 Board Member Huang, can you test your audio and video for me? I can't get through this one. I'm losing my volume. Board Member Huang, I can see that you're unmuted, but I can't hear you. I also can't see you. Hi there. I just, um, Chair Musa, I just want to let you know that we need just a few extra minutes on our side before we start the meeting. Vice Chair Birch, just confirming that I can see you. You want to test your audio? Great. Yes. Can you guys hear me? Yes, I can. Thank you. Perfect. Thanks. Staff liaison Murray, can you test your audio and video for me, please? Can you see me? Can you hear me? Yes, I can. Thank you. I can't see me, but I can tell that I'm on. Okay. We're having just a slight, um, technical issue right now. We're going to be about five more minutes, probably. Okay. Chair Weigel, can you test your audio and video for me, please? Chair Weigel, can you test your audio and video for me, please? I just wanted to make sure my sound's working. Your sound is great. Thank you. Perfect. Thanks. I know my video works too, so just double checking. Chair Musa, we are ready to start on our side whenever you are. Okay. I was informed that potentially the design review board does not have a quorum. Is our, we correct with that? Yes. We just lost our quorum for the design review board and the agenda has two items on it. One is the first one is a joint for a joint meeting for both the boards. And the second one is a joint meeting for both the board and the agenda. And we have just an item for the cultural heritage board by itself. Second on the agenda. So staff is requesting is this is a big ask for our board members for the cultural heritage board. But if you could all look at your calendars for September 15th, we would like to continue this item. We are ready to post for that, but it hasn't been posted yet. We'd like to continue this item to a date certain. If you all can tell me if you're available. We just need a quorum. So, and that's I'm asking that of the cultural heritage board, not the design review board at this point. Thank you. Thank you. Vice chair Pritzalis. Are you available next Thursday? Check in. I got two calendars. I'll let you know. Thanks. Board member Fennel. Yes. Thank you. Board member Boren. Same time. Same time. 430 next Thursday, September 15th. Yes. Great. Thank you. Thank you. I'm not available. It's September 15th, right? Yeah, September 15th. No, I am not available. Board member Garrett. I am available. Great. And thank you also, board member long for checking and trying. And vice chair Pritzalis. Did you get both? Yay. Okay. Thank you. Thank you. Thank you. So this is the first item. For Clark's corner. To a date certain. September 15th. The meeting begin the regular meeting of the design review board, which begins at 430. So just to jump in really quick, Susie, sorry. If we could open the meeting and go through the agenda up to that first item. And then once we hit that first item. And then we're ready to officially call this meeting to order. I am ready for you. Thank you, Ms. Montoya. Okay. So I would like to officially call. The joint meeting. The design review board and the cultural heritage board. To order. And then that way we're still we have, we're going through the agenda as posted. Great. Thank you very much for the guidance. All right. So chair Musa, whenever you are ready to officially call this meeting to order. And I would ask that our recording. Secretary Ms. Montoya do roll call. Yes. Thank you. For cultural heritage board. Let the record reflect that all board members are present. And for the design review board. Let the record reflect. That all board members are present with the exception of board member Sharon and board member staff. Thank you. Thank you. Okay. Moving on to item two, public comments. I'd now like to open the public comment period for non agenda items. These are any comments that you would like to take. That do not pertain to our agenda items, but may pertain to either the design review board business or the public comment period. So Ms. Montoya, if you give instructions for that, please. Thank you. If you would like to make a non agenda item, public comments, please raise your hand. If you were calling in, please press star nine to raise your hand and then star six will unmute you. And I am not seeing any hands at this time. Like to close the public comment period, but I would like to take a moment to take a moment to take a moment to take a moment to read the statement of purpose. And I'll go ahead and read the statement of purpose for the cultural heritage board and chair Weigel. And hand it off to you if you would be willing to read the statement of purpose for the design review board. So the cultural heritage board principle duties of the board include undertaking and updating historic inventories or preservation districts, reviewing proposed alterations to the sort buildings and promoting public awareness of preservation issues. If you are in a sort district or would like more information regarding historic districts, please see the processing review procedure for owners of historic properties. Chair Weigel, if you would read aloud your design review. Word statement of purpose. So this comes from zoning code statement of purpose, zoning code chapter 20. 