 The first item is public comment. It's for any comment from the public on something that's not on the agenda. Anybody? So the first item is public comment. It's for comments on something that's not on the agenda. Yes. Okay, in your name? Here in Peterson. Okay. Should I say what I'm ever to? I would like to talk about the pocket part. And most of all, it is my understanding that all of the work has been done for making it possible for that to happen. The land has been donated, the insurance has been taken care of. All of the legal aspects have been taken care of. And there is some reason that for over a year or more it has been stalled. And there is a very good reason why that pocket part would be a delightful thing to land off. People need a green space, they need a quiet place. It would be wonderful for the restaurants that are open in town have a place to go for after or before dinner. It would be wonderful for mother and children. It's wonderful for people who are in apartments and don't have a place to go. They don't have a car. And it's a gift to land off. And I think that in the same spirit that Jim Sardonis' Whales Tales have been accepted, this wonderful gift of the pocket part should be yes. And the paper should be signed. And so please consider that and please sign the paper and get the pocket part going. People really need it. And I feel that this stalling spirit of what's happening to our world, we need a little kindness. So please be considerate and sign the paper and get the part going. Thank you. Any other public comment? Just like to add a little to that. Tony Keller, we're thinking about how we can make Randolph more attractive to visitors. We heard a meeting just on Monday night, the R3 meeting, talking about that issue. How do we make this town a comfortable and attractive place for people to go? And it's not just going to be because it's the geographical center of the state. It's more likely that it'll be like Montpelieu, which doesn't have a particular thing that draws people. It's more of an aggregate of nice things that make people want to be there. And I think the pocket part is just one of those many things that will make Randolph increasingly of interest to visitors and a place that whose economic condition will be improved by the more visitations we have. That will be an agenda item on a future meeting. Any other different topics? Not a different topic. That one's coming up on an agenda for discussion. So this is to bring up topics that you'd like to see on future agendas or to bring up. I'd like to speak to a different topic. My name is Roger Glewski. I am a member of the Randolph Area Community Development Corporation on Board of Directors. I'm also a member of the Randolph Economic Development Council. Today I'm not speaking on behalf of either of those groups. This is not an authorized talk. I'm speaking as a resident of Randolph. And I think what we heard here today was an example of the lack of collaboration and coordination among the town and some of the various groups. So I think that's a really important appeal to emphasize and to try and find a way to bridge the gap. So I'm not going to speak specifically about the pocket part. What I'm going to talk about is the number of projects that have been installed. It feels like there's political infighting. I don't know the details. But what I would like to encourage is that some of these projects move forward. Because what we really have at risk is that the town of Randolph is threatened the way every rural town across the state of Vermont or across the nation is confronted with, which if we don't move forward, we move backwards. And things that will help to improve the downtown, whether it's infrastructure, parks or other things, we need to move forward with those projects. And there are projects that have been around for years, including the pocket mark. And that's just an example of the lack of cooperation, elaboration. And I'm not just trying to make a grandstand here. I'm saying that from my involvement with the different organizations, we've made proposals to the town where we get no response for weeks and months. And there's no way we can move forward on projects that seem relatively simple, when we're not even getting a response. And that's my statement. Thank you. Good. Another topic to bring up. My topic is water and sewer in the town of Randolph. Allocation fees and just the overall price of water and sewer, the cost of doing business in downtown Randolph. I think as a board, if you want to try to encourage business in the downtown, we have to do something about some of these impact fees on new business and lower the overall rates of water and sewer altogether. I have a business that uses a fair amount of water and sewer in the town of Randolph, and I have felt the increases every time we've raised prices on the water and sewer to a point where it's one of my most expensive monthly bills to do business in this town. And I think if we want to encourage new business in Randolph, we have to do something about the water and sewer fees, from the allocation fees to just the water and sewer rates in general. Any other topics on the public comment? Next on the agenda is approval of the agenda. Motion to approve the agenda. Second. Motion in the second. All those in favor? Aye. Opposed? Abstained. Motion carries. Next is the consent calendar. This is meeting minutes from the last meeting. Warrants, cemetery plot sale, and animal control. Motion to approve the agenda. Second. Motion to approve in a second. All those in favor? Aye. Opposed? Abstain me. Motion carries. Next we go on to new business. Starting with a presentation from the preservation trust of Vermont. And here's Paul Brun from the preservation trust of Vermont. As I'm sure you probably know, we've been able to raise the money to commission a new set of, new sculpture at Exit 4. And Jim Sargottis will be doing it. He'll be in bronze. And we're very excited about it. And I hope you all are. I know this has been a big dream for a lot of people in the community. And it's pretty amazing. We never thought we'd get this far this quickly. So the plan is Jim is in process of designing the sculpture. And then it'll be newly installed next spring or early summer. In the same place where the original Whales Tales were. This sculpture will be titled Whale Dance. I've seen some of the preliminary designs and it's really quite amazing. And giving you the site plan of the 22 acres that we acquired. And there's an area where the Whales Tales were located. That was indicated on the map in that oval shaded area. So as part of this, it has been suggested that we see if the town would be interested in owning a half acre of land where the Whales Tales would be located. The land would be conserved and protected with an easement. It's our plan to retain ownership of the sculpture. But that we would be very interested in donating a portion of that land a half acre as a public park if you all were interested. And there will be public access on the site. I can see that there's a trail that will connect the land behind the 22 acres and then connect with other trails in the community. So that is the idea and I wanted to present it to you and see if this was something that you would like to continue discussing and get your sense about how you would like to proceed. The proposal is for the town to take ownership of the oval? We didn't do anything in terms of delineating what a half acre looks like. We would know what a half acre looks like or would look like on that map. We would have to delineate that but it would be in that general area of the oval. It would have road access? I'm sorry? It would have road access? I don't know if that would be something that we would need to discuss. There will be public access as shown on the map. That's the red square where the old parking lot was, correct? Correct. And we'll be establishing a public right of way on the trail that's indicated there. What are the meanance requirements of the sculpture around it? Who would be responsible for that? I would assume the town would although at some point I had a discussion with Miles Hooper who owns the land down the hill from the 22 acres. He said, gee, maybe I could be helpful in terms of maintaining that. So that would be something that we would need to talk through and see what your interests were and what your desires were. And we will be responsible for maintaining the sculpture? Do you have what it would look like? What is the restrictions that you're putting? You said it would come with restrictions and all that. What do those look like? I guess you need more of a picture of what you're asking the town to do. What are you asking us to take on for land? What's the access to it? What are the restrictions of what can happen there? Will it be allowed to hold public events on this land? With the sculpture will we have the ability to bring in a vehicle to it? With mowing equipment or whatever the maintenance needs are on that land? Those type of pieces. Those are all great questions and I'd be happy to know if you all are interested, I'm not asking for a commitment, but if you're interested in exploring this possibility, I'd be happy to sit down with whoever you would like, with an awful or whoever you would like, to kind of work through some of those details. And I'm happy to have the questions and be happy to try to respond to them in that process. I think it's hard to say whether personally, whether I would support it or not support it, not knowing what it is we're supporting or not supporting. I understand. Maybe I could put it a different way. We'd be interested in pursuing the idea. And again, I'm not looking for a commitment and you would have full flexibility after working out the details and making a proposal to say, this isn't what I can support. We obviously would have complete freedom to do that. I'm just trying to get a sense about whether there's an interest in pursuing it or not. And if you are, that would be great. And I'd love to have the conversation. But if this doesn't seem like a great idea, then that's okay too. I have a couple of questions. One is the Ovo that's here is that's where you're proposing where the sculptures would be first right now. That's where they were. That's where they were. That's the location. How was the original location? That was the original location. And so that's where you would want to place the new sculptures in that same exact spot. The base is already there. There's concrete. Oh, really? Yes. Oh, interesting. Okay. And so that's clearly visible from the highway. Well, it's visible from 66, I think. Not so much from the highway. Not from 89. It's starting coming. Probably not from 89. But certainly because of the trees from 89, probably they were sitting on the other side of the property over here, I'm not so sure it's visible from 89. But certainly it will be visible once you're off 89, probably coming down the hill once you're on 66. One of the challenges with the wheels, tails were the folks that would get their McDonald's, go over and eat and leave their McDonald's wrappers on the site. So there's a lot of things we need to consider with that and what's there. How do we, does it mean