 We're just the hope is cheap that you can get through your presentation and about we bought a lot of you quite a bit of time Oh But if you can keep your presentation in like 15 minutes and most so there's time for questions I'd be great. I will be brief. You're running the clicker next slide, please That's a nice picture by the way. Is that a recent one? It is we did it in October We shut the street down and you know, there's no one at the library. That's amazing Sorry The planning into it was Yeah, there's a seven o'clock on a Sunday morning. You have to do it before the sun gets too high and so Yeah, we probably have maybe 10 people 10 to 12 missing Or something, you know out of town and you know, you pick a date and you just kind of Okay, can you make it fullscreen? Thank you So the department's authorizer 83 personnel. We split those about 76 of those work on divided amongst three shifts and will work a rotating shift and they're they staff the fire trucks at the Five stations throughout the city. So we have, you know, three what we call engines or pumper trucks and two Ladders that have both a ladder on top plus a pump and then the tower has a bucket Basically another ladder truck that has a bucket on it two staffed ambulances to and reserve that are and and then there's a one Battalion chief who is basically the boss of the day Five stations throughout the city. Our administrative division is three people myself chief club deputy chief club and deputy chief Brown Our training division has one person and we put three people in the fire prevention division Last year calendar year 2018. We ran about just over 8,000 calls for service that was about a 3% increase from the previous year and about a 30% increase over the past 10 years and Then you see the numbers and many of those are small fires because again We with a quick response time often those fires are unnoticed and don't Unnewsworthy think thank goodness our highest on demand it continues to be medical instance And as you can see about a 5,280 medical calls last year This is the org chart one correction to make the final They're actually should the final one of those there's two shifts have 18 and one has 19 as opposed to two having 19 one having 18 But that's how we that's how we kind of have our people spread about Chief club has the majority of those and in chief Brown kind of takes more of the administrative operations of the department The fire department budget is as you probably saw very similarly last night to the police department About we operate on about 4% of that budget is what we spend on Operations the rest are on salaries benefits keeping the lights on the water and power So we spend about 4% of that or 400 about 400,000 on training and tools and equipment and gear and Those types of things Yeah, we had a great year in FY 19. We replaced a two more We've taken delivery of two more new fire trucks. Thank goodness to the bond and chief collect goes down on Sunday for the final inspection on the last new truck that was authorized under that That bond and that truck will be here later probably around Memorial Day And then go into service after some training later in the month We created a behavioral health program peer support team The impacts of stress on the fire service as nationwide has become an issue We've had numerous workers comp claims and we have a therapist on staff and and she it's pretty amazing The number of our members that go see her after either after dealing with traumatic events that they respond to or just our personal Problems in their personal lives, but she she has certainly made a difference in the organization We implemented commuterated dispatch So basically what that allows us to do is send the right response to the right size Emergency so before we would send the same compliment to us smoke detector activation in your single-family home that we sent to the hospital and Now we we define risk so higher risk buildings get more people and smaller risk It's only one truck and sense implementation. We've reduced our unit movements by about 24% Yeah, so they take of a life 12 year life of a fire truck That's probably million dollars millions of dollars in deferred maintenance or maintenance that we don't spend it on and fuel and tires and all that other stuff We currently have three employees in paramedic school. That's about an 18 month program This budget was able to support some people going to that They are they will be testing or between September and January and that will bring our number of paramedics to an 11 We upgraded our defibrillator So all of our units now have the same same device on it which they can send the information back to the hospital from the field These are top-of-the-line Equipment and we replaced about the other half of our portable radios We issue portable radios as a big really is a piece of basic safety equipment And and so that that we have we'd now ever everyone has a portable radio that is within Within a usable lifespan and kind of the last thing we're right in the middle of and very excited about is we're renovating station two Where all our new recruits go that back that station currently or previously had one bathroom shower Like a locker room so two showers two toilets But was not gender-neutral and we took that split it in half and we'll have when we're all done plus renovating a third bathroom Three gender-neutral bathrooms with showers in it. So what as one of the ladies said to me the day I'll be so happy not to Be using the bathroom and have a member knocking on the door wanting his toothbrush. I thought that was that was she yet She did not she did not when she said it She just said it so innocently but it is very telling about the difference of that we in the fire service were a little bit behind on next slide please So the FY 20 budget as presented to you will continue our current level of service Continues to support our behavioral health program It fixes and a mistake I made in FY 19 on our overtime budget And so it restores that funding and it keeps our training for specialty so we had never really put any money away for specialty training so those high-risk low frequency events and So we continue style put some money into those events so we can continue to train our people on those next slide and That was primarily over time and only reason it's going to come in here So what we did see challenges on and is we and we and we will continue to see in the future is Our building maintenance and repairs we this year has been a very tough year for our building maintenance We've experienced a two at least two boiler significant boiler issues Resulting a lot of a lot of money spent on repairs Again, it's just the some part of it We have two stations that are one approaching a hundred years and one exceeding a hundred years old and and they have They require a lot of repairs and maintenance to upkeep We did make reductions on our training budget which this is for training not not the overtime for training that we were able to sustain and And this is for outside classes and primarily I was trying to find and we may still get there some dough to keep At least one person in paramedic school for the going forward and then the final thing Was we would hope to replace them of our fitness equipment and which we had been acquired in the early 2000s with a grant and and we were we did reduce We did reduce that out of the fy 20 request Last slide. I think I think this is the last one really as it goes back to deferred maintenance in our stations The I keep wondering when the window in erin's office is going to fall out onto the street Yeah, they are The the windows in our buildings Many things at this old station as central at the central fire station are just getting tired And and we we know that's only a matter of time before we have to deal with that And I think that as you we have brought to you before The fy 21 budget will we will have that consideration of staffing a 30 ambulance than the new north end I think I have that's the last slide and I've done my best to get through in a lightning pace great Of Sure, so we currently have four on staff four females on staff we when I started we had we had one We hired two last year and one this year And I think some part of that is the way in which now every every recruit goes through every applicant that's found We have a two panel interview and a chief the chief officers interview our candidates now at the final stage and make this selection As opposed to before It was a ranking at a peer peer level And I think ultimately that probably has some Degree of helping with a change, but we do have a four four women on the department currently So you've talked about just last year I just find an interesting issue We you know we had just yeah one one woman on the department Just several years ago, which isn't really out of line with national statistics, you know two three percent of the department is not uncommon, but we had noticed that communities progressive communities like Burlington that were proactive about Diversity efforts did much better 15% or so And it does it does to the mayor's point it changes the dynamic in the firehouse Is is a very positive Change in the firehouse that I don't think I appreciated earlier in my career, but as I see You know you see the station where there's eight people assigned and as you can imagine Having a having a female in that mix is is a really good thing So with that floor is over for questions councillor busher. So, um I'm retired so I get to watch stuff on tv more than I did before and channel three The morning show did a whole report on a woman fire chief, I think um down in the dc area and Just talking about the the challenges of of having women get First of all employed in a fire department and then actually being able to move up the ranks and Just just the real issues with gender and where Traditionally there was either all women or all men in jobs and now when you mix that up how how different it makes it and and um And challenging too because we're not really there, but this is really good and I'm glad to hear that This question has to do with the fire department, but it also It's probably either for Beth or the mayor somewhere in your overall budget Presentation I can't put my fingers on it. You talked about establishing a reserve like a maintenance reserve so You know when when I hear the departments talk about their their housing their building I I'm conflicted as to I I feel like the city should be maintaining the structures that house Departments and programs more than the and and that shouldn't really be a That shouldn't deter or take funding away from their primary mission And so I you know, I I get worried about hearing these Themes over and over again these conversations We're having fleets of similar conversation right departments that have been able to budget it get what they want Apartments that don't don't necessarily get what they want or if something big happens. They're they're left stuck problem is The majority of our properties have deferred maintenance, right? So it's a big ask We can't fix it all at once. We could do a better job of prioritizing the more serious needs First Yeah, massive investments in the firehouses and recent years wake well beyond Yeah, I did in a lot of our buildings too. Yeah, but definitely facilities is utilities in general was a small part of the Sustainable infrastructure bond. I think the next bond that is done and there will be a need for another bond And we plan for one talk about one when we thought had our debt Um debt ceiling that cap Discussions, you know, I think, you know, it's a couple years out still but 2022 probably there will be a need for another bond and we can afford it within those sort of constraints we laid out. I think facilities will need to be a larger Component of that than they were of this past one. It's not a criticism. It's just a reality And as I as I see budgets and I hear, you know challenges or things Just trying to figure out how we can how we can deal with that So but currently For example, if if a department like the like right now the fire department had these two boiler issues Where where does that money come from? So it comes from their budget In this case, uh, one of them came out of capital and one one came out of our operating budget So it's exactly what best said we split it um The last question I think you answered, you know, you in the beginning you talked about How many calls and then you said 35 structure fires and then 5200 medical so that doesn't add to 8000 so the rest of the the difference were small fires that really aren't reportable or what You'll have it in your commission report and broken down by every subject Which you should have very shortly. So there there are a there are a litany of there's like 10 categories. Everything falls into I just captured the two that I thought I I captured just two of them or three of them to ask about they Should have probably asked the police this as well last night is around Planning and training around mass mass capital T and sort of Being crisis events and how this budget supports that kind of work So we do a lot of that training on shift, but you know, we just led a um Erin you want to speak to the The rts. Yeah, so what we did is uh, we took it out of our operating budget and just prioritized different priorities We trained the department and made purchases for special equipment including technical best We purchased enough to staff The majority of the under the staff with that across the city. So each staff piece has those capability We did that in conjunction with PD. So it was kind of a crawl walk run Scenario where we started the tabletop Williams and then we put that into practice with our law enforcement partners Where we actually drilled on location and worked through the entire department through that exercise Into the point where we actually uh, the culminating event is a full scale of exercise out of the airport So we hired folks back and exercised the entire Event over a few several months that it took us to get there Yeah, so there is a capability think we probably led to charge the county Um It was a great partnership with the police department for our people to release, you know It was eye-opening on our end and then uh, and so it's just it's sad that that's become the Um, where our culture is today, but yesterday, um a firefighter in apathan, wisconsin Which is not a city much different than brollington was shot and killed at a medical call that just turned bad that turned into something else and and so Yeah, I think that's Unfortunate reality of today Okay, and can you give an update in in terms of where we are? Sure, uh, so we're we're we hired us so the kind of the next phase was a hire a consultant to Basically tackle all what's how many people do we need? Um, what should their shift be how should the transition work that we receive the first two phases of that report The third phase and probably the most the toughest phase, which is what's the staffing going to look like What's the shift schedule is going to look like is going to be delivered next monday We expect to be back to you, um in the fall with a recommendation on what the next steps are There's there's will be momentum steps that will be like are we doing this? Yes, it's like go go go And then if it's a go By what So really you'll get the no-go decision and then we'll be off to the races They had a question sure she's locked Thank you Yes, so uh, again, uh, it's great if you can try to keep your presentation about half that time Counselor questions All right Hold me to it. We'll give it to mary dango, right? Yeah understood understood Counselors, thanks for having us to talk about our general fund budget for dpw with me I have lee perry who's the interim assistant director for Maintenance, and we also have nikki blow with us. Who's our maintenance? Or excuse me our safety manager Here we go with our mission statement departmental goals We also just fyi expanded on last year's campaign for women in the works to do veterans in the works this year To highlight all the veterans in our team next We manage a number of different budgets in four main areas What we're presenting to you tonight is the seven million general fund budget We also will be coming next week to talk about water and traffic and parking But later tonight you will hear about our 42 million dollar citywide capital projects budget We have four divisions and 125 staff as you see here And there's been a few changes here in our leadership Um So jeff pageant is our interim assistant director for parking and traffic and lee perry as I just introduced for Maintenance, you'll see the blue areas are the areas that we'll be discussing in tonight's budget presentation I won't go through this But the breadth of the assets that we maintain 24 service on is extensive and i'm happy to talk about any of those later So what are our high level budget goals? Click it through for me rich. The first one is to deliver on our sustainable infrastructure plan You all know this the council approved in 2016 a very ambitious Recommitment into the reinvestment of all of our assets in the city Our ongoing work to do that is