 I call the meeting to order at 9.02 to roll call. Erica? Tom and Eve? Yep. Our resorts are here. Josh Jansky? Here. Carrie Snow? Here. Jenna Wreath? Here. Glenn Huffer? Yeah. And then staff, we have Malia Bono here. Lauren Selig here. Thank you for your day. Here. All right, next up on the agenda is the approval minutes from our March 12, 2024 meeting. Do I have a motion? I'll move. Okay, so I have a second. We've got a motion and a second. Any discussion on this? All right. No changes? Okay, let's have a vote. All those in favor say aye. Aye. Raise your hand. Any opposed? Any objections? All right, motion passes. Number three, public, it might have been heard. Anybody from the public? Number four, organizational updates. So I don't have it in today. We're going to hear from staff. You might want to mention anything. But I think, well actually we can mention, we do have a couple of hairs coming. So we did hire a new community manager for the suites. Jonah started yesterday. So getting that onboarded. And then we are waiting for our clinician positions to post. That is going through the city HR budget approval process and the financial system now. And I believe that's our only change, right? Since last month? In the March. Getting ready to introduce them. People who are the meetings. We certainly have a change. We hired, from within, the supervisor hired Patrick Bryan to take that position. So he started. Yeah. And so we have opened up the maintenance position at Spring Creek and Fall River to backfill him. Because that's where he was. That's where he was. Yeah. So there are these updates. I'm coming back from my mask. I left my mask upstairs. I might, and of course the next item is reminding. I'm just coming off of a cold and I feel fine, but I was going to do that as a prevention for you all. So I'll go run up and then get it in a moment. We'll just blame you for this one. Yeah. It was very mild. It wasn't that bad. But. So number five in development planning updates? So I think what we have going on at the moment. We have Village on Main under construction. That is going well. We just moved the second phase back in. We're getting to the point where people have lived in the first phase for about six weeks. They've been back for about six weeks. And we're getting down to the nitty gritty. We're talking, you know, there is no such thing as a perfect project. And so we're going, working actively with residents right now to go over all the little stuff that they didn't necessarily think of at first. But now they're, they're living in it and having little tweaks they like or questions about certain things. So we are working a lot with residents right now to make sure that everybody gets their needs satisfied or we help explain why that certain request can't be granted. So we're doing that a lot right now at Village. And we're about to start working the lobby. I think they started hanging up the plastic in the lobby to do work in the atrium area yesterday. The plastic is to keep because it's going to be quite dusty. So I'm trying to keep the dust down as much as we can. But that common area work is starting exterior work won't be until at least the end of May. So we are rocking and rolling there. Most of the feedback that the residents think the units are beautiful and we're addressing all the little stuff. But overall, everyone has said that we've had no complaints about the hotel stays. And then people are generally super happy with the improvements in their apartments. So that's the update there. And then doing a lot of work on hover right now on ascent at Hover Crossing. Really trying to get to that July closing date so there will be a flurry of things between now and July. Going to the board, coming through here, doing final design tweaks because building permit applications have been submitted and really trying to get ready for closing. So there will be a lot of money moving in the next two months. We're also waiting to hear from Colorado Health Foundation about the funding for the early childhood education center. It does appear we are getting an award. They are just fine-tuning the milestones that they would like us to meet. And so we're waiting to hear the big news and how much the award will be. The remaining gap as of today is $2 million. We got the Colorado Health Foundation, we requested $2 million from. And then we also still are having conversations with the Longwood Community Foundation because they do want to help as well. And we're just going to see how the other pieces go together. So all of that is quite active at the moment. We're going to be, Zinnia is going extremely well in construction, it's on time. And we started the lease up conversations, getting the entire team working together to plan for that. Lease up is expected to start, actual move-ins are expected to start in about October and go as long as it takes. But Bluebird Boulder, which is the sister project to this one that just finished construction in December, they leased up in 30 days. And so we're lucky that we're coming in right after that one because there's lots of lessons learned. It's virtually the same team except we're switching out Longwood Housing Authority on that, on our project. And so there's a lot of lessons that they came back with after the Bluebird lease up to get us going very smooth. So we're prepping for that. I'm going to talk about other suites area in just a moment, so I'll hold that one. And then generally talking to the developers of Atwood Commons, if you recall, Atwood Commons came in at about the same time as Zinn asking for city funds. And they went in for LITECH awards at the same time and were not successful, so they're preparing to resubmit in August. So we're helping, we're talking with them about how to strengthen their application. And so if there's anything regarding that to come bring back, that will happen between then and August. And we're working on a bunch of ideas that keep flying at us, keeping contacts with partners like MGO who's continuing to try and work along on future stuff, just keeping those conversations going to see what could be for our further out future pipeline. So that's the developer. Any questions now? Item number six, items for input from LEJ Board of Commissioners, suites and land. Okay, so something that will be coming to the Board of Commissioners, most likely at the May meeting is an easement for the construction of the Dry Creek Trail, which would go behind the suites. This has been a trail connection that's been planned for a very long time. The land behind the suites is owned jointly by the city and the LHA. And so if it was city to city, that's kind of a separate story. They don't really need an easement from themselves, even if it's different divisions of the city working on the trail and versus the ownership of the land. But we would need to record an easement against the land for LHA and because there is an active option agreement with element properties to do future work back there. So we're back a little bit, the history on that. When LHA was trying to get Fall River Belt in about 2018, they approached the city to try and sell off or have the city buy into the back portion of the land, including where Zinnia was, so the back end side. So they couldn't close in on Fall River because they didn't have enough cash based on where they were sitting at that time. And so that triggered trying to find solutions, which this was the solution that we kind of narrowed in on. So the city paid, the city's affordable housing front paid $750,000. And it's kind of odd if you go to the Boulder County Assessor. Oh, and I'm not sharing it either, just one second. I'll get on the Assessors and then share for you. Or let me know when you do that. That's great. Thank you. Stop. Share. Yeah. Yeah. So the city for $750,000 purchased all of this. And so if you see this, so this is when you look at the property, city of Longmont at all. So we own the majority of the city owns the majority interest in the property. And has full operational control of the decisions on the property. And the reason that was created is this was before the merger. And so what we wanted is if we were putting $750,000 for housing authority in block, an affordable housing project that the city was interested in. And so in that agreement, you know, can't be ever easily looked at. But we have the city has the majority interest in this. And so the building there is a suite, right? Yeah. Yeah. We're sitting in relation to that. Right there. So originally it was one property all together. Yeah. And then we split the city off as part of that deal. So this is what's left. Yeah. Is this because I know that there are people down there who have complained about the fact that they can't get over the village and the