 Great. Well, then I would like to call the November 17th, 2021 long month sustainability advisory board meeting to order and could we please start with a roll call? Yes. Kate Collardson is absent. Mary Lynn is also absent. Adam Reed. I'm here. Jim Metcalf. I'm here. Charles Musgrave is going to be joining us shortly. Kate Volmeyer. Present. Robert Davidson. Hello. Lisa Nabla. Here. Here. Annie Noble. Here. Francie Jaffe. Here. Debbie Seidman. I'm here. Debbie, did I pronounce your name correctly? Yes. Okay. And it's confusing, so I don't mind either. All right. Okay. I think the entire is here. And Susan Bartlett is also. And we don't have a council member currently because they have not made that decision since the election. So. They're probably fighting it out. It's the most desired. It's the most desired board position. I think they're discussing that in next week's meeting. So it will be January. I think it's the most desired board position. I think it's the most desired board position. But for chair, you have a quorum. Wonderful. We have a quorum. With the land acknowledgement statement, I'll read it this time, but I was going to float the idea that perhaps we could actually do this in around Robin in the future, just so everybody is saying it at some point. Somebody would also like to read it this week. That's fine. I can just go ahead as well. But I kind of thought that maybe in the future, instead of just the whoever's chairing reads it, but I'll go ahead and do it. Thank you. Thank you. I think it's important to have our comments on the traditional territory of the rail area and other indigenous people. The first people to have this land is our commitment to face the injustices that have happened when the land was taken to educate our communities, ourselves, and our children to ensure that these injustices do not happen again. All right. Is there a motion on the floor? Yes. I will make a motion to approve the meeting, the meeting minutes. Wonderful. Somebody like to second that motion. I'll second that. All right. All in favor of approving the meet, the minutes from last month's meeting. Hi. Wonderful. Unanimous. Now, as. I would like to open it up to the public, I would like to open it up to the public invited to be heard. Each person wishing to speak would be unmuted to speak one at a time. To speak, please state your name and address for the record. You'll have three minutes for comment. Heather, do we have any public who wish to be heard this week? We did not have anyone reach out to us. We don't have any present with us this time around. We did. We did not. Well, we will fly on to agenda item number seven. Then are there any revisions or submissions of documents? The staff need to bring up. I'm aware of. All right. I will take that as no. And we are already on to general business after four minutes. Man. All right. Yeah, I know we have two, two items. I just like to remind the board members to hold your comments until the end of each presentation. So after the staff has finished presenting just for time's sake. We are going to start with the electrification plan update with Susan Bartlett. Well, thank you, chair and board members. I like the way you run your meetings. This is great. I'm Susan Bartlett. I'm a key account manager with the energy strategies and solutions group. And I recognize many of you from the last time I was able to come and talk with you about electrification, but there may be one or two new folks. So good to see you all again. Heather, let's see. Oh, no, not yet. I think it was March when I was here last time talking about this. So I just wanted to share with you where we are and let you know, any progress that we've made so far. And you can go to the next slide, Heather. Or am I, oh, there we go. Beneficial building electrification planning is just one of a number of initiatives to help us move as a community away from fossil fuels toward efficient electricity. The city also has a 1% carbon free by 2030. In addition to the renewable electric energy goal, the city also has goals as you all are very aware. Related to reducing greenhouse gas emissions and building electrification is. One of a number of things that will help us get to those goals. Next slide. And so as a reminder, or for those of you who are new to the city, electrification is simply shifting from using fossil fuels and buildings to using electric equipment instead for building systems. And it's, it's simple in its basic form, but it's complicated because it involves both new, new construction and existing buildings, residential and commercial. And, you know, we want to, we want to get it right. Our planning effort entails also being mindful of affordability and safety. And so we're trying to, we're trying to balance all those different tensions. Next slide. We're about midway through our planning process. And that process includes convening an advisory committee. And that committee is made up of two city council members. We have. Mayor. Mayor peck. We also have council member Martin. We have several city staff members. Lisa is among them. We also have two at large community members. And then we have representatives from some key sectors like affordable housing and real estate and building and development. We also have a couple of partners at the table from like flat river power authority and also Boulder County. So in addition to our advisory committee, we began early this year with some market research. Then involved talking with contractors and consumers about some building, electrification opportunities, their level of awareness, their understanding of what's involved in that. And we're also close to having some results of a cost benefit analysis that looks at those opportunities from that, from that framework as