significant We also are very uh pleased to say that not only will we finish the saint paul great streets project out your window here But uh, we are projected to begin the champlain parkway construction in f y 20 It could be as early as late this fall or spring of 2020 Coordinating those 645 pine street redesign. This is to accommodate permit reform And I have to say the partnership with code and parks And the zoning staff coming down has really been great and we're excited to bring that renovation of the building to fruition This is our third year of plan btv walk bike work plan. Uh, and so we have enhanced painting and new bike lanes planned The consolidated collection study i'm wearing my recycling tie today after 20 years of running the city's recycling program We want to study with the Coming of organics collection How best to organize and collect solid waste in the region? We've been working with max tracy the chair of the toke And we'll be bringing some policy options for you all in f y 20 about whether we get out of the recycling business We are working to transition from a reactive mode in our fleet maintenance division into a proactive mode and uh We talked a little bit ago about the mayors and administration's commitment to replace eight of our sidewalk tractors Which will be a help in this direction But we're also structuring our work differently to get away from reactive repairs towards proactive Uh reduce injuries. This is it has to be a focus of ours Our injury rate has been above average and too high for our industry We were very pleased that the administration and the council supported Having a general fund safety manager nicky is working with parks dpw and other general fund departments And we've already seen a significant progress this year that we'll talk a little later, but we need to do more Working with the clerk treasurer's office on project accounting Our countless capital projects all running concurrently through the city And we want to improve how we manage those projects to ensure fiscal responsibility And last but not least our asset management program We have been doing a better job of replacing capital assets But in order to get the full lifespan out of those assets, we need to maintain them Better and so an asset management program to do that is one of our priorities We have a proposed new staff position of to help with this that would be funded out of cip next This is a blunt picture of what uh, January 21st looked like This year in our equipment maintenance shop, you'll count five tractors All in various states of disrepair during a snowstorm So half of our fleet was Incapacitated during a snowstorm which delivers poor level of service. So That's a key piece of us getting to a more proactive state with managing fleet Getting to the numbers so here you will see f y 16 through f y 20 the Third to last column on the right is the f y 20 budget with inspection service division Which is not how the budget in your packet is shown But we wanted to give you an apples to apples comparison As if the building permits Inspection services vision was still in public works The last column on the right is what it looks like without the inspection services division So in apples to apples comparison over the last five years You'll see our revenues increase 20 percent and our expenses increase 2 percent All right key drivers. What's causing the changes in f y 20 We touched on the first one is a big one the loss of permit revenue We're transferring both the income and expense over to the new permitting and inspections division We're continuing to be able to do more engineering work more billable work About half million dollars of additional revenue earned over the last five years So on street maintenance the conversation that lee and i and rob green had before rob's departure We've had a hard time hitting our goals for sidewalk construction stormwater work Lee's team is a billable team and so when they get taken away by reactive work It takes away from our billable work. And so after four years have been unable to hit our budget target here We have proposed reducing this revenue target by 145 000 to a revenue line. We believe we can hit And then lastly there are a couple items that we are proposing to fund out of fund balance One is the consolidated collection study. We talked about earlier and some of the safety initiatives that nicky is overseeing next So on the expense side You'll see there's increased tip fee for recycling through cswd. That's factored into this budget The consolidated collection studies you see here as well We've talked about this additional safety funds the asset management coordinator We are reviewing several key job descriptions and determining whether reclassifications are necessary There are some placeholders in the budget for that and a number of our program budgets Have seen modest decreases or modest increases is coming year next So how are we responding to past surpluses? We have continually since fy 16, which you've seen as we've become Less of a draw on the general fund. We have been more aggressive on revenues in a number of areas And tighter on expenses that last check mark We are now accounting to have 110 000 of staff transitions or attrition Over the course of the year from people moving on or retiring and us having a gap between hirings We still have that 25 250 000 reserve fund. We've had it now for Four years. We have not had to tap it. We're actually working right now to avoid tapping it this year Though fuel prices have increased thanks to lee and claude's good work to find money and other budget lines And then Lastly and i'm sure we'll talk about this in another way We've pulled general fund fleet funds from police fire dpw to lump them into one budget So that we can make decisions that are best for the fleet overall and not which department has money left over All right, so how we set up for fy 21 And beyond we are continued to focus our efforts on the sustainable infrastructure plan We have reinvested in staff And systems to deliver a higher level of capital reinvestment than we traditionally have So that is a durable benefit for years to come We are exploring taking the next step forward with fleet and looking at do we centralize the fleet currently we maintain the fleet Through dpw, but schools maintains their fleet separately and decisions about which vehicles are replaced when Should we be making that decision? in a more Unified fashion across the city And then lastly with asset management the key item of asset management is that you have the software tool To be able to document all the work that's been done and the maintenance and preventive maintenance schedule for that work So take a sewer pipe in the city. When was it last inspected? What's it made out of? What's its outer diameter? Has it historically had capacity issues or problematic inspections? We do not have one Asset management system to help us track the myriad of assets the city has there are a number of asset classes that do have Uh computerized management systems, but often they are separate and do not enable cross departmental or cross division coordination next All right, so finishing up one of the things that i'm very proud of in our department is that we play well with others To achieve the larger city goals and you'll see them here I won't read through but the list of projects to have us work together as a whole Whether it's having a door and video system that is consistent across the city Thanks to our capital improvement program manager martha keenan We don't end up having a myriad of different systems, but one system to manage citywide We're pleased to continue to do this work and look forward to answering any questions And I did that in 10 minutes Questions council busher Thank you chapelle Presentation My packet which i picked up and did not look at the computer was void of the Written word, so I just had your line by line budget. Yeah, I plucked out a few things by doing that, but anyways so First of all by looking just at your line by line budget I was really happy to see that it was an increase in monies dedicated to drainage and catch basin Works that seemed like a big deal and thank you so much whoever put that or got that money there um I had another question. I think it's on that same page Which there is there was some funding? Under And I always have difficulty it's under recycling But under special supplies of is that additional money for toaters? Yes, is that true? Yes Yes, I am just taking a look here this is the question is then it's just money isn't for toaters Do we did we put some money in the budget because the intent is to expand that program And ultimately have everyone who in the city who wants a toater to have a toater for recycling and I know there's a problem well, there was a problem with If we had some where would we store them? And then I wasn't quite sure. I don't think I could regurgitate for everybody How we approached investment properties and how we got people how we rolled that out, but it's something that you know, it's been It's been on our agenda for quite a while and I just want to make sure the budget reflects Yes, that increase So just just to be clear and I think council tracy wants to say a few things special supplies is for Expanded toater program. It is the tip fees are in the professional consultant services contractual Yeah, okay. I'm sorry Is there something else in that? That uh, as I yeah Yes, um, the other thing I just wanted to comment Jumping on the toaters work. I just so is that we were told that it would be a quadrupling of the budget for toaters Is that did that end up at tuke? We had that conversation and when that was reported is that did that actually happen here so in Yes, well, it's a quadrupling from what was originally budget in the 2019 budget. We had 12,000 Then we were able to increase it to 25 in the amended budget for 2019 now We're going to 50,000 in this year So yes, okay. Thank you But the other last thing I was going to say had to do with I I really support The city looking at The question of how do we maintain who maintains the fleet? How do we maintain the fleet? Does everybody have their own fleet and then you service it occasionally or But I just wanted to do a reality check Tim ash was a city counselor When tim and I went to the school department and tried to we did work on purchasing now But we also because I had heard this that you know, they were maintaining their own Vehicles and so I think that you know the climates changed significantly and so I'm really hoping that There needs I think it could save the city money and the schools have are tight with their money And so if we can all benefit I I would hope that we could move forward with that. Yeah, please So, um, you may recall we actually had some outside consultants committed to an analysis of our fleet practices Schools took apart in that analysis. Oh, they did. Yeah, they did. Okay. Um, so we got some recommendations back from the consultants They didn't find as much savings as we would have hoped but definitely I think it had some good recommendations for us That the team is working to in fact We will also look at doing funding We the school consolidation was not as significant as we would have hoped we were talking tens of thousands in savings Which is not insignificant the challenges is their demands on time and turnaround are different from our availability So we have we we would need to get comfortable with some of those concerns before we committed But we are they're we're they're still actively involved in the project Well, I my point is that it's been a conversation that has kind of it began a long time ago There was no appetite, but then purchasing got Reborn and there was appetite. We've saved money and I'm hoping In this initiative there could be an opportunity I mean if if it's not big bucks, so be it, but if it's some bucks, I care about it As long as we can meet their needs, right? We don't we don't want to save $10,000 and not get, you know, Right? Thank you Thanks Thank you I would say the collaboration with the school district is as good as it's been in the seven years that I can speak to you directly High school work has us in pretty regular communication around those issues and We are trying to get I know we're working on One of those joint dinners Assuming with the district and one of the topics on there was going to be just where we are and some of these shared services discussions. So Yeah, so just after a period, you know when they really didn't have the capacity for much Coordination that that's improved All right, oh So one of the things that I feel like We're hearing consistently and continuously with regards to dpw is and you're sort of on the front lines of both combating and experiencing changes to changes related to climate change whether it's in water And the storm events that we're seeing whether it's in The impacts on streets and things like that or even in the context of this conversation around centralization of vehicles I feel like your department plays a pretty significant role in both combating it potentially But then also responding to it on the combating side I'm wondering If in the context of the conversation around centralization of vehicles as well as tractors if there's an ability or an emphasis on addressing the vehicle miles traveled piece because that is That's been one of the areas in the climate action plan where we've fallen behind If you look at the metrics on like the city vehicles We haven't really been able to meet our carbon reduction goals So i'm wondering does centralization help with that and then Do the do our vehicles that we're purchasing potentially under these this budget? Do they respond to some of these needs to really reduce our carbon and then how also and this may Relate to other budgets water and capital, but how specifically is this budget responsive to some of the The challenges that we're seeing In terms of responding to climate change at the local level All right great council tracy Uh, I would say that martha and lee here and claude And many others are very much as part of the fleet analysis that We have done has had an eye towards how do we move the city fleet to more efficient vehicles A number of the vehicles that are recommended to be purchased in 19 and 20 are hybrids And we are evaluating when we look to acquire new Vehicles as do we have one available? Can we share better currently the administrative cars now at parks and dpw are shared across departments? So you'll see a dpw employee driving a parks car and vice versa So we are trying to both right size the fleet make the fleet more efficient To deliver on some of those goals In terms of vehicle miles traveled. I don't know if We haven't thought about making the city any smaller Um And I don't know in terms of uh, we do have a city bike program to kind of help city employees make trips by a bike If uh, if that is possible Um, as it relates some reduction I think that's the traffic, isn't it? Council's recently given the green light to this north this letty Refueling station, which will actually I mean, they'll be Demin, you know won't be a large amount But I actually think there'll be some benefit particularly during storms in terms of Plows having to come all the way back to the south end to refuel. No, you won't reduce that trip They're probably replaced with more miles on the on the sidewalks, but that's a good thing probably Right, but this this fleet this fleet thing is a big deal. And you know, we have been doing this fleet work And I think you're aware we have this out these professional consultants advising us We are It's actively implementing some of the recommendations of that and not fully feeling like that the whole kind of going forward fleet management Plan is is fully baked and beth has committed to me that by the By the f y 21 cycle, we will have a fully baked fleet plan with With a theory about elections, you know, a strategic electrification of it over time We've been reading plans other cities have put together Minneapolis had a impressive electrification plan and I'm a convert to the operational benefits Of e-vehicles as well. I just think they're you know, they're these secondary benefits of less less maintenance and and quieter machines and and so Know that this is a Significant internal commitment to to continuous conversation and I think we'll be and have more to talk about this time next year And so the second part of the question So how it how is this responsive to some of the challenges that we're seeing so like the combating but how what about the challenges like the right The freeze thought cycle the the storm events those kinds of things exactly so You will see in this budget a renewed focus on storm water Reinvestment as council pusher noted that is in part as we have ramped up on our pipe relining There's also the catch basin repair to be able to make sure that strong storm events don't erode the road Or other infrastructure and that our catch basins and collection system are robust We also have We understand as we have the last two years There's been significant winter deterioration and we've had to pivot our paving schedule and cycle based on The eruptions