 No Nicholas, can you turn on recording? Hello, can anyone talk because I'm not sure if my hour is working because I'm not using the headset Audrey is working us. How are you? Hello, hello. Oh, thank you So we're on time I would say we have everyone here. Is my okay? Is my microphone okay? Yes, I'm fine. I would say we are ready to start Okay, so I Wait, I have some echo from my computer. Sorry. I was fixing some echo So I want people to say hello because I think this is this has to be more interactive So I don't want to be the only one speaking here. So hello, who's there? Okay, cool Anytime Thank you, so welcome to my kitchen and I Think we were making jokes a few weeks ago about doing a Mathe workshop I didn't have time to prepare it, but I improvised one today So I go to teach you how to prepare Mathe and how to drink Mathe And I think the first question here is what's the matter? so Mathe Is a drink that is really really popular in Argentina, Paraguay, Uruguay, the south of Brazil some parts in Chile It is basically a Infused drink, right? So you have to use Sherba Mathe. I want to show it later, but But then I have an iPad that I'm going to use later to show And then it's infused drink, right? So Sherba Mathe, hot water and then you drink that It has caffeine It's original from the natives in Argentina and it's really popular Everyone drinks it. If you are a kid and you are already drinking it So I Will say everyone is it will be weird to find somewhere in Argentina doesn't drink Mathe It's it will be like 1% of the population And it's same in Uruguay. You can see people in Uruguay doing like this So they have the thermo here and the matting on hand and they are like driving a motorcycle or something like that It's everyone is doing it So it has you can read a wikipedia page The wikipedia page and and there is a lot of data There are some theories that it could be good. It could be bad. I don't know so for me I really like it. It's like a partner sometime and I also like it because the Mathe is community So Mathe is a difference with other drinks So coffee tea or whatever is something that you drink along Mathe is something that you drink with your friends with your family with your With your with your friends. So it's something that you share So you have a single Mathe and you are drinking one then Refill next one is the next person then refill next one is the other person So it's a single Mathe for a for a lot of different people in the room persons in people sorry in the room and Social is you you meet your friends that you drink Mathe and you are working and you're drinking Mathe You are in a sprint and the person next to you you pass the matthew that person Of course, it's not the best for a covid times So it's now because the pandemic you're seeing I'm seeing my family like they have like four Mathe's or something weird But but the most common thing is let's get together and drink some Mathe's and talk that kind of things for hours, right? Or we are alone at your place studying I don't know and and drinking Mathe Mathe the whole night to to keep you warm and and awake So this is a picture from a pie come in Argentina. So you can see I Know if my mouse is So there is one Mathe here one Mathe in their table I'm sure I'm not seeing but I'm sure in each table you have Mathe and the thermos Everyone is using the stickers in the thermos same that in computer This flag that is in the back is a pie in Argentina flag We have a really nice logo now that one was horrible. Sorry. So this one is a little nicer Next picture one Mathe here one Mathe here Sherwell package this one and I'm sure I don't have zoom by I'm sure I can find a nose Okay, someone was also drinking energy drink but It's if you are in the spring Mathe is going to be there full day from the morning to the night and that's what we do so I Want to say a few tips for newbies and the things I see there are a problem. So first one So this is a Mathe. I will use this one. So this is my Mathe, right? So it has a straw the bombisha and the cup and when someone give you the Mathe Please don't touch The straw the bombisha never never only drink it only with your lips Don't use your hands to touch it because people doesn't like it and and you're going to Break the Mathe. I don't know what if like this is the straight destroy It's like, you know swinging around then you have to your mouth have to chase the straw to put it No, no, because I will show you later, but but it's full of sherpa. So it's not moving Okay, so it's not moving this one because it's empty But when he has sherpa is not moving and if you move it you you you will ruin it and And if you are if it is someone from Argentina from your wife giving you a Mathe It's the most common thing that you be a foreign person like doing like like it was like, I don't know like mixing it and Don't do that. That's that's really important. Just drink it and don't touch. So we only time to time Maybe we are going to retire it Turn the Mathe and put it in but that's a task that is for the person Serving the Mathe. So I was saying we drink it in a group That means that only one person is like the host I don't know like like if you're preaching dungeons and dragons. There is one sevador That's a person that is So that person is That person is going to Sebar el Mathe. She's going to pour water Give the Mathe to someone and then you You you receive the Mathe Next person next person. So it's one single person doing that task. It's like the Mathe master. I don't know When you are drinking the Mathe has I don't know it's not a lot of water But you finish it. So you need to finish all the water and When and you need to listen a noise that is doing when there is you know when you have a cup with a with a straw And you are drinking and there's ice and you you listen this Noise that's the signal that the Mathe is empty and then you you have to give the Mathe back to the person To the sevador Um Or TV's Don't take your time but finish it because the rest of the people is waiting for the Mathe So if I'm doing what I'm doing now like how in the mat in my hand and talking and talking for a long time People will tell me hey, this is not a microphone. Please give it back to me finish it I'm giving it back to me because the rest is waiting So don't don't don't take the Mathe for a long time I Think that's all I'm trying to remember probably there's a lot more and I'm going to say I'm trying to I'm teaching you how to how to prepare Mathe I probably Put in myself You know the nicest place because if this video is going to be public everyone is going to start sending me messages This is not the way because it's really personal every person has his own Mathe He's all way to do it, etc But I would say with it with a few ones that I told you you are almost ready to prepare Mathe So I'm going to do a demo Let's stop this screen share Can you see can you see the the iPad screen with I love Mathe I think yeah so I Have three matters here to show This is the Mathe I use every day and as you can see this It doesn't have focus. I don't know Okay It says it says by con are 2018 18 because this was a gift that we were given to speakers in the in the conference So this is a straw and it has some Holes here This is not a classic one. It's kind. It's not it's more modern. I will say the classic one is this one So you say it has a lot of holes there It's metal it has it has to be I know most common one is alpaca. I have no idea who to say it back in English Yeah, it's a kind of steel and it goes over silver or gold I don't know if you're rich person, but alpaca is the most common this one has the real play Thing because it's my football team This and I don't have a typical Mathe so if you if you say if you see the That we can pay a picture that Matt is the typical one and it is a pump Sorry, I was going to say that in Dutch Pompeo is a It's a pumpkin. It's a small pumpkin that that we we emptied and then we use for the matter but this one is Palo Santo that is a Wood that has a really nice smell This one is the one I use for the pink next because it's plastic and it has this Plastic thing that you can remove all the sherpa when you finish and throw it in the so you're in the park and that's nice And this is my matter for every day so and it's wood and as you can see it is it's quite dirty because yeah It's I'm using it every day. So it's always a wet So you need a maté straw and then you need a sherpa Let me search So I want to show for the sherpa is it's for this one You want to have something that is not throwing a lot because you need to do it in the maté But this is a sherpa. So it's I Know it's Yeah, it's a plant, right? But it has a small sticks It changed in different countries. So you can have sherpa without the sticks And with different colors if you go to Brazil, there is a really strong Green color. I don't know why I don't like that one and and there is a lot of different small changes. I don't know like Smoke head or whatever, but the plant is only one and and and it's it's original from from Argentina. So Then you need the water I have my thermo here Usually you want to have a thermo because you are drinking maté for a long time. It's not like a 10 minute thing So you are maybe two hours drinking maté. So This thermo has cause what hot water and The average temperature is 80 degrees. So it can be it can be something between a 70 and 80 I Have a boiler that you can regulate the temperature and it will stop because it's really important if you are using boiling water You are going to ruin it Quite fast. So don't do that. So let's prepare it. So I'm going to put sherpa here Um, maybe I need a bit more. So The amount of of sherpa is like Three quarters of the cup. So, I don't know if you can probably see it It needs a bit more because it's probably half now So like a three quarters and then You put your hands here and use this And you can see my hand this is this sherpa is really good. So it doesn't have a lot of Dust but there is some dust here, right? So you want to remove that dust if the sherpa is good It doesn't it won't have a lot but you want to remove it because then it's going to be inside the straw And you don't want it. So next step is that you you try to put the sherpa to the side I don't know if I so it's like a in this in the top. There is like a hole, right? So the sherpa is more to one side I don't know if yeah And then what you have to do is that the side that doesn't have they have less sherpa you put the water there slowly so important thing you need a thermal with So if you use like a jar is it's not easy in Argentina We have thermal with pico to format it because it's a sorry pick with format it and Okay, so you put the water in this this size right slowly so now you can see that One size one size wet and there are why it's there one is dry. I don't know if It's possible to see that. I don't know if the camera will be this yeah So you pull the water at the side as less matter in it. Is it yes? Yes in the part that is less sherpa Oh, yeah, and then Uh, also another question can can we use like boiling water or do we need a thermal for that like so it's not so hot Can you repeat the question because I'm sorry Why we're using a thermal why is not like boiling water from the cattle? because When I when I'm drinking matty, I'm probably drinking matty for two hours And and you need the water to be the same temperature every full time So when I was a kid my mother used to my grandmother Or I know people used to before the electric cattle or when you are not we don't have a thermal You have the the thing in the fire full time So you put in the fire you move all then back to the fire to keep that temperature right Ah, okay, so you you need water to in the same temperature full time so After you put the water you wait and there was some bubbles there that are gone now So and now you take this through and you put your finger in the top So you you don't allow air to go there are you introduced it in the matty in the side that you put the water right so like like This way and then you move You keep your finger there because you don't want the dust or water with dust to to to to To be fast in the straw because then always it's going to be blocked then Um, so I remove it and now I'm going to add a bit more of water a bit more because Now it's wet and yeah, I think this is a quite nice matty and and it has some foam foam Yeah, some foam