well. In addition, we've been working with that river power authority on a study that looks at, that is looking at grid capacity impacts. That's associated with different electrification adoption scenarios. And of course they're looking at their whole service territory, but we're, you know, hoping to draw some information that will be specific to Longmont. And this work is just going to inform our planning strategies and also more specifically kind of, how we can implement in a way that works. Next slide. Actually Heather, I'm going to have you go back one. I jumped ahead. So, aside from the, the research and the advisory committee. And the advisory committee is one form of stakeholder engagement. You all are another opportunity for stakeholder engagement. But, but we're looking at developing a communication strategy to communicate more broadly. And that's on the next slide. And then we hope to have our plan developed by mid 2022, so that we can begin implementation at that time. Okay. Now, next slide. As you all know, stakeholder engagement on something like building electrification, which is not an easy topic is really important. And we want to make sure that, we're using all of our avenues for sharing information and also for gathering feedback. So again, we have our advisory committee. We're also working with our consultant to reach out in other ways. That includes some one-on-one interviews with peer cities that are also embarking on this task. Talking with key sector representatives. And then, we're hosting some focus groups to give us a sense for level of awareness, what the potential benefits and barriers are from those perspective. And then what are some meaningful ways that we can communicate about building electrification that are going to resonate. In a variety of ways in our community. And then. But finally, we want to continue to be engaged with boards and commissions like yours. And other local organizations that are interested in, in our progress that could be, you know, the long, sustainability coalition, e-cat. So there are a variety of options that we're taking advantage of there. Next slide. So far, we've had four advisory. Committee meetings and during those meetings, we've focused on identifying these community priorities. These priorities align with other city efforts. That was something we were intentful about. They're also going to service some guide posts for strategies that we're going to put in the plan. We've also been working with some of the, we've also spent some time building an equity foundation within the committee. So that we have that as a, as a lens, if you will, for evaluating what's going to go into the plan and how those things are going to be implemented over time so that everyone in our community is going to benefit. And we had our fourth committee meeting this Monday. At that time, we had a chance to dive into a host of building electrification best practices, which can be kind of overwhelming. There's just a lot going on right now. And much of it is trial and error. You know, there are new things happening. So it's a lot to sort through. We also, in addition to getting some introductions to some of these best practices, we also talked about how we're going to try and winnow the list and prior prioritize the things that make the most sense for long months. So that's sort of the, the next big lift for us. Next slide. So as I mentioned, our research, our current research efforts are going to wrap up at the end of this year. It doesn't mean we're not going to need to look at other things, but at least those things that we have underway are going to wrap up. At the end of this year, there's, there's a lot to do yet in 2022 to hit our goal of having a final plan. Mid year. And that includes identifying what the best practices are that we want to have in our plan. That also includes modeling some of the potential outcomes. If, if we implement these practices effectively. So we have a consultant that's modeling some of the best practices. That look at timelines and potential emissions reductions and costs. And then we're going to continue to incorporate stakeholder feedback as we flesh out the communication strategy and develop an actionable plan with things that we think we can start working on right away. As well as things that we know will, will take a longer runway. And need more development. And as we get into the next year, I'm happy to come back and share progress, but again, look for a final plan. Wait in the summer of 2022. And next slide. Any questions? Vice chair, I just wanted to mention that Charles Musgrave did join us now. And Charles, you should be able to, there you go. All right. Welcome. Well, I see Adam has his hand up. Sure. Thanks, James. And thanks, Susan, for the talk. I had a quick question. Is the PRPA involved in this work at all? Yes. We have a committee member that's from. Flat River. And as I mentioned, we're working on a plan for the next year. We have a committee member that's from flat river. And as I mentioned, we're working with them on kind of looking at if, you know, if we have certain levels of electrification on the grid, not only on our distribution, but, you know, on related to generation, what does that look like? And how do we need to plan ahead for that? So yes. Yeah, Robert. Thank you for the presentation for new construction. I'm just going to go through the next question. And then we'll move to the next question. Obviously we have a lot of say in what the rules are for that in long amount for existing buildings. What levers are we looking at? I realized we're still early on. But what, what carrots or sticks are we looking at using to try to motivate people to get on board. In their existing buildings. Well, that is the conundrum, right? And