that we've seen due to the freeze thought cycle We understand that is going to be more of a common place in years to come and Understand that our program may need to shift mid-year once we see what What is falling apart and what needs more urgent attention this year? We've added 12 road segments to our paving list that weren't on the paving list that the council and commission saw this fall So those would be some quick answers You just add that we're also trying to do more test pitting in the road to identify the existing sub-base condition A lot of these roads were built way back when Sub-base didn't really exist ever just well And so it's it's cost prohibitive for us to do a full depth replacement So we have to be strategic about how we invest in that regard because Obviously the top volume streets with commercial traffic those are the areas where we need to focus our attention on doing something like that where Where it's appropriate necessary to meet within our means, but The budgets aren't really built for full depth redevelopment and that means that the roadway surface doesn't have as long a life cycle as we would hope But our predictive models are hopefully eventually because we've been doing it for a while Are arriving at a known replacement cycle that kind of stays on top of as opposed to reacting to it And I think with the significant capital investment. I think we're getting closer, but we still Has significant work to do and as much as we've gained in the reinvestment the climate has made it That much more of a challenge for us. So it's I think another thing that's a positive is that we are Um The reinvestment in some of the on the ground infrastructure means that we have less breaks We have less utility cuts when you have less utility cuts in the roadway you have less Potential for water penetration and frost and those sort of failures. So Every little bit helps, but it it takes a significant amount of time and money So we're we're making progress, but there's still more plenty more to do So on the on the staffing side of things there were two areas where I feel like we had there were some air some Some challenges one was on the engineering and that was sort of addressed in I think the last budget where we Added some staff to that and I'm wondering how that's really helped to move You know throughput and workflow issues because I remember just hearing from constituents who had put in like for instance A traffic calming request and we'd be like all right get in the line, you know So how is that helping with that and then also? I know that there's a the safety position and I'm wondering is that responsive to some of the issues We saw with OSHA and stuff like that and is that really designed to address and prevent those from being an issue in the future Thank you. Yes, and yes So I'll let norm finish up here, but uh on the engineering front So traffic requests get submitted routinely from residents who are looking for attention in that area Three years ago. We had 99 Requests that were reported to the commission in queue right now. We're down to 31 So if you look across the board, we are able to be more responsive I will tell you that there are certain programs where they're still aligned traffic calming is one of them But we are able to be much more responsive with our current Peace and then on safety Yes, the culture of safety Needs to be our major priority and we've launched a campaign. We've got a safety committee that meets monthly We just have our stats together That we're presenting to btv stat and we've seen already market Improvement in our injury rate and our lost time injuries that we're really excited about but we're not there yet So we've made the right moves in the directions that we want, but we're we're still uh over the industry benchmark Excellent. Thank you for your work. I would just add that um We've had a greater depth of bench as it relates to trevord messing that traditionally you had one person doing that work We're closer to me now. We've Restructured our team where we actually have two people kind of Skilled in that area so that they can swap out each other kind of do other things and I think that's been a strength I also think that um, we've had a considerable amount of kind of Reinvestment in our streets to support multimodalism which uh, Nicole and Elizabeth did a great job on the front end planning and process But then we have to kind of connect them with civil resources civil design resources engineers To build these things beyond just a quick build. How do we build it in a permanent way and olivia? has been a Pretty strong support in that area that they've traditionally not had but in other words, they've been Elizabeth and Nicole have been kind of Doing their own design with some support, but not much support. So it gives a little more depth of benching more of a Balance of team to kind of arrive at a better solution and better product at the end A more durable product. So I think there's a lot of good things about that and uh I don't know if there's much more to add than that But we the staff was really kind of built up to deal with all this new capital work And when you hire staff they have to train that to be skilled in the work that we do And so we've slowly kind of they've grown and developed. I think we're now starting to kind of meet that peak in this You know start of the fourth year about five-year capital plan But there's there's still we're still kind of loaded up and would work with the staff we have So there's not a lot of space with the staff that we have but We are really starting to kind of get in the swing of this capital plan and getting a lot done Thank you. I started here our capital budget was 13 million dollars a year. This year is 42 Yeah, enough said So Though we've made progress there's still a lot of work to do Just for staffing reasons Lee's group the streets department is Down to 11 employees because of injuries right now So they're doing all that work with Half the staff that they're expected to use So they're really doing an awesome job just to just to get everything done I want to recognize the fact that they are working hard to stay safe But unfortunately sometimes those accidents happen and as far as like the OSHA visits and stuff they have Had a couple onsite inspections that they passed recently that went really well and they got good praise from OSHA. So it was really nice to see that they're doing well. Yeah, right away is our contractor for many things But we supplement that with private contractors as well And that's they do a considerable amount of work and do a good job And really offset the city's general fund obligations Thank you very much Thanks Chapin you still report to us next week on which one which things next week? so parking traffic and water okay, so Questions about parking enforcement that should be under what that should be next week and about water That'll be next week next week. Okay, so and parking enforcement You should ask the police as well as they do the enforcement work. We set the regulations I'll be just so you're ready. I'll be asking about the hours enforcement and the potential rolling it back further one one thing that you do have here is On the implementation of the third year of the plan BTV walk bike work plan How many new bike lanes are scheduled for this year and how many parking spaces will be given up if they're all implementing? So for this year calendar year 2019 Which is part of f y 20 a part of f y 19. We are looking at Two major areas flint avenue and colchester avenue both which were discussed at the commission meeting last night The commission acted on a small part of flint avenue But we'll be coming back next month to discuss most of flint avenue and colchester avenue I thought that was one that was canceled last night Colchester avenue was delayed And I cancelled the meeting I meant in terms of no the meeting was Not the meeting but the issue itself. Oh, yes. We did information items to just to give The commissioners updates for colchester avenue decision was made there in flin av. We only made a decision where there was strong public Support for an alternative the more complex one Which has a more divided constituency has not been acted on which is they're implemented fully. It'll be a loss of how many parking spaces I don't have the number off hand. We've been asked on colchester avenue to expand the area We're looking at beyond what we were originally looking at. So We're talking dozens asked by who Uh, we were asked by a city counselor and a number of residents to expand the scope of the colchester av review Okay So to give a time for our public engagement process to play out Which is that plan that you all suggested that we make sure we talk with homeowners and Residents that we want to do initial mailing communication with those stakeholders and people are all notified when there's potential loss of parking in an area all the neighbors Yeah, the public engagement plan says if more than three spaces are going to be impacted on a street that we must contact the property owners and the and the occupants and one more question um are I've had this said to me So I want to ask is accurate people I've had people say to me that when they ask about it that they're told The council passed this plan It has to be implemented now There that is not accurate Okay, a plan is a plan in each phase We bring we need to bring to the commission for their approval There was a lot of discussion last night from a number of folks who said Why does the public works commission to have to approve each step here? We passed a plan. We want to see quicker movement And we explained that what the city council has delegated to the commission is that the commission regulates Parking and and traffic on the rights of way and as a result Each change requires deliberation Engagement and decision So there we do not come It is one consideration that if the plan recommends something that we recognize in a recommendation our staff recommendation that It is consistent with plans. It is not the only consideration when we're deciding whether or not to recommend something and frankly Our last recommendation on flin avenue Was short of the plan vtv walk bike plan and a number of advocates yelled and screamed last night That why didn't we just recommend what the plan said? I'm more concerned about the people who have to deal with it than just the advocates So, okay. Thank you I didn't Street sweeping What do you budget for how frequently do you sweep The streets because I'm well aware of the the springtime sweep But then I Don't think there's I know that that I hear that there are other times but that you're it's not as disruptive to people and you don't move cars And when you're spending money and improving catch basins and all I'm hoping that you have money in the budget that you could actually maybe Clean the sweep the streets a couple of times at least in um during During the non snow season I don't know what That that was the like march. I mean may 14th snowed. I know in some places But anyways, but I is that is there money in the budget to allow you to do that or not There is we have two sweepers lee wants to talk about our sweepers. Um, again, it comes down to assets and staffing Nikki pointed out we're down to uh, you know, 11 11 employees that can actually Do the the physical work we have some of the restrictions and some that are just out So with those 11 guys we have to Build the sidewalks sweep the roads repo catch basins payback potholes All the other work you see going on We do have an employee that works Sunday through thursday and on Sundays he goes around Sweeps the surrounding areas usually starts here in a hub and works his way out And sweeps is an hour day We will post roads during the week Especially some of the roads that might have gotten missed where cars didn't get towed during clean sweeps We'll pulse them for the following day And he'll go on sweep those areas Would like to get a sweeper out More regularly, especially in the fall You know with the leaves coming down Like you said keeps the uh, the infrastructure basins clean I just see I just see this consistent with um Catch basins and trying to make them effective and So that's it. I don't need to I it's a water quality issue You mentioned that uh next week with the water presentation and you will get full throated support from megan We are trying to get more sweeping done It also benefits the lake by having less organic matter be discharged What i'm asking for because I really think it's needed. I think it's it's all rolled into What makes our our lake and our water better and our streets safer. So thank you. Thanks Okay, I think we're gonna let uh deep down you go. Thank you jimmy great. Yep. Well, we'll be back here in a little bit. Yep Thank you for now So clutch your free library is next Welcome mary So mary we're trying to keep a few minutes for Counselor questions if you can try to keep it about seven minutes or so you're up. Yep. Um It's a pretty stable budget I think it's important to remember that um, it wasn't a few just a few years ago that we've added Quite a few positions. I did bring some strategic plans. I some of you already have them, but um, we're still I'm going through that. Um, so it's very stable. Um, you keep going. These are just some pictures as you know Everybody I hope everybody knows what the library does. Um, but one thing that we continue to do is expand our programming We have outside folks that use our space. We have a chess club going on We had grow with google come this year. We had a harry potter party Our programming has just been really flourishing in all our departments Um This is again a big part of the strategic plan the We're still following that um the mission vision our strategies We're actually right now getting ready to refresh and take a look at it So you'll be seeing coming out in front porch forum And um our email newsletter, uh Survey to look at again. How are we doing in it with our strategic plan? Um, what kind of feedback? Can we get For some of you that don't know the libraries consist of many little departments and it's Very jargony field that we're in. Um, we've got administration circulation reference adult services youth services teen services A funny word technical services, which is where we do all our processing of materials and custodial and maintenance And this is our organizational chart um, this was a Big thing that happened in, um, may but it went into effect in october We did we were able to do a big reorganization thanks to the hard work With hr and the mayor's office and the board of finance and we've had four Big retirements in the last year um a 40 year retirement 26 years 25 years But all those when those happens those are when those happen Those are great opportunities for us to look at the organization and restructure And as you know libraries are continually changing and not only are we order offering physical items But now we're offering more digital items. And so we're always trying to be reactive to that as well Our budget overview is the same as it's been for the past couple years The majority of our budget is personnel The next part of our budget is the the overhead it is to run the building utilities Equipment fees maintenance fees. There's been a lot of great work With um, clerk treasurer's office and working on the copier programs. We work with dpw on Our maintenance contracts and things like that and we're always looking for ways to collaborate Save costs and look at energy savings too. We work quite closely with martha We're actually meeting with her once a month now. We have a 46 000 square foot building One of them one of part of it was built in 1904 and one part was built in 1980 So we're always looking at ways to do that We're very fortunate the majority of our collection is all covered by a half cent tax That is a real gift that this library has and we are very grateful for it And we use that money to purchase all the things for the library Um, we're very lucky because we have a 501c3 nonprofit that supports the library the friends of the Fletcher free library We've spent the last few years building their capacity. They take in revenue through book sales Um We have a stall and they've been selling music CDs and we've been adding events as well So they bring in a lot of money and then go ahead rich They give it to us to spend and so every year I go to them I ask for an allocation and we spend it on all kinds of programming professional development Um, and they also do things for the community. They make sure that books get to other community areas as well We we have um volunteers for the friends that come in every day and work on Book sorting and book sales. So it's it's a really great Supporting agency and all I would say most public libraries if not all now function with a public private split so we've got really great support um from the public from the City taxes through the you know the city and then we get a lot of support from the friends as well And so the goals I really just to keep moving through this strategic plan as I mentioned we're looking at it again We're refreshing We are starting to think about a feasibility study for