 Thank you once again master of ceremony Dr. Asha. Let me ask you once again another question since this is my second session here. Does your club have a website? So far we have seen a lot of social media workshops where connections are very important. You come across content based on somebody posting it in a group that you are part of or a friend that you are connected to. But people when they have something that they want to do you for example when you have something to do you want to say how to make pasta where do you go when you want to answer that question. Everyone goes to Google to ask the fundamental questions in life and that might include how do I become a better speaker how do I improve my public speaking skills and generally the search results will give you two things. A link to a youtube video which I covered earlier or a website explaining how to go about doing what you want to do for us as a club why don't we have a website because when people want to search and they don't have any reference they don't have a social connection where will Google take them. If for example how to improve my public speaking skills in Kuwait hopefully should land on your club website and today I'm going to do in 20 minutes something that I have never done before I'm going to show you how to create your club website from scratch and you should be able to create if you haven't already a website for your club no skills required how cool is that we are ready to create our own website for a club in fact I have kept everything ready if something goes wrong technically maybe the website went down I have a backup plan no worries always have a backup plan so free toast host is a service specifically for toast master clubs to host your own club website it's free and that's the first part if it is free you should have it it allows you to create a website like this this is my one of my club website which I recently created as a preparation for this workshop where you can showcase your club list for example your club members and they can showcase their bio data their pictures and you can explain what your club is all about and also have an information about toast masters what is toast masters all about so the focus here is when somebody is searching for toast masters when somebody is searching for something to do in the local area and they find you they have all the information to reach out to you to understand what they will get out of joining your club so what I'm going to do is I'm going to show you using this free toast host actually the link is called toast masters clubs I will post it in the chat so this is a service and it is the good thing about this service it is toast masters international approved which means you can use it with confidence what I'm going to do is I'm going to create a website for one of my clubs which doesn't have a presence as of now and that is the trainers toast masters club 7011486 that's the club and all I have to do to create a fresh website for this club come to this link that I've just posted scroll down and say I want to request for a website just give your district number your club number it immediately identifies that this club what is it by going to the toast masters club directory and identifies and this is very important and one of the cool things about this website that I found is that the current XCOM can always take control of this website regardless of who created it in the past because it will always look for your contact information in the toast masters website very cool so it finds it and says KGB actually I am the contact here I'll say that is correct I'll give my name my email ID and this is the email ID not of the toast master contact but who will act as the administrator of this website and that's about it to get a free website for your club give your club number give your district number the name make sure that you have access to that contact information because it will send out a note to that club contact email that is listed and to your president if required and submit a request now all I have to do is go to my email address and hopefully I would have received a link from free toast host this is the request coming to me and it says if you approve it because this is the email in the toast masters club that it has sent it to that link all I have to do is click approve and my account is now approved I have a website now go back to my email address maybe I'll receive one more saying that your website is set up in five minutes I have a free website and the club number and the suffix toastmastersclubs.org is ready for me I have a website I can share this website with my club members it is of course a default website we have to start changing a couple of things in this but we have a website you might not like the number or dot toast masters because it's very difficult to remember but we can fix it very easily all I have to do now is click on login as site admin agree to their policy give the club number okay so it will send a link to again an email address because I have not set up the password it will come here and I can set the password for my website okay so I'm now launched in as the website administrator the first thing I will do is two things I will change the website address to replace the number with a friendlier name and secondly I will change my password so I will launch this option saying launch admin console then go to administrator info and let me change my password here click save and the password has been saved so now I have an email address and a password to access this entire website the first thing I would like to do is give a website alias and when I say alias instead of a number 7011486 let's call it trainers and I hope there is no other club with the same name let's try it out done I have now a website called trainers toast masters clubs dot org so what we would like to do is obviously first of all change the layout customize it put some content about our club instead of the default pictures that are there and that is as simple as clicking on this button here which says edit imagine this is like a word document where you can put your information about your club let me change for example this image I can simply delete it and I can click on this option somewhere here which says image I have a image let's say on my computer I can simply click on upload let's say this is one of the images from the trainers club and then click send it to the server I can browse the server and find that image that I have uploaded just now so now suddenly I have a front page with the nice of course I have to make it a better looking image maybe all the club members or something like that showcase one image showing all the trainers and then I have a front page in this section that you can see I can type some details about my club what do we do I will not waste so much time creating all of this but again all I have to do is go to the admin console and go to the home page and type that information there remove this and start typing a club helps you to become a confident public speaker for example start like that if you want to make the text let's say big or bold increase the size of the font right italics just like normal editing change the color of the font and so forth click save and you are done so now you're slowly started building your club page the next thing you would like to let people who land