I had a snarky answer, which was going to be magic or candy or something. But that's not a real answer. You know, we're considering incentives. We're looking at, you know, you know, policy ideas where, you know, we would look at, you know, if you get a permit to replace a certain type of equipment, what do you replace it with? Where we're looking at working with, you know, folks that are doing benchmarking and they have to hit certain performance requirements. How do you do that? So it's just, it's a harder nut to crack for sure. Okay, quick one. I'll say, I know that city sales tax hits every business owner that does retail of any sort. Have you considered doing offsets or deductions off that to motivate businesses or are you primarily just looking at residential right now? We're looking at both commercial and residential. There are much, there are many more opportunities that have been demonstrated on the residential side than the commercial side, as you might imagine. But we hadn't considered the tax consideration that you just mentioned, and I'll make note of that. Because I would say that would be a big motivator for retail and commercial to incentivize. I'll tell you that. Well, thank you for the input. I think it's a good option for us to put on the table. I'd just like to add, I know that our schedule on this board can get pretty jammed up, but I would love when the research phase has been completed to actually invite you back to get a synopsis of what some of the major findings are. I think it would be very interesting and informative from my perspective to actually kind of see how things are framed before the actual plan comes out. I'd love to see some sort of a kind of like a basic take home points from the research and some of the modeling possible. And I, like I said, I know that we're very busy, but I would love to find a time in the spring where you guys would be ready. And then we would also be able to have you back. Well, I would like to do that. As I said, it's really important for us to keep your board and other commissions and boards kind of up to speed so that we don't get to the end and have everybody say, what, wait, we didn't. That's not what we thought. This is helpful for us along the way too. So if you'll, if you'll work us in, we'll gladly come back. I say we all gladly come back as often as you let me. The Royal way. Right. Wonderful. Are there any more questions from, from the board or city staff? Looks like it. Well, thank you so much. All right. Well, thank you for your time today. Yeah. All right. We will now move on to item B. 2021 sustainability review and 2022 priorities with. Yeah. Good afternoon, everyone. And this might be a pretty quick meeting. So I know normally our meetings are pretty packed, but. You know, I shouldn't speak too soon. But this is, this is a pretty. Pretty high level. Overview and we don't have a December meeting, but I just wanted to take advantage of the opportunity since we actually did have some time on the agenda today. So I'm going to go ahead and do that. And then we'll move on to item B. So how do we do this? Is it okay if we take a minute to introduce Debbie. Heather. Yes. Absolutely. Do that really quickly. So if some of you, some of you may be. Familiar, but Tim Ellis, who was our. Representative from. Long Island power communications or LB on this board. Just left us recently. So the new LPC rep is studied Sideman. I'm going to go ahead and do that. And then we'll move on to item B. And then we'll move on to item B. And then we'll move on to item B. All right. Can you. See me. Okay. Thank you for that introduction. And yes, I am new. Representing and working with LPC on this board. I do work for Longmont power communications, which is a municipal utility with the city of Longmont. And my primary goal. My primary, sorry. My primary goal was. A lot of the city's Ruben, many of our larger commercial buildings. And right now we have a fairly large, voluntary program from buildings, 20,000, working in larger. And just to give you a little bit about my background, I'm a, I have an undergraduate. Degree in engineering. Building systems, engineering from CU and an MBA from CSU. I've worked with other utilities and I'm excited to be here at the city and I'm helping with the benchmark. So, thank you. Thank you. Thank you for that Lisa and welcome. All right, Heather so you can pull that back up. Thanks. Okay, so. Oh, can you go back one. Yeah, there you go. So, okay. There we go. All of these things I think are going to be pretty familiar with you all but it's nice at the end of the year to just take a couple minutes to look back. There's a lot that's happened this year and then just I'm going to highlight some 2022 priorities to give you all a sense of what's going to be coming your way. And then we don't have a December meeting and so we'll pick back up in January. There's a conversation that we've had before around what are the top priorities from the board so Jim you're talking about making sure to bring back the electrification plan at key points. There's going to be some other things that I'll highlight that we'll just want to make sure really stay at the top of the priority list for this board to make sure that that you all are adequately in the loop and providing your expertise and insight into different things that are happening so you can move to the next slide Heather. So we've got our climate action space, as we've been keeping you all pretty abreast of the climate risk and vulnerability mapping project that's wrapping up pretty soon we had a demonstration with our consultants, just this week, and it's really exciting and I'll be very excited to share with you all the final, the final version of that although it's really phase one so we are looking