 It is 9.12 and we're going to officially have a call to order. I'm going to quickly add something to the agenda that's not already here under new business. It's C, press information, board information. I'd like to add an additional piece onto the new business talking about board commission orientation in which Connie and I attended and parliamentary procedures. So we'll discuss that under new business. At this point, I'd like to go ahead and start and have us review the minutes from the previous meeting. And I'll give us a few minutes to read through those thoroughly. Jennifer, last night. Thank you. I'm sorry. That's okay. Great. I understand. And it wasn't with any of the seekers, so. Okay. You asked for a minute, ma'am. Well, it's not just me. That's one of the things that we're going to talk about. So. And the second here is that the minutes from the previous board meeting are approved. All in favor? On to the house managers report. We had a good February. It's really entertaining and wonderful that we're still pretty close to being in the black just the second month of the year. So, I think that's very encouraging for this year's business. We did 21 events. We did have a few cancellations because of the weather in our clubs. Either they just didn't show up or they canceled ahead of time. They're elderly. They look out the window and if it looks bad, a lot of times they just decide not to come. That's where we're at. It was. And especially my group that meets in the auto house doesn't like the snow and stuff. What group is that? It's one of my old stitching groups. They're called Society. I'm still trying to figure out everybody. Who's who and what stuff. Yeah. It's called Callahan House Ladies So Society. Okay. And they're actually a really small group. They're seven people and they moved to the auto house a couple of years ago because they didn't want to climb the stairs anymore. But the complication of the auto house is that the driveway takes a while to clear off when it's been shoveled and piled. And they don't want to fall. So they often make a decision not to come. There's that. They probably got their hands full. Yeah. Well, they don't have big bags. That's right. Thank you all of me. If it's snowing, just assume you're not coming. Yeah. Okay. I have a quick question on this. Okay. So, on our groups that are here and listed that come, are they listed and open to the public so that people have access to those, to those clubs? No, they are not. And most of them are private clubs. They're private clubs. They don't take openings for the public. Most of them. The bridge groups, of course, are science-yielding delivered because they can only play with groups of four. Some of them are non-groups. Most of the stitching groups are also closed. My domino group is closed. The only one that's wide open is the book club. And she does all her own advertising. Okay. And anybody who wants can come. Okay. I just wanted to have a clarification. Yeah. For the most part, they're closed. And if they're not, the person that approaches the person in charge of the group. And if somebody asks me, I refer them to the groups. Okay. Twisted situations. Twisted situations. They kind of aren't. They kind of aren't. So they do all of their own recruitment and member management. And all we do is collect the dues and make the house available. Okay. But we do have a list of which clubs meet here. Absolutely. Would you like the list? No. Well, actually, I would. I just want to make sure that I don't get to that in a minute. I'm sorry, Kathy. We'll go ahead and continue with your manager's report. Okay. But that was a question. And if I wait, I'll forget. We did post it in the building. Okay. Right. Every month. We had two city events. One of which was our board meeting and the other which was our sponsorship meeting for the fundraiser. We had 10 clubs. We had four revenue generating events, which for February is like a modern miracle. We did have one photo shoot, but it's in the revenue generating events because they paid. And then we had one other event which was there were a couple of high school students from old Columbine that were doing a project on haunted Longmont. And they called and asked if they could interview somebody. And since Dory Spence was doing events both in just January and February, I had them call Dory and Dory agreed to do an interview with them on film. So they came and met with Dory and filmed her on the haunted history of the Callaghan house. And we did that because it was related to a school project. We did that for free. We had 40 inquiries in February, which is up from last year. Nine by phone, 29 by email. And then we actually had two walk-ins, which is also not normal. In the Fedwork photography, we had one paid photo shoot, which was, it was four kids that were going to the Tim Tebow event that they put on for kids with mental and physical challenges. And it was like prom. And because of the weather, they wanted to somewhere inside to take pictures. And she called and booked an hour and she came and took their pictures. They were all dressed up. It's so exciting. And then the interview that we talked about. Our email distribution was kind of interesting this month. We had one that just came straight through email. One from Wedding Sites and Services. Wedding Wires, still a winner with 13. City of Longmont, we got eight. Event Tech did, we got one. And we got five from the knot. Which again, that's planning, which I find very encouraging. We're getting some traction with the knot. We only have 179 guests since February. We have three new revenue generating events for 2020 and none for 2021, which is pretty normal. We had one catered event with four guests. The city event value was $467. Ben, do you know what that is? Do you know what that is for last time? Well, because we didn't get almost no revenue from the clubs, I've been trying to quantify the value of their time in the house so we could at least compare it with if we rented it. So when we have a city event based on what portion of the house and grounds they use, I just calculate a number based on the amount of time from setup to the end of cleanup. If we rented it, that's what we would have. We need to keep track of that for grand reasons anyway. Yeah, I have it, I have it all. And then the club event value was almost $4,000. We're up to 24 revenue events booked in 2020 and two in 2021. Forestry came back again. I thought they were done, but they came back again and they did all of the trees on the street. So they spent a whole other day here working on the boulevards, trimming the trees on the street. Is there any way that we can send a thank you and appreciation for what they're doing? I did send a thank you. I could send another one, but I sent a note to the gentleman who's in charge of Forestry now. I'm visiting, I'm calling blank right now, but they did a wonderful job. It was Ernie. I sent a note to Ernie and told him I really appreciated their hard work and I really appreciated them being proactive and coming without being asked. And what he told me was that it was a pleasure to work on trees that had been so well maintained, that they didn't always have that opportunity. A lot of the trees they worked on haven't been taken care of and they just like to come here. I think it's great and I think it's important that we keep a good working relationship with them. And so thank you. You've been showing appreciation for a job well done. It's so important. We'll wish you the bright end. Karen, I hate to say that this falls on you now because you're doing the thank you notes. Can we do a thank you note from the board as well? I appreciate it. I did do that. You did do that? That was right after last meeting. Oh, great. Thank you, Connie. I appreciate that so much. I got attracted to that wonderful thank you so much. They do such a good job and this time they haven't been proactive in the past. They were always reactive and I got very good responses from them that it was more I would call them and they would come. This is the first time since I've been here that they just showed up, which is refreshing. Wonderful and let's just keep the working relationship positive. I'll call them too. I'm going to talk to the person that replaced Ken. I really didn't replace Ken. Ernie oversees everything on the ground. Ken's replaced when I had a talk to him. I'll call him and tell him. I thought Ernie did a good job. I'm pretty sure that's what they announced. I'm pretty sure that's what they announced. Yeah, we'll all look at it too. You're the new person. I will find out. I'm pretty sure Ernie thought Ken's done it. Ernie got it. I'm pretty sure Ernie got Ken's job. I think that was the investment. What you mean? As far as the stove goes, I'm still discussing the installation with the vendor so we can get a quote for the delivery and the installation. They haven't come back circle back around since before I left on vacation. So I'm waiting on that and I can't order it until we get that settled because it all has to, if the stove gets here before the installation stuff is resolved, we can't do that. And the other thing, I took a hard look at it yesterday again. There is not a shut off valve for the gas behind the stove. So I'm also going to call facilities or put in a health scar with facilities and see if they can come and install a shut off valve to make this whole process easier. And technically we should have that in place anyway for safety reasons. There's a shut off for the house. And honestly we have a lot of those issues with this house. We can't turn the water off without going out into the street. So there's a lot of 125 year old issues with this house. Sure. But if we can resolve some of the safety issues while we're working on it, then awesome. Safety is a big deal. Wonderful. So I'm still working on it. I did do a final walkthrough on the fence with the painters. They did a few touch ups. And Chris Davis was going to go ahead and issue payment for them. So that's all done. And just as a side