peaks. Is this going to give them a way to get over there? Yes. The, the trail connection. Yes. So the, the trail connection, if you want to go back and then you need to share it again. Well, let me show you, the trail connection will show on this concept. So let me share this one. So here's the, here's the trail. This is very high level concept version of the trail here. These two connections, it's just going to be one. It'll be either this one or this one, but because this is similar concept. But there will be one connection to that trail that leads into the central area of the properties. So the easement will be coming to the board because parks is ready to begin construction this year on that trail connection. So, but in preparing for that, we had to have conversations with element about, okay, so the trail, here's the trail. Here's our easement that is needed for that. We negotiated the size of the easement, really trying to make sure we didn't shoot ourselves in the foot later with what we could develop on that backland. And it turns out we came to a women's solution where everyone has is getting kind of the maximum that they could get out of this. But what with the option agreement, which is with the city, but element needs to start planning work here. According to the option, they need to obtain a Lytec award on this back lot by the end of 2025 in order for this option to hold as is. And this easement, we were reviewing the option to see if this easement would trigger anything and other than consent from element, which we essentially already have, that it wouldn't trigger any changes. But element does want us to start talking, us meaning the city and the Lytec, talking about what we want to do back there so they can start planning for that. And so at some future time coming soon, we're going to be bringing this conversation to the board as well and then working with the city too since it's a big mix of people. So we wanted to start the conversations to start getting, you know, seed planted in mind about what we would like to see happening back there. According to this, there's a building is feasible that serves about 63 units. That's not really specific to any sort of unit mix yet. It's just a bubble with number of floors. But we need to start thinking about this so element can start planning for Lytec award in 2025. So if we put another building back there, does that mean it's going to be pretty much the same population as Sweets? That's the decisions that we need to make. There are options. When we originally talked about this, I think one of the things that the council at the time of the board had talked about is wanting to create maybe non permanent supported housing here, but maybe the next layer of affordable housing so that there's, again, we went to visit that place in Denver. Our village is sort of showing this process in Denver to get out of permanent supportive and move into, you know, affordable housing. The council's also talked about part of what they had is that facility was the Roy's house, which was more of a shelter. But a shelter could make it a permanent supportive housing and affordable housing. Again, what they indicated is the success rate was pretty, was higher than normal because as people were adjacent to housing and they were seeing that it was there. And so those are things that made me think about in terms of what they wanted to do. It's all a lot of decisions to be made, but to your point, you know, there's a certain point where we need to look at diversifying the different populations there or all of a sudden, you know, work honestly and to make consequences more for the individuals with success so that they could be more successful. So some things to consider is this is not in a QCT, which is that Dolores house model, one of the critical success factors was it was in a QCT so that the shelter itself couldn't be included in tax credit basis. We don't have that option here. So if it was going to be something like that considered, there would have to be other funding going in. If it was something more like the transitional to the next phase up, that obviously the units would be like, like technological. We've also talked about including enough commercial or flex space to provide services, office space for services. So those are just some things we talked about so far. But if this board wants to make a recommendation to the LHA, this is what we want to start thinking about. It is in an enterprise zone, which I think we need to get better at figuring out how to bring enterprise zone into the affordable housing process because people that support organizations that you are going to enterprise zone with that tax deduction, if the project is qualified for you, I think it's a way. So there's a different revenue model we think we're going to have to figure out how to do that for our projects. On the other side of it, the reason the trail makes sense is because what for the city doing it is part of the connection. If we develop that backlog, then we're actually requiring some developer to play the trail. So between the trail work that they're doing and the landscaping that actually is a cost savings to the development of that back parcel we do, that's not something that we have to do in advance. And there's, within the easement, that may come up towards the project's open space requirements. So if you see some pocket parts here and such, we might be able to count that. So there's some advantages for both sides on this. So I'm really happy we were able to come to a place where nobody had to really give up something they wanted for the easement itself. We're, you know where the trail goes to, where the end points. Sunset. And then it connects into, when you're back together, scroll up. So, you can see that there's already a sidewalk here. A little bit of heat. So it'll connect there. And then those individuals can take the internal sidewalks where you could actually then go under over and then connect to the west side of over. And then it'll go all the way. And I, and then it just connects like the six of them for the transit, you know, things like that. So it'll get over, it'll be able to get over over easier. Yeah. And it's strictly walking. Well, walking, biking. You know, just biking, it's about adventure. Are there any initial thoughts on the desires for this development? Or do you want to ruminate and come back if you want to make a recommendation to the board once we're ready to bring it? So it sounds like one of the two possibilities is kind of before the housing that we're offering now or after housing. Like with the next step level, right? Or, I mean, you couldn't even look good in some family housing. I know that was one of the original thoughts. There was a lot of ideas have been thrown out. Elements a long time ago talked about working with Together, which works with youth exiting homelessness. There was talk about family housing because that's what our city needs assessment shows is the top thing. Boulder Shelter has said, you know, there's these theories that go into philosophies of you can don't over-concentrate without doing it very well. Like this campus mode is an idea that it has to be done very well. And then there's also like, there's a market to consider here too in terms of there's a super there's access to employment and commercial and now a trail. But also we want to see what it's just an odd space, right? It's not part of a more established residential neighborhood. Although there is a residential proposed for up across the district, right? So it is a changing area. So I'm sure that our market study will show us some stuff too, meaning the market study that Element would do to prepare for this. In Zinnia is mental health partners, right? Which is going to be... They administer the vouchers, Boulder Shelter administer services and helps with the, you know, that coordinated entry and bringing that to people out of the system. So... Well, I think it would be nice to think about a little bit and I don't know if you guys could send us a little word that says here's your options type thing or something like that. And then come back and... I don't know. That's my Q-Sets. Yeah, at what point in the early design sure, we actually looked at theoretically similar to what you have down here by Liberty. I don't know if you've seen this small townhouse. Yeah, one of the early designs that we talked about was actually adding something like that for family housing. Again, diversifies the housing style here. But, cool to see. Family housing. Yeah. Yeah, I think we need to see what it's like once we finish Zinnia. You might have made us like first-rate families. Yeah. That might be part of the market study. Yeah. I think same. Yeah. Hey, this is Josh just going back