 Board of liquor control First up is public comment. This is anything for the liquor control board not the select board That's Ian any will do approval of the agenda I motion to approve the agenda Second Those in favor? Aye Aye Aye Aye Opposed? Who carries? Next up is approving the liquor licenses Any concerns with anyone? Any reason not to move everything? I motion to approve To approve the renewals of liquor license All second Those in favor? Aye Opposed? Motion carries And a motion to adjourn So moved Second Those in favor? Aye The select board meeting to order First up is public comment Public comment for the select board of anything not on the agenda I'd like to make a comment please Just identify yourself for the record Sure My name is Mark Bollinger. I live at 81 Hilltop Drive in Randolph Center North of 66, kind of off Rodgers Road there You know the holdovers from last year are probably familiar with who I am and what my issue has been over the course of the past year For Stephanie and Eric as well It's a little history You only get a couple minutes under public comment Right, yep In 2020 they shattered the fairgrounds of the COVID restrictions and the folks next door decided to start hosting tractor poles after residents and you know it's fairly close proximity to the neighboring community It's a residential area and a rural agricultural area The byproducts of those events have made it kind of miserable for the folks out there The pollution you know whether it's noise pollution or the emissions You know kind of intrinsic tractor poles You know some of these high performance tractors How's the ground to shake tremors So your house shakes, you know Windows rattle on ya Goes on all day long It's once a month So we came here last year a group of the neighbors seeking some sort of relief from the select board Because there's some interplay there in between the public assembly's ordinance and the land use regulations But the language is in my opinion you need to be cleaned up a little bit Maybe separate out like motorsport competition You know and make a differentiation between that and like a church luncheon for example Because in my mind it's not an apples to apples scenario So I just wanted to touch base with you guys Because I hate to pass emails and I've sent you a few here and there Over the course of the past 10 months And try and find out whether or not that's still on the agenda If that's been talked about internally If anybody's interested in pursuing something to you know Provide some sort of relief for the folks living out there The topic was handed to the planning commission Because they go through the process of evaluating that and compliance with all the other pieces that are out there So we can check with them or you can check with them Absolutely we'll do that Yeah I just figured I'd talk to you guys because of the interplay between the ordinance And how it's tied to the land use regulations They'll help us draft the ordinance too And do the public meetings on it and all the outreach Appreciate it Any other public comment? Hi my name is Hannah Arias I'm a resident of Randall I am here tonight with concerns about WREC And most specifically the summer camp Some people may think I have a bias in this category And while that may be I like to think that I have a keen insight into what is possible And a bar that needs to be maintained There's very little communication to parents about summer camp And most importantly I'd say about the use of the pool There has been talk that the kids will be going to the river Which brings up significant safety concerns Which have not been responded to by the WREC department And you know on a personal level I'm lucky I have other options For where my kids can go in the summer My concern is for those families who don't have a lot of options And really rely on the summer camp for childcare For social and active things for their kids to do during the summer The rates were also raised without any notice So if less is being offered like the pool And we're paying more for it An explanation would also be appreciated Thank you And no disrespect to your meeting but I'm off to clean the softball feet Yeah I couldn't figure out how to change that But we're both here anyway So I just wanted to bring to the board's attention The ongoing issue of tractor trailers using Maple Street Both ends of Maple Street have signs that say no tractor trailers And that is an ongoing There's tractor trailers that come down Maple Street every day Today one went down in one direction And when I saw it coming back I went out I got the driver to stop And I said why are you using the street? You know did you see the sign? And I asked him is your GPS sending you here which he confirmed Which I don't really understand And I know that's a very difficult thing to solve But he did say that he didn't see the sign until it was too late Now of course he already saw it in one direction Presumably when he came down the street from the other direction From Main Street But in any case I don't know what the solution is I do have one possible like physical solution That could be done for relatively inexpensively And I will send the select board that idea for your consideration But somehow we have to physically keep trucks from using Maple Street Because obviously signs I know in the past Enforcement hasn't really worked And it's an ongoing problem So I appreciate your consideration of that Yep, thank you Is that it? Yep I'm in the corner of 65 Central Street There has been an ongoing problem At least since the four years that I've lived there That the 25 mile an hour speed limit Is not adhered to by the vast majority Of the travelers, nor is it enforced It would be wonderful for pedestrians If the speed limit was enforced I recognize that without a police force right now That would be rather difficult But even once the force is established I don't see things changing much I want to know if there's been any consideration To the automatic speed traps Which wouldn't slow people down But at least it would ticket them And provide revenue for the town As well as maybe providing an incentive To not continue to speed through there If they're a regular traveler The other thing that I would like to know If there's been any consideration Again, for pedestrian safety Is all of the crosswalks along Main Street There are a ton of them But they're not that easily seen And I think one simple solution Would be to do double sided signs Because as a driver you are scanning Both sides of the street If they were on both sides That would be helpful And if you've ever traveled through Northfield The Norwich crosswalk signs They have a button And then there is an LED flashing light Which makes it very visible And I don't think that that would be something That would be too outrageous to do But I think it might have a huge impact Thank you Oh, Trevor just placed a look maybe And when we got the grant To do all that work downtown Part of it was crosswalk painting And what not, specifically not to have signs In the downtown But I'm not sure about when we look at it Could I have one more step? Speed humps, that is also something I would be interested in seeing I know the speed humps have not been replaced On School Street, not really sure why Now that the plowing is done with But that would be a way to Ensure some people slow down And I know that there has been some discussion Not in a formal setting about Them being used on a main thoroughfare But in Jericho, they're there And they work, they slow people down So that's another thing that I would really love to see Whether in the town or Us landowners providing some sort of speed hump Landowners can't provide speed humps In public service And it also doesn't always slow them down Sometimes it gives