at, as we talked to you about using sustainability tax money in 2022. We're going to touch on some additional data and really start the planning aspect of what do we do with this information in terms of building resilience for community members. The building electrification plan is Susan was just talking about the AMI rollout is underway, and it's set to be completed by a belief at this point, early to mid 2023. And the latest resolution is how we did have to kind of put that a bit on hold because we lost a couple key staff members in our communications department and our equity and engagement specialist who was really helping get our community engagement plan going. But Francie from the sustainability team has been helping me with that and engaging the Equitable Climate Action Team and I think we're still on track to have that completed by mid 2022. We'll be playing a little bit of catch up with that stack capacity piece. And then the Equitable Climate Action Team is very much interested in doing a zero waste education project and if Francie is on you want to jump on for a second and just give people the rundown of what that project is about. Yeah, and before that I figured since this is kind of, I'll give a quick overview of all that kind of everything the Equitable Climate Action Team or ECAT worked on this year. The first half of the year they had, if I think we invited the board had a big educational event as part of the Sustainable Resilient Longmont Earth Day where they talked about the Equitable Climate Action and they gave feedback on different city projects like the Climate Risk and Vulnerability Map that's actually going back to the group. They gave feedback right at the very beginning and then they're going to give some input to the final product in December again really focusing on making kind of bringing that climate equity lens to this vulnerability mapping. So they've given some feedback on some different projects over the summer they added new members so there's now 10 members on the ECAT. It's about five members who've been there from the beginning of 2020, five new additional members so they've kind of reset and kind of try to focus on areas they wanted to work on. One of them was zero waste as Lisa mentioned they also have expressed interest in air quality. So we spend some meetings learning more about kind of what's happening regionally or locally with those efforts. And recently they identified besides continuing to give feedback on city projects they really want to do a more actionable project in the community. So one of the members proposed working in finding a local park and neighborhood to really kind of engage that community and increase zero waste education what is recyclable. Most of all also really trying to focus on a park that they might actually work with our park staff and our waste services manager to add more recycling to that park so it's it'll be a good opportunity to to work on engaging community members who maybe haven't an increasing knowledge of what is recyclable. So we actually tonight, I, if I'll have to leave the meeting around 445 today, because we have a big brainstorming meeting tonight with the group and where they want to go on that project so I should hopefully have more updates for you all on where they're focusing on and what that looks like in January. Alright, there you can move to the next slide please. Well, in the electrical electric vehicle space of the go resolution that was adopted by council at the end of September, which is really exciting, and that you all gave some feedback on I did include your feedback around the hydrogen fuel cells, and as I'm sorry that I'm blanking on there was another key piece of feedback that you gave me and I'm so sorry that that's not coming to my mind right now, but I did include that in the Council to communication that went to console with that resolution. The DOE grant I am very sad to report we did not receive that grant. We had really high hopes of that. We got really good feedback from the DOE on that grant and Tim Ellis who who helped pull that grant together who's worked for the DOE and has done things on the grant side of things. So that really, really felt like they that our application was really competitive and that based on their feedback. They had lots of strengths and very few weaknesses so I think that just indicates it was a really competitive pool and they really did have to reach to find reasons to not fund our application which is both disappointing but I think also speaks highly of of the proposal that was put together. And even though we didn't get that funding. It really put together a strong foundation and a strong team to go after additional funding opportunities that are now going to be coming through particularly through both the infrastructure bill and the state transportation funding, and potentially some other funding sources and our partners at the Clean Cities Coalition are helping us to identify some hopefully some additional funding opportunities we're probably going to have to chunk pieces of that out because that was a pretty proposal. But I think it's okay I think it gave us some opportunities to do that so we'll definitely keep you all posted as that evolves. We are participating in the regional electric vehicle planning cohort that's being led by like sales partners and energy program and some other communities with Boulder County. And that effort I think will also really line us up as a as a region to do some collaborative hearing hopefully around regional things like the infrastructure and then continue to work on our fleet electrification. And then looking at 2022 priorities. So a lot of stuff around education and engagement. And so, Bernice is launching the to go composted compostable