to that schematic. I think there was a note that said that there's currently 150 parking spaces for 200 units. If you change the use like you guys are thinking about or kind of talking about, does that change your requirement? You know, that's a pretty tight site that looks like real. So, what's interesting is parking is generally for affordable is something that staff on the city side is preparing to take to council. They've taken an initial discussion to council on it here a few weeks ago. When it comes to permanent supportive housing a lot of studies are showing that they are severely over-parked meaning they have way more parking which we've seen in the weeks before we had construction going on how empty it was. Some of the ranges go from either 0.15 parking spaces per unit up to 0.6 or so but nowhere near one to one, meaning one unit per apartment. And so, depending on what use we put in and what type of housing we'll be looking at a mix because we'll have 82 plus 55 of permanent supportive housing and they're showing it right now at 0.75 per dwelling unit which is still quite high. So, parking is something to certainly look at and see how the math all ends up but so far parking at this site has not been a concern with the space that we have. Yeah, even when we did the parking study we looked at different affordable housing projects and market rate housing and it was really interesting. Crispin was one that we looked at which is a 60% AMI part of the project it was 50% part and so and that's kind of a trend that we're seeing and the reason they looked at Crispin specifically was really because most of ours are actually experienced and brings a different component to this and so, yeah, they looked at 7th Park as well I think that one was too new. Anyway, and we're definitely seeing the trends that 50% tends to be what we're seeing in the general parking or lower. What about visiting a park? We always plan in some visitor parking there's a 50% So that includes visitors? Yeah, that's all like 50% of the parking lot is empty at any given time. Yeah, so that's why we have to tweak it based on whatever type we have in there. Yeah, and I think the parking is just someone that Josh brought out is so we're putting out our R&D for microtransit it may be offensive and that's creating microtransit while working conjunction with buses so that your bus routes become more efficient but basically it reduces your travel time that makes this to you all and I did I apologize. One of the companies that does this would look like the dumb around in Alabama and all these other places. They literally took 30 minutes to get from where you lived to where you work. They came in with microtransit and so one of the things that we're not quite sure about that we're going to have to learn is really once we implement microtransit it actually makes it easier for people not to have a car within the system and especially when you look at even at market rate people are struggling to take market rate because of the growth on it you know when you will see people slide down and I think go to work hard if the transit system works for them and then with the rail legislation that's been there for now you know within you know the passage of let's say the service before college to Denver and you have microtransit and you have this that need to change is and so how we think of parking is probably going to be evolving over the next few years. Hell I'm sorry I'm going to know what microtransit is. So think of a different version of Uber and Lyft and that instead of like when you call Uber they come and pick you up and then they take you what microtransit may be is to say we'll pick you up at the corner let's say in our name we're going to 21st in Olympia so I walk the block they pick me up and then they'll pick up Warren then they'll pick up our lead and then they just start dropping you off so it's like this combination of the bus and Uber not the market private so that's why we're doing an R&D so then they'll run it there's a cost to it and then we'll look at the cost structure based on income qualifications which we already have different things in our system so everyone will have to get something but what pays will vary based on their income and and so there's like two or three companies that are doing this all over the world and almost everywhere they're doing it it's taking off because it just they know bus systems are working it's just moving along the line correct so like if you need to go to Denver you don't have a bus stop near you but you're going to take a bus to Denver you use the microtransit for like that first last mile issue to get you to where you need to jump on the original bus so like right now it'll take you to Rooseveltville when we finished construction over at Stanford Station it'll take you there or it'll take you to catch the bus that made you run it up and down the streets depending on where you're where you're living and then you just connect with the system so that changes I mean as we're evolving and looking at projects these other pieces are going to change how we look at projects is that going to be something I'd probably say yep at least initially and we just got a million dollar grant from congressman who's good at any appropriations we also have a grant from RGV in their innovative transportation systems so it's about we'll say about a million there and then we'll get our transit fund and then once we can evaluate the business and how it works then we can talk to RGV about the cost sharing model because they're operating costs so first three years we're going to be really testing this out I was just wondering if you were going to go to the US and what you were going to look for and how would that be the cost that everybody wanted to pay for I mean it's it's kind of like hard to eat us now but is it flexurized? Yeah it's flexurized but it's a little more reliable because we're like out moving that's where the Uber lift is on again so right now where is the closest bus stop to here is it on site? it's on I think where sunset and 119 weeks you have to go out and around to get to it or you could cut through villages peaks but right now that is a challenge and frankly a lot of the folks who've been transportation here those that can't make it believe probably should be using a sensor right or something else because of the mobility issues so maybe I'll put another agenda item to circle back I'll put together a blur both the options that have been discussed so far that just not that's not all that comes in we can get even more creative not break power alright one more question and that always complete sense about how the current sites are going to be overclocked but you'll have to have some for phase 3 and so I assume that you have to have some kind of a shared parking agreement with Zinnia or the suites you get 4C an issue with the partnership agreeing to that I don't have any idea what that process really looks like and if you have to go back to the original equity provider to get their approval we did do a shared use agreement ahead of Zinnia when it came to it wasn't specific to parking I'm trying to recall exactly what it was for but the model has been used so far for Zinnia and the suites and so we would hope to replicate that and really this parking can you see my cursor I'm not sure if you can the parking in this southeast corner that is still on suites property but Zinnia residents are going to use it they're not going to only be restricted to coming back here it's going to be open parking for the campus so we'll make sure to plan for that ahead of time as needed I'll let you know that the very high level concept plan for this entire campus also include the building in the southeast corner that is completely not planned out at all has no option agreement similar to this phase 3 at all but there is room for another building again we got to then look at making sure we have the parking situation figured out but um that is a potential for some day ok yep thank you Josh I want to be then the voluntary compliance agreement updates share ok ok I've been working on this for the last couple months so the voluntary compliance agreement was executed the LHA had been working on it for quite a while and the city was assisting and then it was finally executed in 2020 and we came together the groups, the staff from both sides worked on all but one of the items all the way through 2021 and the last item that I came on and picked up when Kathy retired was performing the property conditions assessments for accessibility for all the properties and using HUD's standards to hire a third party consultant to go through and do an independent analysis and list all the deficiencies and a seven year timeline for fixing them and so we