we have garbage pickup on a regular basis? How do we get in there? If we have to mow, do we have access with a vehicle to bring it in, to mow the mower and leave batteries and those type of things or the bigger things? I might say that this little row of poplars that grew up in the years since the Whales, Tails were moved, those are going to come down. They seem to be disappearing today. What? They seem to be disappearing right now. Oh good. They look like me like somebody's cutting something out out there tonight. I get off the highway. Which ones are those? Right by those. So right here. There's this little row of poplars up right here. Okay. So that's the, it looks like it's being moved as we speak. So there was a guy there with a chain so I'm knocking some stuff down tonight. So yeah, and that would obviously obstructs the view. That all wasn't there when the Whales, Tails were there. It's all grown up since. And so if you're proposing that your group would maintain the sculptures indefinitely, what's the motivation behind having it be a town operated and owned parcel? It seems like why don't you just have one group just maintain the whole thing. I think it happened. This idea surfaced as we were discussing the funding for it. And I think that there was desire and interest in seeing whether the town would be interested in kind of a partnership in this. And we hoped that it wasn't, wouldn't be a burden, but it would be an opportunity for the community. That was a bit of an offer of cheap. We'd like to love to work with a town if you're interested. So since the article came out in the paper, people that I know who've lived here a long time have expressed a tremendous amount of support for this. So from that standpoint, if I think that if we can work through the concerns of maintenance and issues like this, I think we should certainly try to make this fit. I think it's a wonderful idea to have this. It sort of sounds like more of the motivations is just to get the town to contribute to the maintenance. That it's one thing that the town could contribute material good to help keep this going. Otherwise, why not just have it be a private part? Why bother involving the town? If the town isn't going to be helpful in that kind of way. Like I said, I would love to see this happen. I'm not saying that I wouldn't support the town participating that way. I just want to get a clear picture on what people are thinking. I can't say more than what I said. This was an offer that was suggested in this whole process. I wanted to bring it to you. If it's intriguing and great and I understand there might be some very good reasons not to do this. I completely understand those concerns. Is your group aware of the zoning issues and have to change the zoning of the area or make some sort of exception somehow to make this a half acre parcel? We'd have to double check on the zoning regulations to make sure that it would be possible to have anything smaller than part of it. It's a five acre land with lots of species up there, so you don't have to do a land that's in that regulation. Not as a round goal. It can happen. But you can't spot zone. No. So it means a lot more land will get open to half acre subdivisions. If you could use better conditions for to have a smaller lot size of buildings. There are ways you can craft it so that you're not opening up a whole district to half acre lot sizes. There's another issue that we'll need to come and talk to you about. And that's the height. One of the tips, the previous sculpture was the highest point of the sculpture was 13 feet. And in this proposed sculpture it's 16 feet. It's not a problem. What was it, was it 40 feet there? 30 or 40 feet. So there's your sculpture. Make it bigger. I'm all for that. Maybe you can see it from 89. Oh, it is. You put a 40 foot sculpture there. Okay, people come from all over the place. I don't know if there's enough prawns in the world. There's sponsor every foot or something here. Yeah. I didn't take the height. That's great. So the question is whether the board has interest in having somebody work with you on what the details of this would look like in the proposal that would work or not. I don't need a motion. I think we just do it. Whether we want to or we don't want to. I'm trying to work with Adolfo and see if it would be my consensus. I think it's an opportunity. I think there's a lot of enthusiasm in the community. So I think we should investigate trying to make it work. I agree. Do you want another task, Adolfo? Sure. I would like a board member to do it. So we'll have Adolfo work with you. See what the details look like. Okay, thank you very much. The devil's in the details. There are a lot of devils in the world. Yes, yes, there is. Thank you very much. Thanks for taking the time putting me on the agenda. I know I was closer to the deadline of requesting it. So when we get this moving forward. Thank you very much. I appreciate it a lot. So now we have an assembly permit for the 4th of July Parade. I do not have an action item sheet for the assembly permit, but we have all of the necessary signatures with the exception of the health officer. But from my understanding speaking with everyone involved is that the route is part of the parade and remains the same. The difference I believe is changing is the activities at the rect field at the end of the process. The end of the parade correct? That's correct. Instead of doing it up here on the Salisbury Square and Merchants Row, it's all moving back to the rect field. I'll maintain a motion to grant the assembly permit. Your turn. I'll move to accept the assembly permit. I'll second. Motion in the second. All those in favor? Aye. Opposed? Stained? Motion carries. Now we have an outdoor consumption license application. Yes, this is for Cafe Salud that we'll be doing as it says Black Creme Tavern. They are proposing to have a bigger area where there's a small balcony. If you drive into the building there's a front, it's to the left of the building. Occasionally they use the parking lot? Yes. Private property. My understanding is they're creating a platform. I think I heard that. I haven't heard that yet, but I think that was they're going to create a platform space so this would be sitting on the platform space. On the outside of the platform space. But it's on private land. Yes, private land. Make motion to accept the assembly. Second. Discussion first? Yes. We'll be consistent with all our permits and we'll require a second. The ones that we've required have been on public property. All those in favor? Aye. Motion carries. Next we have a wastewater discharge agreement for the state lab. I asked our director of engineering to come into the office or come into the meeting to provide more detailed information about what she's been doing with state lab as well as the next following agenda item. So they've already they've seen this agreement the state lab has. Yeah, we worked with them at their last water wastewater advisory committee meeting. It's pretty basic. They have a good lab management grace management plan in place all kinds of safety training because there's always somebody in the building who is specially trained and they'll call it and stuff. Yeah, so they've seen it. They're all important. Any other questions? It's basically to try to mitigate anything coming into the so we're playing out from the lab standard. The benefit we have with that arrangement is that the their wastewater we'll get we'll go to gravity to a pump station and then pump station forced me all the way down to the end of the driveway in BTC's main entrance so if there's like a major spill somebody can go out there and pump station and that means getting it to our system. The likelihood of anything happening is pretty minimal but this because it's more than just sanitary waste we like to have discharge agreements with them just to ensure that all the safeguards are in place. Anyone want to approve it? Make the motion accept. Can I authorize it? Sounds good. Motion in a second. All those in favor? Aye. Opposed? She carries. Maple Street traffic considerations. So as you know DK is redesigning they're doing a road rehab and utility infrastructure replacement for all of Maple Street. Well pretty much all of Maple Street. There's not a whole lot of work that needs to get done in that first block. Thank you for that. And in discussions neighborhood meetings we had last year and given the fact that Ryderboy is only 33 feet wide through most of that street the neighbors agree you all agree to make one way between South Street and South Pesa Street. And it was suggested last year that they, we made that temporary just so people can see what it could be like and get people used to the traffic pattern but it didn't really work well with winter maintenance and you're talking barriers and things like that making it hard to plow around and stuff. So we said we take it up for this summer this season. And so that's one of the things that the neighbors and residents are asking for. So that would be temporary until the winter time again? One of the things that's out? Yeah immediately unless we can finagle away so it's not going to be an issuance with snow plowing and what not. Can you explain what the traffic flow is there? The one way traffic is going away from the hospital? Yes, so that first block between South Main Street and South Street Wiga Street, that intersection would be two way. So people could go in and out of the hospital and out onto South Main Street on both directions. Once you hit that intersection it would be one way towards South Pleasant Street. Was it talked about going the opposite way? So the one way was coming to the hospital? I was wondering that too. I suppose it could be either. I think a lot of people just assume because most of the traffic that would go down Maple Street would be from South Main Street. That's a busy road. That would be one way going to East. Personally that doesn't make a difference to me. The reason for one way was because the right of way wasn't wide enough to be able to accomplish that and the sidewalks without cutting down trees. Without actually having to go into people's yards the right of way would have gone much bigger right of way than what exists even now. Two sidewalks or one sidewalk? One sidewalk. So this is going to be very similar to Randolph Avenue. Great. That problem is very you can't you've got all those poles on the right hand side going down and you can't move all that stuff that would be imperative. There's a lot of stuff there. You go the other way you're going to go over into my property four or five feet and that's why we thought it would be better. Plus hopefully it would get rid of the tractor trailer going down. There's a lot of tractor trailers up there. There's a lot of tractor trailers up there. Cutting across. It must be the GPS must put it down here because we probably have 15 or 20 tractor trailers down back every day. Well if it's one way in the direction we described then the tractor trailers would still be able to go through in that direction. If it was one way in the other direction that's the third point here is truck traffic. Okay. I guess they all like the east better one way going east. Yeah but I think from an emergency response perspective like I'm down on being Bill Rose now an ambulance has to go which direction to get to the hospital if I have somebody injured at our facility. Well then you've got to cut over and make things clear. Now back around here and are the residents going to go all the way out around if they have to go to the hospital? I mean if you look at it you need to try to justify it. This is what the neighbors wanted. This is what the select board agreed upon was making it designing it as a one way street. I think we agreed to entertain the idea. I don't think we approved it. It hasn't been approved to go one way. Well we need to let D&K know that then because they've already started designing it from one way. What did you guys have? We agreed that it could be an option. Alright so it's 33 feet the telephone poles are running right away on that side. Is that correct? Well except for in front of Ken Borey's office because he let them move it when they were trying to move them. And then it next down to 24 feet when we get past. Where does this come in because what do we need to be? 12 feet wide? Yeah it does. It goes down to one area. Yeah so By a jacks it's 33 when you get down the other end it's next down. Halfway down the street it changes for some reason. 