss for the community to be able to place the signage like if the lost dog or a garage sale, like for instance, would they be fine if they left, if they put posted a sign up there for Dave, if they decided it or how would that work? Yeah, these are more banners for placemaking and promoting community functions or events. The one does not have the other. Yeah, not necessarily for, for example, a lost dog, that wouldn't necessarily meet the criteria of the policy. So if there's a particular group submits the application, they want six banners up with the image of the lost dog, that probably wouldn't meet the criteria. So that application most likely would be denied. If that's what you're asking, right? Well, I'm asking if somebody were to post signs as they have in the past and on the polls and now that's being charged for if people would be fine or something for using that space or if, how that would work. I don't know if they're going on the polls, I post downtown, I mean, that's quick. Yeah, well, are we speaking about posting flyers or posting banners? No, like flyers, like like garage sale, like whatever, like whatever we typically see in the city on polls, other than events announcement. Yeah, well, for lost dogs and missing folks, I think you have to, there's some other guidelines that you have to follow to place those particular flyers throughout downtown, for example, many people do it and get away with it without necessarily getting the proper permission to do so. But many folks are pretty good about in some cases about removing once the child is found, the dog is found, et cetera, of removing those, but they have to go through a proper channel to place particular flyers of advertising or lost dogs and things of that nature. It was under the impression that the regulations were just that you had to have your name and phone number in case the property owner wanted the sign taken down, because I'm an event producer. So I have posted signs and I looked at the regulations, I thought that was it, but I'm not sure. And I just had one more question. This is because events, some people who are in events have not been able to work for the past year now because their events have been limited. So if that's who we're charging to put these, boards up, it seems kind of unsupportive or if it's the nonprofits and the communities that have been kind of suffering due to COVID-19, I was wondering if there's a way to work around that or if there's some type of, I don't know, I'm not sure. So the question is if there's a way to go around working with private companies or... Or if it's been a consideration, the fact that many members of the community that are in that particular field or have not been able to work due to COVID-19. Yeah, well, we definitely want to keep it open for nonprofit organizations as well as neighborhood groups. I think maybe you're asking about private entities. And... It's event production, just like similar to what I do, but many people that I work with and people that are involved in events and whatnot have not been able to have any events over the past year. So you see what I'm saying? Well, if those particular people are interested in... In their hometown? I feel like right now, I feel like I've paid a lifetime of taxes in Sonoma County and to know that we have not been able to work for a year now and then to have boards put up, it's like we're being charged for something that was originally free. I'm just, as far as I know, I mean, I've been able to hang time before, so it's just one more step back for us, me and some of our colleagues. Yeah, no, no, I totally hear you. If the particular entity is interested in putting up banners around the street light poles and they need assistance with some sort of a budget or sponsor, we can most likely assist in that regard. So I'm willing to, if you provide us with some information, we're willing to work with those groups. And if you want to talk afterwards, I'd be more than happy to go over some ideas as well. Oh yeah, wonderful, because the city has been very helpful in sponsoring events before. So that's why I was, my interest was that similar relationship with the community. I had to jump in just really quickly and I really appreciate just flushing out that question because I want to make sure that there's some clarity around it, if there's any public listening in or for the other members in the group having experience with the flag pole installation myself, being that I produced the Wednesday Night Market for many years. That the flag, the flags that we're talking about here that he brought to us in presentation are actually six foot long flag flags that go on the poles that are approximately 11 to 12 feet up in the air. And as I understand it in your presentation brought forth is that these are really large events that use this type of promotion like the Rose Parade and Sonoma County Pride, Lynxette Market, Ironman, and it's not the smaller private events. These specifically would be events that have to be open to all of the public to participate in or to view or be sponsored by the city. Or I think something that would be helpful to answer member Devine's question is that assistance from the city there is a community promotions funds that you can apply for any event producer can apply for. And then in Santa Rosa being associated with a non-profit in order to get funds from the city and that application process, I believe starts sometime in February and ends around the first week of March. All right. There's a good amount of funds that the council approves and even like the Railroad Square Music Festival. Again, the Wednesday Night Market, the Rose Parade, Sonoma County Pride and many others do get some of those funds. Even though the city doesn't necessarily sponsor the event, they are being underwritten a little bit by those funds or in-prime services. So my question is getting to a question and I hope that that helped a little bit because this is very, very different than let's say on a eight and a half by 11 flyer that someone just posts up on a flagpole that's about five feet off the ground or so, which I see all the time. And I do know that that is against regulations without clearance and the city and the DAO organization downtown does take those flyers off if you don't have approval. But in community, in little neighborhoods and things like that, they're probably up for a pretty long time if it's a lost dog. So before I get to my questions, member Cruz, I started hand up. So I'll go to you and then I'll reserve my question for just after you. Thank you. I'm gonna be really to the point and quick here. There's neighborhoods like the historic districts that want to put flags up on the light poles. So what you're saying is what I'm understanding is if they want to do it, they're gonna go through an application process through your department and their flyer, their banners will go up. But if there's an event that's happening, they could come down and then you guys would put them back up. Or how long do you get to keep them up because where was the historic district? Yes, well, that there is a caveat in the policy that these banners could potentially be up for a while. It's at this discretion of the city manager, his appointee that we could eventually have banners on for more than six months or so. We currently have the railroad square district, for example, to use that district as an example is that those banners will most likely be up for a year or two. But every six months, we're going to touch base with those organizations and remind them that we have a policy in place and that at any time, per the discretion of the city manager, we could potentially request that those banners come down if we have a request from another party that has an event in railroad square, for example, like a June summer festival or a Saturday farmers market, and they want and they need to have, they need access to those polls. Got you. So would it be, it would seem to be, I think this is the area you probably need to clarify because I would think that the neighborhoods are going to invest money into banners and want them to stay up. They don't want them, I mean, and I'm sure they would be willing to of course, take them down for like Ironman and whatever, but they're going to want them back up again because they paid the fee, they bought them. And I think