what we can do to the interior There's some things that we think we could do with space planning to make it work better We our key performance indicators have always been and probably always will be How many people are coming to the library? How many people are borrowing things and how many people have library cards? We continue to look at that. Um, we're increasing our outreach into Infants youth tweens We're starting in a thousand books before kindergarten program that we're very excited We have a lot of grant funding for that and we're continuing We're piloting piloting an early literacy outreach program as well we're Like I said, it's a pretty stable budget. So what we like to do is try and think what can we um Do more with less and one of the things we try and do is look at efficiencies We get a lot of support from the i city it department to use the intranet. We use that a lot to help with our internal Processes that we do The other thing we keep doing is expanding programming again that's for help from with help from the friends and working on ensuring equity And welcoming cultures to all for everyone for the library. We like to think that we're, you know, it's Free open access to everyone But the more that we can do with outreach and making sure that we're welcoming is really important The other thing we're doing is we're trying to look at any Barriers that people have for the library and one of the things is fines So we've been gradually bringing in new programs to help people reduce their fines. So we have amnesty week For youth they can read away their fines They can come to the library and read and get their fines reduced and we've started a volunteer away your finds So if people have fines they can come in and Volunteer a little bit at the library and get their fines erased Not very many big changes We've our attrition Line went down a little bit. So we're glad about that personnel costs have gone up As you've probably heard already in different budget presentations We're asking a little bit more for security because we're getting ready to put an rfp out for that We're anticipating that there'll be a price increase And maybe we can get a couple more hours and capital leases I believe was a savings this year And That's it. That's a summary of that. We're always You know, like I said 81 percent of salaries. So that's the biggest thing we're always looking at building maintenance and You know our collection we're always looking at too as I mentioned earlier There's more online services that we're offering offering and that's a more volatile market for us But our print circulation is is going up as well And that's it So this was good. I have a couple of questions one you touched upon with What is a really good program of of allowing people to Work out Work off their fines, but and there is this is not a big ticket item in your budget, but Under Fines it's $28,000 and I wasn't I wondered if that would be realized now with the With a lot of people probably sees in the moment to not have to pay So I'm I I don't think that will be the end of the world But if you if that's not realized but I just put that in as a question mark Do you agree that that might be less than that as far as as revenue? A source of revenue it could be but what I'd like to think is that the goodwill goes up so much that our donations increase I see so and I will say across the nation. We are seeing Larger libraries do away with fines entirely So I think but I believe it's san francisco is one and so again a lot of communities are looking that Looking that as a barrier. So the hope is that we'll Step into less fines, but trying to find ways to replace it is a good point so I have two other questions one is um You mentioned the half penny and that was a city counselor from long ago who actually Um put that forward and uh, there was a whole debate about splinter taxes and there was this whole controversy, but it did Pass the council and get on the ballot and people certainly did people were worried that we would no longer get people donating money Because now there was a guaranteed source and some and some of that was realized that people backed away from donating But anyways, I'm glad that half penny is there also Um, but are there any as you've looked are there any other new sources of revenue that are available to libraries that you can think of? No, I think what we're really trying to do is do it with through the friends So we've had the jazz brunch. We've had our second jazz brunch was in which is an event So they used to only do book sales And now we're trying to get them to do more events to do fundraisers And to try and get income through that entity and is that pretty successful? It's getting better. Yes So I think this year they they definitely made more than last year and they've increased the amount of book sales that they do too You mentioned the um the additional dollars for Security guards. I thought maybe that meant that you would I don't know how many hours There's a security guard present I don't think it's for all the hours. You're open. Am I right or wrong? Correct. It's uh saturday and sunday It's full time and then monday through friday. They start in the afternoon to till close Do you see that as as a problem? Do you feel like that you'd need to potentially? Ideally, would you want a security guard there all the all the hours you're open or not? Right now. We're okay. Right now. We're okay Okay The last thing is You mentioned all these new nuances, but I didn't really see anything that was directed towards They were listed as seniors, but I didn't really see anything in your outreach that was targeted to either senior centers or Senior housing You know and can you just speak to that? Is there are there programs? Yes, we have an outreach library and in half of her time is going to the senior centers And we just added a new one and I forget what it is But I can get back to you with a list of the places that she goes to Well, I just wanted to make sure that it wasn't just on the wish list, but it was actually it was realized Yep, and I would say we're expanding that too. We um She's actually been trained trained to help people get the talk book program Which is a federal program that people can listen to books on Through that through an audio player that they have and so she's been expanding that as well So I can get do would you like me a list of the places she goes to? Okay, the thing that I wanted to say is that with the city council, you know with everything being so busy and so bigger than life all of the issues One of the things that we've let go of or changed the format is for our annual reports And so oftentimes they're on consent a few of them are presented to the council directly But in the past the library presentation was A very satisfying and it really it just made you feel good about the library and the community and I miss that because I mean some of what I asked would have been in that kind of interaction Um, and I'm sorry that we don't have that opportunity The other piece of it is that it was on channel 17 So people could understand what each department did better With these written reports, they certainly can read them But it's not the same as someone doing that presentation And I think the library is is one area that everybody Values and would like to know more a little more about the services. So anyways, thank you Appreciate it any further questions for mary Great. Great job, mary. Thank you um, so Welcome, I think aileen. I think you're up next Are we on track? Uh, I think we're doing it quite well actually so we actually picked up. We are precisely on track to the minute Welcome aileen So rather than a PowerPoint presentation because our budget is fairly simple I thought it would be just as well to go through the budget itself here I started a PowerPoint and I said I I don't have a lot to say that isn't just duplicating what's already up there. So Uh, just I thought I would highlight for you what uh, there is in our budget. You'll recall that we have Six attorneys in the city attorney's office one paralegal one executive secretary Bob russon is a part-time policy and compliance specialist and the big change that we're looking at for this um Coming fiscal year is adding a a new position That we're still working on exactly what we'll call it a records officer or records But one of the primary things that the assistant city attorneys have come forward to me to say is that They need Whoever is handling public records is doing a lot of administrative work and it isn't a good use of attorney time So we need and we think we probably only need someone part-time and the problem is the work kind of goes in Waves up and down in the last month or so Joy Huvastad who started and who has taken over that position has been spending Virtually all her time on public records requests because they're just she's had five and six at a time without a break Every time she responds. She's we've she's been getting a new one But prior to that we would have a month with virtually no public records requests so What at the same time the city has gone through and and beth can help me Talk about this a little bit has gone had hired a consultant to look at overall records In the city and how to do record storage and retention and destruction and kind of all the issues around records And so we're thinking that this person would probably do both the The administrative piece of the public records Responses that needs to be done in our office and assist in the implementation of the consultant's recommendations and looking at record storage Through the next year. We see the position as a limited service position To see how it works out And what it does and whether how far the person gets on the on the consultants recommendations So that's the big thing in my budget and you will see it in the expense line 31 salaries and wages um seasonal I mean, sorry in line 29 part time Um, and that is um The addition of of that person and I I think and I think um, I think we have bobs in the in the temporary category down The 60 000. Um Did you say bob is the seasonal temporary? I believe that's right. Bob is the part time actually. Oh the other way Bob's the part time and the seasonal temporary is this new person Yes, thank you. Okay. All right. Thanks. Thanks. Thank you Okay You will see that we have a fairly large reduction in our full-time salaries and that's um between the um retirement of gene bergman and um Anthea was also at a significantly higher level of experience than um Joy havestad our recent hire. So we've had turnover that's let us reduce that that full-time. I think also that um There was some part of bob's salary that was in there that got pulled out down to the lower line Um, so that that really is the big item in in our budget. Um With everything else where you see some increases are generally salaries and benefit increases that occur through bargaining and And people's longevity and increasing in their salaries We did move we also have some increases under our books and dues and subscriptions. You'll see there's um increases there And that's again generally the costs of of those materials over time and that we have Of a few we for example, we have a contract with west law which is um up for renewal We're going to be bringing it to you and we're looking at potentially adding Some services to what we get from from them and that'll be coming to you Other than that where we tried to fairly level fund most of the rest of the budget So those are the the big items Just usually when I do this review, I review with you that we use a number of outside legal firms as well um in f y 2018 we used um 10 different firms for different specialty from our insurance company pays um paid downs wracklin martin to Do some insurance defense paid lin lin blackman and menitsky to do some insurance defense So that didn't come out of the general fund bd uses um specific counsel bill ellison mcneil mcneil, what's their from leddie and sheen and and um We have used jeremy farkas at um A murphy sullivan and cronk for doing a lot of our real estate work because he's a real estate specialist Uh primer piper eglson and kramer represented the city in the bt sale We have a firm down in washington dc that helps us with f a a matters on on the airport That they regularly work with us. Uh, I also count in 2018. We had um amber tebow Who used to be a bt employee is a now an attorney and works for a law firm And she did a lot of the operational contractual work for bt during the the uh the fiscal year Um dunkill saunders does environmental work for us because that tends to be a little bit Of a specialty that we don't have in house Again, most of dunkill saunders is paid through a combination of federal and state and and a little bit of city money on Big projects like the champlain parkway So those are what we do with outside counsel in terms of this next year besides the focus on getting more efficient about Complex public records requests and following up on the records storage Consultant recommendations I hope to To come to you with um a request for qualifications to try to really review our use of outside counsel and And take a look at that and make sure that we are getting the best rates and and the most qualified people Because we haven't done that for a little while I also so that maybe I can broaden the legal panel a little bit like who we choose from to do certain things Um, I also am hoping that i'm going to get to establish A standard retainer agreement and and and some rates we've We've more been focusing on getting people to do specific specialties than we have Really standardizing that and that's it's just a piece that's never been done We also have a number of ordinances to update And that are coming to the ordinance committee such as trespasses special events We're going to be needing to review the planning and permitting Ordinances as the new department gets started And then there are a few others like that most of what we do is provide support services for various departments Providing legal support and answers and the attorneys each of the attorneys in that in our office other than me Has departments assigned to them that they work regularly with And that is We continue to look for efficiencies Particularly in the use of outside counsel and and that's one of the reasons I want to look at this RFQ process For going forward is to see if we can get some efficiencies and savings further in that In that area And that's really my presentation One quick question it might be for Beth The on the budget worksheet Um force 47 20 use of fund balance Yes, yes So that's on the list of fund balance. So that's where we're using It's a request to use on assign fund balance both to continue bob. We've been using fund balance for bob's position as a temporary And then the additional is use of fund balance to kind of do a trial for a year or two with this Part this position that I mean talked about that would be the public records and like record use it So that's what that money is being utilized for. Thank you. I just wanted to better understand how that was being utilized All right, thank you. That's it Thank you very much Nothing else. Well, let's see go Eileen. Thank you Um All right, we picked up five minutes great Um Sorry Cindy welcome parks and rec Great to be here. So first I want to tell the dileen. Justin is amazing He's a returning that we use and it's really pretty amazing to be able to just you know, email call text to you know For justin if we have any questions. So thanks for being so supportive of yeah So don't lose them treat them nice There you go All right, so um general fund budget presentation will be following up with a capital one following dbw's capital So focusing here on general fund So basically we work really hard. Our department does to be fiscally responsible for the city We spend a lot of money, but we also bring in a fair fair amount of money If you want to just go to the next slide there So leading you through our org charts, I think most folks know what this is But just a reminder how our department is split out. Um, this is our leadership team So derrick roach um oversees the parks division Nina safavi um as our park comprehensive planner the planning Gary rogers um recreation superintendent for the recreation will succates a recreation facilities manager And air morrow is our waterfront superintendent and a harbour master So that's kind of an overview of our department in the various divisions within them So planning teams so nina oversees um three staff there We have two project managers and our marketing Person next is parks parks is a huge division. This is really a big one and it's comprised as multiple levels So vj oversees our trees with four Arborist technicians We got facilities with ty grino who will be 36 years with the city this month And he has 15 um employees under them and many of those are custodians that you'll see often in our city buildings grounds That's a our grounds manager position is open and we're currently advertising if anybody knows somebody that might be interested in that We're really looking for someone who can take that grounds division to a new level That's the person