did that and finished that in early at the end of 2022 and submitted that to HUD and this was the last deliverable on that voluntary compliance agreement and then HUD hung on to it for about 10 months and in November of 23 they came and said we want to see more things honestly the UFAS standards were written in the 80s and they have not changed since and so interpreting those regulations is a very interesting job and so they wanted to see things that we did not include like water fountains and dumpsters and for nitty grays so since November we brought back in that consultant and redid the assessments going to that extra level for HUD and we just submitted those back to them April 1st and so we are now in the waiting game again for HUD to review those and hopefully sign off that they are complete and then that would complete the deliverables of the voluntary compliance agreement however we have 7 years to complete the so we are always going to have to be recording to HUD during that time but we have met the checklist of items that we have to complete for this agreement so crossing fingers that we are able to sign off here soon however long it takes them to actually look at it to sign off on that VCA but what I wanted to give you a sense of is the amount of work that we need to do to have these properties be 100% up to UFAS standards for interiors and ADA and UFAS for interior comments and exterior so when does the 7 years actually start it started we started it in 2023 that's when we started it that's when we submit the original report so we started doing corrections throughout 2023 and we got a a shared sheet with maintenance where they go in they do it, take a photo, verify it and turn it into the thing so that when at the end of each year that consultant comes back and checks those corrections and certifies that they are done correctly so we will have him on board for quite some time so here is our total corrections as value by this agreement and we know that these are not actual costs because when we started doing the work and went out and get concrete bits for example they were about 5 times what the consultant put in because he is using just standard blue book stuff but generally to get a scale for the amount of work that the properties need to do over the next 7 years to get completely compliant it was $350,000 worth of work and to date which really is in the first year we've completed 158 and that would not have been possible without accessing the city's CDBG and ARCA grants because we did some of the bigger ticket items that LHA staff were never able to just do on our own it needed to be contracted work so we completed about 45% of that work already of course considering that some of that is priced based off of blue book values but just wanted to give you a sense of what we've completed and then what we still have to do we did complete most of the big ticket work there's a couple big items left which I'm trying to while we still have access to CDBG's CD funds through the city I'm trying to see if we could work out some funding swaps on the back end to help make that happen because those would be big hits to the property budgets a lot of them are very small things that just require maintenance labor we just need to space them out and do them over time it's Village on Main? Village on Main is getting completely done with the rehab so he is the same consultant we have on board to come and do punch books with us and sign off as we go so it will be 100% done Carrie what was your question? Yeah, I'm looking at the similarity between the projects for the level of poor maintenance that just basically in line with the renovations and work that we've been doing have there been any decisions that have been made to like just like power out more things that one property first before moving on to the other style? Let me give you a little recap of the key points there 615 Main we prioritized because we sold it so we completed that work before we sold it that was more of a a good partnership decision it wasn't a requirement of the sale to be frank we didn't want to sell the Center for People with Disabilities Center for People with Disabilities or Properties that didn't have accessibility That's more of a moral thing I will also say that a lot of these completion percentages are based on not necessarily the number of corrections but if you have concrete work work $25,000 and then $6,000 of small improvements all added up if you complete one concrete work you're going to show but it's actually very far complete but there's still a lot of numbers of things to do so that's why $12,000, $28,000 is it? 90% because we did a concrete ramp and then like Fall River Spring Creek didn't have any concrete work to do so that's more of a bunch of little things so that's why it looks way low and then the Lodge and Hearthstone when you look at the list for Lodge and Hearthstone Kelbin our maintenance maintenance tech there he's actually completed a ton of items but they were the little one-off ones and then the Lodge has one big concrete project left which is why it looks behind compared to Hearthstone but if you looked at the lists he's been hitting a ton of items so it's a little bit there's stories behind the numbers for sure so then the need is kind of underestimated because of the quantity of costs but some of them like he puts in costs for labor if Kelbin goes and does it it doesn't actually cost us anything but it has value to the improvement so it's a little bit it's not the most perfect calculation but it still gives us an idea of the level of work that he's done so this is more what we're working on in the background is to try and get these done as soon as we can but also considering staff capacity and then in some instances for the big ticket items capacity and ideally we want to complete this student's box level until 2030 then I mean completing 45% of it in the first years we wanted to show that we're taking this seriously we're not blowing this off so also please just accept this let's move on but that's actually pretty good so that was the update so according to the LHA side we've fulfilled the voluntary compliance agreement to give us final word and continuing to do projects going to number 7 anything for the resident quality of life nothing for staff I do have an update on the CARES program we had that meeting yesterday with the CARES team of the city and so we're going to have a representative from the city at the company of conversations tomorrow this week to help residents who qualify for those services that we're sure to meet to help them get back going there will be some ongoing work to help get the LHA residents and then the larger housing trust culture residents and any other cultural groups that are not qualified for that but there are some changes in the LHA side for the program but we've got that conversation that's going to number 8 LHA report update on operations operations report some sleep work down here thank you my best so we have we have our usual vacant units that are for math we're still waiting to hear from the cleaning company about that that one sort of innovative cleaning procedure is going to be working and then, so forgive me I'm trying to fill in for things like that she knows way more than I do but we have a lot of properties that are occupied now 100% things are going much better we moved our maintenance team around we're hiring for Fall River Spring Creek what we think that is going to do really good with properties we're also working on the landscaping company we've got the bids in for that that I need to review so we need to get an landscaping room for the spring season looks like the briar would we haven't troubled the 19 lineup the four units are available to us again I think with briar wood we have one unit that just needs some paint we talked about this morning we need to repaint inside and do a couple small things and that will be ready to run I think the briar wood is part of some of the work we do well, two minutes just like that two minutes I was trying to remember how many we had there and then I think we had the other two that were recent which means the things so it's kind of online I know one of the things that we talked about when we had those openings is talking to Jennifer Siegel and seeing how we can get potential requirements in that actually follow up on how it's in the values community project because that also the quote managed the property but we obviously have our rules to go through how we do it so we have a few conversations about who you have in these houses how you do the management and so who's the maintenance person so that property gets split between the village on main and briar wood and Patrick they just did the switch of all the maintenance team that