to go where program with small businesses and partnership with Boulder County's pace program. We're going to have a little expansion of the sole program so especially with our additional staff capacity that we're going to have in 2022. So we'll be continuing to recruit additional volunteer technicians, as well as household program. We're going to be continuing the climate lecture series, which we launched this year in partnership with the museum. So we've been at this past year as part of Earth Week and looking next year we're going to spread that out over over the year so have probably one lecture per quarter. The sustainability liaison program which is one of the strategies identified in the climate action recommendations report. So we'll be getting the foundation for that program in place. And working with, we are going to be rehiring the equity and engagement specialist and one of their key tasks is going to be helping to establish an equity based community engagement template that we can use not only for sustainability and climate action work but for city projects and programs across the organization. The energy space the commercial building benchmarking program which was also identified in the climate action recommendations report. And as Debbie mentioned that's the program that she leads so probably in a couple months will have her give you all a rundown of that program. And especially some things that are happening as far as state legislation in this area and how that impacts Longmont and businesses in Longmont or buildings in Longmont. Including the care program which is low income energy efficiency program, expanding commercial and residential energy efficiency, and then continue with work on the distributed energy resources and partnership river. Next slide please. And then lastly, as I mentioned, the next phase of the climate risk and vulnerability mapping establishing the climate action fund which is a recommendation of climate action report. And that'll be specifically to support low income households and small businesses in any climate action work. So, really establishing fund and revenue sources that can support transition and policies and programs around, you know, things like electrification or energy efficiency, building code updates. So looking at solar and you'd be ready as an electrification. And last as I mentioned to you all, not too long ago with Aaron Fosdick from planning, picking off the sustainability plan and envision Longmont updates. Next slide. And that's it so pretty high level. So a lot of stuff going on. Thanks, Francie if you want to jump in for a minute since we have plenty of time do you want to just give folks a quick snapshot of water conservation priorities for next year. Sure. So, for water conservation right now we're wrapping up the year, looking into some new projects for next year we're starting to get data from our automated meter readers into our data management system. So with that, we're looking into can we do a demonstration project that looks at more proactive continuous usage, specifically trying to identify continuous usage that might be a water leak. So, currently our system, when it's billed monthly. We, we can't, it's usually a high bill alert if someone has a leak with being able to identify continuous usage with in one day two days three days. We could be much more proactive and really engage the customer earlier in identifying these leaks at a much faster time frame. So we're looking into how we can do that given our data management system for next year. Our customer our future customer portal on which there's not current timeline on would ideally be able would have some more integrated features that we can engage with the customer. So that is hasn't. We don't there's not set timeline for when they'll be updated so we're trying to figure out are there other ways we can start and maybe like a specific neighborhood kind of trial, how to notify the customer, what information to provide so that when we do launch that customer portal we can be really effective and how do how we notify people about leaks. So that's a project upcoming for next year. We are continuing with our normal efficiency works and commercial rebates and residential rebates we did this fall start to see a uptick in commercial participation. We seem to have steady participation on the residential side. So hopefully we can see a continued increase in commercial press participation. And then resource central we're continuing our normal programs as well as continuing the income qualified garden a box program that we started this year. We're continuing a lot of work across the organization, but especially with our planning department in our effort to try to integrate land use and water use planning. So last year we supported kind of a document about how to transition your landscapes this year we are helping to support the sugar mill project to make sure that they're factoring in low impact development water conservation practices into that project and next year we're talking with supporting planning and development being a more detailed plant list so that when developers or redevelopers are going in person in their designs instead of just having a very, very open ended please install as your escape though actually have a list of reference, and that'll be easier for us to review as well as the those developing plans for us to review. So we hope this can be a step in towards having kind of new development or redevelopment, having more water wise practices so we're looking for more opportunities with planning and across the organization to do that. And then next year we will start our water efficiency master plan update. So the update is required by state law to be complete in 2024. We're starting