responsible for all the playgrounds in our city Plus just a lot of mowing and trimming. So we're really looking for somebody there And we have a lot of long-term employees there richie snow has been there and chuck They're really long-term city employees And chuck is actually out right now. So that division Is for individuals our grounds division. It's responsible all the mowing and trimming and all of our parks And it's cut in half at this moment. So Be patient with us if you think something is maybe a little bit longer in the edge around the grasses But we're working hard with seasonals to try to keep up Conservation they are small but mighty that is dan cahill And we're really trying to build up that team. That's something that I know Jesse tried to get started started that and got it going strong And we are really maintaining that and so again dan does not have a full team there He's got one person under him and then we also have megan who reports to me But she also does a lot of work with dan as far as the community garden program And then last one within parks is cemetery and they have two and a half employees And the nice thing about that half employee is that it's a full-time employee because Beth and I share a position so holly works for us at the cemetery And then she reports down to the ct office and I think at least from my perspective, it's worked really well It's allowed us to get a more like a theoretically a higher quality employee by being on the offer full-time And we play well in the sandbox together too Next recreation that's gary rogers and he's got seven different staff that are underneath him From athletics to seniors rec programs. They say they they create a lot of fun in our community We're gonna do the next one is waterfront. So that's erin row and that's basically This is our huge revenue generator for us. So and erin is fantastic in that she really runs it as a business So she really thinks of this in a as a business model running our campground in our marina And then we also have our external events. So richard bailey who does all the external events happening I would go underneath there for you, but There's all our external events. He is also in the waterfront division. So that's battery and down there And then our last org chart there is recreation facility. So that's a melissa kate She's another long-term city employee and she oversees the miller community center and Letty arena and the piece to note about the miller community center is that's where our main number rings So that's really our main sort of customer service is happening at the miller center All right. So the next one is our top three to five fiscal changes So Basically, we're trying to see what we can what monies we can find within our division So we had 35 000 dollars predicted savings and electricity a lot of that at letty arena And that really helps us because we had 25 000 dollars increase in our trash And it's really hard to do much about that, you know with some things you can You know try to save money here or there run a little efficiently, but You know people put trash in Trash containers and so that that uh that has gone up part of that is contamination with recycling We are increasing. Um, it might seem small insignificant 5000 dollars, but it means a lot to a lot of people So you've added um some money for portalettes At schmanzka apple tree smally and ethan ellen park and that was based on community requests where we didn't have Portalettes in those parks. Um, and I know that there's also been a resolution That was the resolution was brought after we had added this money in And so we're putting a report together for council for with jordan Where are all the bathrooms in the city? So These ones will be so they're ready looking potentially could be more but that's where we are right now with additional Portalettes, we're adding a senior services program So that's not new money that we're adding that senior services program at this point We just pulled the senior program shemplain senior center is still going to be under recreation But it was under the old north end community center line, which is 249 And so we pulled it out of there and put it into its own 244 Just as we have athletics and special events separated out within the recreation division We decided we should pull senior services out of there as a separate division too, and I know There's I think it's potentially already up on board docks that there's a task force that I'll be bringing to council about heinerberg, but So that And then the last one there is we are we added 36 000 dollars to the waterfront seasonal snapping So we needed a really better staff oak ledge and it sounds like for one to understand over the years that Really nobody wanted to be responsible for the staffing at oak ledge it's just kind of a little bit out of the way and So we said basically said okay, so whoever gets the money gets to do the staffing there And so the money was in waterfront um as far as parking and the shelters But it makes the most sense for to be step for waterfront to staff oak ledge. That's what they do They work with seasonal staffing. That's with the campground with the marina. So they do it They not only do they do it, but they do it well And so we really think that we'll see a nice change at oak ledge with groups that are coming to our shelters There there won't be times where they get there and somebody else is there or maybe there's some trash under the shelter We just don't see that that's going to happen this year And then the other one is they'll be really diligent about the parking Sometimes people think that nobody's paying Further parking, but I think anyone that looks at our revenue line for parking people are paying to park So hope but anyway, and that's where a lot of that money is covered from is parking revenue All right, so we look kind of at our We're always going back to our system themes and Nina Safavi is our first comprehensive planners here Nina's done a really great job of always reminding us to go back to our master plan because a master plan Was came about from community input So we look at think about looking at our budget from that in our staffing What they're going to focus on based on these system themes So you can go ahead to the next one rich And there's rest of them and then we're just going to jump into i'm going to focus on three you can keep going So we're going to focus on like or what our staffing priorities are which relates to our budget based on our system themes So the first one there is people and let me kind of catch up my notes Because I don't have this memorized All right, so the first one is people so the way that we can really focus our Nugo the next one, please The way we focus on people is By recognizing culture community and partnership, so we work a lot with different partners that allows us to do more We are actively involved with the Berlin Wellways coalition We've been working with bca and Fletcher free library on its additional summer camping For this year for the in august and then we started partnering also with city and lake semester That's been out of our old north end community center. So just examples of some partnerships we're working on Volunteers is a major part of what we Helps us with with the capacity of what we can do And again, that's just community people be able to give up their time helps them feel a part of the community So not only does it enhance what we do, but it also gives people a way to give back And we're expanding our rec nutrition program this year We got a grant from nrpa and the walmart foundation that's allowing us to expand that and we'll be working more multi gen with our seniors and the youth And one wouldn't think portlets would relate to people But it does because that allows the community to feel good about coming into our parks And that's especially families with young children and our seniors They need to feel safe that when they come to a park if they want to go for a walk that there's a place to go To the bathroom and go ahead in the next one Wellness achieving that through our increased scholarship funding. We've been able to Increase that in two ways one of them is By staff looking to see with their lines of like where they consistently been bringing in additional revenue That they haven't really acknowledged it in the budget And so one of those was athletics over time athletics has been bringing additional revenue And but we haven't really reflected in the budget So that was one of the ways that we were able to increase our scholarship funding by was by that revenue We're bringing in other places can help us with scholarship and then also the palmerlo Foundation has been fantastic. They have helped us with the christmas The house since the christmas the holiday party and then now they've made an annual contribution that's split between bca and Rack so that's another way that we've been able to increase the amount of money that we're able to give out to the community because we realized through our work that we did last summer in Looking at our demographics a little bit more is that we've got some disparity when it comes down to our fee-based programs So increasing our scholarship really helps to make it so that kids can take anyone can take part in our fee-based programs Prioritizing outdoor recreation experiences. We helped with the cross-country ski grooming at the interval Hopefully we'll have another winter like we had this year except for it comes later and leaves earlier But it's beautiful snow in the middle and we can continue to do that cross-country skiing And another one with our rec nutrition As far as wellness kids are hungry It's help it's hard for them to have good wellness in the summer and we are adding another summer meal site And the last one as far as our themes and I Is stewardship and I brought you guys a little present you can pass these around This is our new mascot bee. There's all your little bee sticker because that's part of our stewardship Look is we're not like focusing in on we're a bee city usa And we had a very nice looking bee at our kids day. Thank you So green infrastructure management plan that's something that we're going to be developing over the course of the year As far as protecting and preserving our environment It's important that we're able to do that and so we're working on that plan in close collaboration with dbw Continuing our plantings at oak ledge If you see the press release today that talks about that strong program that we have And then the e-bikes that are being purchased by the waterfront division is just another way that we're Helping with the stewardship because with the e-bikes it gets some more emissions off our bike path And trucks having to go around the city just to go from oak ledge To the marina they can take the e-bike and go back and forth that way So so hope they'll see more of those out on the bike path this year Dressing previous year surplus. I just want to say that we really look carefully at our budget because that's the way We really can grow our budget is um bathroom, you know challenged us in a really really good way Which was to say hey if you want to grow your budget look at it, you know Your guys are having some surplus every year so Rather than having the surplus that you know is goes in some ways a surplus goes to You know it goes into the um What hit the what is the fund fund balance because once the money goes into the fund balance It's not really not that it's ever mine because we're it's not our department It goes into this fund balance And then it's split out into however that the administration determines is the best needs for that unassigned fund balance Well, let's look at our budget if we're consistently for athletics, for example bringing in more revenue And we are trying to grow scholarship. Well, let's grow scholarship. Let's be a little bit more Not I don't think the word is honest, but just being more realistic with our numbers. I found one in there that was uh $3,000, which again doesn't seem like a lot of money But it was something we'd been budgeting $3,000 for for like a number of years and it must have made sense at one point But we hadn't touched it in years and so that's 3,000 I can use to something else and we're not You know putting to the taxpayers money that we're not going to use so um So it was great and Beth's team was really supportive in helping me figure that Worked my way through the the new budget process, which was um Was really really helpful. So thank you to your team for that help with that And staffing changes. We do plan on bringing two limited service positions To hopefully regular service. They are hitting their three-year mark coming up this fiscal year So we'll need to address that and then the last piece there is looking at fy 21 Our website is one that we do need to update. We had that on the list for fy 20 last year So we're going to need to try to figure out some creative ways to try to fund updating that Increasing park staff that something it's a little bit harder with the revenue end on that one Especially on the grounds. It's not like they bring in a lot of money So how can we be creative to find some funding to help with that grounds division? But with the new grounds manager, we really hope that we can see You know, where it is we need the support Having a true manager in that position trees are looking at some pretty unique ideas for some additional revenue that we can find for trees and again conservation programs another one where they They're with the revenue that they were bringing in really realizing they're consistently bringing in more revenue than they thought for community gardens And so that allowed that conservation program to grow a little bit So we're trying to find ways but these are the perks one is a little bit a little bit more challenging So fy 21 will be continuing to look at that and not necessarily full-time staff It may be just looking at seasonal staff there and then also fy 21. We've been working with planning and zoning They're looking to be taking the lead on this one is that waterfront and harbour master plan is something that we've been Started the ball rolling and planning and zoning is looking to take the lead on that That's it for me any questions Like your bees and this will be is our new mascot and she is very cute Go ahead councillor busher So thank you. This was this was a lot You know and I talked past. Yes, you do That's good so So You are very creative And you know, we we spoke about our dedication to trying to increase scholarship So what I saw in in a line item was seven seven three zero Was that there was an increase of ten thousand dollars for scholarships Is that enough Ever enough or is but I mean is that is that well, we have the increase from ten thousand But we also have twelve thousand five hundred that we you know, so I'm actually I'm not sure if I actually reflected that one I think about it the increase them in the palm of that's in a separate fund I don't think we did actually I don't think we did actually I'm realizing that one is one that came in That will need to actually so that's and I think believe in the additional ten thousand because twenty five hundred We were going to use this year. So it's actually going to be an additional twenty thousand For so parmolo gave an additional how many well, he gave a total of twenty five thousand dollars And it went split half fifty fifty of bca and Parks rec waterfront, but we Will be spending twenty five hundred of it in fy 19 And so that'll be another ten thousand. I'll let you think about that We'll get that change an additional twenty thousand for scholarship. Yeah, okay. Well, that's that's good You know, it's pretty exciting You know thinking about who you know really working to direct we're really working hard a lot of the kids that are In our program some of our licensed child care, you know some kids that They can go to licensed child care because there's funding for it But they may never go to logo camp or they may never have those opportunities So we've been working on that and gary's been working with The united way as far as some ideas on transportation Because that's a challenge too Okay, so I have um so you you touched upon this you touched upon the fact that um Well, you said people don't think that we get Money from parking, but we do because um on a line item It depends one of them is waterfront and I don't remember which line item But anyways, it looked like you were there was anticipated another forty seven thousand dollars. Is that the waterfront? That probably yeah, see the yeah, I know and do you think that that's I mean is that is that because they're Those new spaces or what is that because of that's a lot of money a new parking lot. It's the new parking lot That's what I thought the new spaces. Okay. All right. I just wanted to make sure I was right on that one Okay, so that seems reasonable um I couldn't seem to find where the funding was for the Champlain Senior center the forty thousand dollars the revenue source that comes from the city Is is it in there or not? It is in two it's in two four four So it's at the very beginning of the recreation revenue division Let me see if my