them a launch Just saying Depends what you drive Great I have a comment about that If I can We're not discussing it Okay Public comment, approval of the agenda One of the things we need to add On Executive Session, right? Lawyer Yeah, we've got some attorney and client Communication to add So with that one, it would be under one VSA 313A1F Which is specifically for that purpose And it would still be the two motions That are recommended in there We'll define it first in the motion to enter Any other adjustments? I'll move that we approve The agenda with the addition to the Executive Session Of an attorney client If you under one VSA Second All those in favor? Aye Those Motion carries Consent calendar That calendar is presented In the minutes Second All those in favor? Aye All those in favor? Aye In the business agenda Consider the first Friday Public Assembly program Is this thing Peter, you're here On behalf of the applicants? Yes So I'm Peter Ried, I'm the chair Of the board of RACDC And I've been involved in the downtown committee For a number of years And last year with The spearheading, let's say By Stephanie We managed to get first Friday Done, it was I think A good success, I think people had fun So we're proposing to do it again In that process I think due to the time Of constraints I submitted The application There have been a few changes Since that time Based on some concerns that were raised And there's some other concerns That have been raised in the last few days That we're continuing to look at So I guess I'm I'm not a position to ask for approval Tonight But I guess I would like A general sense that we can Continue on assuming we can get Some of the things corrected So specifically Some of the issues that were raised Were of the closing Of the street at 430 Which did impact some businesses So we're proposing to push the event out Another half an hour So we would start at 530 And close the street at 5 To affect any businesses that weren't Planning on being involved in First Friday themselves The Noise level was Commented on by a number of people And I think we're going to try To tailor the bands To be something a little Tone down from It was great having Heavy metal and blues last year But I think it was a little loud And it was hard for people to Go first on the street and Create some other problems So that's one thing we're looking at changing Additionally Some things that were raised were Security which we really didn't have Any formal security last year We didn't have porta-potties So we're investigating both those Items I don't have an answer on that yet But We are trying to Make sure we smooth over any issues Around that Also I think we have some additional Resource now at RECDC That will help us manage this And We realize that the time we Proposed of starting it in May Was a little aggressive so we're Now proposing to start the event with First Friday in June and Skip Cinco de Mayo I'm sure there will be other parties going on So that's the Basic layout I'm glad to answer any questions But I guess my hope would be That we could get an approval In principle to move forward With the understanding by the next meeting Or sometime in the interim we could come back With some specifics on a couple of those Points that have been raised Peter, what are the concerns About the volume levels From residents or Businesses or Participants? I think it was a little Both I know some people in the red lion Were into it and some people probably Wanted so I Didn't really hear a whole lot of Concerns raised last year when we did it But admittedly we did not Really get this going again to try To start gathering information A couple weeks ago so we've had a couple Meetings of some of the Downtown businesses trying to Kind of get things formulated and We'll continue to do that There were some people who raised that Well I think the We had last year was more around Fisher and Customers not being able to come in at the End of the day so we tried to designate Some spots around the corner In the back street area That Luke gave us the okay on That didn't work 100% but We tried to accommodate but For the residents that live there It's an issue I mean they can't have the cars There in the middle of the The event so We did knock on a couple doors and asked People to move their cars I didn't hear a lot of concern about that But if it's a big issue I'm not sure how we Really resolved that I know that parking has been an Issue in town with a lot of people I personally don't think it's that Big an issue but if I can't Park in front of my apartment Then it is an issue It has plenty of space We have space I'm wondering if it is a matter of redirecting Instead of directing people to park out On the back street In those businesses that are going to Remain open and whatnot Encourage people to go to the parking lot And not take the residents spots On the back street We can try to give people A little more direction on that And it might be helpful to even Just flyer the Businesses and The residents Before each first Friday And just kind of remind them Or in some way communicate with them A lot of, like the older residents In the red lion may not Be As you know Email savvy as the rest Of us so I'm just thinking of Different things that they can be notified Last year we posted 24 hours ahead of time on all the street signs No parking tomorrow The practice and whatever it was It worked pretty well The few people I had to knock on Is usually the state woman above In one area I'll say And she said oh shoot I forgot And she just would run down and apologize And I didn't see any problems with The residents there On merchants' road But I did hear from some people that ended up Coming back after work hours And a lot of the parking downtown Other Apartment people Felt like there wasn't much space so maybe Like Stephanie suggested more signage For a specific suggested first Friday parking And then maybe be able to still have Whatever the parking by the gear house Which I know a lot of apartment folks Above the main block parking And since we were back behind the gear house We saw a lot of those people's reactions So maybe figuring out the best Course area to say is first Friday parking Behind Jeanne's building The Brainstorm Arts She offered her parking lot last year We didn't sign it so if it's signs up there You can probably get maybe the gear house And have the bike riders park over there Or something Because she's got a lot back there Or maybe like gear house Definitely brings in a lot of the bikes Maybe we could like shuttle down Some half of the high school or something The lot here is you know I wouldn't expect it to be full either Yeah I watched her on talent Remember I had the Du Bois and King Walk too Right there on School Street None of it was really overflowing full so Nobody wants to walk I don't have to be a filmmaker right there No it's a free event So if you can't walk two blocks to it Then I'm sorry Next question about the Town provided traffic barrier last year That was actually someone's POV That wasn't a town provided barrier A personal car To block off the streets We did that in some cases We got the barrier from here I think it's hiding in the office there The last couple of times That was not always our best moment But it's hard Because you have to leave it open To get everyone in there But we will try to make sure We have that barrier out there With them having the event To revise the application I'll raise one other issue That actually Erica brought up With me is the alcohol And the way it worked Was you could only technically Consume alcohol within the Areas designated for each of the Restaurants and there are basically Three of them I didn't see a problem with that I didn't see people drinking out in the other areas But I guess there