34 miles. We were talking about that if we wanted to make it you know with two ways with the sidewalk that we would actually have to widen the right of way. Widen the right of way and it's going to be a big deal. If we went to Tulane's with the sidewalk down through it. Tulane's with the sidewalk what's the width on Tulane's with the sidewalk here? 29. 29. You get a 5 foot sidewalk and 24. Yeah 24 feet of road. So your sidewalk there now is only like 30 inches. Yeah so the one we put back has to be 5 feet wide. With a green space between it it doesn't have to have that. And our town doesn't have those standards. My question would be what's this going to raise the rest of the town? My street is 17 feet wide. Can I have one right now? I'm 17 feet wide. That's two way street. You're on the wrong street. But if you make this on one because the residents want common traffic everybody else is going to want it. You can't spot zone. Well it's not zoning. The problem is Thomas that Maple Street I think it's a standard 3 rod ride avoid which is almost 50 feet. No, not on my street. My own street can ask about that. But this one Maple Street is only 25 feet wide and you can't accommodate two lanes of traffic and a sidewalk. We don't have two lanes of traffic and a sidewalk. We're 17 feet up there. So can we be one way? Can we? Can I go up tonight and start petitioning the neighborhood? We have one way only around Mount Badden and Elm Street and Greenhouse and Friends and we come down here and say we want it one way. How can we do it in one part of town and not another based on the simple fact that it's near? There has to be some justification other than it's near. I think the concern was that when we talked about the sidewalks before it was about adding the sidewalk as far as possible and I think we agreed to all the way to Pleasant Street. That's what's thrown it into this discussion. So the two lanes can fit down through there the entire length. When you have the sidewalk from there all the way to the end that's where you get into the right away issue. So up in your area if when the road is redone they decide... Can I finish please? If the road is redone and the sidewalk is considered if it isn't considered then the road width is different than what they're going through. I don't pretend to know what the right way is in front of your house but that's what we considered when we were discussing this one. Marty do you know the existing width of that road where it's the narrowest down on Maple right now? No I don't. Right in front of the telephone pulled by the hospital. Probably. So what would be interesting to know if we put in the sidewalk how wide is the biggest road that can go in that space and is it possible to have two-way traffic on it? If once the sidewalk is going and if it's only going to be 15 feet wide then that's not enough for two-way traffic but if the sidewalk is going and it's only going to be 15 feet wide then that's not enough for two-way traffic but if it was wider like what I'm saying there are streets where it's only 17 feet wide and it has two-way traffic but it was more than just the right of way was the issue. If you go full width, if you build out that complete 25 foot right of way for a sidewalk and road we wanted mature trees down especially in that lower end if the road was 18 feet and also had sidewalks if there was enough space within the existing right of way it had a narrower road than what a 24 foot road a narrower road that was 18 or 20 feet or something with that plus a sidewalk would that fit in the existing right of way? Right of way is 25 feet so yes, if you had a 20 foot road and a 5 foot sidewalk you could have the two-way street but the curve ball to that would be in the middle of your sidewalk because we're located in relation to the right of way and you have the trees that people don't want taken? They had the tree situation so yes, so it's more than just the issue and so then if you do this are they going to be parking on the side of the street like they don't on Randolph Avenue because that road's not quite enough to have parking on the entire street because it's going on now so is that going to happen up there? Making some of these roads parking on one side? Parking in the road if it's too narrow because that seems to be a problem we're running into this more and more and I think we can run into it up there for sure as soon as you make that one way they'll be parking on one side of the street I think what we're going to do we're thinking about doing on Mabel Street is same thing we're doing on Elm Street you've got the sidewalk on Elm Street on one side with the full curve the other side is going to be completely traversable you'll be able to pull up onto lawns get out of the way or at least you won't have full car width in the road they may only pull it partway but it's possible I think it's kind of going to go in the head of ourselves Yeah we are So coming back to the board do you want the survey with all what the options are and what the obstacles are to make that decision? I think I'd like to see you know all that I think I want to go do a site visit So I think once the survey is complete then with the light right away it's shown on it so that would be the initial first step that we could go under any options anyway we can just ask for them to provide that at that time so we can then consider our options I think it's to be known what the traffic is down the road and do we do traffic studies in town or on the roads or Well that's a regional planning can issue doesn't it? We have our third cartoon or planning regional planning commission can help with that too My third bullet point here is the traffic that Jack alluded to It's quite nice to get a traffic study done to see how much what the volume is and what kinds of vehicles are going down there and you know which direction they're heading if it turns out that most of the traffic is heading west then if you decide to make it one way we can you know make it one way in any west instead of east but a traffic study would be I think that's pretty much I would say we need a traffic study here and you know what you're talking about Mike For the residents wouldn't if the majority of the traffic was coming from Main Street and wouldn't it make sense to have it one way against it anyway to get rid of most of the traffic that they're concerned with I mean I don't have a dog in the side as to which direction it's going Maybe a pilot doesn't know where that traffic thing is pushed to I know most of our folks have been able all the time both directions and what's the alternative the other item on this is the stop signs which seems to have just been put there with no pardon it appears they were put there but they weren't in the ordinance or didn't go through any process so they should probably just be removed I mean I know the police have always had an issue about whether they can officially ticket people they can't they can't it's not supported by a traffic study it wasn't put in there you know you don't have to put stop signs where it's obvious they need to be coming out of Maple Street onto South Main Street but when you're doing it on a free road like that it's supposed to be supported by a traffic study that shows the need for it and put in the ordinance not many people stop because they know they're not going to get a ticket so no need to have a sign in the way huh I see people stop all the time I stop now you know you don't have to they can't write you a ticket maybe you sit on my front porch and watch it I know not everybody stops I've certainly seen that Jack, you need a hobby, maybe you should take it I like I like I like your suggestion that you get more input from the Highland Avenue residents before they move into the signs like that because that's where the traffic's headed yeah it's good it's prospecting yeah exactly oh actually it says here move signs of Maple but it says it won't put from Highland Avenue did you mean Maple no before moving in no it's we're moving them on Maple Street but I got one person on Highland Avenue who said can we get the ones on Highland Avenue out of there also the ones that I grew away on Highland I think two intersections there no should we just look at all the stop signs in town and if they're not backed up the right way so we'll bring this one back up after we have the D&K survey and play out do you want to ask them to River to see if they can do a traffic study for from Maple sure I don't think that I think they'll do that without cost they get transportation planning funds to do a certain number of them in the region on local roads should we do Highland as well so that way we can compare it I do think you're going to need to because if you decide to change this and make it one way you're going to see more impact on Highland so I don't know what both streets are currently seeing the next one that we have Marty on did you get the truck traffic thing are you still on this next night of the yep the trucks we were going to wait for the traffic study that'll tell us how many trucks are going down through there which direction yeah I guess the only point of that is sometimes we have large equipment coming in and they can't go across the train track because it's elevated and they can't make that corner coming back from 12 back on to so that would be some of the businesses down there too would be disallowed truck traffic during any of those roads I guess for if none of them are how long I mean what's the maximum they have 90,000 pound equipment on length wise oversized loads bigger than typical 53 foot but I don't know they get up at age 3 yeah they do come around yeah they do come around just don't worry that's what I know coming from Brawley Kingdom no I mean I'll come from Brawley yeah I don't think he gets anything big but I do know that across from New England they get tons of trucks I was jokingly speaking with a rep from the