you guys, I think that that needs to be clarified in the policy right away because it's going to cause a lot of problems. I can see potential. Yes, yes. And so again, a scenario would be that the Olive Street neighborhood one, or let's use the West End neighborhood, for example, let's say that three of these railroad square banners come to railroad square or enjoy railroad square up right along the corridor of the West End Street, for example, and a particular neighbor has the funding available. They decide to apply for the banner policy. They want six banners up. Then they would, with the help of their installer, they would install these neighborhood banners and that would mean that the railroad square banners that are placed there would need to come down. Now, if they are advertising an event, of course they could stay up for the length of the time of the event, but if they are going to be up for a longer period of time and basically bump the railroad square banners, that's where the discretion comes in and we're going to have to facilitate the priority and how long can these banners, for example, the railroad square folks can stay up and such. I would probably think that that should be clarified before you start even rolling it out because that is definitely going to be a problem. And I could see neighborhood associations, I live in one and they're wanting to have it and then they get bumped because Ironman's coming in or somebody and then somebody doesn't put them back up. I mean, that's going to be a sticking point and it should be clarified before you roll it out. If you don't, I just see there's going to be some confusion in our feelings. Yeah, yeah. Well, thank you. I appreciate that. Yeah, thank you for that. I would assume that some of us have been kind of scratching our heads on that one. Member Foster has another follow up question. Well, I'm assuming that in this discussion that say a neighborhood has a banner and for example, the railroad square banners, they're not paying for them on an annual basis. They're staying up until somebody else pays to use that space, like a billboard on the freeway. They're not necessarily going to rip the old advertising down until they have a new advertiser that wants that space. So it'll stay up until somebody else pays for that space. So I'm assuming that's the case, right? This isn't like railroad square pays for a year and then six months later, you're advertising somebody else, right? Correct, correct. And we did learn in the research that there are municipalities that actually are already charging for the use of the poles, but that's not the case here. The case here is basically putting the applicant through an application process, collecting some cost recovery fees and then allowing them to take advantage of the use of these public space, these poles. And I don't know, say, Luther Burbank Gardens has wants to invest in the flags. You don't want it to be a one time and then you only get it to put it up for a certain amount of time until somebody bumps you. You want to be able to put it back up again. So that's just, just throwing. Yeah, we'll clarify that. But yeah, thank you definitely for bringing it up. We'll go over a couple of scenarios and tune that up a little bit. And I don't see any other hands up. Member Harper, you are unmuted. Did you have a question? I do not have a question. Thank you, Rafael. That was a great question. Okay, yeah. And Leslie, thank you so much for bringing up the community promotions grant. I think if we do good advertising and we place the information on our city channels, depending on what happens next year with the pandemic and such, but I mean, those funds have been, I think this year they were suspended. But I think some neighborhood groups might be interested in taking advantage of that. I can already think of one particular party that would be very interested. And at least we'll have a policy in place to follow. And then so we'll have a better coordination. I do wanna bring up a couple of my questions real quick and one comment is one question would be, is there plans for this information once passed as a policy to reside also on the special event permit page and that area of the city's website because event producers already have a very challenging time learning or disseminating all of that information. And if you have to go to a different spot, I would imagine the economic development page would probably not be a natural source for them to go to. So kind of a question, comment there if you haven't thought of that one already. Another one is relating to what member Cruz was saying about the neighborhoods. I think the real key here to remember is that anytime that a neighborhood group or the railroad square association or even the downtown actual organization takes down their banners that they were that are somewhat of a place card holder or a promotion for an actual location, not an event. Then when they're having to put them back up, there's an additional fee. So that's, if you're getting bumped for all of your banners and let's say there's 20 banners, that fee can be quite large, whether it be your and the city's permit fees and not installation, but I believe it was inspection fees and the traffic control. If there's an app fee is small, but it adds up. But really the fees are going back to that private contract and getting them to put them up because I bet that's probably gonna be the most expensive part of the fees. Most likely, yes, most likely yes. And I'll need to double check with a particular installer that did the DAO as well as the Sonoma County Pride. I know that when they did Sonoma County Pride, they removed the Ironman banners, they rolled them up, they saved them. And then when they were removing, when they were up again on the end of June, removing the Pride banners, they reinstalled the Ironman banners, but to be honest with you, I don't know if there was an extra fee for that. I seriously doubt it, but I can double check and report back through Danielle. I would imagine that cooperation between organizations would be great to happen all the time, but I don't know that that would always happen. And then the other thing that I would ask and just kind of point out a little bit is about those community promotion funds is that there has always been a stipulation around those community promotion funds that if you were a receiver of those funds, then you received some kind of in-kind soft goods, hard goods, I don't know what you would call it, from the city. Like if I received community promotion funds, then I could maybe, and this might be changing, but this is what I've been used to, you could then access some of the traffic control apparatuses for your event. So I would ask and think about if someone gets community promotion funding, do they get any extra resources around or priority around these banners? Because that's always been an interesting relationship. So those questions, although they might not have come up in some of those focus groups, I would imagine once those community promotion funds roll out, they might come up at that time because we've had an odd year with COVID and community promotion funds didn't get used, events really didn't get put on in person, that question might have escaped everyone. Before I answer that or make comment on that one, the information, yes, we'll be on the events page and I work very closely with Tara. So definitely, we'll do whatever we can to have it in many different channels, so people are aware and it doesn't come as a surprise to some particular parties. But yeah, it's interesting, it's an interesting point that you bring up because I kind of know a little bit how the community benefits grant works, where we sometimes, if we need to charge for parking, then the fees aren't waived, but they are sort of like this in-kind process. Not, I have to correct you there because I don't want people to think the wrong thing. Parking is no longer part of that, it used to be. Oh, okay. But well, some other things that- Yeah, I guess just like barricades- The grantee, yeah. Access sometimes to those things, but events that don't get community funding, community promotions funds don't. And granted, I want to be clear that I haven't experienced that for over a year, so that policy might have changed as well, but it's just something to clarify. Yeah, let me talk