note, they painted our kitchen post. I walked in and I was here the last day they painted. And I talked to the owner of the business and I said, you know, is there any possibility you could paint this too? And she looked at it and she said, oh, she says, that's going to look really bad. Once the fence looks beautiful, that's going to look awful. So they did it, they painted it. Wonderful. So that's all done and we have the extra paint. And I have a phone call from last week from a welder about fixing the north fence. So I'm working on that. Okay. I went to a camera class on the new camera. And that nice camera in Denver and it was fascinating. The things these cameras can do are just amazing. So I still have one more class to go to. Plus I have a 30 minute review one-on-one with one of the guys from Mike's Camera. So I'm working on that so that I can figure out what I'm really interested in is like getting burst pictures and figuring out, you know, the things I can do to make the pictures better. So thank you, Kathy. That's wonderful. The camera is amazing. So it was a steal. It was $500 off. So we've got, we're going to get some pictures. Is there any way that you can have notes or share that with Jackie? So we've got the... If anything happens to you, we're in trouble. They're really good news is there's a really good manual. And Mike's Camera does these classes periodically. It literally was a guy from Lumix that came and did the class. I think it's what a great community. And again, thank you for hearing that. But again, okay, how do we make sure... We've got this great camera. Let's make sure every... If something happens, we'll have to bubble wrap you. I don't think the camera is that old problem. The camera is like the least of the problem. And Jacqueline is learning. She did a great job of covering for me while I was gone. I had all these lovely little outlines of everything she did with attachments. Jacqueline, so you prefer to be called Jacqueline? I'm still learning. I apologize. It's all right. Okay. All right. So that... Oh, and I had a lovely lunch with my son and his partner and his partner's mother. And it was super nice of them. Good for you. Late lunch. They were all sitting there eating when I got there. Jacqueline's new desk, her phone, her computer and her monitor are all set up. It's amazing. And it does slide out the door and into the closet when necessary. So a little bit Harry Potter-ish, but we absolutely have a place to work. She actually has the nicest room in the house. She has the balcony. She can hear the sound of the sun. Nice. It's also the hottest room in the house, which will make you happy because you're always cold. Oh, it's hot. Oh, that's right. I feel like I'm getting a switch through. I feel like I can open the balcony door and get fresh air. We're getting new air conditioners this summer. This spring. So that's the other thing. We have a few things we need to work on. Like she needs new drivers for the color printer. But it's all... And we're getting her an ID so she can have her own email. So all of that is in process. And she actually has a city phone because now that we have next flight, we can... She's actually voice over IP and she's plugged right into the router. And it has the same... Basically, she can't receive calls on it because... Actually, I don't think that... We can only call out because what I didn't want to have to do is keep track of two phone lines and two message boxes and that's just... But the good news is she and I can both be on the phone at the same time. It looks like we're both calling from the house number with the caller ID set up from Callaghan House. And we have our own workspace. It's because we were constantly fighting over the desk. It's crazy. When your arm rusts, it's the big arm rustling because I work on it. So I thought I'd give her a chance to learn Word and learn Outlook and get up to speed up calendars and do that when she has time to do it around her other duties as opposed to trying to dodge me in the process. And it was not a particularly expensive thing for us. We pay for the desk. We pay $130 for the phone and the monitor was $185. And we already had the laptop, so we're in business. So it was good news. Sam and I met with Christina Sims. She is one of the people in the city that has been particularly successful with grants. So we sat down and talked it out. The ins and outs of doing grants. She had some really wonderful suggestions both about getting the grants and about administering the grants once you have them. And some interesting commentary along the lines of how to use the money we're already spending to help us do part of the matching funds stuff. Which kind of helps us and kind of does us. Well, we still have to have the money. But the good news is if we raise a certain portion of it and we had some of it in the fund, we could use some of our staffing, some of the money we already spent on the building, some of those things to show, at least on paper, that we have the matching funds. So I thought it was that she uses staffing stuff. But a lot of her grants have been for programs. So I'll spend some more time on that. And when I have a better feel for how that's going to work, we'll talk about it some more. I also had a very preliminary discussion with Jeff about maybe using some of the PD-145 funding for part of the matching funds as well. And a discussion about seeing if we can't get facilities to cough up some money. And or do a one-time project. But that's all so preliminary. I don't want to spend a lot of time on it right now. And Ben's going to be part of that process. The budget's kind of here. We're going to work on some of those things. We at least have the man as a request. There is any distance CIP for the things you're talking about, but it's unfunded. And probably not like that you have funded. But Jeff thought we would probably have better luck with a one-time funding and or some PD-145 dollars. So we're going to sit down and have a discussion on that. I think that's kind of where we're heading kind of in the one-time funding effort. Yes, my understanding. Well, it may be some combination. We'll continue with both. We'll continue with the CIP training. Get that done. We'll continue with one-time. So we'll just keep trying all of our avenues. Right. But one time we'll certainly get pushed. That's it. That's it. That's it. PD-145 ends up being a filler. Yes. It's a difference. April is pretty busy. We've picked up a lot of little stuff. We have a baby shower and two bridal showers. We are getting a lot of traction for the upstairs room at the moment. So that's good news. And we picked up another one yesterday for the 3rd of May. So they're little ones and we don't make a lot of money. But it's all, it all goes in the coffers and it all adds up. And it all creates another set of happy customers and guests who are going to tell somebody else about the house. And that's doing the purpose of the house. So yeah, I'm also advertising. Beth, how do we, I was looking at our website the other day and like our reviews and some of them are kind of old. Do we, when we have people, do we ask for their review? We do. And certainly with the big events. We don't really ask for the little events. So how if we can get some new reviews posted up there? I ask after every big event for a review. But the rate at which they respond is about 10%. So we, reviews are kind of hard to collect. But I have made a concerted effort for the last five years to ask for reviews after every big event. So I think, I think we've got like 25 reviews out there on Wedding Wire. Well, but the problem is, is most of the sites that we're on are wedding sites. And if they do a non-wedding related review, they somehow never show up. So that's, maybe we can get her to a Google one or something, but we will. Google, I ask everybody. Club renewals are almost complete. The questers are going to be here on Thursday and they're bringing their money to the meeting. And there's a few members of the twisted stitchers that haven't been here yet in 2020. So they are paid. Everybody else is paid in full, and it's pretty much done with it. I sent out all the May and June invoices. Payments are trickling in. The July invoices will go out in the next two weeks. And what that is is 90 to 120 days before the event, they need to pay 50% of the expected fees. So I'm sending out invoices for the additional 45-ish percent for each of them. And that's also, it's a lot of work because we have to kind of sit down and dredge our way through exactly what they're doing and whether they're going to have additional rentals and at least push them to make some decisions so that they can, so we can send them a bill that's representative of what we think they're doing. So I've been doing a lot of estimates and I've been doing a lot of rental orders and tweaking. But that's all in process and it's working quite well. I got the Ice Cream Social in Rectrack so that we can do ticket sales through Rectrack at all of the recreation facilities. And I also put it in the Summer 2020 Recreation Magazine, which I'll be reviewing today or early into tomorrow morning to make sure that we're in there. The City of Lama applied their new marketing look. Does everybody, is everybody familiar with that? It's kind of a Southwestern motif kind of that they actually applied that look and feel to the website and asked that everybody take the time and make sure that it works seamlessly on their pages. So I spent some time just going through all of our pages and making sure the links worked and that it looked right. And I did find a couple of very odd links that I'm going to get fixed and I still have some tweaking to do on that. So I'm kind of doing a review of the website in the next couple of weeks. I also met with Amy, Mary from Wedding Sites and Services just to get an idea on how we could do a better job of leveraging our presence on their site. So I'm working on that too. She gave me some really good ideas. We haven't had any event cancellations. We