Vermont department in community development and I said well maybe it would be a good idea to build a new off-ramp that just fed into the new business district area that we have you know he didn't say no but he also was laughing in a very dismissive way an off-ramp for the interstate how long's Burlington been after one between Williston and Burlington you get in line you're gonna be there I got a sharp elbow get to the front alright next is Eva Loomis a water wastewater allocation for a new house on Friend Street before she just wants to put a tiny house there and I've contacted the state and the state's fine with it being a one-bedroom allocation that's what this is thank you for that water and wastewater allocation for Eva Loomis seconded those in favor aye opposed staying on two ferries did you have any others on there yes the next one okay the better back roads grant no she meant the land use fees schedule oh okay so next we have a notice of intent to accept a water main off the Beanville Road for the LED Dynamics project we Marty and I have had some ongoing conversations about this particular request although we were open to speaking with LED and Remount Economic Development Corporation about their request to have the town accept ownership of the water main that is being proposed from freedom foods to extend beyond to supply water to LED Dynamics we were open to the conversation we were open to bringing it to the board but a more recent request was to place a utility easement on one of the sections of I think at the beginning section between freedom foods and LED that if remained in place would be a problem for the town going forward because then new utilities could be put in we would you know at some point I guess the initial proposal would not notify us of new connections and if we were then to go in to plan for the future or to establish an additional connection it would cause problems for us and having to shift over our right of way to have our line be right in the middle of what we wanted to be so we recently went back to LED we went back to Greenmont Economic and said this was something that was essentially dropped on us and we didn't necessarily plan on this and so we suggested strongly suggested that they revert back to their initial proposal of just allowing us the opportunity to discuss whether or not the town wanted to take ownership of the water line with no easements or at the very least with just the right one easement without the utility or only letting we have not yet heard back from our most recent suggestions to them and that was earlier this week when we have a water line serving a single place like this do we have in the past have we gone back and taken on that as a line for the system versus the owner? Freedom Foods put their line in because it only served Freedom Foods and he said that's your service line from the gate fell out down by Beameville Road that line is theirs we're not taking ownership of it they left a stub for sending that line which is what LED Dynamics will be tying into and now Greenmont Economic Development is asking us to take over the Freedom Foods part and of course from the LED Dynamics to my recollection we have not ever after the fact accepted the line are we constructed without knowing ahead of time that we're going to be taking ownership of it or agree to take ownership of it so the town doesn't then it becomes an agreement between Freedom Foods and LED on how that line is handled and given the way that some of that's going that could be questionable I guess so it adds to the right the ongoing issue of easement requests being thrown into the mix at the very last minute or very close to a deadline so I don't know if it's that similar practice that's coming into play it's certainly something to consider that the discussion has been to request that the town take over the water main but never has there been a conversation about utilities and it's being put into the mix that would restrict the town from doing what it needs to do or making it more expensive on water infrastructure at that point it owns is that just water line in that easement or is there sewer line too just water just an inflow of water what the town would own would be just water but the easement the overlaid easement that would belong to Lucky in that property could be any utilities it's access to utility easement that proposes that over this park what would be our water easement but that easement could go somewhere else the problem I see with this is you put the water line in and then they allow another company to come in and put a cable line in or whatever you go back to work on your water line next thing you know they're cables around your bucket right the other thing we have to consider is typically in each type of serial developments LED would pay freedom foods portion of the construction fees so if we're taking that over that line do we then get the fees no they're LEDs paying allocations E to the town but they're also paying freedom economic development is paying freedom foods $17,000 which is probably 50% of the construction of the water line so we're then taking it over and we then get the $17,000 for future maintenance if we're taking it over $17,000 for both of them that's a little aggressive I like your thinking but I'm just saying if they're going to pay the fees and it ends up being our line what's the benefit of the town for taking over this line well it was discussed in the waterways water advisory committee a little bit I mean if there is further development on Lucky's property and certainly there's potential there although everybody claims that nothing's going to happen until airing is because they need the whole property that then it would be it could loop around it would be an extension of the water main that could potentially be an industrial park and it just makes it easier for that property to be developed if it's the town it wouldn't prohibit that sort of extension it puts the negotiation of what the cost is if they're to use that line between whoever owns the line and who wants to construct or they got to put their own line which means they got to get across everything to get to where they use that line it's challenging that'd be an additional line somewhere else if outside of that easement it couldn't come to an agreement and I can tell you that there's been some challenge coming to the agreement so far if you know we have made suggestions Marty shared some suggestions with them that would essentially strengthen the town's position on us knowing at the very least what new utilities would be placed on or in the immediate area that would prohibit our growth in the future would let us know, it would work with the town as far as I'm aware they haven't applied to those conditions you said you thought those would be reasonable but then you're going to take it back to Lucky's attorney that was acceptable to Lucky we should have eased that right from the edge of the right away of the Beanville Road all the way to it's not been shown here but there's a dashed line through Freedom Foods property that would be an easement that we would have as well and Freedom Foods is willing to give that to us and there's no other utilities spent on that, correct? there might be an access easement on that one actually I don't know if there are other utilities in that water need I'd have to look at their site plan are they planning to put this additional easement area that they want to be able to put other things in there is that going to mean that it gets paved over or it's roadway or anything like that over it? anything that's going to cause it to be at higher risk for repairs or I would have to double check but my understanding is that it would be paved over so that it would use as a road all the way into right over them that orange area is for access and utilities so it's both right so we build a water main and then they pave over it then if we were to maintain it then yes it would make the maintenance more expensive by having to cut into the paved and repair it but the water main what are they proposing to do for a desk? it's going to be the standard like five five and a half feet when you're building the fire department this asks us to be paved oh because you're under that main road that's paved not under the main road at all we went through we aligned it so it didn't go out of the paved area and he asked us to be paved these I don't know I mean I assume it was the standard five and a half or whatever that's standard but Chris asked us to keep her right so if you look where the blue part takes a 45 degree turn there that's pretty much as far as what's going to be built for the LED project they're going to take off that line but they're giving us the rest of that easing for future expansion should we need it the rest of that blue there's not going to be a water main there I'm sorry mine's not color coded but blue is this 45 here the green right down here you emailed should have been blue but anyhow I'm sorry yeah this blue yeah but this is also going to be a water main but in this orange section here it's the overlap got you sir yeah I think there are basically two decisions here first that do we intend to take over the water one and if so then we got to work out the easing part you can see the benefits of taking over the water line I don't like the easements as they're proposing them right now though I got a problem with them being able to just add stuff and we don't know about it or put the road a little bit yeah I think you have to know I'm good I'm the same boat I think water line no problem it's been stuff you got to know what's going to happen in those easements that was our concern when we were speaking about it earlier this week we didn't like the idea of the town not knowing what was happening in its own line you got to change the language a little bit yeah well whatever it takes I'm saying what it just needs to be tweaked so that we know what's in it in the easement with an issue we're going to get down the road someone's got a harbor in there you didn't know about it or something as an option we could we could staff suggest that no action be taken now and wait until we're able to resolve this issue with LEV and Green Mountain and then bring it back to the board and you just did that this week just a couple of days ago you started I think we can just wait it out time sensitive I don't know because I know they're talking about having a closing on the property sometime between the 19th and 21st they should oscillate along and get us what we need right if they need that if they need that right that's what they want okay I'm thinking you just hang out and see what comes back here see what I think I'm after alright next we have a general briefing on the upcoming proposed water sewer ordinance amendments see how quickly are changed got it right in there on the agenda tonight for you well I just wanted to mention that Marty and I have been doing a lot of talking about this really have taken a lot of the direction from the select board on wanting to make water rates much more affordable in the town I wanted to thank the board for their leadership on this particular issue like on others but Marty has really taken the