about it with Tara, for example, who knows that process pretty well and report back when I get a chance. Thank you so much. Thanks for dealing with all of those questions. Those were all- Thank you for the feedback and the questions. I appreciate it very much. And again, the important thing is that we'll have a policy and I know the fees may not necessarily be so popular, but with member Cruz's comments, I'm definitely going to go back and play some of those scenarios and sort of fine-tune that area to seek the clarification needed. So thank you. Thank you for that. And at this time, I would bring it to public comment. Tara, no hands raised for public comment. Great, thank you so much. Thank you once again, Rafael, for bringing all of that information to us. Best of holidays to you, and we'll look to see how that goes on January 5th at the City Council meeting. Thank you so much. Happy holidays. See you next time. Moving right along to our next agenda item, it is 6.2, which is the Open Government Ordinance Overview Presentation Daniela, I believe. I believe you're on mute. Thank you. If I could get my presentation up, here it goes. Before I start though, I need to do a quick quorum check. So we are currently at eight members. So if anybody leaves, that will affect our quorum and we will not be able to move on. So I just need to make sure everyone is cool. You're not going anywhere, you're staying. Awesome. I will try to make this as brief as possible. As some of you may know, the City Council officially adopted the Santa Rosa Open Government's ordinance last Tuesday at their meeting. This was, I want to say, six years in the making. So it was proposed in 2014 by the former mayor's Open Government Task Force, and then the process of writing the ordinance started in 2016. So if we could advance the slide. So I'm going to try to provide you with a very high level overview of the ordinance, a little bit different than what you may have seen at Council if you were able to watch the presentation, trying to put it in layman's terms for everybody, because even when I was part of the process, it was incredibly difficult at times to understand. So first of all, what is Open Government? Open Government is a culture that values public engagement. It's focused on strong communication. It's where the city is open and transparent and honors the community and the community's input and invites participation and collaboration. Next slide, please. It is where openness is actually the strength of the organization. It balances expectations responsibly. It allows us to act effectively and timely for the community. It also ensures the public's health, safety, and welfare, and it's also fiscally and environmentally sustainable. Next slide, please. So a little bit of background on this. In 2014, the mayor at the time implemented the Open Government Task Force on December 4th of that year. They made recommendations to the city council on Open Government. One of those recommendations happened to be a Sunshine Ordinance is what it's called in other jurisdictions. The city decided to call it the Open Government Ordinance to Avoid Confusion because a lot of people don't, including myself, wasn't sure what Sunshine Ordinance meant when I first came on board. So at the time of development, very few jurisdictions in California had this type of an ordinance. So that included San Francisco, Oakland, Alameda, County, Valeo, and Berkeley. And I don't think there are very many others that have gone on to implement those types of ordinances since that recommendation was provided by the Open Government Task Force. We currently are the only one in Sonoma County that actually has an Open Government Ordinance on file. In 2016, March of 2016, actually, city staff provided a study session to the city council. This included the very first community engagement director. So I actually wasn't involved with that at the time. It was prior to me being employed by the city. But prior to that study session where they received feedback initially from the council on the original draft of the ordinance, they also had gone out to the community, to a variety of different community groups to get their feedback as to what they would like to see in the ordinance. The community engagement director at that time left later that year. And so the ordinance was actually put on hold until the new community engagement director was hired. But around the time we were ready to get that work going, the 27 wildfires hit, which pushed the work back even more. So it wasn't until 2018 that we were able to pick that work back up again. And the open government task force implementation subcommittee was formed, which is a subcommittee of the city council. It includes Mayor Rogers, council member Sawyer, and until last week, it also included council member Aldevaris. But we should be getting a new council member as part of that subcommittee here soon. And that subcommittee took a look at all of the major elements in the ordinance, went line by line through the ordinance, taking in public comment at subcommittee meetings throughout 2018, a little into 2019. And then we picked it back up here just recently in October. So next slide please. Okay, so the open government ordinance opens doors for greater public participation. It enhances agenda requirements, including earlier posting of the preliminary and final agendas. So the preliminary agenda, we have, let's see, oh, actually I'll get to that in the next slide. Sorry about that. It also sets up for translation standards, includes translation of council agendas in Spanish and other languages upon request. And also includes access to public records and public education. Next slide please. So the agenda posting, preliminary agendas, 12 business days prior to a council meeting. Currently we work at 12 calendar days prior to the council meeting. In addition to the agenda itself, the agenda packets, so all the meeting materials, the presentation staff reports need to be ready to go in that preliminary agenda as well. Noting that there is room if certain documents aren't ready on time or there needs to be edits to that. But all of those materials absolutely have to be ready by the final agenda posting, which is now under the new ordinance for business days prior to the council meeting. Currently we try to post, we actually have 72 hours per the Brown Act, but the city clerk's office makes an effort to post the Thursday before city council meeting. This new ordinance would require the city clerk's office to post the final agenda the Wednesday, so one day earlier to the council meeting. And like I said, before supporting documents will be published with a preliminary agenda once available. And so we actually had a brief overview of this today by the city clerk's office and they do update the preliminary agenda as they get documents coming in. They won't do it every single time they get a new document in, they'll have a schedule for that each day just because it stops other work that they have to do, but it will be updated on a regular basis until the final agenda is posted. Next slide, please. Translation services, all council agendas will now be available in both English and Spanish. Translation of the agenda in a language other than English or Spanish will be available upon request. Interpretation services will also be available upon request. However, I believe my interpretation of the ordinance is that we will now offer Spanish language interpretation. At all council meetings as well. Supporting documents are not required to be translated into Spanish. I don't know if you've ever had to review like a planning document or a very large report that would be nearly impossible to get done in time to be posted with the final agenda as well as we still have to do some cost analysis as to how much all of the translating and interpretation services will cost. I will tell you right now, this is very important consideration for the cab. So the ordinance only pertains to city council at the moment. We'll be doing some evaluation over the next six months. And then after we officially implement the ordinance come July 1st, there'll be annual evaluations as to how this is impacting staff resources and budgets. But I'll let you know right now that when we were translating or I'm sorry, providing interpretation services for the cab meetings in September