were people going into your Areas to drink With booze they had brought in from outside So that I think with maybe a little Better policing we could help with And not have it be up to the Business owners to be doing that I think all the volunteers may help that too Just having people stand outside Of those areas to make sure To help those staffs With not only the businesses Last year we looked at doing the whole event As being alcohol available But that just creates a whole New layer of problems So I'd rather avoid that if we could Yeah when I called the person She's like there's really not a way to do that You'd have to basically have like One business be in charge of the whole Tire street as a catering license So it's Then you have to hire security because You can't really put it all down And then that takes away alcohol Fails from the other two businesses For outside consumption So they'll be able to sell inside Kind of almost less desirable For the businesses overall Is there a possibility Of especially given The other thing Is around policing and sheriff services right now Is there a possibility Of hiring something like Green Mountain concert services Or chocolate formula Which is the other event security Affirm and state To just have one Or two Hired security Staff to kind of Keep an eye on things I think that's what we're going to have to look at And it's The issue is then it layers on some Costs that we didn't incur last year We were able to do this pretty affordably But if that's what it takes We'll find a way I would imagine it would be a concern Of the liquor control Authorities as well And putting the onus on The vendors Or the restaurant tours Is clearly not RACDSE is providing the event insurance So we have invested Interests as well in making sure I think you're hearing that It's supported Just have to change the application To show Things that you want to send back How soon If we get that back In a couple weeks We'll begin at the next select board meeting Is that fair? That'll be before your June 8 Yeah Alright, thank you Conservation Commission Timber Harvest Plan Can I speak on that? I'm Brendan Barton from town of Randolph And conservation commission member And We have Separated into two questions In case there were any more concerns With one versus the other But it's all around an updated Forest management plan On the John Sayward Memorial Forest on Tatro Hill Road So it was due For its Update Of the forest management plan And the county forester has Drafted an update And the conservation commission Has recommended our approval Of that plan update And just needs your Sign off so there's one memo to that effect Just about Approving the amended plan in general And Let's take that one And then we'll come to the next one Anybody have any questions On the management plan that was submitted? I do Are you a board member? Sorry I'm John As far as the timber thinning Is concerned Do we have an idea of where The sales funds will be going To? Historically they go Flow into the conservation fund Which is A town fund but earmarked For Conservation projects The conservation commission Typically makes recommendations Of how to spend those funds And the select board approves That and so the stumpage payments Have gone Into that in the past Except for the select board Where they have funds In the past They have Both directions The general fund and the conservation fund A lot of it I think Depends on the size of the job Okay Okay Any other questions? I don't have a specific question I have a comment And I'm only here because I read on the agenda As on Front porch forum And wanted to see A few questions I'm afraid I don't have a specific question I have a comment And I'm only here because On Front porch forum And wanted to Put in the comment that Last week The department Federal department of the interior Enacted A conservation rule I don't know the technicalities of it Which stresses The importance of old growth And mature forests For preserving ecosystems Biodiversity And keeping carbon in the ground Storing a lot of carbon Annually And because So I wanted to Stress that Whatever timber harvesting Is taking place That I would earnestly hope That it would comply With some of the new guidelines Coming out of the federal government That we Our town has public lands The way the federal government has public lands And There is a strong argument to be made For our public lands Preserving and protecting our future As well as Current revenue needs That the future needs to be represented In these considerations So thank you for listening County foresters update I make that motion To accept the county foresters update Second Those in favor Aye So your land is adopted You got the second question Yes So the timber harvest is Part of the second question That we do proceed with that Which was also recommended In the schedule of the plan But I guess The key question about that Is the county forester would like To sell the job As a negotiated sale With a contractor Or evaluate a small group Of contractors And make the decision based on His evaluation of Whose most able to Do the job with Protecting the land And the Residual stand That's going to be left behind Going to the next generation of trees So he wants to Do a negotiated sale With that Contractor versus Just putting it out to bid To the highest bidder So it's really a question about The purchasing policy I guess And whether that's allowed For the contracting Peace for the county And we have done that before Any way there is precedent On the property I don't know Prior to that what the history was But I know that at least once The county forester did do it this way Where they evaluated a small group Of contractors who put it in their Control and then Of course the select board was involved With approving that That contract with The logging contractor Ultimately but it was done on A negotiated sale basis Versus a straight Bid To the highest bidder Regardless of any other Consideration so The county forester Asked if he could do that again The conservation commission has recommended That we allow him to Do that and so the question is Before the select board In that regard if he can proceed With a negotiated sale Have they given you anything That shows the difference What the benefit is Of going that route Versus just hiring A logger Well they Talked about the The impact On the soils And the residual stand Being the What could go well Or poorly depending on The logging contractor that sold Is the one side of it It's Possible but not Certain that you could Get more money In stumpage from A contractor who doesn't pay Attention to the quality of You know the damage they're doing To the soils or the Damage to the residual trees On the property So there's not I don't have numbers to Put towards it but those are The considerations It is the town responsible For paying The individual that oversees All the actions then of the Company selected to make Sure they don't Choose the wrong trees or do the wrongs The wrongs like who The county forester Serves as The one managing The sale And But they Free of Additional charges One of the benefits of the town To have the county forester do that work No additional charge He's not there all the time He's not there most of the time So they put a certain amount of trust A lot of trust In the logging contractors and of course There's a contract with stipulations But I guess the issue And having worked As a logger in the past myself I know about this as well Once the damage is done You can't really go Backward so you can't really You can't necessarily police it Which is why they like to Choose somebody that they're comfortable with As opposed to when you just put it out straight To bid you might end up with somebody Who offers to pay the most And if you're