52.030 F project review. The review authority shall consider the location, design, site plan configuration and the overall effect of the proposed project upon surrounding properties and the city in general. Review should be conducted by comparing the proposed project to the general plan and the applicable specific plan, applicable zoning code standards and requirements, consistency of the project within the city's design guidelines, consistency of the project, consistency of the project, consistency of the project. Architectural criteria for special areas and other applicable city requirements, e.g. city policy statements and development plans. Thank you, Chair Weigel. Moving on to item four, statement of abstentions. From either board, does anybody have an abstention regarding item five? Clerks corner. 5.1. We'll go ahead and move on to scheduled item five. And I think this is the time that staff plays on Murray jumps in. And I am wearing two hats tonight. I'm the staff liaison, but I'm also the project planner for this project. And so I'm going to ask again for Michelle to give me some supervision here and make sure that I do this correctly. Michelle, do I make a request to the board to continue it? And does the board need to make a motion and vote? No, my understanding is that because we've lost the quorum, we would not need the motion. We're moving it forward due to the loss of the quorum. Okay. And I guess that's my cue. I'm requesting that we continue this, the clerks corner item to the meeting of September 15th, the regular design review board meeting, which commences at 430 in the afternoon because we've lost a quorum. And I want to send a special thank you to the design review board members that were here today. I very much appreciate you. And the cultural heritage board members for being available next week. Okay. Thank you, Miss Murray. And again, I'd like to also thank the design review board out for the meeting of September 15th. And I'm looking forward to getting together with you folks again tonight. And I'll look forward to seeing you next Thursday. So the design review board, I guess at this point is adjourned. And then as far as cultural heritage board, we're going to take a 10 minute recess because staff needs to get ready for the presentation for item 5.2. So let's all be back promptly if we could in 10 minutes. Thank you very much. Deputy director Santos, if you would like to do a video and audio check for me, please. Thank you. Can you hear me? Yes, we can hear you and see you. Thank you so much. Thank you. Elizabeth, could you do a video and audio check for me, please? Hello. Here we go. Got to get reoriented now. Okay. Can you hear me? We can hear and see you. Thank you so much. Hey, welcome back everybody. Could everyone turn on their microphone and their cameras, please? Michelle, are you ready to start up again? Michelle. I am ready. Great. I think you can just kick off at the top of the cultural heritage board agenda and we'll start a new. Thank you again, everybody. We can actually jump, sorry to interrupt. We can jump into item 5.2. If you just want to follow the agenda, we'll be good to go. Okay, that's what we'll do. Let's just follow the agenda. Okay, so we're going to move to item 5.2, which is a concept review for a roof replacement at the Luther Burbank garden set tool for San Rosa Avenue, which is one of our city's landmarks. And I'm not sure if I need to call for this, but I will for concept review any as part a disclosure since anybody talked to anybody or gone by and seen the site or an investigation case. Moving on from that then. Our planner is Scott. Oh, I'm sorry. Before you go on, Board Member Garrett raised your hand. Oh, I'm sorry. That's okay. I was on the board for at least two terms, maybe more good while back. So I'm really familiar with the building and the grounds. And I did go by it again to look at it. Okay, great. Yes, and I also walked by and checked out the existing roof structure as well. You know, it's my board member, Federalist shake her head and stood the same thing. Board member wall. I went by as well and saw the project. Okay, with that, we'll go ahead and I'd like to do this like we've done in the past. We'll have a minor works and make a staff presentation. And then we can entertain any questions that you might or clarifications that you might have. I'll open it up for public comment. And we'll close public comment. I'll bring it back to the board for general discussion. And basically, you know, I'm just going to do a little bit of what I'm going to do. I'm just looking for your expertise and information from you as to this, this project. And what I'm going to do a little bit different this time is I'll just kind of call on each board member when we get to the final stages for your final. Comments for Mr. Board member wall. What's the distance from your property that you would have to have a come that you may have a conflict. 500 feet. Is there anyone who can check that for me? Sorry. Which property address. Is it Santa Rosa Avenue right down the road? Yeah, 418 Santa Rosa Avenue. 