lead on working with the water committee on finding different options for how we can make things more affordable on the town so she opted to come in for a briefing we did discuss some minor edits I had a whole list of like six different things some of them were really minor don't need to bother you with things we were thinking of doing and we keep coming up with other ideas is to make the allocation fees a little more easier for new businesses or businesses to expand and pay for we recently had someone come talk to us that would have an allocation fee of upwards of $70,000 and to expand the business and so that's a big jump in change so you guys had talked about maybe splitting it up into smaller chunks as to when they have to pay because right now it's set up that if you have over $5,000 in allocation fees you pay 30% up front you pay 30% when you start construction and then you pay 40% before services started to exist to begin using the services we talked about maybe making that 20% up front and spreading out the rest of it over a longer period of time either chunks that are based on when you start or 20% when you start and then 20% for every bill that you get billed afterwards which the committee was on board with something like that doing it in 20% increments and then another idea that was voted was to perhaps pay that 20% up front and then pay a higher user rate to pay off the allocation fee so if you're paying $12.50 for wastewater pay $22.50 for wastewater then for $10 then we go towards paying off the allocation fee so I don't know if you guys have any particular ideas as maybe other ways you can do it or to make it easier so what is the allocation fee paid for? the allocation fee goes towards the water and or sewer improvement fund it's basically it's helping pay for a portion of each system has a finite capacity and there's a value to that capacity based on the infrastructure that's in place and your allocation fee is reserving that portion of the system's capacity for your property and the system capacity is allocated on a gallon per day and so that's why the allocation fees are a gallon per day the system's worth $10 million and it has 100,000 gallon capacity then each gallon per day is $1,000 or whatever so you know what I mean so that if someone needs 100 gallons per day you pay and then you have to reserve your right for that capacity in the system but then they pay for down the use as well right, they do that because to run the system costs money the allocation fee is a one time fee you pay it, you're done it's like a capital investment so I'm not in the town so the monthly fees don't fund any improvements just to pay for the cost we're in yes do you pay and the bonds for the capital so just to clarify that, theoretically this is like a depreciation schedule but not really because it never gets applied to where in my understanding allocation fees have been paid to this community forever and when it still came to bond for a new facility was there any reserve money sitting there waiting to be put into that pool so it's not a depreciation but it's close to be buying usage it buys it helps fund capital improvements it helps us like when you have to replace pipes and all those things and the whole district, not just the planet correct, right any part of the system, whether it's the treatment plan whether it's new wells or replacing water mains, hydrants, manholes funds are separate we can only use the water times to fund the water water goes to water, sewer goes to sewer so we had talked about making it easier for companies to operate in town to expand we do find that there is the importance of maintaining the impact fee but just making it less impactful to businesses so it could be a percentage increase and affordable where they pay it over time as opposed to right up front and we want to make sure that businesses have money right at the start when they need it most but we also understand that the infrastructure is aging and we have to at the very least collect something to make sure we're going to have some money and not have to bond at the time but the Elm Street project and the Maple Street projects that's all done with reserve funds and other things and part the allocation fees that have been paid the allocation fees we're not getting a whole lot for them I want them gone totally I just think they discourage the growth in business other communities I know have done away with them so I don't know why we're sitting here trying to figure out how to grow our community and we're going to slap somebody in the face with a $70,000 allocation fee what you're hearing from the people is they're going to pay for water and sewer right now we're too high and you're going to make it higher I understand what you're saying somewhere that money is going to come from within those districts to pay for all this capital that's a very much a catch 22 part 2 is Perry's all the economic development a lot of it is centered in the water and sewer districts and that's a subset of the entire town so I mean it would be nice economic development of the town that maybe the rest of the town could contribute toward the health of these public systems but that's never going to happen it's never going to happen you couldn't get that done with a police district here that's never going to occur here I know so you got to look at the small subset of people you're talking to the burden on them nothing more and then I think we need to figure out how to stretch it out somehow yeah that's what we're it seems like there's some pretty good consensus on stretching out yeah because if you're several thousand dollars in usage it's probably going to go way up and we're going to be a control over any of it it's exactly so if the operating expenses are based on usage then the more usage then it seems like you want more users on the system to help the system operate so right now there's numerous businesses out there that I know are not on the system they're probably never going to be on the system they're not going to want to be on the system they might just take the tact of doing their own thing so you have the entire Ethan Allen building sitting down here it's not on the system so there was talk about getting it on the system but that stops right there in front of my door on Wall Street so those businesses down there are never going to be on the system that would be a tremendous amount of usage I would imagine with all the employees in that building Ethan Allen's on the system every time we flush the hydrogen the fire line goes off well that water system they're on the wastewater so anyways there's just certain things in my mind if you were operating reaching this I think that like any business there's got to be some efficiencies in larger scale here so I guess I had my feeling I want it gone but stretching it out is the same to the rate if they eliminated I'd like to know how how is this going to affect the rate but probably can't really project that because historically I don't know some years your allocation fees might have been the revenue from those have been higher other years it might have been lower so if you can do some historical things show us okay here's what the allocation fees have brought for the last 15 years or something maybe that would be a way to take a look at this and figure out okay what did we take in and you know do we need it I'm just trying to figure out how places like Hartford just eliminated it you know why did they there was a reason they did it how much of the town of Hartford is not served by the public and I don't know that so well probably quite a bit of it because so when business goes into an existing structure that already has a water they pay the allocation fees then as well it could be grandfathered or they've already paid for an allocation it goes with the building so it goes into bell means they don't pay an allocation fee if they change the use if they change the use to a higher that uses more water waste water then like if the restaurant moved in there they'd have to pay additional water they'd pay if they salute just increase their allocation then they pay for that so yes the seats above were used to be an apartment they got credit for the apartment and that counted towards the extra seats on that second floor elsewhere right so that's just one of the we'll work out in the ordinance extending the allocation fees and then you guys can wrestle with what you want to do with at all that wasn't anything I was going to bring up but we can also Mario and I could also work on whatever over the last I've just suggested 10 to 15 years worth of income year over year and impact fees for the town and whatever it's turned into with interest and each system line item budget for that there should be I was going to say there's an item there's a number of reserve funds that shows you what you put in each year correct are they separating water and sewer yeah there's two separate funds you could have money that rolls forward because you wouldn't spend the entire budget but also showing that you kind of break it out but you can give us you can say really what was allocated yeah just as accurate to figure out what was charged okay I think I'd like to see that that was the main issue the main parts of the the ordinance provisions there's one other one abatements abatements are granted when only for wastewater generally when someone has a leak goes into a basement that has a dirt core they pump it out of the basement onto the lawn basically the water doesn't go into the wastewater system so we abate their wastewater bill if they have a leak, an accident, whatever we happen to have someone that had one that lost a lot of water this extra usage above his average was almost $1,400 and he uses so little that if we were to credit his account that $1,400 it would take four years for that credit to get to zero and our ordinance says that if you pay your bill, you don't get a refund you get a credit on your account seems a little excessive so like carry over this credit for four years until this kind of case plus we were holding on to his $1,400 without interest give it to him so you guys are amenable we'd like to just cut him a check for that fortune I'm here with this wastewater bill that he didn't use the service can you understand that? can we do that? are we allowed to do that? I think ordinance wise we are allowed to do it we wanted to make sure that the brought to the board so that it could also potentially direct us to make a change to the ordinance so that we don't have the scenario come up again, maybe put a cap on the amount that would show up as credit because this is an extraordinary circumstance I would think we wouldn't want the credits more than like three billing cycles yeah that's what I was saying we're billing cycles and on your average bill it'll get paid off we could do that I don't think we need a motion but we could certainly do that for an hour blow that guy's budget for a few years I guess okay the only other thing I'm here for is on your own business the plan you schedule I guess this was before you guys in February but you have questions about it micropose I think some of the questions that had initially been brought up on land use