and October, we got the bill for that. It's around $800 per meeting to provide interpretation services. We at this time do not know if those services are being utilized during the meetings. There's no way to tell. So our IT department is going to be working with Zoom to see if we can figure out how to analyze that. It may be that we're paying $800 per cab meeting or we did per those two cab meetings and we may not have had anybody. Who needed those services. So the other part of that too is that I would like to have a discussion with after I'm done with the presentation is if the cab still likes to move forward with providing those interpretation services for their meetings, we are going to have to do a lot of outreach prior to making those services available if we're going to be spending the money to do that. So that we make sure that we have people who are utilizing the services. So more on that to come next slide, please I'll get back to the ordinance. So another key element in the ordinance is public records. So the ordinance requires a public records coordinator for each department. Records requests can be made in person via phone or in writing. We have 10 calendar days to respond on the status of the records requested and the ordinance also requires an annual report from the city clerk's office. Now I have to say that we're actually doing all of this right now. So this is really just codifying what the city has already put into place. Each department already has their record coordinator. The larger departments have more currently. I am the one for community engagement. But again, we'll be evaluating this and letting you counsel know, hey, these public records requests do take time and we might need more staff to help us out with this as a smaller department. Next slide, please. Open data. So all data generated by the city of Santa Rosa and its department shall be open to the public for review unless the data is exempt from disclosure under the Public Records Act or any other federal, state or local law rule or regulation. Data will be made available in a single portal on the city's website. Right now we have the open data portal. I don't know how regularly it's used by the public and there was discussion at the first reading of the ordinance around how effective that open data portal is for this particular piece of the ordinance. Next slide, please. Public education. So this is where I think the cab comes in and some of the work that the empowerment subcommittee is working on. So the citizen guidebook that I mentioned earlier, the ordinance does require the community engagement office to create a citizen guidebook that outlines public participation and public comments. So how to make a public comment, how you would participate and why you would want to. City, government, structure, organization and responsibilities, government terms and definitions, how to make a public record to request and a general category of the types of records that we keep and that we maintain here at the city. Next slide, please. So additional elements include the process for appeals. So the ordinance goes into detail about how to make an appeal when dealing with public records. There's also an appeal process for violations of the ordinance and it also outlines who's responsible for administering the ordinance. Next slide, please. That is my very high-level overview in layman's terms of the open government ordinance and I'm happy to take any questions you have at this time. And now thanks for making that in layman's terms too. That's pretty beefy ordinance there. So any questions from the board members at this time? Member Cruz. When I look at this as providing access to public records and this has come up in a neighborhood conversation, just for an example, someone's not getting along and they make a complaint, a code enforcement. And then you go to code enforcement and you get, you're told, okay, there's a complaint but you don't get to have a copy of the complaint. So does this mean that that person would now have access to that information? Because it's like people are complaining but you're not able to know who that person is. Interesting. So are you, is that in regards to a city employee that the complaint was made about? It's just like one neighbor's not getting along with another neighbor and so I started to use the weaponized system to that kind of thing. So if someone were to say, this person is just harassing me and wanted to get the information but they were told they couldn't have that information. And so does this mean now that that person, if it's a public record, they would have access to that entire public record, including the person that complained about them? Yeah, I would have to check about that. I know that like when it deals with neighbors. So first of all, we have a new portal for public records requests. So it's called Next Request and actually really streamlines the process. So when I go in there as a staff person, I can actually see all of the records requests made this year. We have over a thousand right now that we have received this year. And it seems that there are a lot of requests for information about property, like who owns property on a certain street and permits that that person pulled. So yes, in regards to like their property, the permits that they have applied for things like that, it looks like that information is open. I would say that the types of information that isn't open to the public are employee records, closed litigations that the city attorney is dealing with. I think there's actually very few that are actually open to the public. Mostly the protections are around like protecting city employees and having their personal information shared. Is that indicated somewhere? Like these records aren't included in the Public Records Act. I think it's actually available on the city clerk's website. I will look into that and see if it's there. And if not, I will make the request that that information gets added. And that can also go in the citizen guidebook too as to what types of records are available to the public. Yeah, that will be helpful. Okay. Thank you for that. I definitely learned something that was called next request, right? Next request, yeah. And member Foster had a question, I believe. Well, I read the document and to me it just appears and what it's for is the interaction between the public and the government. It's not civil matters. It's not criminal matters. It's strictly the public's access to information about what the activities of the city council, the city, the departments, et cetera. It's not a civil guidebook necessarily. So that's my interpretation. Correct. That is an attorney, but that's what I saw. And thank you for synopsizing it. I thought we're gonna go through the whole document. That's why I read it. And I'm glad we took the short version, thank you. Yes, that was one of the many pieces of feedback we received from the public. And that, I mean, like I said, even myself as a staff person, I'm not an attorney. I don't have a legal background. So a lot of the language in that ordinance itself is can be very confusing to a lot of people. And so that's where the Citizen Guidebook comes in and that's where like presentations like this come into. I wanna make sure that the CAB has the information about the ordinance if you're asked about it and that you're able to explain it to your community context in the best way possible. So yeah. Great, and I wanna pay attention to the knowledge that you did ask for feedback during your presentation. So if you talked about the translation services and the expense of those translation services meeting, if we were going to ask for translation services at our community advisory board meetings, the type of outreach that we would need to do in order to have people utilize those services, and I understand fully and I hope everyone does that Zoom does not have the capability once you use that Spanish or any language translation services on Zoom to identify if anybody is actually tuning into them. So there are many, you know, when they're listening and there may be loads of people, we just don't know. There isn't anything to identify that. So at this time, would you like to phrase that in a better way than I just did so that you can get some feedback and we can go around the Zoom monitor here? Yes, so as I mentioned