had a booking from the Boulder County Health and Human Services for retreat, which I think is very encouraging because we've gotten many, many calls from the county since I've been here and typically they decide they don't have enough money to do it no matter how inexpensive it is and they don't come and this lady was just tickled me. And they came from over from the hub to do their retreat. Yeah. We picked up another Rebecca Cross booked a rehearsal dinner for June 4th and her mother-in-law, after trying to book over home and not being successful for whatever reason she didn't tell me. She didn't tell me. Really? Well, there you go. She said it was more airy and sunny. Good. Good. Well, she called. We had been working with her and she called and said, oh, we're going to do something different. And then while I was gone, she called back again and talked to Jacqueline and came and took a peek and they're going to do a little tea party upstairs for 20 with Greensquake catering. I think they went to go over home originally and stayed there because they had a little teacup. The train homes. Yeah. So we're still talking. It's going to require a lot of setup because they want to use the house teacups and they want to use our little trains for upstairs and so I'm in conversations with Susie at Green Point about the appropriate level of staffing for that and we're working on it. Okay. And we sent out a waiting sites and services email to almost 300 leads. Eight opt-outs. 16 vows as I have had one inquiry. So I think that's encouraging. All right. Thank you again. Sorry. Just a couple things. We are in the lab. That's basically the message on the first page. It's very unusual this early in the year. We don't usually hit that until June or July. Okay. We're up to 51 events with 516 guests. Nothing truly remarkable about the meetings this month. You can see in the clubs that there were several cancellations. And then at 8 in the meetings we had attendance was down because of the weather. We had a lot of tours in February and we had, like I said, three or four revenue generating events. Laura Lee did her photo shoot for the kids that were going to Temptebo's event. We had another memorial which was really nice. We're picking up a fair amount of that kind of business. Dori came back with her Haunted History tour again and had 60 attendees again. And Jennifer Davis did a stitching class with an instructor from Italy which I was hoping was really glad it didn't get canceled. So all of their crowd was very small this year compared to the ones that they've done in the past. Nothing too crazy about the expenses. You can see Jacqueline's monitor. I haven't got the phone in the equation yet because I haven't seen it build. Trying to start stocking up for summer events. Picking up lemonade and wedding congratulations cards and things like that. We paid for our artwork sponsorship and that's got it. But okay, thank you so much, Jacqueline. Thank you for all your support. So moving forward, we're going to go ahead and talk about old business. Unfortunately, Anne's not here. I'm not sure what... I think we just have to pass it by. Is there any update on the dresses? We're actually... No, there's no update. We are going to go and attend the event. I'm very excited I got my tickets for that. I do have a couple of updates when it comes to that. I have talked to Diane Wood. She is confirmed. She will be here for our walk. I also have a... In what capacity? As an artist. She does the pastel. Okay. And she is done. So she's not going to do a live demonstration. She's actually going to bring our work. She is going to bring our work. And she's very excited. And I'm very excited to have her. She's got a great name. And she's also got a great following, which means she helps advertise the event herself as well. I also have a contact for a Leslie... I talked to Leslie Caprizi, who I was hoping would come and show as well. She's an amazing artist for jewelry. But I have... She was unable to do it, but she has put me on to another lead of Leslie Emerson, who is a lead artist, who has a major following throughout the state. And so I was hoping to possibly get her. I had also seen them. We were looking at... through the minutes that an analyst was also speaking to another artist. I don't want to overbook our space. So that's a concern I had waited to confirm with Leslie that I was hoping to speak with her today. And it's back. So you can send her an email. Okay. I would recommend that. That we just had room for four or five? Essentially. Yeah. So I just want to make sure... But with the dresses, I would hope that we could have some similar cohesion in how it flows visually and textually is what I'm really hoping. And I really think it's important that we can get some people out there that will help broadcast that we're here and open for our walk. So that we'll have a large group come in. And I'm also hoping with the dresses, depending on how many we can get and the type, I'm hoping that we can get a good, possible interview with the newspaper and get some more free publicity out there. I think it's important. And I thought, speaking, I was hoping again to speak with Erin about working with Art Walk themselves and see exactly how we can get them to help advertise us. Well, we'll be on their map. I understand that. We'll be on their map. But sometimes in any case, time can really help us. Yeah. I've been communicating with Brandy Coons. Okay. So the one thing we have to be a little careful of is overselling it so that we have, if we have too many people, then we have a problem too. And we've been getting about between 300 and 400, which is pretty manageable. I think that's the case. But I also know that it's really important that we keep Hover Home active in the sense of a view, even for the people who don't necessarily have the ability to come inside the home. They'll read about the home. And that's important. Well, I will post on Facebook several times that week through the City of Long Island website. Yeah. It's in Hover Home. Yeah, it's in Hover Home. We know what you meant. I'm sorry. I thought, wait a minute. Yeah. It's in Hover Home. Callahan House. I know where I'm at. Yeah. It's just for the day. It's in the... Just ignore that. Yeah. It's in Hover Home. It's in Hover Home. Yeah. It's in the fold-out for the Reparation Magazine for the activity calendar. Okay. So we're present in a lot of places already. But you're right. Any extra advertising we can get? The more, the better. I just believe in being so pro at it. Yeah. We used to do some signage. I remember we put some signs in planters and corners. Yeah. We have stopped doing that because our flow has been very... Yeah. Yeah. And also because it was never... It was really very sanctioned. Shall we say? Just to give you the story. What we used to do is we made some signs. Yeah. And we said... I think they said, follow the roses to the Callahan House. Oh, yeah. Or something. And we would go down. They were on borrowed, or shall we say loan, paint sticks from Home Depot. I went in and asked to buy them. And they said, oh, we don't sell those. And I said, well, I'm trying to get something to do some signage for the Callahan House. And they said, oh, just take as many as you want. Yeah. You know, we don't sell those. We don't count them. We don't, you know, just take what you want. So we made some signs. And they said, you know, follow the rose path to the Callahan House. And we would go out right before our block and stick them in all the planters on Main Street. And then at the end of the evening, we would have to send the people who stuck them in back together so that we got them all. We quit doing that when our crowds kind of got big enough that we felt like it was a We didn't have to do that. a reasonable amount for us for two reasons. One, because it was kind of a pain. And the person who usually took them out was not always here at the end. So we had trouble finding them at the end. And secondly, because it was, it was, it was, it was, we weren't told we couldn't do it, but we were, it was a little frowned on because we were doing illegitimate signage without permit. So, we want to be sure that we're in city code at all times. And that we don't want to be doing the Easter egg hunt except it would be the rose hunt. Wouldn't it? Because it was rose signs? Yeah. So Karen didn't tell us we couldn't do it, but she did ask to not be told we were doing it. Okay. That was, that was severe when we first started to be part of it. Well, and nobody was showing up. We were getting like 100 people. So, we were trying to drum up any business. How many years? We, I have had several people though, like, who, like, got by on a tour and they're like, I tell them, we are open for tours or an art walk and holiday open house and they act like, I never heard of that. How do I know? When did it? And that's exactly what I've been running into. So, it's on the website. I'm on the other thing is, you know, I did serve as the executive director for seven years. And I worked with the firehouse and other things. And I honestly wasn't aware that you guys were open. So, it's from that standpoint of you, I, I wasn't aware of it. And I went to our walk for years and was never aware that we were open. So that's my point of view that, you know, okay, I didn't know about it. There's a lot of people that don't know about it or to me that I'm doing the best I can. So, the other issue that we need to discuss is on the, on the art walk and this is going to chime in with the ice cream social. What would happen if we have to cancel these events with the coronavirus and everything? Are we going to cancel? Are we going to have additional expenses that we weren't, that would occur that would be an issue? No. I think we could easily delay any mankind sponsorships and race schedule. Okay. I think we would have to circle back with our sponsors and tell them what we were doing and there's a chance some of them they want their dollars back. But I don't think, I don't think there's a