414 and 414 and 418. I think it 414 is probably the closer one. I don't think I, I'm actually going to say I don't know that it matters and Michelle may have to chime in here. But because no action is being taken. I think you're going to be okay, but I will double check. I know there are several of you that have properties near this one. So I, if I'm not mistaken, I do believe even if no action is being taken. I don't know. I don't know. If they're in within the 600 feet, they would still need to recuse themselves from the item. I'm pretty sure that your property is within. I'm just outside. Just outside of the property. But I'm pretty sure it is. That one on the Santa Rosa Avenue property. Yeah. Yeah. Yeah. Basically next door to Parkside. Yeah. It's next door to the sewing place. Right. Right. We are going to check in with the. Assistant city attorney. And I am also going to go ahead and pull those that address and see how far we are away. Give me just one moment. Yeah. It's about 450 feet. So you are within the five or 600 foot range. So if we're unable to get a hold of the city attorney pretty quickly, I think. We can err on the side of caution. And you'll be having dinner earlier than everybody else. Yeah. Yeah. Sorry about that. I actually went by the project and I liked it. No, not a bet. Yeah. I think it's just too much. I think Michelle was checking with it. Hold on. Don't disappear yet. I think Michelle was checking with the city attorney's office. I am. Give me just one moment. And thank everybody again for your patience. Thank you for bearing with me. I could not reach anyone in the city attorney's office. So I would suggest the Arian on the side of caution. Okay. Thank you. And just having a board member. Recuse himself from this item. Okay. I guess I will accuse myself from this item. Okay. Thank you. Like I said, you can turn your video and audio off, but you can still, you know, watch the item. If you'd like. Okay. Great. Thank you. Okay. Thank you. Thank you. Thank you. Back to Mr. Wilkerson. I think we're ready for you and ready for staff presentation. Okay. Great. Thank you. Chair Muser. Can everybody hear me? Okay. See nodding heads. Thank you. Well, we're happy to be here today. Thank you again, chair Muser and the rest of the cultural heritage board members. And I'm happy to be here today. So I'm going to talk to the staff. Montoya for all the logistics and setting this up. We're pleased to bring you this project for your review and comment tonight. It is the. Roofing project for. The. Loser. Berbank home and gardens. Projects to the prominent structures. On that site. itself as chair Muser mentioned this is in fact one of the city's beloved landmarks if not the most beloved it's certainly up there in the top handful for sure so we're pleased to be taking care of it and giving it a new roof and new and protect it for years to come with it a new roof we've we've enlisted a historical architecture firm to help us with the researching the history of the property and the structures to determine the best strategy for handling the detailing of the roof and the materials that that were proposing to use in the replacement of of the existing roof and I and her name is Elizabeth grew she's joining us from trainer HL and associates and she will give us a rundown here I think I do we have the screen our presentation queued up and ready to go uh Stephanie is on Murray okay thank you so we can bump to the next slide maybe so everybody knows as where this beloved landmark is located here it's one of the many sites in our park system located just across the street from city hall in downtown Santa Rosa and where the blue star is located there thank you next slide please so zooming in here you can see the aerial in the way that the the site is located on Santa Rosa Avenue and at the end of Tupper Street across from Juilliard Park as I mentioned the two structures we're we're looking at tonight and proposing to replace the roofing material on our in fact the main house um there at the north end and then just to the the south and east the carriage house structure on the site so um with that I would like to introduce Elizabeth grew who will go over some of the uh the interesting history of the property and discuss the proposal for uh the roofing project itself Elizabeth thank you Scott um can everybody hear me just fine yes okay so trainer HL completed an on-site review of the roofs in June 2020 and then again in February 2022 the property is as Scott was mentioning a historic resource individually listed on the national historic landmark registry it is a state landmark and a local landmark as well as being part of the Burbank gardens preservation district the period of significant significance for the site is from 1884 when Luther Burbank purchased the property until his death in 1926 the goal of the project is to be compliant with the secretary of the interior standards for rehabilitation meaning that we would try to bring the roof back to the way it was within the period of significance best we can and not alter it adversely um to make any changes that were not within how the roof looked within the period of significance so can we go