schedule is whether or not we needed a permit for demolishing a building on one's property or why there was a need to increase fees more so than what we have now finding we're not able to make it to that meeting and we just had not revisited the topic recently when we talked about it so much of well one of the reasons why some of these are either requesting new fees or increases in fees it's just because of the amount of time that it takes for paperwork to be completed in the process for visions of the land use regulations that went into effect in January there are now new types of applications that can get to the DRV that so this kind of accommodates it and I imagine that yours isn't in red is it? no oh yeah that's true and the ones that don't have a current fee can you point out which ones are in red? so basically well the ones that don't have a current fee they're so why don't we just compare current versus projected yeah yeah pretty much it's just a lot of clarifications sometimes I'm going to come to an application on the fee schedule and I try my best to admit it and if that happens a lot I'd like to get it on the chart so people don't think I'm just making up fees off the top of my head you should be great I can tell you might like that yeah and so I guess there was a question about the demo why do you need a permit at all and why do you need a fee at all because you do need a permit there is some time on my part there's a recording that gets put in the land records that's $10 alone another $10 for the certificate of compliance there is an expense to administering a fee for taking down a building but I mean if you guys want to eat the cost if you want the time to eat the cost of that we can make that zero if you want doesn't that agree how many of those do we do a year how many of those do we do in five years there you go it's not many some of them we wish they would apply for a permit to take them down let's not let the permit see me though yeah it's really that infrequent it is it's very nice I'm just curious it's really that it's very infrequent usually you just drop the building you don't think you have a permit for it I mean sometimes they fall down on their own but there are some people like the old cold silos they got a permit for that they're taking down another building they got a permit for that I've got one that didn't demo yet so I can come back and get another one yeah seriously it's probably I've done five in the last seven years if you want to get rid of that that was an issue but there still would be an out-of-pocket cost to record that fee so maybe if you want to put it just to recording fees you can drop it down to 20 that wouldn't account for my time that would account for the out-of-pocket expense where's the the therapy on here for egg structures no egg structures don't have to but they don't need to put it they just fill out the form and you mark no on it there aren't too many things that are changing no so what do you want to do with a demo on it I'll make a motion on that get rid of it I don't think it really matters seven years they're insignificant so I'd say just get rid of that one most of them are too expensive to record the permit and the certificate after so use it 20 bucks it seems like it's just in line with all the other ones we're just treating them all basically the same in terms of what the fees are and what your time is being but how your time is being reversed so it seems like we should just treat them all the same I gotta believe our permit fees have nothing to do with paying reimbursing for her time really? do that much development at $50 a whack do you know how many permits we have to produce to cover us annual salary and benefits oh you're saying they're not covered overall we don't get a whole lot out of I would say I take for revenues on permit fees it's probably the range of five to six thousand but what percentage of your work it's not all that you do though it's only a small fraction that you do so is it possible? I've seen some that have taken a lot of your time some you win on some you lose on so to get to Trini's point is the amount of money that's in here that's above the filing fees does it pay for a significant portion of your time to administer the permit it does so it's meaningful I tell you they're a lot lower than some towns yeah yeah so anybody else I'm thinking just motion to approve the proposed changes that's what I was going to say go for it I move that we accept more of proposed changes in schedule for the zoning let's talk about it the motion is in second all those in favor aye post carries great sure next we need to ratify the grant request by RACDC for Armstrong's noble home park this was the request for an additional 140,000 144,000 that's right it was increasing their grant amount which was heard today and I get to hear from Providence Housing and Community Development if they were granted the additional 144,000 grant enhancement they already voted on this by email so it's just a badifying motion we accept the additional under the grant request from the second all those in favor aye post carries next we have the grand up village fire station change order this is another one that we just need to ratify the in bank I'll try okay make the motion to approve that motion in the second all those in favor aye post that one carries now we have a service contract for Orange County Sheriff we have not yet received the actual contract yet it's still in the process one of the items I did want to share with the board are some of the points that I had discussed with the Orange County Sheriff's department about what the town is looking for if we were to have a short term contract for a chief position and one of the items that we stressed was that we wanted to have presence in the town and we wanted to have regular presence in the town and in addition to oversight of our two officers that remain we would also require patrolling to make sure that we got the most from our contract the Sheriff's department was very open to all of that they are looking to have if the town is to enter into a chief oversight contract with them they're looking to have this the detective lieutenant based out of our existing department and this would be their base for the duration of the contract it's very least for the number of hours that we contract for again the Sheriff's department was very open to that they just have not yet the contract ensured with us well I was hoping that the board would just review some of the points and motion to authorize me to work out the contract because the next time the board meets it will be after very time is going to lapse yeah exactly so what I could do is if the board would authorize me to do it I could share it with the board the contract at least to draft the email have the vote via email and ratified it the next meeting so how does it work for like liability a share of operating underneath our town they covered under there just the insurance and liability insurance to take on the responsibilities then sort of working out of our building patrolling the streets they would we're just essentially paying for their time they're still under their own insurance we are just contracting for them to just be here they retain the same as a contract employee so for the employees workers comp liability coverage for their actions would all still be under the sheriff yeah just paying the flat rate they take on all the admin the duties again would include coordinating schedules working with other local law enforcement agencies patrolling being within the police district in the substation or foot patrols or driving patrols within the district on a regular basis timing wise we would work with our existing officers with their schedule but for the most part we were looking to have this person here at the most visible amount of time to make sure that everyone sees that we're not just paying for somebody that's not around yeah so are we still going to look for additional officers no so the conversations that we have had are just to have coverage with the officers that we currently have or will have after our departing officers leave we have spoken with Lieutenant Farmer from the Royalton Barracks we've let him know what the situation is he says that if there's an emergency when we do not have an officer on duty then they would cover but it would have to be really an emergency when they are available to cover we would have our two remaining officers the contracts for the temporary sheriff and then also give the committee that ideally would be formed later today give them time to determine whether if one of the options is to keep the police district then we could then search for hiring officers but the challenge is if we convince the higher officers now and then the committee decides full staff and we would ask them to leave or not ask them to leave it just creates a situation a more challenging situation there are options, part-timers and contract employees and things like that there are we do have two part-time officers that are sometimes called into patrol it has been a challenge to have one of the two part-time officers fill in we can absolutely go that route of bringing in part-time officers but we could do that there are challenges with our two existing part-time officers and that you just sometimes don't fill in the shifts but we could look for part-time officers I was just thinking of the numbers if we had six full-timers before and now we're down to two full-timers and we're providing the same coverage until we make a decision part-time people or so the sheriff's department can provide could they provide extra staff we could establish a separate contract for them to provide additional coverage some additional additional coverage the money's in the budget, you're not spending it because you've got to retire these people retired or are gone so it seems like that might be something we have a visit anyways is to find out what those costs are to figure out whether or not we can fill in some of those gaps we could do that we could work around also your part-timers so with part-time it depends how they're certified so what level officer are they what level they are they've got to get to a certain training point and status to be able to do felonies to do some of that stuff so you've got to be you can't have an entire department of part-timers that aren't certified they can basically do a traffic stop until you find the drugs so you've got to have a mix there bringing in the sheriff's department bringing in the sheriff's department to do some of that stuff it gives us that ability to do we need more if you have a stop or you haven't incident going felony for one state police will come in so what we've had in the past is we've had officers that didn't have the status to get into a case and as soon as they knew it was a potential they would call in somebody else or call in somebody from the department somebody else would show up to take it over so there's some logistics there it's not as easy and it's just finding somebody but we're not lacking the ability to get those at that point so that if somebody ends up in that situation they know what the resources are there's a lot of yeah there's a