big exposure. Okay. We don't incur a ton of expense and honestly we're going to wait as long as we can on the things that aren't reusable like printing. Okay. So I will probably go ahead and buy the tickets but I'm not going to print them. Okay. And things like that. And I think the other thing is we could, as long as we don't tear them apart we could easily, even if they were printed, flip them over and put a new date or something like that. Okay. I just, I don't want to be reactionary but I also want to be proactive so that we are in a place that we can roll with the punches and be fine. And be ignorant on our part to assume that we wouldn't have a new show. Same goes with going about our, this could also affect our groups because we have a lot of really groups coming in. I expected it is that better groups. So. Go ahead and back up about the dresses again because we're going to see how many would be needed to come. Last time we had the wedding dress in the bride's room and we could touch it there. We don't want to touch it. That's it. So are we going to live at the number we have and just in one room because we've got other artists or how are we going to do it? We had discussed that we would like three but is that in one room? Three is our maximum in one room. I think we had four last time didn't we, Jacqueline? We had three in the bride's room and one downstairs I thought. I think we had three total. Okay, that's fine. I wanted to try to get like five this time. Okay. That was what I thought. So. I know you got some but you don't want to touch it. Well, I think the big thing is depending on the pieces how big they are and how we can stage them and I think that's one of the things I thought with discussing from what you were saying Kathy, ideally three we could go maximum four and I think that's really kind of where we're at due to space. Well, last time we had two or three in the bride's room I was trying to remember how many and we put stanchions up so they couldn't get to them and touch them. And then we had one in the lobby and because we always have somebody in the lobby we managed that just verbally asking them not to touch them. But I think I got the impression Anne wanted to have like one in the auto house, one in the parlor, one in the foyer. I think Yeah. Well, but we don't have that many stanchions so then we start to increase our expenses to rent stanchions and they're not inexpensive they're We could do Well, we'll figure it out and figure something and we also could place one of us in there. Well, the other thing I just want people to remember is we have other artists and the rooms are small so I really don't think taking up an entire corner of a room that's already small to begin with is really fair to the other artists. So I think we should limit I think we should limit it to the foyer and the brides room and maybe the the bourbonie room instead of trying to push dresses into the rooms where we've already committed to the artist that is their space. Are we having the video? The document probably but that room's a big room we can figure it out. I think again common sense we're going to have to see how big the pieces are and where it's going to be willing to work with us. And I don't want to go to the auto house because we don't we don't have enough bodies to set up there. That would be a race to resources. I think he and the same just like open and just say I know. Just put it in the door. Yeah, we could do that. We could just put it in the window. Yeah, we could open the shade on the door and just and leave it locked. That would be good. That would be good. That's a wonderful idea. What we usually do is we put the poster about their cars in the window and just open the shade so people can see in there. But we'll figure out the logistics of how to display them when we figure out how many we have. And as far as that goes I talked with Craig about possibly doing a sign of some kind for the artists were interested in displaying the rest of it because usually when they spend months and months and months working on these because they have to show them the trash. So they are kind of eager to display it again but I don't have a way to communicate with them before the show. So I thought of doing like a sign-up or something. But Ann and I discussed then what if we have and it sounds bad but what if we have a designer sign up who wants to display their dresser but we don't think it's an appropriate dress. Maybe last year I went and picked the ones that I wanted. I think it's would be prudent and beneficial on our behalf. When we invite an artist to come in we know kind of the work in advance and we then do an invitation. So unfortunately the sign-up because we're having an open display to the public under our block and it reflects on the account and also self I think would do everything. I'm just saying it's a little harder because we will have to be quick about approaching. Absolutely. It's good I have health this year. Either way it's going to be difficult that we're doing this but I think Ann we need to formulate the letter or how we're approaching so we come back we come back to doing things in an orderly systematic way that we're all in use and it doesn't come across as unprofessional in any way because it reflects badly on us and on the city and it has this water bowl effect so so prior to us going that's one of the things we have to discuss. Yes but nothing. Careful. Yes. Not the one. Again let's work like we're going to do moving right along so we continuous that we're going to have to work on our walk ice cream social. Haven't made a lot of progress. I have a list of sponsors for candy that I need to incorporate it into our list and I'll get that done this week. Okay. So I think we need to decide when we're going to meet next to work on it which will give me a deadline which would be helpful for me to motivate a little bit. We need to get the packets together and I think when we have the piece done from the stuff that I'm going to give Sam and when we have the sponsorship list that's what we should meet again. I'm going to recommend and again I'm going to be discussing some of this but I would like to put the ice cream social table it for the moment and put it on to our next board meetings agenda and add it as a working part of the board meeting and I'll discuss further why we're doing that but at this point I would like to table that and I really need to have a motion in order to do that. I can't make motions. I like the motion to table it until next board meeting. Can I have a second? I second it. Okay. All in favor? Aye. That's approved. So we are tabling the discussion on the ice cream social till the next morning meaning in which we will have a working board meeting session to discuss the ice cream social and under that comes the sponsorship update and date for the next meeting ice cream social sponsorship is that not all incorporated? It is. It is. I'm a little concerned though about tabling it for a month because that puts us only three months in advance of the ice cream social so I think we probably need to regroup before April 8th. That's just my comment. And we can talk about in the context of what you want to talk about with regards to the meetings. I don't think we can wait another month to get out there and start asking for sponsorships unless we think it's going to cancel because of the I'm concerned. Current situation. I'm concerned that it's going to get canceled to be honest just because of the overreaction stuff that's occurring. But I hear what you're saying my big issue from speaking with everybody is my understanding most people are going to be gone at the end of this month? Yeah. A lot of people have since. So I'm not sure how to undo what we just did first of all. That's fine. And I hear what you're saying it's going to be a real push but unfortunately Kathy I don't know how to change that. That's fine. I just it's going to be a push to go from April and we're going to have to get our little running shoes on. Well and maybe we get a couple of us in here to work on getting that list put together and stuff and put stickers on folders and just so we can make a little progress in March kind of a little working small working a small working session or a couple small working sessions. Okay. And how would we like to do that? Because we can only need three of us. Or even two of me and two of Jack and I and two of us. Okay. So. Do we have any volunteers that are willing to help put stickers on the floor? I'm planning to help. It depends on which day. Okay. Where are you leaving? I leave tomorrow. Okay. I'll be back next week. No. Just for a week. Okay. So. I'll be here the whole last week with March. And then the March, April. So. How about the afternoon of the 17th or the afternoon of the 19th? I think we've got a couple volunteers to I don't know. I just fly back on the 17th. Yeah. I understand. If I could get a couple people to just come in and help. Start to put together folders. So the afternoon of the 19th? After the 19th. I can't do the 19th at all. That's okay. March 19th, should I say 2 o'clock? I can do that. Do you need to? Care of us? Care of anybody? I can do that. Can you still send that out to all of us so we're aware that it's taking place? Traffic, please? Yes. And then we want to do more additional right? I think one. Why don't we set one and see how it goes? How much progress we make. We'll set the next one. Thank you, Kathy. I just want to share a little bit. Bear with me as when I'm trying to work out all the pinks and figure out how we're doing this. Yes. I know it's 2 o'clock. But I just have a question. I'm in communication for a second. Do I go forward? Yes. That doesn't work? Yeah. I think with everything that we already have on the agenda, we're just going to table what we're for this point. That's fine. Now that we've got this time. That's great. We're informally trying to get this all figured out. So at this point let's go ahead and know that we've got that. This all discussion has been settled on