the next slide so this is an early picture of the property the original um roof appears to be shingles wood shingles um from all the historic photos that we see that was the roofing material that was originally on the building and when Luther Burbank resided in the main house from 1884 to 1906 the roof was clad in wood shingles and then while it was his office between 1906 until his death in 1926 the roof was also remained with shingles after his death in 1926 his widow Elizabeth completed a major renovation of the house which included installing boxwood gutters integral to the cornice at some locations on the exterior and then eventually she installed round metal down spouts at some locations the rear of the property also included had substantial changes on the main house as well and let's see can you go to the next slide and by 1930 the front porch had been altered slightly and the portion of the main roof was connected to the porch roof with a it's hard to see I mean this is the only photo that we have of it but it's there's a little connection piece between the upper roof and the porch roof which was originally not there during the time that Luther Burbank lived and worked on the site but it was there by the 1930s and then if you can go to the next photo this is also an early photo just showing the greater complex of the carriage house and you can kind of really tell that there are wood shingles on this on the buildings there because it's so rough the next photo oh next slide sorry and then this photo from the 1950s shows that the carriage house still has the wood shakes on it and the main house has a gray asphalt shingle of some type and then the color that you see today on the property was installed in about 1980s and the roof kind of has a reddish color now and it has been there for over 40 years almost next slide and so the main house this is the existing kind of configuration where we show the roof and the original or the existing downspouts in black and if you go to the next slide it's a little bit hard to see but the biggest change that we are proposing is on the west elevation at the porch we are going to demolish the little connecting piece between the upper roof and the porch roof and restore the fascia and detail that was there and so that the house will be a little bit more as it was when Lucifer bank was alive and that connection piece will be removed so that is the biggest change on the main house and we are also going to be installing a new gutter and downspout on the north elevation on the second floor just above the porch area on the right side yeah right there and we are proposing a asphalt shingle that goes back on it's a high definition shingle so it has a little bit more depth than some of the standard shingles in a brownish color to kind of reflect the original wood shapes that were on the building we obviously can't put wood back on the building so we felt that this was a good compatible alternative to the wood shapes and then if you go to the carriage house the next slide this is the carriage house and it has the little seed house off to the side the little short one story section of the building and right now it has a similar reddish color asphalt shingle on the building and if you go to the next slide we are proposing to put back or to put on a brownish shingle that will match what we are proposing for the house and we are retaining all of the existing downspouts and gutters as they were installed about eight years ago and are in functioning condition and don't have any issues and part of the process that is probably going to occur is that some of the wood will have to be removed to install flashing and whatnot so that will be cataloged and then reinstalled in the same place after the flashing is installed and I don't know that I have anything else to say we just look forward to your comments yeah thank you Elizabeth we have just one more slide on there I believe sorry and it just sort of highlights some of the next steps that we're looking at here which you know following this this meeting and and taking into consideration any of your comments obviously we'll be looking to finalize the plans and the details and spec specifications for the roof replacement and you know the other details that Elizabeth discussed with the project then taking it out to bid and hopefully boarding a contract in plenty of time to get a good jump on the construction of the project next spring 2023 so that's really the project in a nutshell and we're open to your comments and questions at this time okay thank you very much great presentation and with that say but have any clarifying questions that they would like to ask and Elizabeth say your last name again um it's Elizabeth grow grow okay any questions for miss grow or mr wilkinson and board member gara um could you please explain what exactly you're doing where that roof connection is on that on the porch it isn't very clear from the from the elevations um if you can pull up the foot that slide I don't remember what slide it was on um five maybe it's page 201 I'm bringing it up hold on one sec and which building I'm sorry I missed the main can you bring up the photo um it's one that