early because if for the board members who are here last year when we were doing the climate action recommendations report. So there was a water conservation recommendation, which the board as well as staff recommended that instead of pursuing the kind of increase water conservation goal in that recommendation and instead staff reevaluate the water conservation goal and determine whether we should increase it into what amount so that's what we're hoping. That's why I wanted to start the process early. Look at most recent climate data see if we want to continue with our current water conservation goal or propose different goals to city council and then once city council has made that decision will then start to actually develop more in depth the strategies that would go into our water efficiency master plan. So we want to start that process early. And so that we can do that by 2024. That's my update for upcoming priorities. Thanks fancy and my internet I think just picked me up zoom for a second so I'm back on but if for some reason I disappear or you both can't hear me. But any questions or comments on on any of that. Just one question is the is the DOE grant something that can be resubmitted. That's a good. That's a good question from what I recall it's not a program that has like an annual cycle. And I think from what I understand and Charles you might have a better understanding of this is that sometimes they just have pots of money, and they'll go through a grant cycle to spend down that money and it's like it may come back at some point and it may not I don't think there's any guarantee will definitely keep an eye out for that for sure. But my understanding is, no, but I wasn't as directly involved. Do you know, or do you have any insight on that. I think that's right I think this was a specific for specific call for proposals that we were responding to that's not an ongoing program that you can apply to every year during their, their open window. So. Any questions for Lisa or frenzy. All we have given this is, is a huge focus. Oh yeah, thanks German thanks Lisa for the presentation I was just going to ask a follow up question to Jim's for the DOE grant, how much of that could be used for other grants, like for example the materials that went into that, and what sort of opportunities are out there. Yeah, so that's what we're hoping that we can actually read essentially recycle that application for. We don't know all the details is yet in terms of the infrastructure bill and we know that there's a ton of money in there for EV infrastructure. We don't know yet how much is going to come down through the states how that money is going to be dispersed, you don't know those details as yet. It is also state funding from the transportation package that was passed last year that also has a focus on that so Phil Greenwald who's our planning manager who has been to this group a couple times he's keeping an eye on that so we have, as well as after the grant is looking out for those additional opportunities and as I mentioned our partner at the things that he's coalition has some ideas. Like I said we probably, I don't think there's going to be another opportunity necessarily where we can resubmit it in its entirety it was an almost close to $12 million grant, although about 60% of that was a match that we were putting in but it's still a significant ask. So we'll probably take pieces of that as we can, as given whatever focus areas are coming down from these other sources so I don't have a more specific answer at this point but I do feel pretty focused on this right now. Yeah, Charles. Yeah, so, so the $1.2 trillion infrastructure bill that just passed does have 7.5 billion in it for EV charging stations but taking that from a bill that's been signed into, you know how they're actually going to implement that that's. So there is, there's, yeah as Lisa said there's definitely money. It's just a matter of like how are they going to basically distribute that. Are there other questions for fancy or Lisa. All right. Well thank you. Thank you both and for the presentations. We are now on to other business is there any other business that is not listed here. I don't have any on the agenda. You're going to assume that means no. Are there any items from staff. I don't have any and left anyone else on anything they want to throw in there. Francie or Annie, either of you, I'm guessing no. I don't have anything. All right. Items from the board. That's us. All right. We have no real creativity today here. It's like we already just ate an enormous Thanksgiving dinner and are all like tired now. It's like the, the trip to fan is already is preemptive. We don't have any items from the council because we are a council person less in our, in our right now. Informational items and board correspondence Heather, I'm not sure what that means. Yeah, those are just usually the attachments at the end of the packet but we didn't have any this month. We did not. It was just, it was just a minute. But Jim, I think you were going to do something today, weren't you? That is true. When Heather told me that I was going to be chair, I asked if I could, I could demand that we have jousting competitions and other other other feats of strength. But it's a little bit hard to do that remotely so I think we're going to have to postpone until we're back in person for the feats of strength and daring. All right. Everybody starts stretching. All right, well then, if there is nothing else, if nobody has any other things that want to bring up, I think that I'm looking for somebody to move to adjourn. I'll motion to adjourn. For a second. I'll second. All in favor of adjourning. All right, well, thank you everybody and have a wonderful holiday season. Thank you. Thank you.