before, we did provide interpretation services at CAB meetings in September and October. And we'll see, so actually let me give you a little bit of context behind that too. There has to be a minimum of two interpreters available for each meeting, that's why it's so expensive. So each meeting comes out to be around $800 per meeting for interpretation services. There is no way for us to tell or the interpreter even to tell who is on the line utilizing those services. So it doesn't, like I can see everyone participating here in the Zoom meeting, but if we had the interpretation services available, I wouldn't know on the list who's utilizing those interpretation services. So, and again, even the interpreter doesn't know. They can't see or hear, they're just interpreting what they're hearing from the meeting. So at $800 a meeting, you know, Magali and I feel that it is an important service to offer at a meeting like the community advisory board meeting. We both agree on that, but if we're going to be spending $800 a meeting that's coming directly from the CAB budget number one, number two, we wanna make sure that we are making the best use of that $800 per meeting. So we are gonna have to hit the ground hard with doing outreach to make sure we are getting residents who speak Spanish to participate in these meetings and utilize that service. So I wanna put it out to the CAB. Your budget every year is $7,500. And that includes things for NeighborFest. I mean, we can always supplement with the community engagements budget. We have a small budget too, but that includes things like NeighborFest, outreach and advertisement for the community improvement grant program, written translation services too. So, you know, I wanna be realistic here. We could always ask council for more money. However, given the economic circumstances that we find ourselves in may not get that funding. So just putting like some things to think about before we dive into this conversation. So with that said, I open it up to discussion from you guys. How do you wanna move forward with that? Sure, Harnett. You're on, there you go. Well, I think the one area if we were gonna consider this as a line item for a budget that when we resume NeighborFest and specifically when we resume the grant process again, that would be the time I think that if we are talking about offering interpretation services and we had a budget for it, I would prioritize it around the NeighborFest applicants and that process because they do have to come before, you know, we submit the grant, they submit grants, but also we have a presentation component to that if it's a Neighborhood Plus and grant, I just drew a blank on the applicants that come forward would be invited to those meetings to present. And I think that's that one area where I feel like if we were gonna put a line item budget in for interpretation services, those would be the meetings to prioritize around. And then B is at $800 a meeting. It would have to go before council, I think in terms of going forward with it. The other consideration is that we look at recruitment of more CAB members who are fluent and bilingual in the event that somebody does want to come in from the community that is English second language and that we can work with them in a more direct way through the board. I know it's gonna be a little bit difficult if it came to a meeting and we, you know, but I think it's something that we as a board, their own fundamental principles of our board, we would want, you know, we would work at that member of the community so that they would feel that they were included and that there was space for them and that there was opportunity for them to both participate and have an understanding of what is on our agenda. But if we were going to budget in line item 100%, I think it would have to be focused around the Neighborhood Plus grant application of when those CIGs come forward and we have those presentations. I think that's when if we're looking at is a line item that it'd be critical to have it there because that's where I think we're gonna see that community need because we're gonna, you know, it's neighborhoods from all over the city. And I think that's where the resources should go. Okay. How's the song member Cruz? I think it's having worked at the courts and having to know that you have to provide interpretation for all languages, not whenever you have a need you have to go find an interpreter and it could be very costly, $1,000 a day for Chinese interpreter whether you needed them for five minutes or all day. So you're just thinking about, there's some other languages out there that people aren't, they're not getting access. So to me, it seems like is there a way to, since these meetings are being recorded that you could translate them offline and then present them and have them available in Spanish or whatever someone made a request for interpret them and have a recording where you have subtitles or you're speaking over the English with the Spanish and they can understand what happened but it may not happen at the same time that simultaneous translation is very expensive. And I know Zoom because I looked in this for a nonprofit about getting those interpreter services through Zoom and I didn't really quite understand but you have to have the enterprise plan where you can have that feature. And they made it sound like you could have any language interpreted for you simultaneously through the meeting and I didn't know if there was a fee or not associated but I would imagine there would be but that's just two ideas but I'm sure you already looked into the Zoom thing but the other one is just take this meeting and have someone translated in Spanish and present it after the fact, maybe, I don't know. So I know that our city clerk's office is looking into closed captioning after council meetings in Spanish. I think the option for closed captioning in Spanish during the meeting is just way too expensive and so they're currently in the process of finding out how much that is. So I'll link up with them and see if they've figured that out yet. That is a good alternative or having someone translate the meeting after the fact. Although if we can do the closed captioning in Spanish I think that that would be worth it. Also, these are live streams, these meetings to YouTube. YouTube does auto translate. It's not the best but it is an option in the meantime. So there is that available. Okay. Yeah. Thanks. Great reminder about that YouTube feature. Yeah. I've seen other organizations leave that. Any other questions or feedback around when to maybe do translation services? How so to get more people? Do you remember Ocanya? It's Ocanya, but no big deal. That's okay. I absolutely agree with Chair Barnett. I think that it's really important to be strategic about the line item cost so that we can use all the funds that we have as best as possible. I also wonder if we couldn't do a poll every for like the next six months where if somebody were to use the translation services on Zoom since presumably we will be doing this for the next six months that they could just chime in and then we could really look to see if there were people who were present who would have used them. Just an idea. Yeah. That's a great idea. We are in the process of procuring a digital engagement platform called Engagement HQ which includes a polling feature and it also includes, I believe you can do the poll using your smartphone. It's not just utilizing the platform from your smartphone but through text message. So if someone doesn't have like data for the internet but let's say they have like data or cell service to receive text messages or can utilize that without it being an extra cost to them then they can actually take the poll via text message too. So we're hoping to get that up and running in the early new year. So that would actually be a really good test for that. Great idea. Thank you. Okay. Thank you. Thanks for the question. Thanks for that correction too. I don't even hear my difference and yet it's there. So thank you, I will remember that one. And any other questions? Any other questions or feedback at this time? I just would hope that if we do go to this that we really utilize the radio station contacts that we have and getting that information out to the communities in a way that they'll receive so that they'll take advantage