obligated to just accept That You might just end up With businesses that you might end up with A job that you're not happy with And not really have that much recourse So the forester Wants to be the one to put it out to bid Or the town has to put it out to bid The forester would take care of that So what do they do Have a Qualification selection To get down to their view I don't believe they can just I'm just thinking of our procurement policy And how it all works In the selection process So I think we can do Qualification based Procurement But I don't think we can say hey I like these three That I've always worked with I want these three to be the only ones that Did this type of thing you know what I mean Somewhere it's got to be wide open For anybody to Sort of submit their application At least submit their qualifications To then come into a negotiation Of what happens Your group decides Make sense I think I've seen that kind of thing Before where you put out Solicit interest in the newspaper Or various Methods maybe with The county forester could put The qualifications together And notice that this is Going out Please submit And then you could take that list of Applicants So the county forester is willing to Of course be in communication With you to further Hash out these details if that's helpful Having to meet our policy But also meet what The intent is there Is there a specific committee that Like with the conservation commission Be a part of the review Or you wait and let the board Sorry Then we'll go to the public It's probably going to take some Think like this is the document Or the process we intend to use And this meets or doesn't meet Our policy I think we can do A qualifications based Selection That's where you get the competitive bidding Would be on say a request for qualifications That's an open call There's some review process to say Amongst those who best meets The qualifications that you can Even take the tour If you were lucky enough to have that Bounty respondents We had five that made it go through the qualifications And you'd buy a couple of them To then submit some kind of Quote so that you can then Compare the financial details Right, so the county forester Probably you Somebody from the town Staff to review The qualifications So you have a Basically on a fair Opportunity for people to respond And then a fair review of The The ones that come in You might score them Five out of six points And give them three And average them to process Yeah, is there a mechanism For Some kind of a You know to spin off that Start that process like subcommittee or something Or how does that work Select board meetings Or is that handled over e-mail The county forester gives you the Document that they would like to release And then you review it Does this make sense Probably your committee and Trevor Come together then it comes to us when it's ready To get approval to release it For like the Request for proposals basically Qualifications Lots of funds like home RFQs Request for qualifications Then you narrow it down and then you can negotiate With them The work and Rates and all that Forester sends the qualifications We'll slap it into a pre-existing RFP style template That has all of the submission requirements We just have to set dates For responses and it's usually electronic Submission but this might be a category Of vendor we want Either option physical or electronic And pretty quickly Put together the scaffold Or something like that But it's the qualifications piece What the forester is looking for That's the piece that would be the most Helpful to get From him and the rest of it Fits our template pretty easily I think or can Does that make sense Yeah I can try to get it My hands on that as quickly as possible He's just going to take it out of the state template Get rid of the state template Take its place Yeah and he might have some He told the conservation commission About some particular concerns he had There's dense Understory that is Sensitive that he wants to protect Particularly but I'm sure He can easily put together the language That he has around that And the RQ is probably Just asking do you have the ability To do this type of stuff Are you willing to walk in Come into the machinery And take the pieces Right or whatever it is But I think a fully mechanized Method is one that he The forester was thinking might Actually do the least damage That reaches out and picks the tree Cuts it to length And pulls it out Without driving around A lot And yes exactly That's the whole question That's not pretty good There would be nothing Mass destruction It's not like direction Did you have something you wanted to add to Yeah just separate from my question I am Here's the board chair of Richland Ultra Collective and I've been Just so you all are aware Working with the conservation commission Over the past many years but more recently With this potential project As well as the upcoming reservoir Federation projects I just wanted to let You all know that We're hoping to be really adamant on public education Around these projects going on And make sure That you all don't face any undue frustration From residents around these projects And make sure that there's good communication On those things so there's no confusion As to how we got to the process Of pulling lumber or Moving the reservoir and So anyway that we can help you all With communicating that to our user Audience we're kind of tertiary Stakeholders as the trail managers So yeah whatever We can do to help with that So I think the next steps on that Is just to get the two of you guys together To create the RFP That then comes for approval Thank you Consider awarding a special meeting For the FY24 revised Police district Undue vote We're looking back to your last meeting In April and one of the takeaway tasks Was to create a warning For a special meeting statute In visions that when you have a Budget defeated That you'll keep coming back Trying again and again and again To take it in over So this would be for that second attempt On the revised budget that you essentially Approved as of our last time So you can help with zero tax Rate impact budget as part of That's what you felt So that is In those packets after the Soil reports which will administer Your soil tests later to the new members See if you can correctly identify Tumbridge versus Another soil package Very, very well No pressure Wait till the end so you're going to Tumbridge versus Peru versus Latin Which one's the rockest? So that's in there's five C1 It's just a one article Warning instead of Exactly like the one for town meetings The dates changed Voting would still be here They're still voting by absence about It's all done by Australia about That's how the original vote was done We determined these types of money questions The proposed meeting date is 33 days out not counting today So it falls within that window And not less than 30 no more than 40 That would usually be more in votes That also provides us plenty of time To make sure that absentee ballots Are available at least 20 days prior The timeline is also in there With the arrow chart It's about 22 days before the election So I got a little bit away from that In terms of just to make sure That we can get them printed And I'm ready to go It just goes through The same wording that we saw in March Change in terms of total expenditure The estimated non-police district Property tax revenue Where it pays revenues And then it was to be raised Instead of police districts So that warning would be for a meeting On special meetings Voting on day 16 Votes from 7 a.m. to 7 a.m. Public informational meeting on midnight That's about 7 days on the nose Prior to the meeting So it falls within the window So we just do what we do here Where there's a hybrid format