did move from property property did that on April 1st with Patrick taking on the supervisor role so Lydell is at Spring Creek I always get Spring Creek I ask them that I was neighborhood senior Randy moved to the suites Kelvin still had logic heart stone and then we hire Spring Creek so we know that you guys have talked a lot about the flooring that was over there asking them senior we're reaching a critical point so I have four active insurance links that we filed one each for the professional liability and general liability policies and smaller Palace and the architect Palace has looked in the material supplier so their insurance company is involved now as well we are looking internally about what steps to take to make sure we don't get too far down too far away from that timeline to make sure something happens I just spoke with Doug Spine yesterday trying to say how do I get these insurance companies to move how do we fire and make sure this is happening we've got residents complaining family members of residents complaining it's affecting lease up because we need a plan and so the materials supplier wants to talk about options as well because at this point we've got to get something sorted we've got a lot of past that we're going to take there are timelines approaching where we have to make we need to take certain actions and so we are working on taking those actions based on the timelines and so I think we're going to schedule an executive session with the housing authority we're on the 16th that's the next Tuesday we're going to figure that time now it may be good for us to do the joint executive session and we'll see if we can get everybody to do it but there's just deadlines coming and we're going to have to take certain steps which I actually do think will accelerate all the processes right but we're not exact so we can work together it's getting serious I mean it's been serious for a while but now we need we need people to move yes operation and giving direction for attorneys to start carrying certain things and I just ignored the convention questions on operations part public health safety updates alright start off with the security company at the sweeps or mostly at the sweeps and going around I'm added to that report I feel like they're doing a really good job one of our presidents at the sweeps actually called in and thought someone was breaking in and that was actually security so with our guns out and security saying no good response but I'm added to those reports I feel like they're doing a great job making sure things are secure we found open doors at village on main they're doing a really good job and I think I talked to Chad Daley and they also service a lot of other properties here in town so they have a pretty good idea of like current trends and what's going on on the multi-annuals so sir how often do they get each of the properties once a week or no they're there every every night every night on the weekends so when we don't have staff on property we have them going and checking so so we so we we had we tried building attendance and building attendance wasn't working so and then we had that they could season those building attendance so we just eliminated those positions and we're moving that funding over and then we and then we had to use our achieve our balance over to carry us through this year and then that will budget in next year for the other properties it's it was really interesting so when we had the situation and drove the decision and Sarah can jump in where we made the decision full security because it was literally threats and and we saw the building do this and then we ran out of money or we didn't we said okay we're not going to do this and we pulled security and saw the building do this I mean and so direct correlations and and to just the the atmosphere that was going was interesting and and I'll put Sarah down I've seen them interact with people and they actually get along really well with the residents and so it's not like it's oh I'm security and I can they talk to them I mean it's really this unique symbiotic relationship that they have with each other that is interesting to see because when we initially, when the previous LEJ had security there it was completely different and so for us it really is you got to get the right company and how they work and then I think part of what we're able to do is structure the contract to where we're looking at all our properties so prior to this company and prior to the city LEJ had security this week so it's basically they slept on duty, the officers would find them locked in a room no one you know so and then there was a key issue that's that was really like really spiral folks were keys in their mental health conditions and people more than one person say oh there's people in my unit so long story history there but now with this company they built those relationships when they came in and you know they know the players that are bringing people into the building they check the logs they knock on the door if they're there after the time that they're not supposed to be there no granted do they open the door for them? not necessarily but as it knows hey there's there's more eyes here so I think it's been a tremendous time well they had body cameras so in the interaction they had body camera footage and what's interesting is I had a chance to number if I needed if I didn't have Sarah I could call them anytime I don't know tell me what's going on and they said detail reports every night of what they're doing and what they're seeing and they already helped us catch some situations that could have gotten really really bad really fast and it was you know one was they see someone walking in with a gas can and you can't have a gas can in your unit so they're like you can't bring this in they then tried the gas can down to the pergola where there was a smell of gas which means they're probably doing something else and then you get the gas in the unit which then led to this check to when we did the proper noticing and got in they'll probably make the proper well it was a mess I don't know if they were talking to our narcotic detectives they weren't so sold on it but there was just too much an issue there to say that they weren't using it for drugs so but they were it was security that alerted us to that so we never would have seen that in our previous operations and again the advantage for us then as you deal with the issues in the front end versus letting them get to the point where you have like significant reaction so anyway what's interesting and this is something we're seeing now citywide is that like double digits multifamily complexes that are now having to do the same thing so this isn't just affordable housing this is even market rate housing where they're having to bring security and it's not unique to a lot of I mean we're seeing cities from Fort Collins to South Liberty and they're now having to do the same thing because of all the challenges so we need to when we think of future projects probably budget for it then the financing piece and then once we get the cameras in they will have because city and city can just leave them there we'll actually have access for all the cameras of all the properties at that location so not only there but all the cameras for all the properties which is great so security is working great moving on the meth property craft the company that Laura mentioned reached out to them last week we're waiting for Lisa to get back we're going to discuss next steps where we're at with the cleaning over one of the suites they had one of their basically the person that did a lot of the boots on the ground work she quit so now some of their executive directors are having to get involved and so the plan is to meet with them either later this week or early next week to really dive in on where we're at and where we need to go the cleaning company yes, property craft everyone's a hero they explain in depth they do a different type of cleaning so it's not all the demo so that's good we've got that going we've got two new meth detectors that one is at Village on Main the other is at the suites and monitoring those getting some good indicators of some activity so what do we do like the one at Spring Creek we did test the wall and so now it's like are we going to use property craft and that's why we really need to get them to come and meet with us because we have some needs the batteries on the meth detectors no problems anymore they change that platform out to this newest version and we're in a good place with that let's see any questions on that piece I mean again this is more preventative more for us to see if these things work we're seeing that they are what's the kind of next steps that we want to do with