 Call to order of the License Hearing and Public Safety Committee September 28th, 2022 Roll call Alderperson Bart Felde. I am here Betty Ackley is excused Dean Decker is excused Joe Heideman Yeah, Amanda Salazar here. All right. That's it Pledge of Allegiance stand if you can I I pledge allegiance to the plague of the United States of America and to the Republic for which it stands One nation under God Indivisible with liberty and justice for all Introduction of committee members staff and guests All the person Joe Heideman you want to start Joe Heideman 10th district Catam city attorney Like Lou Burt assistant fire chief Eric, Matiana fire chief Kathy Hoffman city attorney's office Barbara Felde. I am the chair of the committee and Also the president of the council Manas Salazar representative district 3 All right Approval of minutes from and Dave. No and Dave. It's always and Dave Introduction of no, I'm sorry approval of minutes from September 24th, September 14th, 2022 Make a push to approve Say all in favor say aye. Aye opposed nay chair votes aye Approved Number six resolution number 69 22 23 919 22 a resolution authorizing the appropriate city officials to execute an agreement with target solutions learning LLC Dba Vector solutions vector to implement scheduling software at the Sheboygan fire department chief take it away Thank you chair. So I Brought assistant chief Mike Luber with me to explain he is oversees our administrative acts as Aspect of the fire department. So this is one of the programs and contracts that he's been working with with and he can explain What will utilize for and what it's replacing? So currently we use two computer programs We use one that's called ESO For our daily scheduling of our rosters and our overtime and everything like that and then we use another program That's called one call now That's what we do of all of our callbacks and if we had me over time or like an emergency call back for a fire In addition to that right now, we also have a few Excel spreadsheets So over the last year I kind of looked at a couple different programs talked with other departments to see what might Or better fit our department and be on more efficient and user friendly So we came up with vector solutions. It's a company that we already used for our training program within our department One of the things it's going to do is it's gonna take both of these programs and combine them into one So vector solutions will take care of our day-to-day scheduling on all of our fire apparatus So there's a roster built for each shift and then the battalion chief Will move people around on the schedule based on who's off for the day or any sick calls or anything like that And this program helps us because it's geared towards fire departments So we can see like a month or two out to see where we need to do our schedule and our callbacks and things like that In addition right now our members have to log on to a computer at home This program also has an app that they can have on their phone So if we move them from one spot to another for the next day, they'll get a message on their phone Also, all of our callbacks will go right to their phone now through the app and they can respond back to the app Saying hey, we're coming in our hand and take this over time and things like those So the cost for it right now, which is the six thousand one hundred and sixty four dollars That's all in our budget. We didn't need any more money for the two programs together. We're roughly that sixty one hundred So that's where it came up with the money for it So vector solutions is supplying the software in the hardware and they're gonna take care of the training for us And then it's gonna help us with our scheduling and our duty callbacks as well awesome any questions I Asked some questions earlier Again, I was concerned about it only said six thousand But then since they already had the money available because getting rid of the other two programs Are these companies are Are they started by people that were in the fire business Sometimes sometimes they are this one actually was put together by people that work in the fire service So it's like really very nicely geared towards us and how we operate our apparatus and do our callbacks And I'm like we deal with things like Fair Labor Standards Act pay and stuff like that. So it works very nicely for them Yeah, and this is accepted by many of the other departments within the state of Wisconsin or yeah Actually, I reached out to a few departments on Fond du Lac was using it. They had good luck with it I'm Kenosha was using it. They really had good luck with it. So I did ask around as well get some references Thank you. And then sorry, I mean we actually they did let us trial it for like three months So we did trial it in-house before That's making sure that they know what they're doing if they're ready letting you trial it for a couple months or three Is there any other questions comments? Yeah, I need a motion we'll do proof say it Any discussion sorry all in favor say aye aye opposed nay chair votes aye motion passes. Thank you for your support Thank you very much That's meeting date will be October 12th, 2022 regarding that Just so you know, I will not be here on October 12th and attorney Majeris is also not available on October 12th So there will be no attorneys attorneys staffing the meeting and it is for budget So So I I will be around so I'm leaving that day So if you want to meet earlier the day, but I know that doesn't work for folks Monday or Tuesday that we could potentially work to but if not you can also just meet just know that I Won't be there. No, no, I know I have to can tell you what we're doing. I know Dean has has PPW on 5 30 that's a 5 30. Oh, yeah So one thought would be I don't think I don't know how long a meeting it'll be But you know one thought would be to do it before Finance on Monday that push it pushes us a little bit on some of the Licensing stuff, but I don't expect a huge amount of that at this time of year. So wait on the 10th Yeah, on the 10th What about the fifth is that too soon? That would be yes because that's that would be Immediately after the meeting and we wouldn't have the time to get the licensing stuff So, I mean I could do earlier on the 12th if if the goal is to Have quorum. That's the that's the Monday, right? Do it earlier that day Just because bookworm has like a ton of evening programming in the month of October for happily on it So like during the day actually for October. I can I'm flexible. I don't have I'm going to Michigan I'll have to be there until like four o'clock. So that means I'll be leaving here at 10 30 So I can do it like a really really yeah Traverse it at 8 30 in the morning or something for every city. No Grand Rapids. I Got meetings or the I've broken a few laws here and there. I know what laws are I can speak for I've broken you just The licensing staff if you do it without me you will probably have Lieutenant Adams here and I'll just if he screws up. I'll yell at him at her family reunion But it's just more it's more of the concern what originally I wouldn't even ask because We have only would have clerk staff here potentially too, but because we now realize that's the Budget meeting and I'm a yeah, I could I could do it on the 11th You Dean and I would both be up Dean and you because we're both on public works. Oh Well, but yeah, we'd have it earlier on You could come out from this one and go to that one then And how much how much you load on me and usually you do We could also hold it if you wanted to it could be held at public works Yeah, could we do that just back to back? I'm just have to ask we'll have to make sure that they give us the available space, but On the 10 on the 11th and tell them we usually have like snacks and stuff I'm just saying I Don't go to DPW meetings. So I don't know how long they take and seeing it's budget time But they're meeting for budget will be long. Yeah, they're me. I would go first We can still do the for the normal for 15 time Mm-hmm, and in fact my main concern for you guys if you do for 15 at a public works We might be done by 445 and they still have 45 minutes to wait on the DPW, but you know, that's up to you I mean, I will definitely And I would be on the 11th 11 I take that Gene he can make he already makes this meeting so I don't think it works for me. Yeah, I can make it work. All right. Let's plan on the 11th then So you'll work it out with DPW about space in a little bit Still have for 15. We'll tell them if they want us to look at their contracts Oh That works Yeah, yeah Do we need to okay that with the group? No, I mean, we'll just it's not something you vote on It's it's always on the agenda just to talk about in case there needs to be a change So we'll we'll take care of it or get on the agenda It'll be a DPW rather than most likely here. Okay. I mean, great Okay. All right. I need a motion to adjourn Motion to adjourn move All in favor say aye. Aye. Opposed nay chair votes aye And we are out of here