pages are probably not the same as your as your pages. Okay, you mentioned it was a new it's a new So it's under inner fund transfer proceeds general fund Okay, that's forty thousand dollars in there and again that used to be under two four nine for the old northern community center But we pulled in created a senior services division. Okay. All right Um, and that's a constant that's still going to be there Mr. Mayor. Yeah, and We have another 18 somewhere else right? This is the Champlain Champlain, yeah Yeah, so, um If I if I wanted to understand How senior programs are funded now that they're under the The old north end. I mean you've got the forty thousand dollars, but they're under parks and rec I'm having difficulty trying to understand that just to make sure that those programs like the the meals, etc I mean you touch upon them and it's really hard to pull programs together for me So anyways, I just like to and you don't need to do this tonight Okay, I am interested to know how that what that overall Funding looks like for that. So if you if that two four, so it's one oh one two three 101-244 senior services right now That's all the money that we're using towards as part of our senior programming With the exception of obviously if someone's that shows up to uh, um say an exercise class at the miller It's not that what's not under senior services. It's but we don't you don't check ages at the door for those But that seniors are you happy to help show you Interested with what happened to the program at the multi gen center and how that got rolled into that's what I'm trying to ascertain Yes, exactly. Um, and then my last question has to do with um So You met you touched upon the fact that you do you Collaborate with with other departments like burlington city arts So is some of their funding? Is bca been getting some funding from From parks and rec or how do what are we doing here? I don't understand that No, so if there's so their new partnership that we're working on this year That's um, going to be in august is a two-week summer camp when most of the camp even like a lot of the Uh boys and girls club is closed. We've typically been closed. There's a lot less going on So we're running we're working with bca and fletcher for the free library to run a camp during those two weeks And so we're not They're supporting they're going to run some programming during it and we'll bring the kids there for that programming But it's there's no general fund money. That's like say going to bca to do that It's we'll be charging the kids. It'll be part of our licensed child care program So we'll be getting some revenue from the state to help with it too And then you mentioned i'm sorry i lied one other thing you mentioned trees Yeah, um, and so on across the fence today Our arborist was there talking about the ash borer And the fact that we haven't seen it but what we're doing to be proactive and he talked about sites in the city Where you know a lot of like there are 100 ash trees and and we're planting trees now so that when The the ash tree has to be removed. The other trees will So we have that funding in place or are you still looking for some of that? That'll come in Under capital is most that they do have a they do have some money in the general fund, but most of it's in capital You might if you didn't see a counselor, but she might want to check out we put out a Whole press release a month back on how basically we're planting many more trees with the same budget because of No, I remember that but I love the fact that that there he was on across the fence talking about this and our plan He's let's just say he set the bar for the grounds manager. It's like okay if we could get a vj for a grounds manager like He just is phenomenal. He's really and I mean efficiencies I mean he found three weeks I think it was for staff time by being more efficient with their time for getting that burlington electric contract done So it came it came across No pun intended across the next but it It was very effective. It was very clear. It was good. Anyways, thank you. You're welcome. Thank you that uh, just uh, I just want to thank councillors just the We're excited I'm excited. I think it's one of the more significant kind of shifts that's happened in the last a couple years is and it really kind of came out of the The focus on equity through btv staff this collaboration with parks bca and library Um This is sort of a new working group that's been working together since we really started Measuring really digging into what kind of kids we were serving with With these programs and it's led to innovations like this this discovery that there was this underserved part of the summer that Or you could serve serve better. So we're We're hoping this is going to continue. It's been exciting that that's been combined with this kind of almost organic growth and Funding for scholarships. So I think it's really been an area of some progress over Year to year here Okay, councillor tracy so, um I wanted to ask about the old north end community center And some of the staffing issues there And if you could just explain what's going on with the budget for that And then now that we've got it more up and running what you're what you're thinking about that because I think we If I remember correctly, we had been staffing that and it is a part-time role Yep, I can help you that so I'm just wondering how that is because I had spoken I had heard from a person who had been in that role before that they felt like that was Maybe not the best way to necessarily grow and then they felt constrained and that That was part of the reason that they had left that role And so I'm just wondering how you're thinking how we can really best make use of this incredible new resource In the old north end and how this budget can can really help it drive that Access there. So I want to clarify one point. So the old north end community center has got a full-time site supervisor That's mig mar Who's on site there full-time? He does custodial, but he also schedules the building Provides and he's and it's one thing that's really helpful mig mar as he knows multiple languages So when folks come on to the second floor to our space and if they're trying to look for a lv They're or they're trying to register for a program. It's really helpful to have a Full-time staff member who knows multiple languages to be able to help I think the position you're referring to is a teen program teen. Yeah, exactly. It's the teen program and that's one where we have Oh a lot of funding for that comes from a alv And it's one where I I feel like I still want to look at a little bit more just because you know I heard one of the staff members saying something about they're trying To try to pull numbers they're trying you really to pull numbers into that program You have to really pull them from existing programs And I think wait, is that really how we want to be doing it? Is that what we want to be doing is thinking about we're going to grow our teen center by pulling kids from other teen centers So it's one that I would need to spend some time analyzing over this next year We have a new person in that role who's been really excited and has been really enthusiastic With the kids and so we'll see how that flushes out because i'm not sure we need Right now. I'm not convinced that we need this full-time person to run a teen center because if we're just pulling kids from existing programs Is that really was this need to do? So that's one again. I just need to look at a little bit more and our recreation division Candice Holbrook who's our recreation manager and our three recreation specialists also operate out of that building Which should just provide us more bodies on site with that program one of those recreation specialists is focused completely on Champlain senior center Yeah, you're welcome Cindy thanks just a really quick question. Um, there are neighbors over in Curtis who are Connecting with me and thinking that maybe that dog park is going to get moved or relocated Can you tell me what is is that realistic? We we have no interest in and moving that dog park at star farm park Basically, I think there's a lot of people that utilize it You know one of the things that we've been working on with that dog park is last year That group came to pack and some of the real interest where it was trying to reduce the size of the dog park So it's something we've been looking at and we did a survey over the winter trying to find Looking at star firm as a whole so not just the dog park was a chance to see what people thought about the park as a whole and We've been taking that information in and then our max one who's one of our project managers has put together three design options For reducing the size sums we're we are interested in reducing it Size some it sort of helps a little bit that they want to reduce a little bit It's really big and defense that much is really expensive So, um, we'll be looking to bring to the june meeting the idea of reducing It's the idea of bringing it in and then we're also looking at a concept around membership to star farm dog park It's something with the renewed Oh vocalizing of concerns. We've been trying to think of okay What else could we do it sounds like you know the noise is an issue they're concerned about times And so I did done some bit of research to see what other communities are doing And this membership model seems to be something that's you know working well in communities and it's it's not a low barrier for Price but you have to have your dog needs to be registered And we're hoping that that might help and we have a new site coordinator too. Thanks. So there's a there's some Discussion at the next meeting about changes that will address the neighborhood Neighbors concerns, yeah, then that'll be the june 11th park commission meeting, right? I'll try to attend that I just I just I'm getting I was getting concerned that Some neighbors are getting I think misled into thinking that There's an effort going to be made to move the park and that it really might happen. I don't want them to Think that that's Yeah, we'll hope to see what messaging we can help with that. Yeah, no, it's not coming from you So, I know it's not coming from me. Thanks. Thanks. You're welcome Great, are we done with Cindy? I know you're saying well, they get me back again in 50 minutes Great to me. Thank you. Thanks, any Okay We actually finished a comment people need to Break or anything we want to plow right into I said that we've been going for two hours Anyone want to break or should we just go right into the park? No, we want to keep going. All right. So then we have uh, cip Capital bunches up Welcome norm and martha. You have to break your mic. Is this the power point or the media? Which one up here? This is one right here keeper This is Oh projects fiscal year 20 budget I doubt it. That's beautiful That's not the power point I did put it in your email. It's in your email as well I can't see that far. So I'm sorry to say capital dpw I see a pdf Was it posted in board docs? Yeah, just even if your email is open It's a pleasure to see you all tonight while he's figuring that out. This is the fourth year of the sustainable infrastructure bond and so um In november of 2016 that was approved and At that time as chapein mentioned our budget was about 13 million dollars for capital And it has incrementally gone up every year since then So it went to 15 and then 21 and 30,000 30 million and uh fiscal year 19 and this year it's 42 million so um on It's been growing and with the aid of that bond that was approved by the voters in november of 2016 Um, and it covers all you can go to the next page There you go. So it covers all General fund items. It does not touch water items. Um, and it has multiple funding sources not just the bond We um, you can go to the next one rich. That's okay So we do we are a collaborative Team basically we work with all of the departments on multiple items um, and so uh, we are supporting things such as the fleet analysis asset management the Work that's been done on memorial auditorium Work on energy efficiency. We've been working on the uvm collaboration that relates to the university heights Um, and university place work and from that agreement that was signed a year ago. I believe um with uvm We work with parks on the bike path and other projects And the facilities and everything else. So we have multiple different areas that we're working with Um, this just shows you I the actuals for 17 18 and the projected for 19 and how they have grown and um So it's a huge change and that's what we ramped up our resources for and Also utilizing the on-call engineering consultants that we spoke of at board At port of finance on monday night So all of those are helping us to accomplish these things and we still have long ways to go Um, just a couple of things. This is some of the work That's sorry Um, so um, you know, this is just talking about some of the things that we've accomplished We've accomplished a lot in these um, three years Not only on paving and streets and water but on um renovating buildings the fire trucks So we're really making Tremendous project, but as chape and spoke to we have Roads that deteriorate from freeze and thaw in the winter and so we're we keep on finding new challenges that phase us Um good Lots projects that we've we've finished. Um, our projects basically go from $20,000 like the police department break room to 35 million dollars champlain parkway Um And we are yeah, these are just more projects that we're working on and in conjunction with developers with tiff And norm, it's your turn. So i'm going to take take it from here. We have uh So this is uh, the listing of goals In advancing the capital projects our goals are to provide balance prioritization If how the city will reinvest based on basic principles limiting risk and liability cost avoidance keeping facilities in service And then timely capital reinvestment positions the city to make use of less costly maintenance solutions Remaining good close communication with the public as we advance projects to limit the disruption that ultimately will provide them value in the future and as you've seen uh, the public is Is of wearing their patients are wearing thin with some of the work that we're doing But we have worked very hard to have a good means of communicating to them When things will happen how things will happen so that we limit that disruption So the other another piece of this puzzle is the being close coordination and reinvestment these systems To avoid rework or or damage to those redeveloped systems That comes into play when we talk about water resource underground being reinvested and uh paving a street or doing sidewalk work And uh one key thing here is um The city is as it grows and it learns and it restructures its teams and its its efforts to do the work We're reconfiguring facilities that match and align with those needs to be responsive and delivery the delivery of those city services So next slide So this slide here represents the fiscal year 20 and reinvestment of the city will be investing in in excessive 42 million dollars in capital reinvestment for various from various funding resources 10.9 million will be from the sustainable infrastructure bond And the continuation of the general cap fund capital borrowing of two million a year And the balance of the 42 million comes with various other sources including institutional borrowing street capital tax penny for parks impact fees State grants and the like so there's a number of different sources beyond just one next slide So some of the larger projects require significant financial support include The continuation of the enhanced effort to reinvest in roadway servicing and replacing of sidewalks The reconfiguration of facilities to be more efficient and responsive delivery of services, which I mentioned earlier The continued reinvestment and the redevelopment of the bike path And the transition of the Champlain Park away from the engineering and permitting and design phase To construction and you'll see there's 13 million dollars is right there. That's largely all construction costs so this this slide represents the Number of major capital products that that continue from year to year like roadway and sidewalk replacement or Those have been in development for a number of years have yet to be realized example being city hall park Next slide So continuing reinvestment major in our major public infrastructure facilities from our experience We're improving our planning and financial management processes Our planning and financial decision-making processes need to be flexible as we encounter Change conditions are unpredicted conditions We have significantly improved the condition of our existing facilities However, we have not arrived at a low cost preventive maintenance solution across the asset classes so in other words if things are In a state of severe deterioration We have to capital investment before we start doing minimal preventive maintenance repairs And then the tenure capital plan Proposed a number of funding solutions some of which did not materialize We continue to remain committed. However, we have to be