Ice Cream Social and at this point moving on to new business for recruitment updates. Candy told me that she, the one lady that she had in mind could do it right now. And the other lady wasn't eligible yet. She would be later in the year. So both of those were strikeouts at least temporarily. And the lady that I have in mind isn't eligible until July. So if anybody else has somebody they want to approach, I don't think it's a huge issue operating down by one for the rest of the year. Especially in light of the fact that you have to apply twice and go through those interviews twice and that's a lot too. So if anybody has somebody who's really anxious and would like to get involved I'll, you know help them work through the process. But at the moment we don't have any viable candidates. So just for clarification there you have one person another person that isn't eligible but they're still willing to apply unless they do become eligible. Yes. And the other person for now. Post-it note we got two people that are willing to possibly apply for the board game. So we're working on it. Karen do you have anything that I don't at this point? All right. So board recruitment moving on to pioneer days. All right. So that again I spoke with Candy she gave me a list of the dates the dates for pioneer days are April 28th 30th May 1st May 4th May 5th May 7th and May 8th and they do three schools a day one at 9.30 one at 10.30 and one at 11.30 couple of things I'm I'm out the 28th on vacation I will be coming in late on the 29th because I'm flying back early that morning and it's the process of getting back so I don't think either one of those days is is very viable April 30th is the questers international tour so we can't do it that day so that leaves May 1st May 4th May 5th and May 7th for some reason I put 10 on the 8th and we haven't spent a lot of time on this yet because Candy doesn't have the list of the schools who's coming and what the sizes of the groups are yet but the thought process was that maybe we start kind of small with some of the smaller groups and maybe invite they have lunch somewhere and maybe invite them to have lunch in our garden and either do a brief tour of the house and or a little talk outside in the garden about the house while they're here so that's kind of where we're at on that so I just kind of want you to be thinking about you know whether or not you're able to raise if we need to since we're not going to tackle the big groups right away my guess is that Jack and I can probably handle it so but I just wanted to give you an update on what we're kind of working on so we're waiting for Candy to get the list and then we're going to handpick a certain number of groups and invite them personally to come see the house and eat lunch in the garden so that's kind of what we're doing so that's easy to do I think it's a great opportunity for us again I want to put that cow first and make sure that I'm not overbooking myself on volunteering for the pioneer days if I'm supposed to be down there or if you need additional help here so are you feeling that you're covered I don't know yet because I haven't seen the list so I don't know how many people we're talking about but Candy and I are I just want to get the information we'll figure it out it's very tentative right now and we may look at it and decide this year isn't the right year to do it maybe we need to just get ourselves positioned I think having been a teacher on field trips I typically have enough bodies to supervise the children already in place so it would just be a matter of us giving a short informational tour so I'm seeing what it looks like so Jacqueline are you feeling comfortable that it would be not a problem otherwise somebody from the board needs to look at the calendar and we'll step up and split up days my concern is I had my calendar has completely gone topsy-turvy so I had said that I had looked at volunteering to be down at Olmell Park and be one of the people that's showing but I just want to make sure that we're covered here first and we do have some conflicts with that Tristan obviously is committed down there Connie's committed down there bring in Diane we can certainly bring in Diane Tara would only be supervisory because she doesn't really know the history but we'll figure it out I will make sure I'm not going to volunteer then for there and I will volunteer for here and fill in in any days and I will make sure that my calendar's clear so we can do what we need to do the only was just top to do though I guess when she's given volunteers she's she's working on Olmell Park but she has a lot of volunteers in historical society but because she's coordinating that for all of the schools that's a lot she's going to help us figure out how we can coordinate as well it's very new it's something we've poked at before but we'll figure it out I do tours for one month every year I do tours for a couple of preschools so it's nothing new and honestly to do a 15 or 20-minute tour is really not a big deal as long as we don't have a conflict with another group our groups have to come first absolutely but again if we can do one like you said outside the house even just stepping out by the fence and pointing out the driveway and all the information in the history that's involved with it we can make this work it's just about when you're going to be gone in conflict of interest I guess I'm going to make sure that I'm free up on my calendar to do that and I will make a solid commitment to be on part for that because I know you're doing that and I know I just don't want to or we do to have and we're going to we're going to start don't panic about it we're going to start a little we're going to see how it works and get a feel for logistically what works and what doesn't and then we'll make a larger commitment to it going forward if it makes sense okay so and Candy Candy came up with most of these ideas and it sounds very workable so we'll figure it out we're so lucky to have and it depends a little bit on the weather too yes as well it is falling right in that fun time of welcome to Colorado it could be bad and then the sun is going to come out so we'll play it by ear so I think we'll be fine but I think it's a time to to get the kids in and again if we get some of the kinks out this year the next year when we when we've got the Longmont big anniversary going on and so we are in full swing and we look seamless like we got it all planned that would be amazing okay again thank you Kathy for filling in on that information so press information and board email this is I'm actually going to call in I have the opportunity and said Connie to go to the board commission orientation and I've got a packet here that was given to us that if you guys would like to look at it I will be more than glad to share it was great in the sense that they gave us information about contacts how the city is all set up now some of this is accurate and some of it still squishy so so it's working it's a work in progress but this was important to me so we know where we fall in and it's helpful for us as community members as well there was also a lot of other information and changes that are taking place which are going to affect us as being part of the board so again I have this packet I'm going to share it with Karen please share among yourselves and then we'll go from there I will I'll get a soft copy out of it and email it I think I know it already thank you and the other great thing that we talked about is the parliamentary procedure in that we're going to be running the meetings by Taro Crow and I don't know if anybody's familiar with Robert's Rules of Order but that's basically what we're doing I looked all over my house you know how you hate you know where that copy is and then you go and get it and it's not and it's been driving me nuts all morning so but I do have this great little booklet that they shared with us about the ins and outs of Charlie Crow we are much more of a community board in itself that we're not going to be hardcore but we do need to be able to set up our board meetings and run them in a systematic manner that we keep on task and yet it's very clear and easy for Karen and other people now that we're filming it to follow what we're doing so the biggest thing is that we are showing that we're open and honest and have clear communication for all because everybody has access to our meetings anybody can be welcome to our meetings at any time including that's part of the reason we're now having our meetings downstairs we need to make sure that people have access for wheelchair accessibility if they're deaf or blind we have the ability to stop the meeting and give them the help and require we are required by law to do such things and also if we need a interpreter this is all the new regulations that we need to have and make sure that we're doing all that that being said I've asked several questions I have my hand up a lot for the city attorney because we do our our working sessions and we have in the past set up our working sessions outside of this this is one of the questions I asked and he said we need to make sure that we're making that they're open to the public as well with an agenda that is put out in advance and it's not just for us it is for the public that the agenda needs to be put out in advance prior to the meeting that is one of the new rules and requirements I know it seems like a lot it's just again I'd rather be proactive we can grumble or we can look at it this in a positive way that this keeps us on task and it keeps us moving forward in a good way has anybody complained in the past that we are not running? it's not just us it's the fact that we have we have the same rules and procedures for all boards and commissions that we're all following the same issues and again this is a good thing because we might actually get more people involved and I've got to look at it that way that is positive that we are out there and there might be somebody in the community that has wanted to be involved and didn't