 Alright, so let's go ahead and get started. Thank you for joining me today. This is a 30 minute workshop, but I will hang out a few minutes afterwards if anyone has questions and we can have a conversation. We're all here for the workshop setup Google Scholar to connect with library resources from home. My name is Gina Schlesemann Tarango and I am an associate librarian at the FAU library. I should note that we are recording the session you might have gotten a notification when you logged in but I always like to alert people to that fact. Again, if you want to use the chat today if you have any questions or there's a small group today so feel free to use your mic as well that's fine. So we're going to look at three questions today. The first is what is Google Scholar? I'll cover some misconceptions surrounding what it is and what it covers as well as address some of its affordances and limitations. We'll also briefly address how we can best search Google Scholar. I'll show you some smart or advanced searches and point out some of the features you might not be aware of. And then finally I will cover the meat and potatoes what we're all here for how we can get access to FAU library resources how we can get those to show up in our Google Scholar searches. But before we dive in I would like to take a quick poll here. You should see this on your screen now so I'm asking how does Google Scholar fit into your research. I only or mostly use it. I occasionally use it or I never use it so go ahead and make your selection. All right so I see one response I never use it. All right our second attendee might be having a little a little trouble with the poll. But that's great that gives me an idea of our familiarity with Google Scholar. And I should say to this workshop is not necessarily about advocating for against use of Google Scholar. I like to tell people. Okay second person says I occasionally use it great. I like I like to tell people it's not a bad tool to use it's just different from some of the traditional library research databases. I personally like to use them sort of in conjunction I'll run a search in the library databases and then do the same search in Google Scholar just to make sure I've covered everything. And I have a chat popping up here and end the poll and we look at that. Ah, got it. Okay, cool. Um, all right. So what is Google Scholar. It's scholarly, you would think right because it's got the name and the title. Well the answer is it's mostly scholarly. Google Scholar does pull pull up an index and display a lot of peer reviewed scholarly articles from academic journals and it does retrieve information from Google books and so you are getting some of those scholarly or academic books, but it's also pulling a lot of other stuff. So one of the places that it pulls information from is institutional repositories are institutional repository at CS USB is called Scholar works, and these are essentially archives of all of the stuff created at a university. And so for ours that includes things like peer reviewed articles that faculty publish and put on there could include also conference presentations. And Google includes things like student journals, minutes from various campus committees and meetings, dissertations and theses that graduate students produce newsletters I know the file library newsletter appears on Google Scholar because it lives in Scholar works. So just keep in mind that that is going to appear also non scholarly content from academic journals so things like news sections, book reviews, editorials announcements, those are going to appear to and so it's really sort of a mixed bag. Google Scholar we assume is expertly curated like a library database, not quite Google Scholar actually relies on robots behind the scenes to crawl academic publishers professional societies repositories etc. And it looks for documents that are structured in a certain way. Publishers can also request that their information be included and individual scholars can upload whatever they want I tested this the other day and I basically put up a blank document. So it's not curated it's all sort of happening behind the behind the scenes with with Google scholars. Robots that are crawling information so it doesn't have that level of vetting that something like a library database does. And finally we can say well at least it has everything. And that is not the case. I don't believe you. We should be skeptical. So Google Scholar indexes a lot of content and a lot of that stuff is content that our library databases don't have such as a lot of the open access journal content. However, there's content that you have to have a subscription to or have an account to for example that Google Scholar doesn't include. Also as I mentioned if a journal for example doesn't format their content to the specifications that Google scholars robots require to crawl and retrieve it it's not going to show up there. And so again as I mentioned Google Scholar and the library databases are best used as you know sort of two sides of the same research coin I like to do a search in a library database and do the same search in Google Scholar you're going to see a lot of the same stuff but a lot of unique content as well. Other considerations I'm always like to point out that Google Scholar is a part of Google, which is an advertising company essentially. It's part of the the alphabet company and so I'll just open this up really quick if you have concerns. You can visit their privacy policy and they, here's where they cover information about apps browsers devices your location information etc. And what you can and can't do about