lot of red tape and finding people that want to be a part time yeah oh yeah I'm sure it's probably a little different than the sheriff's department we've been after them for a long time the whole time I've been on the board and we've got to if you're certified you're able to get a full job I think everybody's looking okay if the board were open to it if they could motion or I'm not sure you would need one but they're open to make it a motion to authorize me to work out an agreement with the Orange County Sheriff's Department create some options and then present them to the board once the contract is available it's fine to me that's what I think we should do when available with the goal of July 1 for a start very soon so how would you say does anybody have any concerns with that approach as long as you get to see the contract before it's executed I get to see one of the questions are we bringing the Orange County traditional coverage bringing like the postage library we typically don't have if it moves to our staff most of them will still be here most of them will still be there for the board there are requests for other officers to come in Orange County Orange County Sheriff's Department to provide extra officers during that period of time okay so I give you the direction you made about that thank you alright next is Better Back Roads Grant the town was awarded a grant to Performer Pairs on Alley Hawk Road the grant is to increase stabilization off of a slope that is in need of stabilization I would like to ask the board to approve the town accepting of the grant Better Back Roads grant the matching funds not all have to be cashed some can be in kind and the majority of our match will be through staff time and actually performing the work performing the work okay I'll second that those in favor post stay full business local emergency operations plan this is an item that was delayed last week and would like to ask the board to put it off one more week we by we I mean me I didn't have time to complete the project itself but it actually gave me more time to do some of the appendices which include coordinating with our local towns to see what services they have available what we could count on in terms of vehicles and those sets of items it also allowed me the time to speak with our highway superintendent and fire chief so that they are then familiar and can update some of the numbers of equipment that we have it was briefly talked about during our last fire service advisory committee so delays actually helping me and that we are able to coordinate with other towns and with all of our responders primarily fire for now and some police with also going to coordinate with the fight river valley you can have a shot my apologies for the delay it's better we have it done correctly you know what you got you can rush it through next we have an assembly permit request from one main for a brew fest in the village I thought you liked your location last year did didn't get it back no the whole point of the brew fest originally was the you know featured downtown Randolph the first one was in downtown Randolph I'd like to bring it back to downtown Randolph one of the conversations that Shane and I had when I first arrived to town was I'd been familiarizing myself with brew fest and I'd heard about it at Ayersbrook and I had not yet learned of some of the history that brew fest had with the parking lot at town hall since then Shane and I had many conversations the majority found all of them very friendly especially after the departure of one of our staff members it creates some tension unfortunately but Shane and I have had conversations we've talked about his plan for brew fest we understand that there still remain some items that need to be worked out we have to speak with enforcement to have conversations with our current interim chief although it's not signed there are just some items that she feels that as soon as they're addressed it would be okay and Shane and I have to continue working on this particular proposal if the board were open to either approving it or conditionally approving it but there is that ongoing dialogue between Shane one tap and town hall sorry I didn't mean to interrupt that's great Grant Chandler the right to close down being straight on the other end of town so I think that having these events in the community in my mind are bringing people to the village that's a goal that I'm wanting to make happen so I'm fine with it work out the details of whatever you need to work out start with safety and all that stuff we're also planning to speak with all of the business owners because we do understand that there is there has been some concern in the past about one you know with two businesses that would like to remain open we are expecting to continue that dialogue with them to make sure that they're okay with the plan and we're not going to let that go you've been through this a few times so you know what the fire department wants and the ambulance services and all those good things yes what the liquor department requires double fins what do you need from us in Delpho to finish that off just a blessing or do you want to I would prefer because we have yet to have the actual signatures and not to derail the request but I would like the board just to make sure that the town itself is covered to conditionally approve the permit as opposed to fully approving it so long as we have all the necessary signatures of the fire police the health officer I just want to make sure that if we do move forward and the board approves it that the town is protected with all the appropriate signatures so if we were to choose to approve it today it would probably be a good idea from my perspective to approve it with conditions that all the signatures are collected but usually we get a better map because this needs a liquor permit doesn't it it needs a festival permit from the DLC yes and then there's other pieces to this before it had to be approved that we need I think in concept it's a good idea and he will say that we support that but we really need to see the better map of it and where things are going and how it's going to be secured and all those pieces before we sign off which is the same thing that the DLC is going to do right it's the same exact map I don't know you're looking at the same map where I am because you're not in color now the problem is that photocopy black and white so it might help a little bit I think we need to consider the businesses this is like the first step are you even willing to consider it in my opinion is what this is and yes we're willing to consider it but I think we need to have that conversation the business is how that works and how people would move around if a business is open and you hear the area because you're serving alcohol in it right and the perimeter fence that I've put on the site map that you have there takes into consideration all the businesses that are open on Saturday and I've spoken to Jan from the Boo Boo she's all for it Sarah from the CRIM all the other businesses on Main Street, Claire Martin the banks are all closed on Saturday so where that perimeter fence is proposed is before this intersection still have access to like right aid some of the businesses that are open on Saturdays I mean I did take that into account when I had a lot of trouble with the merchants for old folks didn't we run on because they're open till noon or whatever yeah, typically in my past experience the only one that has a problem with that is the manager of Federated Ron and I've spoken with him briefly about it as much as his concerns have been voiced over the last few years we've had festivals on Merchants Row not one of them has been stopped because of it in his we closed only half the streets right, we adjusted the area in my map I adjusted that as well so it only goes down as far as the makers fair we only allowed them to set up half of the street and they had to wait until after they closed and whatnot then they could set the rest of it up and so at this, I mean this is Samus' building right here so that's pretty much the same thing it's a halfway down Merchants Row this is saying all of yeah, but you've got to that's what we need to see if I want to come into town and go to Federated how am I going to get to there Saturday morning at 1130 right, they had two entrances one of them would be accessible from Merchants Row obviously coming from the pleasant street side and then they also have a back entrance where the red line entrance is as well which is not on Merchants Row but that's some of the stuff that's got to be worked out so that you're comfortable that we can't close them out I agree that's one of the things that Shane and I had previously talked about and we use the makers fair from last year as an example of half closure half closure wasn't down Merchants Row it was half of Merchants Row so they still had vehicle traffic through there until those businesses closed yeah, it was the parking spaces that we allowed to close the entrance is one way and it's narrow so some of it could be set up but people could still get to really need to for those businesses so if I had some sort of sign agreement with the park store to coincide with the SNAP that would suffice what we just need to understand is that the businesses know what's going on and they're on board with it so would that be a letter of approval with their signature on it? if they want to write a letter of acknowledgement just so they know that this is going to be happening they're they're having no problem with it I think that would be the the best thing yeah, somebody wants to add a note say yeah, we're totally aware of this and we're supportive of it or something like that or we don't feel the effect of this then I think that's probably the cleanest way to get it because that way they can't come back to us and say hey, you know we're okay with this that would be, I think, covers everybody covers you, covers us we need access until noon and the plan you submit needs to show how they're going to have access okay, I think that somebody's just going to work it out with them yep almost everybody thinks agreeable with this stuff so if Shane and I can keep working we could bring it back if the board would agree with the next select board meeting but in the meantime Shane and I could just continue working on making sure that we daughterize and cross our keys seems good to me just don't want to get hung out here seeing we did something that we shouldn't have yeah, okay great, appreciate it you're ready you're fine Teresa, new public hearing date for land use regulation amendment we had previously set today as a public hearing date but staff staff did not warn the hearing properly or within the latter amount of time so we were hoping that we would reset the date just hold it back a month yeah again, similar to this time right before the select board meeting we could have that so five o'clock on July right so it gives us enough time this time right it will absolutely give us enough time that we get it out to notice that there were at least as quickly as possible okay is there very good with coming in ahead of the normal schedule meeting I am if the board would like