the meth detectors well I think Harold wanted to get some from the city bathrooms and really analyze that and I tried to follow up with Doug on the cleaning of some of them so I think he had property craft clean the memorial building bathroom and I do not know where they are with that but I think move into the bathrooms and then eventually we're going to get yes we're going to get 22 or 23 put some in city bathrooms Doug so property craft that our risk manager actually he's the one that found it and so we're going to put some in city bathrooms and he was going to clean some of the bathrooms not clean other bathrooms so we can put some clean areas and unclean areas to see kind of what what's going on and what we're picking up and then some of those we're actually going to put in LAJ properties so have some that once we have clean once we have a clean unit then we'll put that in and we'll have at least in over those units and then now that we kind of so the battery issue is the only lingering thing and we now know the battery issue is directly connected to city coverage so if you have bad cell coverage you're going to kill your batteries because it's constantly trying to connect I had a conversation with Greg anyway so he and I had a different conversation last week and he is interested in looking at those and maybe just installing them pretty quickly just installing them on Christmas too as we get started because they're having similar issues in Christmas they just have two units that they have to clean and then kind of taking that approach then as units are cleaned or as we get through certain areas then we'll just start bringing them in putting them in existing units we got to be really careful because that can snowball on some areas so kind of just dropping in on what's improving it's just kind of our approach every order does 22 units that matter we're waiting on the battery and now that the batteries are there then I think I'm going to have to go on ordering this one now I just haven't had a chance to show this to you so Sarah like saying that you notice a couple that have just been up in main areas what's the actions and when we see that do you like the security of that information and tell people to like get out of there do we just note that public places are getting some dings or some concerning readings you're like basically what is what's the point so no security won't have anything to do with the map detectors or any of the alerts we get I think it's more so working with Doug's fight in risk on we're going to clean them right and what that looks like and that's why this company let's say it kind of more settled in Longmont will probably be who we work with but that's we don't know that for sure yet I think I'm more preventative yeah it's not like a situation where like like individuals are able right it's just like general cleaning and stuff that you're doing correct we're not going to use this as a tool to arrest people or anything like that yeah no I knew that I was just wondering if you see like I don't know if the doubt is coming up yeah you know person or you know people and you're pretty sure that they're associated with some of this info like it basically if anything happens it's very close to the lock I think we're still working through that at a leadership level yeah conversations are being had and I think this evaluating each situation will definitely be different and that's where we just need to have some protocols set for what we do these things are crazy sensitive and that's part of the challenge and so I think what they're learning and what they're capturing from the market is kind of what's active use and what's not active use because literally somebody can smoke meth outside and then when it gets on their clothes and they walk by it will trigger right and so that's a but again we're not using this from a criminal standpoint and we're not even really using it I mean it's not like oh your unit test I mean it depends right so if you have a clean unit and all of a sudden we have the abandon and this thing starts going off that's one point where we have to do we still have to do it within fair housing rules and everything else and noticing and things like that it's not like we can just act on it and so every situation is going to be a little bit different but I think what we've heard from Dan is it's really the minimizing people who will sign a lease that know that it's a thing I mean that's the value of this is really saying this is in there you need to sign a lease and I think what we're finding is that people will if they know that that's it really and in my case they'll figure it out and do it out like do it outside I mean we're even seeing that with marijuana like I mean it's happening we'll just throw it out there if you have residents that smoke marijuana and they do it in public and take the risk of getting caught in public but they're they know that they're violating the lease if they're smoking in their unit so for the ones that want to comply right and I think you know I would say I mean we've had a lot of conversation with people recently and I would say that and I don't know if the numbers of meth and hysteria show this but you know I would say 95% of people don't want to lose their housing and so they're going out and they're you know if marijuana is a medical issue for them they'll go to a friend's house they'll go out because they don't want to lose their housing and you know there's another component of you know it's interesting I kind of stick back and then they'll like just use that because that's a different issue for us and because it doesn't the damage of the smoke and the unit needs other things and so you know while and it's hard to call a lot of the states that have realized marijuana when trying to balance the federal regulations that exist on these properties it's incredibly hard to deal with because people don't understand those nuances and it's like I would just use that and there's no way we would ever be able to figure that out and you still get what you need from it and I think that's part of kind of conversations but yeah it's interesting we've met a few that said they're taking the other risks right but I'm not going to point them in a different direction I'd rather them not use it in the property you know they're not effecting the anyone else's I mean smoking their car they're not effecting other people and sharing every bill they share a violation but you know you can definitely smell marijuana when it said property like sweets right so would it ever be smoke-free the entire property that's a hard one because that's like their vice yeah so I mean you know when you look at it and the property I'm sure you're a smoker but the property is not the campus is not because you have areas where there's smoke well we can't provide specific designated some of the areas for li-tech rules so we can't encourage it by having like an ash tray out in the patio area it's it's an interesting line and then it's certainly a PSH like when we went down and did that a royal village tour in signs and everything allowing smoking in their common courtyard and I said how do you get around li-tech rules she said if we don't let them smoke they're going to really really struggle for those that have serious you know it could be substance abuse, mental health something that helps them cope so it's an interesting line that's what I was going to get to so we know we got that again and you know I have a lot of friends that are dogs that are different types of recovered and they smoke and they know it's bad for them and they're like yeah but what I was doing was worse and so we have to balance that because honestly the residents smoke out under a burden on them a lot of these properties were seeing that are smoke-free proper peak north main they are smoke-free campus and how many people do you think are complying like when you drive up there when it's cold out you can see the cars lined up and they're smoking in their car but those are a few of that large community so it is a fine balance it's like pick a poison I love the trail we have the smoke-free the the what? the city trail that's going to be the greenway trail the greenway bell are you allowed to smoke there like while you're walking who's going to enforce it so you know yeah if you're out there's a principle of it then there's the reality like if you're smoking marijuana and someone calls us someone in the greenway out in public we're going to go to that but cigarettes yeah it's a classic you know the council's got really good about talking about this oh you want us to create this we just need to enforce it because when we look at what we're responding to we don't have time to go enforce smoking cigarettes we've got all these