that so I always like to point that out. Google Scholar itself is not a product that makes money for Google, which is kind of interesting so that's why you don't see advertisers on your Google Scholar search itself, like you do if you're just doing a generic Google search. But it, again it's subject to the same sort of privacy implications. So let's go ahead and dive in. I'm going to start off by showing some Google search tips Google Scholar search tips and techniques and then we'll cover how to link library resources that we have at the file library to Google Scholar. Let me go ahead and open it up here. So when you land on the Google Scholar page and the URL is scholar.google.com. You see a search bar just like Google. The default is to search articles right here and you can also use Google Scholar to search case law and we're not going to have time to cover that today but just keep that in mind. I am logged in to my account you can see my picture up here on the right. If you, if you have a Gmail account, you essentially have a Google Scholar account. And you would just need to log in with your Gmail address to access that and I'll cover some of what you can do with an account later. I see recommended articles. These are based on my own library of articles things I published alerts that I'm signed up for. And then down here I see articles about COVID-19 if there's ever an issue that sort of trending or, you know, of importance like COVID-19. They try to highlight some of those things down here. So let's go ahead and do a search here. There's been a lot of talk lately about like uninsured children and school lunches right with all of the schools closed. I go ahead and type in my key terms and I get my list of results like in a library database to the left and sometimes to the right, depending on what database you're using, you're going to see what are called limiters. Now, in a library database usually there's a little checkbox that says peer reviewed article or peer reviewed journals and if you click that you can be assured that everything you see is a peer reviewed article. Google scholar does not have such a thing. There's no way also over here to limit by the source type so if I just wanted to see book chapters. I'm still going to have to look through all this if I just want to see peer reviewed articles I'm going to look through all this if I just want to see books. I'm going to have to look through all of that so that is one of the limitations is that lack of limiting by source type you also can't limit by subject. So in a database if I were to do this search. I would say the option to select. I want articles that are from health or medical journals or I want articles that are from a more sociological perspective, or an education perspective. There's no such thing here. So have instead is a date limiter so we can create a custom range if we want say we want content published from 2010 to 2018. You can do that. We also have the option here to include patents. So if I don't know if you're interested in patents you can do that. What they mean by citations here is that sometimes there are articles that appear on this list that you can't click on them and get any more information they're going to be listed in all black. And this one here says HTML and brackets it's going to say citation. It means that there's no full text that's available for us and there's also not even like a journal webpage that it can take us to to get the abstract, you're just going to get this the title and the authors and the name of the journal typically. I recommend that we leave this box checked, because if you see that you'll be able to at least search for it in the library's database and see if we can get it. So if you have it get it for you through in our library loan so I do recommend just leaving that box checked. The other thing you can do which I like to use is create alert over here. What this will do is it will create an alert for new sources that are added to this search. I created an alert every time a new source was added to Google scholar index to Google scholar about uninsured children and school lunches. I would get an update I believe I have mine set up to update me monthly. So I don't you know get emails every day, but that's a really useful way to sort of keep track of a topic, and you can set up an alert query for an author's name to so if you just want information by an author. That's a way to use that tool as well. Okay. So as far as searching Google scholar we can do a keyword search like we've done up here we can also search for an author. So the easiest way to do that is to type in author colon and then you can see I was playing around with this earlier. Sarah Ahmed that's an author I sometimes read her work, you're going to do Ahmed colon or comma Sarah. And that's usually the way we see names formatted in databases, but with Google scholar you, depending on where they're getting the information from it might be formatted differently so we could do Sarah Ahmed, or we could do. And so on and so forth. If it's a common name like as Ahmed, you might have to kind of look through. I know for example the author I'm thinking about is not writing about obstetric hemorrhaging. She's a women studies and cultural studies author so I know this isn't her. You might have to because Google scholar is pulling so much information you might have to sort of sort through these results a little bit. What you can do to is, I'm going to remove this is go over to this, they call it a hamburger icon but these three lines on the top left, and we can pop down to advanced search. This is where we can get kind