of whether it is a community advisory board meeting about neighborhood fest but if we maybe target another meeting where it isn't so based on an application for funds but it is more about the broader services in that community or maybe we have our new district council member, Eddie Alvarez come to CAB and we really highlight that he's going to be here and promote that and then have those services available so that people have an interest in coming and hear about it. So I think that's part of possibly the issue is that they just they don't know either that we're here and that we're meeting and it's Wednesday, the 16th at 743. So we're going to be moving on if there are no other questions or comments to public comment at this time. Erin, no hands raised for public comment. Great, thank you for that. And now the up it is 6.3 agenda item CAB subcommittee updates. So at this time it would be great to get a update from our subcommittee empowerment and or the non-blanking on the other subcommittee. These expertise, the expertise. And then the other group, you look like you're ready to jump in. I just wanted to say we didn't meet since the last time we reported. So we have nothing new to report. Correct Daniel? Correct. Correct. And is there anyone other than myself from the empowerment committee that would like to report on our meeting? Go for it. Oh, thank you. I'll help supplement if there's anything else. Okay, I'll keep it brief. We were able to meet. It was very beneficial. We looked at our Civic 101 video topic list and we did give that list at the last meeting. So that was available on your last meeting agenda. And what we did was we simply made the topics divided up and assigned subcommittee members to those topics to come back with the information about each topic item. So, and then we will be reviewing that at our next subcommittee meeting in January on the 12th and presenting it at the next ad meeting on the 19th, I believe that is. So, and I know member Cherbin had some questions but since she is not here in order to get that feedback, I'm gonna move right ahead if that is fine. Is there any other information you wanna share about what we did? Well, I have an exciting update to add on to that. So we had discussed at the meeting that we are looking at hiring an intern, most likely a communications undergraduate or graduate intern to help us with a lot of our communication items that I can't get to. And the initial thought was to have this intern actually take over after the subcommittee develops the content, take over and produce the videos. However, in an analysis of our professional services line item in our budget for the community empowerment plan, we have realized that we have some money to spend. And so we are actually going to, we're hoping to contract with a local organization. It is a black-owned business here in Santa Rosa that does photography and videography. And so I have a meeting with them, but we are hoping, so there's several projects. One is the lowrider patrol car project that we wanna do a video around. But I thought, well, since we have this extra money, let's make these videos look absolutely amazing and professionally done. So we will be having them professionally produced after the content is created. So yay, good news. Does this mean that we're gonna have to have members as talents? Yes. So you guys will most likely be asked to star in these videos or do voiceovers. For those of you who speak Spanish, it would be awesome if you could help out with the Spanish language videos. So yeah. That is exciting news. Yeah. So, and that's a good point to bring up that all of these videos will be in Spanish and in English, correct? Yeah, so we're still trying to figure that out because my experience with creating videos from a professional agency, they're very expensive. So we have different options to look at with that. So again, we talked about doing one set in English, one set in Spanish, seeing what that looks like budget-wise. There's also doing the video in English, maybe doing one video in English and other one in Spanish and doing the closed captioning and alternating languages. So there's a variety of different ways that we can do it. We just have to see what is most cost-effective. I love the idea of the closed captioning. I think it would probably be a little, hopefully maybe a little less expensive, but it's really engaging for a lot of community members who want to extend a little bit of effort towards learning how to speak Spanish. So that could be a good opportunity. Yeah. Yes, I second that. And it's great to make it to where English is not always the most prevalent language used as well, but that takes a little bit of a backseat every once in a while. That would be really nice and feel more inclusive. So thank you for that. Moving on. This is the exciting, you said you had exciting news, but I have been waiting for this all night long. I'm excited about this. I know that we all are. It is agenda item 6.4. It is meet your cab member. We should have some type of music and soundtrack just to have a lot of announcements. And we'll cue that up next time. It is none other than sometimes a superhero, often a superhero. He even has the capes to prove it. You can see him walking around downtown and almost all of Santa Rosa, if he's not on his bike. It is none other than member Harper. And that concludes my presentation. Thank you very much. Just kidding. So this ought to be fun. So I'm taking way back. So I was born West Point, New York. My dad was a military man, so an Air Force. So we moved quite often. And we lived in New York, Michigan, Ohio. Of course, here in California, it was his last station. But the Philippines twice. So have a whole history of living in the Philippines. It's pretty cool because I spent my elementary years there. And I'm very fond of that base as well, in particular. And then I ended up coming out to California when I was about 12 years old. So in the Air Force, you kind of move when you move. And so I had just started junior high school, so seventh grade. And every time I moved, it's just been this big production. And I couldn't figure out that we were leaving until I was either we were on a plane leaving the base when we were in the Philippines. It was over on the way to Hawaii. But I think California was an interesting one because I totally had no understanding of what California was. So they sent us these brochures that showed the beach. And it showed the mountains. And it showed us ski slopes. And so I'm running around telling my friends, oh, look, we're moving to California. It's going to be beach all the time. And then I moved to Atwater, California, Central Valley. So you guys know what the reality is. We're close, but not close enough. And so it was two weeks into my junior high at my new high school. I'm a new junior high school. And then I was the new kid all of a sudden in California in Atwater, California. So my dad was stationed at Castle Air Force Base. And just stayed down there. I think I've lived in Atwater for the longest I had ever lived anywhere because my dad retired there. And then I played high school college football and at the junior college down in Merced, California. And interesting enough, I had never heard of Santa Rosa, but we ended up playing Santa Rosa twice my sophomore year down at junior college. So it was kind of both times down there in Atwater. So it was weird that I would end up up here in Sonoma County and living in Santa Rosa. But at that time, I didn't know who they were. So I came up to Sonoma State on a whim. I was going to go to Fresno State. And I just decided, hey, you know what? I want to play football a little longer. So I came up to Sonoma State when they had a football team. This was just don't get excited. This is prior to Larry Allen, you know, the Dallas Cowboy all there. Yeah, so and it was fun. And I ended up staying because I liked green and hills. And Atwater didn't give us any of that. So and I had made some great friends and made some good connections. So I loved it here. And so I ended up staying. I actually started volunteering for then Sonoma County people for opportunity, which later became community action partnerships. I've been here for, oh my god, many years. I won't even date myself. But I've been here. I might be. There are head start employees who've been here longer than