People can come by They can participate online And we'll try to do a little more Than we've done for some of us To do a presentation on the budget Some of the process stuff That little intro is a little bit common You have a meeting in between If you want to do that for any reason To do stuff One of the other questions that we raise In the package is whether or not We do have that option as well It's about $950 With the end of the staff time To cut pieces of paper And stuff on and below But we'll make a call for all hands And figure out how to get that done Pretty quickly. The reason we put that on the table Is turnout in March was 23% Of the registered voters inside the district And we looked into that further There were concentrations in terms of Where voters started And ended their days To try to broaden participation To give more people the opportunity Plus, this is a special meeting That people learn Unless you live in very town You're not used to voting So there's also that element Of people aren't necessarily thinking About their own days Where the weather goes to 80 So there's that consideration too So it's really an attempt To try to get turnout Up a little bit higher too But we thought we'd at least include that For consideration. It did bump turnout I don't have the numbers with me But I remember if you did have a conversation When Henry was in about mail and ballots And that during COVID it did seem to At least boost that participation number I wouldn't expect that we'll go from 23% To 73% But if we go from 23 To 30% in a special election in May That's my initial word So there's some value Yeah, absentee ballots do make it easier though To have the other constraints Because you can vote early So there's that There's some other posting requirements That are laid out on the timeline All of the physical ones and stuff That goes through all of the things that happen As soon as you win the meeting So it's released tomorrow and later than Monday Actually, probably it's released tomorrow Some physical ones and we've got some Published in the newspaper type requirements That have to be one of those sort of Many times in the date range With a weekly paper we just need to make sure Where it's the end of the day To hit that Thursday marker So that's all in the timeline But that's the pretty simple warning there I'd like to move the placement of the warning As stated here Second I Opposed Motion carries Now it's $950 It's pretty cheap I would favor that Just to maximize Especially because As Trevor mentioned it's an unusual Time of year So I think that the greater awareness There is in the ease Of voting Both those things I think it's to our advantage I don't need to vote that, right? I think it would help just to Create a process marker It's in there To approve $950 I'll second Do you have something for the discussion On moving it? Not on moving it But it would be extremely helpful To the voters I think It would certainly be for me When mailing these ballots out If there was some actual Real Place Within that packet That explains things That justifies a budget I voted for the budget When it first came out Unfortunately so many others Didn't But if there was a breakdown To justify those numbers I think maybe It would be helpful for a lot of people The process doesn't allow you to mail it With the ballot Well if there was some place If there was some place that we could go To look, but to find those numbers I wasn't able to And I was astounded When I read the town report Last year or the year before To learn that the library budget Was more than the police budget At that time And I got a lot of flack From people on front porch forum Praising the library Well nothing against the library But I think the police And the job that they do Is a lot more encompassing And expensive Than a library that has a lot of static Costs So for maybe Some people would understand Where that money is going And be more apt to Approve it If there was some place that we could go to To explain it better The meeting on the 9th As mentioned in the warning Is statutorily required And it's a public information And hearing an informational meeting And that's exactly where The explanation takes place It's also out on the website The proposed budgets out there I understand the proposed budget Is, but a breakdown Of the budget is what I'm getting at And that meeting as great As that would be A lot of people might not be able to make it To it and it doesn't give you That much time to consider it If you're not scratching down All sorts of numbers It would be nice if you could go to it That's the beauty of the mail-in ballots Is you actually can give it Some thoughtful consideration Is I think the intent Behind a lot of it And convenience But if there was a place that we could go That had a real breakdown Of budgets That would be very helpful Prior to that meeting Because then at the meeting We could ask questions about it But if we're just given the numbers At the meeting, it's kind of hard To think of intelligent questions And not waste people's time So I'm hoping That the Randolph voters With The additional information Might make other choices That's my hope Maybe we have a motion and a second On the floor To move the topic All those in favor? Aye Opposed? Motion carries On the town's website right now The FAQs are out there Correct? We have a cover memo with the budget So explaining the changes From the town meeting version There's the budget which has the Detailed lines with it There's a tax rate impact table That goes with it, so you can see by Categories of residential Property, but if you're With that value, you can figure it out There are the FAQs for the revised Budget, so they go through level of Service, cost, changes in budgets Some of those types of questions The other two versions from before Are still up there, so people can at least track historically where we've been Doing some other materials up there as well The draft warning will go up there with it Any of those types of things Make any adjustments to The presentation materials So next up is Review and discuss the town attorney's Opinion on the articles of merger I did receive it It was just about Showtime when it came in Had enough chance to look at it Once and talk to the attorney very briefly The item that we added for Attorney client communication Is about that That's not an uncommon Way to start that we get it What is essentially a privilege brought up To us and then we're able to determine from there How to go about pulling it apart To make it public, you know, which pieces So it fits in a little bit with that I have not had a lot of time with it We had one sort of very first Reconversation about it very quickly So we've got that for you and You don't even have time to send it to you We'll need to review it, but probably Some additional questions So that's what that item is At some point we will take that From there and start to describe Sort of the public aspects of those questions So next up then Is considering creating the police District committee So while I Didn't get it out the week after The last meeting Which was my target I didn't make it before this meeting Days for those of you that have Performance So there's a draft Committee Purpose members What they're going to do, what the questions are This is A select board committee The group that will report back For the select board So if anybody has any Comments or anything missing Things or What not, we can Just for the benefit of the public Can you walk us through a little bit Of what it is Of what it is in terms of The structure So this was This is creating A nine member committee Which will have Two members that are select board members One from inside the district One from outside the district It has three members from inside