there. Maybe this one doesn't have a lot but And you can see that it's it's dry here and it's wet here right and yeah, then you drink it and and I would try to Um to make the sound right so I'm trying to spoil like my video now, but I don't know if I can do that You just wanted to Just wanted to add that you don't want to use a Hot boiling water. Otherwise, you will burn it like every green tea So yeah, you will ruin it. So water has to be 80 It could be 70 but no more than 80 because you were ruining it And so I will put my microphone close So you drink it you see I'm not touching it only That's the noise that you you have to listen when it's done, right? I don't know what's what's in the microphone So there's not a lot of water in one sip. It's just like a lot of water because now I do it every time Yeah, so I'm doing it again slowly I'm going to pass it to my girlfriend that is in the back backstage so And then you repeat it for a long time. So if the water is really bad The sherpa is going to start turning black like dark That's a that's a signal that what your water is really bad quality So you saw she finished it quite fast And and I'm repeating it you put in the water in the same place The reason for that is a later so after I don't know Some number of matters is not a fix it. It depends on the water and in the sherpa The sherpa will will we say the mat is a lavado lavado means Wash it wash it. Yes So it's like the the sherpa is me is losing his thing, right? So that that time is a good time to Renew it a bit. So you remove the half of the sherpa and you put new new sherpa and you keep using it Or also what you can do is like you can You can use the other side, right? So the the side ice dry I don't know which camera now so But the side ice dry you can Take the straw put in the other side and use that one. So that sherpa is dry. So it's it's good to to to use it later So and then if you're drinking alone Yeah, you just drink right And time to time you need these as a developer is something there's a problem and Umitos Manuel Kauffman He has a post in his blog because he has like electric matter that would keep the matter hot because The water is going to be hot But if I drink one matter and then I for I forget for the matter because I'm too focused on some coding Then half an hour later You want to drink and the mat is cold. So he has like electronic matter We connected to the usb that you can keep it hot But if you're drinking with friends, you can you just keep passing it and and yeah, and when you don't want to So if you drink a matter, sorry You finish it with the noise And you pass it to the to the person ice Who is sevando and If you don't want more so never say thank you You only have to say thank you. Gracias when you don't want When you want to be removed from the from the group of people that is drinking, right? So when it's your last matter you say gracias And that's the signal for the person that that you don't want to drink more right um Yeah, I think those are quite short easy version and I can ask some questions. I don't know So Could you explain again why you why you move the the straw from, you know, the The vertical position into this angular position at the very beginning Ah, when I was so when I was Introducing it I was moving right doing this. Yeah, you were first putting it down straight and then you you tilted it Yes, why why are you doing that? because if you Um, let me try So let me try to show you in the other camera So you see this mat is is full of of sherpa, right? And the straw is quite big And if I put it in the middle, I will break it so what you do So if I put it here, I would kind of Break the balance. I don't know so I was using the Okay. Yeah, that that's why and Straws are really usually are like this one. That is a lot bigger This is the typical one So you want this part to be? Yeah, the flat side goes to the to the middle, right? Yes, like this So you want you want this to be like Big behind the the sherpa Okay And then you pour the water. Oh, that's important. So you pour the water And you can see I'm doing a mess now because I removed and then the the straw is moving That's no good So I will move it to the other side And then you you need to put the water In the straw, right? That's that's the way to do it Ah, so you only put it in on one side. Yeah, not in the middle. Yeah. Yeah, that's that's really important Okay Yeah, I'm then keep drinking So how often can you repeat this because you said you repeat off hours and hours? With one feeling. I mean with one, you know, when you put it in the java, do you I would say without changing the sherpa I don't know. Maybe one liter of water It depends the quality of the sherpa. That's a problem. So if the sherpa is good, it's going to to you can use it for longer time If the sherpa is really bad, then that's a problem, right? So I have That's a good thing because if someone wants to try So this one is quite good sherpa. So This one if you say On panel, it means with a stick And this one I'm buying it in a if you see there's some Sherman things here So I'm buying it in a website that I will share the link later But in Europe, you can you can find sherpa matting everywhere. That's uh To be honest, you there is markets where you can buy it What about someone in Syria? Because there were some immigrants living in Argentina and they when they move back to Syria and they they Move out with the matting the differences are in Syria is one matter per person. It's like a They don't have a single matter for a group So it's a single matter for for one person and they share the water. So they have like a cattle in the middle and So if you go if you go to a Syrian I know shop Probably they will have a centenarian because I think like 85 percent of the Export of the sherpa matting is to is from Argentina to Syria Uh, I'm here in the Netherlands. I I found a website and there is a website in Germany This this this thing I got it in this website the the sherpa also So the the sherpa has to be good So if the quality is bad of the water is too bad, then you will see that the matting is going to Be lavado wash it That means that you can you can see the stick floating in the water if you see that and you can taste So the taste is less And if you see like a stick floating in the water, that's a problem That means that you need to change the The sherpa, but there is to be honest. There is no affix it Thing is it's the same with the temperature. It's more personal. So after drinking matting for some time You will learn I have to say to everyone matting is strong. It's not something that you are going to love it the first time it's like I don't know think on the feeling when if you are If you are a kid or or sorry Yeah, probably like green tea. Yeah But for me, it's like when I taste Beer for the first time, you know, it's like, oh, this is strong And then with time, I don't know if you if you are if you are 15 or 16 and you drink like a strong belgium beer You you say, oh, this is too strong And with time you you get used to it. So to be honest, it's not that I'm just used to it But the most common reaction in people is oh, this is this is bitter. This is strong You can you can use sugar Some people put sugar in the water. Some people put sugar in the matting I don't like it with sugar and And then there is One trillion different traditions some culture some ways to do it And I'm sure if you show this video to any argentinian or a person from your wife They will say I'm doing in the wrong way because everyone has his way. It's like emak versus beam Sorry, you are doing great better than any youtube video so far We come to argentinian confirm and I'm doing okay. Okay. That's good. Nico So I'm you're curious about because I mean I always buy this rosa monte brand that I don't know If you so so no, it's not I would say it's not the worst, but it's so so Okay, yeah, because that's the only one that it kind of like With some Spanish label that I once I managed to found in in Barcelona. I remember that we bought what yeah in Barcelona So but here but now that you mentioned this This german website, maybe you can share it. I will share the link. It's matte day. I think Okay, yeah next time I will ask them for some sponsorship I hope that this was maybe trigger, but I think in Barcelona it would be really easy. There's a lot of argentinian in spain Yeah, I just found this in a latin american supermarket. So I thought it was okay, but I didn't know so rosa monte amanda That are we there are those are really common common Sherwa, but I will compare it with beer So if you are in in the Netherlands and you can have a heineken Or or the other one I forgot the name or you can have a really good beer in a pub so rosa monte is kind of The default or it's like if you taste argentinian beer, it's like kilmesh, right? It's like The most in most common most simple one. Okay. Thank you It will give you so a single that the sherwa is no good. This will give you um as Say no Hard burn like a serious, I don't know. So this feeling that you have fire coming from Okay, is there some way to to you know, maybe based on price or I don't know What are the criteria that you can use when you go shopping for for these teas? I don't know. So usually if there is organic Those are better Um To be honest for I don't know for example for some of the ones I was seeing here in in europe I have to taste them because I didn't And the one that I really like is not possible to get it from here So before the pandemic every time I have someone traveling from argentina to here I was asking them to to bring some so I think there is no easy way because you can use like as a proxy You can use probably the price But there is some sherwas that are really expensive and they are not good. I don't know but if If you look for sherwa original from misiones, that's If you see argentina, there is a small stick in the in the top, right? That part of the country they have the best one And I'm sure these people they Is it from misiones, right? So This one he says, oh no, isn't it? But it's from that place you can based on recommendations. Maybe nico you can send the list of good brands Yeah, ask me. So take send me a text and I will tell you I have a question. Uh, how how long and how do you store it? It's not you you can store for a long long time It's not I would finish it. That's my problem. So I don't know I never cut sherwa for for more than I have another question, nico So, uh, I remember when I was a ceiling in chile, there was this I don't know why tendency or something to buy these Plastic things where I don't know what it was the mechanism But there was that the the gerba was put on top And then there was boiling water on the bottom and there was some weird plastic thingy I don't know if you have some experience. Yeah, that's the Mate list Yeah, so that's That's yeah, that's something that you can buy in the if you are traveling by car So in argentina if you are traveling and you forgot your maté or you are doing a picnic with your friends You can buy like a disposable maté So you can go to a supermarket and get one a small plastic one with a plastic straw I'm sure I'm small package of sherwa Uh in any place you can ask for hot water for a maté or if you are traveling by car in the road any Gas station they will have hot water for the maté because people that is traveling like a truck drivers They are drinking maté and for for that kind of people that if you are traveling alone in your car There is a thermal That in the top has a maté and they have some mechanisms that you can use your hand to pump the water to the top Yeah, it was really weird Yeah, it's it's like a yeah, it's like a weird thing. Yeah, you also have this one right for him This one is weird because he has this plastic So I usually when I'm going to a park or something because when you remove the straw So the weird is that you need to put it first and then the sherwa But when you remove it, it will remove all the sherwa. So it's really easy to to clean because you are In the street or something One more question. I think I found that german website. Could you perhaps How can we do this? uh It has a list of manufacturers or vendors here for the different T types. So one is amanda and another is Canarias Can you perhaps mentioned, you know, which whether they're good or not? So amanda you said is average, right? Yeah, let me let me probably share