I think it's Scott said sheet five maybe slide five six right there yes I wish I could uh request control I can't um so there is the upper part of the steeply pitched roof on the main house and then there is the gentler sloping roof at the porch and then there's kind of this wedge piece of um white wood and metal that is yes right there that we are going to remove and take that off and then there will then be a separation between the upper roof and the porch roof as it was when the house was first constructed thank you that's what I hope and I just wanted to verify thank you very much any other uh questions clarifications we can go back to the other screen yeah great now where I see everybody okay I'm going to at this time open up a public comment um uh miss montoya if you could give a direction for that please yes thank you if you would like to make a public comment please raise your hand now for our call and attendees you can press star nine to raise your hand and then it'll be star six to unmute and then you'll have three minutes to speak and you'll start by stating your name for the record and I am not seeing any hands for public comment at this time okay say no public comment and close public comment and we're going to go back to the board and um so um I'm going to start just pulling each of the board members for your comments to uh for this project so let's start with board member garret um I think that the project is excellent and I really appreciate the um the color change on the roof so it'll be reflective of the old shakes um this building has always been um well has the work has all been extremely well done the fence is beautiful and this looks like um it's going to be just as nice and a big improvement I really like the separation at the roof line to differentiate between the old and the new and um I just want to thank you for a really thoughtful um uh project thank you board member garret and uh let's go board member boran and you know I would just ditto what board member garret said I don't think I have anything other than looking forward to seeing the new roofs thank you board member boran and board member fennel I have nothing to add okay and vice chair press ellis yeah I'm afraid I'm gonna have to say the same thing um I really appreciate the you know care and attention that you you brought to this um important building and um I appreciate the work to restore some of the components um and supporting the preservation of it so thank you okay thank you board member press ellis well being kind of an old roof for myself I've got actually a couple of comments um and are just suggestions um I know that roofers can be brutal sometimes uh and I'm hoping that the oversight of the roofing job is um done with a historic perspective and somebody overseeing the job that understands that this is being done on a historic house um because it is just a general roofing contractor they they can be pretty pretty rough on things um with regards to flashing a lot of times uh roofing contractors for some reason don't like to replace all the flashing they'll reuse flashing especially if it's lapped underboards um where they have to pull boards off and and and and do things correctly uh the flashing material today is typically galvanized steel but the flashing materials in the past was probably copper and lead we're not going to use lead I don't know if the budget will allow for copper but it would be wonderful if the all the flashing could be replaced and be replaced properly um with with copper materials of the time um when the roof comes off and the flashing comes out it oftentimes reveals a lot of repairs that are needed additionally and I hope the budget will allow for having those repairs uh done especially on fascia boards that might have leaked you know behind gutters and that type of thing so this is your really your opportunity to to get the whole system not just the shingles but flashing wood everything so those are basically my recommendations and um I also want to say this this is such a great example of a presentation to the cultural heritage board when when you do this kind of background and you do this kind of work it just makes our job so much easier and everybody kind of goes home with smiles on our faces so I just want to thank um uh the Santos and Ms. Woodson and and our everybody that's that's been involved in this and um it is a cherished site in our neighborhood and uh I think the architectural style that thicker shingles and the color will resemble a lot of the original wood shake and that's the same time protect our building from potential inverse from fires and such so that's all I have to say any any closing comments uh for many of our board members okay what's kind of like thank all of our board members for taking the time to be here tonight and uh look forward to um saying those who can attend on Thursday for our joint meeting and with that before you get before you adjourn oh that's right we got other things yeah that's I forgot the the agenda is out of order so throw me all off okay so we need to then close item 5.2 and that was item 5.2 you can go ahead and jump to item six approval of minutes okay so we're going to