The district boundaries and three from outside And one member representing The business community that's preferably Not a real president One of the big complaints we've heard Is we get to pay for it but we don't have Any say in that So I was trying to correct that a little bit It identifies some basic Skills of what we should Be looking for in the members And just not To have story time but We're looking for some Maybe with some financial background Some policing background Process solution oriented History of the town Background in various parts of the town Such as the youth mental health Domestic violence Drug use abuse and impacts And rural community needs Committee will be chaired By a select board member That will be an organizational meeting Set to determine the schedule Work plan and process By the town manager and as needed By the chief of police And things that we're looking at Are in, here's the I'll read you the five statements that I put in here Randolph has a split model For services in a defined village area And then outside of the village area The needs for each area are different And should be defined to understand The services needed and the level Of those services Item two, the types of services Needed do not all require law Enforcement officer to find which Services could be provided Through current resources in town Other than law enforcement Or for which Another service could be developed To cover that need Examples would be Constable Community resource person Or services through clear martin center The third item is For those services that require Law enforcement officer What's the right level of service To be providing And what should the town be relying on Safe police for Fourth, is there an opportunity To partner with others to provide Some or all of the services needed A regional model Or towns with their own departments Alternating coverage for overnight And the fifth item Is develop a budget for the service models That can be presented To the select board and the public We've set a deadline For November 9 For this committee to report back But I've also asked for progress Reports on a monthly basis And that's my First staff Charged for that committee I just had one question About the ninth member That potentially A business community representative Preferably not a rental Resident There are business Community members that are not Village restaurants Who have the same right That they don't have a voice So I'm just wondering if we can Have a little bit of flexibility there Not necessarily a non-resident But a non-village resident Because I've spoken to Any number of business people That have that same gripe That he's a rental For a rental center or whatever That's a good question We're going to be Going to be Marketing How do we plan On getting this information out To find these Nine heroes What would be the process What would be the process For choosing For naming the people I think we have to go through a similar process To what we do with our brother committees Where they express their interest What they see their qualifications That's what we did the last time We sat down and looked at them all And looked at what a good balance was On that I think it's a Combination of how we do the others Where we go out on the front page forum Looking forum, we put it on the website We advertise in the Paper I don't know where else we can Anyplace that we can get the word out And then give a deadline For people to put in their letters Of interest We can see if we make those appointments Next month, does that seem reasonable I think we have less than a month To advertise and get their letters in It's a hot A lot of people ought to be You know We haven't been quiet If we're going to push this forward We're going to deliver by November We can't wait too many months To appoint the committee Some of the magic of the members That it provides a little bit of appointments You need a little extra time There's a little bit built into it But really queues everything up Or we have to answer a budget process Based on the front end of it Or closer to the front end As opposed to trying to come back In mid-January with two weeks To tell me and figure it out Avoiding the situation we found I didn't get to do that though Through a little blank You can miss anything There are certain things you don't pay On your wrist You can consider yourself spare Do you think the items that are listed Are the ones that it'll take To make a decision You know I think I think Slowly there's a There's a timeline To the different items Like obviously Examining a regional model Is worthy of That we're calling this the working group The task force to advisory groups Discussion but that's something That's further out You know Reality-wise And some of the other options I think you got to set your Service expectations and levels Where you can begin to think about What your model looks like What are those services you need And then once you define what those are Then look at how you deliver them Right so Somebody just needs something basic Can you go tell this guy a quick part in here Different level Of what you need That's the community piece Right There's always room in For training those people But that also requires funds And a budget for Traffic enforcement Or parking enforcement Or you just can't forget that Training those people also includes Funds to do that so I think there's a lot of room for looking at This collaborative approach too That you've suggested here in terms of Whether it's Cloud Martin Center Or you look at what other communities Around the state are doing most notably Burlington Which Lord knows policing Has been an issue there the last couple Of years and They're really developing Some innovative programs now working With the Howard Center which is their Mental health provider Which is in the county So when officers are going Out to confront situations Where there's a possible mental health Component or psychiatric component There's someone who is Partnering with them On those calls that think that's Something that we would really benefit From someone with Crisis intervention Social work Intervention This group could actually reach out to them And say how's this working? Would you do it again? For the infamous question Anybody want to make a motion to Create the committee? To make a motion that we create The committee as described In the memo from our chair I'm sorry That's spelled out Changing it to Dillage, adding it to Dillage That's fine Adding to change it to So it should not be a village Right, it's not I'll second that A motion and a second All those in favor? Next up is Approving a Dispatch Services Contract with Ferry City This is one you had in the packets But we're in the public one If you have questions or stuff you want to discuss We do have contracts listed for Executive Session, it's one of the reasons that's there Seems pretty standard I think we're all pretty satisfied With it, it combines the New Police Services Dispatch Contract with an earlier one for FIRE Dispatch, and you know that a little bit I think with the last name we're in December We very suddenly found ourselves without FIRE Dispatch As a proposed 18 months Drought-down became a two week one As people moved and found At one of the places Ferry City was kind enough to take us on So it creates one document rather than two separate ones It's really sort of an interim document That goes through the next 18 or so months Provides us with that primary Dispatch Service Some of the questions we had about it Is the operation of the contract Provision, so one of the things they do Over night when we may not be Stacked calls as though it is But really it's about sort of listing Anything that comes in, figuring out Where it fits in that kind of emergency