my screen and I I put it into the chat. I don't know if it's the right website. This is what Matete called here So So this is a website. It's matete.de There is another one is The expensive and sherwa Matete This one you can buy sherwa. You can also buy dulce de leche. Please try it Yeah, for me they have so but let me show you For me, this one is a cheaper one And it's it's weird because it's from germany. I know santi. You are using this sherwa matete, don't they? Yeah, they have similar prices. I think the other day Oh, come on Matete If you scroll down on that page, you have the list of all the vendors that they have Now you can switch to english, by the way, there's a flag That's why I was looking for that Um So tarawi and rosamonte. Those are the most typical average, I would say Kraus is a Kraus is organic And you say there is unsmoked. It's fair trade. This one. I think I like it. It's okay Pajarito, I have no idea tarawi. I say sabra ash Oh, they have all here. Sorry. Okay. That's easier. So canarias is from Brazil So it's different It's the most popular in Uruguay. I'm now I confuse. I'm not sure if it's from Brazil and from Uruguay From this list, I think people raise the best one Then after pipore plasadito this one playa dito Then kraus is it was okay. It was quite good um La merced That one is a good one They have it's expensive, right? The mercedes expensive one in argentina And then the others are all quite average But the reason that they sell all of them because it's because people will it's like a I don't know When you're smoking if you I don't smoke, but if you smoke and you smoke Some brand you want to smoke the same one forever. I don't know So that's the reason that they sell a lot of them, but union amanda Say they have different flavors. So they have like with orange or with Different things. Oh, that that's also that's also nice to say is You can put in the matte some Um The orange skin or some herbs like a mint or pepperina is something it's like similar to peppermint, but You can put things in the matter to make it more Different flavor, right? Yeah, so from this list, I would say pipore and plasadito are and la merced those three are I also crowds I would say also I tried here. It was my first time because I don't know where is it from Okay, yeah, it's an austrian person immigrated through. I don't know. It was it was a good for me. It was and then this Tea bags, I don't remember who was saying it This is matto cosido So there is matted bags that you can drink and that's a different thing, right? It's like a tea It's a different flavor. It's softer nicole. He missed the first half, but uh of the talk, but I don't know if you talk about already about the The matter itself. I mean I have a couple here at home But the one that I usually use are kind of metallic from the inside Do you have something against them because of course, I know that there are many variation of the the cap itself, but No, I don't There will be people that will be really opinionated and they will tell you No, you can use glass. You can use a cup. If you don't have a matto, you can use a cup I did that a lot of times. I prefer wood. That's I don't know why I'm And the taste right you can Oh, this is important when you have a new matto a new one you need to You need to do some process to start using You know, it's the same that when you have a table that you need to put some oil or so you need to There is different ways to Curar, I don't know how to translate that we say curar that means cure. I think it is cure cure matto Yeah, so what I do is uh You take the sherra from a different matto that so you set one and you put that in the matto for A day and then you change it and you do it again Basically, you don't want the wood to break right that that's Because the reason why one is really thin because it's a it's a pumpkin So it's a small pumpkin, right? So You need to do this process or because otherwise it will break it will crack But yeah, I there is matter from glass for steel For example, if you if you are I had a matto in my office in in argentina and that was that one was a metal because it's really easier to to clean I'm maybe in the office. You are not going to say anything So more questions or we are done Can I ask what is the spoon called the? at the store bombisha I'm I'm I'm from the center of argentina. So I speak with a she is with el bombilla So I would yeah, but be I mean the I guess that you will need to add matto on it because also Bombilla will means yeah, exactly the light The light bulb and also even a normal straw. It's also at least in my country called bombilla too. So you will need to maybe Christian you you will say bombilla, right? And no, well, it's a bombilla bombilla. Okay. So you see the difference for me is bombilla That's that's different Spanish So this is a typical matte the pumpkin with with a straw bombilla Oh, this is funny. So you can buy it in ball.com. This is our website in the Netherlands What eight euros? That's that's a lot Yeah, I was gonna ask how much should I what kind of price should I be looking? I have no idea here For eight euros, you can I'm matte. Yeah, this one has good prices. I think so So here they sell Bombilla. Yeah, this one makes sense, right at two euros 11 I would say expensive What is this one is the most common one to be honest is nine euros is For Europe, I think it's okay So it's like the price of two pints of beer in In the Netherlands. So that's okay Okay, so it doesn't need to be anything really special like made of like silver or you know, no, no, no So this one is inox steel. So right So I would I would tell you this one is nice To be your first one Because it's easy to clean you don't need to clean that every day, right? So you do like every time to time So this one you can discern And this is Sorry, which one are you pointing to? I don't know if I can You're not seeing my mouse, right? I know So I don't have it. Okay, this one. Okay. Thank you Bombilla, bomb. No, no bomb. Yeah, pampa But this model, let me show you How long can you use those? Do you have to replace them after one? No until it is broke or something. I don't know forever I don't probably my grandmother has one that has been forever These ones are also nice I think maybe the price is okay This one also, I don't know the best is this one because you can use it to take the Herbs out when you finish Yeah, so when you finish that's a good point, right? So when you You use it to remove the sherpa from yeah, yeah, it's true. This is a nice one Can you put this into a dishwasher? So I don't use a So to to wash it So I would say it's not a good idea to put it in the dishwasher Right and if you put my matting of this washer, I'm not going to be happy so Well, the wooden one certainly not no, but if you have a regular cup then Yeah, if you use a regular cup, that's okay. But if it's a matting like this one Usually you you try to so I will give you an example If someone is asking me is in my home and they want to drink a sweet Sweet mate so matter with sugar I will give that person and it's a really common thing in Argentina a different mate cup and a different bombicia Because if you drink because the the flavor will stick So I don't want my I don't want sugar in my mate at all. I would try to avoid it's not so Extreme but I would try to avoid So I think if you put in the dishwasher, it will get some flavors or something So what if you what if you change the the mate tea? Do you also have to take a new cup for that? No, no, no, that's okay. Mix the flavors No, that's okay okay and again, I I will repeat it. It's a really personal thing and I know thinking in the Thinking your keyboard on things. Are you really care about, you know, it's it's really personal it's Like probably for some people and I will drink any mate in in Argentina. It's really common you go to someone House and the person will give you a mate or or if you are working and someone will give you a mate That's that's normal Or you're in a sprint working with friends and someone will say oh, I bring my mate and So I wouldn't get any of it, but my mate is more like a personal thing. Okay I think that's all right I'm happy to to keep answering questions right away. Um, can I ask uh, because I have definitely been doing this wrong um, I've only put like uh Like a spoonful of mate leaves For a cup and then I use the normal straw. So I've been doing it completely wrong So this is really useful. Um, but what is it supposed to taste like? I would say Like green tea, but more strong bitter really bitter is really bitter it's Yeah, and I wanted to say that uh, you will notice the difference in bitterness if you put if you burn it with the hot water and if you Put the right temperature so you you can try putting the lower temperature and slowly increasing And tasting every time and you will notice it's like a green tea when when you burn it you use You taste it's it's really bitter and Green tea taste almost the same when it's burned So so the water definitely um, so you can't put cold water, right? Like it definitely no Well, wait, wait, wait, sorry so there is a So first if if the water is Is it is the water is like, I don't know 50 degrees or 40? Maybe you're going to end in toilet quite fast and it's not nice to drink it because of favor But so the water I will start with 70 something and then try to push to 80 and that's that range I'm and you will see in the in the sherpa the sherpa is if the sherpa is changing to dark Too fast or or if or you have seen like a sticks floating in the water That means that or the sherpa is too old you were using it for too long or that it means that the the water is too hot Um And then for flavor, I don't know it's I would say the first time you would taste it you will feel like Like this is strong That that's why I've seen other persons like People that never tried it. He said okay And I would say that probably the first feeling for I would say why are you drinking this? It's it's not nice So, I don't know if you're going to like it, but Where are you going to buy the electronic ones like the one that keep on the temperature? Yeah, it's maté electrical Ali express No, it's it's a website in argentina. So but they said I'm sharing it in the spring hall Just a piece of advice at least Personal experience. I mean I drink coffee quite often even express was time to time But when I drink maté, I get really pumped. I don't know what are the the coughing caffeine levels but At least the night that I was having some maté was like Going to bed kind of a couple of hours after my usual. So be aware of it It has less caffeine than coffee, but because you you drink so much maybe you can feel Maybe it's like that. Yeah, because usually it's like, yeah one liter of water or something Yeah, it's it's less than coffee but it's true. And then if you're not used to it, right? So for the water, I was saying there is a different flavor of maté, I don't know I will type it in the room That's really really common in the places that the weather is really hot. So in paraguay, for example and I would drink that in summer because you know when aside, so I'm from I'm not from one side of my town In january it can be 40 degrees or 45 degrees or 48 degrees so Terere is with cold water. So you it's really really cold like ice And then you prepare a thermal with ice Um, and then you can put some herbs or orange juice or Or I don't know peppermint or whatever and and then you put ice in the maté It's probably you're not going to use this one. So use a big one or a cup I will use a cup like like a tea cup And and and that's that's a different that's cold water. That's Terere So it's like an iced tea Yeah, but but the difference is like depends on the in the where you are drinking it So I really like it with orange juice. So I will prepare like a jar of orange juice really really cold And I will drink the maté with that But in paraguay, you can you you you can be there is like some street food or things like, uh, I don't know like uh Yeah, like like a person in the street selling and and you can say, okay, prepare please prepare for me at Water with all these things that you can pick like toppings. I don't know like some different flavors And they mix everything in the thermo and they will give you to you. So it's cold water with herbs Orange, I don't know orange skin or that kind of thing So so you can almost make like a cocktail Mm-hmm