me, but typically I'm the history. So if they need something, they come and ask me. And I make it up because I don't ever. So and I kind of moved up from volunteering. And I like to tell I always give people a hard time because they would like, you know, because I've done it all because I would be I was I swept the floors. I've worked with kids. I've worked with with adults. I've worked with everybody. So I've done, you know, even back in the day, we didn't have we had we didn't have janitorial. So I did all that stuff back back when we were in South Park. So running the South Park Youth Center. So that's how I started. And then and then I just kind of moved up towards being a director of community engagement and doing gobs of things. So I'm I'm multi I I'm I'm a generalist. So I I do a lot of things and I know a little bit about just just enough to be dangerous in a lot of different areas, as you can tell, sometimes when we're talking on the cap, but but that's kind of my trajectory. And I am we're we're about to go through another transition. So right now I'm trying to see where where we're going in terms of we're going to do an agency, another agency restructure and community engagement is an important role in in that. But it's just going to be different. So has that been five minutes? My good. Do you need to know anything else? What has been your favorite project that you've worked on at cap? You know what that keep thinking, you know, because the Facebook has those memories that come up and it's got to be the Rosen playground bill that we did with Kaboom. You guys heard of Kaboom. They come out and they work with the community around. There's it's so cool because they'll, you know, they were doing a playground. So we worked with the kids at Rosen. So the the kids got to look at, you know, break the designs that they were interested in. Parents also got to pick up a dating care about that part. But it was fun, just different aspects of because where they would, you know, they were just kind of all at the kids side and they were just, you know, kind of bored when they were talking about what kind of features the playground would have and they ended up and then they said, okay, now we have to plant a food and those parents lit up that was their thing. And it was the best meals we've, for a product that we've ever had. And, you know, so is every aspect that you can imagine. And I'm, I have anxiety. And, you know, I do a lot of events when I have anxiety right before the event. I always get this fear of what if nobody shows up and it was just amazing that day when we did the build. So we did, it was a multi-day build, but the big day we had over a hundred PG&E employees. We had, I mean, I mean, just different people from, you know, we've had supervisors. We've had, you know, former kids who were going to L.C. Allen who was gone to Rosalind when they were kids. So it was just like this amazing day and Kaboom does a really good job in terms of making it fun and making it interesting. And I probably just spent another five minutes talking about that Kaboom project. That's how great it was. Thank you. Yeah, thank you. That's a member divine. Make sure to get some questions in here. Member divine, I think, oh, there you go. Yeah, I just want to say, Vince, I've been looking at your career. I really respect what you've been able to do in the community and you're somebody that I look to follow their career and see how they've been able to accomplish the things that they've been able to do. So I appreciate what you do and really respect the work that you've done in the community and your ability to stick it out for the long haul and not let it, you know, not get burnt out or let it change you, you know? I really appreciate that. You know, the coolest thing I think the other thing is that whenever I would get bored or if I get to the point where I'm frustrated, I'd get something new that would kind of excite me and light that fire again. And it would be just in time, literally. It was like, man, I just want to quit. I want to do something else. But then I get a new project or a new program. And that's the, I think the beauty too of community work because it's, you can kind of sail along and kind of do the same thing. But then I'm the kind of person who are like, oh, I'm like the shiny thing. I'm like, I want to do that. But I'm not, I don't give up on things as quickly as you do with the shiny thing. But I like the idea of that variety in my life. And this has given it to me. Number three. Number three. I have to ditto member divine on you, Vince. I have a lot of respect for you. You've helped me be answered to questions. You've been there, you've done that. And I just want to know what vitamins do you take because you just seem to be everywhere. I mean, like, I'm like, you're just on every community that I come in contact with, I'm like, oh, Vince. What's the vitamins? What's your secret? You know, it's interesting because I feel like since I've been kind of working out more, it's given me more energy to do things. But whereas when I was younger, it was kind of natural. I just had it. My dad was a worker. And so he usually, he would work for it, do his 40 hours or more with the Air Force. And then he would officiate or coach. And so he was always doing something. So I think I get my work ethic from my dad. It's like, you know, I've got to be doing something. So I don't know if it's any vitamin, but also I think it's a lot has changed since I've been exercising more. I feel better about myself. And it puts me, you know, it's like, I always, you know, I'm always looking at my watts going, okay, I'm only at 6,000 steps. I got to get 10. So I make setting those goals and doing them, you know, and then just being, I'm interested in community. So sometimes I'm not the best at certain committee placements, but I know that I need to be there. So I figured it out. And I got a clone one. Chair Barnett. So I just have to say, like, you know, aside from Vince being incredibly humble, if you look up the word perseverance in the dictionary, there's just gonna be a picture of C. Vince Harper. Because what you don't talk about is a lot of the stuff that you've accomplished is multi-generational now. And that your dig leaders are now, you know, you're working with their kids, but like, you know, their parents and like your Posada events, you've got, you know, the parents that you work with at one point were kids that were in your program. And I think that is one of the biggest testaments to everything that you do and everything that you touch is that you are one of those pillars. You know, I can't say pillars. Like you were literally a foundation that huge programs and multi-generational results-based programs are now built upon. And I think that is an incredible testament to you and that you do this with just this complete humble, like, yeah, you know. And so I'm very, very grateful that I one, get to know you and two, get to serve on a board with you. And three, I get invited to all of the different things that you do, you know, minus 2020. But the fact that even in 2020, you still came through and that your orientation programs, you shine, right? And it's fine when everybody was like, there's no hope. And it's like, Vince Harper's like, hold my beer. You know, like, I'm gonna show you what can be done under the worst circumstances ever. Please continue to tell me it can't be done. And I think that's one of the things is that your perseverance is one of the things I admire the most about you. Yeah, thank you. I almost gave up at one point during doing it because I was like, I'm a community person. What do I do during this COVID stuff? And you know, I was like, I'm gonna sit home and twiddle my thumbs, but you know, eventually you just came out of it and said, let's do a caravan. Let's do a parade. Let's do, you know, whatever it was we decided to do. And I think it helped me feel that need even though it's been a miserable year. A little bit, little Phil doesn't need a little bit. I still miss a lot of it. Oh, thank you, everybody. I have a quick question. What does the next five years look like? So I'm very, I talked about the restructure and I feel like that I were going to a new model called the whole family. And so I'm very interested. The other thing that I really like to do is start new things. And I don't need