other calls coming in and the council's actually gotten better at really assessing enforceability versus just putting in our role in the safety of our role so yeah so I just wanted to point out Lauren if you get into landscaping plans move it forward I'd love to work with that on with you because I do see all the plans ahead of time for DRC and planning but that doesn't mean they listen anyone listens public safety has to say regarding like set pet and future problems and all that good stuff so please keep that in mind and then last but not least cameras I got an update yesterday from Chief Brown that the cooperative group you already know this I just wanted to tell everyone where they came in way over what was reasonable so we're kind of back we still have options I don't know what those are because I'm not in it so I decided last week that where we are is we actually heard what we learned now so we didn't really know so we're going to go out with a very specific bid on the video management system and the types of cameras and we're going to leave that bid out for 14 days and then we're going to close it and we're going to move forward so it's just yeah I asked everyone I just said bid it and now I know what we're going to do list of equipment that people will be using and and on going and on going cameras and BMS and on going all of those issues so so stay tuned yeah cause we also heard for your sake while we also heard that the cameras don't meet the federal requirements of the good the way that we're thinking and so so is this a long for the ride we're working at real time if it will be bid with federal included then who should be able to just reimburse based on that in the basic form that's why we made the decision on the bid the cooperative was bid under federal requirements but they were essentially holding this hostage because they're one of the only companies that were and then we get some due diligence to check their numbers and it was like $150,000 more and we're not we're not going out of this room so that's all I have unless anyone has questions for me I mean as far as foster service we did have all of this work pretty hard last week we had a missing person from this week which we went and the big question was would we do this for anyone else in our community and in fact we would if this person lived anywhere else in Longmont we had a canine track we had drones out come to find out the sergeant that was running the drones took a break about 5 in the morning went into the 7-11 down south or Circle K the clerk was like we checked all gas stations around the city and the person was like yeah, she was just here so we'll be home she walked right in so we were able to find her and we placed her in a mental health home for the reasons that she had left and so that was a late till 11 o'clock or at least one morning it really showed how LHAs were in public safety and doing their due diligence in situations like that because I without having that conduit between myself and a property manager in public safety it belongs to things so we're able to do things in I think more real time and make decisions now versus waiting an hour waiting 5 hours so it was a cheap in this that was a good yes but she'd never done that before so that's one of the reasons we had a lot of questions so Sarah's position I don't think we can talk about it but Sarah's now off to see part of the time so now she's not only doing the housing work she's also tasked with coordinating parking rangers code enforcement and bringing together all of these issues really when we talk about center of excellence models it's really leading and creating a different center of excellence model that is more community like so as we see issues I've seen traffic on one recently about competing so touching base of all of these and bringing it together making sure we're working collectively and not managing our own individual issues in our mind so I think there's a really good tie-in with the housing authority because so many of the housing authority properties are adjacent to or near other city properties and so we're really starting that process now and seeing how it works so there's going to continue to be an evolution in what we're doing and I think generally about Grand Prix multi-family housing is understanding what the impact is because similar to what we've done before, we may need to look at more resources into that world because that may help us again announce the prevention of working family here and so where we're replacing our resources is something that's now from the city side starting to circle in my mind there's a lot of private multi-family complexes that are dealing with the same issues and how to be kind of collectively start working in the same way with each other because ultimately, if I will draw it down probably for sure this is a community that we're able to do that so things that we'll be looking at thinking about over the next two to three budget years alright, any updates from the executive director? Is there a word? Is there a word to go? Is there a word? On the vouchers Yes, someone gets a victory that all might be lose the voucher and It depends It depends It depends what it's about So I just called in the case last week that wasn't really said in the market place but they're using an LTA voucher to lose the voucher I'm concerned about whether they would lose the voucher The input that I had was that if the page was suppressed even if they were invented then they would lose the voucher That's what we're seeing That's what we're seeing So what we do we just make a change last It goes into effect in August So we made a change because one of the things that we're seeing with our voucher holders is So let's say you pay $25 a month as part of what the voucher takes We're literally seeing people run if they change their voucher holders for $150 because we're paying the majority of rent and they're not paying their small fees So there's a change coming in that gives us the ability to try to help manage that a little bit So there have been cases where people have been made aware of it and they didn't lose the voucher because it wasn't something that would require the voucher to be removed So in particular this particular case I don't know How does it know about this one? I don't know Okay The question is it was a substantial violation However, the record is being suppressed because it wasn't you guys making the decision that it was outside So that may be different sometimes we do know about it because then we have property managers with good relationships or that they talk to us and so in the case if the property manager said here's what's going on and it's a substantial violation and under the HUD rules it triggers but they need to lose the voucher then they will lose the voucher So the concern that I have is that the attorneys tell me they've been told they're going to lose the voucher so the record is suppressed technically we're not supposed to know about it in this way even if you find out what their party might have done technically the record is suppressed so it's not supposed to know about it I'm kidding it's when they do um annual recertifications they'll pull police records which if this is suppressed if it's not impacting their their background check then it wouldn't trigger when they're doing their recertification of the voucher but if it is something that it would have a record outside of just their landlord record then that's what we would have to see So as I understand crime free we don't have to be convicted of the any circumstances um so due to the laws changing so it depends on what it's for what is the arrest for and you're right property managers are not unless it's drug related I'm not seeing 10 days given just for an assault charge but if it's drug related I'm seeing a 10 day without a conviction because a conviction is going to take who knows how long it can take 6 months a year depending on what it is so if I understand what you just said they would pick it up in the recertification if they were trying to go well if they weren't trying well if they were trying not to go through the cases I'm only concerned because I'm a little concerned that if we're telling people that they won't you know if it's oppressive they won't narrate an eviction and it turns out it does technically we're negotiating deals here that are unfortunately I think it depends on the situation because if it's the one I'm thinking of there's something else at play rather than just the eviction so we should probably talk about it that's a hard piece because they're also specific they're not always and it's the circumstances of the situation that it comes into play because so a lot of times what may happen is you may have an eviction occurring