Maybe even with alcohol No, no, okay Okay, no alcohol a virgin cocktail Yeah, water water, okay Yeah, so Sorry to be clear You take the water cold With some herbs, I would say and then you put the the sherba in the maté with ice and then you do the same Right, it's not that you mix the sherba You never mix the sherba with the water except for in the in the maté And it's also for kids. It's quite common that you use milk In the maté like my niece would drink like a maté like hot milk It's so you replace the water with hot milk. Okay, well five minutes to choose Choose you have to be streaming Yeah, I am actually like now in a in a in a backstage mode that I I would start streaming at any time Okay, so thank you. I think I hope you learned that next time you see me Ask me for a maté because I'm for sure I'm going to be with my maté in my bag And I would say the same with any person that you see Argentina That's a good. That's a good point there How do you I mean if you want to carry this along? Let's say at a conference then How do you keep it from spilling if you put it into your bag? So I have the thermal that you can close it. Yeah, of course, but no And then the for the maté I will have a small bag to put the mat inside Or but it's empty, right? So the mat is it's like this one. So it's nothing inside. It's clean Oh, right. So then then when you finish you you through the sherba you wash it you dry it and you put it in your bag Okay, so you don't need I would say if I'm going to a park, maybe I would have something like uh paper towel or something to put inside. I don't know but And we the problem the the only problem is that you need to carry the carry the water, right? And there is you can buy the In a conference. Usually I will have this someone will have this small thing It's really dangerous. It's really dangerous. I don't know. Maybe christian or osantea. They know the name So it's a thing that you plug in the electricity and it has like a resistance And and you put inside the water and it will heat the water, right? You mean one of these classical water heaters, yeah? Yeah the spiral Those are from the 60s and 70s, yeah, I know That's that will save you like and if you are in a different country The hardest part is to get the water at the right temperature Because you are asking for someone. Oh, can you give me hot water? Because in argentina you can go everywhere and there will be people selling it Or there will be a machine with coins that will give you water for the for the monthly But if you are in a foreign country, you will need to be three hours explaining Who you want it They will give you boiling water for sure So how do you and you how do you arrange for the water to be 70 or 80 degrees? Do you put like It's a moment or inside or is there something special on the heater that you have so In argentina is all the cadence electrical either like this one. So you can say and this one has 50 70 80 90 I you set the temperature on on the and it will stop and All the electric ones in in argentina are this way and they have even they have They will have a button saying mate like mate. So this is the water for mate and when before when we were using like a Kettle in the stop So you need to watch the water and when you see the first bubble like I don't know you will so after Sometime you will learn you will learn the sound of your kettle You will know that the water is ready, but then if it's not yours You can watch the water and when you you start seeing the first small bubbles, then it's ready to the water is ready Yeah, and another option is to just take a boiling water Hoiling hot boiling water and two cups and just pour it from one cup to another and It will decrease temperature by five to ten degrees every time you change The the cup You can also use a thermometer, right? I have one too good So nice. Thank you very much. Nicolas. Hey, it's a very nice introduction I come next time if you are in a real life conference, I I can prepare it for real So, yeah, I wonder where where you learn about mate? me on brazilian friends or I have a shelf full of tea. I I can show you Because for people that doesn't know yann is from checker pool it so yeah, and we have a tea cafe is like everywhere to share the video Where do I turn off the Green screen virtual background. There it is none. Yes So if you see this this Wow This whole shelf is a is a lot of these. It's a green tea is fruit teas Basically you name it and it's there So there is a lot of herbs And there is also matter nice Yeah, and I saw for example here in the Netherlands if you go to a Syrian shop or even in the this market that is really popular the Albert creeps market that that is four blocks from my apartment and It's a touristic place that they sell matters Okay, yeah, I think we are An hour an hour was That's a nice cat Okay, see you everyone later Thanks. Thank you I'm here pouring my high out on mute. Uh, hello everyone Uh, yeah, like no, I just woke up. I woke up like this literally and I have a time to have a shower yet So it doesn't look great to be honest with you. I I don't love it. No, but that's perfect. It looks great. So Sure, I've been trying to find the the haircut that I don't need to to do anything in the morning So I would like to have that probably one version is zero Yeah, but yeah, this is natural like you can't request it like this. It's I know Yeah, it comes out of that factory like this Jason looks so Energetic right now. How are you my dear? It's a thermal sprint, isn't it? I'm Working with one right now What time is there Jason? Uh, it's currently just barely 7 am I would be dying Yeah, I know So I was I work at this week. I work in the morning in my in my office. So Monday, Tuesday and wednesday. It was 6 30 am up and working in 7 30 and then for europife and we were starting like seven And I was dying so you were starting like a four. I don't know. Yeah, that's yeah 4 am. Yeah, yeah, absolutely But uh, well tomorrow, I'm going to sleep until the crack of noon. So I don't have to do anything tomorrow. I'm just sleeping in tomorrow was my sunday as it were Repurposing monday to do sunday monday is no sunday In in my former company we created a slack channel the name was a I'm trying to translate But okay was was like barbecue monday. So that was the the name of the channel and then the topic was monday is just a Psychological feeling or shaggy. It's not real And and we were we were doing in the office every other monday a barbecue Just to to to power up The barbecues on monday, so that's weird Very interesting idea though. We got mark and rakel I'm python Ireland Oh, yeah, I'm using I'm using Showing those because I'm I'm fixing I'm trying to fix and there's I'm fixing that that puff sound. I'm trying to And for one of the speakers and the windows is all python island base because it's all like my personal stuff And yeah, I I haven't opened this computer in ages actually It's weird. It's weird to go back to windows I don't know what's the Some questions on like I think everybody just abandon ship and jump into this and there are like a lot of questions On the on the channel that nobody's answered Are this the whole On the yeah, there's like asking for a video recording or something. I'm trying to answer it where It's in the noise in the track. It's in the track The microsoft track No, it's open space in the open space. They are asking for the talk for a 12 year old Oh, erin ma looking for erin ma. Uh, he was like that's yeah, I know Last last talk of the last day of the last track I've replied it. I'm just like jumping all over all these things because there's lots of message on there I never stopped typing, you know I thought it was in parrot. No, it's in e. Oh, it's parrot. Sorry. Yeah, I was I I was in parrot Sorry, let me change that quick at the message Well, but I can't go back to that. I hide the track where a second That's the thing is that you can't go back there. That's the only thing I don't like about this court Well, lilin lilin is here so you could just tell her that oh Hello, uh, lilin. Uh, yeah, it's it's a parrot talk before closing. Yes Not yesterday on friday. Oh my god. What am I doing? Oh, thank you Hey, look at that. Stefan is here as well I cannot turn off my smart background today because I've been breaking stuff in my room and it's an absolute shit show Like there's wood and dust everywhere here How is the painting going? The painting is done, but then I also decided You know what? You know this little cabinet that used to be there. I decided I'll take it out You're gonna have to turn off your background. Oh, no, no, but I decided to take it out So I took the sole and I just cut it in four pieces and that made quite a mess Can you see the body of background I would like to see? Yeah, wait choose virtual background So you can slightly see it probably if I turn it you see that's all the stuff And then over there is Okay, so we all fly to your face and fix We should we should probably do something to get started on this before everyone thinks it's just you know, we're just in here making making conversation Mark you're muted Zoom just told me. Yes. Thank you All right. No, no, that was Jason. Let's mark it already in vacation Actually, I'm doing my taxes. That's uh No, all that's so much more fun than sprinting. Absolutely I want to go on vacation tomorrow, but because it's end of month. I have to do the taxes today Otherwise, I don't hit the deadline and so yeah. Oh, yeah. Anyway That's why everybody's stressing out Right so Yeah, we're here to basically answer questions Whatever you want to You know ask us we we can We can answer those Hopefully, let's see We would also like to you know, let you know a bit about how the organization works if you have questions there I Already did a talk about the different work groups that we have but we can reiterate that of course if you like So it's a bit up to You know you what you want to ask us I missed the work groups talk because I was asleep Okay, so maybe I can just uh, let me just bring Yeah, I I know if you want to do the same version, but for me is I would like to I would let's understand What's the europitan society doing? So it's so it's europitan and something else is only the europitan Let me let me just kind of do maybe the slides and then we can have a look Just a second Okay, so let me Host disabled participants screen sharing, okay Always I'm low in the VNC so I can I can fix it. I need to make myself co-host Where are you Right now I can No, you should you you should be able to show And This is multiple participants. I think it's like this. This is good. Who can start with someone else? Okay Right, so Let's go to the screen again like this Can you see my screen? Yeah. Yeah, okay. So let's just quickly go through this Right, so your present 2020 is almost over. Uh, we're going to start working on 2021 now Of course, we do need to do some wrap up of You know some conference stuff So it's going to take a few weeks before we actually do start and then I'll get to that in a moment. Just I'm skipping here. So, uh, what's the eps the eps was eps is for short for europitan society The it was founded in 2004 in Göteborg With the aim of providing a legal framework for the europitan conference Uh, initially you just managed the location selection process and then local teams basically executed everything This you know ran fine until the The conference got to a size where where this was became unmanageable for local teams It was harder and harder to find local teams who were willing to take the financial risk And so we then decided to Change this and instead then have work groups implement everything that are The work groups are hooked up to the europatan society. So the europatan society then enters all the contracts and in 2015 we then Started this whole work group process work quite well Initially we had onsite teams as well. So we always for every location we Let me just make this a bit lighter For every location we we had an onsite team Um, but then in 2017 when we did the conference in Rimini It turned out that the the onsite team that we wanted to rely on Was just one person enough that didn't work out so What we then did is we basically or what we let's say what we noticed In that year is that we can actually do everything ourselves remotely So we don't need this onsite team anymore. So we don't will I have to rely on anyone being On site local to the location