of fancy here. I'm going to go ahead and remove what I had already typed in so here we have the options to find articles with all of the words we type in, or an exact phrase which essentially means you want to pull up words in a certain order. Or you want articles with at least one of the words so let's say I were doing research on, I don't know, like house cats or something. I might want felines or cats or house cats or domestic cats. But I without the words I don't want anything about tigers or lions, right. I'm not interested in big cats. You can also search for your words to appear anywhere in the article or just in the title, I'm going to go ahead and select just in the title. And then here you can also search by an author, you can search for a journal and then your date option as well. I'm going to go ahead and narrow my results down. Alright, so I can see up here I have 51,700 results. And just like a library database your results are going to be different depending on the order of your keywords. So, it's always good to sort of mix those up and play around with synonyms or related terms if you're not finding what you like. A couple of things I mentioned if you are logged in to Google you, you have an account I know I'm logged in because I have my image up here it might be your initials however you have that set up. But one, one thing that I like to do with Google Scholar is if I find sources that I like I'm going to go ahead and star those. And when I do that. That means I'm plopping them here in the right top right into my library, and then this is where they'll live. What's nice is that I can create labels and that's essentially like creating little folders for for different sources that I like I can sort them by time frame and so this is just another way to sort of organize your research. Other options under the sources here your results is we have our site our quotation marks this allows you to create a citation for the source that you find. I'm just like in our databases it will create them in different styles for you. However, I think Google Scholar citations have a lot more errors than the ones I've seen in the database citation generators, a lot more. So, just like with those you're going to. It's fine to copy and paste them but you'll just need to clean them up to adhere to whatever citation guidelines you're using. If you use Google management software. There are options down here to export your citations bib text and note ref man and ref works. Unfortunately, I know a lot of us use Zotero. Google Scholar isn't linked up to Zotero at this time and I'm not sure if they're ever going to do that. I'm hoping I'm hoping they do, but I personally use ref works and it does work pretty seamlessly with that. I'm going to do some citation chasing in Google Scholar and what I mean by that is here it says cited by 3,635 if I click on this I will get a list of items that site this book. And so that's a good way if you're a professor you can share this with your students or if you're doing your own research to kind of follow the scholarly conversation forward and see who cited that item. I'm going to go back here. It also will give you a list of related articles which is helpful, and then all 11 versions will just take you to different versions that they that Google Scholar has found online so it might be a publisher it might be a version from maybe the author has a professional website they uploaded it it might be a version from an institutional repository. And so if you're interested in that you can just click on that, and then you'll get the list of the versions here. It can be a little overwhelming like this has 11 versions and you might be a little confused about which version is the best one. If that ever happens to shoot me an email and I'd be happy to help you determine which one to use. Um, so the other thing I wanted to show you before we talk about accessing the information is author profiles. So if you notice on this third result we have J Sirbel the author and it's underlined. What that means is that this scholar has set up a Google Scholar profile. And here's James. And it tells you he's a professor of animal welfare at University of Pennsylvania. And what I love about this is it's a quick way to get access to all of their stuff and I say stuff because again Google Scholar polls a lot of different content so this could be scholarly peer reviewed articles he has published it could be books he's written could be conference presentation materials he might have uploaded to his institutional repository or a personal website. But what's great about this is this cited by again we can see all of the sources that have cited this work. And what it does by default is it pops the item that is cited the most at the top so we can see that this is his most popular or most cited work. Um, the year is 1996 he has more recent stuff but that's not showing first because it doesn't have as many citations over here on the right we also have a list of co authors and these are folks who have Google Scholar profiles. And so just another way to follow folks I find I love to point grad students to these because you can find things again like conference presentations, maybe pre prints of articles that you wouldn't find in a normal library database search. Again, these folks can also upload whatever they want so you do want to be a little cautious. I'm going to pop into my profile. Let's see here. My profile and show you that I can upload whatever I want so on the bottom here I uploaded test and it's it's nothing so just just be a little careful. I haven't necessarily heard of this myself but I imagine