realistic in our ambitions and adjust accordingly Next slide So FY 21 the fifth year of the five-year capital reinvestment We advanced and completed a number of important capital projects at the at the close of FY 21 However for FY 21 it's anticipated to be less financial resources available than previous four years City staff is beginning to shift their focus from accomplishing the five-year capital plan to more time An effort applied to planning the next generation of a five-year capital plan The capital committee will be will coming back in late summer early fall to begin the public conversation with ideas of how to Best move forward in the FY 22 and beyond So this slide is the uh is a In the in the planning process. These are projects that weren't identified or anticipated but once But once identified for reasons need to be a higher priority. Here's a list of projects that are not identified in the original 10-year capital plan so last slide Beyond all the course details of each individual project. Here's a slide of strategies the staff is applying to the daily work And we believe will lead to a successful capital program That's there's 18 pages and then there's yes And then all the individual products and you can scroll through the slides if you'd like to So that's the street capital program and the actual individual line items in the budget slide Um, that's the street paving program in more detail pavement preservation Sidewalk contracts You can see all these in the packet itself Parkway parkway. I think if you I don't know if the parkway is in there. It is in there So the parkway project that what you'll see is a significant amount of reinvestment in investment in development of The project itself for construction not necessarily for design and plan on Hopefully arriving at a place where we're going to actually go to construction In december of 2019 this year Of course, it's all contingent upon What kind of challenge do we have legally with the project itself? But we are in a very good state to move ahead and work out that that we will soon That's probably a I think that's a monumental thing for us Great. Thank you norm. Um, martha A lot in this uh, we're we're the we're other questions go ahead counsel tracy so We made a lot of progress on sidewalks and I think we're starting to see that Cumulative impact, but for some reason I keep hearing from folks that they're frustrated about sidewalks And I understand that we having we were playing catch up in a lot of ways And so I'm wondering if now that we've Done a lot of those larger stretches if there's an ability to be more targeted In that and also if there's a way to maybe update some of that Work that was done several years ago with regards to The city-wide emphasis of sidewalk conditions To understand if the conditions have changed Yes, so we actually had internal staff meeting about how we try to Begin to address those concerns and and answer those questions and I think one of the challenges that we we face is that Much of that short run work the repair work to deal with isolated locations Traditionally has been done by our our street program our staff when they now With street the right-of-way program busy with other work They have limit ability for to do more work or work in the near future because they're focusing on supporting storm water and so on and so forth And so then who do we look for to be able to do that work? Well, we look to a contractor do that work and what we're sensing is that Because these are such short runs. There's a high mobilization cost Contractors don't actually reside in our facility. They don't have equipment. They don't have people They don't mobilize from our location. They mobilize from some remote location Paying high dollar and delivering much less than if we were to do it ourselves. So unfortunately, we're kind of at a Struggling point to decide How we can try to address those issues and still get good value to the public itself This late in the season We could attempt to bid this this fall or Possibly the spring work, but it really is where do we stand with? Financially where we are with what we've already got on our plate now and can we turn it around quickly So there's a lot of a lot of things we're still working out and I I don't remember all the details Because frankly I came late to the meeting. I was working on preparing these slides and Chapin was there as well, but I think we'll in the near term we'll be preparing communication that kind of frames all these Issues and the best way possible to respond to that concern Second issue is somewhat related, but it has to do with more so the quick build So we've embraced this idea of doing quick build Projects notably in the five corners in the south end and then the old north end greenway And I think we've seen some success especially in the south end but I think also in the On the greenway in terms of safety gains and beautification those kinds of things though The feedback at least in the context of the greenway is not all great And one of the criticisms that I hear is with regards to the planters and the ballards and it looks cheaper It looks bad. Yeah, so I guess what I'm wondering is within the capital budget How are you seeing us transitioning from quick build strategies to more permanent? Solutions to some of the safety issues that we're seeing or some of the challenges and how does this budget sort of move us towards The So I kind of alluded to earlier one of the things that we're attempting to do within the engineering team is is have more of a Comprehensive team that moves something from a planning function to a actual built Situation so quick builds were We're really kind of quickly assembled through public process with Nicole and Elizabeth With very little civil support because at the time There really wasn't many staff within the team who could support their efforts and So when we reorganized and we actually added a few engineers to the process We are dedicating someone to that for our purpose and olivia Is an engineer within our team who's actually doing some of those designs and looking to construct some of these things For example, north av and berry street We're looking at does a more formalized engineering design as opposed to Some of the quick builds that Nicole and Elizabeth have tried to put together and Nicole and Elizabeth have also done a lot of the public process and procurement But it's not enough to have Their work Bring it to the next stage, which is really to a formalized construction process And we've actually signed a Consultant contract to engineer the permanent curbing at five corners So the goal of quick builds is to move them tweak them Does figure out what the best design is and then make them permanent. So we have that design underway We also have the design underway for the right turn lane on battery street approaching pearl street That was closed last year to shorten the crosswalk Up at that intersection of pearl street. So we are moving boldly ahead to Transition those so that so that you can support us our supplemental to our staff We feel that we have to have a solid base that is sustainable within our own team And then when we need to do projects like this We call on the consultant to supplement our our resource to be able to proceed through get them done And I think actually it came to finance board link last Monday, right? And then one last question the I've been hearing a lot about the the union bike lane and the protection there You know, they got pretty badly damaged. I remember just that You know seeing pieces of it on the sidewalk and on green belts throughout the winter How I think it's one thing to get bike lanes and protected bike lanes in but how do we better take care of these things so that we don't have That happen or how do we get it repaired when it is damaged? And then also How is it is it how do we get these capital investments better? So we're growing our experience in terms of the systems that we use the equipment the technology to use to instruct build these things But also our right-of-way team has to be prepared to be able to maintain these systems And they need that support they need growth within their team Well in staff resource to be able to do some of these things So it's been a bit of a challenge from a number of perspectives. One is material selection that will work I mean, it may be also some of the design that's really not been worked out completely because there's limited experience in the world and the other pieces From a operational standpoint, do we have people on staff Prepared to do that and do we have the space to be able to do it and do it well And we've in the development budget. I think we really kind of Push hard to kind of find solutions to that, but we're still I think struggling a little bit with Getting where we want to be Nicola has been doing some research on other areas and what they've been doing in similar Climates that caused these challenges as a resource, you know, so going to them and saying, okay, we tried this You know, what what are you using that's being successful? And how could we transition to something else that might be more successful? And when I went to the nacto conference that was you know I was like that kind of scratched my head because a lot of people were presenting or from warmer climates and Sorry, I'm no Burlington in a winter climate. I'm I'm speaking to this problem And I'm looking for someone to get a get a reaction out of them And I had a lady from Nova Scotia who had Same exact problem same struggles and I was like, you know, it's it's we're not alone Yeah No, I understand that it's totally iterative process and I appreciate you thinking through these these challenges and trying to To learn and adapt because it's it's a real challenge with The climate and those kinds of things that I think people just have to It's a shifting culture and it's going to take time for people to kind of accept some of these systems and Know that they're there and know what they mean and Thank you Just to councillor tracy's question on the sidewalks too. I just want to Um, you know point out the way this process works as we finalize the budget between now and what actually comes to you in june for the vote We have a discussion that still is going to happen and in the port of finance You know, we welcome input from all counselors on the use of the unassigned fund balance I would like i'm I'm not thrilled that the first cut of this budget only has 2.3 million dollars and 2.3 miles of new sidewalks That is not as high as it's been the last couple years where we've been closer to three miles. So one possible Thing that's still coming is to bump that back up closer Two to three miles because You know, I hear the complaints too. I mean, I think part of it is people see all the sidewalk work going on around And they're like well one or you know, I want to make sure that we haven't forgotten about You know, I've had a number of people say they put in a request three years ago They're really looking forward to getting Getting on so I think part of it's people see that work is happening. They want to get on the list I am interested in trying to get it back up closer to three For the for the fiscal year. So just want to know I'd certainly support that and I appreciate your ongoing consideration Great. One other thing I just want to make sure is clear in this and don't want it to be a surprise to anyone Just because it has been an issue of some public interest that we have a line in here for city public restrooms for $125,000 and that is the that would reinstate the city hall park bathroom as That had that we weren't sure how it'd get funded. We're able to meet the other goals of the cip budget And get this back in and so that's that's where i'm proposing this one President ray. Um, sorry. Sorry. Councilor busher was already I cut her off a moment ago. So, okay So I just to put questions that go along with what councillor tracy was talking about I think that You know doing stretches of sidewalks were one thing, but it was more like save a square or replace a square Um, and I I really did now I've started to walk around and realize I almost killed myself It just is one One section of sidewalk that isn't done And if you're somebody with a cane or a walker or someone that you know, you could really injure yourself And so I think that's what the public is looking for too. I mean, yes, people are looking for a long Spans of sidewalk work, but I think a lot of people would be satisfied with An approach and the difficult one as you touched upon norm of having Squares around the city be replaced to make it more contiguous and to take the danger out of that sidewalk Um, you know, we heard you heard and I heard for the first time the woman Who is in the motor side motorized wheelchair not be able to navigate the sidewalk because of the unevenness and the problems and so she's forced into the street And so these are these are real issues that we have to kind of come to terms with And we used to have that program. We abandoned it when we went to got that consultant in who did all the The work, but we we sort of we we still do We didn't we had to be okay. Well, it still do it It feels abandoned, but so maybe that's that's the problem So what it's not the reality, but the perception is it's it's not really still there The other piece was with the quick bills that that you've got in place Before you make them permanent do you evaluate if there's a visual barrier because I can speak specifically to one in ward one that I think is problematic and hopefully you would Reduce some of those visual barriers to make it safer. I understand the need to to shorten the distance for pedestrians But but well, that's the whole idea is we're we're we're giving it time to really settle in and identify Does it work and work well before we formalize something with with significant investment? So that's the idea of a quick bill itself. So and so if you find there's back to how does that Cycle back to the ward or the neighborhood Before you make it permanent. What's that process? Well, it would probably follow our civic engagement process Yep So on the sidewalks last year i'm on the accessibility committee and last year our team We have many people in wheelchairs and they actually went around with their camera And they took photos in the downtown of areas that were a challenge to them and we actually addressed them So we are trying to be responsive to that method is that um, you know, if they go around And see an area the diamond cutting of the sidewalks also helped with that But we have been responding in that means of Downtown is a challenge So i'm not i'm not even talking just about downtown because I think people forget that the medical center is a place where people have to access It's not a school, but it's a hospital and so access to that And around that is important. So anyways, thank you. Yeah the method by which we assign work Ties to things like, you know, it's a near senior housing isn't near a school Is it high volume of pedestrian activity? That's where the significant investments occurring as a first priority But like I said until you have kind of a A good solid handle on the system in a sustainable system You're you're you're going to spend high dollars and see if i'm on a capital To arrive at a place where we're just doing simple maintenance. We're doing a little locations So it's I think right now we're just trying to find the right balance between proactive Work and reactive work to solve little problems And what is that balance is never an exact science? So it's So we will adjust as we as we hear from the public but And it also is a function in terms of simply what do we have for money and staff and people and to make Pull these things off and if you can provide more money to these things and the public can be more Receptive to our disruption Then we can we can do more but it's there's a lot of backlog of stuff that just has not been addressed and we're we're doing the best we can and We will we will adjust our sales as people provide comment, but it's not an easy thing to be Satisfying all those needs because it's frankly I don't think we've we've come close to satisfying that need because of all the backlog But I am looking for a balance. Okay. She's good. She's good Okay, I'm just I'm going to be real quick. I just want to add my two cents to the same issue Uh, I would support increasing that funding as you're talking about and Prioritizing spending however we have to to put more into sidewalks. Um, it's it is frustrating I know you're doing the best you can I given streets that Sometimes get worked on and sometimes they can't and it's frustrating I have to tell people that who waited for a long time that they're They're not not in the queue right away So I am very supportive of putting more money into that So noted. Thank you. Thank you. All right. Good good good stuff. Thank you Um, and the last item of the night is uh, the capital Capital plan for parks. Welcome back Cindy. Thank you those slides to get loaded Just well, just needs getting ready. I mean just I think the way to I mean, maybe other people have a different thought of in the mind But like to me the