where we want to run the conference We can do everything remotely And we've done that for a couple of years now. It's working great. So That makes us a lot more flexible What's the purpose of the eps well initially sorry can can can you describe a bit? When we are saying The remote team what what was the remote team doing that you are doing it now The what we are doing now is we're working completely remotely Which means that there doesn't need to be anyone on the ground in the location where we run the conference. So for example Let's take Edinburgh Even though we did have a few contacts locally in Edinburgh We managed the whole process without even visiting the venue So we just used the the venue had a virtual tour on their website. For example, we could then use that to figure out how the venue looked and Then we answered questions and conference talks with the venue. So that was working pretty well and so the The first time we ever saw the venue where we were going to run the conference was literally on the sunday before the conference So monday the conference started and sunday we went into the venue for the first time and saw it And we still you know it was working fine And because when you work with these large venues they they always have a complete team there They have a they assign a manager to you. So you can work with that manager Or actually it's multiple managers. Usually we have one for the one for the technical part one for the The organizational part and one for the catering And you can work with these people. They know exactly what to do. It's every year. It's the same thing So, you know, we know by now we know exactly what to ask what to expect and so on So it's looking great. So we don't have this requirement anymore that you actually need to visit the conference venue beforehand So back to the eps. So the eps it initially it was just, you know, the frame and then we added some more Let's say responsibilities to the eps So we want to protect the ip behind euro python. So we we trade we protected the trademark in in the eu and We have some other registrations going on The logos are protected by us the social accounts are Well, not protected in the sense that we have the trademark on the on the account names But we basically registered all the accounts On various different platforms for euro python so that no one can do cyber squatting And then take them away from us What we do for the euro python european python community Is we provide conference grants. So if if you run a conference in europe And you need financial support for example to run a finnaid program or maybe to you know support getting speakers to the conference Then you can apply for a grant. There's a page on our website where you can have the instructions of how to do that It's actually very easy. It's mimicked after what the ps f does as well And we also do project grants, but fewer those because project grants are Typically something that involves more monitoring And more interaction and we don't have a lot of you know human resources to manage all that so In short what we can do to help others Uh and what we did in in the in the past years is we helped them financially mainly now with the Where we got to the point where we do these the online event We have built up so much so much extra knowledge. We want to share that knowledge now And we're going to set up a page that collects all the information all these documents that we've created for the conference So that other conferences can benefit from this and we're also going to Try to provide some kind of support for other conferences. So One idea was to perhaps do a monthly Conference call where other conference organizers who are interested in learning from what we've done here for this conference And then you know, maybe we can give them some advice And point them into the right direction and tell them about the experiences the you know failures What work what didn't work so well All these things so we're going to try to help them like this as well. So not only financially but also Using our knowledge So that's the EPS the work group model Already talked about that we have different work groups each work group has a certain Topic that it covers and we have chairs in those work groups To have someone who's there who's who feels accountable for that particular work group We don't have you know the strict kind of thing where we have like the members and the chair and then chair decides everything it's always everyone kind of decides so and and then we usually have consensus and And then that's what we do The EPS takes care of all the financial risk behind this. So we are python itself the in-person one is a It's a bigger event. So it's the budget that we have every year is around 600 000 euros And that's the money that we move around. So it's a rather You know a big amount This is also by local teams did not want to take that risk anymore We do that now. We also deal with taxes and accounting and all these things So that's all done by the EPS The most important part though in this work group model is that we wanted to avoid losing all the institutional knowledge every time we changed location So in the past years when we had Local teams run this and every time we changed the location Basically the institutional knowledge would stay with that local team and not move on to the next team So every team had to basically rebuild this knowledge again and again and again We had used I don't know how many conference systems probably like 10 or something So after you know turning to the work group model, what we did is we we Basically bet on one conference system. We took the one that was developed in Florence in Italy And then we continued to work with that one and improve that one That's just one example And of course now because the work groups they usually stay in place from from year to year We don't have this loss anymore or at least not that much We also try to document things a bit so yeah Right so in summary, this is the structure. We have a board the board Of course is responsible for the whole EPS and all the financial risk and stuff The work groups the members and we also consider european attendees to be part of the EPS in a way they're not officially of course, but We do listen of course to the european attendees and then Because we're basically you know acting on their behalf, right? So this is a bit about the conference development. We started small in charlie war in virgin With just 240 people Sounds like a small number, but in those days, you know, the python community was a lot smaller So those 240 included lots of the main people that you Have in python including guido And we all met in charlie war had had a great time had sandwiches for lunch on the bottle of water That was it. No dinner kind of lunch as we do now Um, and then we moved on from year to year. I didn't put all the names at the places here, but just the most recent ones So we had bubbao, uh rimini edinberg basil and now it's online It should have been dumpling, of course So as you can see here, the numbers are around like 1100 1200 400 1400 Those are the numbers that we typically get We think this is a good size Uh, we don't really want to make the conference a lot bigger because you know If it gets bigger to like 2000 3000 people then it becomes very non very anonymous. So You have a hard time finding people meeting people bumping into people accidentally that you might have known from a previous conference That kind of thing is does not work anymore And so This is a good size But that said it is a size. It's over a thousand attendees and a thousand attendees means that The venues that we can use for these conferences is very limited They're the number of venues. So and we also enter a commercial conference space here Which means that the The the venues they basically work with us like they work with any other commercial conference organizer And so the prices are a lot different just to give you an example catering For example cost about twice or or three times as much as what you would pay in a restaurant Um, they are extremely creative when it comes to charging for things So we have to we have to pay for example for every single power outlet that we use and the power consumption that we want to have available in that power outlet You pay for every single light bulb that you use in the venue for every single desk you use for every single table chair Tablecloth You name it you have to pay for it. So And this is you know a bit confusing when you start working with them because What happens is you you get a rental price from them When when you ask for the for the price of a venue And then you think oh, this is a good number It's like a small number. It's not as high as the other ones that we had But then you have this huge catalog of things that comes along with it And it makes it completely, you know Hard to and difficult to to estimate what the actual final cost will be And this is something that we always have to negotiate with venues and that's why the contract negotiations always take a few months Because we have to try to Pin down all the costs there. They usually try to have lots of hidden costs And then you only see those in the final bill The locations the venues are you're using our venues are usually hosting what kind of events like conferences or Or it could be like a theater or a Library or no, it's it's it's conference centers Really, I mean big conference centers. So it's usually the the one of the biggest conference centers that you have in the city Most of the times it's the biggest that we're using And they host everything from conferences to commercial events to concerts to Exhibits straight shows all these things they do Mm-hmm Right. So it's um, I mean even No, with our size we're over a thousand, but we're still compared to other commercial conferences. We are still Let's say smaller Right. So what we often do is we reach out to smaller cities Not the you know, we For example, we we go to bilbao or we go to edinberg We don't go to london or to let's say You know because those cities typically when they have venues which are a lot bigger than what we need And we have to be a bit careful there as well because the rooms that they have are typically of a size that you know makes it feel You feel alone right in that conference center You kind of lost like in rimini, for example, we had a venue that was actually too big for us And so even though we had How many people that we have over over a thousand a thousand fifty people You know There was so much space you you didn't really feel like you were at a big conference Okay, and and of course that we need to avoid as well. So a very good size was edinberg, for example, that felt Exactly fitting Basel was nice as well Bilbao again was you know, a big more on the huge side. So it was a very big venue I I think at this point I might be good to say that People should just jump in at any time to ask questions, right? Because we actually asked me anything Yeah One of the questions I had but maybe you won't finish mark with your slides I don't know if you want to to show something. Well, I'm You know, you probably notice I'm rushing a bit through the slides because uh, I think I want to get to the questions So if you have a question then either just, you know Start talking or maybe you raise your hand Just raise hand work in this uh, yeah zoom thing Yeah, if you raise your hand, then we would try to prompt you to speak so you don't have to feel awkward or anything Right, I think there's a button somewhere to raise the hand. Yeah, there it's under more in my window here. So Right on mine, you have to open the participant list to get the raise hand Click the participant and then I think it's the new new client or something. Yeah Yeah, right. It's in the participants panel and then there is this Has this yes no end of pick whatever you like. I mean, we're going to see it You go faster It doesn't have to be the raise hand, right. Okay, so let's continue Um, so how do we select these locations? This is something that people, you know sometimes ask because In the past we had these local teams actually apply for doing the conference Nowadays we because we are using these large conference venues We found that using a commercial rfp process is actually better Because it gives us better prices And and we can have the venues compete for the conference and because venues