know how to become involved okay so this way when they have access to our meetings online and other things they might say oh I want to do that and then they can't they're welcome to be here and again they're welcome to be here we're not doing anything behind closed doors or secretive in any way so that being said on some of our meetings like our fundraising meeting that we've discussed or some of the other things we're going to have to change how we set up and my suggestion and it is simply a suggestion because you as the board make the overall decision that we turn our board meetings into working sessions so we might have an additional board meeting like maybe the third Wednesday of the month that we do a working board meeting for the Cal Hand House and we just keep it as a working board meeting and this is what we're going to discuss and we can say table such things as the ice cream social that we discussed and worked on at the working board meeting which is the third Wednesday of the month that type of thing it's going to add an additional meeting on to our calendars but if we have a set date and we put it forth again this is just my suggestion in some ways it makes it easier for Cathy because it is a set on the calendar day and we're not trying to squish everything in and we can work as little as we need or if it's not needed we can cancel it that's just my suggestion because again we have to be able to keep it open and keep record of it so the public is aware of it in advance if you guys have a better idea I'm open to any suggestions but I've really been thinking about this on how we can do this it is said that if we have more than three members because of the number of people we are in quorum and therefore we are and we are speaking about Callaghan business we have to record what we're saying in minutes or notes because it is considered a meeting wow so that's why even when we're going and looking at the dresses and stuff that we're going at separately that we're showing up separately we're there working on the board stuff but we're not discussing anything prior to what we're working for it's all about the sunshine laws it's all about making sure that we're above board and that being said it was also suggested that our board emails are open to the public so if we are currently receiving our emails to private account which I am and I'm sure you guys are all doing that it was suggested that we open a separate email simply for Callaghan minutes or business because that is considered public information and they will have access to it and unless you want to share your whole email with public it was a suggestion that we do that or you keep a separate file that you put all information from the Callaghan house in that is then can be access to a folder a folder is it suggested for a city to acquire city emails for all of you? it wasn't suggested that we require a city email just a separate email for the Callaghan house or whatever but simply for so it's possible that you can set it up if you have any problems I think between all of us we can work way to get that set up for you or for me personally because I am just keeping a separate folder in which all information from the Callaghan house goes into it's just easier to sort my life that way and I do that anyway there's nothing in my emails that I would be ashamed to have out there in agenda but it was something that was really stressed upon as important and that you need to know that because a public information after this is something that's happening so we can just move our email to a Callaghan house folder that's one option and honestly I probably say probably 90% of our communications are calendar entries and they're going to go on your calendar 10% is related to the other 10% is just informational and everything I send you is getting filed so they can see where it went to and I have a folder called Callaghan House has some other stuff in it but all of my board communications emails go into that folder I think you could just set up a folder and drag those things to that folder and you need to hang on to them they can't be just deleting I wouldn't delete them I would just let them sit put them in the folder and use up your space unfortunately and that goes for any enter emails that we enter if we're emailing we email to all for the most part because then the information's out there there's nothing hidden it's just clearly stated we're not doing any secret deals on the side type of it if I'm sending stuff to people if you just hit reply all it should send it to everybody instead of hitting reply just hit reply all like it doesn't contain unfortunately with this the new age of technology guys we can just the fact that we can talk to each other so quickly but on the other hand then everybody's in the loop there's no hidden information there's no hidden agendas we're not doing anything secret to it it's not a secret club that's all it is I'm sorry it was the head city attorney I'm sorry I'm sorry I'm sorry I'm sorry here's an interesting aside while you look for that we still have employees that are using their personal emails for their payroll and stuff so that's kind of interesting yeah so like Jacqueline signed up under the employee's self service with her own personal email so yeah it's kind of crazy so what about texting each other say I'm going to text Candy about driving to the fashion show or something I would worry about that right now at this point that wasn't discussed I'm only going to deal with the email but we don't have to only we can communicate you can call me I said I can't touch you where the fuck are you from that's not a form that's not a form I think we just need to be aware that everything we do related to the Callahan house could be subject to review if somebody requested the information I think one of the things we can do as a work around is have working sessions that are three or less people with Jacqueline and I that would be a group of five that we could get together and honestly that's about what our working sessions have been so I think we it's very workable I do think that it's prudent though particularly if we're talking about fundraising or anything else that maybe we do those a little to make sure that those are extremely open that's because we're talking about financials and that is where people get thinking that there's secret handshakes done behind the scenes that's not what we're doing but because we're trying to discuss the big fundraiser of writing this grant and it is a big thing that we're really open about that and what we're doing and this is huge for the Callahan house and I look at it as a great opportunity and under that because it's under new business I know you have future agenda things down here but this is coming because one of the things that was discussed is the big 150th anniversary and we discussed the Callahan anniversary of how long we've been here too from going on this information we're going to have to get approval from obviously we're going through where we need to be in here and discussing it through the city and what we're supposed to be getting approved but we're also going to have to have approval from the city council on how we're going about doing the fundraising this is what was brought up by Eugene that he wants to look at those letters before we bring them out or anything in regards to he was very clear a statement that he wanted to look at that before we even go out for sponsorship and that was one of those yeah it was that yeah that was like what because I'm asking questions he wants to make sure that we're following city policy and that if we're going out and asking for sponsorships he wants to make sure that we're doing it with all the legal eyes, dots and teeth crossed and he just wants to make sure that we're doing it in clearance and that was something he raised eyebrows about because I said well we were planning on his rationale is he wants to make sure that we have the funding from the city because we're doing a matching grant and he wants to make sure that's all approved before we go out to the public with asking for matching funds and that was something that was just discussed in my op on this coming he said a little bit I didn't hear a lot of the conversation that she had so having to do with the making sure that the city already has what we have on our end so that when we're going and asking for these other funds we already have the support of that on our end it's a blessing that's a reasonable thing asking us to check with them on the sponsorship for everything is not reasonable but if we're talking about a grant saying in matching funds that's more to it because the city's responsibility into a grant so I guess I understand that we can never accomplish anything harder than it is this is where I do this let me add I like Eugene a lot I think he's pretty level headed oh yes the attorneys are our advisors they're not your boss they're not my boss they're there to advise us and we want to listen to their advertisements as much as possible but we also all need to get our work done too and so just realize that I guess I'm not saying don't listen to him because I think he's right because we need to make sure we have that city support but I think that needs to be I don't think everything has to be run by them every single time okay this is a big one yeah I'm on board with it I don't want it to become too scary absolutely and Ben thank you so much for the clarification that's exactly kind of this is to me from my understanding and this is my viewpoint is that we're going for a big grant that we're going to do all the bells and whistles and make sure this is the sparkly castle that it is and the jewel and the city cap and in order to do that I think we we make sure that we're doing it correctly and we're not talking about doing this every year we're talking about doing a big one and making sure that we're doing this right because of that and the fact that it's going to fall in the 150th anniversary of the city I think this is good because