the problem we're battling with the sidewalks is we you know from the best that I think we are aware of For a long we have about 100 more than 120 miles of sidewalks, right? And we were placing about a mile a year. So, you know, for a long time I don't know how we must have been doing more than that at some point, but About a mile a year, which you know, that that means You know, and we all know a sidewalk is not going to last for a hundred Hundred and thirty years, but that's how long it's going to take to get through the replacement cycle Now we're if we're up to three miles a year, you're actually back If you were able to sustain that for a 40 year period You'd be in pretty good shape because you might most of those sidewalks should last between 30 and 40 years And you would should be back on a three miles is at least arguably a sort of sustainable System but you know, it's going to be a long time It's it's decades before you've fully probably addressed the neglect With so, you know unless we're talking And I just I don't see us. I think we I think we will come to you with a sustainable Way to keep up that three miles a year I think the the debt level projections we showed gave us at least a something to shoot for there But I don't see an easy immediate way out of the the kind of the sidewalk Challenge that built up over a long time. I think but So if if other people think there's something Different about that analysis I would welcome it, but that's the way I think our team is seeing it Cindy great. All right. So we're going to jump right in. We'll start with penny for parks If you're familiar with amount of money, we normally are budgeting for that. It's much higher this year We normally bring in around three hundred and seventy and change Thousand per year we had a little bit of backlog which is allowing us to do the letty tennis court renovation That's a big ticket item And again having that savings is allowing us to do that It is the home of burlington high school in their tennis program And we've been going around the city renovating the tennis court So we determined that was the next one that had the priority Continuing the work with arms forest doing some work down at perkins pier System-wide we're always doing playground improvements there Hoping to kind of catch up a little bit more specifically around our playgrounds and some compliance with them We started budgeting this year and I believe over the next two years is a restroom renovations We did do the upper Bathrooms at oak ledge and so this year potentially be the lower bathrooms at oak ledge But we also still have callahan park and we've got the bathrooms down at Perkins pier So we have a number of flush bathrooms that we need to start looking at and bringing them up to standard Doing some work at shift letty park Hopefully we can get to some improvements at north beach campground And then the last two the emergent needs and the community requests the emergent needs are sometimes things come up We're not budgeted for them But they pop up as a capital need that we need to deal with we try to make sure we've kept some money in there for that And then the community requests and that's one I touched on in our Was the people section of our general fund budget We're really trying to work on doing more outreach with our planning team and if you've been to any of our Either our letty or our arms forest You'll see kind of a new style of outreach that we're doing as far as our public meetings that we've been getting really good feedback on But also going straight out to the community I was at the wards two and three mpa talking about penny for perks And then we were a did a program with the family room Also at the old north end. So that was something that Helping to get more of the word out on penny for perks impact fees About 153,000 this year on that some of the it's a little money me moving forward from 19 Continuing the work at arms forest that we're doing now We have south champlain park reconstruction in there one of the things that we're finishing up and then when the Grounds manager comes on hopefully they'll be able to wrap that project up as we've been looking at all of our playgrounds And kind of ranking them in the need to replace right now We're planning on focusing on south champlain But as that project finishes up that may be a shift depending on which playgrounds need The attention the most A little bit of work on that court calhoun park court lights renovation That's not a really big ticket items. We just have some safety pieces there that we need to get to The schmanzka park walkway right now. It's that's the main sort of almost like you think of as a road that goes up into the park It's all gravel and it's just washing out into the street So we're going to get that paved and then some money towards bike racks And I know this summer we'll be finishing off that bike park or bike rack Inventory so that'll help us be clear about where to where to put those racks Um the question was about green belt So this is where we have our a lot of money that we're putting towards the emerald ash borer And we are using some use of fund balance in there too to help make that even more robust Again as the mayor noted you've probably read in the press release is that vj's been using a new system for the trees Um, so that's allowed us to plant more trees With that additional funds that we're doing Next one is the open space conservation legacy fund A reminder with that one is that only 30 of that money that comes in every year can be spent on administrative costs So a portion of that goes to dan cahill's salary But then we're also saving money as projects come up So that that fund is one where it's okay if it just continues to grow be in because it might mean we don't have a project Right then to either be buying land or doing an easement This past gosh within the past two years We had a really big hit on that on that fund, which was really good because we had some really outstanding Legacy projects that came up But now we're at a point now where we're starting to rebuild that a little bit So more of the highlights there is thinking about the staff time and what the staff is doing With their with their time Next one is bike path maintenance That one there is again, that's paul Is paid out of that fund and his job is to make sure our bike path is in really good shape He does on the maintenance with the seasonal team and then also the trails in the city He's again the winter support for cross-country skiing when the interval was something that we were Knew this year that we did a lot of use if anybody had gone down there and gone skiing It was really pretty fabulous. We do that's the half penny Correct. Yeah Yeah, it's the only 180,000. Yeah, well it is a small amount But that's we've got some capital equipment purchases we're doing So we've got a little bit of money that's grown in there So a little bit use of fund balance and so a dump trailer just to help them do the work that they need to do they Worked with the dpw fleet division on that one And we did a test last year with local motion We you can take their bikes for a week and so we took one of their e-bikes And they had a trailer for us to see if we could again try to use reduce the gas emissions So we don't have the cabota up and down the path as much And it was great being able to test it almost like a quick build of perks compared to dpw quick build We were trying this out and so looking instead of a A bike with their trailer they're looking at more of a trike model that has a flat bed in back that they can They found that would be more maneuverable So once if budgets all go through that'll be something they'll be looking to purchase And again just trying to get some of our vehicles off the bike path and our team was really supportive of giving this a shot And they said it was fun Last one is our special projects. This is the money that comes out of the the Larger it's our we go parks special projects and a lot of that's our capital funding from our city And so that's our big one. We obviously don't have four million dollars in our penny for parks So that's what helps fund the work that we're doing on the greenway Again replacement of the leddie maintenance facility, which as a note Just to make sure you realize too with the leddie maintenance facilities who will be taking down the barn at north beach As part of that project which helps us move forward to the campground renovation that we've been wanting to do So just a little bit some of those are carryover from fy 19 Um is a slight aside, but I remember a friend of mine when I was in um in ruttland where I had basically zero capital dollars Unless there was a bomb that went out and he was lamenting about how the mayor called him up and told him You need to spend six million dollars by the end of the year and I was like Well, how lucky can you be and I for now realize how hard it is to spend money? It's not easy capital projects. There's planning. You got to go to bid and and anyway So now I understand how expense how much work it is to spend money So some of our projects we we hope to get done that year But every now and then they do have to carry over to the next year And the last one is donations. Um, this would be donations and or grants Different things that we're doing so pause places on the greenway again That was funded by the work that the parks foundation had done Campbell and rise to the greenway hopefully we'll get that done this year that we're working close concert with Eric ferrell on that project Because where our path goes is also where his storm water goes So we're going to be working concert and he's not quite ready to get started on that yet And then the last one there is oak ledge universal playground That was a large grant that we've gone out for and we have not heard word yet if we've received it And that's really our perks Projects if anybody has any questions about you're better off having less money than no, that's not true No, not true, but I just realized it was like one of those ones like it was like wow it just actually No, no, no, no, we're spending it But just some years you don't quite get everything done But the nice part is is it stays in our budget because it's capital And And then some years you can get leddie tennis course done because maybe you weren't able to spend all that money But then you can get those large leddie tennis course done. We want to let each tennis course done. Yes Yeah, because it's in your ward That's a good question I need to check in to see where we had come former councillor dean was helping us with that one And I know that it's on the um list for f y 20 for our perks team is to Put together all the cost to try to get that building back up and going again We actually have some requirements to do it. I did a search on the history of land water conservation fund And where monies had gone in burlington over the years I can't remember why I had had gone down that rabbit hole But I noticed that we had received money in 1996 from the land water conservation fund Thank you. Was that you it was me and working with bob waylon and and so that's great to get that barn originally restored and used and then I really don't know why it all fell apart because And so you don't have to give me that history And I'm very frustrated because we used to have our neighborhood planning assembly meetings there in the summer And it's it's a really wonderful space And now, you know, it's like taboo and I don't understand why And so I was hoping that I would see that in this capital presentation, but it was silent Yeah, there's no specific length because we still need to figure out what all the costs are to bring it up But it's one where we need to and again the it's on the plan f y 20 plan for that parks team to work on that Um It's a challenge. I mean, we're constantly balancing, you know different needs and so like I know this that we've talked to the Neighborhood and so if I have a playground that's falling apart and I have 80 thousand dollars to spend It's hard for me to just to spy justify spending that 80 thousand dollars to bring that burn up to a standard Then to replace up neighborhood playground that's falling apart So those are some of the things we're balancing and I'm not saying that the burn doesn't have value, but that's Some of the various challenges that so what we need is to know what is that bottom line What is that cost for us to do it because we're we're gonna We've got the distance from the hydrant as far as the fire station Do we need to put in the um sprinkler system or not put in the sprinkler system? So there's different ones that we're um working on and right now, frankly, we're trying to get a marina open. So Right, it's this moment now in time is one where we can't Deviate off what our path is at the time for getting all our parks up and running I think air heart monk early hard with Ireland Who gave us a lot of money to do some upgrades for the park to I mean if we had known that the barn was In the situation it was in so anyways Cindy, I think the bottom line is that we put that money into the leddie I am interested and I will probably pursue that Mind you at least be a line item with no funding at least so it's not forgotten. I guess that's my point, mr. Mayor I'm concerned about it not being Silent well that could be one of the projects that falls in the emergent needs, you know, we have money set aside. I blink it's $30,000 that's in emergent needs and that could be potentially one of those emergent needs I'm not I'm I'm not categorizing it as an emergent need But I am categorizing it as a need and I want it as a placeholder so that it doesn't get forgotten Yeah, I hear you. Yep. Thank you That's crazy So this kind of goes along with the sidewalks conversation is you all help manage our green belts One of the other issues not only in terms of like the actual condition of the sidewalk that we hear about Is also the flooding of the sidewalks And a lot of times what we see is like a mounding happening in the green belt Where it'll build up and I had done like a project with the constituent a while ago to actually shave that down And parks was very helpful In doing that this was several years ago But I'm just wondering if there's an opportunity to collaborate with dpw around The green belts and and helping with drainage issues because I think that that can also create accessibility issues when it comes to Our sidewalks, especially in the winter when we have a sidewalk that's flooded and iced and then there and then becomes ice and We've done some of that Damaging trees and tree root systems So it's you know When we have a sidewalk we sometimes elevate the sidewalk To address that problem because you can't you can't impact the tree but That that mounding occurs because you're wind growing in the middle of winter All this debris and material that's on the roadway itself. So Um We probably do more of that and we probably should have more conversations about that But it's been done in the past, but only a very limited way for those reasons and then the other thing is um Lot it's seen a lot of great improvements in rosevelt over the last couple years Also heard some good things about the new basketball hoops in pomeroy. I'm wondering if there's anything else you're thinking about for pomeroy for this year Um, not no specific improvements that we have. Um, I'm not sure but I don't think the courts are in the near future I don't For getting or they were going to get resurfaced And I almost were they going to resurface those when they were doing apple tree They repaint it. Did they just repaint them? Okay, then so they did that as part of that too And I guess if there's something that you have in mind just Yeah, we've got to revisit the hedge conversation. We definitely need to revisit the hedge conversation Because there's a lot of issues with dogs and using that as a dog run in the back there Yeah, and it definitely seems like there's not neighborhood consensus on that just in the little bit that we've done So yeah, let's you and I connect on that. Yeah, that sounds good. Yeah Thank you. You're welcome I just want to, as Cindy mentioned, um, going to the ward 2-3 MPA I know there's We're in a period where MPAs are looking to get more engaged and and have You know, there's a request for additional funding and the draft budget does have additional funding in it for the MPAs But um, I think another thing to encourage MPAs to engage in is the penny for parks budget There's definitely a significant chunk of the the penny for parks budget that is reserved for the needs that we hear from the community and I think that'd be that's a real opportunity for that kind of community based budgeting to To have an impact on what actually gets spent and invested. So when you do hear that from your constituents You can help us amplify that message and encourage people to engage that. I think more t3 MPA is Is doing that right? I think they are Weighing in but I don't know that we the others are as active on On this issue On that note, are we uh, everyone good? No president right? I am. I just want to before we wrap it up I just want to say um, happy st. Patrick's Day to Chapin Spencer