are very used to this process It works quite smoothly. So what we do is we send out a long list of questions Where we try to figure out all these hidden costs, for example And all the the gachas that we learned from previous years And we send that list to them and we get back A spreadsheet with answers and how it works You need to send it to them or there is like a place that you publish like, uh I don't know the word in English, but sometimes you have like a place that you can publish something and people would apply Right. No, we don't have uh, we do we don't have one of these Rfp sites or we don't use one of these rfp sites What we do is we have a list of venues that we know And we send the rfp to all of those contacts that we have at those venues We also publish the the rfp on our website. So it's it's not hidden or anything So anyone can basically forward the rfp to a conference center and then ask them to submit something We love to have submissions, but in the in the past we you know, we learned a bit the hard way Sometimes the venue sent in the data in a way that is very difficult to to parse and understand. So we tried to um Polish this rfp process a bit so that The venues do more work and we do less work. So because we For one of the years we had 40 submissions I was just ridiculously much work Figuring out all the details and comparing them So now it's it's better Now they basically do the calculation they calculate the numbers and and we don't have to do that So we we get something that is really tangible that we can use We do this in two rounds. The first round is completely open. Anyone can submit The second round we we pick three of the candidates that we like most or that We where we have looked at the numbers and what the venues offer and then we pick one So that's for example, how we ended up selecting Dublin That's also how we selected Basel how we selected Edinburgh So it's all with this rfp process And then this usually takes two months and after those two months We have a decision and then we can start setting everything up We need to then enter the contract negotiations with the venues. We need to Find accountants that help us with taxes, you know, especially vat taxes are always a thing. So it's Different every single country. So we always get local accountants for this and then we announce where we're going to do it But at that point we wouldn't have the contract signed yet. So This is something that usually happens in January And then we also launched a website and officially announced the the conference dates and everything And then we have this ideal Timeline that I have here. This is how Ideally it should be done. You know often things Go a bit differently. So we get delays and then we have maybe a month or two delays in this in this timeline So ideally we should launch the website in January in February. We start the cfp. We start the ticket sales We then also start the fin a program In March we we have the sponsor signups the sponsor brochure gets Done and then sent out to sponsors in april. We published the the schedule after the cfp Has finished and the program work group has selected the talks and put them Into a schedule what we usually do is we first publish the list of sessions So that people know that their talk was selected and then building the schedule is another step So that's the second kind of thing And then we create the conference booklet In June we order all the material that we need. We do all the branding stuff For the conference venue And then in july we have the conference I wanted to ask I see a few of them there. What are all the working groups really quick? I get to that just just a second Oh good So Your question is my command. So here you go So this is the structure that we have we have one or more chairpersons in the work group. We have work group members We sometimes have inactive members in the work group So people who sign up but don't actually do any work and then we just kick them from the work groups because we want to get the message out That this is you know This is the list of people that that we have in the work groups. Look, we don't have enough people Please sign up and help right? It doesn't make sense to have inactive members on that list This is the listing of all the work groups that we have administration We had a work group for that but turn out that the eps board has to handle this anyway So we don't have it anymore finance. We have Does the budget? You know deals with refunds All these things are the treasurer anders is the chair of that one Sponsors, this is currently sovia and reiko And I help out a bit as well Sponsors work group has to deal with all the sponsors set up the packages to communication with sponsors Which is lots and lots of emails It's It requires a lot of hand holding So they really want to be pampered the the sponsors so that's something to be aware of so you get into a lot of communication and sometimes You have to clear up misunderstandings. You have to do conference calls with them and so on Communications is about the outside communication. So writing blog posts, you know working with twitter telegram all these things pushing the the The news out and the updates out support is for Running the help desk that we have we have a system for that called zamat We use that for the help desk This is before the conference and then at the conference the support work group manages the the registration help desk that we have and also manages The on-site volunteers that we have Then we have financial aid this year We we had to drop that because we didn't have enough resources financial aid then, you know Sets up the the rules for financial aid for applying does the whole process of Getting applications and then the selection process and then manages together with the finance group the refunds Marketing design Does all the branding stuff does the logo the pre-launch website Works out all the branding things that we need at the conference itself orders everything We typically also take care of the Of ordering all the other stuff that we need for the conference So it's usually you know a few bigger amazon orders that we do And then we have a couple of companies that we've worked with for a number of years So for t-shirts for example for printing badges for Um, what else do we do conference bags? Um, all those things are are done by by different companies. We also have a printing company for the booklet So all that is basically a done deal We don't need to do much research there, but it's still a lot of work getting everything coordinated and we have a designer She's from I think she's from bill bower, but i'm not really sure it's definitely bass country. So Uh, it's we we it's a friend of one of the organizers from bill bower. So we work with her for many years now and she's doing a great job so I guess we completely covered there in terms of vendors sometimes a bit difficult using amazon, but we managed so far Program work group as you can imagine does the cfp the talk selection the schedule Manages all the speaker interactions Has to do a lot of work with things like you know cancellations of talks managing a waiting list Moving moving talks around in the schedule that kind of thing The web work group manages the website So anything that we need on the website is done there media work group Usually doesn't have much to do because for the in-person conference what we have is a recording company. So we outsource everything to the recording company We have one company from italy that We've worked with for a number of years now and they usually offer the best prices and and we know them and they know us And so it's very easy to work with them They are also willing to travel. So we usually get those unless that said The venue requires us to use, you know, local company that they are working with Many of these venues have exclusivity contracts with Local vendors or maybe they have a different department in there Uh, that's part of the venue and then they they want you to work with those Exclusively so that's sometimes not ideal because they don't necessarily know how these things work or Very often they are much more expensive. So That's also an issue that you can run into I wanted to ask before you leave media team So obviously this year the media team was well, obviously to those who were on it We're the ones handling discord or whatever and there's been, you know, we've we've bandied the idea about of having a mixed format conference, you know partial online partial in person combining the two If that were done who what team would what will we continue to put? You know online infrastructure under the media team or would we would there be a separate work group for that? That would probably still be the media team. We we don't want to have more work groups. We already have too many actually so The media team I think is going to continue to do that We still have to have some discussions about how we can, you know, integrate what we currently have with the in-person conference So one idea for example was to keep these The discord server and then have these talk channels on a per talk basis This could easily be done at the in-person conference as well If you want to have if you have additional questions about a talk and you don't you know Can't find the speaker or the speaker is not at the conference anymore Then you can ask there or the speaker can post additional resources there. I always find these Uh, what's what's in those talk channels very useful after the conference because you often get additional insights into what was You know the speaker talking about I think you have another question here Yes Christian Yay, I I tried to interrupt like a couple of slides before but I failed. I'm sorry I have many questions written in Don't worry about it. So, um I I would like to go a little bit back regarding the sponsorship Of the this kind of events like let's say like you want to start a new event And I have a couple of like a kind of chicken and egg problem, right? I mean I would like to have a website, of course that I can show what I want to do But then I don't know if you have start the conversation with sponsors before Reaching that point of it because of course you will like to have at least, you know, the security that at least you would have One major sponsor or something because worst case scenario always can be like I set up my my website everything I start to you know invest in design or everything and then I do the call for sponsors and have Zero applications. So how do you deal with this? I mean now? Maybe you have we are more mature and you know that Maybe I don't know a microsoft or other large companies that you know that they will be Sponsors there, but how do you deal with this or maybe at the beginning? How was it? Okay, so that question is actually not so much a question for the sponsors work group It's actually a question for the finance work group where we do the budget So like I said the EPS Handles the financial risk and and what you're basically talking about here is financial risk, right? You want to invest money before you actually know that you're going to get enough income From the ticket sales and the sponsorships. So What we do there in the budget is we have an estimate for the For the number of sponsors that we will get and we typically use the previous years numbers for the sponsorships and and use that as a basis We always of course run a risk, right? So There is a certain break even that we always have to reach in order to make sure that the The conference works out financially for the EPS because the EPS finances its grants program using the conference But like you say, I mean we have built up relationships with lots of sponsors and We can usually rely on on on these estimates quite well because they Turn out usually turn out to to you know be At least accurate in many cases. We're basically underestimating and then have more That said the EPS has over the recent years has built up a A buffer a risk buffer that we we can use for these conferences. So for example four years ago, I think it was We did not have that and in order for us to be able to pay the first rate Of the venue contract. We had to do early bird sales And that was the main reason why we had these early bird sales To get enough money into the bank so that we can actually pay the the first You know part of the and and when you approach sponsors