Framework, does it require a BSV Response to the phone or that model Should somebody else be called out By and large they go on and they sit there And Scott and his crew in the next morning Whoever's first one on Hopefully not too many of them And sees that list of calls And starts to actually work through So there was some conversation about Some communication provisions If something comes in that doesn't Is in all hands on deck But doesn't necessarily wait till the morning Can there be some kind of notice To either a non-call officer to somebody In that chain? So I think we can achieve that Through working together as close To trying to make an end to an agreement This will keep us independent Of what the internet works to So there's a little bit of Own infrastructure, own communication When you think about where we started To where we are to So there's some equipment that we own That we didn't before That's been replaced That needs to be Separate from the contract But ties into the dispatch And questions on that contract Emotion to improve To improve the contract Sorry, sorry Your motion is Very city right? Of course, very city Motion on a second, all those in favor? Aye Question If the contract Hasn't already been written I would hope that there's some Sort of consideration Since we don't even know how Our policing is going to be Structured yet There are conditions That to address any Changes So that we don't wind up finding Ourselves in a position like We did with the Orange County Sheriff Who just said That's that And I don't know where Those funds came from I assume that when we contract with someone That we pay for it Up front or at least on a quarterly basis Or something like that And so it's after they Live with the service So they don't live with the service They don't get paid We don't prepay But yeah To make sure that there's Some sort of consideration Since everything is in flux I don't know how you can have A solid contract Without having a lot Of considerations Or caveats One of the things they've heard about Is the level of safety that we Didn't have before as we were outside Of the county model With the elected side judges With the sort of lack of Qualifications in some cases needed To hold those positions So we fall farther outside of the Political framework that involves People who don't So they vote here But they're one of the public safety Entering points for the state I didn't want to see us out of that Because I'll probably jinx it for the luck we had It's incredibly online that that service Between now and June 30, 2024 We're just going to go away Or be on a global toast So I think we've fixed one of the safer Options we had sort of very soon We reached out to Part 3-2 Which is similar We set up the latest tornado to take us on I think we landed as safely as we could And we have a shorter term agreement And then we can see how it works And they've served us before so we have some familiarity We know about reliability So it's a known dance Part of it to a certain extent Which helps, all helps Consider the local There are too many changes I think that's pages Do not need you to sign off On a softball league T-shirts Really what these are These are annually required Documents they tie into our emergency management response framework It's really sort of a list of Assets, contacts, vulnerable populations By doing these on time we maintain maximum Grant eligibility We maintain the most favorable matches Through some of the state federal funds Just on the right side of that That provides that contact info To those folks At the various state And regional levels We coordinate with them through the regional planning commission On this one I think there are some places where I go back And maybe fill in some of the additional contact info In the final sheet Those names, numbers, and new addresses Appearing in three or four other places As well So we might make a few of those adjustments But there aren't really any changes to this The names of those involved Two new emergency management coordinators So those folks are out of there very much As the lieutenant Who's the barracks commander in Royalton has changed We've updated that name For example, some of the names have changed in there as well In terms of What this needs in an actual emergency response It kind of identifies who has At least some initial response authority And then if we had an emergency that extended out We're starting to pull in different assets We added Our new police chief to these lists as well And it depends on the type of disaster Where the natural disaster Which road infrastructure and highway super That EOC can get more and more crowded Based on the type of movement we have So it's just the starting point Who do we pull in, how do we get it going So those are adjusted We can set it out and see if there are any other adjustments The folks who are intimately involved In it want to make Identified shelter types of resources That's the absolute steps But it's an annual requirement We haven't had any change in that There's no new big public shelters Or assets I think it's just A few names I could add the new sewer jetter As a piece of equipment But I couldn't find the NIMS based Code for it We have it, we can deploy it Just made out of here in the theater There's a code somewhere Other equipment So if we have any pressurized water We can do it There's only one school contact out here About something we would update later That was carried over from Prior versions So it's entirely I just stole something Sorry I think we can always add to it I think some of these With the contact input We don't need to take any action Throughout the year But it's going to change This gets us in there So if we May 1st there's a weather event Yeah Well, let's not Let's hope not And then we'll have to I just wanted to have it signed If I had a 100 or 402 I think I'm still I think I'm still Okay I'm still within my window from my last Do I do what you're talking about I see an emergency That's why I know An emergency training Incident command system training It's all the time We could set one up if you're interested In an hour and a half I'm not going to bring it back But maybe I'll see a certified It's online too That's cool I want to make a motion to adopt it Those in favor Aye Opposed Which will carries Approving the Application for the class 2 paving These are Available grants We haven't had one 2019 was the last time We'd like to Apply it again It used to be I was always told about every 3 years To apply it Some kind of awards We're going to answer that This That was in the paving list last year We removed it at that time The idea would be a simple Really Level it out Two inches on top We've been applying The idea is to go through A level of treatment From there start to build out A robust plan Reclamation projects Can we raise The baseline We're as broad a category As possible That's a max award We've got to put $40,000 In It's a couple of miles From DTC To where the road forks Becomes That's the section we're talking about There With the rest of our paving plan Which might involve South Randall A few other places down this way If we get the grant we're able Sort of a footprint We don't have to reconfigure We've been trying to spend We were working around like $350 A year last year A little bigger and it was closer $475 Once you added all of those roads in We do have the capability to do that again And set ourselves up for the out years But We're trying to keep sort of Almost like a five year outlook Or a four more year outlook And so We'll go around and do another assessment Of the paving market And the ones we most want to hit We're trying to triage based on Condition and also How heavily is it used as an adjacent To something else we're going to do For some other