we can look as if there's a home run for all of us a win-win for everybody for us, for the city, for the city council for everything and that to me is great so again if we get the blessing from from the city council and then they can get on board and not as a negative and so this might push us off from October and put us our deadline into applying for the following year in April I'm not saying we're not going to move forward we're just going to slow it down a little bit put the brakes on just partially so we're not overwhelming and to be honest we have to be clear that we're not impeding on any events or anything else that are happening with the house we need to get a working plan when we're going to do this and how we're going to do this this is going to stop us from starting starting the grant it's just going to stop us from maybe postponing when we turn it in so it's going to slow us down a little bit maybe maybe not we can push and I can I can help with that Jeff can help with that information we need to get reviewed quickly I'll put something on the calendar to show you what we've got so far well and I guess we're working with the city budget and this is I know about the rest of you this is this news for us house is going to work can we do it is if we can't meet it through the city then how can we as a board step forward to make sure that we're being proactive to raise the funds to help our community absolutely do it it's not an if it's a how it's a how and we're going to figure it out and there's a lot of advisors and helpers Christina will be happy to help us History Colorado has offered help we just need to buckle down and figure out what we're doing and how we're going to do it and work through it step by step one step at a time and I think this is great positiveness in the sense that History Colorado we're applying the grant through and I don't know if you guys are aware if you watch PBS at all I'm a total PBS buff so they do a show called Colorado and they've been doing lots of shows about down in Denver there are various different people down in Denver because we're applying for this grant I think this is a great opportunity to possibly get coverage about the Callahan House and the history of one month for the 150th anniversary and possibly getting some filming done and put us on the Colorado experience because they're supplying the grant and we could say this will be wonderful and fabulous and I have a few contracts that way so this would be another jewel that would be amazing to show off how great we are as the Callahan House and the Callahan's anniversary when it was built as well as long last 150th anniversary that's my little tidbit on that so, yay us so, yay us so on that note does anybody else have more comments in regards to that I think we keep working our way through it okay that's what we're doing moving forward other business, the business cards for board members I have feelers out to a couple different sources to try and figure out how we can get small quantities of business cards either by printing them ourselves or by getting them done somewhere so I've got that in process I've got to call out to Marika to see if there is a digital version of the card that we can just customize and print ourselves and I talked to Ron's printing they can do quantities of 100 that's too much well, she said 25 costs the same as 100 so you might as well get 100 the other thing I thought about is we can also just print a Callahan House advisory board card and then put a space on the back where you can round your name and phone number would that suffice I personally think that's perfectly fine I know it's not invisible and wanted more of a printed version but I think it's fine I'm going to print it on the front and then you can flip it on the back and put your name over and I think that's reasonable I mean, is there anybody else that would make sense because that would be really easy for me to do so with that being said we need to have an emotion to approve that Kathy can move forward with those cards I move that we approve Kathy getting business cards that are more generic with Callahan House information on the front that we can put individual information on the back can I get that work can I get a second a second okay, all in favor okay, I'm actually curious well, and if I can find a way to just get small quantities then we'll revisit it Marika, I know she has some she ordered 10 of the cards for us yeah, I called Marika to see if there was a digital template because they're really easy to print you know, and then they're just perforated and you break them apart so I'm working on that and I also called Ron's printing and I have another call out I forget to whom but I put out the others to figure out what the options were okay future agenda items the historic literature event anything about that well, we talked about book signings kind of in the context of Art Walk the D.A.R. book that was coming out all I did was pick up stuff from my notes, I don't think we necessarily have to talk about them today, I'm just trying to keep track of what they are I think, you know, Candy was working on that was she not or am I missing she was, she was the one who brought up the D.A.R. member publishing the book okay, and I think we had basically said that we were not sure that we would work for an entire event an entire part of it but our partial event would be like we had a table for a book signing at Art Walk I think that was the context my notes were a little sketchy well, and she also stated that we possibly could host an event and it would be an income possibly not a book signing it would be pay to be and then yet, so it's income for us and then she said that to me is still foggy too I'm sorry if they pay, I mean if an author paid to have the house for a book signing that would be great but that becomes a revenue event that's not really a board event or a community event what I had was mostly in the context of maybe having an author here during Art Walk as a consideration of the other creative arts like writing which is one of the things we had discussed that we might base one art walk around literature or poetry or something but if they were making revenue because it's not charged the artist is in here and then charges the author well, if they were in Art Walk, they would be an artist and the artists are selling their work so to me it's the same thing I don't think we could round up enough authors to have just an author event and honestly, that's really the purview of the library but I think if there's a specific book that relates to the history of Colorado then we could include them as one of our artists at Art Walk I agree is that a better clarification are we less foggy that we would approach them just like we would any artist to come and present Indiana Space in which they can present their work that's what I had my appropriate though as long as it's got a touchstone of some sort with the Callahan house or the Callahan's themselves there was a D.A.R. book that came a D.A.R. member who was writing the book about either Boulder County or Longmont specifically there's also Eric Mason's book about Longmont that might be another opportunity but I didn't want to lose sight of it I don't know that these are necessarily things we have to discuss in the meeting all I'm trying to do is keep track of them so that when it's appropriate we can add them into the agenda I think when we originally talked about going that direction like having themes to our Art Walks one would be a fashion theme one would be a literature theme the book has to pertain to the Callahan house to be like the process of making paper or something that's artistic that has to do with the book isn't that what we've talked about it's a possible concept well this whole started with the dresses we would want to keep the consistent and the flow of the event so I think it's great that we have a writer here and somebody but then does that limit only to the books? No, I think we have other artists as well maybe we have an illustrator that has something for art if you went into a literature theme and you didn't want it to be just books that were about the Callahan house we could broaden that to illustrating children do we have a separate committee that only does and works on Art Walks? I think it's been two people and right now I don't think Anne has a helper but she hasn't really wanted one either she's been doing it herself but in the past we've had as many as two people just kind of working on that I think we should get a working committee that only works on Art Walk and I think as it would be appropriate that in a lot of ways this is exactly what I'm talking about that's great Anne because she's the go-to person but we're discussing it anyway and this is something that maybe we should be as a board just working on in general so it's a working session that's again my belief what do you guys think what's your opinion on it Connie do you have any thoughts? Well this is meetings are four here so the need to have a separate committee is not necessarily I think it slows down the process of getting things done because if every time you go to do something you've got to discuss it or meet so at the time you meet sometimes we have to sign at this meeting where we'll discuss it you go be that Art Walks should be part of the working meeting in my opinion in some ways this meeting should only be an hour in a lot of ways guys and if we can put it onto the agenda of a working meeting we can then assign tasks and work faster again I don't know what's your opinion? Well I'm new to this process and new to how is it we fit into Art Walk how much effort really on Art Walk goes into this how much work how much many hours is out there but it seems like we as a group should come up with that I think because if there's a side working meeting there's still going to come back to our regular meeting right exactly the purpose of Art Walk in the past for us has been having a solid event to wrap our open houses around and Art Walk