From the experience that you get the other like what are kind of like the key things that sponsors or maybe You know a future sponsor will ask you about at the conference Do they like more like into like the amount of people that you would have there or the Space that I would have to like as a booth to show my product or my company. What are the key things that sponsors ask for? Yeah, the Well, there's no, you know There's no standard sponsor in that sense So the sponsors typically have different ideas about how they want to run things Some sponsors they they want to have a booth. They know exactly how to run a booth So that's what they interested in and then with the booth. I just want to know what's what's in it How big is it? What can I put on the booth? Then they want to know how many attendees do we have so how much money do we have to invest per attendee? So it's this kind of You know, how many views do you get as a sponsor? Essentially only that it's a you know, how many people stop by your booth the bigger ones typically tend to also want you to Make a let's say make a statement. So for them, it's actually more important that they are sponsors rather than actually Having, you know, lots of people could stop by their booth So for them, it's important to to say, okay, we sponsored the conference and we were there And people saw us and and that's you know branding is important for them We have other sponsors that are basically just there to Communicate with the community. So they're very community oriented and and they want to Want to make the point that they are very close to the community So they are typically also engage a lot with the community Those sponsors generally don't care so much about The how everything is set up. They're more interested in talking to people in doing presentations in Maybe doing workshops that kind of thing So depends a bit on who you're talking to In general, what we found is that the high tier sponsors are a lot easier to work with than the low tier ones. So If you look at our packages that we have the gold sponsorship is the most popular package and the The gold sponsors typically give us Most of the work, right Whereas the top tier ones, you know, like a Microsoft one, for example, it's very easy to work with them Even though they pay a lot more than these gold sponsors and that this is we we see that You know, basically at every single conference that we run It's like this So that's something to be aware of if you can you should get You know at least a few of these bigger ones and then you get lots of these smaller ones because what tends to happen Is that the smaller ones they over the years they move up so they move to higher tiers? When they learn that it actually works out for them And obviously I also think that you could maybe apply for more grants when you're just starting because Just as you said, you might not Feel like you have the kind of reputation in the beginning So you might rely more on grants and EPS of course is Willing to like it's mission is to basically have further the python community in the python in europe So I think like that's that's definitely quite an option And then when you build more reputation in the future You probably wouldn't need too much to talk to the sponsor because they would all know you because it's a relatively small community I have I have a question about that, but First I want to to ask a really short one a short question is how big is the european society the team that is working on the conference It's because we have here like Nine war groups, I think Yeah, the administration is not really a work group. That's A work group by itself, but we do have one two three four five about ten groups. Yes And and how big is the How much people is working in total you can you can go to the website, uh, let me just open it and then There is it here And then if you go to the team page here, you see all the members listed so um typically what The way that the the european You know the society works and the work groups work is that we have the board the board is usually composed of very active people We also try to have these people as if possible as chairs of the work groups because that makes communication easier And then the work groups themselves are not necessarily that big so two people four people two people You know not not a whole lot and then of course we have the the huge media work group this year because we needed so many people to run everything right And and the code of conduct work group is a bit special. It's only four people. It's always too Uh to women to men so And then in the conference But how you manage the rooms in the conference you you pick one person that day in the like a volunteer you ask Or the or the desktop the registration we have um For the for the rooms we always have we have a session chair like we have we had here at the conference Uh the session chair basically takes care of introducing the speaker much like what we had here For the online event the room manager is a lot different though the room manager for the online event was very technical That took care of everything, you know making sure that the speakers are there and then everything Moves smoothly at the in-person event the room manager is literally a room manager who Who takes care of you know closing the doors making sure that the attendees get in and out in in time Helps the the speaker if the speaker has technical problems to get in contact with the venue technicians and not those kinds of things The room managers are typically Hired by us for the conference Because what we found is that being a room manager at the conference is a very boring job And so we we tried it with volunteers didn't work out the volunteers basically just left or were not available or you know didn't throw up And so because we can't take that risk we we hire people same for the registration desk. So we Always have the bare minimum staffed using paid helpers For the in-person event and then of course we have A lot of volunteers who help out with everything So many of these the people that you see here will also work at the registration desk and then they move around You know to help everywhere where they can at the conference To make sure that everything works But we have we have just we have a kind of an app We just basically have like we use all sign up zone the last two years So we just create these lists of tasks So that people can somewhere right I think it's fun to sleep It looks like this. This is a small screenshot of how it looks. So it's a It's a small app that we can that where where people can sign up. Let me see here Does it still work? No, it has expired. Okay So I can show this is the website that we use and and then down here you see a bit And then you can you create these slots for easy to use and then people can just register here put their names up and this is what What we have to get people assigned to the various tasks So for example at the current conference, we need to do backstuffing You know, that's a you know, typical thing that you have to do we do usually that on Monday afternoon After the the first rush of the conference So Monday morning is for it was very very busy. We have the the queue is there for the badges People want to get to the first keynote on the opening or whatever And then after everything has settled down a bit in the afternoon. We get everyone together. We make a long a long table Row and then we put all this swag there and then the bags and so on and we We stuff the bags. It's really a lot of fun Lots of people show up lots of attendees help out So what we typically have at these conferences is a lot of help from onsite volunteers I can show you here because we always put their names up after the conference. So this is for 2019 We had all the work groups here again And then we have this long list of volunteers here that helped us at the conference Which is always it's very good to have all these volunteers because without them We wouldn't be able to pull this off and and then my other question was You're saying that you need to find an accountant for each country and So I I don't know if a python is I was asking this morning. So I know the answer probably but Seems our python. So the python society is not supporting other conference with anything else than grants and one thing I believe it could be interesting or for example, I would like to have in amsterdam He's saying, okay, I want to do as a really small event like a one-day event or something like that And I have no idea how to manage the taxes and I have no idea where to start because I I will have I I was paying for some company to do my personal taxes because it's a different country. I don't know how it works So it's possible for a python society If anyone in a different country wants so a country is not sweden, right? Because you have the Right. We are in sweden. We have we have accountants in sweden, of course But my question is for the conference. It makes sense to pay a person to do the taxes But if I want to do a smaller event Can you do the legal support? Or the taxes and that that kind of thing We can yeah, but we can well, no the the short answer is no we can't There's also there's no We are not aware of a concept like the what's called in the u.s. It's called physical sponsorship Where essentially an organization can take over the the whole fiscal setup of an event Even though it's not actually running the event. It's which is basically what you are saying No, it's not the same. Sorry. It's what I'm saying is If you're uh I will I was I I have the example for python Argentina So we have an NGO and the NGO is is supporting the all the events that the community organized and the events are Organized by the community and then the NGO support that In the last three or four years we were we are moving more to a What you are saying that every python society is doing like the national conference We have all the knowledge all the vendors all the contacts all the experience so we are working more and more like With a team that is a remote team doing that but but supporting them a lot But one thing that that that the NGO is doing is supporting the smaller communities So this is more community that there is a new group And they want to organize like events and then we will provide support The legal support so receiving all the money from the sponsors paying all the invoices, etc Probably are going to charge. I don't remember. We charge something like really small because of taxes and and then If they have some risk we we can help them like paying for that risk If they are losing money and if they are gaining money, maybe we are going to keep the money to use for future events But then we are we are supporting them with legal and accountants and that part and also with consultants But we are not running the event. We are not taking decisions of the right the the issue with that is You know Even though we have the european union We still have different tax laws in all the different Countries and and so you cannot ask for example the swedish accountant to help you with the taxes in the netherlands or in spain or in uk for example What we wanted to do for irland is we wanted to have our uk tax accountant because they were doing a good job We wanted to have them for irland as well. It didn't work out because they They can't support us there. So Because we are registered in sweden we have accountants in sweden, of course and we know some accountants in the countries that we've worked Um like in basel for example, we have a good accountant in the uk. We have a good accountant In dublin we need to find a new accountant now because the one that we used was not good enough So We don't have that much knowledge about You know accountants good accountants in various different countries where we could do this Also, I think the the tax setup in sweden Would probably not allow us to do this easily for a an event that we don't organize because of you know liability issues and tax issues For example, if we would if we would The sell the tickets for a different event. Let's say we have an event in the netherlands in amsterdam And and we would sell the tickets then it would be the eps in sweden on on the on the invoice because the way that Conference tickets are taxed. We would have to register in amsterdam Get an accountant there Who could then do the vat taxes for us for that event in in the