upon your page first of all they'll see the images they'll see the content but how do you how do we reach out to you click on the admin admin console and we have all of these things that we can configure we can configure members we can configure some extra web pages we can have the appearance we can change the color of the pages all of these things that we can do but right now of course we are looking for provide the meeting information to visitors who are visiting our website so if we were meeting in person you would have given the directions of the the club the google map link for example but now obviously we can simply say we currently meet online using zoom and then what we can do is for every agenda that we post and I will show you how to do that you can put the zoom id so that people can directly join from the website from google search into your zoom meeting how cool is that now any member who looks at this link they will find that information of course we can put a lot of information here on every link and we can set up the google map also currently it is pointing to our physical location and so that's how the website starts getting built up now we have created the website we learn how to customize a home page with our pictures some content and then there are this extra things these are predefined templates all pointing to toast masters and it's a good idea to keep it I don't see any reason why we should remove it but if you don't want some of these panels we can change them we can go to the admin console and we can make changes to not show certain panels for example you can see by default we have all of these panels contact us club calendar meeting agenda and so forth so for example you decide you don't want this panel toast masters videos you can click save and close and then this panel from toast masters videos will disappear from this list the next thing that you can do is you can provide additional pages if you want to showcase certain things you can create extra pages that will be that will appear here but the real power of this website so there are two aspects to creating a website using free toast host the first is that you create a website that people can find whenever they are searching using google or by clicking on the link that you provide this website has rich tools to manage your club and when I say to manage your club what I am referring to is creating your agendas in advance understanding who is going to attend this meeting who is signed up what projects they have signed up and all of this can be managed using the tools that are available here now for me to go through those steps would take little time so what I will do is I will show this to you from one of the websites that I have already created for my club another club capital speakers and as you can see and look at this website capital speakers toast masters club I will log out as the site admin this is a normal view of the the website of the club if a visitor comes he can check okay what is this club all about you'll get all the information that that is available secondly you can find out the meeting information as I showed you there is a contact us form also comes default so guest or the visitor wants to send your form saying I'm interested call me so they can fill up their name and the phone number and all of these people that I have marked here will get an email saying that this visitor needs more information and any one of them can reach out to that guest also those members who decide okay I don't mind showing my profile to the public if you click on meet our members you will see that all the members will be listed along with their name their club officer's role a bio and the links to every members facebook account linkedin so it's really a way for a guest or a visitor to find out who are these people reach out to them to the different channels or just to reach out to them through the contact us form also as a guest he can check the club calendar and see that there are two meetings planned for this club one on 14th one on 28th and again if I had to create more pages I this is just a sample page I have created I have created for here you could create custom pages you can put photos and text so you can create additional custom pages where you can showcase the achievements of your club the awards that you have achieved all of this could be showcased here and also if you want to have some downloads available to the members or to guest you can have some PDF files or some documents uploaded and that could be downloaded by visitors or members and you can decide that this file that I'm uploading can be accessible by guest this file that I'm uploading can be only accessed by members or this file can be only accessed by xcom team so you can have that kind of permissions when you're creating this website now the other interesting part is every member of your club can have a login to this website so let me log in as a member now not as a administrator and see the magic that happens for members I'm viewing this website as a member the first thing I can do is I can look at the agendas that are already set up by the VP ad I can see the meeting that was listed on 14th of august here the agenda is ready for us and I can see that the speaking slot number one has already been taken up by this dynamic member and I can see that I can sign up for if I want to give a speech if I want to deliver an education segment but in my case I have already taken up the role as a speech evaluator so all of the roles are available to you as an agenda members simply have to come sign up for that role or the speaking slot and the role of a VP education is as simple as coming and checking oh everything is done let me print the agenda and we have different layouts available for us when we want to print let me use the FTH standard and my agenda comes for me ready mate I don't have to sit and make agendas all I have to do is set up the agenda how many speaking slots if there is an education segment and let members sign up and everyone sees in advance what is coming up for that meeting for example here I can see speaker one as I said has been taken up she can choose for example the title of the speech they can choose the path and the project everything is there in terms of the pathways catalog the paths and the projects what more do we want this tool serves two purposes first purpose all of y'all should do it anyway create a presence for your club on the website it takes five to ten minutes maximum start customizing it start putting content about your club the photos the members and the achievements or the prospect will get if he joins a club put all of that information here that's step number one if you then want to go to step number two that is to set up the whole agenda and so forth I haven't shown you how to do it I have only shown you how it works but I do have a video on my youtube channel so I had created two videos to prepare for this workshop one was how to set up a free Toastmasters Club website so that you have seen it it's very simple but how to use the Toastmaster Club management tools so if you want to understand how to set up your members how to set up your agenda go through that and see whether you can benefit from that additional features that are available to us in the club management tools with that I conclude my session today back to you master of ceremony Dr. Asharani