you know if there was a scholar out there who wanted to sort of make it look like they published more than they actually have they know they might add stuff there but like I said I haven't personally heard of anyone doing that. All right. So, as far as getting resources, let's go ahead and do a search here I'll continue with my uninsured children in school lunches. Now, when you are looking at your result set if you're if you find a title you're interested in and you want the full text you want to read it. What you're going to want to do is look to the right. And this over here on the right where it says PDF or in this case HTML. This tells you you're able to access it. You'll simply click on the item, and it should open up. And here it is. If it's a PDF a PDF file will open up and you can download and save it. Now, there are sources this one for example where I don't see anything to the right. What's going to happen is we're going to click on the title. We're going to take into the journal, and we'll see the abstract. And we're thinking, Oh, great, I'll just download the PDF. See here, it will tell me. Okay, log in give me your institutional log in or in this case pay me 25 bucks for this article. The reason is that I'm going to go back to Google Scholar. The article is simply indexed here meaning it is listed it at the full access is not available here. And so what you can do to sort of help you work around some of these cases where you encounter this is we're going back to our top left our hamburger icon, and we're going into settings at the very bottom. We're going down to library links. And what we're going to do is add the file library. So if we have access to it, are able to link to it through our library databases that shows up in your search. I'll show you what I mean in a moment. I'm going to type in CS USB library. And click on CS USB library find it at CS USB. This is going to appear in our results that where we're able to link to the item. By the way, if you perhaps teach at or attend another university, you can type in that university. The library links, most libraries do have the setup there is will show up as well if you're simply curious about, I don't know, for example, what Harvard has. You could add that to, you know, unless you're able to log in to their resources you're not going to get it but I sometimes just play around with this to see you know who has what, but we're going to leave it at CS USB library. If you want to see the defaults to open WorldCat library search you're going to want to leave that that just allows this library function to function so leave that alone as well. I'm going to hit save. And so now we can see on the right we're seeing find it at CS USB find it at CS USB. I believe that one yeah the one that we clicked on. Let's click on find it at CS USB and see what happens. And now is popping you into one search. And unfortunately it says file library does not have you have a copy of this one. And the first thing you see is check for a version free version Google Scholar, you're not going to do that obviously we were just in Google Scholar. But what you can do at this point is click here get this article through interactive library loan, and we will get it for you for free from another library. I know we have a partial campus closure right now due to COVID-19. But if you're requesting an article we can absolutely still do that. Those are all PDFs are going to be sent electronically. What we can't do as far as in our library loan is books and book chapters unfortunately, but articles are completely fine. Let's go try to find one that here we go find it at CS USB that we probably are able to get for you, or that we have. Again it's popping me into Google Scholar. Ah ha. And this one it says available online at science direct journals I would just click there it would plot me into our database. Since we're all home you're going to be prompted to sign in with your Coyote ID and password but after that point. The full text will be available to you, either as HTML or a PDF for you to download. So that's really it just making sure again I'll walk through that again we went in the top left or hamburger icon and we went down to settings at the bottom. Library links, and then typed in CS USB library and made sure we save that in our settings. And so it's a pretty quick process. If ever. Don't see. I'm going to forward a few pages here. This one for example example at the bottom. We don't see a CS USB get it find it at CS USB and that's simply because it's what's happening behind the scenes we're not able to parse the link. In that case what you could do is copy the title do a search and one search on our homepage and see if we have it and if not you'll be presented with that option to request it through inter library loan. Okay. So really quickly I just want to point out and we do have a library guide for Google Scholar. This is the website and I'll go ahead open that and I'll plop that this link into the chat so you have this. Here we go. And this really walks you through how to set up that library link, as well as things to consider about Google Scholar and this is a lot of what I covered in the beginning of today's presentation. So it's just about 1230. The final thing I ask is that if you have a moment if you would just please complete this quick survey I'm going to plop this into the chat as well. And it should just take a moment but we always like to get feedback so we can improve our improve our presentations. And then I'll also take any questions if if you'd like me to cover anything again or yeah anything that came up I'm happy to answer that now.