netherlands? And you can imagine it's quite expensive thing to do So and it's also, you know, we don't have the manpower to actually handle on that So what we could do though is we could of course help you to for example Pay for the accountant that you need right so you can apply for a grant and then you can get money to pay for the account And that's something that we can certainly do Yeah, I'm for sure. I'm for sure like uh like the The consult the consultal part right like a sharing experience of helping with right. Yeah, of course, right Or with the vendors. I think yeah We we uh, we can also help you with vendors We we know quite a bit now about how vat works for conferences It's extremely complex. It's also different every single country But we do have some knowledge you we know about the EU regulations We know how the the differences how the different countries apply these rules because They don't always operate in the same way So that's something that's where we can help with and and we'll you know We would like to have this monthly session to maybe, you know, get this started to reach out a bit more into the community and help Yeah, I think that's a problem with Europe right because What we do in a what the python container community does is It it supports with the legal Entity and then I think that's a really huge help because I did in the past events And I was signing the contract and I don't know one year I was we were one person was receiving money from Microsoft in his personal account And that kind of things because we didn't have the the entity and was really hard for us to get it Seems that Europe is easier, but then yeah, you are probably a small community of two persons I don't know if that's good enough In a country to to get the NGO and to get a lawyer and to get an accountant And it's like a too much to to start right? So it's good to It would be really good to have that kind of support like saying, okay Like like a backup entity and liability. I think it's also really important My ability is something to to really think about I cannot really comment on how difficult it is to set up an NGO in the Netherlands. I I know that it's it's very easy in sweden to set up one I know that it's hard in germany for example Requires a lot of organizational overhead And I could I could imagine that it's similar in the Netherlands. So it depends a bit on where you go Some countries are easier on this than others This is also the main reason why we are registered in sweden I mean there was some point where we discussed changing the registration to belgium But that was before we found enters so The the problem that we had was that we had At one point we had no one on the board who could actually manage our accounts anymore Who could interact with the tax authorities or find an accountant Because we we didn't have anyone left in sweden to talk to to help us And I'm very fortunately and I think it was in I think it was in Bilbao right Anders Where I met you and yes, and then I don't remember which year it was in Bilbao, but it was in Bilbao I remember I was sitting at the sprints I think it was with you and then basically ask you whether you might be able to help us a bit And yeah, and you know very fortunately, you know ever since Anders has helped us and he's done a great job With that Thank you without without him. Yes. Thank you without him. It wouldn't have really worked out We we were very close to switching to a different country So when you are when you're so next year you need to register in in island to run the conference We we are already registered. You know like like I Um When I did this talk about switching online I mentioned that we were at a point in early in march where we were really we just had to click a button to To start ticket sales. We had everything set up Taxes were set up contracts were set up We we had you know, we were talking to catering. We were talking to the accountant We have had everything registered the vat and everything set up for the For starting the conference and then then at that point where we already had everything set up We just then suddenly had to you know, go back to zero and start all over again because The issue is that the online conference is actually On on from a tax perspective. It's happening in sweden Because the eps is registered in sweden Whereas if you run the event at some venue then the for taxation It's always the place where the conference happens Right and so what we had to do is we we had to register for vat And then now we have to do zero filings in ireland Even because we don't have any income or any expenses there Until we get to the point next year when we start to have expenses again And we have ticket sales for the conference in dublin And at that point we need to pay taxes in dublin But we are already registered and we're going to keep that registration, of course We were registered in switzerland. We were registered in the uk In italy what we did is we We joined with the python italia organization To work these things out and then basically they paid everything Locally and then we had this agreement with the organization to Have basically have them Enter the contracts with the venue and then we paid python italia so that they could pay the venue So that kind of setup This kind of setup we don't want to do anymore because it's just too complex So we always want to do things directly Right, um any more questions? Otherwise, let me see whether I have some content left here. That's interesting Wendy start planning 2021 September right, so let me go let me go back here to the timeline So all of this What you see here all of this is Up until the point where we have decided this is all handled by the board The time can of course be used for setting up for example the website fixing things that we found On the website adding new features and so on If we already have a good idea of what we want to do for example with this court We could investigate whether we can have a better integration with discord and the website that kind of thing So some things can happen in parallel But there isn't a whole lot that can be done here in terms of help Because this is board stuff that we have to do then the pre-launch website is done by the the mnd work group and Once we start in january then the web work group has most of the work and the program work group starts so um In january we actually do need to have help with the with the conference on you know in in more work groups And it starts to become very interesting then closer to the where Sorry, we have in a few minutes the End of the day session right you said yes five minutes five minutes Um, so I have a question that where you need people to join out to have like in the board in the work groups doing In in these work groups, we need more help. So we need help in communications We need help, you know people writing blog posts working on twitter making sure that everything is properly answered the people You know the tweets are liked and we've treated and so on We need more help in the support work group. Even though we've I think for this conference. We already have We we managed to get more people in so It's actually working quite well there. I think Reiko you can talk to that one. Yes, we have a clean. Yes, we have a clean help desk almost so that's pretty decent I think And a lot of people are basically other moments. I think because um Yeah, a lot of people are keeping an eye on the help desk, which just makes I think everything just feels more secure And we're not missing anything important But I do want to add that I do think we need people in sponsors. Maybe not a lot, but um, it's a lot of work Sorry, I should have marked that red as well. Yes, it's pretty red sponsors Sponsors is basically most of the communication is done by sylvia and and reiko Um, and and so they definitely need more help So we could we could need at least two more people in that group to help with the sponsor communication um Financial aid we also need help because currently we don't have anyone in that group So this should be marked red as well and then Marketing design there's not really a whole lot to do their program work group Marketing is not here because he's busy with other things, but that work group will probably also need a few more people to help Web. Yes, definitely. We need more help. We're just two people right now Stefan and myself Um, so we could use more help there. Basically, this is working on Django website code Or maybe you know writing bots and these things so that kind of stuff Um media work group depends a lot on on how we're going to do the integration next year Uh, I had some discussion with reiko for example, maybe we can we can have You know enhanced the live streaming that we do a bit next year so that we can Take advantage of for example Closed captions that automatically get generated To make it more accessible to to people who cannot hear that well Or maybe you know I mean sometimes you just you have speakers that's We're very hard to understand. So maybe the closed caption can actually be shown at the at the conference So those are teams that the the media team will probably be scaled down a bit And then we we can have the the people who are in the media team if if they're willing, of course that said Help in the other parts of the conference But you know at this point we are discussing how to run this hybrid approach. So I guess there's a lot that we can come up with to basically reuse The knowledge that we gained this year also for next year, even though it's an in-person conference Okay, so I think we are out of time. So maybe we can question questions in the chat I know there aren't any more things, you know one thing that's important to know Maybe just one comment at the end right now. We're doing everything on telegram We have a few mailing lists as well. We use google docs and google sheets for managing everything So yeah, this is how we work remotely and then we have regular meetings conference calls where we discuss stuff right Please ask more questions in the open space one check like discord channel Right and these are the URLs in case you want to check out the website also available from the european website okay good, so Let's check here. What's going on to thank you Thank you. All right. Thanks. Bye. Bye Sangabab Hey, can you hear me? I am on the staff room On discord. I have to disconnect it. Come here. I'm already talking with the organizer Oh But this why doesn't it say recording? Uh, this is this is recording. Yeah, we should We should get on another Zoom call It'll be fine if you follow the code of conduct. Yes Let's get some Yeah, yeah, that that is perfectly under the code of conduct I Why are you just here? Are you off the discord server now? Yeah, I'm off. I'm off the discord What's up, bro? We should totally get on another I'll just be conscious because of that red recording Oh, okay. Uh, oh, we discussed a lot of things on this open space room college. It is fine Like a lot of weird discussions happen Uh, but if you go to another zoom call, oh, okay, you can but it's gonna be time Yeah, that is fine. Uh, we can start at one if you want to Oh, but uh, I guess, uh This guy's supposed to join us. Uh, he wants to talk to you He's a big fan On us talk and you know, if you want, oh, like, how do I create a link for another thing? Are you still there? Yeah, yeah, yeah, I just Why aren't you getting off this call? Uh, no, this What? Oh, okay. So I just wanted to tell you this. So I just joined the phycon india Volunteering call today. They posted a link on twitter. So I joined it. Yeah And then like there was a spammer who joined us And then started playing some videos randomly on youtube. What? Yeah, yeah, spam. Yeah spammer. Oh, because they posted the link on twitter. Yeah on twitter But still it was like you had to ask to join you cannot just join the join the meet up It's just like you have to uh, you have to be let in there. Uh, you just say ask to join, right? You cannot just join Oh, so Pradavan says Oh, you can catch up with him later You're always kind of I think he's I think he's the uh, social media head of pipe of python india. I'm not so I think he is Heading a work group, uh in python india Yeah, I met him last year on the last night Yeah, uh, we were doing sprints together today Yeah on Terminus TV Oh, why is he like Starstruck bro What starstruck at what? Oh, I'll call you on