we could also start the hearing at 5.30 and then start the meeting at 6.00 we could start at the same time we could be here until the morning of the next day too that's how you put on your agenda sorry okay we're moving quickly though okay right so do that one at 5.12 resolution request from mescoma bank yes this is part of the ongoing conversation we've had about refinancing the town property at 45 south main street mescoma bank has requested that we approve the items on their contract and it's basically staff and I have reviewed it it's basically that we approve repayment that this was approved by the elected body of the town that the town is going to repay the loan that the individuals listed above authorize it's everything that we have already discussed we voted the town voted at last town meeting but mescoma bank requires that we actually have their signatures on their particular form that agrees on this actually left the original form up to mine so I have to bring that down and have it signed so we have to fill in the blank on page 2 it's actually page 3 of the handout but it's labeled page 2 on the use of the process I could fill that in with our town treasurer she's been communicating with mescoma on a regular basis so we could we could fill that in so you've been changing the interest of the property since last time you talked about it our Eves Bradley who is our realtor with Parmalo says that we've had some interest he's actually he hasn't given any tours that he's had people contacting they also created a great property sheet that looks great they're planning to send that out soon no tours yet commotion on the mescoma bank resolution your turn do you need a motion or do you need one need a motion up or down yeah so I make a motion to accept the terms mescoma banks re-finance application packet for the town we'll end up with 45 south page 3 second I'll turn in a second I'll make some favor hi hi proposed motion carries next up is other business there's no other please just let the town staff like to bring I'll be brief but there are a few items I'd like to point out for it later we share with the board there have been just a part of the ongoing conversation with the Randolph area community development corporation we are continuing to speak with them about their dental designation funding we understand there is a deadline that is approaching about end of the fiscal year so working to review all the information that they shared and I hope to have the issue resolved very soon the conversation of the pocket part still continues we have last meeting that we had was approximately two months ago and since then we've had conversations via email about the actual item the three sticking points remain subrogation indemnification and third item maintenance so hope to have that resolved soon but there is less of a deadline with the pocket part than there is with dental designation funding the local emergency operation plan briefly touched on we're looking to have more detail in the current plan and make sure that all the information that's listed on there is up to date including equipment for fire equipment that is available through other towns Bethelbrook Field Brainshree we're coordinating with them as part of that conversation I started a second conversation with fire advisory about something that I feel the town would benefit from and that is coordinating a regional emergency operations scenario where all of our Navy and towns would come together and complete a scenario over the next six to nine months I had a conversation with the state today about an emergency scenario of a hurricane or a catastrophe of some kind and told them that I was thinking of including Brookfield Brainshree and our neighboring towns they think it would be great they think they could support this in a number of different ways either through planning or financing or whatever it is so at some point I would like to reach out to my counterparts in other towns to see if they would also be interested in having a revisit to the hurricane Irene scenario where we could recreate that whole scenario see how we would all respond that's part of an ongoing conversation which actually leads into the next topic which is the full inventory of all of our equipment I've asked all of our directors to by the end of next month provide the town manager's office of the full inventory of everything they have that would include fire police highway, water waste and water we want to make sure that the town has a very up to date inventory list in case we have another emergency where we lose one of our buildings we know exactly what was in there and what was recently purchased most recent fire advisory we spoke about this our fire chief seemed to be open to it as much as possible and I know the fire highway are also working on there on their inventory next item is tax stabilization I have been speaking with Keegan and Lindsay Hopp tour working on developing a new building in town they have a recreation component to it they visited the town our whole office is to ask if there were some I shared with them a couple of different ideas one including tax stabilization and shared with them the tax stabilization process so they are in the process of looking at the material pulling as much information as they can together and at some point hope to introduce a tax stabilization request to the select board for consideration so that's something are they in the confines of the downtown designation district? they are they around the edge I think they may be right on the I think they are in it because it crosses over the bridge and shoots over to the left and to the right more so to heading toward the park on the left I'm sorry more so heading up 66 of Flag Hill on the right than on the left but their building would be I believe in the confines there could be some advantages to help them in that process so they should need to have a little conversation I've sent them over to her I don't believe they've received a response yet but I just want to know what's coming I'll reach out again to Lindsay and Keegan to see if they've actually received a response from the managers of our downtown designation program okay and the last thing is earlier today I received a call from get the gentleman's name but he coordinates the Green Mountain Stage race he's looking to approach the town again to allow the town to allow him to establish a leg of his race in the town he's expecting about 600 and 900 bicyclists they have a target date of Saturday, September 1 I have shared with them an assembly permit so you can fill it out, complete it and they are open to doing that as quickly as possible so I've instructed him that if he submits all the material I'll share it with the board and if necessary bring it to the board do the next like for me we had it last year last year where it was stage at the high school yeah is that New World Festival September 1 no, that's on Sunday that would be Sunday it's closed off on Sunday Sunday yeah, while we set up usually on Friday part of Saturday that stuff doesn't affect the street until Sunday their race went out their green tree to Northfield and back around a year's worth so that was just more of an advance notice of something that we're working on I'll bring that to the board as soon as we have the material pulled together yeah would be great and that is all for manager's report for this one you said the parking park you're feeling like you're close but it's not urgent like you have a sense of when you're realistically made I think the challenge is that there are two different perspectives there's one perspective of the town which is we want to make sure that the town and the taxpayers and the taxpayers money is protected and then the other perspective of well this would be great the town needs to do it the town has to do it but there's no real regard for long-term potential legal issues the town is at some point entering into an agreement to ensure prior to property so we want to make sure that if we do take that step that the property owner then doesn't decide well we're just going to we're going to do what we want to do I'm just trying to get a sense of how close we are I think we're if the other parties were just to say great you know if some long-term catastrophe happens if some kid decides where it develops hopefully it doesn't happen but kind of retinal blastoma cancer or any kind of cancer because of what may be in the ground that they then would take responsibility for it as opposed to the taxpayer if they agree to something like that it's like absolutely I'll bring it to the board great the challenge is that the property owners are saying no we don't want to be liable for anything we are agreeing to let the town do this on this property but really they're allowing our ACDC to do this on the property not the town we were invited to participate just to provide insurance coverage which is great on the daily day but when we have some of these potential long-term costs I'm sure that we're just not left on the hook and the property owner just goes away so they are not as willing to give in on that part because they also don't want to be responsible for something that were to happen so they're being very protective of you know their future stability just like we are with the town which is so there's that one challenge I think we could easily agree on the maintenance that portion of it I believe our ACDC has committed to at the very least considering not forcing the town or asking the town to perform the maintenance because it would be just as an inconvenience to us as it would be to their property management firm and the other portion of subrogation is if we waive that then we wouldn't be we would essentially be tearing our insurance company you can't sue the property owner if the town chooses to not sue the property owner and we're actually involved in the subrogation now hopefully if it goes well we'll benefit the town and the taxpayer I believe the citizens in towns won't allow you to sign an agreement with no subrogation they would come in and pay the claim originally and they'll go if they feel that rightfully along somewhere else they want the ability to take that action would the claim made earlier I would like to clarify the claim that there's been no communication between the parties that there have been proposals submitted to the town we've actually had meetings with the organizations we've talked to them we had one meeting scheduled where all three of us were supposed to come and one of the other two members canceled at the last minute so we canceled that meeting because they canceled since then but we've had at the very least three or five meetings between now and the last three or four months there isn't that there is a communication there it's just that the other parties aren't happy with the communication from and from us which is we have just as much right to protect the town and the town taxpayer as they do to protect their long term financial stability I think that's the point that I'd like to clarify if there is that dialogue it's just not what they want to hear so entertain a motion to go into executive session motion to go into executive session all those in favor?