factors In addition to condition I've got to get this in tomorrow It's a pretty simple application Obviously what we want to do What we think it will cost I'm still in some paving calculators In some other places so Do the best we can People are more selective on the contract than us Yeah Just saying That contract document's going to be Really Really specific Do you want to make a motion To approve the application Approve the annual highway Certificate Well you're in an annual mood These are two pieces We've got to do each year the TA-60 Which is our annual financial plan This is one of the requirements To get the state highway aid The one real source of direct How might we get from the state We could get some pilot curbs Use money as well That depends on the properties you have That are enrolled or otherwise I don't want to try to look up the amount We're supposed to spend exactly $2,000 per mile But it's a really low amount Like $2,000 per mile As you can see After we weigh everything out We spend $1,700 per mile So we're certainly eligible For our award I think the concern With the minimum amount is that The amount it sounds to take State highway aid and use it Into a highway program Sort of meet that mark So that's the financial plan The bridge standards So we updated those in the last few years We'll certify that at some point We'll have to go back through And revise all of those And then marry up the different versions We have of local and state lines They're a more cohesive set But they tend to be more opt-in There's no direct money that comes With this but it does play And if we want to go get it I think of the town highway structures grant For bridges or big culverts We're not in a motion to approve it I have a motion to adopt the annual Forms presented Second Hi Post Motion carries Consider awarding the bid for cemetery going We went out and looked for a two-year contract We started this last year When we found ourselves pretty suddenly With one employee In the building grounds department So this is to moe And do some of the general maintenance Spring and fall cleanup for the east Randolph And Randolph center cemeteries That worked really well Put it out to bid again this year We put in the budget anticipating we do that And we met with our time finding people To fill those slots so based on experience Pay rate, some of those things And one bidder It's Seth Bernanis He was the successful bidder from last year He formed our specifications In the time of manner We don't have any concerns about Awarding again this year The total would be $38,000 In the budget we'll have to Remind people it's a small gap Between what we budgeted in this about $2,000 We can make that up in some other Other places Questions on this That's on you Those in favor And discuss Fireworks This is now becoming an annual division It feels like all it's own But it was last February We were approached pretty suddenly about Whether or not we had any interest We being the talent of this case Coordinated fund or otherwise take on The fourth and fourth high fireworks display At the time the decision was to try to work With some other organizations See if there's a way to get one of those Fundraising, coordination, volunteer provision Was a cost and volunteer Tier based decision and cost Jump from $6,000 to $10,000 For a minimum display This year it looks like it's going to be $12,000 Something with the village fire department Isn't able to carry anyone Which they did for a while last year I think Perry Aren't trying to work with The village fire department That won the display at farce Eventually So it's just on the earlier Early ish end Display Fourth of July fireworks display In 2023 Similar to last year We just don't have a resource I don't know who I had asked to say Go ahead and coordinate And we don't have any fireworks money So we'd be trying to get real creative So Mr. Perry Is not doing it this year Nor is the fire department So there's nobody that's Stepped up at this point I did speak Yesterday briefly The contract has been signed For the fireworks Perry would like to Be the head of the fireworks committee For the town He would like to have it on July 3rd At farce hill And he Said that the $12,000 Will Come from people And he would like to volunteer To head it up And then it will get done There you go I think Perry's missing The select board He was singing a different tune A month ago I just put this out there I've noticed other towns In the region Often in their special allocations On town meeting day Case by case basis Well sometimes On July fireworks Through that method And assign the responsibility For management to A chamber of commerce Or the rotary Or the boys and girls club Or whatever So I just put that out there You used to get paid by the fee to get in So the fire department You had to pay to get into the field To watch the fireworks and then they sold food And whatever in that Why? And then they quit doing it Down there in the school block And they moved to farce hill It was kind of A hybrid one here Then it moved to farce hill So I think some of it is that It's getting out of that realm of people Paying to Watch it and participate And I think last year They weren't able to do the food The way they wanted to Which is why the fire department is stepping out Well it's good My question I guess would be That's the other 500 people Do those things The things that I talked about He files a form He knows He has no excuses He has no excuses He has no excuses Alright We're on to managers reports As long as there's not a cracker I bet you got the decibels on those though Nothing really bad from what's written Other than the crew was up on a Tato Hill for that wash out Section again today And tomorrow we're Here which will help us See what we did on the Randolph Road last summer Just provided us with better capability To reach dig place Stonework It looks like it was Sort of an undermining wash out type of situation Appeared pretty suddenly And they got to it pretty quickly So we're Working on that and then We're still waiting for the Repair list for FY23 We went out and looked at everything Recessed in different areas And in levels of treatment The idea would be to get that done As early as possible in the spring And then facilitate being crosswalk stuff Or at all of that Trying not to paint them and Paint them again That's the goal And that also pays In the street sweeping along the main street Some of those quarters that would be part of that Paving project that we made By the time we ended up doing those We started with some of the Sider Ancillary Streets first And as in May We may come back with a grant agreement For that NEP issue that's Listed there but we're going to put together A grant agreement with them first Before we sign a grant agreement with the state Ensure we're just in the world We're buying It's a fair amount of responsibility For a processor which we Don't control a lot of the Information I think we could fly through the eye of that If not Crash through it, make it through anyway We'll do what we do, we'll just crash through We'll be okay Next up is executive session We've got the two part This is the two part So the finding first And it's prudent and necessary I'll repeat after you May I'd like to I move that it is Prudent and necessary to go into Executive session for the purposes Of discussing Discussing Contracts and Legal Council issues The premature disclosure of which Could put the town at risk Secondary All those in favor Now it is a motion to Motion carries, go ahead Motion to enter now which cites The specific provision and statute Under which you're entering So it's 1BSA 313A1A Contracts 1BSA 313A1F For attorney client communications So moved What he said All those in favor Aye Motion carries Thanks everyone