to live within the whole time, but if I can get something started, it kind of lights my fire. So I think that's, we have a three year plan in terms of doing that. And then I wanna not work so much and I wanna ride my bike more. I wanna exercise. I wanna just, and then there's some trips I wanna take. We're talking about doing a Mexico trip as soon as COVID's over and just kind of thinking about kind of exploring the world more. I'm not getting any younger. That's great. So love all of your stories. I have been fortunate enough to get to here and see you at different places. And last year around this time, you were on a panel and you talked a little bit about your mom and you mentioned earlier your dad. And I, if it's okay with you, if you can share that bit about your mom and how the two of you are connected in the work that you do. I would love, I would love for you to share that if that's possible. And I just, yeah, I love that finding that connection. So I, like I said, I've worked with this agency for a number of years. My mom, it was always doing stuff in the community. So I think she, I think my dad, I'm the workaholic side, but my mom was the community side. So she did a lot of that stuff. And for years, you know, I would drive her down to this, you know, she worked at the senior center and I would drive her down there when I was 16 and just to drop her off and take the car to school. And, but I never knew, you know, the details you don't think about when you're a teenager. So all these years, you know, she's been giving, giving, giving. And she, actually right before she died, she came up here and I was doing, we were, I was doing a tour of our building and talking about what I did. And it turns out that my mom worked for a community action agency when she was, actually she's, I'm at a, I don't work for Head Start, but our agency runs a Head Start. So she, her first kind of job at a high school was working for Head Start. And she literally was those, one of those founding people when Head Start wasn't kind of, it was just starting as a program and she was doing, they were doing an all outreach into, into the community. And so she was one of those people. And then that senior center that I talked about was a community action senior center. And, and so, and I had no idea one of our Head Start people talked with her and found out all this stuff that I didn't know. So she's saying, did you know your mom worked for, for Head Start? Did you know your mom worked for community action? It's like, no, how did you figure that out? You know, and it was all just this tour and she was up, she was visiting me for a couple weeks. And, and so that was like a really cool aha, like maybe I, you know, maybe community action agency was a community action partnership was a, like my destiny to give to the community because of that connection that my mom had with it that I didn't know about. So, so I cherish that, that moment when I found out and that was the last time that I got to spend a lot of time with her. So finding that out as well was just kind of the coolest thing. Did I tell right? It's even better the second time around. I don't know this, but I was backstage when you pulled that. I was like, oh, my heart was breaking. I was like, oh my God, it was still at a time in 2019 where we could hug each other. But I don't even think I got a chance to hug you that day. Yeah, it was just so good to be in. Right? Yeah, that was just so fantastic. And I hear, I do hear you talk about your dad quite often, but that story was really touching. So thank you for sharing it. Thank you for sharing yourself with so many people in our community. You do the work that matters. And he got her and I just, how can we move on from that? Okay, so it's the holidays. It is now after eight o'clock, we've got to get going here. It is agenda, do I actually do public comment? There are no hands raised for public comment. Thank you. And thank you for talking with us, our host and our co-hosts. Oh my gosh, the secret sauce right there. Agenda item number seven is future agenda items. And going down this list, can I just read this off right here? It is CAB mentorship program, possibly in January, 2021. The community empowerment plan goal one, reporting, including reports that includes a listening session data, maybe in February, 2021. Remember those dates are not said fast. And then Sonoma County commission on human rights reports, that's to be determined. All of these next ones are the South Park neighborhood community building group, neighborhood slash community building group. And then we also have a community engagement division strategic plan. And another item would be the racial equity training. And lastly, it's the monthly boards commissions and committees meeting report out, which is a monthly item. So I believe there was another item or two that people wanted to add onto this list. Member Harper. What we talked about with the cahoots, whatever the version, whatever it's gonna be called here, despite, we'd love to have that on our future agenda. Thank you. Was there another one or any others that people want to mention at this time? No, I don't see any hands. Oh no, Chair Barnett. Yeah, and this is a question for staff. So when Jenny Lin Holmes was on CAB, we would get a presentation on the homeless count because it was also a community outreach opportunity because CAB, any member of the community that wants to volunteer to be part of the homeless count can participate via Catholic Charities. What I don't know is if the homeless count is happening in 2021 or if it's happening on the same timeline, but I wanted to reach out to staff because I know one, it's a community outreach opportunity for us as a board, but two, Jenny Lin used to present on the outcomes of that. And so if there's a way to find out from previous year to going forward and then also where they are at with, I'm drawing a blank on the name of the village that they are working on the big project. Help me out, Leslie. Yes, that would be my other question, but not having Jenny Lin on the CAB, but those two pieces, I think, one, I think that they're significant for us because there are going, it's just something that aligns with our board and two, the village I think is gonna be a significant one for a neighborhood outreach and something that we might be talking about with future planning. So those are my two requests. Great, and then her device. I had, so the hotels that were purchased, is there an update on that? So that was purchased by the county, I believe, but those hotels, the hotel here in Santa Rosa on the CAB, I'm into seeing now. Yeah, the hotel is Zooler, is Zooler. Okay, just to clear. Great. We see any others, doesn't look like it. And public comment on future agenda items. No hands raised for public comment. And moving right along, before we go to adjournment, I do wanna say that there was a chat item. I don't know that the appropriate way to bring this up, but it was from the public Montserrat, and she just wanted to say, thoroughly enjoy today's meeting and hearing your personal stories is amazing. So thank you to the man member Harper. So Montay is one of our AmeriCorps VISTAs. Oh, thank you, thank you. Okay. Yeah, so our VISTAs are, I asked them to join to listen in and take them up. So yeah, they're here with us. You just can't see them. Hello, thank you for being here with us and staying with us. This is a long one. If that is all, I believe there's any other items and now I'm checking with you. We are at item number eight adjournment. Do we have a motion? Look to adjourn. That was member divine. It looks like there's a second from member Foster. And all thumbs up. It's all good. We're happy holidays, everyone. Happy holidays. Happy holidays. Yay. Thank you all. This has been one heck of a year. That's all I can say. So I'm extremely grateful to have you all on board. And I really genuinely hope to see all of you in 2021. 2020 was challenging, but this was a bright spot. Thank you Danielle for bringing us back together on Zoom. Thank you to the hosts and the co-hosts for staying with us every single day. Thank you to the extraordinary elves of the city of Santa Rosa that work behind the scenes hours on end for not enough pay if the city manager bothers to listen to this. Thank you everybody. Good night. Happy holidays. Good night. Happy holidays.