has been a consistent event with regular times where there is a fairly large draw into downtown which gave us something to feed off of and to open the house in a really structured manner that didn't require a ton of work and so what we've done is we've had one or two people who have actually done the work to recruit the artists and that's usually four or five artists and work with them to communicate the expectations and when they can get in and how much room they're going to have my guess is and has 10 to 15 hours per Art Walk invested in it in those communications it's not a major effort the intention was never to make it a huge all out effort it was more just to open the house to the public in conjunction with a bit that's already happening so that we could tap the attendance from that event to get attendance here it's worked really well it doesn't make sense my preference would be not to make it more of a thing than it is I don't have any objection to theming it if we can find a theme that works but usually what happens is it ends up being the artist's availability and their willingness to do it it ends up being kind of a hodgepodge of artists and that's really kind of worked for us because there's something here for everybody so so my preference would be to keep it more casual and work harder on the fundraising aspect so something else right yeah thank you for your input I really wish Anne and Andy were here so we could have the whole board and put we can talk more next time because this is Anne's baby and she has her thoughts on it so I just want to make sure that it just isn't falling on one person and that we're all on the same page it's in the collective effort and collective vision she wants to go on with that she wants to know so she didn't get too many people or not so I personally think if we put that I would like a motion that we keep that as a working effort to work on that walk as a full board that is set into committees or a subcommittee again I'm just appreciating the meaning guys I cannot put forth an emotion that is up to you anybody opinion on that if you don't leave it as is we could just leave it as is if that's where you're at we'll just leave it as is if my other comment would be to change the complexion of it I would really rather do that for September than do it for May absolutely it's too late at this point to change anything for May I think we're going to move forward where we are in May but again to have clarification for the meeting I would hope that we either have a motion that we can say that we're leaving it as that we're changing it or something along those lines for the meeting it would be a legitimate procedure to put a motion forth by somebody in that we either leave it and we have a vote on it or and I know this is something new to us this is new in a lot of people but this is if we can move forward and do this in a systematic manner that we either leave it or move forth and we continue to look at any changes that we can make in September that would be great but me as the chair cannot put forth a motion I can't do that you guys have to make that decision if you I would just like I would like to have a motion of some kind so we can put it in the minutes and have it clear does that make sense so why don't you two have to make a motion yeah I second all in favor I thanks guys it's a little painful but we'll get there rededication sponsorship thank you and grand opening concept that's way out way out there again that falls into the big green picture when fireworks sparkles everything happens perfectly and we do all the things so at this point I don't think there's much we can discuss on that moving forth to the closing mat anybody else have comments on the grand opening that we need to discuss at this point okay the 150th anniversary comments I just actually have been thinking about what we're going to do and if Anne was here what we're going to wear she would just think about it all you are sewing machines out and get busy I do know that there is a lot to talk around in the city at the library in different places now and it's kind of an awareness thing it's like oh yeah we need to be talking about this because it's next year I think it's important that we're discussing it and I also think if we work as a team and we get like a wheel concept that we're just one spoke in the wheel we don't have to recreate the wheel if we're all working together to figure it out so if we can have the communication what's going on with the library what's going on with the home what's going on with Old Mill Park on Longmont Museum what's going on with the downtown development what is everybody doing trying to get on the same page so we can work in a cohesive manner to make this great do we know whether there is an actual city task force that's working on this I want to say no I wouldn't have heard of such a thing but I will venture that before at some point you're going to get put on your table whether you thought about it or not it'll end up well would you just communicate with us anything I hear I'll make sure that she knows that gets back to you guys because I'm sure we will see something like that and since we're a spoke instead of a wheel we need to we need to that's exactly that push I'll make sure Jeff knows if he hears anything too a big celebration of free I have heard today is the first time I even knew next year well I know the historical society oh yeah and yeah and of course that's the Longmont Museum but in our city discussion when it does reflect you guys because it absolutely we want to be involved in that well in the house it'll be 129 next year and it's the 83rd anniversary of the to the city I figured that out so and I think we celebrate our 129 you know yeah yeah us think to say that we don't want sparklers because that's a black house you know and you have to have a permit and that just opens up none of them which we're not going to so I know it does that's something else so we, the original IJAS social that we did was the 75th anniversary of the Callaghan house belonging to the city of Longmont we celebrated that as the 75th and that was what inaugurated the IJAS social but and it was very successful and you know having an antique automobile here it was very cool it was fun and the old mud brass and double pins so it was just, it was very fun okay on that note, is there anything else that we need to discuss that hasn't been discussed that that we skipped over I wanted to just bring up something with you guys that we've talked about behind the scenes a little bit and because you guys are to me a little bit unique in that you are on the board but you also do a lot of the volunteering the vast majority of the volunteering for the facility it's an interesting position because a volunteer is an official city think we have official city guidelines for volunteers and do you guys fall underneath that umbrella at some points and this umbrella at some points I don't know so long as I've had some discussions I can talk with that recording for a minute if you're a volunteer yeah so it's just, I wanted to bring that up to you guys and that it's something we're kind of looking at a lot of those lines, something I forgot since I only hit back in the office one day is because you are going to be driving on board business and using your own vehicles to go see sponsors and also to go down to the dresses they want to do checks on your driving lessons or your driving licenses and records so I will send you that information so that you can follow through that's linked to the volunteer thing okay I said that question last week we don't have a clear answer we don't have clear answers but I think they're just trying to be prudent okay I'll get that information out to you as soon as I clarify what it is Karen Friesner sent out a request and always in the past I've ignored that because my assumption was that because you guys were on the board that was all kind of covered but I sent her an email and said you know I'm going to check on this because my board members are going to be doing some outside work using their own vehicles and she said oh yes we need to do that but I don't know what that entails so as soon as I get that information I'll just send it to you and thank you Kathy for trying to get some clarification a lot of great matters as we're moving forward and a little clarification and thank you Ben if we could get clarification on one of the problems has been that has been for a couple of years since we have touched the volunteer manual and we never actually completed and I can't tell you why at that point our work stopped but there were those usually it seems to be because legal gets stuck or doing something else having other priorities let's say so it ends up it's not a perfect system I just wanted to let you guys know that things like this I think they're just trying to build their gaps and make sure we're covered that you're covered because there are protections to volunteers that are very specific to the city too and I want to make sure you guys are always a part of it so just so you know there's something we're looking at and over the next period of time we'll kind of get it figured out at the next meeting I'll also bring volunteer firms and just have you all sign them and that way we'll just we'll just cover you with however okay I think it helps for us to kind of know where we fit I did get a little trickle about the mayor saying that we're here and we're part of helping in making the city work and thanking for your time and thank you for doing this we're not getting paid for any of this again but we get to help clarify what we can do to make move forward in a good way I think it's all positive I've got to look at it that way and we'll move forward in the best way that we know how at this point don't think we have any other business to discuss thank you for being here Ben I really appreciate it anything else guys that you can think of okay I need a motion okay can I go a second I second it all in favor aye okay thanks guys thank you