because of lack of pain or whatever it is but tangentially connected to that there's other issues that are triggering problems with the voucher themselves whether or income failure to report other people living in the household all of these other things that then actually triggers the loss of the voucher but it's not necessarily the eviction but it's the overall process that brings those things out in terms of how you feel in this situation so and that's a criminal check and some other things I'm sorry to think about but that's fine so if it gets let's say the landlord agrees that if the person moves out 30 days they'll be taking the eviction will they still be on the hook or lose their voucher for the reason for the eviction or a criminal arrest because what your time is they can pick it up and resort eviction if it's still happening I had a question when you was there were you still here with the court listening to our court she courted then and it was like she courted with like Kevin Arrested she was there like they just hold it so I think it depends on my agency I mean so I've had Tana this one Tana she her voucher she courted in Well County but she was charged and before anything she wasn't convicted but they hold the voucher so what you're saying is it really isn't time for the eviction it's time to separate her out and she had to move because she no longer had a voucher and could have been arrested she'd left I didn't have her so in the case that I was involved with even if they wanted victim he's still at the risk of losing his voucher because he had to get arrested and they're on the crime-trucks program so it's a good process okay but I mean there's other times where we've had a situation where we've actually done the other side of it where we were having challenges with an individual and a project-based voucher and we needed to go through that process and we did but we actually facilitated a housing choice voucher for the individual for another location because it was really the circumstances were more vocalized and so it's a hard question to answer because everything is so specific to the individual situation and what they're doing because we do try to do that because we know what people are being held but sometimes you have people in certain locations that it's the location that is creating the issues and so what you try to do is then facilitate them to be in another location in order to be successful so it's a hard question to answer because we've done it the other way kind of the other way and then every agency is different so that's part of the challenges I mean here you have LHA you have BCHA you have DHP apparently well-accounted that are having vouchers here and every one of those organizations has a different tolerance level in the way of what they do and so I would say the simple answer is call us and we'll be having to talk about specific situations because I've seen it all over the board and sometimes there will be a super criminal act that we're notified of when you look at reports which are reports in public you then find out that people living there that aren't supposed to be living there which then creates a different problem because then there are false finding documents that are making a termination on how much money to get because that's also based on the people living there and the incomes of those people are making and I see that and that's a different issue because then that just triggers a different process so yeah it's kind of unexpected but I'm totally concerned about what people are going to be told I don't think you can blanket saying you're not going to be told but I know that's kind of what they're going to be told yeah I think what we'll do is we'll talk about understanding specific circumstances and I think what I would say like Susan and others is if we're in that unification world it's okay to just go right here folks scene you know what you think and we can give a more clear answer to each individual situation Next on the agenda, any other business? Oh I did have a good conversation with the news last Thursday yeah last Thursday about the funding that they've been receiving for any city vouchers and so we want to get involved in that and start figuring it out so Eric will also be in with his a year and then we're going to start working after his office in terms of additional funding so I just want to throw this out and maybe get some guidance here on the shopping route that we do so we've been at it now for about a year and a half and we have been to the suites twice and nobody's been there so I'm wondering if we could just take them off the list because unfortunately sometimes the drivers who seem to think that they have to go down there anyway just in case somebody's waiting which is not what we really do now I know that Mayor Peck was definitely her concern was not to include them with anything else so Kim I thought of some things that maybe we could kind of look at differently but take them off of that list that freeset driver up then at two o'clock so he can do other routes that don't come back on costumers or would you rather we wait till the end of the year for four years or we have a coffee conversation there tomorrow we could bring it up and gauge interest and maybe the people are just not aware to see if how long has it been since we've had anyone who was there pretty close to a year so we've never had anyone we had one person go one time we've had a couple of people who have signed up and they're never been ever there it's the same lady and so I know if her name shows up on the list our chances of her being down there are very slim we do check to make sure with whoever's there if we can get an answer or have it be a call and now there will be a manager there which will help because before so the situation will be like hey no show two times in fact I'm going to show the person I don't know it's just a thought we can go through the end of the year with it still showing them our sheet of paper I think we need to figure out how we do that if we've never had anyone in a year then I would say we need to cut it but then maybe we need some more to say if you need it then you need to let us know and figure out how we facilitate it just doesn't make sense for us to keep things or if they're not there and I know we're communicating I mean I've seen the list so coming out of October we have Zinnia from number two so they may change it same little money now and then see how pretty you are in my life this talk about it tomorrow I'm trying to see you know everything that we don't know is where how microtransmitters can impact it because when you look at different demographics different demographics are used to different things and some things are more reasonable and others are you know I think the one thing that I've seen personally is I think most of the folks that I've interacted with sweeps are pretty efficient right now if you know Sarah would you agree? I would and they may be more apt to use microtransmitters because it fits their schedule and what we don't know is some words some don't work and I mean it could just be that time doesn't fit that location so it may be the microtransmitters actually dissolution for that area once you get started so what do you mention too seniors consider it also socialization time too right it's just a different you know okay but yeah I agree I think we need to do something that's right I agree I agree that's right it's just and maybe we can facilitate call and ride maybe if we're not doing deal or saving money maybe we look at facilitating and giving in the call and ride information that they need and then making use that because and then there's a small fee but if the people that are calling that are signing up are going and they're not going and then accessorize is free for them so it may be that accessorize is what we need to use to fill that gap so let's get with fill and then kind of work through options and then bring those microtransmitters to you if that makes sense that's the other thing the microtransmitter vehicles will be ADA so so business is usually what we want to do well no, I think if nobody signs up don't go and if someone does sign up I think it's perfectly acceptable for them to be a driver for the driver and maybe Johnna can reach out to the resident and remind them but we'll do it on our side is make sure that there's somebody there whether it's Johnna or somebody that there's a person that they can contact and if they're not there then we'll just go work here that day so let us figure out operationing how to help this one but yeah I think I agree with you we don't need to pay for it any other business that's a churn at 10.40 everybody when you come over here real quick sure do you need this today? yes