jump to item six then um approval of board minutes and the draft minutes from March 2nd March 18th and June 1st does anybody have any additions or changes to those minutes okay not saying it uh believe the minutes has read and board business so item 7.1 board member reports you know any of our board members have anything they would like to report at this time okay I would like to say oh board member well I was just wondering if we um this is our next meeting after I had brought up having talking more about having uh forms and things like that informational for people buying houses in this board neighborhood I brought it up at the last board meeting and it was said that it needed to be brought up again at this board meeting in the board member fennel I dropped the ball on that and I'll admit it openly I I thought of it like right as that agenda was going out and there was no way I could get it on to the agenda I can't add it to next Wednesday or next Thursday and I'm going to be on vacation for several weeks but the next meeting that I am at you have my commitment that I will add that on okay okay it's not forgotten thank you yeah and I'll say also I've been doing some research on on your item as well that uh I'll be ready to uh present for our discussion um so I'm looking forward to that as as well yeah and I've got the California association of realtor forms that talk about the information that is given to a new buyer of a home when they purchase so that we don't continue to have this I didn't know I I don't understand this is all such a mystery um we can as a group review those forms that are given the new home buyers um explaining you know some of the rules and regulations of culturally historic neighborhood okay well we'll move on it oh go ahead so I just can say if you could forward those forms to me and I'll include it as attachments to the uh to the the next discussion and I'll go back and review the meeting and make sure I get the topic correct I'll get those over to you tomorrow I'll have my assistant get those over to you great thank you very much huh any other board member reports okay department reports miss Murray I feel like I'm like the Susie Murray strobe like you're on and off so um I as far as department reports I want to just give you all a nice staff update we've hired over the last month or two we've hired on five new city planners in our division which is a godsend we needed them desperately they're coming up to speed my guess is you'll be seeing some new faces presenting to the board real soon one of those planners is in our advanced planning team and the other one or the other four are in current development so stay tuned you'll have introductions soon and then I also wanted to report back I did get an update from our parks division um from Scott Wilkinson who presented to you just a few moments ago um confirming that they have I think they've narrowed their scope of uh people to do the um historic review for Fremont Park so that is moving along slowly behind the scenes and you will hear back from them sometime in the relatively near future so and I think that just about concludes um and I see a hand board member boran yeah I have a question about the October the first meeting in October which is would be the Wednesday the fifth um which is Yom Kippur so it is a major holiday for me so I would not be attending that meeting great I don't know whether we have anything proposed for that agenda or not for whatever it's worth I won't be at that meeting either because I'll be flying home that day but um I yeah if if anything does come up I'm sure Michelle or one of our admin staff will will uh query the board and I understand that's a holiday and just let them know that you won't be able to attend generally we know by this time and if I if I remember or if you want to give me a nudge tomorrow um I'm happy to look into the folder and let you know Susie I just looked in the folder and as of today we have no items in the October six I'm telling you the stars are aligned for this board tonight so anyways yeah so right so far we don't it's generally three weeks out if we don't have anything we know we can cancel the agenda but we don't or cancel the meeting but we don't do that formally until we get closer to the meeting so um as you know last minute things happen it just does and it could happen where in the opposite direction where we add something pretty late so um uh but will it looks right now like you got the night off for sure and then I can please staff reports thank you miss Murray um that's good news about the historic report um from the parks department I know vice chair Prats Ellis um and and I were both very interested in being able to have a an official professional report on the elements of the park before we can really have a legitimate and a good discussion so that's why you haven't seen that item on any of our agendas is if we want to get that report out to our board members first so that then we can move forward from there any other closing comments from any board members okay with that I think now can we sure okay so that's all for attending and we'll see you on Thursday bye thank you again for being flexible